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HomeMy WebLinkAbout3/15/2016 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 15, 2016 AGENDA Consideration of: A. 6:00 p.m. - WORK SESSION 1. Briefing on Roanoke Valley Transit Vision Plan – Cristina Finch, Roanoke Valley- Alleghany Regional Commission 2. Briefing on the results of the Request for Proposals (RFP) to locate a private operator for the Vinton Municipal pool – Pete Peters 3. Briefing on the proposed Performance Agreement with Old School Partners, LLC, and the Roanoke County Economic Development Authority regarding the Economic Development Incentive Grant to redevelopment of the former Roland E. Cook Elementary School – Pete Peters B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. APPOINTMENT OF POLICE CHIEF AND SWEARING IN CEREMONY G. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Co-Officers of the Month for February 2016 – Chief Jeff Dudley 2. Annual update from the Roanoke Valley Greenway Commission – Liz Belcher 3. Annual update from the Roanoke Valley-Alleghany Regional Commission – Wayne Strickland H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr., Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 2 I. PUBLIC HEARING 1. Consideration of public comments regarding setting of the real estate, personal property and machinery and tools tax rates for calendar year 2016. a. Open Public Hearing • Report from Staff • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider adoption of an Ordinance setting the real estate tax rate for calendar year 2016 d. Consider adoption of an Ordinance setting the personal property tax rate for calendar year 2016 J. TOWN ATTORNEY K. TOWN MANAGER ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution setting the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2016 tax year. – Town Manager 2. Consider adoption of a Resolution appropriating funds in the amount of $22,028.00 and transferring funds in the amount of $7,972.00, for a total amount of $30,000.00 for the purchase of a replacement vehicle in the Police Department. – Chief Jeff Dudley 3. Consider adoption of a Resolution authorizing the Interim Town Manager to execute a Performance Agreement with Old School Partners, LLC., and the Roanoke County Economic Development Authority as part of the redevelopment of the former Roland E. Cook Elementary School. – Pete Peters L. FINANCIAL REPORT FOR JANUARY 2016 M. MAYOR N. COUNCIL 1. Comments from Council Members O. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 2. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (5) of the 1950 Code of Virginia, as amended, for discussion concerning a prospective business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community P. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING Q. ADJOURNMENT 3 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NEXT TOWN COUNCIL MEETINGS/COMMITTEES: April 5, 2016 – 6:00 p.m. – Work Session followed by Regular Council Meeting at 7:00 p.m. – Council Chambers April 6, 2016 – 8:00 a.m. – Public Works Committee Meeting – TOV Conference Room April 11, 2016 – 3:00 p.m. – Finance Committee Meeting – Finance Conference Room Meeting Date March 15, 2016 Department Administration Issue Briefing on the draft Roanoke Valley Transit Vision Plan by Cristina Finch, Transit Planning & Programming Manger for the Roanoke Valley Allegheny Regional Commission (RVARC) Summary RVARC in conjunction with the Transit Vision Plan Steering Committee have developed a Draft Transit Vision Plan for the Roanoke Valley that includes Short-term (1-5 years), Mid-term (10- 15 years) and Long-term (15-25) recommendations. Mrs. Finch would like to present the final draft recommendations to Town Council and receive conceptual support prior to the plan being considered for adoption for the Transportation Planning Organization’s (TPO) Policy Board. Attachments Additional details regarding the Draft Transit Vision Plan can be viewed at http://rvarc.org/transportation/transit/ Recommendations No action required Town Council Agenda Summary Meeting Date March 15, 2016 Department Administration Issue Briefing on the results of the Request for Proposals (RFP) to locate a private operator for the Vinton Municipal Pool Summary As directed by the objectives established by Town Council at their planning retreat in October 2015, TOV Staff initiated a Request for Proposal (RFP) to solicit a private operator for the Vinton Municipal Pool on Monday, February 8, 2016. The RFP was closed on February 29th at 2pm with only one proposal received. 1. Aquatic Management, Atlanta Georgia- $40,764 a. Provides management, concession labor and lifeguards to operate the pool for 6 hours per day between Memorial Day and Labor Day 2016. b. Does not provide for the seasonal opening or closing of the pool. c. Does not supply chemicals or other operational supplies. Attachments Copy of the original RFP and proposal received from Aquatic Mgt. Recommendations 1. Direct staff to issue a letter to Aquatic Management thanking them for their proposal. 2. Direct staff to continue to seek other options for private management and operation of the pool. 3. Direct staff to develop appropriate options to safeguard the pool to such a time that a suitable management provider can be secured or alternative solution for pool operations can be developed. Town Council Agenda Summary Meeting Date March 15, 2016 Department Administration Issue Briefing on the proposed Performance Agreement with Old School Partners, LLC., and the Roanoke County Economic Development Authority regarding the Economic Development Incentive Grant to redevelopment of the former Roland E. Cook Elementary School. Summary The Roanoke County Board of Supervisors and the Roanoke County Economic Development Authority presented Old School Partners, LLC., with an Economic Development Incentive Grant in August of 2015 valued at $150,000 to encourage the redevelopment of the former Roland E. Cook Elementary School property. Old School Partners’ investment is anticipated to reach approximately $3.2 million towards redeveloping the property into 21 apartments while also maintaining the historic character of the property. The Town of Vinton also agreed in theory to a mirror agreement back in August of 2015 as a means to solidify the redevelopment project, although staff did not have the firm details necessary to establish the anticipated value of the Town’s grant until earlier this month. The terms of Vinton’s Economic Development Incentive Grant include the reimbursement of applicable permitting fees, water and sewer connection fees and the property taxes collected on the property over a ten year period not to exceed $7,500. Attachments Draft Performance Agreement Recommendations No action required Town Council Agenda Summary 1 PERFORMANCE AGREEMENT THIS PERFORMANCE AGREEMENT (the “Agreement”) is made as of this _____ day of ________, 2016, by and between the TOWN OF VINTON, a political subdivision of the Commonwealth of Virginia, (hereafter, the “Town”), the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA (hereafter, the “Authority”), and OLD SCHOOL PARTNERS, LLC., a Virginia limited liability company (hereafter, the “Company”). WITNESSETH WHEREAS, the Town of Vinton Council and the Economic Development Authority of Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of the Town of Vinton and Roanoke County through the redevelopment and preservation of historic property in order to provide for retained and increased employment and corporate investment in the Town of Vinton; and WHEREAS, the Company desires to acquire the old Roland E. Cook Elementary School, located in the Town of Vinton, that will be redeveloped for the Company’s use that will contain twenty-one (21) apartments, including a complete restoration, while maintaining the historic character of the building and incorporating modern conveniences (the “Project”) located at 412 S. Poplar Street, Vinton, VA (Tax Map #060.16-09-39 and 40) (the “Property”), and WHERAS, the Town and the Authority expect that the Company will promote economic development and generate new local tax revenues for the Town of Vinton; and WHEREAS, this increased investment constitutes a valid public purpose for the expenditure of public funds. NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the parties agree to the following: 1. Site Development by the Company. a. The company will cause this new Project in the Town of Vinton to be made and developed, subject to obtaining a rezoning of the Property by the Town, ordinary and necessary governmental approvals from the Town, the approval of historic tax credits, and any other governmental agency. b. The Company shall cause the Property to be renovated, restored and construction into approximately twenty-one apartments while maintaining the historic character of the building and incorporating modern conveniences. The estimated project cost (including but not limited to construction and related soft costs) is $3.2 million. The renovation of the Property is scheduled to be completed by June 30, 2017. c. The Company agrees to provide the Town and the Authority with any and all documentation (provided that any personally identifiable, private, confidential or other information Company is required by law to keep private, shall be redacted) that may be 2 required to verify the investment figures, during the period in which the Grant payments are to be made pursuant to the Agreement. d. The Company agrees to acquire the property from Roanoke County for $10.00, subject to the terms and conditions set out in an Option Agreement, which is available from Roanoke County and referenced in this Performance Agreement. The Company also agrees at its cost and expense: i. to prepare a Historic Preservation Certification Application, and to prepare such other documents as may be necessary to seek the listing of the Property on the National Register of Historic Places for both Part 1-Evaluation of Significance and Part 2-Description of Rehabilitation; ii. complete the steps required to rezone the property compatible for the proposed uses of this Project; iii. to complete an architectural review of the Property; iv. to prepare preliminary construction cost estimates; v. to explore financing opportunities; vi. to prepare monthly progress reports; vii. to provide copies of these documents to the Town. 2. Procedures for the reimbursement of Authority funds to the Company. a. Beginning in the calendar year 2016, the Town shall appropriate the Authority sums sufficient for an Economic Development Incentive Grant for the benefit of the Company. These sums sufficient amounts will equal a total of ten (10) years of new local real estate taxes generated by the Project. The total real estate tax reimbursement shall not exceed $7,500. This ten-year period will commence on January 1, 2017. b. Upon receipt of an invoice from the Company, the Authority shall also reimburse the Company for any permitting fees and water and sewer connection fees imposed by the Town associated to the Project. c. Within sixty (60) days of the end of each calendar year beginning January 1, 2017 and until December 31, 2026, the Company shall provide such financial and tax data relating to the Project (provided that any personally identifiable, private, confidential or other information Company is required by law to keep private, shall be redacted) as may reasonable required by the Authority so that the Authority may calculate the actual grant amounts. The Company hereby authorizes the Treasurer for the Town to release to the Authority the Company’s tax information and data so that the Authority may calculate the actual reimbursement amounts. The Authority shall pay the annual reimbursement amount to the Company at an address designated by the Company within thirty (30) days after receipt by the Authority of the data. d. If the Company terminates this project or fails to complete the construction of this development by June 30, 2017, then the Authority shall be relieved of any obligation to the Company for any Economic Development Incentive Grant. 3. The Company shall have the right to assign this Agreement to a spate entity provided that any such assignment shall not relieve the Company of its obligations herein. 3 4. If any party is unable to perform its commitments under this Agreement by reason of force majeure, then that party shall not be deemed to be in default of its obligations under this Agreement, and any deadlines for the performance of its obligations and, if applicable, the deadlines for the performance of the other party’s obligations shall be extended for a time equal to the time period of the force majeure event, plus ten days. The term “force majeure” as used herein, shall include without limitation acts of God: hurricanes, floods, fire, tornadoes, earthquakes, storm; strikes or other industrial disturbances; acts of public enemy’s; orders of governmental authorities; insurrections; riots; epidemics. 5. This agreement shall be governed by and all disputes related hereto shall be determined in accordance with the laws of the Commonwealth of Virginia. 6. This Agreement and any payments of public funds are subject to future appropriations by the Vinton Town Council to the Authority. IN WITNESS WHEREOF, the undersigned have executed this Agreement the day and year first written. TOWN OF VINTON, VIRGINIA ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA By:_________________________________ By:____________________________________ Barry W. Thompson Interim Town Manager Title:___________________________________ APPROVED AS TO FORM: OLD SCHOOL PARTNERS, LLC. ______________________________ By:____________________________________ Theresa J. Fontana, Town Attorney Title:___________________________________ Meeting Date March 15, 2016 Department Council Issue Appointment of Police Chief and Swearing In Ceremony Summary Council will appoint Thomas L. Foster as the new Police Chief. The Town Clerk will administer the Oath of Office and Chief Dudley will present his badge Attachments None Recommendations Motion to appoint Thomas L. Foster as Police Chief Town Clerk to administer Oath of Office Chief Dudley will present badge Town Council Agenda Summary Meeting Date March 15, 2016 Department Police Issue Co-Officers of the Month for February 2016 Summary Sergeant Michael Byrd, Corporal Scott Hurt and Officer Terry Pittman were selected as Co- Officers of the month for February and will be recognized at the meeting Attachments Memo from Chief Dudley Recommendations Read Memo Town Council Agenda Summary Meeting Date March 15, 2016 Department Administration Issue Annual update from the Roanoke Valley Greenway Commission Summary Liz Belcher, Greenway Coordinator, will be at the meeting to give the annual update on behalf of the Roanoke Valley Greenway Commission. Attachments Power Point Presentation Recommendations No action required Town Council Agenda Summary 3/10/2016 1 Roanoke Valley Greenways Update to Vinton Town Council March 15, 2016 2 Agenda •Budget Time •Update on Roanoke River Greenway •Other Progress across the Valley •Botetourt’s Request to Join Greenway C. •Coming Next – What Can We All Do? 3/10/2016 2 3 Budget Time •Greenway budget 2016: $94,220 •Greenway budget 2017: $94,220 •Town of Vinton’s population: 8,151 = 3.74% of the Valley total of 218,219 (Weldon Cooper Center Jan 2015) •Funding request is 3.74% of $94,220 = $ 3,520 (Same as last year) 4 2015 Progress Priority 1: Roanoke River Greenway 3/10/2016 3 Roanoke River–Diuguids to West Riverside Park 2015 Progress Final route approval 50% plans to VDOT, County & Salem HB 2 Scoring Recommendation: +$4.5 million, decision in June Engineering 3/10/2016 4 Built Roanoke River –West Riverside Park to Eddy 2015 Progress Design of bridge at Eddy – Construction 2016 Status: Bridge at Eddy Construction: 2016 Funding: RSTP, Enhancement 3/10/2016 5 Built Roanoke River –Eddy to Rotary Park 2015 Progress Design of bridge widening at Apperson – Can’t do greenway on the bridge Bid link from Rotary to LG light and under 419 – too high, build it force account Status: Rotary to City Line Engineering And ROW 2015 Progress Acquired ROW from Apperson to City line, behind Cook Drive Issue: ROW at Willow River Mason Creek 3/10/2016 6 Roanoke River –Salem to Bridge St. 2015 Progress Finished construction from Salem line to Aerial Way Made the news about right of way with landowners Status: Salem to Bridge Street Phase 1: Salem Line to Aerial Way Opened July 2015 Phase 1 Phase 2 3/10/2016 7 Status: Phase 2 – 2017 3/10/2016 8 Difficulty with ROW Roanoke River –City Line to Explore Park 2015 Progress Finished archaeological review of route Received 50% plans; fully funded but no ROW yet Applied for several grants to get to Explore Park. Built Engineering 3/10/2016 9 Alignment to Explore Park – FLAP Grant Application 3/10/2016 10 Construction Sites in 2013 Construction, Work Sites 2013 Construction, Work Sites 2014 Construction, Work Sites 2015 Grant Applications Ribbon Cuttings in 2015 June 24, 2015 3/10/2016 11 Ribbon Cuttings – July 24, 2015 Lick Run Greenway Bridge over 581 3/10/2016 12 Coming This Week: A Greenway Sign on the Bridge Ribbon Cutting – February 5, 2016 Funding: None $2,500 in materials from FORVA, FBRP, and Pathfinders 3500 volunteer hours 3/10/2016 13 Pathfinders Projects 120 Volunteer Work Days; 5800 hours in 2015 2015 Rattlin’ Run and Rock ‘n Roll at Cove Fisherman’s Trail, Blue Ridge Parkway Buffalo Mountain, Natural Bridge 3/10/2016 14 Rattlin’ Run Trail Horsepen Bridge Replacement 3/10/2016 15 Fisherman’s Trail At Blue Ridge Parkway Vinton Leadership Address Signage 3/10/2016 16 Coming Soon – Construction Glade Creek Greenway in Vinton TA Funding Proposed by CTB: $235,000 3/10/2016 17 Tinker Creek Greenway Study RTCA Grant Assistance Tinker Creek Greenway Walnut to Orange - $1.2 M in RSTP 3/10/2016 18 Tinker Creek Greenway Orange to RCIT Potentially City and EDA funded, Orange Ave to RCIT, in anticipation of economic development Tinker Creek Greenway Ardaugh County working on easement with Ardaugh and other landowners in corridor 3/10/2016 19 Daleville Greenway in Botetourt TA Funds‐$476K 3 miles‐Greenfield to Daleville Town Center 37 Coming Soon – Botetourt Has Asked to Join Greenway Commission 3/10/2016 20 Botetourt’s Recent and Ongoing Commitment to Trails •Tourism Strategic Plans (2007, 2012) •Recreational Trails Plan (2014) •Board Level Strategic Plan (2015) •“Botetourt Cool” •Passive Recreation Development •Trails and Greenways •Regional Connections •Engage National Forest and National Park Service •Dedicated Trail Planning Staff •BoS Resolution to Join RV Greenway Commission (2015) •Botetourt County Comprehensive Plan Update (2016) •Hiring staff (2017) Other Existing Assets •Appalachian Trail •Spur Hiking Trails •Town of Troutville‐AT Community •George Washington and Jefferson National Forest  •70,000 acres or 22% of the land mass of Botetourt County •Motorized, Horseback, Bicycle, Hiking •Bike Route 76 •Spur Scenic Cycling Tours •Blue Ridge Parkway •Spur Horseback, Bicycle, Hiking •Headwaters of the James River •45 miles •Water Trail Access •Large Track Quarry Operation Landholdings 3/10/2016 21 Greenfield Trail System Coming Soon – Catawba Greenway 3/10/2016 22 Coming Soon – Greenway Ambassadors Coming Soon - Special Events 10th Gallop 2016 – May 14 VDOT Workshop September 2016 3/10/2016 23 Coming Now – County Strategic Plan Coming NOW –Roanoke Valley Gives Day March 16, 2016 3/10/2016 24 What Can You Do? •Discover all the greenways and trails in the valley •Set a goal to improve your own health •Encourage children and grandchildren to be connected with greenways •Give March 16 •Sponsor or run Gallop for Greenways – May 14 3/10/2016 25 What Can You Do? •Consider adding Botetourt to the Greenway Commission •Support staff in developing Glade Creek Greenway •Include the greenway in plans for Gish’s Mill You Are a Greenway Volunteer! Read MountainCarvins Cove Trail Volunteers >1680 hours 3/10/2016 26 Thanks for Doing Your Part to Make Greenways Special Places! Meeting Date March 15, 2016 Department Administration Issue Annual update by from the Roanoke Valley-Alleghany Regional Commission Summary Wayne Strickland, Executive Director, will be at the meeting to give the annual update on behalf of the Roanoke Valley-Alleghany Regional Commission. Attachments None Recommendations No action required Town Council Agenda Summary 1 Meeting Date March 15, 2016 Department Finance Issue Consideration of public comments regarding setting of the real estate, personal property and machinery and tools tax rates for calendar year 2016. Summary Section 58.1-3321 of the 1950 Code of Virginia, as amended, requires that certain notices be published and a public hearing be held when the annual real estate assessment results in an increase of 1% or more of the total real estate tax levy. The Town of Vinton’s real estate tax levy has increased by approximately .62% for the calendar year 2016. A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2016 $ 461,668,500 Year 2015 - 458,804,800 Total Increase $ 2,863,700 Year 2016 $ 461,668,500 Less New Construction - 1,223,500 Net Assessed Value 460,445,000 Year 2015 - 458,804,800 Net Increase $ 1,640,200 Tax Levy: Year 2016 $ 323,167 Year 2015 321,163 Increase $ 2,004 Assessment Increase - .62 or .62% Town Council Agenda Summary 2 An advertisement was placed in the Vinton Messenger for a public hearing at the March 15, 2016 Council Meeting in order to set the tax rates. The current rate is $.07 per $100.00 of assessed value. No change is being recommended for calendar year 2016. The current personal property tax rate is $1.00 per $100.00 of the assessed evaluation of all personal property excepting there from household furnishings, and 50% or $.50 per $100.00 of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications. No change is being recommended for calendar year 2016. Attachments Ordinance setting the real estate tax rates Ordinance setting the personal property tax rates Recommendations Conduct Public Hearing Motion to adopt Ordinance setting real estate tax rate Motion to adopt Ordinance setting personal property tax rate ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 15, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA AN ORDINANCE to provide for the annual levy on real estate in the Town of Vinton, Virginia. WHEREAS, it is desirable of the Town of Vinton to collect real estate taxes semi-annually by June 5th and December 5th; and WHEREAS, the annual levy is necessary to provide for the daily operation of various municipal departments of the Town of Vinton, and thus avoid creating an emergency. NOW THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton that the tax levy for the calendar year 2016 on all real property and improvements shall be as follows: "All Real Estate shall be assessed at 100% of fair market value, local levy of SEVEN CENTS ($.07) per ONE HUNDRED DOLLARS ($100.00) of the assessed value for the calendar year 2016." BE IT FURTHER ORDAINED that a copy of this Ordinance be immediately forwarded by the Town Clerk to the Commissioner of Revenue for Roanoke County/Town of Vinton, and to the Finance Director/Town Treasurer of the Town of Vinton. This Ordinance adopted on motion made by Council Member _______________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ___________________________ Susan N. Johnson, Town Clerk ORDINANCE NO. AT A SPECIAL MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 15, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA AN ORDINANCE to provide for the annual levy on all personal property in the Town of Vinton, Virginia, and to provide for the annual levy on the classification of vehicles owned by disabled veterans, pursuant to § 58.1-3506 of the Code of Virginia (1950, as amended, and by the adoption of Ordinance No. 594 dated August 17, 1993 by the Vinton Town Council. WHEREAS, it is desirable of the Town of Vinton to collect personal property taxes by May 31, 2016; and WHEREAS, the annual levy is necessary to provide for the daily operation of various municipal departments of the Town of Vinton, and thus avoid creating an emergency. NOW THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2016 shall be one dollar ($1.00) per one hundred dollars ($100.00) of the assessed valuation of all personal property excepting therefrom household furnishings; and BE IT FURTHER ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2016 shall be fifty percent (50%) or fifty cents ($.50) per one hundred dollars ($100.00) of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications; and BE IT FURTHER ORDAINED that a copy of this Ordinance be immediately forwarded by the Town Clerk to the Commissioner of Revenue for Roanoke County/Town of Vinton, and to the Finance Director/Town Treasurer of the Town of Vinton. This Ordinance adopted on motion made by Council Member ________________, seconded by Council Member ______________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ___________________________ Susan N. Johnson, Town Clerk 1 Meeting Date March 15, 2016 Department Finance Issue Consider adoption of a Resolution setting the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2016 tax year. Summary The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a statewide program to provide relief to owners of personal use motor vehicles. The 1998 Act envisioned a five year phase-in of relief expressed as a percentage of the bill related to the first $20,000 of personal use vehicle value. Costs soared and percentage was frozen at 70% since 2001. In 2004 and 2005, additional legislation was passed to amend the original Act. This legislation capped PPTRA at $950 million for all Virginia localities for Tax Years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government’s pro rata share of Tax Year 2004 payments from the Commonwealth. The Town’s share of the $950 million is $203,096. In order to put these changes into effect, the Town Council adopted an Ordinance that set the framework for the implementation and administration of the 2004-2005 changes to the Personal Property Tax Relief Act (PPTRA) of 1998. This ordinance was adopted on December 6, 2005. The Town uses The PPTRA Allocation Model developed by the State to calculate the effective reimbursement rate. This model uses historical trends and a five year rolling average to calculate the effective reimbursement rate. This same methodology for calculating the rate is used by many of our neighboring localities. In 2016, once again Town and County staff computed the effective reimbursement rate based upon the PPTRA allocation model. The percentage is similar to those localities that are ready to adopt their resolutions. The rate for the County is 58.07% and the Town of Vinton is 61.71%. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 15, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION setting the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2016 Tax Year. WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle with a taxable situs within the Town commencing January 1, 2016, shall receive personal property tax relief; and WHEREAS, this Resolution is adopted pursuant to Vinton Code § 86-58 enacted by the Council of the Town of Vinton on December 6, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 61.71% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 61.71% tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of “qualifying” (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to the Town of Vinton by the Commonwealth of Virginia. 6. That entitlement to personal property tax relief for qualifying vehicles for tax year 2005 and all prior tax years shall expire on September 1, 2006, or when the state funding for tax relief is exhausted or depleted. Supplemental assessments for tax years 2005 and prior that are made on or after September 1, 2006 shall be deemed ‘non-qualifying’ for 2 purposes of state tax relief and the local share due from the taxpayer shall represent 100% of the assessed personal property tax. This resolution shall be effective from and after the date of its adoption. This resolution adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, Town Clerk Meeting Date March 15, 2016 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $22,028.00 and transferring funds in the amount of $7,972.00, for a total amount of $30,000.00 for the purchase of a replacement vehicle in the Police Department. Summary On July 15, 2015, a 2012 Dodge Charger, the K9 Vehicle, (Unit 1146) of the Police Department was damaged as a result of a vehicle accident, a driver trying to avoid another vehicle at a stop light. The Town has received an insurance settlement payment from VML in the amount of $22,028.00. The Police Department is requesting to use the insurance funds along with $7,972.00 from ATF Forfeiture funds to purchase a police vehicle to replace the Chief of Police vehicle (Unit 1129) at a total cost of $30,000.00. A new lease agreement for patrol vehicles is expected in the FY2017- 2018 budget and a patrol vehicle will be purchased at that time to replace the K9 vehicle Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 15, 2016 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179 WHEREAS, on July 15, 2015, a 2012 Dodge Charger, the K9 Vehicle, (Unit 1146) of the Police Department was damaged as a result of a vehicle accident, a driver trying to avoid another vehicle at a stop light; and WHEREAS, the proper insurance filing was made with the VML Insurance Programs and has the insurance settlement payment been received into the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $22,028.00; and WHEREAS, the Police Department is requesting to use the insurance funds along with $7,972.00 from ATF Forfeiture funds to purchase a police vehicle to replace the Chief of Police vehicle (Unit 1129) at a total cost of $30,000.00; and WHEREAS, a new lease agreement for patrol vehicles is expected in the FY2017-2018 budget and a patrol vehicle will be purchased at that time to replace the K9 vehicle; and WHEREAS, in order for the Police Department to purchase said vehicle, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001- Recoveries and Rebates and the Revenue Account 200.2404.021- ATF Forfeiture Account, to the Police Department Operating Budget Account Number 200.3101.709 – Motor Vehicles and Equipment. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the Police Department to purchase the new vehicle and approve the following: FROM: 200.1901.001 Recoveries and Rebates $22,028.00 200.2404.021 ATF Forfeiture Fund $7,972.00 Total Revenue $30,000.00 TO: 200.3101.709 Motor Vehicles and Equipment $30,000.00 2 This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date March 15, 2016 Department Administration Issue Consideration of a Resolution authorizing the Interim Town Manager to execute a Performance Agreement with Old School Partners, LLC., and the Roanoke County Economic Development Authority as part of the redevelopment of the former Roland E. Cook Elementary School. Summary Old School Partners, LLC., is expecting to close on the purchase of the former Roland E. Cook property later this month and recently received designation on the National Register of Historic Places. Old School Partners is expected to invest $3.2 million towards redeveloping the property into 21 apartments while also maintaining the historic character of the property. The terms of Vinton’s Economic Development Incentive Grant include the reimbursement of applicable permitting fees, water and sewer connection fees and the property taxes collected on the property over a ten year period not to exceed $7,500. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 15, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, Old School Partners LLC., has reached terms with Roanoke County to purchase the former Roland E. Cook School located in the Town of Vinton and has submitted plans to redevelop the property into 21 apartments; and WHEREAS, Old School Partners LLC., recently applied for and received designation for the property on the National Register of Historic Places; and WHEREAS, during the negotiations and discussions between Town staff, representatives of Roanoke County Economic Development Authority and the Town Attorney, a Performance Agreement was negotiated to provide Old School Partners LLC., with an Economic Development Incentive Grant to encourage the project development; and WHEREAS, Town staff recommends that said Performance Agreement between the Town, Roanoke County Economic Development Authority and Old School Partners LLC., be executed to formalize said agreement between the parties. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Performance Agreement is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney. 2. The Interim Town Manager is hereby authorized, for and on behalf of the Town, to execute and then to deliver the Performance Agreement and any other necessary documents in furtherance of the same. This Resolution adopted on motion made by Council Member _________________, seconded by Council Member __________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date March 15, 2016 Department Finance/Treasurer Issue Financial Report for January 2016 Summary The Financial Report for the period ending January 31, 2016 has been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on March 7, 2016 to discuss this report and will make a presentation to Council at their Regular Meeting. Attachments January 31, 2016 Financial Report Summary Recommendations Motion to approve the January 2016 Financial Report Town Council Agenda Summary 1 Meeting Date March 15, 2016 Department Council Issue 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 2. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (5) of the 1950 Code of Virginia, as amended, for discussion concerning a prospective business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community Summary None Attachments Certification of Closed Meeting Recommendations Reconvene and adopt Certification of Closed Meeting Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 15, 2016 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by ___________________, and seconded by _______________ with all in favor. ___________________________________ Clerk of Council