HomeMy WebLinkAbout7/19/2016 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, July 19, 2016
AGENDA
Consideration of:
A. 6:00 p.m. - JOINT WORK SESSION WITH PLANNING COMMISSION
1. Briefing on the Town of Vinton Urban Development Areas (UDA) Comprehensive
Plan Amendment – Anita McMillan
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
G. CONSENT AGENDA
H. PROCLAMATIONS, AWARDS, RECOGNITIONS, PRESENTATIONS
1. Proclamation in Support of Dallas Texas Police Department
2. Officer of the Month for June – Chief Tom Foster
3. United Way Most Innovative Campaign Award for the Town Employees’ 2015
Campaign – Town Manager
4. Recognize Chief Wayne Guffey for receiving the 2016 Outstanding Administrator
Award from the Western Virginia EMS Council – Mayor
5. Report on the Vinton Volunteer First Aid Crew for June and mid-year – Chief
Wayne Guffey
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. TOWN ATTORNEY
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
K. BRIEFINGS
1. Briefing on the downtown signage, furniture and other fixtures relating to the
Community Development Block Grant – Pete Peters
2. Briefing on the on the availability of Virginia Department of Conservation and
Recreation (DCR) Recreational Trails Program (RTP) funds for Glade Creek
Greenway Phase 2 – Anita McMillan
L. ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution authorizing the Town Manager to file an
application for allocation of Virginia Department of Conservation and Recreation
(DCR) Recreational Trails Program (RTP) funds for Glade Creek Greenway Phase
2 – Anita McMillan
2. Consider adoption of a Resolution authorizing the Town Manager to execute a
Performance Agreement with VINDOS LLC and the Roanoke County Economic
Development Authority as part of the redevelopment of the former Vinton Branch
Library into a Macado’s Restaurant – Pete Peters
3. Consider adoption of a Resolution awarding a bid and authorizing the Town
Manager to execute a contract with TAS Design INC., in an amount not to exceed
$71,319.97 for the Façade Improvement Project for five downtown properties as
part of the Community Development Block Grant. – Pete Peters
M. TOWN MANAGER
N. MAYOR
O. COUNCIL
P. ADJOURNMENT
NEXT TOWN COUNCIL MEETINGS AND COMMITTEE MEETINGS:
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
July 21, 2016 – 3:00 p.m. – Finance Committee Meeting – Administration Conference Room
August 2, 2016 – No regular meeting – Council will participate in National Night Out at 6:00 p.m. –
Charles R. Hill Senior Center
August 15, 2016 – 5:00 p.m. – Tour of old William Byrd High School followed by Open House at
Vinton War Memorial at 6:00 p.m.
August 16, 2016 – 7:00 p.m. – Regular Council meeting – Council Chambers
Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals
with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607
1
Meeting Date
July 19, 2016
Department
Planning and Zoning
Issue
Briefing on the Town of Vinton Urban Development Areas (UDA) Comprehensive Plan Amendment.
Summary
At the direction of Vinton Town Council, an UDA technical assistance grant application in the amount of
$65,000 was submitted to the Virginia Department of Transportation (VDOT) Office of Intermodal Planning
and Investment (OIPI) on July 8, 2015. The grant application was approved, and the grant was awarded to the
Town on July 17, 2015. Commissioner Dawn Michelsen and Council Member Janet Scheid were appointed by
Council to serve on the Planning Grant Steering Committee, along with staff members from the Town, Roanoke
County, and Roanoke Valley Alleghany Regional Commission, and the following property/business owners:
• Stephanie Brown – Property/Business Owner, Southern Property Real Estate, Inc.
• Angie Chewning – Executive Director, Vinton Area Chamber of Commerce
• Tim Greenway – Property/Business Owner, Greenway Construction
• Allison Finney – Property/Business Owner, American Efficiency Inn
• Bob Lewis – Business Owner, McDonald’s Restaurant
• Bruce Mayer – Property/Business Owner, Attorney
• Chris McCarty – Property/Business Owner, Grand Rental
• Roger Saunders – Property/Business Owner, Four S Associates
• Bob Benninger – Vinton Board of Zoning Appeals Member
• Allen Kasey – Vinton Board of Zoning Appeals Member
Sachin Kalbag with Michael Baker International and Vladimir Gavrilovic with Renaissance Planning Group are
the consultants hired by VDOT to provide the professional consulting services for the establishment of Urban
Development Area (UDAs) within the Town.
Town Council
Agenda Summary
2
Four meetings of the UDA Steering Committee were held:
1. November 30, 2015 – Kick-off Meeting: UDA Program Introduction and Goals and Policies Discussion.
2. March 8, 2016 – Review of the Preliminary UDA Boundaries
3. May 18, 2016 – Review and Finalization of the Eight UDA Boundaries
4. June 28, 2016 – Final Meeting of the Committee that included Site Visits of the Eight UDA;
Finalization of the Goals and Policies for each UDA, Review of the Draft Comprehensive Plan
Amendment; and Refinement the UDA Boundaries.
An Open House for the public was also held on June 28, 2016, from 6:30 p.m. to 8:00 p.m., at the Vinton War
Memorial.
Several key issues were brought up by Committee members: 1. Vision of the Big Picture; 2. How do we bring
people to downtown?; 3. The need to look outside of downtown area as well; 4. How to make Vinton a
destination so people will stop and shop in Vinton; 5. Create a central focal point for business areas, and bring
hotels, restaurants to Vinton; 6. Improve walkability, slow traffic down; 6. Improve safety for people trying to
cross Washington Avenue; 7. Where are we going to be in five years?; 8. Redevelop the former Vinton Ford
site, former library site, and former William Byrd School site; and 9. Cut red tape.
Strategies for Assigning UDA:
Compare UDA Acreage, Vacant or Underused Land, Zoning, Utility Services, Etc.
Review Land Use and Growth Patterns, Proximity to existing transportation facilities, Proximity to
areas of existing development and Opportunities for new development or revitalization of existing
development.
Align UDA Locations with the Town’s Policy Framework For Growth and Redevelopment – Current
Zoning and Future Land Use
Input and Direction from Town Staff, Stakeholders and Residents
Eight (8) UDA boundaries were identified by the Committee:
1. Downtown
2. Hardy Road East Gateway
3. Mid-Town: Bypass Road/Hardy Road
4. Mid-Washington Avenue Corridor
5. Virginia Avenue West Gateway
6. Virginia Avenue/Hardy Road Corridor
7. Walnut Avenue West Gateway
8. Washington Avenue East Gateway
The consultants will share a PowerPoint presentation at the meeting.
Attachments
1. Aerial Map
2. Draft Urban Development Areas (UDA) section to be added to Vinton Comprehensive Plan.
3. Estimated Population Projection and UDA Acreage and Developable Areas
4. Draft Traditional Neighborhood Development (TND) Guidelines
Recommendations
No action required
SPOLLARDST
WASHINGTON AVE
WALNUT AVE
HARDY RD
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WEST VIRGINIA AVE
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Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
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Town of Vinton
Preliminary UDA Boundaries
Preliminary UDA Boundary
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Roanoke
County
Roanoke
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Inset Map
TOV UDA Comp Plan Amendment, July 2016 Page 1
Town of Vinton Comprehensive Plan Proposed Amendment by Incorporating Urban
Development Areas Section
To be added to the Chapter 5 Land Use and Transportation of the Town of Vinton
Comprehensive Plan
Urban Development Areas (UDA)
Urban Development Areas (UDA) were originally authorized by the Code of Virginia in 2007
(Virginia Code § 15.2-2223.1.) as a requirement for certain high growth localities to designate
areas “sufficient to meet projected residential and commercial growth in the locality for an
ensuing period of at least 10 but not more than 20 years.” Under the code designation, UDAs are
areas designated by a locality in their comprehensive plan for proximity to transportation
facilities, redevelopment/infill potential, and higher density development, specifically at least
four single-family residences per acre, six townhouses per acre, or 12 apartment-style units per
acre, and commercial development densities equivalent to at least a floor area ratio of 0.4. In
2012, however, the Code was amended to define UDAs more broadly and make them optional
rather than mandatory. In addition, under the House Bill 2 legislation established in 2014, areas
designated as UDAs in a local comprehensive plan may have an additional level of potential
eligibility for transportation funding from the State.
The Town currently exceeds the State Code provisions for UDA densities per current zoning by
allowing up to 20 dwelling units per acre for High-Density Residential and up to 24 dwelling
units per acre in the Mixed-Use Development (MUD) district. The Code also specifies that
UDAs shall incorporate the principles of Traditional Neighborhood Development (TND). TND
embodies classic characteristics of traditional communities such as walkable neighborhood
centers, interconnected streets and blocks, diversity of land uses and easy access to jobs, housing
and recreation by a variety of travel options (auto, bus, walk, bike, etc.). The Code also
recommends that the Comprehensive Plan describe any financial or other incentives for
development in the UDAs.
The State Code recommends that the UDAs be able to accommodate the projected residential
and commercial growth for the next 10 to 20 years. Based on population projection that is based
on proportional ratio of county growth, the Town is expected to add approximately 956 people
during the next 20 years. This growth will require an estimated 405 housing units and 57,360
square feet of commercial space (retail and commercial), as shown in Table 1 - Town of Vinton
Projected Population.
The Town has designated a series of areas for adoption as UDAs based on an analysis of their
potential for new development and/or redevelopment through location, existing development
patterns, zoning and access to infrastructure.
Each of the UDA’s represent acceptable locations to accommodate targeted growth and/or
capacity for revitalization and new development, given the community’s vision, as well as
representing areas readily offering the infrastructure support necessary to make TND projects
TOV UDA Comp Plan Amendment, July 2016 Page 2
successful. In general, these UDAs have been located based upon State Code guidance such that
they feature:
• Proximity to existing transportation facilities,
• Availability of public water and sewer systems,
• Proximity to areas of existing development, and
• Opportunities for new development or revitalization of existing development.
UDA Locations
Eight UDA’s have been selected and organized into two tiers. Tier I UDA’s have greater site
visibility, development capacity, availability of infrastructure, opportunities for new
development, and ability to implement streetscape and transportation-related priorities, as
defined and adopted in local and regional documents. Tier II UDA’s generally have less capacity
for new development, but are in need of new streetscape, transit and transportation
improvements. All UDA’s will introduce TND in a way that best promotes the Town’s vision
for its future growth, with designated boundaries as shown on the UDA Boundaries Map.
Tier I
1. Downtown UDA
2. Hardy Road East Gateway UDA
3. Mid-Town: Bypass Road/Hardy Road UDA
4. Mid Washington Avenue Corridor UDA
Tier II
5. Virginia Avenue West Gateway UDA
6. Virginia Avenue/Hardy Road Corridor UDA
7. Walnut Avenue West Gateway UDA
8. Washington Avenue East Gateway UDA
UDA’s Goals and Strategies
Tier I
1. Downtown UDA – is approximately 65.2 Acres and its boundary includes all of the
Central Business District and is defined by a roadway network that includes Gus Nicks
Blvd, Washington Avenue and S. Pollard Street. Targeted growth should include a mix of
infill and new mixed-use development with active commercial use at the ground level.
TOV UDA Comp Plan Amendment, July 2016 Page 3
1A Develop a Specific Plan that establishes the “Heart of the Downtown” and focal
point for residents, visitors and workers alike. The Specific Plan should identify
opportunities for pocket parks, a town square and events that can attract a regional
audience. The Specific Plan should implement the principles of TND through an
urban design framework that includes adaptive reuse and design guidelines for the
current and new buildings, capital improvement priorities and suggestions for
improved linkages to current and planned parks and trail improvements.
1B Develop a Downtown Streetscape Manual to be applied within the Downtown
UDA boundary that implements “Complete Street” elements and establishes
consistent sidewalk finishes, street trees, crosswalks, bicycle infrastructure
consistent with the priorities of regional documents and associated streetscape
details that are to be implemented by public and private development.
1C Develop a Streetscape Plan for Washington Avenue, from Gus Nicks Blvd to
Wolf Creek Greenway. The Streetscape Plan should explore the idea of
implementing “road diet” whereby the number of travel lanes and/or effective
width of the road is reduced in order to achieve systemic improvements. The
Streetscape Plan should implement “Complete Street” elements with consistent
sidewalk finishes, street trees, striped crosswalks with pedestrian signalization at
all intersections, bicycle infrastructure consistent with regional documents and
associated streetscape details that are to be implemented by public and private
development.
1D Develop a pedestrian wayfinding signage system that includes vehicular and
pedestrian wayfinding, as well as retail kiosks and street banners to promote
downtown businesses.
1E Implement a Downtown Gateway Entry sign at Gus Nick Blvd, prior to turning
into Washington Avenue, that is supported be landscaping and lighting at night.
1F Renovate the Vinton Farmers' Market for year-round use.
1G Evaluate potential safety improvements related to access and parking issues at the
Vinton Post Office.
1H Expand the boundaries of downtown façade program in accordance with the
Downtown UDA boundary
1I Promote Downtown as a public event center for the Town, and evaluate the
necessary policies and process in-place that facilitates additional street festivals
and art events.
1J Partner with organizations, schools and non-profits to promote the arts in
downtown, including locating public art to mark key paths of movement.
TOV UDA Comp Plan Amendment, July 2016 Page 4
1K Study the potential of creating a Special Service District with a value capture
model based on future developments within the Downtown UDA that could be
used to finance right-of-way improvements.
1L Develop a Downtown Parking Plan to determine how much parking is currently
needed within the Downtown UDA and how much parking will be needed to
support new mixed-use development projects consisting of commercial, retail and
residential uses over the next 10 and 20 years.
2. Hardy Road East Gateway UDA – is approximately 18.3 acres and its boundary includes
parcels adjacent to the Wolf Creek Greenway. Targeted growth should be focused on the
redevelopment of under-utilized parcels to create an eastern gateway into the Town along
Hardy Road.
2A Implement a signalized striped crosswalk and median refuge at Hardy Road
directly adjacent to the W.E Cundiff Elementary School to allow for safe street
crossing.
2B Leverage the Safe Routes to School (SRTS) Program in identifying capital
improvements that enable and encourage children to safely walk and bicycle to
school activities and can be eligible to compete for funding alongside other
programs, including the Transportation Enhancements program and Recreational
Trails program, which is part of a the Transportation Alternatives Program.
2C Develop a Streetscape Plan for Hardy Road, from Bypass Road to Wolf Creek
Greenway. The Streetscape Plan should implement “Complete Street” elements
with consistent sidewalk finishes, street trees, striped crosswalks with pedestrian
signalization at all intersections, bicycle infrastructure consistent with regional
documents and safe pedestrian access to the W.E Cundiff Elementary School and
associated streetscape details that are to be implemented by future public and
private development.
3. Mid-Town: Bypass Road/Hardy Road UDA - is approximately 125.3 Acres, its boundary
is defined by the areas adjacent to Washington Avenue, Bypass and Hardy roads.
Targeted growth should evaluate the revitalization of the River Park Shopping Center
between the intersections of Bypass Road/Washington Avenue and Bypass Road/Hardy
Road, as a potential Town Center, as well as various under-utilized parcels and
opportunities located along Hardy Road, including the reutilization of Lake Drive Plaza
to include mixed-use residential development with pedestrian plazas and park
promenades.
3A. Evaluate the redevelopment potential of the River Park Shopping Center for a
planned commercial development or new master planned Town Center that would
include residential and commercial uses and public park space.
3B Develop a Request for Proposals (RFP) soliciting services for a “Master
Developer” or the creation of a development partnership or corporation composed
TOV UDA Comp Plan Amendment, July 2016 Page 5
of key property owners, businesses, and the Town as its lead partner, that would
result in the strategy for the assemblage of land, financing, and the development
of a new Town Center over the next 10 and 20 years, with commitments from
prospective businesses and financing partnerships.
3C Identify support infrastructure needs to help generate the private investments in
the New Town Center.
3D Allow for the adaptive reuse to convert existing residential uses to commercial
uses along Hardy Road.
3E Develop a gateway sign that announces the entry into “Mid-Town” at the corner
of Washington Avenue and Bypass Road, as part of the redevelopment of the
River Park Shopping Center. The gateway sign should be supported by
landscaping and appropriate lighting to increase visibility at night.
3F Study the potential of creating a Special Service District with a value capture
model based on future developments within the Mid-Town UDA that could be
used to finance right-of-way improvements.
4. Mid Washington Avenue Corridor UDA – is approximately 18.9 acres and its boundary
includes all of the former Old Library and War Memorial sites, as well as additional
parcels located along Washington Avenue towards South Mitchell Road. Targeted
growth should be focused on the redevelopment of the Old Library site to include a
number of uses, such as potential hotel and commercial development.
4A Rezone the Old Library and War Memorial site to General Business or Mixed Use
District (MUD) to allow for mixed-use and commercial development.
4B Implement a striped crosswalk with pedestrian signalization at Washington
Avenue and Meadow Street to enhance public safety.
4C Solicit a Request for Proposals (RFP) from private developer(s) to implement the
highest and best use of land that would maintain the Old Library and War
Memorial buildings, and result in additional supportive development, such as
hotel and commercial use with event and conference space.
4D Continue to promote the Old Library/War Memorial site as a public event center
for the Town, and evaluate the necessary policies and process in-place that
facilitates additional events.
4E Promote the infill development at vacant or under-utilized parcels along
Washington Avenue. New development should employ TND guidelines in the
massing of the build and setback from the right-of-way.
Tier II
5. Virginia Avenue West Gateway UDA - is approximately 39.9 Acres, its boundary is
defined by the parcels adjacent to West Virginia Avenue, between Tinker Creek
TOV UDA Comp Plan Amendment, July 2016 Page 6
Greenway and S Pollard Street. Targeted growth should provide for infill development at
under-utilized or vacant sites.
5A Develop a West Virginia Avenue Streetscape Plan that connects Tinker Creek
Greenway to Glade Creek Greenways to Downtown.The Streetscape Plan should
implement “Complete Street” elements with consistent sidewalk finishes, street
trees, striped crosswalks with pedestrian signalization at all intersections, bicycle
infrastructure consistent with regional documents and associated streetscape
details that are to be implemented by public and private development.
5B Implement a gateway sign at West Virginia Avenue located near the Tinker Creek
Greenway to signifying the west entry into the Town. The gateway structure
should be supported by landscaping and appropriate lighting to increase visibility
at night.
5C Implement a striped or paved pedestrian crosswalk with pedestrian signalization
at the signalized driveway entry to the parking lot and building, currently known
as the Precision Fabrics Group.
5D Provide for a new bus stop at West Virginia Street and 2nd street.
6. Virginia Avenue/Hardy Road Corridor UDA - is approximately 20.9 Acres, its boundary
is defined by the parcels east adjacent to Virginia Avenue, between S. Pollard Street and
Niagara Road. Targeted growth should provide for infill development at under-utilized or
vacant sites.
6A Develop Streetscape Plan for Virginia Avenue, from S. Pollard Street to Niagara
Road. The Streetscape Plan should implement “Complete Street” elements that
connect Downtown with Mid-Town with consistent sidewalk finishes, street trees,
and striped crosswalks with pedestrian signalization at all intersections, bicycle
infrastructure consistent with regional documents and associated streetscape
details that are to be implemented by public and private development.
6B Promote the infill development at vacant or under-utilized parcels. New
development should employ TND guidelines in the massing of new buildings and
reduced setbacks from the street.
7. Walnut Avenue West Gateway UDA - is approximately 13.6 Acres, its boundary is
defined by the parcels adjacent to Walnut Avenue, between Tinker Creek Greenway and
2nd Street. Targeted growth should provide for infill development at under-utilized or
vacant sites.
7A Develop Streetscape Plan for Walnut Avenue, from Glade Creek Greenway to 2nd
Street. The Streetscape Plan should implement “Complete Street” elements that
lead back to Downtown with consistent sidewalk finishes, street trees, striped
crosswalks with pedestrian signalization at all intersections, bicycle infrastructure
consistent with regional documents and associated streetscape details that are to
be implemented by public and private development.
TOV UDA Comp Plan Amendment, July 2016 Page 7
7B Develop gateway signage at Walnut Avenue, supported by landscaping and
appropriate lighting on the signage to increase visibility at night.
7C Implement the Walnut Avenue Six-Year Improvement Project, Phase III (5th
Street to West Town Limits) per the Vinton Area Corridor Plan.
7D Implement a striped crosswalk at Walnut Avenue linking to Glade Creek
Greenway.
7E Implement Traffic Calming improvements along Walnut Avenue to slow traffic
down as one enters Downtown
8. Washington Avenue East Gateway UDA – is approximately 18.3 acres and its boundary
includes parcels adjacent to the Wolf Creek Greenway. Targeted growth should be
focused on the redevelopment of under-utilized parcels to create significant mixed-use
street frontages and eastern gateway into the Town along Washington Avenue.
8A Provide a signalized and striped pedestrian crosswalk at Lynn Haven Circle to
provide safe pedestrian access and crossing to the Wolf Creek Greenway.
8B Implement gateway signage to signifying the eastward entry into the Town. The
gateway structure should be supported by colorful, year-round landscaping and
appropriate lighting to increase visibility at night.
ADD TO PUBLIC WORKS AND UTILITIES
Future utility infrastructure improvements should be prioritized in the identified Urban
Development Areas in the Town of Vinton. However, it should also be recognized that other
non-UDA growth areas (single-family districts, industrial districts) will need utility
improvements. To the extent possible, federal, state and local transportation, housing, water and
sewer facility, economic development, and other public infrastructure funding for new and
expanded facilities shall be directed to designate Urban Development Areas to accommodate
targeted growth in a manner consistent with this section.
ADD TO FUTURE LAND USE MAP
Designated Urban Development Areas are sufficient to accommodate the next 10 to 20 years of
growth for the Town of Vinton; however, these are not the only areas in the Town anticipated for
growth and new development in the future.
TABLE 1: TOWN OF VINTON ESTIMATED POPULATION PROJECTION BASED ON PROPORTIONAL
RATIO OF COUNTY GROWTH
2010 2015 2010-2015
Change
2020 2015-2020
Change
2030 2015-2030
Change
2020-2030
Change
8,098 8,163 65
(.008%) 8,624 526
(5.8%) 9,119 956
(10%)
495
(5.4%)
92,376 - - - - -
Employment Commission
TABLE 1a: TOWN OF VINTON STRAIGHT-LINE PROJECTION BASED ON TOWN GROWTH 2000-2010
AT (4%)
2010 2015 2010-2015
Change
2020 2015-2020
Change
2030 2015-2030
Change
2020-2030
Change
8,098
8,163 65
(.008%) 8,422 526
(3%) 8,759 596
(6%)
337
(4%)
Employment Commission
TABLE 2: UDA ACREAGE AND DEVELOPABLE AREA
UDA ACRES OPPORTUNITY ACRES
TOTAL 325.3 AC 102.11 AC
Total Acres = Total UDA Acreage – Public Right-of-Way
Opportunity Acres = [Undeveloped/Unimproved Parcels] – [Public Right-of-Way + 100-Year Floodplain]
TABLE 3: REQUIRED HOUSING AND COMMERCIAL ACRES BASED ON POPULATION PROJECTIONS
Single Family (4 DU/AC), Townhomes (8
DU/AC), Multi-Family (20 DU/AC). MUD: 25
DU/AC
Acres
2015-2030 (+956 Pop)
956/2.36 Population per
Household* = 405 Units
Required Acres
956 x 60 sf/unit=
57,360 SF (1.3 AC)
Acres
39.5 AC
30.2 AC
29.7 AC
24.3 AC
17.5 AC
TOV UDA TND Guidelines, July 2016 Page 1
Traditional Neighborhood Development (TND) guidelines are a set of principles and objectives
intended to guide potential updates to the Town’s zoning regulations, as they relate to building
massing, land use and streetscape design. The principles and performance standards address the
following areas:
TEN GENERAL PRINCIPLES OF TRADITIONAL NEIGHBORHOOD DEVELOPMENT
GUIDELINES
1. Provide a discernible center within a neighborhood or major new project. This is often a
square, park or plaza and is sometimes located at an important street intersection. A
transit stop would be located at this center.
2. Provide a mix of residential uses to provide housing opportunities for residents of
different incomes, ages, family sizes, and lifestyles.
3. Connect new streets to the overall street network in surrounding areas. This provides a
variety of potential circulation options and disperses traffic congestion.
4. Narrow streets shaded by rows of trees. This slows down the traffic, creating an
environment that is better for the pedestrian and the bicycle.
5. Place buildings close to the street. This creates a strong sense of place.
6. Relegate parking to the rear of buildings. Parking lots and garage doors should rarely
front the streets.
7. Reserve certain prominent sites for civic buildings. Buildings for meeting, education,
religion, or culture are often located at the termination of the street vistas or at a
neighborhood center.
8. Encourage mixed-use, compact development that is pedestrian in scale and sensitive to
environmental characteristics of the land, and facilitates the efficient use of services
within the Town.
9. Have residences, shopping, employment, and recreational uses located in close proximity
to each other and efficiently organized to provide for the daily needs of residents.
10. Provide efficient circulation systems for pedestrians, non-motorized vehicles, and
motorists that serve to functionally and physically integrate the various land use
activities.
TOV UDA TND Guidelines, July 2016 Page 2
A LEXICON OF DESIGN ELEMENTS
Gathering Point: a feature such as a Green, Park, Corner Store, Post Office, Library, Town
Hall, Community Center, Train Station, Theatre, or other Civic Use; typically located along a
“Main Street” or in a neighborhood or town center; provides a place for special events.
Walkable Service Area: features a ¼ to ½ mile (5 to 10 minute walk) radius from any point in
the neighborhood to goods and services.
Mix of Uses: combines Residential, Commercial, Institutional, Recreational and Open Space
uses in a diversified but seamless arrangement; also combines first floor retail with second floor
apartments and/or offices; encourages live-work units and granny flats as Accessory Dwelling
Units.
Parks and Open Space: creates the green, square or park to enhance and beautify the
Town/Neighborhood Center and neighborhood; a system of “green spaces” ecologically
balanced with the built environment and distributed within the community; includes a “green
edge” of open space to help shape neighborhoods and towns; forms the countryside between
towns, villages, and other places.
Interconnected Streets: the organization of streets and blocks that integrates boulevards,
avenues, neighborhood streets, and alleys into an interconnected grid, and links to pedestrian and
other motorized and non-motorized transportation systems; building frontages defining street
walls that help to create outdoor rooms in the streetscape; street vistas that terminate with public
space, landmark structures or civic buildings.
On-Street/Parallel Parking: to support local businesses and provides a separator between
moving traffic and pedestrians; and promotes effective “traffic calming” by slowing down the
speed of vehicles.
Lanes (Alleys): in order to maintain street frontages on major streets without driveway curb cuts,
vehicular access and parking provided parking in the rear of the building frontage, with
opportunities for rear access for deliveries and utilities.
Sidewalks/Crosswalks/Pedestrian Paths/Walkways: serve to link uses, buildings, lots and
streets together; accommodates a healthy pedestrian circulation network; provides close to home
opportunities for exercise; enhances wayfinding and an appreciation of the neighborhood/place.
Diversity of Building Types: focuses on buildings designed by type, not solely by function, to
allow for adaptations and changes in use (e.g. from dwelling, to shop, to work place, to civic
use); most appropriate when an expression of regional/local context and style.
Porch/Portico/Colonnade: serves as transition element from the private realm of the building to
public realm of the sidewalk and street; provides shade; promotes a finer, more ornamental
“texture” of the building; creates a cozy space to sit, walk, relax; provides the outdoor room for
greeting and socializing with neighbors and friends.
TOV UDA TND Guidelines, July 2016 Page 3
Shade Trees: provides a canopy/overhead plane to help create an “outdoor room”; and (as shade
trees) provides an “old shade” character to the neighborhood district.
Neighborhood Identity: promoted by district identification and gateway signs, monuments,
gazebos, pavilions, pergolas, as well as street lamps, benches, or like features.
Sustainability: The principles of smart growth and TND as based on a sustainable development
plan that includes environmental, land use and market support for the long-term viability of the
plan.
Compact Development: For the land uses and infrastructure to effectively interact with each
other and the people, who frequent the TND area, the project should be dense and at the same
time, at a scale that makes a pedestrian feel comfortable.
Mix of Uses: The typical mix of uses creates business and residential spaces, but it is also
important to fully integrate civic uses and open spaces.
Accessibility and Transportation: Within the project, easy pedestrian movement is very
important, but the project should also be connected to adjoining areas by accommodations for
public transit and safe road systems.
Pedestrian Environment: is enhanced by the design of buildings which provide windows and
entrances to reduce the amount of blank walls and street-level uses. Sidewalks include pedestrian
amenities such as shade trees and street furniture.
Recreation Uses: allow for both passive and active recreation. Small neighborhood parks and
playgrounds should be located throughout the neighborhood, so all residents are closely located
to a neighborhood park. Large outdoor recreation areas should be located at the periphery of
neighborhoods rather than in central locations.
New Development: Any development within an Urban Development Area should function as a
pedestrian-friendly environment favoring Traditional Neighborhood Design precepts in which
residents have convenient walking access within the development, as well as access to amenities,
goods, and services in other parts of the community. Any development proposal should include
the location and design of all sidewalks and trails necessary for complete pedestrian accessibility
throughout the community.
TOV UDA TND Guidelines, July 2016 Page 4
TRADITIONAL NEIGHBORHOOD DEVELOPMENT GUIDELINES
1. Building Form and Massing
a. Buildings in a UDA should achieve compatibility in scale, visual order, rhythm, and
proportion.
b. The scale of building elements (roofs, doors, windows, porches, columns) should be
chosen with the pedestrian in mind and should be proportioned to the building’s
height and volume. Visual order is achieved through a consistent use of these
elements in individual buildings. The coordinated repetition and massing of building
forms and architectural elements achieves a proper rhythm of neighborhood
buildings.
c. Full-block building developments should be broken up into distinct volumes that are
in proportion to one another, while preserving the integrity of the building’s design,
and create transitions in bulk and scale. Repetitive elements or monolithic treatments
that create a half- or full-block massing or appearance should be avoided.
d. To express variety, avoid monotony and distinguish different building volumes,
building design should use a variety of color, material and texture.
e. Buildings that frame and define the street and express a fine-grain character
contribute to the quality of the public realm and the pedestrian experience. Well-
articulated and detailed street walls are important to the fabric of the city and help to
establish a human-scale urban experience.
f. Buildings should incorporate a variety of vertical and horizontal modulations to
develop distinct architectural volumes, break up monotonous volumes and create a
fine-grain character.
g. For buildings located in the Downtown UDA, the street wall building facades should
be architecturally modulated to express the rhythm and fine-grain character of
downtown’s historic core, generally with volumes or architectural bays that are 50-
100 feet in width.
2. Building Entries and Facades
a. The architectural features, materials, and the articulation of a facade of a building
should be continued on all sides visible from a public street or courtyard.
b. The front facade of the principal building on any lot in a UDA should face onto a
public street.
c. The primary entrance to any building in a UDA should face onto a public street.
d. The front facade should not be oriented to face directly toward a parking lot.
TOV UDA TND Guidelines, July 2016 Page 5
e. Porches, roof overhangs, hooded front doors or other similar architectural elements
should define the front entrance to all residences.
f. For commercial buildings, a minimum of 50-percent of the front facade on the ground
floor should be transparent, consisting of window or door openings allowing views
into and out of the interior. In the Downtown UDA, at least 60-percent of the
commercial ground floor should be transparent to facilitate greater pedestrian traffic.
g. Building entrances and windows are located along street frontages to break up blank
walls and improve the pedestrian experience.
h. Architectural detailing and applied decoration should enliven facades and break down
building sizes to human proportions.
i. Ground-floor residential units should be raised between 18 to 42 inches above the
adjacent sidewalk grade to provide an additional buffer.
j. Street walls containing ground floor residential units should be set back between 3
and 10 feet from any property line fronting a public street. Stoops and landscaping
should be provided in this setback to provide a buffer between the sidewalk and the
unit’s living areas. At least 75 percent of ground floor units should have direct access
from the street, and a maximum of two units may share a single stoop.
3. Ground-Floor Retail/ Commercial Use
a. Entries to stores and ground-floor commercial uses should be visually distinct from
the rest of the store façade, with creative use of scale, materials, glazing, projecting or
recessed forms, architectural details, color and/ or awnings. These entries should have
direct at-grade access from the sidewalk.
b. All commercial uses located at the street level should provide a direct at-grade
entrance from the public right-of-way, with door thresholds flush with the sidewalk
level. An entrance should be provided for each tenant street frontage exceeding 50
feet. Where such frontages exceed 100 feet, one entrance should be provided for each
100 feet of frontage or portion thereof. Separate pedestrian entrances for individual
tenants should be at least 25 feet apart.
c. Pedestrian ramps within the public right-of-way should be prohibited, except where
necessary for required disabled access to existing buildings when no alternative is
available.
d. Individual storefronts should be clearly defined by architectural elements, such as
piers, changes in plane, and/or materials. To avoid monotony along main streets, flat
wall planes, storefront windows, bulkheads, entries and other surfaces should recess a
minimum of 6 to a maximum 18 inches from the face of primary columns or walls.
TOV UDA TND Guidelines, July 2016 Page 6
e. Architectural features such as awnings, canopies and other design features which add
human scale to the streetscape are encouraged and should be consistent with the
overall design of the building.
f. Storefronts should remain unshuttered and minimally lit from within after business
hours during active pedestrian times to illuminate adjoining sidewalks.
g. Buildings with commercial use at the ground floor in the Downtown UDA should
have setbacks up to 5 feet maximum, not unless the building is set back to define a
public plaza.
4. New Development Plans – Street Development
a. The orientation of streets should enhance the visual impact of common open spaces
and prominent buildings, create lots that facilitate passive solar design, and minimize
street gradients. All streets should terminate at other streets or at public land, except
local streets may terminate in stub streets when such streets act as connections to
future phases of the development. Local streets may terminate other than at other
streets or public land when there is a connection to the pedestrian and bicycle path
network at the terminus.
b. Block and lot size diversity. Street layouts should provide for development blocks
that are generally in the range of 200-400 feet deep by 300-600 feet long to facilitate
greater ease of walkability.
c. A variety of lot sizes should be provided that allow diverse housing choices.
d. Lot widths should create a relatively symmetrical street cross section that reinforces
the public space of the street as a simple, unified public space.
e. Lot Orientation. Lot design should allow for passive solar designs for buildings.
Typically this will place longer walls along an east-to-west axis.
f. The traditional neighborhood development should maintain the existing street grid,
where present, and restore any disrupted street grid where feasible.
g. Corner Radii. The roadway edge at street intersections should be rounded by a
tangential arc with a maximum radius of [15 feet] for local streets and [20 feet] for
intersections involving collector or arterial streets. The intersection of a local street
and an access lane or alley should be rounded by a tangential arc with a maximum
radius of 10 feet as a traffic calming measure.
5. Sidewalks
a. In all UDA’s, sidewalks should have a clear and unobstructed pedestrian path of
travel not less than 5-feet in width.
TOV UDA TND Guidelines, July 2016 Page 7
b. Sidewalks should meet all state and local requirements for adoption into the public
street system, and should also meet ADA requirements where applicable.
c. In the Downtown UDA, all sidewalks should have a zone adjacent to the street curb
that accommodates street trees, and a furnishing zone adjacent to the building that
accommodates café dining while maintaining clear and unobstructed pedestrian path
of travel.
d. Striped crosswalks should be included and well-marked at all signed or signaled
intersections.
e. Pedestrian trails can be provided within public spaces and common areas, forming a
more passive off-street circulation system connected to the traditional sidewalks
located in the public street rights-of-way. Whereas sidewalks follow the streets and
are built of durable materials, paths might curve throughout parks and open space and
be built of natural materials.
6. Landscape Design
a. All plant material should be selected from varieties that are native to the
Commonwealth of Virginia, whenever possible.
b. All streets should have a regular pattern of street trees for aesthetic value, and to
shade sidewalks.
c. Street trees should generally be placed up to 40 feet apart, and planted in a sidewalk
landscape zone, located between the street curb and sidewalk, provided as part of the
street section design. Street trees may be planted in planting beds, or may be installed
in tree grates to create additional sidewalk space.
d. Evergreen trees should be used at strategic locations for screening and buffering to
parking, trash compartments and other back-of-house features, due to their dense
foliage, but also incorporated into landscaping in parks and civic spaces to enhance
aesthetics during winter.
e. Deciduous shrubs should be used as accents on private residential lots, as well as in
parks, commercial areas, and other community spaces. Shrubs can be used for visual
interest, as well as for screening of items like utility meters and HVAC equipment.
7. On-Street Parking
a. Streets with commercial land uses at the ground floor should have on-street parking
directly available, where possible.
8. Street Furniture
a. An additional enhancement of streets in an UDA is the inclusion of street furniture
when the width of the sidewalk or public or private surface allows for it. Street
TOV UDA TND Guidelines, July 2016 Page 8
furniture includes benches, bicycle racks, bollards, planters, and other accessories for
the convenience of pedestrians or cyclists.
9. Exterior Signage
a. A comprehensive sign program is required for new developments to establish a
uniform theme. Signs should share a common style (e.g., size, shape, material).
b. In the mixed-use area, signs should be wall signs or cantilever signs.
c. Cantilever signs should be mounted perpendicular to the building face.
d. Wall signs should be sized and placed to fit within the architectural elements.
10. Parking Requirements
a. Parking lots should be located at the rear or side of a building.
b. A parking lot or garage may not be adjacent to or opposite a street intersection.
c. Parking lots or garages should provide not less than one bicycle parking space for
every 10 motor vehicle parking spaces.
d. Adjacent on-street parking may apply toward the minimum parking requirements.
e. Service access: Access for service vehicles should provide a direct route to service
and loading dock areas, while avoiding movement through parking areas.
f. Paving: Reduction of impervious surfaces through the use of interlocking pavers is
strongly encouraged for areas such as remote parking lots and parking areas for
periodic uses.
11. Historical Resources
a. Historical resources should be retained and integrated into larger projects, wherever
feasible, with adaptive use consistent with the Secretary of Interior’s Standards for
the Treatment of Historic Properties and Guidelines for Preserving, Rehabilitating,
Restoring and Reconstructing Historic Buildings.
b. New construction adjacent to, or new additions to historical resources, should avoid
mimicking the historical resource but rather stand in contrast to accentuate the
existing building. Inappropriate additions that detract from the architectural and/or
historic integrity of the existing buildings are strongly discouraged.
c. The building base should be clad in durable upgraded materials such as stone, tile,
metal, brick, concrete and glass. Insulated paneling systems and stucco are strongly
discouraged in commercial projects and the ground floor of residential projects.
TOV UDA TND Guidelines, July 2016 Page 9
Designated historical resources are exempt from this standard and should utilize
materials consistent with the historical designation of the site.
d. The building base’s upgraded materials should extend to within 1 inch of finish
sidewalk grade, and these materials should wrap corners of exposed interior property
line walls a minimum of 5 to 10 feet.
12. Public Art
a. Public art is encouraged to help express the image and key linkages of the Town and
define and represent various districts. In identifying locations for public art: whether,
parks or plazas–the following criteria should be considered:
• Visibility
• Public safety
• Interior and exterior traffic patterns
• Relationship of the site to existing or future architectural features and to
natural features
• Function of the site
• Future development plans for the area
• Overall urban-design goal for the site
• Landscape design
• Relationship of the site to existing artworks within the vicinity
• Environmental impact of the site
• Public accessibility to the artwork
• Social context of the artwork
b. Public art should contribute to and complement a well-organized streetscape
composed of signage, banners, trash receptacles, utility boxes and other streetscape
furnishings. Public art should not add substantially to the existing or potential visual
clutter of a streetscape.
Meeting Date
July 19, 2016
Department
Council
Issue
Proclamation in Support of the Dallas Texas Police Department
Summary
None
Attachments
Proclamation
Recommendations
Read Proclamation
Town Clerk will forward to the Dallas Police Department
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, on July 7, 2016 members of the Dallas, Texas Police Department were diligently protecting the Constitutional Rights of the citizens of our great nation; and
WHEREAS, when gunfire erupted in downtown Dallas and danger presented itself, the officers of the Dallas Police Department answered their call, running toward the threat while moving and shielding those citizens who were in harm’s way; and
WHEREAS, while confronting the threat posed to the citizens of Dallas, whom they were entrusted to protect, 12 officers of the Dallas Police Department were struck by gunfire; and
WHEREAS, when the violence had ended five brave members of the Dallas Police Department had lost their lives in service to the City of Dallas, The State of Texas and the people of the United States of America; and
WHEREAS, because of their actions, we mourn the loss of fewer lives because their sacrifice saved the countless lives of so many innocent people; and
WHEREAS, five new names of fallen heroes will be engraved into the walls of the National Law Enforcement Officers Memorial in Washington, D. C. - Police Officer Patricio E. Zamarripa (a former member of the United States Armed Forces who survived three tours in Iraq), Senior Corporal Lorne Ahrens, Sergeant Michael Smith and Officer Michael Krol, all of the Dallas Police Department and Brent Thompson a member of the Dallas Area Rapid Transit Police Department (DART).
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council, Town employees and all our citizens, do hereby formally recognize the bravery and sacrifice of these great officers and offer our condolences to their families.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th day of July, 2016.
____________________________________
Bradley E. Grose, Mayor
Meeting Date
July 19, 2016
Department
Police
Issue
Officer of the Month for June
Summary
Officer Chris Froeschl was selected as Officer of the month for June. He will be recognized at
the meeting
Attachments
None
Recommendations
Recognize Officer Froeschl
Town Council
Agenda Summary
Meeting Date
July 19, 2016
Department
Administration
Issue
United Way Most Innovative Campaign Award for the Town Employees’ 2015 Campaign
Summary
At a recent United Way Celebration Luncheon at Hotel Roanoke, the Town was recognized and
received the “Most Innovative Campaign” Award for our 2015 Campaign. The success of this
campaign is due to the hard work of Susan Johnson, our United Way Campaign Coordinator, and
the members of the Vinton CARES Committee: Robbin Reams, Chasity Barbour, Valerie
Cummings, John Foutz, Mary Beth Layman, GinaMarie Overstreet, Fred Sink and Karla
Turman.
Attachments
None
Recommendations
None
Town Council
Agenda Summary
Meeting Date
July 19, 2016
Department
Administration
Issue
Recognize Chief Wayne Guffey for receiving the 2016 Outstanding Administrator Award from
the Western Virginia EMS Council
Summary
Chief Wayne Guffey recently received the 2016 Outstanding Administrator Award from the
Western Virginia EMS Council. The award recognizes an individual who has demonstrated
ability to organize, conduct, manage, problem solve and evaluate within his or her organization
and, by exemplary leadership and administrative skills, improve the effectiveness, response and
delivery of EMS.
Chief Guffey has been involved in EMS for approximately 30 years. He joined the Vinton First
Aid Crew as a junior member in 1985. During his time with the Vinton First Aid Crew, he has
been instrumental in developing programs to improve staffing, planning and coordinating annual
large events, was the driving force in the Vinton First Aid Crew rehab program, has coordinated
and taught in multiple CE classes and weekends and has earned the status of lifetime member.
Attachments
None
Recommendations
Recognize Chief Guffey
Town Council
Agenda Summary
Meeting Date
July 19, 2016
Department
Vinton Volunteer First Aid Crew
Issue
Report on the Vinton Volunteer First Aid Crew for June and mid-year
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
June Report
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 19, 2016
Department
Administration
Issue
Briefing on the downtown signage, furniture and other fixtures relating to the Community
Development Block Grant
Summary
Staff has worked with Downtown Management Team to finalize design, location and quantities
of gateway and way-finding signage, trash receptacles and park benches for the downtown
revitalization efforts as associated with the Community Development Block Grant.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 19, 2016
Department
Planning and Zoning
Issue
Briefing on the availability of Virginia Department of Conservation and Recreation (DCR)
Recreational Trails Program (RTP) funds for Glade Creek Greenway Phase 2.
Summary
DCR RTP grant funding is currently available, with applications for the grant due by July 21,
2016. This grant application is for the construction of Phase 2 of Glade Creek Greenway, from
Walnut Avenue to Gus Nicks Boulevard. The proposed greenway consists of a 10-foot wide,
paved, off-road, ADA-accessible, bicycle/pedestrian trail. The project will include 3,060 linear
feet of trail, a trailhead at Gus Nicks Boulevard, and a crossing under the Norfolk Southern
Railroad trestle with an overhead protection shelter. Glade Creek Greenway is envisioned to run
from Tinker Creek to Vinyard Park and eventually connect to the Blue Ridge Parkway.
The estimated total project cost for Glade Creek Greenway Phase II is $552,060.00. In October
2015, Staff submitted the Virginia Department of Transportation (VDOT) Fiscal Year 2017-2018
MAP-21Transportation Alternatives (TA) Program funds in the amount of $417,710.00, which
has been approved, with a local match to be provided. Staff would like to apply for DCR RTP
grant funding in the amount of $105,750.00 in order to reduce the required local match for the
Project. Federal funding for the Project cannot exceed 95% of the total Project cost. The
additional required match will be provided by staff administration of the grant and the volunteers
and funds from the Pathfinders for Greenways.
Attachments
Proposed Project Budget
Aerial Map
Recommendations
No action required
Town Council
Agenda Summary
Glade Creek Greenway Phase II
Project Budget
Preliminary Engineering
Engineering/Design $45,000
FEMA Coordination $20,000
Surveying $10,000
Environmental Document $10,000
VDOT Review Fees $5,000
Grant Administrative Costs $15,000
PE Phase Total Cost $105,000
Right of Way Completed
Railroad Coordination $5,000
RW Phase Total Cost $5,000
Construction Cost
Unit Price Cost
MOBILIZATION 1 LS 27,836.75$ $27,840
CONSTRUCTION SURVEY 1 LS $10,000.00 $10,000
CLEARING & GRUBBING 1 AC $5,000.00 $5,000
EARTHWORK 2500 CY $15.00 $37,500
18" PIPE 100 LF $75.00 $7,500
18" ENDSECTIONS ES-1 10 EA $1,200.00 $12,000
AGGR. BASE MATL. TYPE 1 NO. 21B 1600 TON $30.00 $48,000
CURB RAMP with Truncated Domes 1 EA $2,500.00 $2,500
BOLLARD 6 EA $750.00 $4,500
ASPHALT CONCRETE TY. SM-9.5A 450 TON $125.00 $56,250
DRY RIPRAP CL. A1 50 TON $60.00 $3,000
DRY RIPRAP CL. 1 60 TON $70.00 $4,200
PERMANENT SEEDING 1 AC $5,000.00 $4,000
PRE-EMERGENT HERBICIDE 3800 SY $0.30 $1,140
CULVERT INLET PROTECTION 5 EA $250.00 $1,250
CHECK DAM, ROCK TY. 1 20 EA $300.00 $6,000
CONSTRUCTION ENTRANCE 2 EA $2,500.00 $5,000
TEMP. SUPER SILT FENCE 3000 LF $8.00 $24,000
TEMP. SILT FENCE 100 LF $3.50 $350
SIGNAGE 1 LS $1,200.00 $1,200
CROSSWALK 1 EA $2,500.00 $2,500
SPLIT RAIL WOOD FENCE 200 LF $18.00 $3,600
TRAILHEAD KIOSK 1 EA $5,000.00 $5,000
LANDSCAPING 1 LS $5,000.00 $5,000
NS BRIDGE UNDERPASS 1 EA $25,000.00 $25,000
NS OVERHEAD PROTECTION SHELTER1 EA $30,000.00 $30,000
Sub-Total Construction Costs $332,330
Construction Implementation
Construction Contract Administration & Bidding $20,000
Inspection Fees $35,000
Materials Testing $10,000
Contingency (10% of construction)$39,730
Construction VDOT Oversight Charges $5,000
Sub-Total Construction Implementation $109,730
CN PHASE TOTAL COST $442,060
Total Estimated Project Cost $552,060
TA Grant Funds Awarded 75.7%$417,710
Town & Private Non-Federal Funds 5.2%$28,600
Total Match 80.8%$446,310
Project Request to Recreational Trails Program $105,750
TOTAL COST (PE, RW, & CN)
PRELIMINARY ENGINEERING PHASE
RIGHT OF WAY PHASE
CONSTRUCTION PHASE
Item
Phase
2 Units
Engineers Estimate
July 14, 2016
Meeting Date
July 19, 2016
Department
Planning and Zoning
Issue
Consider adoption of a Resolution authorizing the Town Manager to file an application for allocation of Virginia
Department of Conservation and Recreation (DCR) Recreational Trails Program (RTP) funds for Glade Creek
Greenway Phase 2.
Summary
DCR RTP grant funding is currently available, with applications for the grant due by July 21, 2016. This grant
application is for the construction of Phase 2 of Glade Creek Greenway, from Walnut Avenue to Gus Nicks
Boulevard. The proposed greenway consists of a 10-foot wide, paved, off-road, ADA-accessible, bicycle/pedestrian
trail. The project will include 3,060 linear feet of trail, a trailhead at Gus Nicks Boulevard, and a crossing under the
Norfolk Southern Railroad trestle with an overhead protection shelter. Glade Creek Greenway is envisioned to run
from Tinker Creek to Vinyard Park and eventually connect to the Blue Ridge Parkway.
Construction of Phase 1 of this bicycle/pedestrian trail will begin in fall 2016 using revenue sharing funds which
will be matched by Town and County monies and private donations. Phase 1 will run from Tinker Creek at Virginia
Avenue to Walnut Avenue along Glade and Tinker Creeks, following an existing sanitary sewer easement. The
greenway will be extended under the City of Roanoke’s Dale Avenue Bridge onto Precision Fabric Group’s (PFG)
property, since there is no sidewalk on the north side of the bridge on Dale Avenue.
The estimated total project cost for Glade Creek Greenway Phase II is $552,060.00. In October 2015, Staff
submitted the Virginia Department of Transportation (VDOT) Fiscal Year 2017-2018 MAP-21Transportation
Alternatives (TA) Program funds in the amount of $417,710.00, which has been approved, with a local match to be
provided. Staff would like to apply for DCR RTP grant funding in the amount of $105,750.00 in order to reduce the
required local match for the Project. Federal funding for the Project cannot exceed 95% of the total Project cost.
The additional required match will be provided by staff administration of the grant and the volunteers and funds
from Pathfinders for Greenways.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, JULY 19, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
GLADE CREEK GREENWAY PHASE 2
VIRGINIA RECREATIONAL TRAILS PROGRAM
A RESOLUTION authorizing the Town Manager for and on behalf of the Town of
Vinton, to file an application for federal funding assistance from the Virginia Recreational Trails
Program (RTP) to the Virginia Department of Conservation and Recreation (DCR) for the
construction of Glade Creek Greenway Phase 2, a 10-foot wide paved, off-road, ADA-
accessible, bicycle/pedestrian trail from Walnut Avenue to Gus Nicks Boulevard.
WHEREAS, under the provisions of Recreational Trails Program Funds (RTPF), federal
funding assistance is requested to aid in financing the cost of Glade Creek Greenway Phase 2
trail/trailhead construction within the Town of Vinton, Virginia; and
WHEREAS, the Town of Vinton considers it in the best public interest to complete the
Glade Creek Greenway Phase 2 Project as described in the RTP application.
NOW, THEREFORE, BE IT RESOLVED, that:
1. The Vinton Town Manager be authorized to make a formal application to the DCR for
funding assistance;
2. Any funding assistance received be used for the implementation and completion of the
Glade Creek Greenway Phase 2 within the specified time frame;
3. The Town of Vinton hereby certifies that the project funding is currently available and is
committed for the completion of this Project while seeking periodic reimbursement
through the RTP.
4. The Town of Vinton is aware that the RTP funding, if approved, will be paid on a
reimbursement basis. This means we may only request payment after eligible and
allowable costs have already been paid to our vendors and evidence of such has been
provided to the Virginia DCR.
5. The Town of Vinton acknowledges that the assisted trail project will have an assigned
life expectancy assigned to it and that the facility must be maintained to standards
suitable for public use.
2
6. The Town of Vinton acknowledges that it is responsible for compliance with the National
Environmental Policy Act, Endangered Species Act, Historic Preservation Act, Executive
Orders 11988 and 11990 (Floodplain Management and Wetlands Protection) and all other
applicable state and federal laws.
7. The Town of Vinton acknowledges that appropriate opportunity for public comment has
been provided on this application and evidence of such is a required component for
approval.
8. This resolution becomes part of a formal application to the Virginia DCR.
This Resolution adopted on motion made by Council Member _____________ and seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
Meeting Date
July 19, 2016
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to execute a Performance
Agreement with VINDOS LLC and the Roanoke County Economic Development Authority as
part of the redevelopment of the former Vinton Branch Library into a Macado’s Restaurant.
Summary
The Town of Vinton in partnership with the Roanoke County Economic Development Authority
has negotiated terms of an Performance Agreement with Richard Macher valued up to $500,000
over a ten year period to encourage the redevelopment of the former Vinton Branch Library into
a full service sit-down Macado’s restaurant.
Terms of the Performance Agreement include the Town of Vinton appropriating to the Roanoke
County Economic Development Authority an amount not to exceed $50,000 annually and not to
exceed the annual amount of meals tax collected by the Town from the Vinton Macado’s
location. The appropriation to the EDA will be provided for a ten year period and is not to
exceed $500,000 over the term of the performance agreement. In addition, the Town of Vinton
will negotiate a separate lease agreement for the shared use of a parking lot on War Memorial
Property for the purpose of employee and overflow patron parking for the Macado’s.
The proposed Vinton Macado’s location will generate positive revenue for the Town of Vinton
through the collection of Prepared Food & Beverage Tax, Sales Tax, Business License Tax and
Real Estate Tax, and the total private investment towards the purchase and renovation of the
property is anticipated to reach approximately $1.25 million. Once opened, the restaurant is
anticipated to employ four to six full-time and as many as 60 part time employees necessary to
staff the restaurant.
Attachments
Performance Agreement
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
{00134188.DOCX } 1
PERFORMANCE AGREEMENT
THIS PERFORMANCE AGREEMENT (the “Agreement”) is made as of this _____ day of ________,
2016, by and between the TOWN OF VINTON, a political subdivision of the Commonwealth of Virginia,
(hereafter, the “Town”), the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA
(hereafter, the “Authority”), and VINDOS LLC., a Virginia limited liability company (hereafter, the
“Company”).
WITNESSETH
WHEREAS, the Town Council of the Town of Vinton and the Economic Development Authority of
Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of
the Town of Vinton and Roanoke County through the redevelopment of existing property in order to
provide for retained and increased employment and corporate investment in the Town of Vinton; and
WHEREAS, the Company desires to acquire the old Vinton Branch Public Library, located in the
Town of Vinton, that will be redeveloped and converted into a Macado’s Restaurant, (the “Project”)
located at 800 Washington Ave, Vinton, VA (Tax Map #060.16‐32.00‐0000) (the “Property”), and
WHEREAS, the Town and the Authority expect that the Project will promote economic
development and generate new local tax revenues for the Town of Vinton; and
WHEREAS, this increased investment constitutes a valid public purpose for the expenditure of
public funds.
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained
herein, the parties agree to the following:
1. Company’s Performance Requirements.
a. The Company will develop the Property as a Macado’s Restaurant in the Town of Vinton,
obtain ordinary and necessary governmental approvals from the Town, and meeting the
applicable requirements of any other governmental agency.
b. The Company agrees to provide the Town and the Authority with any and all
documentation (provided that any personally identifiable, private, confidential, or other
information that Company is required by law to keep private, shall be redacted) that
may be required to verify the Company’s investment figures, during the period in which
the Economic Development Incentive Grant (“Grant”) payments are to be made
pursuant to this Agreement.
c. The Company agrees to acquire the property from Roanoke County for $700,000 subject
to the terms and conditions set out in a Purchase Agreement, which is available from
Roanoke County and referenced in this Performance Agreement. The Company also
agrees to fully be responsible for any and all redevelopment costs associated with the
Project, the Property and all other ancillary site improvements necessary to achieve the
previously mentioned use of a full service restaurant.
{00134188.DOCX } 2
2. Economic Development Incentive Grant.
a. The Town shall appropriate annually to the Authority the funding for an Economic
Development Incentive Grant for the benefit of the Company. The annual amount of the
funding provided by the Town will be equal to the annual meals taxes generated by the
Company and paid to the Town by the Project with a maximum cap of $50,000 per year.
The Town’s funding of the Grant shall be provided for a total of ten (10) years and the
Town’s total contribution is not to exceed Five‐Hundred Thousand Dollars ($500,000).
b. The Town also agrees to negotiate a separate lease agreement with the Company for
additional parking options on Town owned property adjacent to the Project for a period
equal to the term of the Grant.
c. Within sixty (60) days of the end of each calendar year beginning January 1, 2018 and
until December 31, 2027, the Company shall provide such financial and tax data relating
to the Project (provided that any personally identifiable, private, confidential, or other
information Company is required by law to keep private, shall be redacted) as may be
reasonably required by the Authority so that the Authority may calculate the actual
Grant payment. The Company hereby authorizes the Treasurer for the Town to release
to the Authority the Company’s tax information and data so that the Authority may
calculate the actual reimbursement amounts. The Authority shall pay the annual Grant
payment to the Company at an address designated by the Company within thirty (30)
days after receipt by the Authority of the data.
d. If the Company fails to complete the construction of this development by December 31,
2017, terminates this project prior to its completion, or sells or transfers ownership of
the Property at any point during the term of this Agreement, then the Authority and
Town shall be relieved of any obligation to the Company for any Economic Development
Incentive Grant.
3. If any party is unable to perform its commitments under this Agreement by reason of force
majeure, then that party shall not be deemed to be in default of its obligations under this
Agreement, and any deadlines for the performance of its obligations and, if applicable, the
deadlines for the performance of the other party’s obligations shall be extended for a time
equal to the time period of the force majeure event, plus ten days. The term “force majeure” as
used herein, shall include without limitation acts of God: hurricanes, floods, fire, tornadoes,
earthquakes, storm; strikes or other industrial disturbances; acts of public enemy’s; orders of
governmental authorities; insurrections; riots; epidemics.
4. This Agreement shall be governed by and all disputes related hereto shall be determined in
accordance with the laws of the Commonwealth of Virginia.
5. This Agreement and any payments of public funds are subject to future appropriations by the
Vinton Town Council to the Authority.
6. This Agreement in not assignable.
{00134188.DOCX } 3
IN WITNESS WHEREOF, the undersigned have executed this Agreement the day and year first
written.
TOWN OF VINTON, VIRGINIA ECONOMIC DEVELOPMENT AUTHORITY OF
ROANOKE COUNTY, VIRGINIA
By:_________________________________ By:____________________________________
Barry W. Thompson
Town Manager Title:___________________________________
APPROVED AS TO FORM: VINDOS LLC. (Company)
______________________________ By:____________________________________
Town Attorney
Title:___________________________________
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY,
JULY 19, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, Richard Macher on behalf of VINDOS LLC., has reached terms with Roanoke
County to purchase the former Vinton Branch Library located in the Town of Vinton
and has submitted plans to redevelop the property into a full service Macado’s
Restaurant; and
WHEREAS, Roanoke County in cooperation with Richard Macher recently applied for and
received the required rezoning for the property from Residential Business (RB) to
General Business (GB) in order to operate a restaurant at this location; and
WHEREAS, during the negotiations and discussions between Town staff, representatives of
Roanoke County Economic Development Authority and the Town Attorney, a
Performance Agreement was negotiated to provide VINDOS LLC. with an
Economic Development Incentive Grant to encourage the project development; and
WHEREAS, Town staff recommends that said Performance Agreement between the Town,
Roanoke County Economic Development Authority and VINDOS LLC., be executed
to formalize said agreement between the parties.
NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF
VINTON, VIRGINIA, AS FOLLOWS:
1. The Performance Agreement is hereby approved in a form substantially similar to the one
presented to Council and approved by the Town Attorney.
2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and then
to deliver the Performance Agreement and any other necessary documents in furtherance of
the same.
This Resolution adopted on motion made by Council Member _________________, seconded by
Council Member __________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
1
Meeting Date
July 19, 2016
Department
Administration
Issue
Consider adoption of a Resolution awarding a bid and authorizing the Town Manager to execute
a contract with TAS Design INC., in an amount not to exceed $71,319.97 for the Façade
Improvement Project for five downtown properties as part of the Community Development
Block Grant.
Summary
The Town authorized an Invitation for Bids for the five Downtown Facades on June 5, 2016 and
bids closed on June 30, 2016 at 3:00 p.m.
The town received two bids for the project and the breakdown is as follows:
Total
1. TAS Design INC $ 71,319.97
2. Summit Contracting $119.483.00
Staff recommends that Council accept the bid for the Downtown Façade Improvement Project in
an amount not to exceed $71,319.97 from TAS Design INC and authorize the Town Manager to
execute a contract per approval from the Town Attorney.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, JULY 19, 2016 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
WHEREAS, the Town of Vinton received funds from the Virginia Department of Housing
and Community Development through their Community Development Block
Grant Program to do revitalization improvements to the downtown area of
Vinton; and
WHEREAS, the Town of advertised for the renovation of five downtown property facades;
and
WHEREAS, the Town solicited bids and TAS Design, INC., met the specifications and had
the lowest base bid of $71,319.97 for the facade renovations; and
WHEREAS, the funds will come from Community Development Block Grant of $700,000;
and
WHEREAS, Council needs to award the bid and authorize the Town Manager to execute the
contract for façade improvement construction;
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby grant a
contract to TAS Design INC., in the amount not to exceed $71,319.97 and hereby authorizes the
Town Manager to execute the contract.
This Resolution adopted on motion made by Council Member __________, seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Susan N. Johnson, Town Clerk