HomeMy WebLinkAbout5/15/2018 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, May 15, 2018
AGENDA
Consideration of:
A. 6:00 p.m. - WORK SESSION
1. Further briefing on the Proposed FY 2018-2019 Budget
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
G. CONSENT AGENDA
1. Consider adoption of a Resolution appropriating funds in the amount of
$3,928.00 received through the VML Insurance Programs Risk Management
Safety Grant Program to the VML Risk Management Grant budget line item
2. Consider adoption of a Resolution appropriating funds in the amount of
$1,500.00 received through the Virginia Tourism Cooperation “LOVE” Artworks
Program to the War Memorial Special Projects budget line item
H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Officer of the Month for April - Chief Tom Foster
2. Vinton Volunteer First Aid Crew Report for April 2018 – Chief Wayne Guffey
3. Vinton Volunteer Fire Department Report for April 2018 – Chief Richard Oakes
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
4. Proclamations:
a. National Emergency Medical Services Week - May 20-26 – Chief Wayne
Guffey
b. National Public Works Week – May 20-26 – Joey Hiner
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. PUBLIC HEARINGS
1. Consideration of public comments regarding the proposed FY 2018-2019 Town of
Vinton Budget.
a. Open Public Hearing
• Report from Staff – Anne Cantrell
• Receive public comments
• Council discussion and questions
b. Close Public Hearing
c. Action to be taken on June 5, 2018
2. Consideration of public comments regarding the proposed business license tax
increase effective January 1, 2019.
a. Open Public Hearing
• Report from Staff – Anne Cantrell
• Receive public comments
• Council discussion and questions
b. Close Public Hearing
c. Action to be taken on June 5, 2018
3. Consideration of public comments regarding Special Use Permit (SUP) request of
Elizabeth Meador to operate an in-home music studio for the instruction of
individuals or groups in piano and/or voice at 705 Dillon Drive, Tax Map Number
061.17-03-70, which is zoned R-1 Residential District.
a. Open Public Hearing
• Report from Staff – Anita McMillan
• Receive public comments
• Council discussion and questions
b. Close Public Hearing
c. Consider adoption of an Ordinance
K. TOWN ATTORNEY
L. ITEMS REQUIRING ACTION – TOWN MANAGER
1. Consider adoption of Resolution in support of the American Anti-Corruption Act –
Town Manager
2. Consider adoption of a Resolution approving the updated Emergency Operations
Plan for the Town of Vinton – Deputy Chief Linkous
3. Consider adoption of a Resolution giving thirty (30) days’ notice of the Town’s intent
to withdraw from the Western Virginia Regional Industrial Facility Authority – Town
Manager
3
M. TOWN MANAGER
N. REPORTS FROM COUNCIL COMMITTEES
1. Economic Development Committee
2. Finance Committee
a. Financial Reports for February, March and April 2018
O. MAYOR
P. COUNCIL
Q. CLOSED SESSION
1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (7) of the 1950
Code of Virginia, as amended, for consultation with legal counsel and briefings by
staff members or consultants pertaining to actual or probable litigation, where such
consultation or briefing in open meeting would adversely affect the negotiating or
litigating posture of the public body.
R. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING
S. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
May 17, 2018 - 7:30 a.m. – Public Works Committee Meeting – Public Works Conference Room
June 5, 2018 – 7:00 p.m. – Council Meeting – Council Chambers
June 19, 2018 – 5:45 p.m. – Reception Honoring Vice-Mayor Matthew S. Hare – Municipal
Building Lobby followed by Recognition Ceremony at 6:30 p.m. – Regular meeting to follow at
7:00 p.m.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to
participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the
meeting date so that proper arrangements may be made.
Meeting Date
May 15, 2018
Department
Administration
Issue
Work Session – Further Briefing on the Proposed FY2018-2019 Budget
Summary
None
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
May 15, 2018
Department
Administration
Issue
Consider adoption of a Resolution appropriating funds in the amount of $3,928.00 received
through the VML Insurance Programs Risk Management Safety Grant Program to the VML Risk
Management Grant budget line item
Summary
The Department is requesting that Council adopt the Resolution that appropriates funding received
from VML Insurance Programs Risk Management Safety Grant Program in the amount of
$3,928.00. The grant was approved for implementation of various safety and security measures as a
result of the Safety Committee’s recommending improvements.
1. On the front doors of the Municipal Building an electronic access panel was added so the
door can be locked remotely in case of emergency.
2. Install First Aid kits in the Municipal Building, Public Works, War Memorial, and Senior
Center.
3. Equipped all Public Work’s vehicles with first aid kits.
VML Insurance Programs (VMLIP) has offered the Risk Management Safety Grant program since
2000 to assist and encourage safety efforts for localities.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 15,
2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311
SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, the Town submitted an application for the VML Insurance Programs Risk Management Safety
Grant in the amount of $3,928.09 for labor and materials for turn-key access control on the front
entrance of the Municipal Building and to purchase 35 vehicle first-aid kits, five metal first-aid
cabinets and five trauma response bags; and
WHEREAS, said Grant was awarded in February 2018 and the funds were received into the
Account 250.1050.001-VML Risk Management Grant Revenue; and
WHEREAS, the funds need to be appropriated to account 250.1050.585 VML Risk Management Grant
Expenditure for the reimbursement of costs incurred for said improvements.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following
transaction.
BUDGET ENTRY:
GENERAL LEDGER:
250.25100 Appropriations $3,928.00
250.25000 Estimated Revenue $3,928.00
FROM
REVENUE:
250.1050.001 VML Risk Management Grant $3,928.00
TO
EXPENDITURE:
250.1050.585 VML Grant $3,928.00
TOTAL $3,928.00
This Resolution adopted on motion made by Council Member , seconded by Council
Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
___________________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Administration
Issue
Consider adoption of a Resolution appropriating funds in the amount of $1,500.00 received
through the Virginia Tourism Cooperation “LOVE” Artworks Program to the War Memorial
Special Projects budget line item
Summary
The Virginia “LOVE” artworks program was recently initiated by the Virginia Tourism
Cooperation as means for local communities to create and promote a sculpture in the shape of the
letters to illustrate what is unique and special about their community
The Town was selected to receive this $1,500 through a reimbursement program, upon completion
of the fabrication and installation of a LOVEworks sculpture. The Town’s War Memorial and
Public Works staff designed and constructed a sculpture, which was unveiled to the public on
February 14, 2018.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 PM
ON TUESDAY, MAY 15, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the State of Virginia adopted the “Virginia is for Lovers” slogan in 1969 as a means
to promote travel and tourism to and within the Commonwealth of Virginia; and
WHEREAS, the Virginia “LOVE” artworks program was recently initiated by the Virginia
Tourism Cooperation as means for local communities to create and promote a
sculpture in the shape of the letters to illustrate what is unique and special about
their community; and
WHEREAS, the Town of Vinton was selected to receive $1,500 through a reimbursement
program, upon completion of the fabrication and installation of a LOVEworks
sculpture; and
WHEREAS, the Town of Vinton War Memorial and Public Works staff designed and
constructed a sculpture and unveiled it to the public on February 14, 2018.
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve
the following:
BUDGET ENTRY:
GENERAL LEDGER:
200.25100 Appropriations $1,500.00
200.25000 Estimated Revenue $1,500.00
FROM
REVENUE:
200.1899.001 Miscellaneous Revenue $1,500.00
TO
EXPENDITURE:
200.7103.722 War Memorial Special Projects $1,500.00
TOTAL $1,500.00
2
This Resolution adopted on motion made by Council Member ______________, seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Police
Issue
Officer of the Month for April
Summary
Chief Foster will read his Memo and recognize the Officer of the Month, Officer Dustin Bray.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
May 15, 2018
Department
Vinton Volunteer First Aid Crew
Issue
Report for April 2018
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
April 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
Office of the Chief
WGuffey@vintonems.com
May Council Report
Volunteer Truck hours was 462 of 468 possible hours for 99 %
Had 2 units marked up 211 hours
We had a unit in service 99% of the volunteer time
212 calls
o 81 career hour calls Monday thru Friday 0600-1800
o 131 Volunteer hours calls Night, weekend.
Call Break Down
o ALS 139
o BLS 24
o Fire Calls 14
o Accidents 11
o Service Calls 7
o Assist Rescue 6
o Rehab Calls 3
o Standbys 6
o Tech Rescue 2
Call Location
o Vinton 136
o East County 45
o Bedford 3
o Botetourt 2
o Roanoke City 2
o Roanoke County 23
Medic truck marked up 94 % and a BLS Unit 6%
Responded to 113 out of 131 calls doing volunteer hours 86%
Handled 107 out of 131 calls doing volunteer hours 82%
o Out of the 24 calls career handled
o 15 were 2nd emergency calls
o 2 were self-dispatched
Fractile Response time was 9.25
Calls Dispatch to Responding <2 Mins 95 %
2228 man hours for the month of March
Total of 130 transports
o Career 72
o Volunteer 58
Wayne Guffey
Chief
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hours Up 468 432 480 462
Hours Possible 468 432 480 468
Percentage 100 100 100 99
2nd Truck 56 69 186 211
46
8
43
2
48
0
46
2
46
8
43
2
48
0
46
8
10
0
10
0
10
0
99
56
69
18
6
21
1
0
100
200
300
400
500
600
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hours Up
Hours Possible
Percentage
2nd Truck
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 100 100 99 99.8
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 100 100 99
100 100 100
99
98.4
98.6
98.8
99
99.2
99.4
99.6
99.8
100
100.2
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
139
24
14 11
7 6 3 6
2
0
20
40
60
80
100
120
140
160
ALS BLS FIRE CALLS ACCIDENTS SERVICE ASST RESCUE REHAB STANDBYS TEC RES
APRIL 2018 Call Break Down
212 Total Calls
136
45
3 2 0 2
23
0
20
40
60
80
100
120
140
160
Vinton East County Bedford Botetourt Franklin City Roanoke County
Call Location
April 2018
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg
ALS 95 100 98 94 96.8
BLS 5 0 2 6 3.3
95
100 98
94
5
0 2
6
0
20
40
60
80
100
120
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
ALS
BLS
ALS/BLS percentage of truck mark up-ALS is perfereed
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Calls Dispatched 129 134 122 131
Calls Responded 105 107 108 113
12
9
13
4
12
2
13
1
10
5
10
7
10
8
11
3
0
20
40
60
80
100
120
140
160
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 129 134 122 131 516
Calls Handled 100 106 106 107 419
12
9
13
4
12
2
13
1
0 0 0 0 0 0 0 0
10
0
10
6
10
6
10
7
0 0 0 0 0 0 0 0
0
20
40
60
80
100
120
140
160
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Calls Dispatched
Calls Handled
Calls that were disptached that the
volunteer crew handled
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AVG
Fractile Response 9.56 8.21 9.5 9.25 9.13
Response time <2 98 98 97 95 97
9.
5
6
8.
2
1
9.
5
9.
2
5
98 98
97
95
0
20
40
60
80
100
120
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Fractile Response Response time <2
Goal is under 12
minutes
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Man Hours 1815 1676 2406 2228 8125
1815
1676
2406
2228
0
500
1000
1500
2000
2500
3000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Man Hours
Man Hours
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Career 86 103 58 72 319
Volunteer 50 66 62 58 236
Total 136 169 120 130 0 0 0 0 0 0 0 0 555
86
103
58
72
50
66 62 58
136
169
120
130
0 0 0 0 0 0 0 0
0
20
40
60
80
100
120
140
160
180
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Transports
Career Volunteer Total
22
7
25
1
20
4
21
2
0 0 0 0 0 0 0 0
98
11
7
82
81
12
9
13
4
12
2
13
1
0
50
100
150
200
250
300
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
TOTAL
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
Meeting Date
May 15, 2018
Department
Vinton Volunteer Fire Department
Issue
Report for April 2018
Summary
Chief Richard Oakes will be present to give this report to Council.
Attachments
April 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
April 2018 Vinton Vol. Fire Staffing
4-3-18 - 21 man hours
4-5-18 - 4 man hours
4-7-18 - 6 man hours
4-10-18 - 18 man hours
4-12-18 - 4 man hours
4-14-18 - 6 man hours
4-19-18 - 4 man hours
4-22-18 - 6 man hours
4-26-18 - 4 man hours
4-28-18 - 8 man hours
4-29-18 - 5 man hours
Total Man Hours - 86
Top 3 Man Hours for April 2018
Richard Oakes - 22 Man Hours
Josh Parker - 21 Man Hours
Benny Powell - 16 Man Hours
Calls Dispatched to Vinton Fire Department for April 2018 - 62
Calls dispatched during Volunteer Hours - 34
Calls dispatched during Career Hours - 28
Meeting Date
May 15, 2018
Department
Fire/EMS
Issue
Proclamation - National Emergency Medical Services Week – May 20-26
Summary
National Emergency Medical Services Week urges our citizens to recognize the value and
accomplishments of all of our Emergency Services personnel and to support the many public
safety activities and efforts of the Town’s emergency services.
Attachment
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WheReAs, May 20-26 of 2018 is the 44th anniversary of National Emergency Medical Services Week and this year’s theme is “EMS Strong: Stronger Together” a perfect description of the willingness to collaborate to improve the lives of others with the ultimate goal of helping families and friends that cannot help themselves, even if that means putting them before the provider’s own families; and
WheReAs, in 1974, President Gerald Ford approved EMS Week to honor and celebrate EMS providers and the vital work they do for our local communities and the need to be acknowledged as a significant component of emergency medicine; and
WheReAs, fifty two years ago, the medical community itself recognized the importance and need for a pre-hospital emergency medical system; and
WheReAs, National EMS Week helps to bring together local communities and medical personnel to honor those who’s dedication to provide the everyday lifesaving skills and services of medicine’s “first line”; and
WheReAs, any day, EMS providers aid in saving lives by responding to a large array of incidences such as medical emergencies, including heart attacks, difficulty breathing, strokes, falls, accidents, drug overdoses and acute illnesses while providing both basic and advance medical care at the scene of a call as well as transporting to the emergency room of a local hospital; and
WheReAs, EMS providers care for their patients’ medical and traumatic needs and show compassion and empathy toward their patients in their most difficult times; and
WheReAs, the Town of Vinton is dedicated to ensuring the safety and security of all those citizens living in and visiting our town; and
WheReAs, the members of our Emergency Medical Services teams, whether it be career or volunteer, partake in thousands of hours of specialized training and continuing education to develop and hone their lifesaving skills; and
WheReAs, it is crucial to recognize the value and the accomplishments of our Emergency Medical Service Community by designating National Emergency Medical Services Week.
NOW, TheReFORe, I, Bradley E. Grose, Mayor of the Town of Vinton and on behalf of Town Council and all our citizens do hereby proclaim May 20, 2018 to May 26, 2018 as NATIONAL eMeRgeNCy MeDICAL seRvICes Week in the Town of Vinton and I urge all the people of the Town of Vinton to support the many public safety activities and efforts of the Town’s emergency services.
IN WITNess WheReOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 15th day of May, 2018.
Bradley E. Grose, Mayor
1
Meeting Date
May 15, 2018
Department
Public Works
Issue
Proclamation – National Public Works Week
Summary
The American Public Works Association advocates the recognition and celebration of Public
Works Week in all cities, counties, and towns across the U.S.
This year marks the fifty-eighth year of celebration. This year celebrates the impact the many
facets public works has on modern civilization. From providing water to disposing of solid
waste, to maintaining our roads and bridges, removing snow on our roadways or devising
emergency management strategies, Public Works services help determine a society's quality of
life.
The Week proudly honors the vital contribution Public Works professionals make every day to
communities all across North America, and invites the public to celebrate their quiet dedication
and crucial influence on our way of life.
The theme of this year’s celebration is, "The Power of Public Works" This theme gives voice
to the impact that public works has on our daily lives. Our community, 8,000 citizens in the
Town and another 5,000 in the East Roanoke County utility service area, depends on the men
and women of the public works profession who work tirelessly every day and often at night and
on weekends, under all weather conditions with quiet dedication to serve and support our
community. Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S.
House, and Governor of Virginia. This will be the twelfth year of celebration in the Town of
Vinton.
Attachments
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, Public Works services provided in the Town are an integral part of our citizens,
institutions, businesses, and industries everyday lives and well-being; and
WHEREAS, public support of the importance of effective and efficient Public Works services
such as street maintenance, sidewalk repair, solid waste collection, recycling,
traffic signal & sign maintenance, snow & ice removal, stormwater collection,
water production & distribution, and wastewater collection improves morale and
performance of Public Works staff; and
WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly
depend on these vital Public Works services; and
WHEREAS, Public Works staff also provide critical response capabilities, experience, and
support in times of emergency; and
WHEREAS, the efficiency of the qualified and dedicated people who staff Public Works is
positively influenced by the citizens’ attitude and understanding of the important
services the staff provides.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 20, 2018 to May 26, 2018 as NATIONAL
PubLIC WORkS WEEk in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 15th day of May, 2018.
Bradley E. Grose, Mayor
1
Meeting Date
May 15, 2017
Department
Administration
Issue
Consideration of public comments regarding the proposed FY2018-2019 Town of Vinton Budget
Summary
The proposed FY2018/2019 Budget was guided by the following policies:
• Maintain the overall quality of life for residents
• Maintain the quality and variety of services provided
• Evaluate functions, activities, personnel levels, and determine whether cost savings or
service level improvements can be achieved
• Replace equipment and vehicles when it is most cost effective
• Identify alternative revenue sources
The Proposed FY2018/2019 Budget for all funds total $12,141,962. Allocation by fund, as well
as a comparison to the FY2017-2018 budget, is as follow:
Dollar
Adopted Proposed Variance Percentage
FY 17/18 FY 18/19 To FY 17/18 Change
General Fund $ 8,563,152 $ 7,971,062 ($592,090) (6.91%)
Grant Fund - 33,903 33,903 100.00%
Utility Fund 3,742,150 3,720,200 ( 21,950) (0.59%)
Stormwater Fund 428,042 416,797 ( 11,245) (2.63%)
Total $12,733,344 $12,141,962 ($591,382) (4.64%)
The Capital Improvement Program includes funding of $92,139 in the General Fund and
$100,800 in the Utility Fund.
The Town elected to separate the grant funding and expenditures into a separate fund due to the
volume and dollar value of the grants being awarded to the town over the past two years.
Town Council
Agenda Summary
2
With this budget, we have provided the same level of service to our citizens with minimal impact
to the Town employees. In this budget, one position is recommended to be eliminated and two
positions are recommended to remain unfunded during the budget year. In this proposed
budget, town Staff was unable to include adjustments to employee pay. The Proposed FY
2018/2019 budget also recognizes economic development initiatives throughout the Town which
will create synergy and bring continued growth to our Vinton economy. Through this budget, we
will continue to make Vinton the “IN” place to live, eat, work and play.
The Notice of this Public Hearing was advertised in The Vinton Messenger on May 3 and May
10, 2018.
A more detailed presentation will be given to Council by staff during the Public Hearing.
Attachments
Draft Ordinance
Recommendations
Conduct Public Hearing
Action to be taken on June 5, 2018
PROPOSED ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 5, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal
year; and
WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town
government can operate for the twelve month period beginning July 1, 2018 to June
30, 2019, with the revenues and expenditures contained in the attached budget; and
WHEREAS, any funds appropriated in this budget to any Town department may be used as
participating funds in any Federal Aid Programs for like purposes, with the prior
approval of the Town Council.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that
the budget for the fiscal year beginning July 1, 2018 and ending June 30, 2019 be set forth herein.
BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the
department of law and the department of finance, and in an emergency.
BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2018.
This Ordinance adopted on motion made by Council Member ______________, and seconded by
Council Member __________________.
AYES:
NAYS:
APPROVED:
_____________________________
Bradley E. Grose, Mayor
ATTEST:
_______________________________________
Susan N. Johnson, CMC, Town Clerk
Revenues Total All Funds
General Fund
Grant Fund
$7,971,062
33,903
Utility Fund 3,720,200
Stormwater Fund 416,797
Total Revenues
$12,141,962
Expenditures
General Fund:
Town Council
$137,821
Town Manager's Office
120,704
Human Resources
67,196
Legal Services
41,250
Treasurer/Finance Department
237,493
Police Department
2,034,583
Communications Services
440,000
Fire & EMS
1,018,463
Police/Animal Control
117,069
Public Works Administration 108,822
Maintenance/Highways/Streets/Bridges
831,984
Snow and Ice Removal
43,570
Traffic Signs and Street Light
155,912
Refuse Collection
560,426
Recycling
78,486
Building & Grounds
118,031
Health Department
14,465
Special Programs
154,452
WM Interdepartmental Functions
7,500
War Memorial
283,597
Vinton Veterans Monument
3,540
Swimming Pool/Parks
3,738
Senior Program
117,279
Town Museum
11,795
Planning & Zoning
322,276
Economic Development
146,715
Public Transportation 105,000
Vinton Business Center
7,350
Debt Service - General Fund
419,746
Transfers
208,399
Grant Fund:
BVP Vest Grant $2,830
Fire Programs Grant 27,073
VML Risk Management Grant 4,000
Total Grant Fund $33,903
Utility Fund:
Water & Wastewater Administration $489,500
Customer Accounts 360,631
Water System Maintenance 905,800
Purchased Water 125,000
Wastewater System Maintenance 858,213
Debt Retirement-Bonds/L.T.D. 768,658
Performance Agreements 4,000
Transfers 208,398
Total Utility Fund $3,720,200
Stormwater Fund Administration $99,949
Street & Road Cleaning 66,274
Operations 250,574
Total Stormwater Fund $416,797
Total Combined Expenditures $12,141,962
Meeting Date
May 15, 2018
Department
Administration
Issue
Consideration of public comments regarding the proposed business license tax increase effective
January 1, 2019
Summary
In reviewing the town’s business license tax ordinance, staff is recommending that the Ordinance be
updated to align with surrounding jurisdictions in the Roanoke Valley. The anticipated impact of
the change to the General Fund Revenues would be approximately $55,000. Based on a case by
case analysis, several small businesses will see a reduction when they renew their business license at
the beginning of January 2019. The largest impact will be in the professional category.
Pursuant to Virginia Code § 58.1-3007, the Notice of Public Hearing was advertised in The Vinton
Messenger on May 10, 2018.
Attachments
Draft Ordinance
Recommendations
Conduct Public Hearing
Action to be taken on June 5, 2018
Town Council
Agenda Summary
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, JUNE 5, 2018 AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE amending Section 86-259, “Rates of license taxes,” of Article VIII,
“Licenses,” Chapter 86, “Taxation,” of the Vinton Town Code setting a minimum license fee for
businesses with gross receipts up to $100,000 and increasing the tax rate per $100 for business
services, professional services, and financial services applicable to gross receipts in excess of
$100,000; providing for an effective date.
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that
Section 86-259, “Rates of license taxes,” of Article VIII, “Licenses,” Chapter 86, “Taxation,” of
the Vinton Town Code be amended as follows:
Chapter 86 – TAXATION
* * *
ARTICLE VIII. - LICENSES
DIVISION 1. – GENERALLY
* * *
Sec. 86-259. – Rates of license taxes.
Except as may be specifically otherwise provided by ordinance or other law, the annual
license tax imposed under this article shall be the rate set forth as follows for the class of
enterprise listed:
(1) For contractors and persons constructing for their own account for sale,
$30.00 if the gross receipts during the preceding year did not exceed
$18,750.. If such gross receipts exceeded $18,750.00100,000, the license
tax shall be and an additional $0.16 per $100.00 of gross receipts in
excess of $100,000.00.
(2) For financial services, $30.00 and an additional $0.250.58 per
$100.00 of gross receipts in excess of $12,000.00100,000.00.
(3) For real estate services, $30.00 if the gross receipts during the preceding
year did not exceed $8,570.00. If such gross receipts exceeded $8,570.00,
the license tax shall be and an additional $0.35 per $100.00 of gross
receipts in excess of $8,570.00.
(4) For professional services, $30.00 if the gross receipts during the preceding
year did not exceed $8,570.00. If such gross receipts exceeded $8,570.00,
2
the license tax shall be and an additional $0.350.58 per $100.00 of gross
receipts in excess of $100,000.00.
(5) For repair, personal and business services and other businesses and
occupations not specifically listed or exempted in this article or otherwise by
law (collectively, “business services”), $30.00 and an additional $0.300.36
per $100.00 of gross receipts in excess of $10,000.00100,000.00.
(6) For carnivals, circuses, speedways, performances and other public
exhibitions, $500.00 for each performance held within the town.
(7) For fortunetellers, clairvoyants and practitioners of palmistry, $250.00 per year.
(8) For permanent coliseums, arenas or auditoriums having a maximum
capacity in excess of 10,000 persons, open to the public, $1,000.00
per year.
(9) For savings and loan associations and credit unions having their main office in the town, $50.00 per year.
(10) For retailers, $30.00 per year and an additional $0.20 per $100.00
of gross receipts in excess of $15,000.00100,000.00.
(11) For wholesalers, $0.05 per $100.00 of purchases from the preceding year.
(12) For direct sellers as defined in Code of Virginia, § 58.1-3719.1 with total
annual sales in excess of $4,000.00, $0.20 per $100.00 of total annual
retail sales or $0.05 per $100.00 of total annual wholesale sales,
whichever is applicable.
This ordinance shall take effect upon passage.
This Ordinance adopted on motion made by Council Member ___________, seconded by
Council Member ______________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Planning and Zoning
Issue
Consideration of public comments on the Special Use Permit (SUP) request of Elizabeth Meador to
operate an in-home music studio for the instruction of individuals or groups in piano and/or voice at 705
Dillon Drive, Tax Map Number 061.17-03-70, which is zoned R-1 Residential District.
Summary
Ms. Meador came to the Planning and Zoning office on March 26, 2018, to inquire about operating an
in-home music studio in her home for the instruction of individuals or groups in piano and/or voice. She
was informed that, per the Vinton Zoning Ordinance Article IV. District Regulations. Division 2. R-1
Residential, a home occupation for a personal service business requires that a SUP be approved by
Vinton Town Council, after a recommendation from the Planning Commission. Ms. Meador submitted
an application for a SUP on March 27, 2018.
During Town Council’s work session held on May 1, 2018, members were briefed on Ms. Elizabeth
Meador’s petition. Under the Town’s zoning ordinance, an in-home music studio is considered to be a
personal service business. Per Article IV. District Regulations. Division 2. R-1 Residential District, in
order to operate a personal service business in this district, a SUP must be applied for and granted.
On May 3, 2018, the Planning Commission held a public hearing to consider comments regarding the
petition. The Planning Commission voted unanimously to recommend approval to Town Council, with
the following conditions being proffered by the petitioner:
1. There will be no signage for the business.
2. There will be no more than 2 to 3 students’ cars at the home at one time.
Attachment
Staff Report and supporting documents
Ordinance
Recommendations
Conduct Public Hearing
Motion to adopt Ordinance
Town Council
Agenda Summary
STAFF REPORT
PETITIONER: Elizabeth Meador PREPARED BY: Anita McMillan
CASE NUMBER: 1-5-18 DATE: April 20, 2018
A. NATURE OF REQUEST
Ms. Elizabeth Meador requests a Special Use Permit (SUP) to operate an in-home music studio
for instruction of individuals or groups in piano and/or voice at 705 Dillon Drive, Tax Map
Number 061.17-03-70, which is zoned R-1 Residential District.
B. APPLICABLE REGULATIONS
Article IV, District Regulations, of Appendix B, Zoning, of the Town Code
Division 2, R-1 Residential District
§ 4-6. – Intent of district.
The intent of the R-1 residential district is to provide appropriate areas for moderate density
single-family residential development and promote a suitable residential environment with
necessary community facilities and public services. The district is also intended to preserve the
predominant character of established neighborhoods and protect single-family residential areas
from encroachment by potentially incompatible nonresidential uses and higher density residential
uses.
§ 4-7. – Permitted uses and structures.
(b) Special Uses. Use and structure are permitted in the R-1 residential district, subject to
approval of a special use permit by the town council.
(6) Home occupations for personal service businesses.
Article X, Definitions, of Appendix B, Zoning, of the Town Code
§ 10-2. - Words and terms defined.
(78) Personal service business. An establishment or place of business providing a
service directly to persons or involving the repair, alteration, maintenance,
cleaning or customizing of personal property worn by or carried on a person, and
including, health spas, fitness centers, shoe repair shops, tailor and dressmaking
shops, travel agencies, clothing rental stores, watch and jewelry repair shops,
photographic studios, studios for music, dance or martial arts instruction, tattoo
parlors, hobby and craft instruction, and similar uses.
C. ANALYSIS OF EXISTING CONDITIONS
Background – Ms. Meador came to the Planning and Zoning office on March 26, 2018, to
inquire about operating an in-home music studio in her home for the instruction of individuals or
groups in piano and/or voice. She was informed that, per the Vinton Zoning Ordinance Article
IV. District Regulations. Division 2. R-1 Residential, a home occupation for a personal service
business requires that a Special Use Permit be approved by Vinton Town Council, after a
recommendation from the Planning Commission.
Per Ms. Meador’s application, she would like to be able to provide music lessons for individuals
and small groups only. She states that the noise levels should be low with no electronic
amplification.
Location – 705 Dillon Drive.
Topography/Vegetation –The lot is basically flat and grassy with an existing paved driveway and
one additional existing graveled parking space in the front.
Adjacent Zoning and Land Uses – The properties surrounding the property are zoned R-1
Residential District and are developed with single-family houses.
D. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture - The structure is a 2-story, split foyer style single-family house. There
is an existing paved driveway, which is approximately 10 feet wide and 64 feet in length. Ms.
Meador has indicated that she uses the living room for the lessons that is approximately 13.5 feet
by 13.5 feet (182 square feet) in size. She also indicated that she uses the dining room for extra
seating area and some instruction that is approximately 12 feet by 10 feet (120 square feet) in
size. This is a total of 302 square feet of floor area.
According to Ms. Meador’s application, the driveway could accommodate about five (5)
vehicles, which is in addition to the one graveled parking space (approximately 17 feet long by
11 feet wide) off the side of the driveway. For a single-family residence, two (2) off-street
parking spaces are required. For a personal service business, one (1) parking space per 250
square feet of floor area is required.
Site Access – Dillon Drive, a fifty (50) feet wide right-of-way. Ms. Meador states in her
application that there is adequate parking available in the existing driveway, which has room
enough for about 5 parking spaces, to allow students/parents to park off the street. She also
states that the business will generate no more than 2 or 3 cars at one time.
Utilities – The existing structure is served by public water and sewer services. Ms. Meador
stated in her application that she would use the same amount as a small family.
E. COMPREHENSIVE PLAN/FUTURE LAND USE
The 2004–2024 Town Comprehensive Plan designates this property, as well as all surrounding
properties, as a low-density residential use area.
F. STAFF CONCLUSION
The proposed use as indicated in the special use permit application may be considered consistent
with the general characteristics of the area.
In the R-1 Residential District, one identification sign not exceeding two square feet in area is
permitted on each lot if such sign identifies only the name of the occupant, or ann ounces a home
occupation located on the property.
Ms. Meador has submitted additional information regarding her request for the SUP. As
indicated in her SUP application form, Ms. Meador proffered the following conditions:
1. There will be no signage for the business.
2. There will be no more than 2 to 3 students’ cars at the home at one time.
Staff would like to state that, with a special use permit request, the Planning Commission and
Town Council are given the opportunity to review the proposed request and impose such
conditions as reasonably necessary to ensure the use will be compatible with the surrounding
area and consistent with the purposes of the Zoning Ordinance.
F. ACTION NEEDED
The Planning Commission will need to make a decision on whether to recommend approval or
denial of the request to the Vinton Town Council.
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, MAY 15, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE to approve the petition of Elizabeth Meador for a Special Use Permit (SUP)
to operate an in-home music studio for instruction of individuals or groups in piano and/or voice
at 705 Dillon Drive, Vinton, Tax Map Number 061.17-03-70, zoned R-1 Residential District.
WHEREAS, on April 16, 2018, a letter was mailed to surrounding property owners notifying
them of the SUP request and informing them of the dates and times of the public
hearings of the Planning Commission and Town Council; and
WHEREAS, on May 1, 2018, at the regularly scheduled meeting of Town Council, the Council
members were briefed on the SUP request; and
WHEREAS, the Planning Commission held a public hearing on May 3, 2018, and the Town
Council held a public hearing on May 15, 2018, after giving notice in accordance
with §15.2-2204, Code of Virginia, as amended.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia,
that the petition of Elizabeth Meador for a Special Use Permit (SUP) to operate an in-home
music studio for instruction of individuals or groups in piano and/or voice at 705 Dillon Drive,
Tax Map Number 061.17-03-70, zoned R-1 Residential District be approved with the following
conditions being proffered by the petitioner:
1. There will be no signage for the business.
2. There will be no more than two to three students’ cars at the home at one time.
This Ordinance adopted on motion made by Council Member ________________ and
seconded by Council Member ____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Administration
Issue
Consider adoption of Resolution in support of the American Anti-Corruption Act
Summary
Tessa Yarbrough, a member of the William Byrd Democracy Matters Club briefed Council on
this matter at the May 1, 2018 Council meeting.
This is a non-partisan, non-binding Resolution that is a statement of support for campaign
finance reform and other democracy reform. Versions of this Resolution have already been
passed by the Roanoke City Council and in other cities and towns across the nation.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY,
MAY 15, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
A RESOLUTION SUPPORTING STATE AND FEDERAL LEGISLATION THAT
FOSTERS, SUPPORTS, ENHANCES, AND STRENGTHENS RESPONSIVE AND
RESPONSIBLE GOVERNMENT BY REDUCING THE INFLUENCE OF
UNREGULATED CAMPAIGN CONTRIBUTIONS UPON ELECTED OFFICIALS,
ESTABLISHING LIMITATIONS UPON GOVERNMENTAL OFFICIALS WHO
TRANSITION TO THE PRIVATE SECTOR, AND IMPROVING THE ELECTORAL
PROCESS
WHEREAS, the proper operation of responsible government requires that public officials and
employees be independent, impartial, and accountable to the people; and
WHEREAS, decisions and policy established by governments must be made in the best
interests of the community and the government and must be responsive to the
needs of the community, free of undue or inappropriate influenced by interests
and entities regulated by governmental officials, in order that the public maintains
confidence in the integrity and transparency of its government; and
WHEREAS, $6.5 billion was spent in the 2016 elections throughout the United States, an
increase of over half a billion from 2012, with the vast majority of this money
coming from special-interest donors, thereby making politicians dependent on a
small segment of the population to fund their campaigns; and
WHEREAS, the recent expansion of the influence of Super Political Action Committees
allows lobbyists to evade existing regulations on political contributions by
donating to an organization that is technically separate from the politician(s) it
seeks to benefit; and
WHEREAS, the Vinton Town Council believes that it is in the best interests of the citizens and
businesses in the Town of Vinton and the Roanoke Valley to encourage and
support meaningful limits on and full transparency and disclosure involving
campaign contributions, coordinated campaigns, and independent expenditures as
essential in maintaining and sustaining an educated, engaged and informed
electorate; and
WHEREAS, closing the “revolving door” where an elected representative or senior staff
member parlays their authority to attain a high-paying jobs, has been upheld by
courts to prevent employees from being “Influenced in the performance of public
duties by the thought of later reaping a benefit from a private individual”; Brown
v. District of Columbia Board of Zoning, 423, A.2d 1276, 1282 (D.C. App. 1980);
and
2
WHEREAS, an alternate method of financing a political campaign that is conducive to
representative and responsive government must be made available to candidates,
such as a tax credit program; and
WHEREAS, a direct conflict of interest exists when the incumbent representatives from such
districts, their staff, or other elected officials are permitted to directly or indirectly
re-draw such district lines (also known as “redistricting”); and
WHEREAS, research and practice has shown that persons in government with redistricting
power have for centuries individually and collectively abused this power by
drawing district lines to favor their own re-election and the re-election of their
political allies, to disincentivize electoral competition that may threaten their
incumbency, and to significantly dilute the voting power of voters of specific
partisan persuasion; and
WHEREAS, the method of single-choice plurality voting forces voters to engage in strategic
and insincere voting tactics, because voting for one’s true favorite can help elect
one’s least favorite; and
WHEREAS, ranked choice voting promotes majority support, facilitates greater voter choice,
discourages negative campaigning, minimizes strategic voting, increases the
viability of third-party candidates, and accomplishes these goals in a single
election without the need for costly runoff elections;
NOW, THEREFORE BE IT RESOLVED by the Council of the Town of Vinton as follows:
1. The Town Council encourages the United States Congress and the
Commonwealth of Virginia General Assembly to pursue and enact legislation that
establishes substantial requirements on campaign financing, coordinated
campaigns, lobbyist bundling, and independent expenditures to ensure and
promote responsible government that is responsive to the needs of all people.
2. The Town Council encourages the United States Congress and the
Commonwealth of Virginia General Assembly to enact legislation that promotes
full transparency and fairness throughout the election process.
3. The Town Council encourages the United States Congress and the
Commonwealth of Virginia General Assembly to establish meaningful limitations
on the time period between an elected government official or senior unelected
government official leaving public service and becoming a lobbyist.
4. The Town Council encourages the United States Congress and the
Commonwealth of Virginia General Assembly to pursue and enact measures that
encourage increased voter participation in the funding of political campaigns, such
as small tax credits for voters to contribute to candidates who only accept small
donations.
3
5. The Town Council encourages the United States Congress and the
Commonwealth of Virginia General Assembly to give voters a greater voice in the
electoral process by enacting redistricting reform and by establishing a ranked
choice voting system.
6. The Town Council provides copies of this Resolution to the Honorable Mark
Warner and the Honorable Timothy Kaine, United States Senators, the Honorable
Robert Goodlatte, Member of Congress, Honorable Ralph Northam, Governor of
the Commonwealth of Virginia, the Honorable David Suetterlein, Senator in the
Virginia State Senate, and the Honorable Christopher Head in the Virginia House
of Delegates.
This Resolution adopted on motion made by ________________, seconded by ___________, with
the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
_______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Emergency Services
Issue
Consider adoption of a Resolution approving the updated Emergency Operations Plan for the
Town of Vinton
Summary
The Virginia Department of Emergency Services (VDEM) requires a locality that chooses to
have an emergency services program, to have an Emergency Operations Plan (EOP) that is
approved by the governing body of that locality. The EOP is required to be re-approved by the
governing body every four years.
Council was briefed on this matter at their May 1, 2018 meeting. A copy of Attachment 10
(Record of Changes) is provided with this agenda package.
Attachments
EOP Attachment 10
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
Attachment 10
Record of Changes
Changes to the Town of Vinton Emergency Operations Plan (EOP) are made following an After
Action Review and Lessons Learned from previous disasters and/or training exercises. The
EOP is updated annually to ensure accuracy of capabilities and plan content. Suggested
changes or recommendations to enhance the EOP should be submitted to the Coordinator of
Emergency Services.
All agencies who have responsibilities in the EOP should notify the Coordinator of
Emergency Services immediately if their capabilities change, regardless of benefit or
detriment, thus ensuring the EOP doesn’t make the agency responsible for capabilities
that no longer exist and prevent the assignment of new responsibilities.
Date of Change Section Change Authorization
Sheltering Support Annex pet friendly shelter
3/1/2018 Quick Reference Contacts
Annex Page 349
Addition of contact for
WFXR-FOX 27 news
Chris Linkous
3/5/2018 Critical Infrastructure Page
183
Addition of Lynn Haven
BC as a shelter
Chris Linkous
3/5/2018 Quick Reference Contacts
Page 346
Addition of Kenny Sledd
and dropping Mike Flaw
Chris Linkous
3/6/2018 ESF#13 Public Safety &
Security Page 118
Update of Law
Enforcement Resources
Chris Linkous
3/14/2018 ESF#6 Mass Care Page
79 Assistance Center (FAC)
83 removed
Annex Page 348
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 PM
ON TUESDAY, MAY 15, 2018 IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Vinton Town Council recognizes the need to prepare for, respond to, and
recover from natural and man-made disasters, and has a responsibility to provide
for the safety and well-being of its citizens and visitors; and
WHEREAS, the Virginia Department of Emergency Management requires an updated
Emergency Operations Plan be adopted by the Town of Vinton every four years, and
the plan adopted in 2014 has been completely reformatted and updated; and
WHEREAS, the Town of Vinton has established and appointed a Director of Emergency Services
and a Coordinator of Emergency Services, who are tasked and authorized to
maintain and revise as necessary this document over the next four (4) year period;
and
WHEREAS, upon adoption by Town Council, the newly revised plan will be in full effect at the
time of adoption.
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby adopt the
updated Emergency Operations Plan dated June 2018 and grants it full operational authority.
This Resolution adopted on motion made by _________________, seconded by
_________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Council
Issue
Consider adoption of a Resolution giving thirty (30) days’ notice of the Town’s intent to
withdraw from the Western Virginia Regional Industrial Facility Authority (WVRIFA)
Summary
Council discussed their membership in the WVRIFA at their budget work session on May 1,
2018. Staff was directed to add this item to the May 15, 2018 agenda for Council’s
consideration and formal action.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
{00264349.DOCX }
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, MAY 15, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179
WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title
15.2 of the Code of Virginia of 1950, as amended (the "Act") the governing
bodies of Botetourt County, Franklin County, Roanoke County, the City of
Roanoke, the City of Salem and the Town of Vinton (the "Member Localities")
have established the Western Virginia Regional Industrial Facility Authority (the
"Authority") for the purposes of providing a mechanism for localities in a region
to cooperate in economic development projects within their region; and
WHEREAS, Article XI, Dissolution of Authority, of the First Amended and Restated
Agreement Creating the Western Virginia Regional Industrial Facility Authority,
its By-Laws, and Section 15.2.6415 of the Code of Virginia of 1950, as amended,
provide the procedure for a Member Locality to withdraw from the Authority; and
WHEREAS, the Town of Vinton desires to withdraw from the Authority and give the required
thirty (30) days written notice of its intent to do so;
NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby give
notice of its request to withdraw from the Authority and authorizes the Town Manager to give
the required thirty (30) days written notice of its intent to the Authority including a copy of this
Resolution.
This Resolution was adopted on motion made by Council Member ____________,
seconded by Council Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
May 15, 2018
Department
Administration
Issue
Reports from Council Committees:
1. Economic Development Committee
Summary
Pete Peters will give a PowerPoint presentation and update Council on current Economic
Development initiatives in the Town.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
May 15, 2018
Department
Finance/Treasurer
Issue
1. Finance Committee
a. Financial Reports for February, March and April 2018
Summary
The Financial Reports for the period ending February 28, 2018, March 31, 2018 and April 30,
2018 have been placed in the Town’s Dropbox and on the Town’s Website.
The Finance Committee met on May 9, 2018 and will make a presentation to Council at their
Regular Meeting.
Attachments
February 2018 Financial Report Summary
March 2018 Financial Report Summary
April 2018 Financial Report Summary
Recommendations
Motion to approve the February, March and April 2018 Financial Reports
Town Council
Agenda Summary
5/8/2018 4:18 PM
Financial Report Summary
Month Ending February 28, 2018
Revised
Revenues 8,563,152 3,440,181 640,563 4,244,741 804,560 123%
Accrued Revenue - - -
Total Adj. Revenues 8,563,152 3,440,181 640,563 4,244,741 804,560 123%
Expenditures 8,563,152 4,634,161 583,613 4,964,139 329,978 107%
Revenues over/(under) Expenditures (1,193,980) 56,950 (719,398)
Revenues - 728,105 124,930 124,930 603,175 17%
Expenditures - 728,105 100,809 100,809 627,296 14%
Revenues over/(under) Expenditures - 24,121 24,121
Revenues 3,742,150 2,348,352 480,256 2,450,150 101,798 104%
Accrued Revenue - - - -
Total Adj. Revenues 3,742,150 2,348,352 480,256 2,450,150 101,798 104%
Expenditures 3,742,150 2,402,493 194,013 2,027,795 (374,698) 84%
Operating Expenditures 3,742,150 2,402,493 194,013 2,027,795 (374,698) 84%
Revenues over/(under) Expenditures (54,141) 286,243 422,355
Revenues 428,042 285,333 35,670 285,361 28 100%
Expenditures 428,042 286,748 21,386 197,000 (89,748) 69%
Revenues over/(under) Expenditures (1,415) 14,284 88,361
Revenues 12,733,344 6,073,866 1,156,489 6,980,252 906,386 115%
Expenditures 12,733,344 7,323,402 799,012 7,188,934 (134,468)98%
Revenues over/(under) Expenditures (1,249,536)357,477 (208,682)
Financial Report Summary
Month Ending March 31, 2018
Revised
Revenues 8,563,152 4,221,718 697,153 4,941,894 720,176 117%
Accrued Revenue - - -
Total Adj. Revenues 8,563,152 4,221,718 697,153 4,941,894 720,176 117%
Expenditures 8,563,152 5,326,292 720,092 5,684,231 357,939 107%
Revenues over/(under) Expenditures (1,104,574)(22,939)(742,337)
Revenues - 728,105 - 124,930 603,175 17%
Expenditures - 728,105 - 100,809 627,296 14%
Revenues over/(under) Expenditures - - 24,121
Revenues 3,742,150 2,492,812 108,717 2,558,867 66,055 103%
Accrued Revenue - - - -
Total Adj. Revenues 3,742,150 2,492,812 108,717 2,558,867 66,055 103%
Expenditures 3,742,150 2,679,217 274,148 2,301,943 (377,274)86%
Operating Expenditures 3,742,150 2,679,217 274,148 2,301,943 (377,274)86%
Revenues over/(under) Expenditures (186,405) (165,431) 256,924
Revenues 428,042 321,032 35,670 321,031 (1)100%
Expenditures 428,042 325,585 27,447 224,447 (101,138)69%
Revenues over/(under) Expenditures (4,553) 8,223 96,584
Revenues 12,733,344 7,035,562 841,540 7,821,792 786,230 111%
Expenditures 12,733,344 8,331,094 1,021,687 8,210,621 (120,473)99%
Financial Report Summary
Month Ending April 30, 2018
Revised
Revenues 8,563,152 4,584,448 439,445 5,381,339 796,891 117%
Accrued Revenue - - -
Total Adj. Revenues 8,563,152 4,584,448 439,445 5,381,339 796,891 117%
Expenditures 8,563,152 5,906,486 505,223 6,189,455 282,969 105%
Revenues over/(under) Expenditures (1,322,038)(65,778)(808,116)
Revenues - 728,105 7,157 132,087 596,018 18%
Expenditures - 728,105 4,830 105,639 627,296 15%
Revenues over/(under) Expenditures - 2,327 26,448
Revenues 3,742,150 3,025,249 477,883 3,036,750 11,501 100%
Accrued Revenue - - - -
Total Adj. Revenues 3,742,150 3,025,249 477,883 3,036,750 11,501 100%
Expenditures 3,742,150 2,976,905 258,618 2,560,561 (416,344)86%
Operating Expenditures 3,742,150 2,976,905 258,618 2,560,561 (416,344)86%
Revenues over/(under) Expenditures 48,344 219,265 476,189
Revenues 428,042 356,687 35,670 356,702 15 100%
Expenditures 428,042 356,992 15,304 239,751 (117,241)67%
Revenues over/(under) Expenditures (305) 20,366 116,951
Revenues 12,733,344 7,966,384 952,998 8,774,791 808,407 110%
Expenditures 12,733,344 9,240,383 779,145 8,989,767 (250,616)97%
Revenues over/(under) Expenditures (1,273,999)173,853 (214,976)
Meeting Date
May 15, 2018
Department
Council
Issue
Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (7) of the 1950 Code of
Virginia, as amended, for consultation with legal counsel and briefings by staff members or
consultants pertaining to actual or probable litigation, where such consultation or briefing in
open meeting would adversely affect the negotiating or litigating posture of the public body.
Summary
None
Attachments
None
Recommendations
Certification of Closed Meeting
Town Council
Agenda Summary
AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MAY 15, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
1. Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to which this
certification applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Town Council.
Motion made by __________________ and seconded by ______________ with all in favor.
___________________________________
Clerk of Council