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HomeMy WebLinkAbout3/21/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 21, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes of the regular Council meeting of March 7, 2017. G. INTRODUCTIONS BY STAFF H. AWARDS, PRESENTATIONS, PROCLAMATIONS 1. Proclamation – Vietnam Veterans Day 2. Officers of the Month for February 2017 – Chief Foster 3. Report on the Vinton Volunteer First Aid Crew for February 2017 – Chief Wayne Guffey 4. Request for funding presentations: a. Vinton Volunteer Fire Department – Chief Richard Oakes I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. TOWN ATTORNEY Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 K. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution appropriating $25,000 from the Contingency account to the Capital Outlay account in the Water & Wastewater Administration department to allow Finance to complete radio-read meter installation in the business book – Anne Cantrell 2. Consider adoption of a Resolution transferring $25,000.00 in the General Fund from the CDBG Expenditures to Contractual Services in the Economic Development Budget for the Gish Mill Redevelopment Feasibility Study – Pete Peters L. BRIEFING 1. Briefing on Community Survey on Public Safety and Law Enforcement to be conducted by the Police Department – Chief Foster 2. Briefing on consideration of participating in the Elizabeth Dole Foundation’s National Hidden Heroes Campaign – Town Manager M. TOWN MANAGER N. MAYOR O. COUNCIL P. CLOSED MEETING 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for the annual evaluation of the Town Manager. Q. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: March 23, 2017 – 7:30 a.m. – Public Works Committee – Public Works Conference Room April 4, 2017 – 7:00 p.m. – Council Meeting – Council Chambers April 10, 2017 – 3:00 p.m. – Finance/Budget Team Committee Meeting – Administrative Conference Room NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date March 21, 2017 Department Town Clerk Issue Consider approval of the minutes of the regular Council meeting of March 7, 2017. Summary None Attachments March 7, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MARCH 7, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Christopher Linkous, Deputy Chief-Fire/EMS Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The roll with Council Member Liles, McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Council Member Scheid l Flag. Under upcoming community events, Council Member McCarty announced events: March 15-Roanoke Valley Gives, a 24- organizations; March 21-6:30 p.m.-Roanoke Valley Greenway Plan Update Regional Meeting at Greenfield Education & Training Center in Daleville; March 28-10:00 a.m.- War Memorial and March 30-6:30 p.m.-Roanoke Valley Greenway Plan Update Regional Meeting at Fishburn Park Elementary School. On March 16-11:00 a.m. to 12:45 p.m.– Aging sale in June and are asking for donations. The on Sylvia”. The Town Manager announced the 2 Vice Mayor Hare made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Liles and members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved minutes of the regular Council regular Council meeting of February 21, 2017 The next item on the agenda was the annual update of the Roanoke Valley-Alleghany Regional Commission. Director, first thanked th member of the Commission for 48 years and for all the Vinton representatives that have been very active in the work of the Commission. (CEDS) and the Regio District by the U.S. Econo Administration. in the Roanoke Valley Congestion Management and Long Range Transportation Plans along with 12 other localities in the Greater Roanoke Water Supply Plan. several local technical assistance projects including a for Clean Water program to obtain grant funds for tree planting serving on the Advisory Committee submitting a SMART SCALE application Walnut Avenue Improvement Project; studying and making recommendations for pedestrian and corridors and providing pedestrian crosswalk on Hardy Road. Mr. Strickland next commented that recently when they were asked to do a map for the Town calendar, it was discovered that the U Bureau had an inaccurate boundary for the Town They are currently working with Roanoke County to Census Bureau. They also have provided maps for the to Recreatio researched services for seniors in the Town and worked with 3 bus routes, bus stop activity, and opportunities to reduce costs. Town and other officials to complete the Roanoke Valley Transit Vision Plan and the Citizens’ Version of Vision 2040, which is the region's 25- year long-range tra They also are assisting the Broadband Authority by providing maps for Phase II fiber expansion to Vinton and are a six local governments that are part of the Western Virginia Regional Industrial the fiscal agent. regarding Valley Metro. thanks to the Commission and for all the work that they do for the region. The next item on the agenda was a request Humane. Mark Brittain, Executive Director, first performed 600 surgeries for Town residents, which represent in Christiansburg which opened in 2010. and they are strongly trying to utilize these funds in the way they were intended. They USDA these funds. Even though their as Angels of Assisi traditional veterinarian customers 72% of all o clinics are subsidized in one way or another. the T Charity funding last year; however, last fall the funding was eliminated and this amounted to $70,000 in lost funding 4 very similar to a year ago, but those are being served has changed. proposing to only charge the customer $20 out- of-pocket and the difference would be subsidized with the T more affordable. Another advantage proposal is the fact administer a rabies vaccination before surgery if the animal is old enough and had the vaccination at a cost of $12.00. Council Member Scheid asked the how do they get the customers back to the Clinic the next time. Mr. Britta This idea had been considered for a years, but not started sensitive to the other veterinarians and do not want to take business away from them. However, it individual comes to the Clinic to begin with, they may not have the veterinarian. Although their vaccinations are still affordable by most people’s standards, for those individuals they see, for them. They are first going to target former customers and those who used the subsidies. The next item on the agenda was a request for funding presentation by the Vinton Volunteer First Aid Crew. Chief Wayne Guffey The Crew answered 1,139 calls and had a truck breakdown of the exp $17,000 from the Town. was had regarding their current membership. The Mayor commented that Chief Oakes was unable to attend the meeting for the Vinton Volunteer Fire Department’s presentation and his presentation will be at the March 21st 5 The next item on the agenda was to consider adoption of a Resolution appropriating $866.99 received from the sale of equipment at the Vinton Fire/EMS Department through Public Surplus. that several pieces of old equipment were sold machine. This washing machine will be used for their turnout gear. the HR symposiu is for the turnout gear to be washed, particularly trash bags and bringing i have other gear that can be used while their gear is being washed. Council Member Scheid asked how many pieces of turnout gear could be responded no more than two sets. Vice Mayor Hare made a motion to Resolution as presented seconded by Council Member Scheid and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2194 appropriating $866.99 received from the Surplus The next item on the agenda was to consider adoption of a Resolution appropriating $500.00 received from Huterra, the Charitable Social Network, for reimbursement of a gift basket purchased by Special Programs to promote holiday local shopping. deve businesses participating and the handled as an on-line prize drawing. Council Member McCarty adopt the Resolution as presented was seconded by Council Member Liles and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2195 Huterra, the Charitable Social Network, purchased by Special Programs to promote holiday local shopping 6 The next item on the agenda was an update on real estate tax assessment for Calendar Year for April tax rates. just over $467 million. This is approxi estate increase was 0 require us to advertise by State Code less than 1% advertisement one time as property tax increases at this time. more than our increase last year which was only 0.6%. Council Member Scheid approve the advertisement of the public hearing as requested; the motion was seconded by Vice Mayor Hare and carried by the following roll call vote, with all members voting: Vote 5- (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None for April 4, 2017 to set the real estate, and tools tax rates The next item on the agenda was a briefing Feasibility Study Transf Peters commented that the Town purchased the Gish Mill property one of the Town’s founding buildings and for the eventual rehabilitation of the structure for preserving its historic character. redevelopment feasibility study for the property with a cost estimate of $25,000.00. (Structural and Aesthetic), Land-use/Zoning, Flood Mitigation and 7 Funds are available within the Community Development Block Grant within the Economic Development process of applying for a Planning Grant could potentially reimburse the Town for all or a portion of the expense. Staff will also consider applying for an Industrial Revitalization Fund (IRF) grant, also with DHCD in March of 2018 to potentially or developer to complete the build-out. Committees and both endorsed proceeding with the study as well as the transfer of these funds. If Cou 21st should be substantially completed by mid- summer. plan is to use one of our on-call A & E firms and we are within the threshold to do so. Ms. Scheid next asked if there would be some type of public input meetings over the summer and Mr. Peters responded yes. The Mayor apologized for missing the opening of the Safe Exchange Zone. other officers were Corporal Giles, Officer Hoover Under comments by Council: Council Member Scheid commented the Safe Exchange Zone and the positive everyone that was involved. C McCarty th 8 Chief Foster commented that he is coming up on his one-year anniversary next week and expressed appreciation to the Town opportunity to serve as the Police Chief. The Town Manager commented that Elaine Bays- Safe Exchange Zone PSA hits on the site. Vice Mayor Hare made a motion to adjourn the Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk Meeting Date March 21, 2017 Department Administration Issue Proclamation – Vietnam Veterans Day Summary This Proclamation is to commemorate the 50th Anniversary of the Vietnam War. A Wreath- Laying Ceremony will be held on Wednesday, March 29th at 12 Noon at the High Ground Monument. Attachments Proclamation Recommendations Read Proclamation Town Council Agenda Summary Meeting Date March 21, 2017 Department Police Issue Officers of the Month for February 2017 Summary Chief Foster will read his Memo and recognize Acting Sergeant Michael Caldwell and Officer Jeremy Shrewsbury. Attachments None Recommendations Recognize Officers Town Council Agenda Summary Meeting Date March 21, 2017 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew for February 2017 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments February 2017 Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 Office of the Chief WGuffey@vintonems.com Town Council Report March 21, 2017 February 2017  Volunteer Truck hours was 550 of 432 possible hours for 127 %  We had a unit in service 100% of the volunteer time  Medic truck marked up 89% and a BLS Unit 11%  Responded to 96 out of 118 calls doing volunteer hours 81%  Handled 92 out of 118 calls doing volunteer hours 78%  Out of the 26 calls career handled 18 were 2nd emergency calls  Fractile Response time was 8.73  1979 man hours for the month of February  51 members on roll at this time, 5 in the application process 108 118 73 92 0 50 100 150 200 250 JAN FEB Calls Handled Calls Dispatched Calls that were disptached that the volunteer crew handled JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Calls Dispatched 108 118 Calls Responded 73 92 JAN FEB Calls Responded 73 92 Calls Dispatched 108 118 108 118 73 92 0 50 100 150 200 250 Ax i s T i t l e Calls Dispatched that the crew responded too JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec Fractile Response 8.94 8.73 8.94 8.73 0 0 0 0 0 0 0 0 0 0 0 1 2 3 4 5 6 7 8 9 10 JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec Fractile Response Goal is under 12 minutes JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Man Hours 1840 1979 1840 1979 1750 1800 1850 1900 1950 2000 JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Man Hours Man Hours 211 206 103 88 108 118 0 50 100 150 200 250 JAN FEB TOTAL DAYLIGHT CALLS 06-18 VOLUNTEER 18-06 Meeting Date March 21, 2017 Department Administration Issue Request for funding presentations: a. Vinton Volunteer Fire Department Summary Chief Oakes will be present to give a 10 minute presentation to support the Volunteer Fire Department’s request for funding in the FY2018 budget. Attachments FY2018 Request for Funding Application Recommendations No action required Town Council Agenda Summary Meeting Date March 21, 2017 Department Finance Issue Consider adoption of a Resolution appropriating $25,000 from the Contingency account to the Capital Outlay account in the Water & Wastewater Administration department to allow Finance to complete radio-read meter installation in the business book. Summary In order to convert the business book to all radio-read meters, the Finance Department will need additional funding of $25,000 for the 1” meters. Converting the meters to radio-read will allow the Town to receive more detailed information and improve staff efficiency, as the business book is read on a monthly basis. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, the Finance Department requests additional funding to complete the installation of radio-read meters in the business book for the Town; and WHEREAS, the installation of radio-read meters has been a continuing project of the Town to improve our technology and service to customers; and WHEREAS, the funds needed to complete this portion of the project would be $25,000, which would be moved from the Contingency account in the Water/Sewer Fund to the Capital Outlay account. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction. BUDGET ENTRY: 300.9900.407 Reserve for Contingencies $25,000 300.9400.799 Capital Outlay $25,000 This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk 1 Meeting Date March 21, 2017 Department Administration Issue Consider adoption of a Resolution transferring $25,000.00 in the General Fund from the CDBG Expenditures to Contractual Services in the Economic Development Budget for the Gish Mill Redevelopment Feasibility Study Summary In the fall of 2015, the Town of Vinton purchased the Gish Mill property (also known as the Holdren’s Store) for the purpose of salvaging one of the Town’s founding buildings and for the eventual rehabilitation/restoration of the structure in order to redevelop the site for potential commercial or civic use, while preserving its historic character. Staff recently worked with a local architectural and engineering firm with expertise in historic renovations to draft a scope of work and cost estimate for a redevelopment feasibility study for the property. If approved, the study will begin in April of 2017. The scope of work consists of the following elements; Structural & Building Assessment (Internal and External), Historical Inventory (Structural and Aesthetic), Land-use/Zoning, Flood Mitigation Design, Concept Plan and Rendering Development, Public/Stakeholder Input and Construction Cost Estimates for the eventual restoration. Current funds are available within the balance of the CDBG budget within Economic Development and may be transferred from account number 200.8150.346 (CDBG Match Expenditures) to 200.8150.302 (Contractual Services) with Council approval. The Council Economic Development and the Council Finance Committees have both endorsed proceeding with the study, as well as the transfer of funds within budget to cover the expense. Town Council Agenda Summary 2 Staff plans to apply for a Local Assistance Planning Grant to possibly be reimbursed for a portion of the project’s expense. Staff will also consider applying for an Industrial Revitalization Fund (IRF) grant with DHCD in March of 2018 to fund the rehab. Attachments Resolution Recommendations Motion to adopt Resolution RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, staff has worked with a local architectural and engineering firm with expertise in historic renovations to draft a scope of work and cost estimate for a redevelopment feasibility study for the Gish Mill property; and WHEREAS, the scope of work will consist of the following elements; Structural & Building Assessment (Internal and External), Historical Inventory (Structural and Aesthetic), Land-use/Zoning, Flood Mitigation Design, Concept Plan and Rendering Development, Public/Stakeholder Input and Construction Cost Estimates for the eventual restoration; and WHEREAS, the estimated cost of said study is $25,000 and funds are available within the balance of the Economic Development budget, which would be moved from the CDBG Match Expenditures to the Contractual Services account. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction. BUDGET ENTRY: 200.8150.346 CDBG Match Expenditures $25,000 200.8150.302 Contractual Services $25,000 This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date March 21, 2017 Department Police Issue Briefing on Community Survey on Public Safety and Law Enforcement to be conducted by the Police Department Summary The Police Department was recently awarded a Department of Criminal Justice Services grant to purchase a Mobile Services Community Unit to promote outreach and education, community engagement, and crime prevention. As part of this grant, the Department is required to conduct a Community Survey. This survey has been created on Survey Monkey and will be conducted at the beginning and end of the grant period. Attachments Sample Survey Recommendations No action required Town Council Agenda Summary Meeting Date March 21, 2017 Department Administration Issue Briefing on consideration of participating in the Elizabeth Dole Foundation’s National Hidden Heroes Campaign Summary The Mayor was contacted by Council Member Bill Bestpitch of Roanoke City requesting that the Town consider participating in this Campaign. Mr. Bestpitch sent the same information to Roanoke County for their consideration and indicated that once all of the local governments have decided whether to participate, he plans to contact John Carlin at WSLS-10 and ask for his help in publicizing our efforts. Mr. Bestpitch has been working with John Miller from the Stonewall Jackson Chapter of the Association of the US Army and for the last three years with Wendi Schultz from the County, Kathy Murphy from Salem, and Mary Beth Layman from Vinton on the Roanoke Valley municipal Vietnam Commemoration Committee. Attachments Resolution that Roanoke City Council passed in October Detailed information from the Foundation explaining the Program Best practices from other confirmed cities List of current confirmed cities (Alexandria and Virginia Beach are the only other Virginia cities) Recommendations Consensus of Council to adopt Resolution at the April 4th meeting Town Council Agenda Summary Hidden in Plain Sight - Our Nation’s Military Caregivers Mobilizing America’s Cities The Elizabeth Dole Foundation is calling on every city in America to pledge its support to the military and veteran caregivers in their communities. An estimated 5.5 million military and veteran caregivers live in large and small cities across the nation. The alarming challenges they face cannot be solved from Washington, DC alone. Every community has a responsibility to rally around these hidden heroes. Identifying a Crisis The Elizabeth Dole Foundation was created by Senator Elizabeth Dole after she saw firsthand the enormous challenges facing those who care for our nation’s wounded, ill and injured service members and veterans. The Foundation commissioned an evidence-based RAND study which defined, quantified and assessed the circumstances of military caregivers. The study identified challenges and difficulties faced by caregivers in nearly every facet of their lives. It pointed to the areas of greatest need in the short term and made predictions for the long term. Based on those findings, Senator Dole termed the status of the nation’s military caregivers “a societal crisis that requires a national response.” A National Response Since the release of the RAND study, the Foundation has recruited and trained caregivers in every state and Puerto Rico to serve as advisers and advocates, championed legislation on Capitol Hill, inspired reforms at the U.S. Department of Veterans Affairs, and built a National Coalition of more than 300 organizations from every sector that are developing resources for caregivers. In late September, the Elizabeth Dole Foundation will launch the Hidden Heroes campaign chaired by Tom Hanks, designed to serve as the catalyst for an even greater national response. The heart of the campaign will be the Hidden Heroes Cities - a nationwide network of cities committed to unifying their existing support and resources, and adding others that are needed, in order to provide the critically needed support for their city’s military and veteran caregivers. Building Hidden Heroes Cities The U.S. Conference of Mayors, during its 2016 summer meeting, passed a resolution that encourages all cities to become military and veteran caregiver supportive cities. Following that great act of support for our nation’s military caregivers, the Elizabeth Dole Foundation created a national civic engagement initiative, Hidden Heroes Cities. The Hidden Heroes Cities program invites cities across the nation to join with the Foundation and its national partners to create a local network and source of support. To help launch local initiatives, the Elizabeth Dole Foundation created a city resolution modeled on the Conference of Mayors national resolution, and is urging every city to begin their efforts with the signing of the resolution, becoming a Hidden Heroes City. The city of San Diego, long recognized for its outstanding support of our nation’s service members, both active duty and retired, has stepped up to take on the role of the first Hidden Heroes City, serving as a model and creating a blueprint that other cities will be able to adapt and follow. The Hidden Heroes campaign seeks to enlist every city in our great country as a Hidden Heroes City. The purpose and goals of the Hidden Heroes Cities element of the campaign are:  To encourage cities to put into action the most effective locally relevant ways to identify military caregivers in their community, and create and continually update a register of those caregivers. Caregivers can sign up at HiddenHeroes.org after September 27.  Create a working group/steering committee that can serve as the hub and organizing force for a city-wide effort to create awareness and support for military caregivers and their families in that city. The steering committee should include the participation of at least one military caregiver if at all possible, to add their personal perspective, experiences and knowledge.  Through the steering committee, bring together those organizations with programs already assisting military caregivers, organizations with programs supporting service members that can be expanded to include support for their caregivers, and organizations that can create additional programs to provide the kinds of support and assistance that are missing and needed. Determine what the ongoing needs are in the community, and how the aggregated resources can address them, seeking new resources if necessary.  In addressing caregiver support, review the seven areas identified by the Rand study as most critical to military caregivers: respite care, mental and physical health, employment and workplace support, education and training, community support at home, financial and legal issues, and interfaith action and ministry. Prioritize those areas in creating support for your community’s caregivers. Action Steps for Hidden Heroes Cities:  Sign the provided resolution, or pass a resolution or proclamation you create specifically for your city  Designate a POC who will be identified as the primary point of contact for your city. Some cities are designating co-POC’s including a public sector representative from the mayor’s office or other local government entity along with a person from the private non-profit or business sector. Share POC information with your Elizabeth Dole Foundation contact.  Hold a planning session for the steering or organizing committee  Assess existing resources in support of military caregivers; determine existing resources which can be expanded to include the caregivers, and consider solutions for unmet needs  Determine first steps, first activity, and goals for the city  Set a benchmark for success, and share updates and success stories with their Elizabeth Dole Foundation contact. Examples: number of military caregivers identified, number of organizations involved in the city’s efforts, number of military caregivers/families assisted, number and types of activities expanded to include caregivers or created specifically for caregivers. The first Hidden Heroes Cities are already moving forward, mobilizing steering committees and planning for local caregiver summits. The Elizabeth Dole Foundation is prepared to support every city by connecting officials and community leaders with an Elizabeth Dole Foundation Fellow or other local caregivers who can serve as advocates and spokespersons. The Foundation will make available to participating cities the expertise of its national coalition partners, and the voices of support of its national ambassadors. Additionally, the Foundation with the support of its communications partners including NBC, and through its own communication resources, will spotlight the achievements and success stories that result from city activities and initiatives. Hidden Heroes Cities - Best Practices: ● Distributed a letter citywide providing information about the Hidden Heroes Campaign and a link to HiddenHeroes.org, encouraging citizens to learn more about the Foundation and the Hidden Heroes Cities program. ● One city prepped their Action Center helpline to direct callers looking for resources for military caregivers to the Hidden Heroes website. ● Another city created a page on the city’s website that is specifically dedicated to the Hidden Heroes Cities campaign. This webpage offers information about the campaign and lists the city’s goals for the project. ● Create a rack card and flyer, making it easier for caregivers to identify themselves and receive the resources and support they deserve. ● A city is planning to incorporate the Hidden Heroes Campaign into year’s local USO Warrior Week and Patriotic Festival. 600 New Hampshire Avenue, NW Washington, DC 20037 elizabethdolefoundation.org @DoleFoundation Hidden Heroes Cities 1. Birmingham, Alabama 2. Chandler, Arizona 3. Gilbert, Arizona 4. Scottsdale, Arizona 5. Tucson, Arizona 6. Yuma, Arizona 7. Little Rock, Arkansas 8. Los Angeles, California 9. Monterey, California 10. Oakland, California 11. San Diego, California 12. San Francisco, California 13. Colorado Springs, Colorado 14. Washington, D.C. 15. Gainesville, Florida 16. Augusta, Georgia 17. Mountain Home, Idaho 18. Aurora, Illinois 19. Chicago, Illinois 20. Quincy, Illinois 21. Indianapolis, Indiana 22. Garden City, Kansas 23. Manhattan, Kansas 24. New Orleans, Louisiana 25. Springfield, Massachusetts 26. Alpena, Michigan 27. Grand Rapids, Michigan 28. Lansing, Michigan 29. Greenville, Mississippi 30. Grenada, Mississippi 31. Hattiesburg, Mississippi 32. Missoula, Montana 33. Las Vegas, Nevada 34. Reno, Nevada 35. East Orange, New Jersey 36. Edison, New Jersey 37. Albany, New York 38. Elmira, New York 39. New York, New York 40. Watertown, New York 41. Albuquerque, New Mexico 42. Charlotte, North Carolina 43. Fayetteville, North Carolina 44. Raleigh, North Carolina 45. Salisbury, North Carolina 46. Winston Salem, North Carolina 47. Bismarck, North Dakota 48. Toledo, Ohio 49. Oklahoma City, Oklahoma 50. Columbia, South Carolina 51. Sumter, South Carolina 52. Aberdeen, South Dakota 53. Rapid City, South Dakota 54. Alexandria, Virginia 55. Chattanooga, Tennessee 56. Clarksville, Tennessee 57. Nashville, Tennessee 58. Arlington, Texas 59. Austin, Texas 60. Houston, Texas 61. San Antonio, Texas 62. Waco, Texas 63. Roanoke, Virginia 64. Virginia Beach, Virginia 65. DuPont, Washington 66. Seattle, Washington 67. Tacoma, Washington 68. Charles Town, West Virginia 69. Madison, Wisconsin Meeting Date March 21, 2017 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for the annual evaluation of the Town Manager Summary None Attachments Certification of Closed Meeting Recommendations Reconvene and adopt Certification of Closed Meeting Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2017 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by __________________ and seconded by _______________ with all in favor. ___________________________________ Clerk of Council