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HomeMy WebLinkAbout5/2/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 2, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes of the regular Council meeting of April 18, 2017. G. AWARDS, PRESENTATIONS, PROCLAMATIONS 1. Police Department 2016 Awards – Chief Foster and Deputy Chief Drumond 2. Proclamations: a. National Police Week – Chief Foster b. National Drinking Water Week – Joey Hiner 3. Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ended June 30, 2016 awarded to the Treasurer/Finance Department – Anne Cantrell H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. PUBLIC HEARING 1. Consideration of public comments regarding the proposed FY 2017-2018 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Anne Cantrell • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on May 16, 2017 J. TOWN ATTORNEY K. ITEMS REQUIRING ACTION L. BRIEFINGS 1. Update from the Public Works Committee regarding the refuse truck and trash collection methodology. M. TOWN MANAGER N. MAYOR O. COUNCIL P. CLOSED MEETING 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Q. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: May 5, 2017 – 6:00 p.m. – Public Safety Committee Meeting – Administrative Conference Room May 9, 2017 – 3:00 p.m. – Finance Committee Meeting – Administrative Conference Room May 10, 2017 – 10:00 a.m. – Highway Safety Commission meeting May 16, 2017 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 2, 2017 Department Town Clerk Issue Consider approval of the minutes for the regular meeting of April 18, 2017 Summary None Attachments April 18, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, APRIL 18, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Anita McMillan, Planning & Zoning Director Tom Foster, Police Chief Fabricio Drumond, Deputy Police Chief Joey Hiner, Public Works Director Donna Collins, Human Resources Director The Mayor called the regular meeting to order 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced April 22-Lions Club Draw Down-Lancerlot; April 27– April 30-Vinton Dogwood Festival; May 6-9:00 a.m. to 12 Noon-Glade Creek Greenway Clean-Up- the end of Etna Avenue, adjacent to the greenway; May 13-Gallop 4 the Greenways and Triathlon-River’s of the Greenways; May 13-Troop 235 Car Show- Thrasher Memorial and “The Nerd” Star City Playhouse-May 12-28. She also reminded Market. Council Member Scheid made a motion to approve following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved minutes of the regular Council meeting of March 21, 2017 and the regular Council meeting of April 4, 2017 2 The next item on the agenda was the request for funding presentation by the Dogwood Festival Committee. Joey Nicely furnished Council a breakdown of the income and expenses Festival. He then commented that this will be the 62nd the 2018 Festival may be requesting make up the deficit. The in-kind services that the Town provides amounts to approximately $10,000. volunteers and the two concerts that will be held during the Festival. bands that march in the parade, Mr. Nicely commented much as $1,000. Because of the cost, they have had to limit the number. At the Mayor’s request, Mr. Nicely announced members of the Committee— and Mary Beth Layman. The Mayor recognized students from William Byrd The next item on the agenda was the recognition of promotions and Officer of the Month for March 2017. Chief Foster first read his Memo naming Officer Dustin Bray as Officer of the Month for March. Department. Chief Foster made comments as each of the three Officers was families who assisted in pinning on their new badges. The next item on the agenda was a report Vinton Volunteer First Aid Crew for March 2017 Guffey commented the volunteer truck was marked up 492 hours out of a possible 468 for 105 %; a unit was in service 100% of the volunteer time; a medic truck was marked up 78% and a BLS Unit was marked up 22%; they responded to 95 out of 119 calls for 80% and handled 92 of those calls for 77%. The fractile response time was 9.06 with 1, 3 With regard to transports to the hospital, there were 131 total with 80 being handled by career staff and 51by the volunteers. There are 51 members on roll with five in the application process and he announced that Ashley Thanasouk is one of their newest members. be providing lunch from Mission Barbeque for all of the departments that are participating in or the parade. Chief Guffey also commented on the requirements and benefits of being a Volunteer with the First Aid Crew. Under citizens’ comments and petitions, Doug Forbes gave an update on the Vinton History Museum and announced that the Roland E. Cook School during the Dogwood Festival. Mr. Forbes next commented of the Museum and that they have enough funds to now replace all 31 windows in the building. The next The water system has already been replaced. The Museum is open from 10:00 a.m. to 2:00 p.m. on Monday, Wednesday and Friday events. The next item on the agenda was to consider approval of the renewal of the Lease between the Town and The Advancement Foundation for property located Department Building) for a one- on April 21, 2017. Annette Patterson, President of The been opened. During the first year, second annual Gauntlet Business Competition and 25 businesses and 35 entrepreneurs that went through prizes. This y attract 84 entrepreneurs. The over 200 advisors from the business community. 4 Ms. Patterson next commented that they have fielded over 800 contacts. The total value is $406,000 over the development. Because they are a non-profit, they were successful in securing two grants, the community business launch grant and the communities grant from DHCD, both for those to the awards. the AmeriCorps Vista and AmeriCorps State intermediary and have designated run this program center. entrepreneurial development across the bringing these people to our community and they have hosted Memorial. They have also conference rooms in the business incubation center to host the Dave Ramsey Financial Peace Program and are the intermediary for Virginia Individual Deposit which has recruited 42 individuals round and 25 during the second round. On Thursday, May 11th War Memorial. Council Member Liles made a motion to a renewal of the Lease; Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved the renewal of the Lease one- April 21, 2017 The next item on the agenda was to consider adoption of a Resolution approving the 2017-2018 Authority. Dan Miles, Chief Executive Officer, first commented on the increase from the FY2016-2017 budget of $8.3 million to $13 milli million increase or 56.5% total. The increase is based on Salem’s joinder to the Authority on July 1, 2016 as and operational control of t transported to and disposed through that Facility. This Facility was little over 50% and they have seen to date about a 60% increase. With that increase is a correlating increase in 5 Mr. Miles next commented that they have seen an increase in their operating and personnel costs of approximately $3 million, but they have also been able to increase the contributions to the reserv $300,000 a year. They have million in debt to do some modifications to the facilities $1.4 million in debt service payments for $20 million in 20-year revenue bonds service. With Salem’s joinder, the tipping fees for the upcoming fiscal year. Vice Mayor Hare asked Mr. Miles what he thought the tipping fees were joinder initially they were looking for the tipping fees to go up approximately $1 a ton per year for the next 10 years. The finalized and they the Board. The worst case scenario over the next 10 years would be the original projection. expensive. He could not give the specifics of the negotiations at that time. A corrected version of the Resolution was provided to Council. Council Member Scheid adopt the corrected Resolution as presented motion was seconded by Vice Mayor Hare and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Hare, Grose; Nays (0) – None. Adopted Resolution approving the 2017-2018 operating budget of the Ro Resource Authority The next item on the agenda was to consider the adoption of a Resolution approving the 2017-2018 Cable Television Committee. Elaine Bays-Murphy first commented that next 25th anniversary and gave a brief overview of RVTV- commented that the of anything ever posted on their Facebook page. Ms. Bays- videos tha City. 6 The Town’s percentage of the budget this year is four percent or $16,834 and it is the recommendation of the governing Cable Television Committee to approve the operating budget in the amount of $420,857. Vice Mayor Hare made a motion to Resolution as presented by Council Member McCarty following roll call 5-0; Yeas (5) – Liles, Nays (0) – None. Adopted Resolution approving the 2017-2018 operating Regi Committee The next item on the agenda was to consider adoption of a Resolution for Change Order No. 2 in the Phase 1 construction project. Summit Contra $28,751.80. because of the proximity of the greenway to the steep installed for the safety for the users of the greenway in the amount of $7,391. At the same time while the City of Roanoke was repairing the Dale Avenue bridge, a lot of the vegetation along the Virginia Avenue right-of-way was disturbed, repairing the bridge greenway. The total for $16,475. In 2016 the total budget for $262,000. With this Change Order, the total cost is $218,317.80, which is still under budget approximately $11,000 left over to be used project. Ms. McMillan further commented that they are planning a ribbon cutting for the project in May. Council Member Scheid asked about the grass responded that several more weeks. Council Member Scheid made a motion to Resolution as presented by Council Member Liles roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – Adopted Resolution No. 2202 for Change Order No. 2 in the amount Greenw 7 The next item on the agenda was to consider adoption of a Resolution authorizing the transfer of funds to pay off the 2015 Public Works Hook Truck Lease Purchas Cantrell commented that the hook truck was put out to bid twice on Public Surplus and a high bid was received of $78,400. The funds have been received and the Public Works and Finance Committees appropriated is the loss of $17,669.93. Ms. Cantrell further commented there was $14, 247 left in the budget for the June payment that will not be used since we are paying off the lease early. Vice Mayor Hare made a motion to Resolution as presented by Council Member Scheid following roll call 5-0; Yeas (5) – Liles, Nays (0) – None. Adopted Resolution authorizing the transfer of funds to Hook Truck Lease Purchase in the amount of $110,316.93 Pete Peters, the Assistant Town Manager, Department for their work to complete Market Stage and all of the area around the pavilion. The next item on the agenda was the Financial Report for February 2017. Vice Mayor Hare commented that $90,000 over what was projected or 17%. The sales tax received in February was from December. It was the highest was expenditures, they are favorable with mostly timing on some grants - $124,000 for the DUI Taskforce Grant; $122,000 for CDBG. Ca $80,000 from the same time last year. revenues and the savings relate to expenditures in the Stormwater Fund. Vice Mayor following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays Approved the Financial Report for 8 Vice Mayor Hare next commented that at the request of Council, the Committee reviewed the what kind of cost of living increase for the employees could be put into the budget. Based on that amount and moving around some m recommended including a increase. and with what the neighboring localities are doing. care health care benefits, this will equate to a living increase for our employees. Vice Mayor Hare requested Council to give their consensus. Another item that was discussed by the Finance Committee related to Valley Metro commented that representatives from Valley Metro options to meet the amount in the proposed budget of $100,000. An hourly route study was done of the ridership to congested and the shown and Vice Mayor Hare commented that the section shown on the map with red squares was Washington Avenue. There is very little usa Washington Avenue and the recommendation from Valley Metro was to eliminate these stops. The route would essentially go up Virginia Avenue, and loop back to the library. This would be the most economical option that would impact the least amount of people. If Council would option, it would require public meetings. If not, we would stop would be for someone wanting to come to library or River Park. Metro is looking at other the FIXED rate valley- rate has not been increased in 10 years equate to approximately Consensus of Council 1.5% cost of living increase for the employees into the FY2017-2018 budget 9 Metro to provide additional information on an hour by hour basis. During the peak hours in the morning and afternoon, there are fairly good ridership numbers, but during non-peak hours one rider on the bus. The next step review that GRTC Board on possibly el hours. However, any changes in the routes would not just affect the Town; it would affect the whole system. RADAR s RADAR rate would also go up from $3.00 to $3.50. Council Me larger buses was are. making progress and they have been very helpful and cooperative. Vice Mayor Hare commented that during the studies it place that people are leaving from. Fro perspective, we have included decision does not have to be made our budget. The elimination of the Washington Avenue stops ridership data. The rates and the passes are all done by being changed until later in the year. Council Member Scheid commented that any changes would the City to look at things differently and they are hearing from other locali the same issues. Another item that was discussed by the Committee related to an agreement with the Roanoke County Commonwealth’s Attorney’s Office. Vice Mayor Hare commented that prior to last year, all legal fees were grouped year, those fees were divided into two line items, one for our Town attorney and one for the Commonwealth Attorney’s fees. Staff has done research on these fees and it appears that several years ago we entered into an agreement with the Commonwealth’s Attorney to subsidize their office subsidize other constitutional offices. This agreement is coming up for renewal. 10 Council Member Scheid commented that the request from the Commonwealth’s Attorney’s Office is for the Town to supplement the pay of each of the six Assistant Commonwealth’s Attorneys almost $12,000 a year. Anne Cantrell commented that she reached several towns in Virginia of our size or larger not have a town attorney on only one other town in Virginia that has a contract with Scheid commented that other constitu have asked for supplements in the past, but they were not approved. historically in a situation where a locality have retained counsel, the Commonwealth’s Attorney for the County would by State law be handling civil matters for the Town. Over time the involvement of the Town A counsel would begin to reduce the matters that the Commonwealth’s Attorney would be resp She then asked if the Commonwealth’s Attorney performed are of a civil nature Council Member Scheid responded that as part of the contract with them they were obligated to submit a summary every six months a report.. Anne Cantrell commented that the only warrants and parking tickets for the Treasurer’s Office or Code Enforcement. such rare occasions that it would be less expensive to pay for attorney services per occasion than to have a contract. drafted a letter that the Finance Committee has the Town Clerk commented that the letter invites them to attend the next Finance Committee meeting. Another item that was discussed by the Finance Committee related to the funding request for the Volunteer Fire Department. commented that there has b past several years with regard to response times. He 11 that they do not have any drivers at the current time. They can take the brush truck and try to ride with the career staff. They have five new members, but not all of them are fully qualified yet and have a total of 15 members. Council needs to have further discussion volunteers. that it is recognized this is a long-standing tradition in However, if the Town funds that are being allocated are not being used to enhance the public safety of the of those funds. Mayor Hare commented that they are of scheduling a Public Safety Committee meeting and are requesting additional information on response times. The Mayor commented on the success of the Arbor Day Celebration the War Memorial. that there will be an upcoming announcement. Under comments by Council: Vice Mayor Hare commented on the success of the East the War Memorial; Council Member Scheid commented McCarty commented on the schedule of the events for Roland E. Cook lofts. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Hare, Grose; Nays (0) – None. The meeting was adjourned at 9:05 p.m. APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk Meeting Date May 2, 2017 Department Police Issue Police Department 2016 Awards Summary Chief Foster and Deputy Chief Drumond will present Awards for our 2016 Awards Presentation. Attachments Agenda for presentation Recommendations None Town Council Agenda Summary Agenda for Police awards at Council Meeting May 2, 2017 Introduction Chief Thomas L. Foster Awards Presentation 1) Traffic Safety Award 2) Drug Award 3) D.U.I. Award 4) Life Saving Awards 5) Leadership Award 6) Officer of the Year Meeting Date May 2, 2017 Department Police Department Issue Proclamation - National Police Week Summary In 1962, President John F. Kennedy declared May 15 as Peace Officers Memorial Day, and the week in which it falls as National Police Week. We would like to recognize our law enforcement officers that serve the Town with a proclamation which recognizes National Police Week. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, the members of the Vinton Police Department play an essential role in safeguarding the rights and freedoms of the citizens of the Town of Vinton; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the Vinton Police Department has grown to be a modern and scientific law enforcement agency and provides a vital public service. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 14, 2017 to May 20, 2017, as NATIONAL POLICE WEEK in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas that are served by the Vinton Police Department to observe this week and to join Town Council in recognizing officers for their faithful and loyal devotion to duty and dedicated service to their community. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 2nd day of May, 2017. Bradley E. Grose, Mayor 1 Meeting Date May 2, 2017 Department Public Works Issue Proclamation - National Drinking Water Week Summary The American Water Works Association (AWWA) advocates the recognition and celebration of Drinking Water Week in all cities, counties, and towns across the U.S. This week has been recognized by AWWA for more than 35 years. The value of water should not be underestimated. • Water delivers Public Health Protection. The first obligation of any waterworks is to provide safe water. In the United States, we can drink from any public tap with a high assurance of safety. An estimated 3 million people around the world die every year from waterborne diseases such as cholera and dysentery. • Water delivers Support for the Economy. Businesses or housing developments do not succeed without a safe and sustainable water supply. Tap water is critical to businesses’ day-to-day operations and is often a primary ingredient in the products they create. The incredible value of water is magnified during times of drought and when populations expand into arid climates. • Water delivers Fire Protection. A well-maintained water system is critical in protecting our community from the ever present threat of fire. A system that provides reliable water at adequate pressure can be the difference between a small fire and an urban inferno. The ability to suppress fires also influences new home construction, business location decisions, and insurance rates. • Water delivers Quality of Life. We too often take for granted that safe water is always accessible to drink, to wash clothes, to water lawns, and for a myriad of other purposes. When water service is interrupted, we are reminded of the extraordinary value of water. We in Vinton are blessed with an abundant supply of safe water. We are also the beneficiaries of past generations who made the sacrifices to drill the wells, erect the storage tanks, and build the distribution system that delivers water to us today. We have an obligation to future generations of citizens to make the necessary infrastructure investments to assure the long-term delivery of safe and reliable water. Town Council Agenda Summary 2 Attachments Proclamation Recommendations Present Proclamation PROCLAMATION WHEREAS, water is one of our most valuable resources; and WHEREAS, only tap water delivers public health protection, fire protection, support for our economy, and the quality of life we enjoy; and WHEREAS, any measure of a successful society – low mortality rates, economic growth and diversity, productivity, and public safety – are in some way related to access to safe water; and WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and WHEREAS, each citizen of our community is called upon to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 7 to May 13, 2017 as NATIONAL DRINKING WATER WEEK in the Town of Vinton. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 2nd day of May, 2017. Bradley E. Grose, Mayor Meeting Date May 2, 2017 Department Finance/Treasurer Issue Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ended June 30, 2016 awarded to the Treasurer/Finance Department Summary The Town of Vinton has been notified that its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2016, qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive “spirit of full disclosure” to clearly communicate the Town’s financial story and motivate potential users and user groups to read the CAFR. Attachments None Recommendations Present the Award Town Council Agenda Summary 1 Meeting Date May 2, 2017 Department Administration Issue Consideration of public comments regarding the proposed FY2017-2018 Town of Vinton Budget. Summary The FY2017-2018 annual budget is the culmination of months’ worth of staff work developing and managing our services and revenues to provide the expected and needed services for the community. The budget document is one of the most important policies established by Council to convey to staff and the community priorities, levels of services, and investment in the community. The budget document includes a great deal of information which is intended to explain what and why of government services provided by the Town of Vinton. Council’s commitment to sound fiscal decision-making is again reflected in this budget as in previous years. The citizens of Vinton expect quality services, prompt snow removal, professional law enforcement, professional land use and development guidance, quality community and recreation facilities, clean and well-maintained streets, quality neighborhoods, dependable water and sewer service, responsive solid waste and recycling collection and many other quality municipal services. Our citizens expect that these services be provided with minimal reliance on real estate taxes. Real estate tax revenue only accounts for 3.76% of the Town’s total general fund revenues with a tax rate of $0.07/$100 of assessment value. The town did see real estate assessments increase by approximately 0.93% with the 2017 reassessment. The General Fund Budget does not include any major service cuts. However, the town facilities and equipment are aging and our buildings not only need to be maintained but are going to require significant investment over the next 5-10 years to major mechanical systems and roofs. Additionally, major equipment continues to need to be replaced as funding allows. Town Council Agenda Summary 2 Capital Improvement Program: The CIP is intended to be a five year plan for building, equipment, and major purchases for the town. Approximately $3,377,821 worth of needs were identified and submitted by departments for the FY2017/2018 budget year. The proposed budget includes funding of only $99,425 in the General Fund of these needs and it defers the remaining projects to future years. The following projects are included the budget for funding: 1. Replace Refuse Truck $ 35,722 2. Replace Dump Truck & Mounted Salt Spreader(s) 33,703 3. Bridge Maintenance, Garthright Bridge 30,000 Total General Fund $99,425 Capital improvement projects funded in the Utility Fund were in the amount of $232,476. The projects included: 1. Meter Reading System Upgrade $ 25,000 2. Sewer Jetter Vac Combination Truck 51,506 3. Utility Dump Truck with Snowplow and Spreader 23,758 4. Air Compressor for Equipment 15,000 5. 2 – Ford F150 Trucks 8,833 6. GIS Development and Mapping of Utilities 52,000 7. Renovate and Upgrade 3rd Street Sewer Lift Station 27,434 8. Design & Construct Jefferson & Cleveland Ave Waterline Ph II/III 9,145 9. Landfair Waterline Replacement 9,300 10. Aragona Drive Waterline Replacement 10,500 Total Utility Fund $232,476 Capital improvement projects funded in the Stormwater Fund were in the amount of $38,843. The project included: 1. Replace Street Sweeper $38,843 Total Stormwater Fund $38,843 Economic Development The Town of Vinton continues to work independently and collectively with other local and regional partners to pursue a variety of economic development activities to expand and diversify the local economy. Two key areas of focus for the Town in recent years has been to place an emphasis on “In-Fill” and “Up-Fill” development by targeting underutilized properties to market for new business ventures. While this approach primarily addresses the issue of the Town being essentially landlocked and with few large parcels of undeveloped space to actively market, this approach also can prove to be financially beneficial to the prospective developer or business owner looking to expand. Due to many underutilized properties already having utilities, necessary zoning and existing infrastructure needs, those assets coupled with attractive local and historic tax incentives can often be a more affordable solution and provide a quicker turn around for being open for business as opposed to an entirely new construction. 3 In partnership with Roanoke County, Vinton has recently began to realize some success in these strategies with the relocation of companies like Magnets USA to a former vacant building, as well as the sale of the former Vinton Branch Library, former Roland E. Cook, former William Byrd High School and the River Park Shopping Center to private real estate developers for new housing and retail opportunities. In addition, likely development of the former Vinton Motors Dealership and interest the Gish Mill Property prove that the Town is primed to continue to take advantage of this approach into the foreseeable future. Water and Sewer Fund: The maintenance, operations, and investment in our water and sewer system are a fundamental government service. We have recognized the significant needs in our aging utility system and diligently work to keep it functioning. However, in the upcoming 10-15 years, significant investment will be required to replace water and sewer lines, pump stations, and equipment. The Proposed FY2017/2018 budget as presented is balanced. There is a budgeted amount for a comprehensive rate structure analysis, which was last completed and presented to Council in January 2013. Stormwater Fund: In the FY 2016/2017 budget expenditures were identified in the general fund and utility fund relating to stormwater were transferred to a new fund. This data will continue to assist staff and Council in knowing the dollar amounts associated with the costs of stormwater management in order to make a sound decision on a future stormwater utility fee in the Town. Funding is needed to ensure that Town will continue to stay in compliance with the stormwater permits requirements and the additional Total Maximum Daily Loads (TMDL) Action Plans requirements. CONCLUSION With minimal increases in our revenue projections, we have been able to maintain our staffing levels and provide for a cost of living increase for our employees. The Proposed FY 2017-2018 budget also continues to recognize economic development initiatives throughout the Town which will create synergy and bring continued growth to our Vinton economy. Through this budget, we will continue to make Vinton the “IN” place to live, work and play. Members of the Town staff are available to assist and support the Town Council during your deliberation on this Proposed Budget. We will provide any additional information or data you may need during your review of the objectives and proposals included in this document. Copies of the FY 2017/2018 Proposed Budget are available in the Town Manager’s Office, as well as the Treasurer’s Office and on the Town’s web site at www.vintonva.gov. Finally, a document of this size and magnitude is a product of many individuals. Each Town staff member who contributed to the development of this Proposed Budget is to be commended. Without our committed staff, this budget would not be possible. Lastly, Town Council has spent a significant investment in their time to provide leadership and guidance so that the values and priorities of the community are maintained to the greatest extent possible within our financial means. 4 Attachments None Recommendations Conduct Public Hearing, action to be taken on May 16, 2017. Meeting Date May 2, 2017 Department Public Works Issue Update from the Public Works Committee regarding the refuse truck and trash collection methodology Summary These items were discussed at the recent Public Works Committee meeting on April 27, 2017. Council Member McCarty will give this update to Council at the meeting. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date May 2, 2017 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Summary None Attachments Certification of Closed Meeting Recommendations Reconvene and adopt Certification of Closed Meeting Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 2, 2017 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _________________ and seconded by ________________ with all in favor. ___________________________________ Clerk of Council