HomeMy WebLinkAbout3/5/2019 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, March 5, 2019
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of minutes:
a. Regular Council meeting of February 5, 2019
b. Regular Council meeting of February 19, 2019
2. Consider adoption of a Resolution appropriating funds in the amount of $12,567
for debt payment of Knuckle boom Truck.
3. Consider adoption of a Resolution appropriating funds in the amount of
$1,479.60 received for scrap metal and used oil for recycling to the Public Works
budget.
4. Consider adoption of a Resolution appropriating funds in the amount of
$35,912.56 for the receipt of an insurance claim relating to mold damage at the
Vinton War Memorial.
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Introduction of new Police Officer – Chief Tom Foster
Keith N. Liles, Vice Mayor
Sabrina McCarty, Council Member
Janet Scheid, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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2. Annual update from the Roanoke Regional Partnership – Beth Doughty
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
J. TOWN MANAGER
1. BRIEFINGS
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution approving the 2019-2020 operating
budget for the Roanoke Valley Regional Cable Television Committee –
Elaine Bays-Murphy
b. Consider adoption of an Ordinance to repeal Article I, In General, and
Article II, Recycling, of Chapter 78, Solid Waste, in its entirety by adopting
and enacting Article 1, In General, Article II, Recycling and Article III,
Penalties of Chapter 78, Solid Waste, of the Town Code – Town
Manager
3. COMMENTS/UPDATES
K. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee – Anne Cantrell
L. MAYOR
M. COUNCIL
N. ADJOURNMENT
NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
March 4, 2019 – 2:00 p.m. – Finance Committee meeting – TOV Conference Room
March 13, 2019 – 8:30 a.m. – 4:30 p.m. – Budget Work Session – Council Chambers
March 19, 2019 – 7:00 p.m. – Council Meeting – Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
efforts will be made to provide assistance or special arrangements to qualified individuals with
disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at
least 48 hours prior to the meeting date so that proper arrangements may be made.
Meeting Date
March 5, 2019
Department
Town Clerk
Issue
Consider approval of minutes:
a. Regular Council meeting of February 5, 2019
b. Regular Council meeting of February 19, 2019
Summary
None
Attachments
February 5, 2019 minutes
February 19, 2019 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, FEBRUARY 5, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Treasurer/Finance Director
Joey Hiner, Public Works Director
Thomas Foster, Police Chief
Nathan McClung, Principal Planner
at 7:00 p.m. The Town Clerk called the roll with
Council Member McCarty,
Scheid, Council Member Stovall
Liles and Mayor Grose present.
Roll call
After a Moment of Silence, Matthew King with
the Boy Scouts led the
the U.S. Flag.
Under upcoming community events, Council
February 8 – 7:00 p.m. – Virginia Tech v. West
Virginia and February 9 – 7:00 p.m. – Virginia
Tech v. Stevenson University –
February 22-March 12 – 7:00 p.m. and 2:00 p.m.
– Husband in Clover –
March 7 – 12 Noon –
Business Center and March 26 – Senior Expo -
Vinton War Memorial.
Lucas Dowell that was killed in the line of duty
yesterday in Cumberland County. He then read
a quote from Albert Schweitzer, “The purpose of
human life is to serve and to show compassion
and the will to help others”. This was the 66th
duty and he became the 14th
officer to be killed in 2019.
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Under requests to postpone, add to or
change the order of agenda items, t
Requiring Action be tabled
After further review, it was determined this needs
to go through
process. Council Member Stovall
motion to table the item to a future meeting; the
motion was seconded by Council Member Scheid
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Resolution authorizing the Town Manager
Professional Services between the Town
of Vinton and VML VACO Finance tabled
to a future meeting.
Council Member Scheid made a motion to
approve the Consent Agenda as presented
motion was seconded by Counc
McCarty
all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid,
– None.
Approved minutes of
meeting of January 15, 2019
The next item on the agenda was a quarterly
report from the Vinton Volunteer Fire Department.
Chief Oakes reviewed his quarterly
was a part of the agenda package and is on file in
the Town Clerk’s Office as a part of the permanent
record. Chief Oakes commented that he has
one member graduating from the Roanoke County
County. Also, there are two other applications in
process.
automatically respond to
accidents.
called; however, if there are fluid leaks or injuries,
they would get called.
Under citizens’ comments and petitions, Alvin
Atkinson of Tinker Avenue, Vinton, commented
that the property at 525 Tinker Avenue was being
renovated and the renovations are
late at night and they are drag
down the road, which is creating a lot of noise.
This has been going on for about two weeks and
racing. Stephanie Roberts of Tinker Avenue also
commented that the drag racing has been going
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The next item on the agenda was a briefing
on the 2019 Roanoke County Real Estate
Reassessment. Sandy Walton,
with Roanoke County reviewed
presentation
package and is on file in the Town Clerk’s Office
as a part of the permanent record.
Council Member Scheid commented on the
Roanoke County real estate assessment change
between 2018 and 2019 being
Town being 2.46. She asked how that compared
Council. Council Member Scheid next asked if
the percentage change by classi
multi-family residential included
Byrd
renovated. Ms. Walton r
would also email that information to Council.
The next item on the agenda was a briefing on
the 2017-
and secured by the Town.
commented that Nathan McClung has prepared a
listing of all of the grants that the Town has been
Dropbox and updated from time to time. Mr.
McClung commented that several departments
provided the information for the listing. He then
reviewed the listing
agenda package and is on file in the Town Clerk’s
Office as a part of the permanent record.
The Mayor made comments on the importance of
grants for the Town and how they have improved
community, the safety of our citizens and staff and
have spurred private investments.
Manager expressed apprecia
departments
expressed appreciation to Council for their support
when they are asked to approve grant requests.
The next item on the agenda was to consider
Treasurer/Finance Director to remove outstanding
License Fees over five years old from the active
records to a permanent file.
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years, they have been able to collect 98.61% of
the personal property taxes
ve
collection rate was 98% in personal
93% in vehicle license fees. This is according to
State Code Section 58.1-
period. Vice Mayor Liles made a motion to adopt
the Resolution as presented;
seconded by Council Member McCarty and
voting: Vote 5-0; Yeas (5) –
Stovall, Liles, Grose; Nays (0) – None.
Adopted Resolution No. 2282 allowing the
Fees over five years old from the active
records to a permanent file
The next item on the agenda was to consider
Treasurer/Finance Director to remove outstanding
water and sewer delinquent bills over five years old
from the active records to a permanent file. Anne
Cantrell commented that they are
$11,553.50, but they billed $2,916,411. The write-
off is 0.39%, which is
These bills are written off the books, but they can
up to collect them. Council Member Scheid made
a motion to
the motion was seconded by Vice Mayor Liles
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Adopted Resolution No. 2283 allowing the
delinquent bills over five years old from the
active records to a permanent file
Under reports from Council Committees, Joey
Hiner commented th
Committee met on January 24, 2019. The main
topic was the refuse ordinance update
Committee reviewed the comments from Council
at their January 15, 2019
homes. Staff met
Southampton
their refuse collection. One of the options was
the possibility of dumpsters
expressed were the locations, tidiness, security
and the residents being able to take their trash to
the dumpster site. Another option discussed was
third-party curbside collection. The H
members asked if they could bring their cans out
to the right-of-way because two of the streets are
internal. However, this would mean
would have 36 cans lined up on one side and 36
on the other side.
With regard to Dillon Woods
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location for a dumpster. Other options discussed
were a different size can for the residents
that would be accessible for our crews or third
party curbside collection.
The Committee reviewed drafts of letters that
were sent out on Thursday to 33 properties that
would be affected by the limiting
response to those letters. The letters included
the date of the Public Hearing and several
citizens have indicated that they would like to
attend the Public Hearing.
owners the same letter.
At the last meeting, Council directed staff to order
the carts from Toter, which has been don
later this week there will be a conference call to
schedule the set up and delivery. A total of 3,400
being the 96-gallon, but
of the 64-gallon as well as the 48-gallon carts for
option for the Dillon Woods Townhomes.
The Mayor
properties have more than four units and Mr.
Hiner responded there are 17-18.
With regard to Southampton,
Stovall asked who would pay
Mr. Hiner responded the Town would take care of
preparing the site, the screening and the monthly
charges would be billed to the Town.
properties that do not have a good location for a
collection. There are some facilities in Roanoke
City that use private contractors and staff is in the
process of getting information
those property owners. Council Member Stovall
asked if that information would be available by
February 19th,
The Town Manager responded
addressing questions now and that
Hiner will be meeting with one of the apartment
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Council Member Scheid asked if we would have
a resolution for Southampton by February 19th
The Town Manager responded there has been
one meeting with the property manager, one with
the HOA and there will be
the HOA. We told them that we
picking
solution is
Town including them in the process. Vice Mayor
taxpayers and going the extra mile.
Council Member Scheid asked
thinking the smaller 48-
them and they will pull them out to the right-of-
way. Mr. Hiner commented
final decision, but the last correspondence was a
request for a can smaller than the 48-gallon
and the ability of the elderly residents to get a 64-
gallon cart out to the curb
putting their garbage outside their garage and we
are going on their private property to pick it up.
Mr. Hiner commented that
considered is a corral with three full-sized cans
that the residents could share and would be
accessible to the right-of-way.
asked if the 32-gallon would work with the tippers
and Mr. Hiner responded
same company, but he has not checked to see if
they are compatible.
The Mayor expressed appreciation to Public
for
situations. This is going to be quite a change for
the Town and it is important
and accommodate our citizens
his questions have been answered and that staff
has done a good job.
The Town Manager commented that
Ordinance is passed by Council on February
19th, notices will be sent to
locations in the downtown area as well as to the
areas outside the downtown explai
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getting the message out. Arrangements have
been made with our mailing company to prepare
and send out the mailing for us.
Under appointments to Boards/Commissions/
re-appoint
Commission for a new four-year term beginning
March 1, 2019 and ending February 28, 2023; the
motion was seconded by Council Member Stovall
and carried by the following vote, with all members
voting: Vote 5-0; Yeas (5) – McCarty, Scheid,
Stovall, Liles, Grose; Nays (0) – None.
Re-appointed Dave Jones to the Planning
Commission for a new four-
beginning March 1, 2019 and ending
February 28, 2023
The Mayor commented on two recent ribbon
cuttings, one at Master Sergeant BBQ and for a
bakery at Izzy’s Place.
Comments from Council: Council Member
Scheid asked the status of the dumpsters at Lake
Drive Plaza. The Town Manager commented that
staff met with Brenda Thompson of Brixmor tod
previous meetings scheduled with Ms. Thompson,
but both were cancelled due to weather. They
discussed with her the concerns that the doors to
Two of the doors were broken and non-
operational, having been struck by the contractors
that empty the dumpsters.
solutions were discussed such as providing a side
entrance for
dumpsters. The main doors would remain closed
and only be opened by the contractor emptying the
dumpsters. Some reconfiguration
be done and they discussed possibly removing
one of the dumpsters to make room and emptying
more often or making the station larger. Ms.
Thompson has reached out to contractors
immediate repairs done on the gates and fencing.
Chief Foster next commented that they discussed
the problem of
have blown up on the embankment
Thompson indicated she had already contacted a
private landscape company to come out and clean
that area again and she is
getting on the bank. She also
possibility of putting in surveillance cameras on the
dumpster station to make the businesses that use
those facilities more accountable.
discussed were the installation of bollards near the
dumpster station so the trucks w
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those dumpsters pushed back into those facilities
far enough so the gates can be closed. Some
marking on the concrete pad
r
options. Prior to this meeting, Dustin Bray visited
the Kroger dumpster facilities
Cave Spring which provi
that we discussed with Ms. Thompson.
Council Member Scheid requested that the
VML/VACo engagement letter that was pulled from
the agenda be discussed at the next Finance
Committee meeting.
The Mayor commented that Brixmor seems to be
Chief Foster
commented that Ms. Thompson has been very
accommodating in trying to work with the Town in
making that shopping center more attractive. She
has also indicated that she w
Valley Metro to get a bus shelter there.
Council Member Scheid made a motion to
adjourn the meeting; the motion was seconded by
Vice Mayor Liles and carried by the following vote,
with all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid, Stovall, Liles, Grose; Nays (0) –
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, FEBRUARY 19, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Janet Scheid
Michael W. Stovall
MEMBERS ABSENT: Sabrina McCarty
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Susan Waddell, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Treasurer/Finance Director
Joey Hiner, Public Works Director
Thomas Foster, Police Chief
Donna Collins, Human Resources Director
Chasity Barbour, Community Programs and Facilities Director
William Herndon, Assistant Public Works Director
Brandon Gann, Financial Services Analyst
at 7:00 p.m. The Town Clerk called the roll with
Council Member Scheid, Council Member
Stovall, Vice Mayor Liles and
present. Council Member McCarty was absent
Roll call
After a Moment of Silence, Tyler Braxton led
the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events, Vice
Mayor Liles announced the following: February
22-March 12 – 7:00 p.m. and 2:00 p.m. –
Husband in Clover –
February 23 – all day –
Derby –
23 – 11:30 a.m. –
Insurance Planning –
March 4 – 6:30 p.m. - Downtown Housing Rehab
Grant Community Meeting –
March 11 - 11:30 a.m. - ribbon cutting for Ellis
Senior Care - 316 East Washington Avenue;
March 14 – 11:30 a.m. – ribbon cu
Mountain View Orthodontics –
Street; March 21 – 12-1:00 p.m. – Roanoke
Valley Young Professionals Lunch N Learn –
Roland E. Cook and r Lunch N Lunch with Keith
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Center and March 26 – Senior Expo - Vinton War
Memorial.
quote from Booker T. Washington, “Nothing ever
comes to one that is worth having,
result of hard work”.
The next item on the agenda was an update on
the Roanoke Valley-
Transportation Planning Organization. Wayne
the Town Clerk’s Office as a part of the permanent
record.
Council Member Scheid asked if the percentage of
federal funding has gone down over the years for
responded that it stays about the same and if they
cannot use the funds that particular year, they are
allowed to roll them over into the next year. Some
carry over that has to be approved by VDOT and
some by
With the Smart Scale, they had $1.7 billion the first
round and this last round was $780 million.
Council Member Sche
audience to understand the scope of the amount of
funds that pass through the Regional Commission
The TPO is responsible for deciding on, prioritizing
responsibility.
approximately $45-50 million has been received by
the Commission.
Council Member Scheid asked if the
territory that the Commission covers
considered to be urbanized was expected to
the new housing and development that is going on
north around Daleville and toward Fincastle. He
was not sure about Elliston because
pretty big gap in Montgomery County going up the
Blacksburg.
The Mayor commented
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unsung heroes because they play a big part in the
standard of living for our region.
recognition of Anne Cantrell, the 2018 Employee
of the Year.
Director, first named the prior two recipients and
the other nominees for 2018.
Cantrell. After comments from Ms. Cantrell, she
Under citizens’ comments and petitions,
Norman Mall
He also commented on a big hump in the road on
3rd
Committee.
The next item on the agenda was the
proposed Ordinance to repeal Article I, In
General, and Article II, Recycling, of Chapter 78,
Recycling and Article III, Penalties of Chapter 78,
Solid Waste, of the Town Code.
opened the Public Hearing at 7:39 p.m.
The Town Manager first asked the Town Attorney
Ordinance. The Town Attorney commented that
Section 78-5
practical to have the town-issue
service there. Those sections were also deemed
applicable and added to subsection (b) of 78-5
entire town. Sections 78-
now added as 78-5 (b) (3) and (4).
The Town Manager next commented that the
purpose of the Public Hearing
comments on the pro
relating to our solid waste to be effective April 1,
recycling and bulk services at this time. Key
points in the proposed ordinance are that a 96-
gallon refuse cart will be issued by the town and
Public Hearing Opened
4
March 4, 2019 to each residence and business
that is currently receiving town refuse collection
service; a
complexes and other buildings having multiple
units with five (5) or more units or any customer
service location requesting more than
town-
have private refuse collection service. The Town
may also require private refuse collection service
if the Town determines that town-
maneuverability or other
entering onto private property. The Dillon Woods
the request of Council.
r
additional cart at a rental rate of $5.00 per month
and b
(2) additional carts at a rental rate of $5.00 each
per month. After a 30-
who desire a smaller cart may request to replace
96-gallon refuse cart with a 64-gallon refuse cart
on a first come, first serve basis. Customers
place their empty cart(s) upside down at the curb
on their regular collection day beginning Monday,
April 8th through Friday, April 19th.
All refuse must be bagged and place
town-iss
refuse placed outside the
collected. For the downtown area, r
7:00 p.m. of the
other areas outsi
7:00 a.m. the
C
regulations in the new Solid Waste Ordinance
and failure to comply will result in
established by Town Council and made a part of
the Ordinance.
and address, limit their
minutes and that all
should be directed
5
Quince Perdue, owner of apartments at 201-209
five single-family units and requested that he be
allowed to have two carts, which he would bring
to the street for pickup and put back in place. He
estimated it would cost him over $4,000 to put in
a dumpster. Council Member Scheid commented
using a dumpster.
Council Member Stovall commented that he
would recommend the public comments
Council and staff have an opportunity to address
all of the concerns.
we do need to establish a standard, but we
recognize that we have facilities in Town that are
going to have to be considered individually.
storage for the containers and because of her
Dillon Woods and Southampton Townhomes that
we will need to make special adjustments for, but
they have not been finalized yet. Council
Member Stovall asked if she took her trash out to
Council Member Sch
responded she just puts out the bag.
Ms. B
discuss the water issue.
Virginia Avenue with eight retail units,
commented that the trash is currently being
asked if it would still be
The Mayor commented that
fall under the provisions of having more than five
units and the cost could be passed onto his
tenants. Mr.
does not have room for a dumpster and Council
Member Scheid commented
having a private hauler to pick up the trash and
6
that he could contact. The cost of doing business
such as utilities, electric and gas
and the
gone up. Mr. Hawley asked why the taxes could
not be raised acr
charging the businesses and those tha
multi-family dwellings.
Anthony Amos of 1407 Wyndham Drive
members have met with Mr. Hiner regarding
Southampton. Sixty percent
are
they are willing to work with the Town. Council
Member Stovall asked what their top option other
responded they would like t
doing now.
Dana Adams of 525 Dillon Drive and President of
the Dillon Woods Townhomes HOA commented
that she had
proposed several options. The
have a problem storing a 96 or 64-gallon can, but
the Board reiterated to Mr. Hiner that the 48-
eight are over the age of 70 and she was
concerned about safety. One
cans to Hardy Road or to Dillon Drive. The cans
there is a hill on the Dillon Drive side. Another
option discussed was building a corral
end and the mailboxes are on the fence.
meeting last week with Mr. Hiner, it seemed that
the consensus was to
continue to come onto the property at the Town’s
expense.
decision has been made, but the Town would
continue to pick up their trash as we do now until
then.
Lynn Knight of 124 Southampton commented
there are a lot of elderly and disabled residents
that cannot go to a dumpster to take their trash
There are two
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the trash be picked up from those two streets.
The private hauler that picks up the dumpster at
Northampton does not pick up any items that are
not in the dumpster. The Mayor commented that
even though
the Town should be notified of a
there for an extended period of time
violation of the Town ordinance.
problem, loss of property value
The Southampton homeowners should
to pay for refuse collection because they pay
taxes just like everyone else in Vinton.
Tim Leonard
property at
tenants, most of whom are single, over 60 and
with fixed incomes. He also owns 401-421 South
Preston, with six tenants and 507 3rd Street with
five tenants. He
per tenant, which would be
to him compared to
Vinyard, it would
room to put a dumpster.
Preston Road and the issue of traveling on
private property, he can
their cans down to the street.
tenants if he has to pass along this cost to them.
He suggested the number
should be increased to 10 or 12 units because
the large dumpsters are for 12-15 per month.
commented that he would like the trash pickup to
sending out notices to each resident in
homeowners.
comments this evening and Council understands
the concerns. This is a big change for the Town
and the refuse ordinance has not been changed
in 25 years with the actual method
than that. There are a lot of good things going
8
However, it is not just about economic
development, but about improving the entire
Town. Staff has been
neighborhood improvement grants, looking at our
improve safety at our intersections. This change
in our refuse collection has several facets to it. It
will b
members, although it is not a one-
It will improve the safety of our refuse crew and
the overall appearance of Town.
The Mayor next commented that with
staf
has been established in the Valley and our
neighbors.
the same way for quite some time and so many
be looked at individually and we will do the best
we can to provide good service.
Council Member Scheid commented that she is a
member of the Public Works Committee that has
been working on the proposed Ordinance for
about eight months. She expressed appreciation
for those that came out
this Ordinance. This change is long overdue and
hopefully it will provide some efficiency and
improve the way the Town looks and operates
again and address the concerns. With regard to
those who make comments, it was noted that five
of the nine speakers were from Southampton and
Dillon Woods. Staff and the Town Manager have
been working with both of these residential areas
and it is recognized that they are a little different
and we will try to work out the best solution that
will work for those residents and the Town.
Vice Mayor Liles expressed apprec
He has driven around Town and
concerns that have been expressed.
part of Roanoke County, but a
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thinks our citizens deserve a little more and
believes there is a happy medium that we can all
get to that is fair to every single citizen in our
Town and no one is penalized for refuse
collection
everyone, but we do not need to
taxpaying citizen.
Council Member Stovall commented that the first
going to give the citizens a chance to get use to
them
the Public Works Committee
address them. If there are other concerns, they
should be sent to the
expressed appreciation for those w
attendance.
the Public Hearing at 8:41 p.m.
Council Member Stovall moved to adopt the
Ordinance with the comments
going back to the Public Works Committee to be
reviewed, the cans will begin to be rolled out the
week of March 4th throughout the Town and part
of the Ordinance will take effect April 1, 2019; the
motion was seconded by
Scheid.
clear on the motion. The Mayor commented that
worked out before April 1st
takes effect.
and discussion regarding any changes that might
need to be made to the Ordinance and the Town
Attorney commented that the Ordinance could be
adopted as is and changed at a later date.
Coun
Thursday of this week and
Public Hearing. The Town Manager commented
that Council could table the Ordinance until the
March 5th
Public Hearing Closed
10
date of April 1st and wait to take action at the
March 5th
to be delivered and we do
arrive without the notices.
Member Stovall then made a motion to table the
by Vice Mayor Liles and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4)
– Scheid, Stovall, Liles, Grose; Nays (0) – None;
Absent (1) – McCarty.
The Town Manager commented that the cans will
roll out the week of March 4, 2019, but
not be issued to the Southampton or Dillon Wood
Townhomes because we are still working through
the logistics of what type of service we are going
to provide to those two areas.
Ordinance to repeal Article I, In General,
and enacting Article 1, In General, Article
II, Recycling and Article III,
Chapter 78
Council meeting
Under reports from Council Committees,
Brandon Gann reported that the Highway Safety
discussed several items at the meeting. One
item was a request concerning v
up to far at the business on the corner of South
sight visibility to the left on Virginia Avenue. A
requesting they purchase stop blocks
vehicles from pulling too far forward in the
parking spaces. An update was given
recent grant for the crosswalk at the intersection
of Washington and Pollard.
Some safety issues were discussed concerning
vehicles parking on the street in the 700 Block of
South Maple. A communication was
were having problems with parked vehicles in
that location. The response from the bus drivers
was no, so the Committee recommended no
further action at this time.
for placement of Opticoms at the
Vinyard/Hardy and Washington/Mountain View
and Mr. Hiner reported that
upgraded.
Another item discussed was a
citizen on Bowman Street who was having issues
11
down by trucks and a request to restrict trucks
from traveling on that street. A letter was sent to
the citize
and his cable TV provider to check the height of
his service lines. The business owner at the
corner of Virginia Avenue and 3rd street has
been
vehicles using their entrance as a cut-through to
avoid the light or the turn at the intersection
Communication was sent to the
recommending placement of concrete planters to
limit egress of commercial vehicles.
staff to reduce the speed limit from 35 mph to 25
mph
Mountain View Road. Reducing the speed would
fall along the lines of the
economic development
downtow
already at the
Committee recommended that Public Works staff
further review the
ending of the 25 mph speed zone.
The last item reviewed by the Committee
request for a
Ruddell Road near Herman L. Horn
Committee recommended placement of the sign
on the
Driveway Right”.
change would come back to Council. The Town
The next Committee report was from the
Finance Committee.
that the Committee met today prior to the Council
Meeting and first reviewed and approved the 3rd
Quarter Rescue Squad Reimbursement Request.
three budget appropriation
relat
the first payment was made in January and one for
12
revenue to their building maintenance account.
The next item discussed was the December 2019
financial statements. Year-to-
General Fund was $490,006 in expenditures over
revenue which is anticipated this time of year. The
$284,610 and the Stormwater Fund was $30,189
expenditures over revenue. This is expected this
taxes being in May and June.
With regard to cash, the General Fund was
$396,000 to the good, Grant Fund was negative by
Across the various investments in the General and
Utility Fund, we had $3.1 million with total cash
and investments at $4.7 million.
watched and a shortfall is anticipated at the end of
this fiscal year. Those categories are
forfeitures, charges for services and War Memorial
charges for services. Consumer uti
personal property and real estate tax
trending down at this time, but it is looking like we
will not meet our target of year-end projections.
million and year-to-date budget was $180,000 over
what was expected or 110%. In the Stormwater
Fund, we were at $204,000 for the year, which is
the transfer from the General and Utility Funds.
Those are legal and communications services or
the E911 Center. The
streets and bridges is overspent, but there $35,000
in paving was paid in July that we normally do not
capital outlay for a salt spreader
replaced and was not expected. We are trending
overspent in the War Memorial, and the Swimming
Swimming Pool is due to a water leak. Economic
needs to
were at 84% of our budget expectations.
13
need to be moved. One for the Gish Mill Study
Grant which is missing appropriated budget but the
grant has been received and spe
coming to Council in the future. In the Utility Fund,
million. In the Stormwater Fund, we spent 85% of
our budget expectations, which is $174,000 versus
the $204,000 budgeted transfer figure.
budget for next year which included projections for
this year. We did have a few categories that are
trending to the good, one being meals tax. We are
and th
budgeted and highway maintenance was trending
trends are overtaking the positive trends, but with
that as we continue throughout the year that these
projections are only going to get better and that we
will have enough expenditure budget remaining
agreement that Roanoke County also discussed in
their budget review with their Board.
The Commonwealth’s Attorney contract was tabled
to a future meeting. With regard to the rate study
proposals, we received three quotes, one from
$18,000 and one from
are going
VML/VACo and then it will be brought back to the
Finance Committee for a final recommendation to
Council. The Valley Metro item was also tabled to
a future meeting. The next Fin
meeting will be March 4, 2019 at 2:00 p.m.
With regard to the FY2020 budget, Council
Member Scheid and Mayor Grose have requested
that we hold a b
sometime in March.
Town Manager commented that we will send out a
Doodle Poll to Council.
14
Council Member Scheid made a motion to approve
the December 2018
presented; the motion was seconded by Council
Member Stovall and carried by the following vote,
with all members voting: Vote 4-0; Yeas (4) –
Scheid, Stovall, Liles, Grose; Nays (0) – None;
Absent (1) – McCarty.
Report
The Mayor commented on all of the regional
Committees that Council and staff participate in.
Comments from Council: Council Member
Stovall expressed thanks to Debbie Adams for the
article she did on him and his wife for Valentine’s
appreciation to staff for the hard work on the refuse
ordinance. We have made a lot of progress and
the fact that we
work session prior to the March 5, 2019 meeting.
Council Member Scheid commented tha
Valley Day is April 6th and she again wanted to put
together a team again of Council and Staff
Anyone wanting to participate should meet at 9:00
a.m. at Lake Drive Plaza.
Public Works Committee will mee
the work session. The Mayor commented that he
within an Ordinance. The Town Attorney
commented that if we are going to have exceptions
that we will have to spell out the criteria for the
exceptions.
session before the next
beneficial to work out some of the issues.
Vice Mayor Liles made a motion to adjourn the
meeting; the motion was seconded by Council
Member Scheid and carried by the following vote,
with all members voting: Vote 4-0; Yeas (4) –
Scheid, Stovall, Liles, Grose; Nays (0) – None;
Absent (1) – McCarty.
15
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
March 5, 2019
Department
Finance
Issue
Consider adoption of a Resolution appropriating funds in the amount of $12,567 for debt
payment of Knuckle boom Truck
Summary
The purchase of a new Knuckle boom Truck was approved in the Fiscal Year 2019 budget. The
exact amounts for the debt issuance were not determined at the time the budget was adopted. In July
2019, the debt issuance was completed and the Knuckle boom Truck was purchased. The first debt
payment was made in January 2019, and funds need to be moved from the budgeted line item of
200.4101.799 (capital outlay) to the debt accounts of 200.8800.933 (principal) and 200.8800.934
(interest).
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MARCH 5, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town of Vinton budgeted for a capital improvement expenditure in the Fiscal
Year 2019 budget for a Knuckle boom Truck; and
WHEREAS, the equipment was purchased with a debt issuance through VML Finance in July
2018; and
WHEREAS, the budget funds for the purchase need to be moved from the capital outlay account
into the debt payment accounts.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
FROM
EXPENDITURE:
200.4101.799 Capital Outlay $12,567
TO
EXPENDITURE:
200.8800.933 2018 VML Knuckle boom Prin. $10,132
200.8800.934 2018 VML Knuckle boom Int. $ 2,435
$12,567
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
March 5, 2019
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $1,479.60 received for
scrap metal and used oil for recycling to the Public Works budget.
Summary
Four checks totaling $1,366.50 and $60.00 in cash has been received from D. H. Griffin Wrecking
Co., Inc and two checks totaling $53.10 has been received from Spirit Services, Inc., and deposited
in Revenue Account 200.1901.001 Recoveries and Rebates. The checks and cash totaling
$1,479.60. is for scrap metal and used oil for recycling from the Public Works Department.
It is necessary to appropriate the $1,479.60 to Public Works Operating Budget Account Number
200.1221.350 Public Works Administration, Maintenance and Repairs Building.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MARCH 5, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL
BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through D. H.
Griffin Wrecking Co., Inc and used oil for recycling through Spirit Services, Inc.; and
WHEREAS, the revenue received from the scrap metal and used oil for recycling has been received into
the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $1,479.60;
and
WHEREAS, in order that the money can be used for building needs and repair work in the Public
Works Department, it is necessary for the Vinton Town Council to appropriate the funds
from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Public Works
Operating Budget Account Number 200.1221.350 Town Garage, Maintenance and
Repairs Building.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the
following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $1,479.60
200.25000 Estimated Revenue $1,479.60
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $1,479.60
TO
EXPENDITURE:
200.1221.350 Maintenance & Repair Building $1,479.60
This Resolution adopted on motion made by Council Member _____________________, seconded by
Council Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
March 5, 2019
Department
War Memorial
Issue
Consider adoption of a Resolution appropriating funds in the amount of $35,912.56 for the
receipt of an insurance claim relating to mold damage at the Vinton War Memorial
Summary
On September 5, 2018, the Vinton War Memorial sustained water damage and subsequent mold
due to a leak in library room ceiling and said damage was in the amount of $35,562.56. The
Town spent an additional $2,850.00 for testing to confirm mold. The proper insurance filing was
made with the VML Insurance Programs and checks in the amount of $35,912.56 (the total less
our deductible of $2,500.00) was received.
Council needs to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries
and Rebates to the War Memorial Operating Budget Account Number 200.7103.738 – Special
Project.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MARCH 5, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL
BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, on September 5, 2018, the Vinton War Memorial sustained water damage and
subsequent mold due to a leak in library room ceiling and said damage was in the amount
of $35,562.56; and
WHEREAS, the Town of Vinton performed testing to confirm mold present in the facility after the
extent of the damage was exposed, at a cost of $2,850.00; and
WHEREAS, the proper insurance filing was made with the VML Insurance Programs and checks in the
amount of $35,912.56 (the total less our deductible of $2,500.00) was received in the
Revenue Account 200.1901.001- Recoveries and Rebates; and
WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue
Account 200.1901.001 – Recoveries and Rebates to the War Memorial Operating Budget
Account Number 200.7103.738 – Special Projects.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the
following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $35,912.56
200.25000 Estimated Revenue $35,912.56
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $35,912.56
TO
EXPENDITURE:
200.7103.738 Special Projects $35,912.56
This Resolution adopted on motion made by Council Member ____________, seconded by Council
Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
________________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
March 5, 2019
Department
Police
Issue
Introduction of new Police Officer
Summary
Chief Foster will present Officer B. F. Alterio to Council and give a brief introduction.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
March 5, 2019
Department
Administration
Issue
Annual update from the Roanoke Regional Partnership
Summary
Beth Doughty, Executive Director, will be at the meeting to give the annual update on behalf of
the Roanoke Regional Partnership.
Attachments
PowerPoint presentation
Recommendations
No action required
Town Council
Agenda Summary
PROJECT NAME HERE WELCOME SUCCESS IN REVIEW
457 Information Requests
7 Percent
5 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
$308 Million
6 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
10 Announcements
7 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
$122,235,689
8 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
980 Riders
9 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
More Runners. More Impact.
10 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
39,000 Attendees
11 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
20,000 Beers Sold
12 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
$23,000
13 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
14 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
3 New Events
15 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
140+ New Connections
16 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
25 Platforms
17 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
•Attract top student talent
•Connect interns to a peer network
•Education on soft skills and leadership
•Engage students for retention
18 ROANOKE REGIONAL PARTNERSHIP
FOLLOW US: roanoke.org
WELCOME SUCCESS IN REVIEW
Meeting Date
March 5, 2019
Department
Administration
Issue
Consider adoption of a Resolution approving the 2019-2020 operating budget for the Roanoke
Valley Regional Cable Television Committee.
Summary
The annual operating budget of the Roanoke Valley Regional Cable Television must be
submitted for approval by each of the governing bodies after approval by the RVTV Committee.
Elaine Bays-Murphy will be present at the meeting to make comments and answer any questions.
Attachments
Letter
RVTV Operating Budget-FY2019-2020
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
To: Roanoke Regional Cable Television Committee
From: Elaine Bays-Murphy, Director of Cable Access
Date: February 6, 2019
Re: FY2019-2020 Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City
of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three
localities signed an agreement to form the Station, and RVTV-3 was created in 1993. RVTV programming is
cablecast on Cox Cable, Channel 3, Roanoke, and on Comcast, Channel 3, in west Salem. RVTV is located at
the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three local
governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox
Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers
located in each jurisdiction.
RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings
(Roanoke City Council & Roanoke County Board of Supervisors). RVTV also provides the meeting signal for
video streaming & Facebook LIVE. Roanoke Valley Television produced the following in 2018:
• 86 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (10) Spotlight On City Schools, (12) Accent
Excellence, (12) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke
(12) Libraries Happenings
• 58 Regular Government Meetings (Signal Streamed through County Website & City FB LIVE)
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City
Council Briefings
• 77 Video Productions
(List of Video Productions on Attachment Pages 4 & 5)
RVTV-3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV-3
Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town
of Vinton & their School Systems.
RVTV Website www.RVTV.org
RVTV YouTube Channel www.youtube.com/RoanokeValleyTV
RVTV Facebook Page (3,091 Likes) www.facebook.com/RoanokeValleyTelevision
RVTV Twitter www.twitter.com/RoanokeValleyTV
FISCAL IMPACT:
The proposed FY2018/2019 Operating Budget request is $463,413. Roanoke County is the fiscal agent for
Roanoke Valley Television, and RVTV Team Members are included in the County’s payroll and benefits
system. The proposed budget includes a 2% salary increase if approved by the Board of Supervisors. For
budgeting purposes, a recommended 20% increase for Group Health Insurance is included. The budget includes
closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings.
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.)
required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget
amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
Cox calculates the percentage of Subscribers (December 31, 2018) in each locality as follows:
Locality 2018 Percentage
City 52%
County 44%
Vinton 4%
Based on the above percentages, each member’s contribution to the FY2019/2020 budget of $463,413
is:
Locality 2018/2019 Budget 2019/2020 Budget Proposed
City $232,713 $240,975
County $196,911 $203,902
Vinton $17,901 $18,536
Total $447,525 $463,413
*In addition to the City’s share of the above budget of $463,413, the City will also pay $2,136 for closed
captioning for City Council Briefings.
RVTV Financial Report - Current Account Balances as of December 31, 2018
C817-9601 (Operating Budget) ...........................................................$229,481.55
C817-9603 (Cox Cable Capital Equipment Grant) ...............................$869,154.17
C817-9604 (Operating Reserve) ..........................................................$95,232.24
(Operating Reserve Balance to be maintained is 20% of the Operating Budget)
The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV
does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve
Account.
ATTACHMENTS:
RVTV Proposed 2019 – 2020 Budget
Budget Proposed Budget
2018 -2019 2019 - 2020
101010 Regular (Actual $248,531 + 2%) 247,331.00 253,502.00
202100 FICA (7.65%) 18,921.00 19,393.00
202200 Retirement – VRS (12.32%) 27,652.00 31,231.00
202840 Deferred Comp Match (650 x 3) 1,950.00 1,950.00
202300 Group Health Insurance 50,243.00 53,898.00
(Actual 44,915 + 20%)
202310 Group Dental Insurance 2,388.00 2,388.00
202500 VRS Life (1.31%) 3,240.00 3,321.00
202500 LTD Insurance 680.00 718.00
202750 VRS Health Credit (0.30%) 742.00 761.00
300013 Professional Services – Other 22,526.00 22,526.00
(Closed Captioning $22,250 Security System $276)
300013A CC – City Council Briefings * City Only
320001 Repairs Vehicles (By Garage) 300.00 300.00
330005 Maintenance Service Contracts 3,231.00 3,275.00
(Telephone $550 Website $2,725)
520010 Postage 100.00 150.00
520030 Telephone 4,250.00 4,500.00
520033 Internet & Adobe Cloud 2,104.00 2,104.00
520035 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00
530005 Motor Vehicle Insurance 1,668.00 1,700.00
530008 General Liability Insurance 3,582.00 3,600.00
540010 Lease/Rent of Buildings 49,317.00 50,796.00
(8 x $4,191.13 4 x $4,316.86)
550001 Travel (Mileage) 100.00 100.00
601010 Office Supplies – General 600.00 600.00
601013 Small Equipment & Video Supplies 4,000.00 4,000.00
608080 Gas, Oil & Grease 1,200.00 1,200.00
609091 Tires,Tubes & Parts 200.00 200.00
Total $447,525.00 $463,413.00
*In addition to the City’s share of the above budget of $463,413, the City will also pay $2,136
for closed captioning for City Council Briefings. RVTV expended 99.43% of the 2017/2018 Budget.
RVTV Video Productions
Roanoke City Productions
Opioid Informational Meeting PHHS
Carilion Center Simulation, Research, & Patient Safety Ribbon-Cutting
(3) Stonewall Jackson Community Meetings
Star City Pass Announcement
Overcoming Obstacles PSA
Star City Reads All-America City Breakfast
LEAN Graduation Ceremony
City Council Budget & Tax Rates Meeting
City Council Budget Adoption Meeting
City Investiture Ceremony
Arena Football Announcement
VA 811/911 Center Ground-Breaking
Steger Creek (VA Railway Passenger Station) Ribbon-Cutting
Star City Innovators LEAN Promotional Video
Star City Reads – Books to Barbers Event
State of the City Address
Roanoke Youth Summit
VML Annual Conference Video (Shown in Hampton, VA)
STEAM Coffee + Eatery (Hotel Roanoke) Ribbon-Cutting
Lead Safe Roanoke – Dangers of Lead Poisoning
SpringHill Suites by Marriott Ribbon-Cutting
Leaf Collection PSA
Mayor’s Business Summit
Clarkston Technology Solutions Ribbon-Cutting
“BizRoanoke” Show PSA
LIVE Interim City Council Announcement
Roanoke County Productions
Dana Science Building Rededication – Hollins University
Reimagine Hollins Community Meeting
Spring Career & Lifestyle Fair PSA
Adventure Sunday Explore Park
Jae Valley Park Ribbon-Cutting
Gander Outdoors Opening
Arbor Day Celebration Back Creek Elementary
Mayflower Hills Disc Golf Course Ribbon-Cutting
Student Artisan Saturday Explore Park
Catawba Valley Farmers’ Market PSA
Signing Day – Student Registered Apprenticeship Program
County Recycling PSA
Spartan Kids Race PSA
Niagara Ranch Horse Riding Grand Opening
Touch-a-Truck PSA
Touch-a-Truck Music Video
Roanoke County Productions
(2) 2-1-1 Virginia PSAs
Highland Games
(2) “I Foster” Video – Department of Social Services
Lean/Kiazen Presentations
Lip Sync Challenge – Sheriff’s Office & WVR Jail
Car Theft Prevention – Roanoke County Police Department
Gauntlet Business Program & Competition 2019 PSA
Catawba Valley Farmers Market – Holiday Market PSA
Plantation Road Bicycle, Pedestrian & Street Scape Project Ribbon-Cutting
State of the County Address
Annual Christmas Tree Lighting at South County Library
Lynda.com PSA – Roanoke County Public Libraries
“Accent Excellence” Show PSA
Star Tank Summit 2019 Promo
Town of Vinton Productions
Volunteer Fire Department PSA
Vinton Rescue Squad PSA
Vinton Rescue Squad Recruitment Video
Vinton Farmers’ Market Zagster Bikeshare Station Ribbon-Cutting
Vinton Volunteer Fire Department Recruitment Video
Arbor Day Celebration
Vinton Projects Tour of Macado’s, Willam Byrd High School, Lancelot
Grand Opening Farmburgusa
Lancerlot Ribbon-Cutting & Grand Re-Opening
Macados Vinton Grand Opening & Ribbon-Cutting
State of the Town Address
Colonial Downs Off Track Betting Ribbon-Cutting
City & County Production
Reimagine Oak Grove Community Meeting
Virginia’s Blue Ridge Annual Meeting
City, County, Town Productions
RCACP Petco Foundation Grant
Clean Valley Council Riverfest
“We are Virginia’s Blue Ridge” Tourism Video
Video Productions
(Does not include Shows)
Productions City of Roanoke Roanoke County Town of Vinton
77 30 34 13
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MARCH 5, 2019, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2019-2020 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of $463,413, of which Vinton’s allocation based on subscribers is four percent (4%), or the
amount of $18,536 of the total budget.
This Resolution shall be effective from and after the date of its adoption.
This Resolution adopted on motion made by ______________, seconded by _________________,
with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
March 5, 2019
Department
Public Works
Issue
Consideration of public comments regarding a proposed Ordinance to repeal Article I, In
General, and Article II, Recycling, of Chapter 78, Solid Waste, in its entirety by adopting and
enacting Article 1, In General, Article II, Recycling and Article III, Penalties of Chapter 78,
Solid Waste, of the Town Code
Summary
Council held a Public Hearing on the proposed Ordinance on February 19, 2019. At the Public
Hearing, nine citizens expressed their concerns. After the Public Hearing was closed, Council
voted to table action on the proposed Ordinance until the March 5, 2019 meeting.
Council held a Special Called Work Session on February 25, 2019, at which time the concerns
expressed during the Public Hearing were discussed and revisions were made to the proposed
Ordinance by the Town Attorney.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
{00307052.DOCX } 1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, MARCH 5, 2019, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE TO REPEAL ARTICLE I, IN GENERAL, AND ARTICLE II,
RECYCLING, OF CHAPTER 78, SOLID WASTE IN ITS ENTIRETY BY ADOPTING
AND ENACTING ARTICLES I, IN GENERAL, II, RECYCLING AND III, PENALTIES,
OF THE TOWN CODE.
WHEREAS, Section 15.2-928 of the Code of Virginia authorizes the Town of Vinton to
provide for and operate facilities and appurtenances for the collection, management, recycling
and disposal of solid waste, recycling materials and other refuse of the residents and businesses
of the Town of Vinton; and
WHEREAS, the Town previously enacted a Solid Waste ordinance codified in Chapter
78 of the Town Code; and
WHEREAS, it is the responsibility of Town Council to periodically review and revise
the solid waste ordinance of the Town of Vinton in order ensure its compliance with current law
in the Commonwealth of Virginia; and
WHEREAS, the Town Council has now determined that it is in the best interest of the
residents of the Town of Vinton to amend its solid waste ordinances to facilitate collection of
refuse in town-issued refuse carts and to otherwise amend the ordinance to promote the health,
safety and welfare of the residents of the Town of Vinton all in accordance with applicable state
law; and
NOW, THEREFORE, BE IT ORDAINED that the Vinton Town Council does hereby
repeal Article I, In General, and Article II, Recycling, of Chapter 78, Solid Waste and replace in
its entirety by adopting and enacting Articles I, IN GENERAL, II, RECYCLING AND III,
PENALTIES of the Town Code, as follows:
CHAPTER 78 – SOLID WASTE
ARTICLE I. – IN GENERAL
Sec. 78-1. - Violations of chapter generally.
Unless otherwise specifically provided, a violation of any provision of this chapter shall
constitute a class 4 misdemeanor.
(Code 1982, § 14-1)
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Sec. 78-2. - Containers generally.
(a) It shall be the duty of every owner, lessee or occupant of every residence and every building
or place of business in the town to provide, at all times, suitable and sufficient sanitary
refuse containers which shall be leakproof with tightfitting tops and handles, and in
conjunction with such containers, other containers, such as plastic bags, of adequate strength
to hold and retain all garbage and liquid substances, and whatever rubbish may be mixed
therewith, from such building, residence or place of business.
(b) Each owner, lessee or occupant of every residence and every building or place of business
shall deposit, in the containers required by this section, any refuse, garbage, liquid
substances and rubbish of any sort to be collected and disposed of.
(c) The sanitation workers of the town shall not be required to empty any refuse container
which, together with its contents, weighs in excess of 50 pounds.
(Code 1982, § 14-2)
Sec. 78-3. - Location of containers.
(a) The refuse containers referred to in section 78-2 shall be kept upon the premises at a
location to the side or rear of a dwelling house or place of business satisfactory to the town
manager. During the hours and days designated by the town manager for the collection of
refuse, each resident and business proprietor shall place their refuse containers on their
streetside property line or at the curb for pickup. If subject dwelling house or place of
business has an alley directly behind the property, then in such event, refuse containers shall
be maintained thereon for ready pickup by sanitary workers. Any handicapped or severely ill
person shall notify the town manager to arrange a special refuse collection.
(b) Notwithstanding the provisions of subsection (a) of this section, in the central business
section of the town, as provided in the zoning ordinance, merchants and persons living over
stores shall place their refuse containers upon the sidewalks of the town during the hours and
days designated by the town manager for the collection of refuse.
(Code 1982, § 14-3)
Sec. 78-4. - Collection by town.
(a) The town manager shall be authorized to promulgate policies, rules and regulations with
respect to refuse collection, except that the establishment of fees shall be the responsibility
of town council. Such policies, rules and regulations shall be intended to protect the public
health, safety and welfare, to promote good sanitation and cleanliness, and to protect the
environment and shall be enforceable as if fully set forth herein.
(b) Refuse that can be collected in a load packer truck shall be collected and disposed of
according to the following schedule:
(1) Residential customers, including single-family, duplexes and mobile homes, shall
receive once-per-week refuse collection at no charge.
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(2) Businesses, apartments and institutions generating not more than 12 cans, being 30
gallons each, of refuse per week shall receive free once-per-week refuse collection.
Heavy duty garbage bags may be substituted for cans. Under certain conditions related
to public health and safety, as determined from time to time by the town manager,
refuse may be collected more frequently. In no event shall more than 12 cans be
collected in any week.
(3) All businesses, apartments, and institutions generating more than the 12-can-per-week
limit shall secure a private vendor for their collection needs.
(c) Refuse that cannot be collected in a load-packer truck, hereinafter referred to as bulk refuse,
such as tree trunks and limbs not to exceed two feet in diameter, shrubbery trimmings,
leaves, brush, appliances, and furniture will be collected by the town as follows: Any person
desiring such collection shall so advise the town office, requesting that a town truck pick up
the specified refuse. All such refuse shall be placed at the curb or edge of the street
adjoining the property of the person requesting the service. The refuse shall be placed so that
mail delivery and other services, and access to adjoining properties, shall not be impeded.
Bulk refuse will not be picked up in alleys. There shall be a charge for such service in such
amount as is prescribed, from time to time, by the town council, and the person requesting
the service shall pay such charge before the refuse is collected.
(d) In no event shall hazardous waste or household hazardous waste, as defined in Code of Va.,
§ 10.1-1400, as amended, be placed out for collection or be collected by the town.
(e) (1) Prohibited items include: tree stumps or root balls, dead animals, automobile or
motorcycle parts, machinery, waste material produced in the construction,
remodeling, repair, or demolition of buildings, homes, industrial plants, pavements
and structures including but not limited to, lumber, concrete, asphalt, fencing,
roofing materials, plaster, gypsum board, piping and all other similar items,
herbicides, insecticides, household cleaners, or any other material deemed unsafe
for collection.
(2) Notwithstanding the above subsection, not more than four un-mounted automobile
tires will be collected from a household per calendar year at no charge.
(f) When discarding iceboxes, refrigerators, or other similar containers, the requirements of
section 46-2 of the town code shall be strictly adhered to.
(g) Only refuse generated within town limits may be disposed of under this ordinance.
(h) All contractors, required to be licensed by state law, who perform major work on a property
and produce waste material from this work shall be responsible for removing the waste from
the property and legal disposing of it in an approved landfill or other facility.
(Ord. No. 811, 3-15-05)
Sec. 78-5. - Dumping unsightly matter on highway, right-of-way or private property.
(a) Any person shall be guilty of a class 1 misdemeanor who dumps or otherwise disposes of
trash, garbage, refuse, litter or other unsightly matter, on public property, including a public
highway, right-of-way, property adjacent to such highway or right-of-way, or on private
property without the written consent of the owner thereof or his agent.
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(b) When any person is arrested for a violation of this section and the matter alleged to have
been dumped or disposed of has been ejected from a motor vehicle, the arresting officer may
comply with the provisions of section Code of Virginia, § 46.2-936 in making such arrest.
(c) When a violation of the provisions of this section has been observed by any person and the
matter dumped or disposed of has been ejected or removed from a motor vehicle, the owner
or operator of such motor vehicle shall be presumed to be the person ejecting or disposing of
such matter. However, such presumption shall be rebuttable by competent evidence.
(d) Any person convicted of such violation shall be guilty of a class 1 misdemeanor.
(e) The provisions of this section shall not apply to the lawful disposal of such matter in
landfills.
(Code 1982, § 14-5)
State Law reference— Similar provisions and authority of town to adopt above section, Code of
Virginia, § 33.1-346.
Sec. 78-6. - Coordination with mandatory refuse recycling program.
(a) The town has established a mandatory refuse recycling program by the adoption of the town
council of Ordinance No. 523 on March 6, 1990, the same being incorporated in the town
Code as article II of this chapter.
(b) This chapter shall be read and interpreted in keeping with the provisions of the mandatory
refuse recycling program. The town manager shall resolve any conflict with respect to
particular owners, sites for collection, location of containers and variances required for the
efficient and effective operation of refuse collection services for the residents, merchants
and business people of the town.
(Code 1982, § 14-6)
Sec. 78-7. - Illegal dumping; penalty.
Any person who shall dump or otherwise dispose of trash, garbage, waste or other refuse, or
unsightly matter in any town dump, dumpster, dump truck, disposal area or waste management
facility in violation of rules posted by the town manager, or his designee, governing the disposal
of trash, garbage, waste or other refuse or unsightly matter in any dump, dumpster, dump truck,
disposal area or waste management facility shall be guilty of a class 1 misdemeanor.
(Ord. No. 697, 9-15-1998)
ARTICLE II. - RECYCLING
Sec. 78-26. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
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Recyclable materials means newspapers, magazines, cardboard, glass bottles and jars, aluminum
cans, plastic containers and any other additional items as designated by the town manager
intended to be discarded by persons who receive town refuse collection services.
(Code 1982, § 14-21)
Cross reference— Definitions generally, § 1-2.
Sec. 78-27. - Collection of recyclable refuse.
(a) This section applies to occupants of single-family homes and multifamily dwellings and
to commercial establishments from which the town collects refuse.
(b) A person shall not place recyclable material designated by the town manager for
recycling collection in a refuse receptacle that the town's compaction truck collects for
landfill disposal unless newspapers are soiled or the glass is broken. Dirty or soiled paper,
broken glass or partially filled containers are not to be added to the recyclable materials.
(c) The town or a contractor of the town shall collect recyclable material on a schedule
specified by the town manager. However, recyclable material will not be collected on that
day if:
(1) Weather conditions or emergencies have made roadways impassable; or
(2) The day falls on a legal holiday. Collection will be resumed on the next following
workday.
(d) A person shall place the container of recyclable materials on the public right-of-way next
to the edge of pavement. The recyclable material shall not interfere with parking or
traffic. A person shall not place the recyclables next to the curb before 4:00 p.m. the day
before the scheduled collection. After being emptied, the recycling containers shall be
removed from the edge of pavement by the occupants before midnight the day of
collection. The town manager may designate a single place next to the edge of pavement
for residents of multifamily dwellings and commercial establishments to place recyclable
materials.
(e) In cases where the public right-of-way is inaccessible, the town manager shall designate
an appropriate place near the edge of pavement for placement of the recyclables.
Examples of these placements include the foot of driveways, alleys, walkways or steps to
the house or the edge of the front lawn.
(f) A person shall tie newspapers in a bundle or take other action to prevent newspapers
from being blown away by the wind. The bundle shall not weigh more than 25 pounds
and shall be placed in the prescribed container provided by the town. On wet days, a
person shall place the newspaper bundle in a plastic bag such as to protect its contents
from weather.
(g) The town, as an initial incentive, shall provide a recycling collection container to each
residential unit and commercial establishment required to participate in the recycling
program. It is intended that the recycling collection container will remain at the location
of the residential unit or commercial establishment where it is originally issued.
Recycling participants must purchase additional containers from the town to replace
those lost or damaged. The cost of the container will equal the price paid by the town for
the container. A serial number shall identify to whom the container has been issued.
Residents who move into the town after the program has begun will purchase the
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recycling container at cost from the town if the originally issued container was not left
with the property. Residents may purchase additional containers at cost to store the
recyclable materials generated by their household or commercial establishment if one
container is not sufficient.
(h) A person shall place newspapers, magazines, cardboard, glass bottles and jars, aluminum
beverage cans and plastic containers in the collection container provided to residents and
commercial establishments by the town. Glass bottles, jars and aluminum cans shall be
emptied before being placed in the respective recycling container. It is recommended that
aluminum cans can be flattened, but this is not required. Glass bottles and jars should not
be broken before placement in the collection container. It is recommended that plastic
containers be flattened (depressed) and the cap replaced to maintain the flattened shape.
(i) The town manager may designate addition material for residents to include in the
recycling collection container.
(j) A person shall not use the recycling collection containers for any other purpose except
the storing of recyclable items prior to collection.
(k) Only the town, its contractor or the person who placed the recycling container next to the
designated collection point may recover recyclable materials. No scavenging or
unauthorized collection of recyclable materials from the designated collection point shall
be permitted. A violation of this subsection shall be a class 3 misdemeanor.
(l) The town manager is authorized to amend these requirements and provide special
exceptions on a case-by-case basis for individuals who, due to frail health, age, incapacity
or handicap, are unable to comply with the provisions of this section.
(m) The town manager is authorized to provide for more frequent collection at residential or
commercial locations where recyclable materials are generated in such volume as to
make more frequent collection desirable and warranted. Each authorization shall be made
up on a reviewable, case-by-case basis.
(Code 1982, § 14-22)
Sec. 78-28. - Penalty for noncompliance.
(a) Before issuing a criminal citation for an infraction under this article, warning notices
shall be given to the responsible occupant or owner as follows:
(1) First violation. The town manager or the manager's representative shall issue a
warning notice to the responsible person.
(2) Second violation. The refuse shall not be collected on the date of the violation,
and the town manager or the manger's representative shall issue a second warning
notice to the person responsible. The first and second warning notice shall
describe the violation, include instructions for the proper sorting of recyclables
from refuse, state that all occupants of single-family houses, multifamily
dwellings and commercial establishments from which the town collects refuse
must participate in the recycling program and inform the person responsible for
the violation and for subsequent violations of the penalty. The warning notice
shall be personally delivered to the person responsible for the violation or mailed
by certified letter to the address where the violation occurred.
(3) Third violation. The refuse shall not be collected on the date of the violation, and
the town manager or the manager's representative shall prepare an affidavit citing
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the facts of the violation. A code enforcement officer shall issue a criminal
citation for the infraction to the responsible occupant or owner.
(4) Penalty. Any violation under this article in which a criminal citation is issued
shall be punished as a class 4 misdemeanor.
(b) The following shall apply with respect to infractions:
(1) Failure to abate the cited violation at the time of a subsequent infraction shall
cause the violation to be treated as a repeat violation.
(2) Any individual or corporate owner who receives a citation and who wishes to
stand trial shall not receive additional citations until the court rules on the citation
for which the defendant is standing trial.
(3) In cases where the town manager has determined that extreme danger exists to
persons or property or extreme unsanitary conditions exist, the warning notice
shall be dispensed with, and the town manager shall obtain a court order to take
corrective action. However, nothing shall be construed to prohibit the town
manager from taking what action he finds appropriate to protect the public health
and safety both under the laws of the town and the commonwealth.
(4) The town manager or the manager's representative shall have authority to enforce
all provisions of this article. Officers of the police department are deemed representatives
of the town manager.
(Code 1982, § 14-23(a)(1)—(3), (5), (b))
CHAPTER 78 – SOLID WASTE
ARTICLE I. – IN GENERAL
Sec. 78-1. Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Ashes mean ashes or cinders.
Bulk item means any large item that does not fit within a town-issued refuse cart, including but
not limited to a major household appliance, large rug, mattress, bed springs, or furniture.
Brush or shrubbery means tree trimmings, brush and shrubbery with limbs not exceeding six (6)
feet in length and two (2) feet in diameter and cut into pieces.
Commercial Property means buildings or land intended to generate a profit, either from capital
gain or from rental income. For purposes of this ordinance “commercial property” includes, but
is not limited to, any single parcel with more than four (4) residential units.
Condominium means a unit owned by an individual that is part of a multiunit structure.
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Downtown business area means those buildings with addresses as follows and as shown in the
Map attached as Exhibit A to this Article:
100 - 300 block S. Pollard Street,
100 block W. Lee Avenue,
100 block E. Lee Avenue,
100 block W. Jackson Avenue,
100 block E. Jackson Avenue,
10-99 block Walnut Avenue,
West side of 100 - 200 block S. Maple Street (odd numbered addresses).
Orange lines on Exhibit A indicate the boundary of areas served by Downtown Refuse
Collection.
Hazardous material means "hazardous material" as define[d] in Code of Virginia § 10.1-1400, as
amended.
Hazardous substance means "hazardous substance" as define[d] in Code of Virginia § 10.1-
1400, as amended.
Hazardous waste means "hazardous waste" as define[d] in Code of Virginia § 10.1-1400, as
amended.
Household hazardous waste means "household hazardous waste" as define[d] in Code of
Virginia §10.1-1400, as amended.
Medically Excused Service means specialized collection of refuse or recyclables generated by all
persons residing in a dwelling unit from a point of collection approved by the town manager, but
which is not curbside or alley side, such service to be provided due to the physical difficulty or
inability of all persons residing in the subject dwelling unit to transport refuse and recyclables to
the curbside or alley.
Refuse means any and all litter, rubbish, garbage, trash, debris or other offensive or
unwholesome substance or materials of any nature whatsoever that is generated at the premises
from which it is being collected.
Refuse collection service means the collection of refuse, rubbish, trash and ashes by the town.
Sludge means "sludge" as define[d] in Code of Virginia § 10.1-1400, as amended.
Townhouse means a building which contains one dwelling unit located on an individual lot of
record and which is attached by means of party walls in a series of three or more buildings, each
of which contains one dwelling unit and is located on a separate lot of record. A building
meeting the terms of this definition may also be referred to as a single-family attached dwelling.
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Town-Issued Refuse Cart means the container that is provided by the town and assigned to an
address for refuse collection.
Sec. 78-2. Powers and duties of town manager generally.
The town manager shall be authorized to promulgate policies, rules and regulations with respect
to refuse collection, except that the establishment of fees shall be the responsibility of town
council. Such policies, rules and regulations shall be intended to protect the public health, safety
and welfare, to promote good sanitation and cleanliness, and to protect the environment and shall
be enforceable as if fully set forth herein.
Sec. 78-3. Other governmental regulations.
The provisions of any applicable federal or state law or regulation shall control to the extent that
compliance with this chapter could prevent compliance with a regulation or law of the federal or
state government, including solid waste management regulations, hazardous waste management
regulation, hazardous materials transportation regulations and infectious waste management
regulations.
Sec. 78.4. Regular Collection Service.
(a) Collection Service in General.
(1) The town shall provide refuse collection service on the terms and conditions set
out in this article only to citizens, residents and business establishments located within the
corporate limits of the town.
(2) The town manager is authorized to provide for more frequent collection at
residential or commercial locations where refuse is generated in such volume as to make
more frequent collection desirable and warranted. Each authorization will be made on a
reviewable, case-by-case basis.
(3) The town manager is also authorized to promulgate additional policies, rules and
regulations with respect to refuse collection, except that the establishment of fees shall be
the responsibility of town council, as provided in Section 78-2.
(b) Residential, Business and Commercial Areas Outside the Downtown Business Area.
In residential sections, business and commercial areas outside the downtown business
area of the town, all collections of refuse, rubbish, trash, ashes, etc., shall be made after
7:00 a.m. and according to a schedule that covers certain sections of the town each day.
These areas shall receive once-per-week refuse collection.
(c) Downtown Business Area.
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In the downtown business area of the town, collections of refuse, rubbish, trash, ashes,
etc., shall be made three (3) times a week. All town-issued refuse carts shall be placed for
collection by 6:00 a.m. on the day designated in the collection schedule for each place
desiring refuse collection service.
Sec. 78-5. Refuse carts to be provided by town
(a) Residential Areas.
(1) Except as provided in subsection (c), any residence with refuse collection service
shall be provided one 96-gallon refuse cart by the town unless serviced by a private
refuse collection service as of March 5, 2019. Any such residence may be provided one
additional refuse cart and shall be billed for the additional carts as provided in subsection
(d). The town will have a limited number of 96-gallon refuse carts available and they will
be distributed on a first come, first serve basis.
(2) If after a 30-day period, any householders or occupants of any residence feel the
96-gallon refuse cart is too large for their household, they may request to replace said cart
with a 64-gallon refuse cart. The town will have a limited number of 64-gallon refuse
carts available and they will be distributed on a first come, first serve basis.
(b) Downtown Business Area and Business and Commercial Areas Outside the
Downtown Business Area.
(1) Except as provided in subsection (c), all businesses, stores, restaurants and other
places of business with refuse collection service shall be provided one 96-gallon refuse
cart by the town unless serviced by a private refuse collection service as of March 5,
2019. Any such place of business may be provided up to two (2) additional refuse carts
and shall be billed for the additional carts as provided in subsection (d). The town will
have a limited number of 96-gallon refuse carts available and they will be distributed on a
first come, first serve basis.
(2) If after a 30-day period, any place of business feels the 96-gallon refuse cart is too
large for their business, they may request to replace said cart with a 64-gallon refuse cart.
The town will have a limited number of 64-gallon refuse carts available and they will be
distributed on a first come, first serve basis.
(c) Private Refuse Collection Service Required
(1) Apartment houses, condominiums, complexes, commercial properties, businesses and
buildings having multiple units with more than four (4) units or any customer service
location requesting more than three (3) town-issued refuse carts shall be required to
have private refuse collection service.
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(2) For Apartment houses, condominiums, complexes, commercial properties, businesses
and buildings having multiple units in existence prior to March 5, 2019 and currently
receiving refuse collection services from the Town the following rules shall apply:
i. Applicable properties with more than nine (9) units or any customer
service location requesting more than four (4) Town-issued refuse
carts shall be required to have private refuse collection service.
ii. Any modification to property described in subsection (c)(2) will
require the property owner to use private refuse collection service
under the rule stated in subsection (c)(1) unless the modification
requires no change in the refuse collection service provided by the
Town. Modifications for purposes of this section include but are not
limited to: enlargement, creation of additional units, extension or
structural alternation. Nothing in this section shall be construed to
prohibit repair, maintenance or incidental alteration of a building or
the alteration, strengthening or restoring of a building to safe condition
as may be required by law. Property owners may petition the Director
of Public Works for a determination in writing of whether a
modification requires a change in the refuse collection service
provided by the Town. Property owners may appeal such
determination by the Director of Public Works to the Town Manager
within 30 days of an adverse decision from the Director of Public
Works.
iii. Existing individually owned Townhouses and condominiums with a
homeowners association are excluded from the provisions of section
78-5(c)(1) and (2).
(3) The Town may require private refuse collection service for any commercial
properties, businesses, complexes and other buildings when the Town makes
determination that town-issued refuse cart service is not practical due to
maneuverability or other operational issues caused by topography, site constraints or
the entering onto private property. This section applies to properties in their existing
condition as well as to new construction or development.
(d) Fees for More than One Refuse Cart
Each customer who requests and receives more than one refuse cart shall be charged a fee for
each additional refuse cart at the rate specified in the town refuse service fee schedule, which
may be amended from time to time by town council.
Sec. 78-6. Use of Town-Issued Refuse Carts.
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(a) All refuse carts issued by the Town of Vinton shall remain the property of the Town of
Vinton. Customers who move outside the refuse collection service area or who otherwise cease
refuse collection service with the town are obligated to notify the town utility billing staff.
(b) The town-issued refuse carts shall be used for all refuse set out by the refuse customer for
removal by the town according to the provisions of this article. Customers shall adhere to a
maximum weight limitation of 100 pounds for the 96-gallon town-issued refuse cart.
(c) It shall be unlawful for any individual or business to utilize town-issued refuse carts for
disposal of refuse, waste, etc. in carts that are assigned to other customers without their
permission. It shall be the responsibility of all customers to properly identify their town-issued
refuse cart. Determination of whether or not town-issued refuse carts are being utilized by a
properly assigned customer shall be done by the town in accordance with individual town-issued
refuse cart identification numbers and their corresponding account information in the records of
the town.
(d) No paper or pasteboard boxes, plastic bags, etc. shall be used as containers for refuse,
rubbish, trash or ashes set for collection. Only town-issued refuse carts or dumpsters are
acceptable for town refuse collection service.
(e) All refuse, rubbish, trash and ashes set out for collection shall be bagged and contained
within town-issued refuse carts. Garbage shall be contained in other containers such as plastic
bags of adequate strength to hold and retain all garbage and liquid substances. It shall be the
duty and responsibility of every property owner, tenant, occupant or agent of any premises in the
town to prevent refuse from being spilled on the ground or premises. Excess volume that is not
contained within town-issued refuse carts will not be picked up.
Sec. 78-7. Placement of Town-Issued Refuse Carts.
(a) For residential, business and commercial areas outside of the downtown area, refuse carts
referred to in Section 78-5 shall be kept upon the premises at a location to the side or rear of a
dwelling house or place of business satisfactory to the town manager. During the hours and days
designated by the town manager for the collection of refuse, each resident and business
proprietor shall place their refuse carts on their streetside property line or at the curb so that they
can be conveniently accessible and emptied. If subject dwelling house or place of business has an
alley directly behind the property, then in such event, refuse carts shall be maintained thereon for
collection.
(b) For residential and businesses in the downtown area, the town-issued refuse carts shall be
placed in front of the business on the sidewalk and in all such cases the town-issued refuse carts
shall be placed on the morning of the day they are to be collected .
(c) All refuse carts shall be placed so that mail delivery and other services, and access to
adjoining properties, shall not be impeded.
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Sec. 78-8. Removal of Town-Issued Refuse Carts.
(a) For residential, business and commercial areas outside of the downtown area, such town-
issued refuse carts shall be removed from the street no later than 7:00 a.m. of the following day
and placed at a location to the side or rear of a dwelling house or place of business satisfactory to
the town manager. This duty shall be the responsibility of the same person that sets out the
town-issued refuse cart for collection.
(b) For residential and businesses in the downtown area, such town-issued refuse carts shall
be removed from the street no later than 7:00 p.m. of the same day and placed out of view from
the street. This duty shall be the responsibility of the same person that sets out the town-issued
refuse cart for collection.
Sec. 78-9. Maintenance of Town-Issued Refuse Carts.
(a) It shall be the duty of the customer to keep their assigned town-issued refuse cart(s) in a
clean and sanitary condition at all times and to not deface said cart(s) in any manner.
(b) All town-issued refuse carts, as provided for in Section 78-5, shall be drained of any
excessive moisture before being set out for removal.
(c) The town will replace town-issued refuse carts which have become unusable without
fault of the customer. A replacement town-issued refuse cart will be provided when a new
occupant moves into a residence and the original town-issued refuse cart is missing, but the town
will seek reimbursement from the occupant who has moved.
(d) Customers are responsible for repair or replacement costs of town-issued refuse carts at a
rate established in the latest edition of the town refuse service fee schedule, which may be
amended from time to time by town council, when the town makes determination that damage or
disappearance of the town-issued refuse cart is not the responsibility of the town or through
normal regular use.
Sec. 78-10. Medically Excused Service.
(a) Any person who is physically unable to transport refuse and recyclables generated by all
persons residing in a dwelling unit to the locations described in Section 78-7 may apply for
medically excused service.
(1) Medically excused service is available only when there is no person residing in a
dwelling unit who is physically able to transport the town-issued refuse cart to the
locations described in Section 78-7.
(2) Any person applying for medically excused service must present a physician's
certification, acceptable to the Public Works Director, that the applicant is unable to
transport to the locations described in Section 78-7 all solid waste, including recyclables,
generated by those persons residing in such dwelling unit.
{00307052.DOCX } 14
(3) Any person receiving medically excused service must notify the Public Works
Department within thirty (30) days, if the person, or any person living in the dwelling
unit becomes ineligible for medically excused service at the subject address due to
improved health, relocation of the person receiving such service, or any other reason.
(4) Medically excused service shall be available to citizens for a term of no more than
twelve (12) months from the date of approval by the Public Works Director.
(5) Any person receiving medically excused service may reapply for an additional
twelve-month term, if such person remains otherwise qualified for such service. A
physician's certification of eligibility for medically excused service shall be required of a
citizen reapplying for such service.
Sec. 78-11. Other collection services
(a) Bulk & Large Item Collection
(1) Bulk and large item collection occurs on regular refuse collection day. Bulk and
large items are not collected in alleys. Bulk and large items such as appliances, furniture,
and other large items may be placed at the curb by 7:00 a.m. on the regular refuse
collection day for pick-up.
(2) We do not pick up any construction materials (lumber, dry-wall, carpet, padding,
water heaters, plumbing fixtures, cabinetry, windows, etc.) regardless of who is doing the
work on your home. Anyone who is unsure if bulk falls in this category may contact the
Public Works Department.
(3) If a contractor is doing this work for you, they are responsible for hauling away
the construction debris.
(b) Yard Waste Collection
(1) Yard Waste Collection occurs on the regular refuse collection day. Yard waste is
not collected in alleys.
(2) No timbers used in landscaping or bushes, small trees or plants with root balls still
attached, sod, tree stumps or dirt will be picked up.
(3) The town refuse truck shall not haul away loose leaves, grass, cuttings, weed or
hedge trimmings, tree trimmings, branches, limbs or similar matter, nor refuse and trash,
from building operations.
(4) Grass clippings must be bagged in heavy grade plastic refuse bags and placed at
the curb by 7:00 a.m. for pickup on the regular refuse collection day.
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(5) Bagged Leaves will be collected on the regular refuse collection day.
(6) Fall Loose Leaf Collection occurs annually and is scheduled during November
and December each year. Leaves should be raked no closer than one foot and no farther
than five feet from the back of the curb or edge of the street located in front of the
residence. Leaves are not to be placed in the street or gutter. Sticks, limbs, rocks and
other debris shall not be included in the leaves.
(7) All yard waste shall be placed so that mail delivery and other services, and access
to adjoining properties, shall not be impeded.
(c) Brush and Limb Collection
(1) Brush & Limb Collection occurs on your regular refuse collection day. Brush and
limbs are not collected in alleys.
(2) Brush and tree limbs must be cut into sections not exceeding six (6) feet in length
and two (2) feet in diameter and placed at the curb for collection.
(4) Any person, persons, or company that is contracted to perform such work as
cutting trees, trimming limbs, branches, shrubs, and the like, are responsible for hauling
away all tree limbs and resulting wood waste.
(5) All brush and limbs shall be placed so that mail delivery and other services, and
access to adjoining properties, shall not be impeded.
(d) Charges for Excessive Amounts of Bulk, Large Items, Yard Waste, Brush and
Limbs
If amount of bulk, large items, yard waste, brush and limbs or other oversize items requires five
full-sized pickup truck loads, additional charges apply as prescribed in the town refuse service
fee schedule, which may be amended from time to time by council. The town refuse service fee
schedule, which addresses charges associated with refuse collection, may be amended from time
to time by town council. After the fee charges have been paid, the items will be scheduled for
collection.
Sec. 78-12. Refuse not acceptable for collection.
(a) The town refuse truck shall not haul away any refuse, rubbish, trash, ashes, etc., that
are not bagged and placed in town-issued refuse carts. The town has the right to specify
particular pick-up locations for each individual town-issued refuse cart and it shall be the
responsibility of the customer to ensure that the town-issued refuse cart is in the specified pick-
up location and oriented as directed by the town.
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(b) Any matter set out for collection which does not comply with the provisions of this
article will not be collected by the town refuse truck, but must be removed by the owner or
tenant of the premises involved.
(c) Placing hazardous waste, hazardous substances, household hazardous waste,
biohazardous waste, sludge, pharmaceutical waste, pressurized containers, combustible or
explosive material, construction waste, electronic waste, hot ashes or embers, human excreta
(excluding diapers), animal manure (excluding household pets),dead animals or portions of dead
animals, automotive parts and waste including tires and batteries, grease from restaurants or
other business uses, liquids, appliances, earth, tree stumps, asphalt, brick, concrete, bulk items,
and similar materials for collection in either town-issued refuse carts or dumpsters shall be
prohibited.
(d) In no event shall hazardous waste or household hazardous waste, as defined in Code of
Va., § 10.1-1400, as amended, be placed out for collection or be collected by the town.
(e) Prohibited items include: tree stumps or root balls, dead animals, automobile or
motorcycle parts, machinery, waste material produced in the construction, remodelling, repair, or
demolition of buildings, homes, industrial plants, pavements and structures including but not
limited to, lumber, concrete, asphalt, fencing, roofing materials, plaster, gypsum board, piping
and all other similar items, herbicides, insecticides, household cleaners, or any other material
deemed unsafe for collection.
(f) Only refuse generated within town limits may be disposed of under this ordinance.
(g) The Town reserves the right to refuse any waste that is not accepted by the Roanoke
Valley Resource Authority (hereafter “RVRA”).
Sec. 78-13. Sweeping and depositing certain materials in streets, etc.
(a) It shall be unlawful for any person to deposit or cause to be deposited upon the
sidewalks, streets, roads, lanes or alleys or in any catchbasin any and all litter, rubbish, garbage,
trash, debris or other offensive or unwholesome substance or materials of any nature whatsoever
that is generated at the premises from which it is being collected including yard waste.
(b) All such material shall be placed in receptacles and disposed of as provided in this
ordinance. However, the owner has the option of making proper disposition by himself or his
agent and in all such cases must haul and deposit such material in an approved disposal facility.
Sec. 78-14. Accumulation of refuse.
Any person allowing refuse to accumulate on his premises in a manner that would become
offensive or unsanitary shall be guilty of creating a nuisance. Refuse, tree and brush trimmings,
trash and ashes shall not be allowed to accumulate, causing a large quantity to be set out for
collection at one time.
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Sec. 78-15. Disposition of refuse other than through refuse collection service.
Waste may be disposed of at the Roanoke Valley Resource Authority Tinker Creek Transfer
Station located at 1020 Hollins Road N.E., Roanoke, Virginia 24012. Refuse disposed of in any
other manner than through the town refuse collection service, as set forth in this article, shall be
disposed of in a manner approved by the health department and town manager.
Sec. 78-16. Illegal dumping; penalty.
(a) No refuse or offensive or disease-producing material or trash shall be dumped in any lot
or space within the town for the purpose of filling or otherwise.
(b) No person shall dump or otherwise disposes of trash, refuse, refuse, litter or other
unsightly matter, on public property, including a public highway, right-of-way, property adjacent
to such highway or right-of-way, or on private property without the written consent of the owner
thereof.
(c) No person shall dump or otherwise dispose of trash, waste or other refuse, or unsightly
matter in any town dumpster, dump truck, disposal area or waste management facility in
violation of rules posted by the town manager, or his designee, governing the disposal of trash,
refuse, waste or other refuse or unsightly matter in any dumpster, dump truck, disposal area or
waste management facility.
(d) When any person is arrested for a violation of this section and the matter alleged to have
been dumped or disposed of has been ejected from a motor vehicle, the arresting officer may
comply with the provisions of Code of Virginia, § 46.2-936 in making such arrest.
(e) When a violation of the provisions of this section has been observed by any person and
the matter dumped or disposed of has been ejected or removed from a motor vehicle, the owner
or operator of such motor vehicle shall be presumed to be the person ejecting or disposing of
such matter. However, such presumption shall be rebuttable by competent evidence.
(f) Any person convicted of such violation shall be guilty of a class 1 misdemeanor.
(g) The provisions of this section shall not apply to the lawful disposal of such matter in
landfills.
Sec. 78-17. Materials prohibited in public waste receptacles.
It shall be unlawful for any person to place the following prohibited materials in any receptacle
that is used for the collection of waste on the street or other public places: any hazardous waste,
hazardous substances, household hazardous waste, biohazardous waste, sludge, pharmaceutical
waste, pressurized containers, combustible or explosive material, construction waste, electronic
waste, hot ashes or embers, human excreta (excluding diapers), animal manure (excluding
household pets), dead animals or portions of dead animals, automotive waste including tires and
batteries, grease from restaurants or other business uses, liquids, appliances, earth, tree stumps,
{00307052.DOCX } 18
asphalt, brick, concrete, bulk items, and similar materials. It is also unlawful to use any such
receptacle for general disposal of refuse in large volumes.
Sec. 78-18. Picking through contents of town-issued refuse cart or town-owned
dumpster.
It shall be unlawful for any person to pick through, handle or interfere with the contents of any
town-issued refuse cart or dumpster under the provisions of this article. Employees of the town
or other governmental agencies involved in duly authorized investigations shall be exempt from
this prohibition.
Sec. 78-19. Interfering with employees in removal of material.
It shall be unlawful for any person to interfere with, hinder or obstruct the employees of the town
in the removal of any material set out for removal under this article.
Sec. 78-20. Removal of refuse, rubbish or waste by town.
If any person violating Sections 78-11 and 78-12 fails to remove such refuse, rubbish or waste
after five days' written notice, the town shall remove the same and the violator shall pay the town
the cost of removing the same. The cost of removal shall have no bearing on, or connection with,
any punishment, fine or court cost that may be imposed.
Sec. 78-21. Screening of Private Dumpsters.
It shall be the duty of the owner of any container, can, dumpster or other receptacle designed for
disposal of refuse, except public waste receptacles or town-issued refuse carts, to enclose such
container, can, dumpster or other receptacle in accordance with the town’s zoning ordinance.
Lids shall be kept closed on all such carts, cans, dumpsters and other receptacles for refuse
except when being cleaned, filled, or emptied and such carts, cans, dumpsters and other
receptacles shall be maintained in a location and manner that will not constitute a nuisance to
adjoining properties.
Sec. 78-22. Coordination with mandatory refuse recycling program.
(a) The town has established a mandatory refuse recycling program by the adoption of the
town council of Ordinance No. 523 on March 6, 1990, the same being incorporated in the town
Code as article II of this chapter.
(b) This chapter shall be read and interpreted in keeping with the provisions of the
mandatory refuse recycling program. The town manager shall resolve any conflict with respect to
particular owners, sites for collection, location of containers and variances required for the
efficient and effective operation of refuse recycling collection services for the residents,
merchants and business people of the town.
Secs. 78-23—78-40 - Reserved
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ARTICLE II. RECYCLING
Sec. 78-41. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Recyclable materials mean those items identified in regulations by the town manager as
recyclable and acceptable to the town for recycling.
Sec. 78-42. - Collection of recyclable refuse.
(a) This section applies to occupants of single-family homes and multifamily dwellings and
to commercial establishments from which the town collects refuse.
(b) A person shall not place recyclable material designated by the town manager for
recycling collection in a refuse receptacle that the town's compaction truck collects for landfill
disposal unless material is unsuitable for recycling.
(c) The town or a contractor of the town shall collect recyclable material on a schedule
specified by the town manager. However, recyclable material will not be collected on that day if:
(1) Weather conditions or emergencies have made roadways impassable; or
(2) The day falls on a legal holiday. Collection will be resumed on the next following
workday.
(d) A person shall place the container of recyclable materials on the public right-of-way next
to the edge of pavement. The recyclable material shall not interfere with parking or traffic. The
recyclables shall be placed next to the curb by 7:00 a.m. on the day of the scheduled collection.
After being emptied, the recycling containers shall be removed from the edge of pavement by the
occupants by 7:00 p.m. the day of collection. The town manager may designate a single place
next to the edge of pavement for residents of multifamily dwellings and commercial
establishments to place recyclable materials.
(e) In cases where the public right-of-way is inaccessible, the town manager shall designate
an appropriate place near the edge of pavement for placement of the recyclables. Examples of
these placements include the foot of driveways, alleys, walkways or steps to the house or the
edge of the front lawn.
(f) A person shall tie newspapers in a bundle or take other action to prevent newspapers
from being blown away by the wind. The bundle shall not weigh more than 25 pounds and shall
be placed in the prescribed container provided by the town. On wet days, a person may place the
newspaper bundle in a plastic bag such as to protect its contents from weather.
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(g) The town, as an initial incentive, shall provide a recycling collection container to each
residential unit and commercial establishment required to participate in the recycling program. It
is intended that the recycling collection container will remain at the location of the residential
unit or commercial establishment where it is originally issued.
(h) A person shall place recyclables in the collection container provided to residents and
commercial establishments by the town.
(i) The town manager may designate additional material for residents to include in the
recycling collection container.
(j) A person shall not use the recycling collection containers for any other purpose except
the storing of recyclable items prior to collection.
(k) Only the town, its contractor or the person who placed the recycling container next to the
designated collection point may recover recyclable materials. No scavenging or unauthorized
collection of recyclable materials from the designated collection point shall be permitted. A
violation of this subsection shall be a class 3 misdemeanor.
(l) The town manager is authorized to amend these requirements and provide special
exceptions on a case-by-case basis for individuals who qualify for medically excused services as
provided in Section 78-10 of this ordinance.
(m) The town manager is authorized to provide for more frequent collection at residential or
commercial locations where recyclable materials are generated in such volume as to make more
frequent collection desirable and warranted. Each authorization will be made on a reviewable,
case-by-case basis.
ARTICLE III- PENALTIES
Sec. 78-43. - Penalty for noncompliance.
(a) Before issuing a criminal citation for an infraction under Article I or Article II of this
Chapter, warning notices shall be given to the responsible occupant or owner as follows:
(1) First violation. The town manager or the manager's representative shall issue a
warning notice to the responsible person.
(2) Second violation. The refuse shall not be collected on the date of the violation,
and the town manager or the manger's representative shall issue a second warning notice
to the person responsible. The warning notice shall be personally delivered to the person
responsible for the violation or mailed by certified letter to the address where the
violation occurred.
(3) Third violation. The refuse shall not be collected on the date of the violation, and
the town manager or the manager's representative shall prepare an affidavit citing the
{00307052.DOCX } 21
facts of the violation. A code enforcement officer shall issue a criminal citation for the
infraction to the responsible occupant or owner.
(4) Penalty. Any violation under these articles, except for violation of Section 78-16,
in which a criminal citation is issued shall be punished as a class 4 misdemeanor.
(b) The following shall apply with respect to infractions:
(1) Failure to abate the cited violation at the time of a subsequent infraction shall
cause the violation to be treated as a repeat violation.
(2) Any individual or corporate owner who receives a citation and who wishes to
stand trial shall not receive additional citations until the court rules on the citation for
which the defendant is standing trial.
(3) In cases where the town manager has determined that extreme danger exists to
persons or property or extreme unsanitary conditions exist, the warning notice shall be
dispensed with, and the town manager shall obtain a court order to take corrective action.
However, nothing shall be construed to prohibit the town manager from taking what
action he finds appropriate to protect the public health and safety both under the laws of
the town and the commonwealth.
(4) The town manager or the manager's representative shall have authority to enforce
all provisions of this article. Officers of the police department are deemed representatives
of the town manager.
BE IT FURTHER ORDAINED, that this Ordinance shall become effective April 1, 2019.
This Ordinance adopted on motion made by Council Member ________________, seconded by
Council Member ____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, CMC, Town Clerk
Exhibit A
Meeting Date
March 5, 2019
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee will meet on March 4, 2019. The following items will be discussed at
the meeting:
• Utility Rate Study
• Preliminary FY2020 Budget
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary