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Home My WebLink About3/20/2018 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 20, 2018 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes: a. Regular Council Meeting of February 20, 2018 b. Regular Council Meeting of March 6, 2018 G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Recognition of Charles Dailey in achieving his Paramedic certification – Deputy Chief Chris Linkous 2. Police Department – Chief Tom Foster a. Report on the Department b. Co-Officers of the Month for February 3. Vinton Volunteer First Aid Crew Report for February 2018 – Chief Wayne Guffey 4. Vinton Volunteer Fire Department Report for February 2018 – Chief Richard Oakes H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. TOWN ATTORNEY J. BRIEFINGS – TOWN MANAGER 1. Briefing on proposal from Enterprise Fleet Management – Anne Cantrell K. ITEMS REQUIRING ACTION – TOWN MANAGER 1. Consider adoption of a Resolution in support of designating the Roanoke Valley Region as Virginia’s Blue Ridge –Town Manager L. TOWN MANAGER M. REPORTS FROM COUNCIL COMMITTEES 1. Finance Committee N. MAYOR O. COUNCIL P. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of contract negotiations with Roanoke County, namely the Gain Sharing Agreement. Q. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: March 19, 2018 – 2:00 p.m. – Finance Committee Meeting – TOV Conference Room March 20, 2018 – 4:30 p.m. – Public Safety Meeting – TOV Conference Room April 3, 2018 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be Meeting Date March 20, 2018 Department Town Clerk Issue Consider approval of the minutes: a. Regular Council Meeting of February 20, 2018 b. Regular Council Meeting of March 6, 2018 Summary None Attachments February 20, 2018 minutes March 6, 2018 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, FEBRUARY 20, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Janet Scheid MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Anne Cantrell, Treasurer/Finance Director Tom Foster, Police Chief Joey Hiner, Public Works Director William Herndon, Assistant Public Works Director Donna Collins, Human Resources Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member Scheid Hare and Mayor Grose present. McCarty was absent. Roll call After a Moment of Silence, McKenna Moore led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member Liles announced the following: February 21- 5:00 pm to 8:00 pm – Vinton Chamber After Hours- Twin Creeks Brewery. Chief Foster made brief comments on a recent received great hospitality and then read John Southard even with are those who have helped you.” Vice Mayor Hare made a motion to approve the Consent Agenda as presented seconded by Council Member Scheid the following vote, with all members voting: Vote 4-0- 1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) – McCarty. Approved minutes of the Council February 2, 2018 and the Regular Council Meeting of February 6, 2018 The next item on the agenda was a request for Commerce. Justin Davison, the Chamber President, first commented on the partnership of the Chamber with 2 Over the last year they have added 60 plus members and expanded their special event calendar. In addition to the 13 major events, they have regularly cuttings and are doing networking events such as After- Hours and Lunch-N- attended. requested increase in funding will be used for marketing and then elaborated on some of the marketing aspects. The next item on the agenda was a request for Connie Houff, the Dogwood Festival Committee departments that have assisted with will be the 63rd year and will span over a five-day period with the main focus being on Saturday. elaborated on the events during the week and indicated that they plan to have entertainment again on Thursday night and Sunday afternoon in the Market area with WORX performing out of North Carolina on Sunday. An added event will be a Meet and Greet with the clowns after the parade. The next item on the agenda was a report on the efforts of the Police Department. Chief Foster commented on the significant drug problem in the Roanoke Valley and the nation as year, the drug enforcement numbers were up 250%. Chief Foster next read his Memo recognizing Officer Kristopher Moore as Officer of the Month for January Officer Moore along with his family meeting and congratulated by Council. Chief Foster next showed a trauma kit that placed in every police car. They were able to get 100% funding for 25 of them through Firehouse Subs. In response to a question, Chief Foster commented that all of the officers will be trained on the use of the kits. The next item on the agenda was a report on the Vinton Volunteer First Aid Crew for January 2018. Chief agenda package and is on file in the Town Clerk’s Office as a part of the permanent record. Chief Guffey next gave his request for funding PowerPoint presentation. (A copy of the presentation is permanent record.) Vice Mayor Hare asked why Chief Guffey did not split the increase being requested and 3 responded that part of the funding from the County comes from 4 for Life and $6,000 is for the station for the crew and career staff. The Town Manager commented that the Crew has just released their long-form PSA on RVTV. Vinton Volunteer Fire Department for January 2018. Chief Oakes reviewed his report which was a part of the agenda package and is on file in the Town Clerk’s Office as a part of the permanent record. They have 14 active members including one new member be working on completing their long- RVTV. Chief Oakes presented Council with a breakdown of his each category. currently being done on the wagon and ladder truck and that Chief Simon had started volunteers at the different Stations appreciation and the Vinton Station was the first. proposed on proposed amendment to certain sections of Chapter 10, “Animals” of the Vinton Town Code. The animals into our current Ordinance. While reviewing our Ordinance, she also found other items that needed to be updated and also changed the criminal penalties to civil penalties for ease of prosecution. With regard to the definitions on Pages 1- from the section numbers to correspond with the actual updated Code sections. She commented on som changes and specifically the addition of the definition of code. The Town Attorney next referred to Section 10-5 where subsections (b) (c) and (d). With regard to the violations, she has changed them from a class 4 misdemeanor to a maximum fine that Virginia Code allows. It is a locality’s discussion was had regarding the process of ticket to collecting the fine. 4 Section 10-10 was amended to change the violation from a criminal offense to a civil violation and refers to the definition of nuisance in Section 10- substantive change would be in Section 10-15 regarding fees. Chief Foster had provided the updated pickup fees which are $35.00 for initial pickup, pickup of the same animal within 12 months and $75 for a third or successive pickup of the same animal. Discussion was had regarding stray animals and it was recommended that the Ordinance include a definition for a “stray” animal. dangerous and vicious dogs, the Town Attorney reviewed the recommended changes to bring our Code in line with the Virginia Code. The Town Attorney next commented that the Ordinance would be put on the agenda for the second meeting in March for Council’s consideration. She asked Council to le pending legislation on some of these provisions and she take action. Further discussion was had on how many known cases there are of animals being tethered in the Town and the enforcement of the Code if adopted by Council. The next item on the agenda was a briefing on real request to advertise a public hearing for April 3, 2018 to set the real estate ta machinery and tools tax rates. Anne Cantrell commented that the real estate assessment for calendar year 2018 is $477,394,800 compared to $467,013,600 for 2017. The total increase of $10,381,200 million less new construction is a net increase is $8,486,500. $326,910 for 2017. The total increase in revenue would be $7,266 or 2.22%. Because this is above 1%, the State Code requires us to advertise our Public Hearing advertise in The Vinton Messenger for a Public Hearing on April 3rd. Council gave their consensus to advertise as requested. advertise for April 3rd Public Hearing The next item on the agenda was to consider adoption of a Resolution Group reviewed the Policy. Vice Mayor Hare commented that the impact to 5 to adopt the Resolution as presented; the motion was seconded by Vice Mayor Hare following roll call vote, with all members voting: Vote 4- 0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. Adopted Resolution Health Insurance Benefit Policy The next item on the agenda was to consider adoption of a Resolution dissolving the Highway Safety Committee. The Town Clerk was briefed on this matter at the October 3rd Safety Grants. Council and staff recommended that we dissolve the Highway Safety Commission and establish provided in the proposed Resolution. The Town Clerk next commented that she had dissolve the Commission and offering Only one application was received. Information has RVTV to solicit other interested parties and to date she has a total of three applications. She recommended Committee at one of their meetings in March. Town. Vice Mayor Hare Resolution as amended; the motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. Adopted Resolution No. 2236 as amended Safety Commission and establishing a new Highway Safety Committee The next item on the agenda was to consider adoption of a Resolution Railroad Avenue in the Town of Vinton which was sold by Roanoke County at a tax sale 6 October of 2017 on properties located on South Pollard Street, Giles Avenue and Railroad Avenue did not deliver enough return to pay the outstanding balances to the Town. The new property owner was given clear title placed on the property. authority to remove these outstanding accounts from the active record and placed collected if the opportunity arises. On real estate, they reviewed with the Finance Committee before bringing to Council for action. The Town did receive $1,312.74 from the sale. Council Member Scheid Resolution as presented; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None (1) - McCarty. Adopted Resolution No. 2237 allowing the Town Treasurer/ outstanding tax accounts removed Giles Avenue and Railroad Avenue sale Transfer Policy The next item on the agenda was to consider adoption of a Resolution allowing the Town Treasurer/Finance Director to move appropriated funds from the General Fund to a newly established Grant Fund. Anne Cantrell briefed on this matter on January 16th discussed in the Finance Committee. For the financial statements that are prepared by the auditor, it will still be con internal reporting. The recommendation is to move the budget, actual costs and true up some items. grants and the amount of funds that we receive through those grants. Vice Mayor Hare asked if there would be a balance sheet like a restricted cash account that would match up to this. Ms. Cantrell responded there would be creating the 250 Fund. It does not have to be brought account, but they will have a cash account in Grant fund. that we have a single audit. Ms. Cantrell responded it is $750,000 in federal funds. Most of the grants that we have are flow-through federal funds and will count. Ms. Cantrell further commented that she has prepared 7 Finance Committee and parallels the Resolution. Because of the potential for a single audit, the Policy would authorize her to amend it without having to come back t document and reviewed periodically. Vice Mayor Hare Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0-1 (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. Adopted Resolution No. 2238 allowing the Town Treasurer/ appropriated funds from the General Fund Under reports from Committees, the Mayor reported that the Public Works Committee met with the will cont Miles with the Roanoke Valley Resource Authority also met with the Committee. The Mayor commented that he and the Town Manager unveiling and that he and the Town Manager judged a recent chili cook-off at Berkshire Rehabilitation Center. Comments from Council: Vice Mayor Hare asked about the Resource Authority thought it had already been decided and land had been bought and road Authority was going in. Vice Mayor Hare next asked if there was any action for responded that Roanoke County and Roano amended agreement. They received proposals from Norfolk Southern and it was his understanding that they received additional proposals from No January. T trucking option. The purchase of the land, building of the spur road and the transfer station in Salem moving 8 Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid voting: Vote 4-0-1; Yeas (4) – Liles, Grose; Nays (0) – None; Absent (1) - McCarty. The APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MARCH 6, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Treasurer/Finance Director Tom Foster, Police Chief Fabricio Drumond, Police Captain Joey Hiner, Public Works Director William Herndon, Assistant Public Works Director Donna Collins, Human Resources Director Chris Linkous, Deputy Chief, Fire/EMS Chasity Barbour, War Memorial Facilities Manager Mary Beth Layman, Special Programs Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and present. Roll call After a Moment of Silence, Macey Grisso, Deanna Democracy Matters Club of William Byrd High School, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: March 27 –10:00 am to 2:00 pm-Senior Expo– Memorial. Under requests to postpone, add to or change the to postpone the March 20th Council meeting, Item J(2), Employees’ group health insurance. review this renewal further before we brief Council. Council Member Liles made a motion to table this item; the motion was seconded by Council Member McCarty voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Postponed Item J(2) th 2 The next item on the agenda was a request for funding presentation from the William Byrd High School After Prom. Karen Hanley, PTO President, commented on the success of the After Prom and that 325 students stayed until the end of the event last year. This year the event will be April 14-15 and the donation request is to help pay for the prizes and e the whole time is also given a free t-shirt. They are still the only After Prom in the County that does not charge admission for the students. Donna Collins, Human Resources Director, made brief comments and assisted the Mayor in recognizing Chief Tom Foster as the Town Employee of the Year award meeting. Donna Collins next commented that the Town Safety Committee received an award last week from VML for work recognized some members of the Committee who were present at the meeting. The next item on the agenda was a briefing on a request from the Roanoke Valley Convention & Visitors Region as Virginia’s Blue Ridge. Landon Howard, with the RVCVB, commented on the many reasons why the designation wa Resolutions in support of this designation. The Roanoke Valley has had tremendous success. We are opening hotels in the region, about one every seven just in hotel revenue. There were 189 sport tournaments in the Region last year and it is three to four years, we will be up to 300 per year. He further commented on new and positive things that are introducing young people to come and visit and hopefully decide to live here. commented that they would appreciate the Town’s support from the RVCVB. The Mayor asked about the number of individuals in this 3 Howard responded that almost 8,000 people are employed full-time in tourism. There are 308,000 people look at the dollars that are spent by visitors every year, it Resolution will be on the next agenda for action. The next item on the agenda was to consider adoption of a Resolution approving the 2018-2019 operating budget for the Roanoke Valley Regional Cable Television Committee. Elaine Bays- commented that RVTV is celebrating its 25th anniversary this year having been created in 1993 as an agreement the 25 years. Ms. Bays- produced in 2017 for the Town and the number of views on some of the videos. The City of Roanoke approved approved it last week. what they do and for the valuable service they bring to the community. It is important to have governments that window. The Mayor and appreciation to Ms. Bay-Murphy recent PSAs for the Vol Department. Council Member Scheid Resolution as presented; Vice Mayor Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2239 approving the 2018- Committee The Town Manager called on Pete Peters to give Council an update on the Bike Share Peters commented he h seeking potential partners to assist with the cost of the Program and has approximately 80% of the amount needed. However, through some user fees and some of their in-kind sponsorships, they are moving forward to place the station in March. A formal announcement will be made at a later date. Mr. Peters next explained how the program works and 4 and 85 bikes in the system with plans to add additional stations in July in some other areas. was la for the first year in four months and they have doubled what they anticipated. The Town Manager commented that the Town has also Building and one at Twin Creeks Brewery. Under report from Committees, Vice Mayor Hare reported from the Finance Committee. The Committee reviewed some alternate routes for Valley Metro. The Town Manager commented that other options suggested by the Committee and will be reviewed at meeting and then submitted to Valley Metro for pricing. The Committee reviewed the January financial report. In about $43,000, business licenses are up, but down from also up from last year and s taxes are up; however, a credit will be coming in soon. With regard to cash, we are up about $16,000, which is year. With regard to the underfunding of salaries in the Police Department that was mentioned in an earlier meeting, through cutting back on spending and as well as some timing on debt payments that we would have made on the garbage truck, that has been worked out. The expenditures appear to be underspending, but some of it relates to timing of debt services of $130,000 and transfers that have not occurred in all of the funds. On the Utility side, we are in good shape and we are favorable on spending on wastewater treatment fees as well as some debt services timing. Council Member Scheid commented that the Committee is in the process of sessions. Vice Mayor Hare made a motion to a as presented; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Approved the Financial Reports for 5 The Mayor expressed thanks to Pete Peters and Dr. Richard Turner on the success of the Chamber Lunch N Learn Program. Comments from Council: Council Member Scheid selected as Employee of the Year. The next item on the agenda was the request to convene in Closed Meeting, pursuant to § 2.2-3711 (A) of the 1950 Code of Virginia, as amended, for discussion authorized by subsection 1. Council Member Liles made a motion to convene in Closed Session; the motion was seconded by Council Member McCarty and Vote 5-0; Yeas (5) – Liles, Grose; Nays (0) – Session at 7:55 p.m. At 8:10 approved on motion by Vice Mayor Hare; seconded by Council Member Liles call vote, with all members voting: Vote 5-0; Yeas (5) – Certification of Closed Meeting Vice Mayor Hare made a motion to appoint Wayne Guffey, Sarah Gatrell, Brandon Gann, Craig Burch and Doug Adams to the Highway Safety Committee for three year terms beginning March 6, 2018 and ending March 5, 2021; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Appointed Gatrell, Brandon Gann, Craig Burch terms beginning March 6, 2018 and ending March 5, 2021 Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting was adjourned at 8:11 p.m. APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date March 20, 2018 Department Fire & EMS Issue Recognition of Charles Dailey in achieving his Paramedic certification Summary Deputy Chief Linkous will be present at the meeting to handle this recognition. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date March 20, 2018 Department Police Issue Police Department a. Report on the Department b. Co-Officers of the Month for February Summary Chief Foster will give a report on the efforts of his Department Chief Foster will also read his Memo and recognize Officer Kristopher Moore, Officer Danny Cox, Officer Joshua Murray and Sergeant Tim Lawless as Co-Officers of the Month for February. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date March 20, 2018 Department Vinton Volunteer First Aid Crew Issue Report for February 2018 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments February 2018 Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 Office of the Chief WGuffey@vintonems.com March Council Report  Volunteer Truck hours was 432 of 432 possible hours for 100 %  Had 2 units marked up 69 hours  We had a unit in service 100% of the volunteer time  251 calls o 117 career hour calls Monday thru Friday 0600-1800 o 134 Volunteer hours calls Night, weekend.  Medic truck marked up 100 % and a BLS Unit 0%  Responded to 107 out of 134 calls doing volunteer hours 80%  Handled 106 out of 134 calls doing volunteer hours 79% o Out of the 28 calls career handled o 27 were 2nd emergency calls o 1 were self-dispatched  Fractile Response time was 8.21  1676 man hours for the month of February  Total of 169 transports o Career 103 o Volunteer 66  54 new members as of now o 28 EMTS o 1 advanced EMT o 13 Medics o 11 In Training o 1 Driver Only Wayne Guffey Chief Vinton First Aid Crew 46 8 43 2 46 8 43 2 10 0 10 0 56 69 0 50 100 150 200 250 300 350 400 450 500 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Hours Up Hours Possible Percentage 2nd Truck Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Volunteer unit in service 100 100 100.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Volunteer unit in service 100 100 100 100 0 20 40 60 80 100 120 Ax i s T i t l e Percentage of Unit in Service 01-18 02-18'036-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18 TOTAL 227 251 0 0 0 0 0 0 0 0 0 0 478 DAYLIGHT CALLS 06-18 98 117 215 VOLUNTEER 18-06 129 134 263 98 11 7 12 9 13 4 0 20 40 60 80 100 120 140 160 DAYLIGHT CALLS 06-18 VOLUNTEER 18-06 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ALS 95 100 BLS 5 0 95 100 5 0 0 20 40 60 80 100 120 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ALS BLS ALS/BLS percentage of truck mark up-ALS is perfereed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched 129 134 Calls Responded 105 107 129 134 105 107 0 20 40 60 80 100 120 140 160 Ax i s T i t l e Calls Dispatched that the crew responded too Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Calls Dispatched 129 134 263 Calls Handled 100 106 206 12 9 13 4 0 0 0 0 0 0 0 0 0 0 10 0 10 6 0 0 0 0 0 0 0 0 0 0 0 20 40 60 80 100 120 140 160 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched Calls Handled Calls that were disptached that the volunteer crew handled Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fractile Response 9.56 8.21 8.885 9.56 8.21 7.5 8 8.5 9 9.5 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fractile Response Goal is under 12 minutes Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Man Hours 1815 1676 3491 1815 1676 1600 1650 1700 1750 1800 1850 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Man Hours Man Hours Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Career 86 103 189 Volunteer 50 66 116 Total 136 169 0 0 0 0 0 0 0 0 0 0 305 86 103 50 66 136 169 0 0 0 0 0 0 0 0 0 0 0 20 40 60 80 100 120 140 160 180 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Transports Career Volunteer Total Meeting Date March 20, 2018 Department Vinton Volunteer Fire Department Issue Report for February 2018 Summary Chief Richard Oakes will be present to give this report to Council. Attachments February 2018 Report Recommendations No action required Town Council Agenda Summary February 2018 Vinton Vol. Fire Staffing 2-5-18 - 34 man hours 2-6-18 - 18 man hours 2-7-18 - 2 man hours 2-8-18 - 8 man hours 2-11-18 - 2 man hours 2-13-18 - 21 man hours 2-14-18 - 9 man hours 2-15-18 - 9 man hours 2-17-18 - 12 man hours 2-24-18 - 12 man hours Total Man Hours - 127 Top 3 Man Hours for February 2018 Richard Oakes - 27 Man Hours Preston Gonzalez - 24 Man Hours Benny Powell - 16 Man Hours Calls Dispatched to Vinton Fire Department for February - 51 Calls dispatched during Volunteer Hours - 25 Calls dispatched during Career Hours - 26 Meeting Date March 20, 2018 Department Finance/Treasurer Issue Briefing on proposal from Enterprise Fleet Management Summary During discussions on the FY2019 Budget, the Town of Vinton staff is considering a recommendation for a change in method on the management of fleet vehicles. Working with a vendor such as Enterprise Fleet Management would allow the Town to plan for a vehicle replacement, control maintenance costs, improve and track fuel efficiency, and retain equity in the fleet. Attachments PowerPoint Presentation Recommendations No action required Town Council Agenda Summary Enterprise Fleet Management Services Town Council Briefing March 20, 2018 Enterprise Fleet Management Services Treasurer/Finance Department 2 Enterprise Fleet Management Services •Key Objectives •Lower the average age of the fleet •31% of our current fleet is over 10 years old •Current resale of aging fleet is minimal •Reduce Operating Costs •Newer vehicles have •significantly lower maintenance expense •increased fuel efficiency with new technology implementations Treasurer/Finance Department 3 Enterprise Fleet Management Services •Purchase of fuel through Wright Express •Eliminate Town fueling pumps •Reduce liability •Improved tracking of fuel efficiency •Maintain a manageable vehicle budget •Challenged by inconsistent yearly budgets •Currently vehicle budget is underfunded Treasurer/Finance Department 4 Enterprise Fleet Management Services Treasurer/Finance Department 5 Enterprise Fleet Management Services Treasurer/Finance Department 6 •Currently serving the government sector •Added police vehicles to offered services within past 2 years •Available to enter into cooperative procurement agreement •Being reviewed by Finance/Budget Committee for FY2019 Budget Enterprise Fleet Management Services Treasurer/Finance Department 7 Questions? Meeting Date March 20, 2018 Department Administration Issue Consider adoption of a Resolution in support of designating the Roanoke Valley Region as Virginia’s Blue Ridge Summary Council was briefed on this Resolution by Landon Howard with the Roanoke Valley Convention & Visitors Bureau at their March 6th meeting. The Cities of Roanoke and Salem as well as the Counties of Botetourt, Franklin, and Roanoke have all passed a similar resolution. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 20, 2018, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179 RESOLUTION SUPPORTING THE DESIGNATION OF THE ROANOKE VALLEY REGION AS VIRGINIA’S BLUE RIDGE AND DIRECTING THE TOWN OF VINTON’S USE OF THE VIRGINIA’S BLUE RIDGE BRAND ON TOWN PROMOTIONAL AND MARKETING MATERIALS IN SUPPORT OF EXPANDED DESTINATION TRAVEL AND TOURISM WHEREAS, travel in Virginia’s Blue Ridge generates nearly $813 million in travel expenditures annually by visitors and supports over 7,878 jobs; and provides more than $60 million in direct state and local tax revenue; and WHEREAS, leisure travel, which accounts for more than three-quarters of all trips taken in the United States, supports our region's arts, entertainment, and recreation sectors of tourism and spurs local job creation; and WHEREAS, traveler spending in our region enhances the lives of local residents through sales taxes paid by out-of-town guests, thereby decreasing residents' taxes to cover services enjoyed by all; and WHEREAS, travel and tourism are vital components of Virginia’s diverse economy, a cornerstone of our vibrant quality of life, and a catalyst for entrepreneurship, cultural enrichment, historic preservation, community revitalization and economic growth; and WHEREAS, the goal of the Roanoke Valley Convention & Visitors Bureau is to promote the travel and tourism industry in the region, direct the development of local tourism marketing programs, and increase the prosperity and welfare of the people of the Town of Vinton; and WHEREAS, in an effort to market Virginia’s Blue Ridge as a premier travel destination, the Roanoke Valley Convention & Visitors Bureau works in partnership with localities, businesses, and non-profit institutions to extend the appeal, reach and impact of the “Virginia’s Blue Ridge” brand; and WHEREAS, the Virginia’s Blue Ridge brand promotes a positive and attractive image, regionally, nationally and globally; and 2 WHEREAS, the Town of Vinton desires to work with other regional governments and private businesses to unite under one regional brand, Virginia’s Blue Ridge; and WHEREAS, the Town of Vinton in cooperation with regional governments desires to cooperate, develop, and maintain a consistent message that supports the Virginia’s Blue Ridge brand. NOW, THEREFORE BE IT RESOLVED that the Vinton Town Council joins its regional partners in designating this region as Virginia’s Blue Ridge and directs that the Town of Vinton marketing and promotional materials support the Virginia’s Blue Ridge brand, encouraging the growth of destination travel and tourism within the greater Roanoke Valley. This Resolution adopted on motion made by ______________, seconded by _________________, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date March 20, 2018 Department Finance/Treasurer Issue Reports from Council Committees: 1. Finance Committee Summary The Finance Committee met on March 8th and will make a report to Council. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date March 20, 2018 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of contract negotiations with Roanoke County, namely the Gain Sharing Agreement Summary None Attachments None Recommendations Certification of Closed Meeting Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 20, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _________________ and seconded by _________________ with all in favor. ___________________________________ Clerk of Council