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HomeMy WebLinkAbout3/7/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 7, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes of the regular Council meeting of February 7, 2017. 2. Consider approval of the minutes of the regular Council meeting of February 21, 2017. G. INTRODUCTIONS BY STAFF H. AWARDS, PRESENTATIONS, PROCLAMATIONS 1. Annual update of the Roanoke Valley-Alleghany Regional Commission – Wayne Strickland 2. Request for funding presentations: a. Mountain View Humane – Mark Brittain b. Vinton Volunteer First Aid Crew – Chief Wayne Guffey c. Vinton Volunteer Fire Department – Chief Richard Oakes I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. TOWN ATTORNEY Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 K. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution appropriating $866.99 received from the sale of equipment at the Vinton Fire/EMS Department through Public Surplus – Deputy Chief Chris Linkous 2. Consider adoption of a Resolution appropriating $500.00 received from Huterra, the Charitable Social Network, for reimbursement of a gift basket purchased by Special Programs to promote holiday local shopping – Anne Cantrell L. BRIEFING 1. Update on real estate tax assessment for Calendar Year 2017 and request to advertise a public hearing for April 4, 2017 to set the real estate tax, personal property tax and machinery and tools tax rates – Anne Cantrell 2. Briefing on the proposed Gish Mill Redevelopment Feasibility Study and a potential FY17 Budget Transfer of $25,000 to fund the study– Pete Peters M. TOWN MANAGER N. MAYOR O. COUNCIL P. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: March 6, 2017 – 3:00 p.m. – Finance/Budget Team Committee Meeting – Administrative Conference Room March 21, 2017 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date March 7, 2017 Department Town Clerk Issue 1. Consider approval of the minutes of the regular Council meeting of February 7, 2017. 2. Consider approval of the minutes of the regular Council meeting of February 21, 2017. Summary None Attachments February 7, 2017 minutes February 21, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, FEBRUARY 7, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Christopher Linkous, Deputy Chief-Fire/EMS Joey Hiner, Public Works Director Donna Collins, Human Resources Director Mary Ann Brenchick, Deputy Director of Public Works, General Services/Stormwater Division The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Liles, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Vice Mayor Hare led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced February 10 – with The Tams at 6:00 p.m.; April 1 – Clean Valley Day; March 30 – and March 28 – Senior Expo at the War Memorial from 10:00 a.m. to 4:00 p.m. Council Member Scheid made a motion to approve the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Approved minutes of the regular The next item on the agenda was the 2 of the National Flood Insurance Program and entering into the Community Rating System (CRS). Before Zane Hadzick made his presentation, Kristin Owen, Floo themselves. Philadelphia, in the Floodplain Ma Insurance Division commented that on behalf of the Commonwealth of Virginia and FEMA, he wanted to Vinton for its significant accomplishment in entering the National Flood Insurance Program’s Community Rating System (CRS) as a Class 8 community. After brief comments regarding the Mr. Hadzick recognized Town staff Morlan, a volunteers that served Management Committee and who and Anita McMillan. Council Member Sche sure of the effective date. The next item on the agenda was the introduction of new Paramedic/Firefighter Kelly Stoots and Corey Gee in achieving his Paramedic certification introduced Kelly Stoots. of Health Sciences, the highest level of certification in this profession of emergency medical care. He The next item on the agenda was the Officer of the Month for December 2016 and announcement of promotion of Sergeant Fabricio Drumond to the 3 Chief Foster first made brief comments on the process that was followed to select Sergeant Drumond as Captain. He then shared a short bio after which Captain Drumond’s wife, Julianna and bars. Captain Drumond then thanked Council, staff and all of his family, friends, and colleagues (former and present) who attended the meeting to share the moment with him and made additional comments. Captain Drumond read the Memo from Chief Foster naming Officer Andrew DiCarlo as Officer of the month for December 2016. In closing proud to serve as the Chief of such a great organization with such great people. then commented on the ceremony and that Drumond. Donnie Bush of 217 West Cleveland Avenue, commented on the decibel level that is out by the exhaust fans at Southern States. The property is zoned M-1, but he thought between the hours of 10:00 p.m. and 7:00 a.m. it should be controlled for people to rest at night. He asked if something could be done about the noise level. was the worst could hear it all during the day. Ms. Scheid Avenue and the wind blowing, but did not hear the day to which he responded 24/6 because not run it on Sundays. She that was trying to figure out a particular time of at that point in time. Mr. Bush next commented that he had spoken with Pete Peters and he had been out there. He level is his home. He did not understand why they could ground instead of out into the area. 4 Vice Mayor Hare asked Mr. Bush if he knew the purpose of the exhaust fans to which Mr. Bush responded a vacuum for dust. Mr. Hare next commented that exhausting the dust into the area is the only thing that keeps the silo from exploding and it cannot be asked if Council could address the problem. The next item on the agenda was the consideration of public comments Personal Map Numbers 61.18-01-06 & 07, zoned R-1 Residential District. The Mayor opened the Public Hearing at 7:45 p.m. Zoning Ord they do allow home occupations by a Special Use Permit. her customers. On January 17th briefed on February 2nd Public Hearing and voted unanimously to approve submitted by the Petitioner. Boyd Shorter of 1319 Duke Drive and Hildrey Pollard of 1371 Duke Drive Hearing. Both have been residents of Duke Drive They indicated that Duke Drive has been used as a short-cut from Hardy Road to Virgin and during school events at W. E. the Spring until the Summer and would like to see Robertson was in attendance and the two property owners were advised of Public Hearing. However, they concerns had been addressed. conditions being proffered are: o private clients per hour for private or semi-private classes; t between the hours of 9 a.m. and 12 noon; two (2) evenings per week betwee and 7 p.m. and a Public Hearing opened 5 Council Member Scheid asked about the traffic count on Duke Drive. Ms. McMillan responded that VDOT does not have traffic counts for re Drive. responded they did notify the entire neighborhood property o Commission Public Hearing. Council Member Liles, who is also Vice-Chairman viewed this as being no different than a hair salon or child care in a residence. With the four proffers that in the past they have had Special Use Permit requests for a day care and a hair salon. Hearing no other comments, the Mayor closed the Public Hearing at 8:50 p.m. Vice Mayor Hare made a motion to Ordinance as presented seconded by Council Member Liles and carried by the following roll call voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Public Hearing closed Adopted Ordinance No. 983 approving the petition of Rachel Robertson for a Special Use Permit (SUP) for a Home Tax Map Numbers 61.18-01-06 & 07, zoned R-1 Residential District. The next item on the agenda was an update on the offer by Sarah A. & Henry J. Brabham, IV to gift Town of Vinton. Mary Ann Brenchick Director of Public Works commented that she was to the Town. A copy of the permanent record. Memo, staff recommends that the Town not accept management facility. 6 Council and staff had further discussion regarding where the stormwater that goes into this facility comes from. Mr. Brabham and Mr. McCarty had obviously it is more than jus are using the facility. collect any of that before it gets to their facility. In response, Ms. Brenchick take an engineering ana determination in that regard. Plaza was put in before the stormwater requirements responded yes. Ms. McMillan commented that the office and the laundry mat were allowed by the mini warehouses’ owner to go into the detention pond. Ms. McMillan by the property owners and the Town. The Mayor commented with the cost and it is a precedent that he does not think we should set. However, he felt that Mr. Brabham and Mr. McCarty are carrying the load for a whole lot of properties up there. Council Member Sche the problem. The Town Manager commented that he spoke with Mr. Brabham today and he indicated that gift either item separately. If the Town was in preparation. Council Member McCarty asked if this report was given to Mr. Brabham today. The Town discussed at the meeting tonight would be no action by Council. He would make this information available to him and Mr. McCarty. not see any reason why we would want to take the private road since it to be done and the costs involved. Council gave their consensus to place it on the next 7 Vice Mayor Hare asked Ms. Brenchick if she knew how Roanoke City does thei and what credits they give. McMillan commented that there are different tiers of credit and by State Code if a stormwater utility fee is implemented, you have to have a credit system. The next item on the agenda was to consider adoption of a Resolution appropriating $18,000.00 Services for the purchase of a Mobi Community Unit being from DCJS and the $2,000.00 in-kind match maintenance and training line items. This funding will between the Department and the community. Prior to implementation, they will communities on satisfaction with the services they provide, how citizens feel abou community and any potential problems. A mid- term evaluation will also be done to effectiveness and to it is used and how they can findings of these surveys. responded that $18,000.00. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded following vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. Adopted Resolution No. 2187 Justice Services for the purchase of a Mobile Services Community Unit The next item on the agenda was to consider Treasurer/Finance Director to remove outstanding 8 License Fees over five years old from the active records to a permanent file commented that these taxes are for 2011 and the State Code does not allow the collection after five years. They have done everything they could to collect by using the State Debt Set-off Program, making notices. Vice Mayor Hare commented on receiving $1 million between personal proper taxes a year, but to only be tools at their dis not be supportive of. asked how our percentage compares localities. The Town Manager said our collection rate is probably about 97%. Ms. Cantrell commented that the write- the write-off for 2010. Vice Mayor Hare made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Scheid Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2188 allowing to remove Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file The next item on the agenda was to consider adoption of a Resolution Treasurer/Finance Director to remove outstanding old from the active records to a permanent file. Anne Cantrell commented that this i bills in the amount of $8,799.96, which is less than last year. They have made every effort to try and collect these bills. The Town Manager commented that these will be maintained in a file and if someone comes back to delinquent bill, they will be required to pay it. Ms. Cantrell further commented that this our auditor that we receivable as really collectible. the number of 9 lowering the amount. However, we may want to look at the current deposit of $100 increases and it is getting to the point that we may bill. Vice Mayor Hare made a motion to adopt the Resolution as presented seconded by Council Member Liles and carried by 5-0; Yeas (5) – Grose; Nays (0) – None. Adopted Resolution No. 2189 allowing to remove Sewer delinquent bills over five years permanent file The next item on the agenda was to consider Undeveloped Right-of-Way Vacation Policy. The Attorney at their last meeting. Scheid made a motion to adopt the Resolution as presented Member McCarty and carri vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution approving an Undeveloped Right-of- Way Vacation Policy The Town Manager gave an update on Valley Metro. On January 17th he and Mr. Peters went to the GRTC Board meeting to FIXED unlimited pass on the STAR service. He presented data on the STAR service, which was received favorably. There was some discussion, but no action was taken. again at the March 20th meeting, which he plans to attend. A follow-up meeting is scheduled with 10th to receive the information. February information and a complete compilation of that data, we will information to Council. The Town Manager next commented that the recycling center at Lake Drive Plaza will be closed on March 1st discontinue the s announcement will be put out to that effect on our 10 to make sure that all of the Town citizens know of their different options for disposing of recyclables. The Town Manager then tu and the skate park. Mr. Peters first shared with Council a relocation guide and a valley-wide menu guide that will other welcome centers and was a partnership with several of our local businesses. calendar year. CGI Communications and the skate park through a PowerPoint presentation. and will be made a part of the permanent record. commented that the Town was first approached in were i downtown revitalization, it was postpone the videos until the Spring. With regard to the skate park, Vice Mayor Hare commented on what we have gone through to put built in Roanoke City right where it floods and make them upscale and put shops there. Mr. Peters commented that in the last response letter, Ms. McMillan identified every single date that we have had to reply with additional information. one that has been approved for the last 25 years. She thanked Tom Austin who has been doing the work pro-bono. Also, for the 32- months. The Mayor commented on the CGI Program functioning and the examples that were shown 11 Under comments by Council, Council Member Liles commented on the gone up. Council Member Vinton. Mr. Peters responded that there have not be a Buffalo Wild Wings in Vinton. restaurants. Council Member Scheid commented that the Litter apologized for missing the meeting. made brief comments regarding several items that the Task Force is working on: enforcing our trash ordinance and the need some cost estimates; a review of the current trash butts civil violation much like a highway beautification and a him to send inmate regular basis in needed areas in the Town. She thanked Public Works for getting the orange bags were left by the inmates. at Lake Drive Plaza have been removed on March 1st, it would be good to clean that area up. A clean-up day has been scheduled for March 4th from 9:00 a.m. to 12 Noon at the site encouraged Council to participate. Council Member Scheid next commented that the Town applied for Smart Scale rankings came out, they are proposing to fund the top 21 projects and Anita McMillan have drafted a letter to our two members of the Commonwealth Transportation Board, William Fralin and Court Rosen Town Clerk to get the signatures. on April 10th 12 from 5:00 p.m. to 9:00 p.m. At some point the Plan will come to Council for approval. Ms. McMillan commented that it will have to go before the Planning Commission first because it is a part of the Comprehensive Plan Amendment. They would like to have all of it completed by June. Vice Mayor Hare commented on the bridge repair and again congratulated Captain Drumond. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, FEBRUARY 21, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Fabricio Drumond, Police Captain Anita McMillan, Planning & Zoning Director Christopher Linkous, Deputy Chief-Fire/EMS Joey Hiner, Public Works Director Donna Collins, Human Resources Director Mary Ann Brenchick, Deputy Director of Public Works, General Services/Stormwater Division Mary Beth Layman, Special Programs Director The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Liles, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Mikayla Parker and Ananiya Parker led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced March 4-9:00 a.m. to 12 Noon- Department Heads Clean-up Event; March 15- Roanoke Valley Gives, a 24- event to local nonprofit organizations; March 21- 6:30 p.m.-Roanoke Valley Greenway Plan Update Training Center in Daleville; March 28-10:00 a.m.- Senior Expo at War Memorial; March 30-6:30 p.m.-Roanoke Valle School; April 1-9:00 a.m. to 12 Noon-Clean Valley Day; April 10-6:30 p.m.- 2 County at the War Memorial; April 13-Arbor Day with event starting Downtown Branch Library with pres concluding with Vinton History Museum at 10:45 a.m. and May 13- Gallop 4 the Greenways and Tr Anniversary of the Greenways. Council Member McCarty also commented on the Competition that was held this past Sunday. Under requests to postpone, add to or change move Item K. (1) to after Item H. (2). The next item on the agenda was the introduction of new Paramedic/Firefighter Wayne King and recognition of Lieutenant Larry Whiting in achieving his Paramedic certification. Deputy Chief Wayne King. Lieutenant Larry Whiting level of certification in this profession of emergency Captain Drumond read the Memo from Chief Foster naming L Detective Todd Bailey, Corporal Officer Silas Chapman and Officer Danny Cox as Officers of the month for January 2017. Sergeant Froeschl was present at the meeting. The next item on the agenda, which was moved memory and service to the Town of Vinton. After Scheid made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2191 in honor of Kevin Alan Daining’s memory and service to the Town of Vinton 3 The Town Manager made comments on the picture of Mr. Daining that hangs in the Municipal Building lobby on which a plaque has been placed the picture. The next item on the agenda was the report on the Vinton Volunteer First Aid 2017. Chief Guffey gave the following report: the volunteer t hours for 108%, a unit was in service 100% of the volunteer time with the m 83% and a BLS Unit 17%. They responded to 84 out of 108 handled 73 of those calls for 68%. The fractile response time was 8.94 with 1,840 man hours for the month. They currently have 49 roll at this time process. Chief G The next item on the agenda was re funding presentations. Angie Chewning, on behalf of the Vinton Area Chamber of Commerce, made brief comments special events of the Chamber. unable to attend the meeting and his presentation has been rescheduled. Lisa Kornegay, on behalf of the William Byrd High and final year of doing the After-Prom. This year they are having an open house around 10:00 p.m. on April 8th Own Way, a glow-in-the-dark event. The event high school that does not charge for the event. Vice Mayor Hare thanked Council for continuing to Under citizens’ comments and petitions, Danny Harrison of 733 Shelbourne Avenue traffic signal at the Vinyard Road 4 matter will be referred to staff and the Public Safety Committee for review and consideration. The Town Manager commented that the Highway Safety Commission will meet on February 27th, so future. The consideration of a Resolution appropriating budget was passed over until later in the meeting. The next item on the agenda was to consider insurance claim for fire damage to the Vinton War where there was a A total of $10,049.96 request is to expenditure line item to allow the War Memorial to replace all the damaged items. Council Member Scheid asked if this occurrence would have any effect on our rates for next year. Ms. Cantrell said she does not believe so because they year. Vice May members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. insurance claim for fire damage to the Vinton War Memorial The next item on the agenda was to consider a motion to accept or reject an Henry J. Brabham, IV to gift to the Town of Vinton Town of Vinton. The Mayor commented that this matter has been discussed several times and asked Council if there were any comments. Council Member McCarty read a Statement of Conflict of Interest for the record 5) and made a part hereof. 5 Council Member Scheid made a motion to reject the offer as presented. She commented that her motion is based on staff’s briefing to Council that the road is going to be too expensive to bring it up to VDOT standards. The motion was seconded by Vice Mayor Hare who commented that he had sympathy for Mr. because he did not believe Town could take this property based on the costs to bring it up to VDOT standards. costly. The Mayor commented that he had asked staff to go back and take another look at the road to see if there was some way to accommodate the request. He did agree that it is too exp encourage the Braham’s support that it has at this time. The motion carried by the with all members voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Abstain (1) - McCarty. Rejected offer by Sarah A. & Henry J. Road and Vinyard Road in the Town of Vinton The next item on the agenda was to consider a Henry J. Brabham, IV to gift to the Town of Vinton a Vinyard Road in the Town of Vinton. Vice Mayor Hare made a motion to reject the offer as presented; the motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Abstain (1) – McCarty. Rejected offer by Sarah A. & Henry J. Vinton a stormwater best management facility consisting of 2.855 acres located Road in the Town of Vinton The next item for that was passed over earlier in the meeting was to consider adoption of a Resolution appropriating funds in the amount of $1,429.45 received for scrap metal to the Public Works budget. Joey Hiner commented that these funds came from the scrap metal collected at the Shop. is collected in and once the dumpster is full 6 Vice Mayor Hare made a motion to adopt the Resolution as presented; the motion was seconded Vote 5-0; Yeas (5) – Grose; Nays (0) – None. the Public Works budget The next item on the agenda was a on Zones in the Roanoke Valley. The in a marked area in the back parking lot in front of the Police Department that is under 24 hour video camera surveillance. The Zone Craigslist or yard sale pages. This is available to anyone in the Roanoke Valley the formal kick-off on Friday. Liles asked the time of the kick- Chief Foster responded that he the exact time yet, but he would notify everyone. The Town Manager gave an update on Valley Metro. He commented that at the last Council scheduled with Valley Metro on February 10th to receive the January Peters met with Sherman Stovall, Carl Palmer and wanted to receive the February data and compile all of the information shared. They plan to attend the March 20th Board meeting where the STAR unlimited discussed. Vice Mayor Hare asked if there would be a cross- done. The survey was done by the driver calling back, which was not the way that he expected it to be done. However, a process, it made sense. utility customer had expressed interest in e-billing Customers who make electronic payments have checked that they wanted e-bills been a disconnect system and the payment system. He then called 7 Ms. Cantrell commented the third-party vendor that takes the utility payments on- option to do e-billing since they are tied directly also flag in the system the e- which would stop them from generating the paper They have signed up for e-billing. They will be we will be switching to e-billing and if they want to keep paper billing, they will have to notify us to opt out of the e-bill only. and once it is in place, it will save the Town some money. Council Member Scheid asked if there was a way to advertise the e- would be put on the bill with the information and they have to sign up on-line through the third- party vendor. Council Member Liles asked if the The Town Manager responded yes, but wanted to get the 322 taken care of and then it will be advertised. Vice Mayor Hare asked how those 322 individuals pay their bills and Ms. Cantrell responded through the vendor by e- Hare then customers who key in the their bank, but get a confirmation that leaves them to believe that they paid their bill discussion was had in this regard. The Town Manager next commented that Pete Peters would share with Council about the Event Zone and bring them up to date on the noise issue with Southern States. constant communication with Southern States about the noise complaint issue and he does plan States and ask them to continue to review their could do to satisfy the citizen’s concerns. already had a long history of providing excellent community events for the citizens and visitors. This is with the continued partnership of Town 8 departments and staff to help produce these events along with Mary Beth Layman, our Special Chamber. PowerPoint presentation. prese and will be made a part of the permanent record. In December, which meets monthly. the purpose of the Committee. sponsored by the Chamber, Senior Center. The Star City Playh running from March 24th through November 19th and Twin Creeks Brewing Co. will have concerts on Saturdays from 5:00 p.m. to 8:00 p.m. dates that we do not have events. the Valley and the Town is very this concert series to Vinton. The concerts would typically be the fourth Friday of the month running but they will not drastically impact the Chamber Mingles. the Farmer’s Market stage. children. Ms. Brown responded from the audience that it is a family-friendly event. The Town Manager exp exciting Spring, Summer and Fall in Town. will Roanoke Valley communities’ papers this week. 9 Council Member Scheid asked if the Food Truck Fest is something that Feeding America organizes. Mr. Peters responded that it is an event produced by Big Lick Entertainment in conjunction with Feeding America. It will be a fundraiser for that organizatio rotate to other non- that the Town is only the host location and could not answer that question. Council notification concerning the old William Byrd March 16th at Falmouth sending a letter of support for this nomination. This is one of the requirements for them to get their tax credits. The next item on the agenda was the Financial Reports for December 2016 and January 2017. Committee met last week to discuss the two reports budget. waiting for fee-for- will amount to $110,000. Expenditures are under where we would expect at this point which has a lot to do with grant Greenway and the DUI Task Force. The Utility Fund continues to be strong, up at 111%, nearly $200,000.00 over what was projected at this point and timing on some of the spending is driving the expenditures. that business licenses are up 68% year-to- Over last yea Meals taxes are up 22% year-to- over year. Sales taxes are up 18% or 4% year over year. The cigarette tax is off target by about 15%, but up 4% year over year. year over year a about $27,000 year over year. 10 Vice Mayor Hare made a motion to approve the Financial Reports for December 2016 and January 2017; the motion was seconded by Council Member S with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. The Finance Committee and Budget Team did begin some reviews of the budget to see where the shortfalls are and where we might need to address items and gave staff some guidance on direction. It was a very productive meeting. December 2016 and January 2017 The Mayor commented that he would like for community or the surrounding area that have had positive impact on the quality of life in the Town. If Council has anyone they would like to recognize, he asked that they submit that information to the Town Clerk. He has someone he wants to recognize and the challenge to staff. Under comments by Council: Council Member Liles commented that he is very excited about all of the events together. comments by Council Member Liles and also expressed every event and for her support of the Town. Town Clerk responded yes. She as McMillan about the Clean Valley Day letter that was not contacted Clean Valley Council to see who has registered with them. Normally as late as Thursday before the Clean- all of the groups. Vice Mayor Hare asked the Town Manager if there will be any notification at the recycling area at Lake The Town Manager responded t Messenger and on all of the social media. 11 Justin Davison, Chamber President, expressed thanks to Council for their support of the Chamber and all the departments and staff that help with their events. He was at an intern fair at Roanoke College hearing about things in Vinton. Council Member Liles made a motion to adjourn the meeting; with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting was adjourned at 8:45 p.m. APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk Meeting Date March 7, 2017 Department Administration Issue Annual update of the Roanoke Valley-Alleghany Regional Commission Summary Wayne Strickland, Executive Director, will be at the meeting to give the annual update on behalf of the Roanoke Valley-Alleghany Regional Commission. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date March 7, 2017 Department Administration Issue Request for funding presentations: a. Mountain View Humane b. Vinton Volunteer First Aid Crew c. Vinton Volunteer Fire Department Summary Mark Brittain, Executive Director for Mountain View Humane will be present to give a 10 minute presentation to support their request for funding in the FY2018 budget as well as Chief Guffey for the First Aid Crew and Chief Oakes for the Fire Department. Attachments FY2018 Request for Funding Applications Recommendations No action required Town Council Agenda Summary Meeting Date March 7, 2017 Department Fire & EMS Issue Consider adoption of a Resolution appropriating funds in the amount of $866.99 from the sale of equipment from the Fire & EMS Department through Public Surplus. Summary Several pieces of equipment, an old SCBA fill station and compressor, an exhaust fan with electrical cord reel, a PPV fan and a pressure washer were sold in December 2016 through Public Surplus and the bid funds of $866.99 were received into Revenue Account, 200.1502.008, Sale of Equipment. The Fire & EMS Department desires to purchase and install a washer for the purpose of washing turnout gear after a fire in order to reduce staffs’ exposure to potentially serious harmful carcinogenic containments. They are requesting the appropriation of the $866.99 for this purchase. This matter has been discussed at a recent Public Safety Committee meeting and the Committee supports this request. Attachment Resolution Recommendation Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 7, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, an old SCBA fill station and compressor, an exhaust fan with electrical cord reel, a PPV fan and a pressure washer from the Fire & EMS Department were sold through Public Surplus and the bid funds of $866.99 were received into Revenue Account, 200.1502.008, Sale of Equipment; and WHEREAS, the Fire & EMS Department desires to purchase and install a washer for the purpose of washing turnout gear after a fire in order to reduce staffs’ exposure to potentially serious harmful carcinogenic containments and has requested the appropriation of these funds for said purchase; and WHEREAS, the funds need to be appropriated from the Revenue Account to the Other Equipment Account in the Fire & EMS budget. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: 200.1502.008 Sale of Equipment $866.99 200.25100 Appropriations $866.99 200.3205.716 Other Equipment $866.99 200.25000 Estimated Revenue $866.99 This Resolution adopted on motion made by Council Member ____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: ____________________________ Susan N. Johnson, Town Clerk Meeting Date March 7, 2017 Department Special Programs Issue Consider adoption of a Resolution appropriating $500.00 received from Huterra, the Charitable Social Network, for reimbursement of a gift basket purchased by Special Programs to promote holiday local shopping. Summary The Special Programs Department purchased items for a gift basket valued at $500.00 to promote holiday local shopping and Huterra handled the on-line prize drawing. A check from Huterra has been received in the amount of $500.00 for reimbursement and needs to be appropriated back to the Special Programs budget to cover this expense. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 7, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, a check in the amount of $500.00 has been received from Huterra, the Charitable Social Network for reimbursement of a gift basket that was purchased by Special Programs to promote holiday local shopping; and WHEREAS, the check has been received into the Revenue Account 200.1899.001 – Miscellaneous Income and it is necessary for Council to appropriate the funds from said Revenue Account to the Materials and Supplies Expenditure Account – 200.7101.553 for Special Programs. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: 200.1899.001 Miscellaneous Income $500.00 200.25100 Appropriations $500.00 200.7101.553 Materials and Supplies $500.00 200.25000 Estimated Revenue $500.00 This Resolution was adopted on motion made by Council Member _______________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk 1 Meeting Date March 7, 2017 Department Finance/Treasurer Issue Update on real estate tax assessment for Calendar Year 2017 and request to advertise a public hearing for April 4, 2017 to set the real estate tax, personal property tax and machinery and tools tax rates. Summary Section 58.1-3321 of the 1950 Code of Virginia, as amended, requires that certain notices be published and a public hearing be held when the annual real estate assessment less new construction results in an increase of 1% or more. The Town of Vinton’s real estate assessment less new construction has increased by approximately .93% for the calendar year 2017. A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2017 $ 467,013,600 Year 2016 - 461,728,300 Total Increase $ 5,285,300 Year 2017 $ 467,013,600 Less New Construction - 979,800 Net Assessed Value 466,033,800 Year 2016 - 461,728,300 Net Increase $ 4,305,500 Tax Levy: Year 2017 $ 326,910 Year 2016 323,210 Increase $ 3,700 Assessment Increase (Less New Construction) - .0093 or .93% Even though the Town’s Assessment less new construction only increased by .93%, an advertisement will be placed in the Vinton Messenger for a public hearing at the April 4, 2017 Council Meeting in order to set the tax rates. Town Council Agenda Summary 2 Attachments None Recommendations Authorize the advertisement for Public Hearing on April 4, 2017 1 Meeting Date March 7, 2017 Department Administration Issue Briefing on the proposed Gish Mill Redevelopment Feasibility Study and a potential FY17 Budget Transfer of $25,000 to fund the study. Summary In the fall of 2015, the Town of Vinton purchased the Gish Mill property (also known as the Holdren’s Store) for the purpose of salvaging one of the Town’s founding buildings and for the eventual rehabilitation/restoration of the structure in order to redevelop the site for potential commercial or civic use, while preserving its historic character. Staff recently worked with a local architectural and engineering firm with expertise in historic renovations to draft a scope of work and cost estimate for a redevelopment feasibility study for the property. If approved, the study will begin in April of 2017. The scope of work consists of the following elements; Structural & Building Assessment (Internal and External), Historical Inventory (Structural and Aesthetic), Land-use/Zoning, Flood Mitigation Design, Concept Plan and Rendering Development, Public/Stakeholder Input and Construction Cost Estimates for the eventual restoration. Current funds are available within the balance of the CDBG budget within Economic Development and may be transferred from account number 200.8105.346 (CDBG Expenditures) to 200.8510.302 (Contractual Services) with Council approval. The Council Economic Development and the Council Finance Committees have both endorsed proceeding with the study, as well as the transfer of funds within budget to cover the expense. Town Council Agenda Summary 2 Staff plans to apply for a Local Assistance Planning Grant with DHCD to possibly be reimbursed for a portion of the project’s expense and staff will also consider applying for an Industrial Revitalization Fund (IRF) grant, also with DHCD in March of 2018 to fund the rehab. Attachments None Recommendations No action required