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HomeMy WebLinkAbout3/1/2016 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 1, 2016 AGENDA Consideration of: A. 6:00 p.m. - WORK SESSION 1. Request for funding presentations: a. Dogwood Festival Committee b. Mountain View Humane c. Vinton Area Chamber of Commerce 2. Briefing on Precision Fabrics Group (PFG), Inc. Property Dedication to the Town of Vinton for Glade Creek Greenway Construction. – Anita McMillan 3. Briefing on Memorandum of Understanding (MOU) for Administration of the Virginia Erosion and Sediment Control Program (VESCP) and the Virginia Stormwater Management Program (VSMP) between the County of Roanoke and the Town of Vinton and amendments to the ESC and SWM ordinances and SWM Design Manual. – Anita McMillan B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. CONSENT AGENDA 1. Consider approval of the minutes: a. Regular meeting of January 19, 2016 b. Special meeting of January 30, 2016 c. Regular meeting of February 2, 2016 d. Special meeting of February 17, 2016 e. Special meeting of February 25, 2016 G. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Co-Officers of the Month for January 2016 – Chief Dudley 2. Report on the Vinton Volunteer First Aid Crew Calendar Year 2015 – Wayne Guffey Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr., Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 2 3. Request for funding presentations continued: a. William Byrd High School PTSA After-Prom b. Vinton Volunteer Fire Department c. Vinton Volunteer First Aid Crew H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. TOWN MANAGER ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution authorizing the Interim Town Manager and Town Clerk to execute the necessary documents, including a deed, to accept the donation of property from Precision Fabric Group. – Anita McMillan BRIEFINGS 1. Update on real estate tax assessment for Calendar Year 2016 and request to advertise a public hearing for March 15, 2016 to set the real estate tax, personal property tax and machinery and tools tax rates. – Town Manager K. MAYOR L. COUNCIL 1. Comments from Council Members M. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. N. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING O. ADJOURNMENT NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NEXT TOWN COUNCIL MEETINGS/COMMITTEES: March 2, 2016 – 7:30 p.m. – Public Works Committee meeting – TOV Conference Room March 7, 2016 – 3:00 p.m. – Finance Committee Meeting – Finance Conference Room March 15, 2016 – 6:00 p.m. – Work Session followed by Regular Council Meeting at 7:00 p.m. – Council Chambers Meeting Date March 1, 2016 Department Administration Issue Request for funding presentations: a. Dogwood Festival Committee b. Mountain View Humane c. Vinton Area Chamber of Commerce Summary Representatives from the Community Agencies will be present to give a 10 minute presentation to support their request for funding in the FY2017 budget. Attachments FY2017 Request for Funding Applications Recommendations No action required Town Council Agenda Summary Meeting Date March 1, 2016 Department Planning and Zoning Issue Briefing on Precision Fabrics Group (PFG), Inc. Property Dedication to the Town of Vinton for Glade Creek Greenway Construction. Summary During an update given at a community meeting on the Glade Creek Greenway Project on January 16, 2014, it was suggested that the greenway be extended under the City of Roanoke’s Dale Avenue Bridge and onto a portion of Precision Fabric Group’s (PFG) property. Since there is no sidewalk on the north side of the bridge on Dale Avenue, the proposed extension will provide a safer connection to the City of Roanoke’s Tinker Creek Greenway. The estimated total project cost for Glade Creek Greenway, including the proposed extension, is $256,953.00, with property surveying and appraisal cost not included. The Greenway Construction Project funds totaling $262,000 is to be funded as follows: VDOT - $131,000; Novozymes - $50,000; Pathfinders - $12,500; Roanoke County - $ 20,000; and Vinton - $48,500. On July 23, 2014, representatives from the Town met with Mr. Mike Maust, PFG’s Plant Manager, regarding the proposed extension of the greenway. Mr. Maust indicated that he did not foresee any problems with the greenway being located on PFG’s property. On November 4, 2015, Town staff met again with Mr. Maust, and he informed them that PFG, Inc. would like to dedicate the portion of the company’s property needed for the greenway to the Town. The appraisal services on the portion of the property to be dedicated were completed by Russell & Associates on February 1, 2016. As of February 12, 2016, the surveying services and the resubdivision plat were completed by Mattern & Craig. Attachments 1. Appraisal Report 2. Deed of Gift between PFG, Inc. and the Town of Vinton Recommendations No action required Town Council Agenda Summary {00130558.DOC } Prepared by and return to: Theresa J. Fontana (VSB#79597) GUYNN & WADDELL, P.C. 415 S. College Ave. Salem, Virginia 24153 Tel. (540) 387-2320 Fax. (540) 389-2350 THIS CONVEYANCE IS EXEMPT FROM RECORDATION TAXES AND FEES PURSUANT TO §§ 58.1-811(A)(3), 58.1-811(D), 17.1-266, AND 17.1-279(E) OF THE CODE OF VIRGINIA (1950), AS AMENDED. Consideration: $0 Appraised Value: $15,000.00 Title Insurance: None Tax Map No.: portion of 060.19-01-01.00-0000 DEED OF GIFT THIS DEED OF GIFT, is made and entered into this _____ day of _______________, 2016, by and between PRECISION FABRICS GROUP, INC., a North Carolina corporation, hereinafter referred to as “Grantor,” and the TOWN OF VINTON, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, its successors and assigns, hereinafter referred to as “Grantee,” whose address is 311 South Pollard Street, Vinton, Virginia 24179. WITNESSETH: NOW, THEREFORE, IN CONSIDERATION of the sum of One Dollar ($1.00) and other good and valuable consideration, including the gift of the hereinafter described property, the receipt of which is hereby acknowledged, the GRANTOR does hereby GIVE, GRANT and CONVEY in fee simple absolute and with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described property, to-wit: A parcel of land, lying and being in the Town of Vinton, Roanoke County, Virginia, Beginning at a point in Tinker Creek and on the southerly right- of-way line of West Virginia Avenue; thence with the southerly right-of- way line of West Virginia Avenue N 62° 52' 00" E passing an iron pin on line at 89.90 feet in all 322.24 feet to an iron pin set; thence leaving the aforesaid right-of-way S 27° 08' 00" E 61.51 feet to an iron pin set; thence S 62° 52' 00" W passing an iron pin set on line at 235.81 feet in all 318.35 {00130558.DOC } 2 feet to a point in Tinker Creek; thence with Tinker Creek N 30° 45' 07" W 61.63 feet to the point of BEGINNING and containing 0.452 acre; and identified as “Right-of-Way Dedication” on the plat titled “Resubdivision Plat From a Partial Field Survey and From Records Showing the Dedication of Public Right-of-Way (0.452 Acre) to the Town of Vinton,” dated January 26, 2016, prepared by Timothy W. Caldwell, L.S., and recorded in the Clerk’s Office of the Circuit Court of Roanoke County, Virginia contemporaneously herewith (“Property”); AND BEING a portion of the property conveyed to Grantor by Burlington Industries, Inc., by deed dated February 17th, 1988 of record in the Clerk’s Office of the Circuit Court of Roanoke County, Virginia in Deed Book 1279, at Page 1709. Grantee agrees that the use of the Property by the public shall be subject to the following conditions: 1. Members of the general public shall have free access to and use of the Public Access Trail to be constructed by Grantee on the Property subject to the laws and ordinances of the Town of Vinton or its assigns, for the purposes allowed under the 2007 Update to the Roanoke Valley Conceptual Greenway Plan, including but not limited to: walking, jogging, hiking, bicycle riding, and nature study. There shall be no access by the Town of Vinton or the public at large to any other property of the Grantor other than that described and conveyed herein. 2. Public access with any type of motor vehicles, including but not limited to motorcycles, 4-wheel drives, motor bikes, mopeds, ATVs, and snowmobiles, shall be prohibited, except to the extent vehicles are necessary for construction, inspection, emergency calls, maintenance, or reconstruction of the greenway or trail by the Grantee or its agents. 3. The Grantee may erect such trail markers, litter receptacles, vehicle control barriers, benches, bridges, fences, and gates as necessary for preservation of the greenway, use of the trail, and safety of trail users. 4. There shall be no dumping of ashes, garbage, waste, or other unsightly or offensive material on the Property. This conveyance is subject to all covenants, conditions, restrictions, and other easements of record insofar as they may affect the Property. NOTE: Title to the property being conveyed herein has not been examined or certified {00130558.DOC } 3 for this transaction by the attorney who prepared this deed. Barry W. Thompson, Interim Town Manager of the Town of Vinton, Virginia, hereby joins in the execution of this instrument to signify acceptance by the Vinton Town Council of Vinton, Virginia, of the real estate conveyed herein pursuant to Virginia Code § 15.2-1803 (1950), as amended, which acceptance was approved by Town Council by action on the ___ day of ________, 2016. WITNESS the following signatures and seals: PRECISION FABRICS GROUP, INC. By (SEAL) Its COMMONWEALTH OF VIRGINIA ) _______________ OF ________________ ) to-wit The foregoing instrument was acknowledged before me this __ day of ___________, 2016, by __________________________, on behalf of PRECISION FABRICS GROUP, INC., Grantor. ____________________________________ Notary Public Commission expires: __________________ Registration No.: ____________________ TOWN OF VINTON, VIRGINIA {00130558.DOC } 4 By (SEAL) Barry W. Thompson, Interim Town Manager COMMONWEALTH OF VIRGINIA ) _______________ OF ________________ ) to-wit The foregoing instrument was acknowledged before me this __ day of ___________, 2016, by Barry W. Thompson, Interim Town Manager, on behalf of the TOWN OF VINTON, Grantee. ____________________________________ Notary Public Commission expires: __________________ Registration No.: ____________________ APPROVED AS TO FORM: _________________________________ Theresa J. Fontana, Town Attorney 1 Meeting Date March 1, 2016 Department Planning and Zoning Issue Briefing on a Memorandum of Understanding (MOU) agreement between the Town of Vinton and Roanoke County for the County to act at the Virginia Stormwater Management Program (VSMP) Authority for the Town; and amendments to the Stormwater Management (SWM) and Erosion Sediment Control (ESC) ordinances as proposed by the County, including the SWM Design Manual. Summary On August 31, 2015, a formal request was sent to Thomas Gates, Roanoke County Administrator, for the County to administer and become the authority for the Town of Vinton’s Virginia Stormwater Management Program (VSMP). This includes, but is not limited to, administering and enforcing the VSMP regulations. The VSMP program requires the County to collect permit fees and remit the State’s portion of the fee to the State; review stormwater plan submittals; submit project information and coordinate with the Department of Environmental Quality (DEQ) on issuance of permit coverage; perform periodic inspections of construction sites; perform enforcement activities when required; and maintain records and report to DEQ annually. Roanoke County has been the authority in the Town of Vinton for Erosion and Sediment Control (ESC) since February 14, 1984. As of July 1, 2014, through MOU agreements, our development and construction plans are being reviewed and approved by County personnel for Stormwater Management (SWM) and ESC requirements; and building code compliance including fire protection requirements. Additionally, in order to stay in compliance with DEQ requirements, Roanoke County/Vinton must amend the ESC and the SWM Ordinances including the SWM Design Manuals. Town Staff has been working with Roanoke County personnel since August 2015 on the proposed changes to the ESC and SWM Ordinances; Design Manual; and the VSMP MOU agreement. County staff presented the proposed amendments to the Board of Supervisors (BOS) at a work session on August 25, 2015. The item was scheduled to be heard at the September 22, 2015 BOS Town Council Agenda Summary 2 meeting, but was deferred because of information present to the Board by representatives of the Roanoke Regional Home Builders Association (RRHBA). Several meetings were held between County staff and RRHBA representatives from September 2015 through December 2015, to resolve the issues raised by RRHBA. At the BOS work session held on January 26, 2016, County staff presented an overview of the proposed amendments to the SWM and ESC ordinances. The specific SWM ordinance changes include: • Definitions and minor word changes requested by Department of Environmental Quality (DEQ). • Extension of the County’s VSMP authority to include the Town of Vinton. • Provides civil penalties alternatives for violations of the ordinance. The proposed changes to the SWM ordinance will: • Comply with DEQ’s request to be fully compliant with the latest State SWM regulations. • Relieve the Town of Vinton of the burden of having State certified employees to run their VSMP program. • Provide additional information to assist the County/Town in implementing its post- construction responsibilities (periodic inspections). • Reduce the amount of the surety contingency from twenty-five percent to ten percent. The proposed changes to the ESC ordinance: • Expands the possible use of an Agreement in Lieu of, beyond a single-family residence to all land-disturbance activities that disturb less than 10,000 square feet. • Simplifies the fees section of the ESC chapter. • Maintain the current construction surety contingency amount set at ten percent. • Language was added to clarify that the County is adopting state ESC regulations, with the exception that land disturbing that disturb less than the state regulated threshold (10,000 square feet) are not required to meet state ESC regulation requirements to verify the adequacy of downstream channels and that no SWM measures are required. The BOS first reading of the ESC and SWM ordinances was held on February 9, 2016, and at the BOS meeting held on February 23, 2016, the MOU Resolution and the ordinances amending the SWM and ESC codes were adopted. Attachments 1. Town Manager Letter of Request to Roanoke County Administrator. 2. Roanoke County Resolution Authorizing the County to Enter a MOU with the Town for the County to Act as the VSMP Authority for the Town. 3. MOU agreement between the County and Town for the administration of the VESCP and VSMP by the County. 4. Roanoke County Stormwater Management Ordinance. 5. Roanoke County Erosion and Sediment Control (ESC) Ordinance. Recommendations No action required. Meeting Date March 1, 2016 Department Town Clerk Issue 1. Consider approval of the minutes: a. Regular meeting of January 19, 2016 b. Special meeting of January 30, 2016 c. Regular meeting of February 2, 2016 d. Special meeting of February 17, 2016 e. Special meeting of February 25, 2016 Summary None Attachments January 19, 2016 minutes January 30, 2016 minutes February 2, 2016 minutes February 17, 2016 minutes February 25, 2016 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 19, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Donna Collins, Human Resources Director Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director Chris Linkous, Deputy Chief Chad Helms, Captain David Rodgers, Lieutenant-EMS Larry Whiting, Lieutenant-Fire The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. After a Moment of Silence, Council Member Scheid l Allegiance to the U.S. Flag. Roll call Under upcoming community events, Council Member McCarty announced the event on February 13th at The Woodland Place with Tru Sol. Pete Workshop will be held Vinton Library between 5:00 and 7:00 p.m. Council Member Adams approve the Consent Agenda as presented motion was seconded by Council Member McCarty voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved minutes for the regular meeting of January 5, 2016 The next item on the agenda was the recognition of promotions in the Fire/EMS 2 Lieutenant Larry Whiting, Lieutenant David Rodgers and Captain Chad Linkous pinned their badges. Barry Thompson, Interim Town Manager, commented that begun clean- The carport has has been cleaned creek in compliance with the request of our insurance carrier. Also, a contractor has been hired to paint the coverings on the windows. Council Member Scheid asked what Woodson commented that a chain-link fence will be installed and Ms. Scheid expressed concerns about how the fence would look. requested that the property be fenced. It will not be a perimeter fence, but building along the creek bank. commented that the grant request to VML has been submitted. Council Member Scheid asked what the total cost wou total $4,000 grant from VML. weather and that staff had in preparation for the event and alr Coordinator, has been in contact with the Police and together. The next item on the agenda was a briefing on Improvement Project. After brief comments by Mr. Thompson, he turned the meeting over to Mr. Woodson for a Power Point presentation. contract that was awarded for the sidewalks, 3 a ten percent (10%) administrative cost of $10,000 and the engineering fee was around $8,900. That brings the project, without any change orders, a total of $2,599 under budget. With regard to the addition of a four foot sidewalk, which is 85 feet long, along Jackson to Walnut at approve this extra work at a net cost to the Town of $971. The crosswalk striping at 3rd, 4th and 5th streets cost of approximately $1,000 cannot be the grant money striping cannot be part of the grant money approximate cost to paint the stripping would be $1,000, which would have about 1/7th of the thermal. At some discussion on stretch of road and perhaps we would want to hold off on the striping until we re-surface it. Vice Mayor Hare asked either painting or putting thermal which is a plastic material and lasts longer, but it twice the costs. area showi crosswalks and the proposed additional sidewalk. Mr. Woodson pointed out where would be installed. Mr. Woodson at the intersection of 1st section. He also commented that the area at 2nd project. The area at 3rd Town can stripe this area, b funds because also true of the crosswalks at 4th and 5th Streets. Mr. Peters commented that in his observation the locations that do not meet ADA requirements is due to the fact that both sides of the sidewalks have 4 After further discussion, Mr. Woodson commented that the project is and they additional sidewalk. If Council desires to do the striping of the crosswalks at 3rd, 4th and 5th Streets, they would have to go out to their that work done and pay for it with Town funds. He would recommend that done before any striping. recommended that the matter be brought back later numbers. Council gave their consensus. The next item on the agenda was a review of the Town of Vinton Project Management Report. Mr. an extensive project listing. Tonight staff is looking make it available continue to be provided to meeting of the month. was created with the management team. He had a simila had found it to be a tool for him to learn the projects is not to give fine- glance of items that may be important to Council as experience had been that this type of reporting had that updates are forthcoming. off of the list. Mr. Peters commented that the report would have a tab for each month. Projects that are The history of each project will be maintained in the prior months. Vice M would be a red highlight and Mr. Peters responded that could be done if it is the deadline, it could be highlighted a different color 5 After further discussion regarding the report, Vice Mayor Hare asked if this report would replace the monthly reports that are being provided by staff. Mr. Thompson responded that this was not intended to years. He is interested in m informa statistical information is wanted and less operational information. He would work with staff to come up a more standard format. Mr. Thompson next commented that a staff economic development committee will be consisting of the Fire Chief, Police Chief, Planning & Zoning Director, on economic development. downtown. The Mayor commented that he supported the idea because he was not sure a committee had ever been pulled together to look at everything the Town can do towards economic development. Council Member McCarty comme the Mayor because she had occasions to agencies that reque This would also keep them better was intended to do. results. Council Member Scheid asked what would be the Peters responded that he will s staff for their updates and it will be placed in Drop Box on February 2nd as an updated report continue monthly thereafter that she assumed any projects that Council felt needed to be included on the list along. 6 With regard to the economic development committee, the Mayor further would assume that the c couple of the Council members to also serve on that th Council so desired Member Scheid. I would be able to have a closed session just like any other public other Council committee meetings. Council Member McCarty made a motion to create motion was seconded by Council Member Adams; and ca voting: Vote 5-0; Yeas (5) – Scheid, Hare, Grose; Nays (0) - None. Member Scheid. Vice Mayor Hare asked what the charter would overlap with the functions of other committees. The Mayor responded that he thought the mission of this development opportunities, call on make informati that she responded that committee the Chamber for the extra funding they were given commented that her understanding at that time was owners to show statistics of t had to offer. She was in support of committee no longer needed committee is going to take the reins. She still felt like a report needed to be made to Council of where the funding is going. Mr. Tho Economic Development Committee 7 package together and this committee will need to concentrate on that as well as other information that the Town can offer any prospective businesses that we might talk with. Council had f purpose of the committee and having one person as contact. Mr. sees the committee developing a vi economic development and providing the tool box of what items he can have at his disposal to work with a prospect. Vice Mayor Hare commented that there was such a tool box in place five years ago. Mr. the process was refined, it needs to be revisited. After further discussion, seconded by Vice Mayor Hare and were carried by the following vote, with all members voting: Vote 5- 0; Yeas (5) – Grose; Nays (0) - None. 2016 to be on the same schedule wi Council committees. Appointed Mayor Grose and Council Member Scheid to serve on the June 30, 2016 Vice Mayor Hare commented that the Finance Committee met adjusted basis were expenditures were under. The same held true on the Utility Fund side, which was all rate-increased driven and not so much as volumes. money this year due to several decisions under for re-sale, year-to-date, show revenue o and but expenditures of a standpoint they are doing a phenomenal what they have been given and been left with. 8 depth review and look at the business plan. With regard to cash, we beginning of the year, which is what was Mr. Thompson was able to move money where it was needed in compliance with our policy. Mr. Thompson responded that it has been as of today. The budget timeline was discussed. The employee committee is being formed and that committee will work with t Committee. October 2015 and November 2015 financial reports; the motion was seconded by Adams members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. November 2015 Financial Reports The Mayor commented that he appreciated the sense of excitement from staff and the desire to get things done. He also commented on crew that he passed on the way to the meeting that was working on a water break on Almond Drive. the current staff at the War Memorial for great job they are doing which he will pass on to the other members of Council. Comments from Council Members: Council Member Adams lobby and expressed appreciation to Susan Johnson and Julie Tucei project at the suggestion of Mr. Thompson. He also report that has been created. Council Member McCarty also expressed thanks for the project management report and the current Woodson for getting his report regarding the Walnut Avenue sidewalk project back to Council weeks. ann 9 With regard to the update on the process to fill the Police Chief position, Vice Mayor Hare first commented that he, Council Member Adams, Chief Dudley and Donna Collins met that afternoon. They have selected five candidates to interv Collins has been able to contact four of the five and they are all still interested. time with an interview panel during the day made up given a tour of the Town. Council interviews will be during the evening in closed session. There is one interview again. Council Member Scheid asked have for that candidate. responded that once the pool was narrowed down it would might want to interview again. After a review of their calendars, Council decided on interviews: January 29th, January 30th 1st and February 3rd begin at 6:30 p.m. that he will ask Ms. Collins to p and have them delivered. February 17th for second interviews, if needed. Council Member McCarty made a motion that Council go into a Closed Meeting pursuant to § 2.2- 3711 (A) of the 1950 Code of Virginia, as amended, real property for a public purpose, where discussion public body as authorized by subsection 3. The motion was seconded by Council Member Scheid and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – Council went into Closed Meeting at 9:15 p.m. At 10:05 the Certification that the Closed Meeting was held in approved on motion by Vice Mayor Hare; seconded by Council Member Adams 10 Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Certification of Closed Meeting Following the closed session, Council had public discussion regarding the next 60-90 days. Once they take possession of licenses and permits to begin their business. probably be an opportunity to use the Cha Use grant for the first time. The property owner will and the revolving loan program as part of our CDBG grant. owner has asked staff to look at what incentives the Town can offer. We do not have a lot we can offer Annette Patterson from a new business start- see how she might be able to assist them. Council Member Scheid asked what is the property currently zoned commercial. This business wi not have plans right now to do any bottling, but they would have the retail side. They are also talking about getting a keg license so they can do business with the local restaurants. law has changed for breweries and that some breweries are using food trucks. Council Member Scheid asked if would play a role in a business like this incentives. The County does not have a micro- Thompson commented that he and Mr. Peters have meeting with the property owner Town staff. 11 for some time in a Vinton garage and they are all business people. the property with Poe and Cronk. Vice Mayor Hare made a motion to adjourn the meeting; the motion was Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk MINUTES OF A SPECIAL MEETING OF VINTON TOWN COUNCIL HELD AT 8:30 A.M. ON SATURDAY, JANUARY 30, 2016 IN THE TOWN MANAGER CONFERENCE ROOM OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Jeff Dudley, Interim Police Chief Susan Johnson, Town Clerk Donna Collins, Human Resources Director The Mayor called the meeting to order at 8:30 a.m. The Town Clerk called the roll with Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Vice Mayor Hare made a motion that Council go into a Closed Meeting pursuant to § 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, for discussion and interviews of prospective candidates for Chief of Police. The motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council went into Closed Meeting at 8:35 a.m. At 7:26 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Hare, seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting was adjourned at 7:27 p.m. APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________ Susan N. Johnson, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, FEBRUARY 2, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Donna Collins, Human Resources Director Jeff Dudley, Interim Police Chief Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director Chris Linkous, Deputy Fire Chief Mark Vaught, Lieutenant-Police Glenn Austin, Lieutenant-Police Valerie Cummings, Sergeant-Police The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. After a Moment of Silence, Vice Mayor Hare led the Pledge of Allegiance to the U.S. Flag. Roll call Under upcoming community events, Council Member McCarty announced that tickets are still available for the event on February 13th Woodland Place with Tru Sol. paint nights at Teaberry’s on February 18th and 25th River Trail Ribbon Cutting & Centen February 5th 114.9. The next item on the agenda was the announcement of promotions. Chief Dudley made comments and 2 Award-Corporal Michael Caldwell; D.U.I. Award- Sergeant Greg Quesinberry; Leadership Award- Sergeant Fabricio Drumond and Officer of the Year- Corporal Michael present at the meeting, but were given their awards prior to the meeting. Michael Caldwell and James Spence to Corporals. Chief Dudley introduced Matthew Stafford, a new Officer in the Police Department. Barry Thompson introduced Anne Whitehurst, the Department. Under citizens’ comments and petitions, Chris McCarty Niagara Road. Last year after inspected by Roanoke County, he Brabham hired Summit Contracting to issues and covered the cost of $19,000 than a year later, there are additional problems that need to be corrected at an estimated cost of $5,310 plus there will be future maintenance costs estimated to be $1,800 twice a year. He requested of the pond. has an eroded area which needs to be the Town. responded that because there is so much water that feeds into the pond, it eroded again. Mr. Combs of originally built. He went above and beyond what was required and put down the beginning of it to where it opens into a flat area. that the matter will be evaluated by 3 The next item on the agenda was to consider public comments of a lease to Southern those certain three (3) lots lying on the south side of 11th Street identified as 60.14-2-24, 60.14-2-25 and 60.14-2-26 and those five (5) lots lying on Railroad Avenue identified as 60.14-2-1, 60.14-2-2, 60.14-2- 3, 60.14-2-4 and 60.14-2- in the Town of Vinton, Virginia, said lease to be for a one- one-year renewal terms. The Mayor opened the Public Hearing at 7:50 p.m. Mr. Peters briefly commented that agreement for a one-year period with four additional one- Vinton Needy Family Program. With the growth that they hav stores and have 40 employees another 15 truckers. they have had an agreement with Alvaro’s Market for 15 parking spaces for a number of years. If would have to ask those employees to move. lease from the town to provide more parking places, which will reduce the number of employees that will grass that the town has been cutting for years. Due the property, it cannot be paved and everything has to be moveable in the event of a flood event. They improvements. Peters responded that he had worked with the Town Public Hearing opened 4 of the required notifications regarding the Public Hearing. Hearing no further closed the Public Hearing at 8:00 p.m. Vice Mayor Hare Resolution as presented; the m Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Public Hearing closed granting a lease to Southern States three (3) lots lying on the south side of 11th Street identified as 60.14-2- 24, 60.14-2-25 and 60.14-2-26 and those five (5) lots lying on Railroad Avenue identified as 60.14-2-1, 60.14-2-2, 60.14-2-3, 60.14-2-4 and 60.14-2-5, all of which are located in lease to be for a one- with no more than four additional one-year renewal terms The next item on the agenda was to consider records to a permanent file. Anne Whitehurst commented that the amount t $16,723.92 which represents 2.53% of the total amount billed of $ $10,230.70 of vehicle license f Debt Set- up as of last year due to the fact that 2 first year after they did away with the decal. Vice Mayor Hare made a motion to Resolution as presented; by Council Member McCarty following roll call Vote 5-0; Yeas (5) – Adams, Hare, Grose; Nays (0) - None. Adopted Resolution No. 2128 allowing the Town Treasurer/ License Fees over five years old from the act permanent file The next item on the agenda was to consider Water and Sewer delinquent bills over five years old 5 Whitehurst commented that as of December 31, 2015, these accounts are over five years old and have been deemed uncollectible. The amount to be written off is $9,820.41 which is 0.59% of the total billed for this year of $1,674,765.49. as we move forward. Council Member Scheid made a motion to adopt the Resolution as presented; by Council Member McCarty following roll call Vote 5-0; Yeas (5) – Adams, Hare, Grose; Nays (0) - None. Adopted Resolution 2129 allowing the Town Treasurer/Finance Director to years old from the active records to a permanent file The next item on the agenda was to consider received from the Department of Criminal Justice for the purchase of two (2) Radar Speed Limit signs. and have radar units built in them. They would be att would their speed. It is a speed reduction device that can would also record the speeds so they can download the information and track the times that there was a speed problem on particular roads which would also help schedule enforcement in those areas. This department has that is in need of some repair and is getting expensive to maintain. Vice Mayor Hare asked about the possibility of theft. Chief Dudley responded that special tools to remove them. Vice Mayor Hare next asked if the $412 could come research to see if this is permissible expense for the and advis eligible for AFT, it could be handled administratively. 6 Council Member Adams made a motion to adopt the Resolution as presented; by Vice Mayor Hare and carried by the following roll call vote, with all members voting: Vote 5- (5) – Adams, McCarty, Scheid, Ha (0) - None. from the The next item on the agenda was an update on the recent snow event. Deputy Chief Linkous, who also serves as the Emergency Services communications with VDEM Jonas. Two major concerns were the snow fall and the high winds toward the end of the storm. Wayne Guffey assist contingency was to use the portable generator from have involved getting an electrician to Also, a decision was made to close the Town offices on Friday because of the magnitude of the storm. Deputy Works crews roads during the event, but they were covered back blew the snow off the trees and power lines and there were no power outages reported on our end of accumulations for the Town were around 14 inches. local emergency, o officially open their EOC’s. According to VDEM the Roanoke Valley would not qualify for reimbursement from for the event. and m as the number of EMS calls during the event. 7 Deputy Chief Linkous next commented that a post- storm meeting w vehicles, an employee to man the phones to handle citizen concerns, hook-up for the portable generator Public Safety who are working during the storm. Council Member Scheid asked who is responsible Hiner responded that the adjacent property owner is responsible which is this Town Code requirement. our citizens. regarding the hook- the War Memorial. Dep importance of having the Plan. that the Town has a could be done to our volunteers from different churches. Mr. Woodson commented that when Public Work around mailboxes. commented that the Finance Committee met prior to for some accruals. This includes the over $500,000 of gain- than built into the budget. The meals tax about $40,000 and sales tax is up by about another 8 The cash balance is up from November in the amount of $600,000. revenue standpoint continues to be strong, definitely management changes. Vice Mayor Hare made a motion to a Financial Report for December 2015; the motion was seconded by Council Member Adams and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. December 2015 The Mayor expressed appreciation to all event. Comments from Council Members: Council Member Adams management report Emergency Operations Plan to his copy of the list. Council Member for the Special Council meeting January 30th. Council Member Scheid commented at the meeting. meetings. The next item on the agenda was a request to go into Closed Session. The Mayor commented that the first request was pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for discussion of asked that a second request be added pursuant to § 9 amended, for discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Council Member Scheid the McCarty with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council went into Closed Meeting at 9:03 p.m. At 10:54 the Certification that the Closed Meeting was held in approved on motion by seconded by Vice Mayor Hare Vote 5-0; Yeas (5) – Adams, Hare, Grose; Nays (0) – None. Certification of Closed Meeting Following the Closed Session, Mr. Thompson gave Council an update in open session on the brewery that is interested in locating in the Town. Council Member Adams made a motion to adjourn the Vice Mayor Hare with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk MINUTES OF A SPECIAL MEETING OF VINTON TOWN COUNCIL HELD AT 6:30 P.M. ON WEDNESDAY, FEBRUARY 17, 2016 IN THE TOWN MANAGER CONFERENCE ROOM OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Jeff Dudley, Interim Police Chief Donna Collins, Human Resources Director The Mayor called the meeting to order at 6:30 p.m. Mr. Thompson called the roll with Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Vice Mayor Hare made a motion that Council go into a Closed Meeting pursuant to § 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, for discussion and interviews of prospective candidates for Chief of Police. The motion was seconded by Council Member Adams and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council went into Closed Meeting at 6:35 p.m. At 9:01 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Hare, seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting was adjourned at 9:02 p.m. APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________ Susan N. Johnson, Town Clerk 1 MINUTES OF A SPECIAL MEETING OF VINTON TOWN COUNCIL HELD AT 6:30 P.M. ON THURSDAY, FEBRUARY 25, 2016 IN THE COUNCIL CHAMBERS LOCATED OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Janet Scheid MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT: Barry W. Thompson, Interim Town Manager Susan N. Johnson, Town Clerk Pete Peters, Assistant Town Manager/Director of Economic Development Jeff Dudley, Interim Police Chief The Mayor called the meeting to order at 6:30 p.m. The Town Clerk called the roll with Council Member Adams, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Council Member McCarty was absent. After a moment of silence, the Mayor commented that the last candidate had declined to accept the position. There are several options to continue the process—to review the list of candidates that was sent out this week, to start over and hire a headhunter, to start over and do our process again or to talk with the applicants that we already have. Vice Mayor Hare commented that the candidates in the pool are all very qualified and he supports looking into the current pool that we have. Council gave their consensus to consider the pool of candidates that we currently have. The Town Clerk commented that she has received a request from the family of a former employee to have the Town seal etched into a headstone at Mountain View Cemetery. There is no language in the Town Code and we do not have a policy on the use of the Town Seal. She did contact the Town Attorney and she has responded that she has not found any law or ordinance that prohibits the Town Council from granting permission to use the Town seal. She recommended that the matter be brought to Town Council for their decision and consider adopting a policy or ordinance establishing the use of the Town seal. After further discussion, Council asked the Town Clerk to poll some other localities to see if they have a policy and report back to Council. Council Member Adams made a motion that Council go into a Closed Meeting pursuant to § 2.2- 3711 A (1) of the 1950 Code of Virginia, as amended, for discussion and interviews of prospective candidates for Chief of Police. The motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Adams, Scheid, Hare, Grose; Nays (0) – None; Absent (1) – McCarty. Council went into Closed Meeting at 6:50 p.m. At 9:30 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Hare, seconded by Council Member Adams and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Adams, Scheid, Hare, Grose; Nays (0) – None; Absent (1) – McCarty. Following the Closed Session, Council directed Mr. Thompson to research the language “if no damages are assessed by Town of Vinton” on the Dogwood Festival Vendor Application. There was also discussion regarding the snow removal process during the Winter Storm event in January and the paving and curbing to be repaired on Blandford where a sewer repair was recently 2 completed. Council Member Adams advised Council that the Medic 23 unit is no longer in service. Council Member Adams made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Adams, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. The meeting was adjourned at 9:52 p.m. APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________ Susan N. Johnson, Town Clerk Meeting Date March 1, 2016 Department Police Issue Co-Officers of the Month for January 2016 Summary Lieutenant Austin, Corporal Spence and Officer Keith were selected as Officers of the month for January and will be recognized at the meeting Attachments Memo from Chief Dudley Recommendations Read Memo Town Council Agenda Summary Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency Jeff Dudley CHIEF OF POLICE Meeting Date March 1, 2016 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew Calendar Year 2015 Summary Assistant Chief Wayne Guffey will be present to give this report to Council. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date March 1, 2016 Department Administration Issue Request for funding presentations continued: a. William Byrd High School PTSA After-Prom b. Vinton Volunteer Fire Department c. Vinton Volunteer First Aid Crew Summary Representatives from the William Byrd High School PTSA and the two Volunteer Departments will be present to give a 10 minute presentation. Attachments FY2017 Request for Funding Applications Recommendations No action required Town Council Agenda Summary Meeting Date March 1, 2016 Department Planning and Zoning Issue Consider adoption of a Resolution authorizing the Interim Town Manager and the Town Clerk to execute the necessary documents, including a deed, to accept the donation of property from Precision Fabrics Group (PFG), Inc. for Glade Creek Greenway Construction. Summary During the earlier work session, the Vinton Town Council was briefed by staff on the PFG’s dedication of the portion of the company’s property needed for the construction of Glade Creek Greenway. Attachment Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 1, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, during an update given at a community meeting on the Glade Creek Greenway Project on January 16, 2014, it was suggested that the greenway be extended under the City of Roanoke’s Dale Avenue Bridge onto property owned by Precision Fabric Group (PFG), Inc.; and WHEREAS, there is no sidewalk on the north side of the bridge on Dale Avenue, the proposed extension will provide a safer connection to the City of Roanoke’s Tinker Creek Greenway; and WHEREAS, on July 23, 2014, representatives from the Town contacted and met with Mr. Michael Maust, PFG’s Plant Manager, regarding the proposed extension of the greenway, and Mr. Maust indicated that PFG did not foresee any problems with the greenway being located on PFG’s property; and WHEREAS, on October 21, 2014, Town Council authorized staff to apply for grant funding from the Virginia Department of Transportation Revenue Sharing Program for the extension of the Glade Creek Greenway and was awarded said grant on December 3, 2015; and WHEREAS, on November 4, 2015, Staff had a meeting with Mr. Maust at which time he informed them that PFG would like to dedicate the portion of the company’s property needed for the greenway trail, and which said property is shown as the 0.452 acre rectangular portion of Tax Map # 060.19-01-01.00-000 on the partial plat survey for PFG and Town of Vinton; and WHEREAS, the necessary surveying and resubdivision plat have been completed by Mattern & Craig on January 26, 2016; and WHEREAS, an appraisal on the portion of the property to be dedicated was completed by Russell & Associates on February 1, 2016; and WHEREAS, Town Council finds it to be in the best interest of the Town of Vinton to accept the donation of said Property from PFG. NOW THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, as follows: 1. The Interim Town Manager and the Town Clerk are hereby authorized, for and on behalf of the Town, to execute and attest, respectively, the necessary documents, including a deed, accepting the donation of the Property described herein. 2 2. All documents necessary to accomplish this acceptance shall be in a form approved by the Town Attorney. 3. This resolution shall be effective from and after the date of its adoption. This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Susan N. Johnson, Town Clerk 1 Meeting Date March 1, 2016 Department Finance/Treasurer Issue Update on real estate tax assessment for Calendar Year 2016 and request to advertise a public hearing for March 15, 2016 to set the real estate tax, personal property tax and machinery and tools tax rates. Summary Section 58.1-3321 of the 1950 Code of Virginia, as amended, requires that certain notices be published and a public hearing be held when the annual real estate assessment results in an increase of 1% or more of the total real estate tax levy. The Town of Vinton’s real estate tax levy has increased by approximately .62% for the calendar year 2016. A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2016 $ 461,668,500 Year 2015 - 458,804,800 Total Increase $ 2,863,700 Year 2016 $ 461,668,500 Less New Construction - 1,223,500 Net Assessed Value 460,445,000 Year 2015 - 458,804,800 Net Increase $ 1,640,200 Tax Levy: Year 2016 $ 323,167 Year 2015 321,163 Increase $ 2,004 Assessment Increase - .62 or .62% Even though the Town’s Assessment increased by .62% an advertisement will be placed in the Vinton Messenger for a public hearing at the March 15, 2016 Council Meeting in order to set the tax rates. Town Council Agenda Summary 2 Attachments None Recommendations Authorize the advertisement for Public Hearing on March 15, 2016 1 Meeting Date March 1, 2016 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Summary None Attachments Certification of Closed Meeting Recommendations Reconvene and adopt Certification of Closed Meeting Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 1, 2016 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by ___________________, and seconded by _______________ with all in favor. ___________________________________ Clerk of Council