HomeMy WebLinkAbout11/15/2016 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, November 15, 2016
AGENDA
Consideration of:
A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. CLOSED SESSION
1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the 1950
Code of Virginia, as amended, for discussion or consideration of the acquisition of
real property for a public purpose, or of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining position
or negotiating strategy of the public body as authorized by subsection 3 with regard
to the following:
a. An offer by Michael D. Henderson to purchase the fifty (50) foot wide by
approximately one hundred and fifty (150) foot long undeveloped right-of-
way known as Daleview Drive for purchase price of $20,000.00.
b. An offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a
0.555 acre of an existing private road and a stormwater best management
facility consisting of 2.855 acres, both located between Niagara Road and
Vinyard Road in the Town of Vinton.
C. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
F. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
G. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
H. CONSENT AGENDA
1. Consider approval of minutes of:
a. Regular Council meeting of October 18, 2016.
b. Council Strategic Planning Retreat of October 24, 2016
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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I. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Report on the Vinton Volunteer First Aid Crew for October – Chief Wayne Guffey
J. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
K. TOWN ATTORNEY
L. BRIEFING
1. Briefing on an application for a grant for a Multi-Jurisdictional Threat Assessment
Project and an application for a grant through the Department of Criminal Justice
Services titled “21st Century Policing” – Chief Tom Foster
M. ITEMS REQUIRING ACTION
1. Consider a motion to accept or reject an offer by Michael D. Henderson to purchase
the fifty (50) foot wide by approximately one hundred and fifty (150) foot long
undeveloped right-of-way known as Daleview Drive for purchase price of
$20,000.00 – Town Manager
2. Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV
to gift to the Town of Vinton a 0.555 acre of an existing private road and a
stormwater best management facility consisting of 2.855 acres, both located
between Niagara Road and Vinyard Road in the Town of Vinton – Town Manager
3 Consider adoption of an Ordinance approving the joint petition of Robert O. and
Linda M. Quam, owners of Lot 1, Block 12; and Sherman E. and Barbara B. Sligh;
owners of Lot 7, Block 9, of Plat Book 6, Page 30 showing Map of Section Number
4, Bali Hai Subdivision, property of W.E. and Olney G. Cundiff, prepared by C. B.
Malcolm & Son and dated August 31, 1964, recorded in the Clerk’s Office of the
Circuit Court for the County of Roanoke, Virginia, on January 5, 1965, to abandon,
vacate and deed a fifty (50) foot wide by approximately one hundred and fifty (150)
foot long undeveloped right-of-way, known as Daleview Drive, to the adjoining
property owners – Anita McMillan
4 Consider adoption of an Ordinance amending Chapter 74, “Secondhand Goods” of
the Vinton Town Code by adopting Article III, “Precious Metals Dealers,” for the
purpose of regulating precious metals dealers conducting business within the Town
of Vinton and providing for an effective date – Chief Tom Foster
5. Consider adoption of a Resolution appropriating $13,125.00 received from the
Department of Motor Vehicles, $8,750.00 in Federal funds and the Town’s required
in-kind match of $4,375.00 for Overtime Selective Enforcement - Chief Tom Foster
6. Consider adoption of a Resolution appropriating $162,235.83 received from the
Department of Motor Vehicles, $129,786.66 in Federal funds and the Town’s
required $32,447.17 in-kind match, for the participation in the DUI Task Force Grant
- Chief Tom Foster
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7. Consider adoption of a Resolution appropriating funds from the General Revenue
Fund to the General Expense Fund for the expenditures related to the construction
of Glade Creek Greenway Phase 2, a 3,060 linear feet of a ten-foot (10’) wide,
paved, off-road, ADA-accessible, bicycle/pedestrian trail – Anita McMillan
N. TOWN MANAGER
O. MAYOR
P. COUNCIL
Q. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
November 17, 2016 – 8:00 a.m. – State of the Town/Vinton Area Chamber of Commerce
Membership Meeting – Vinton War Memorial – 814 Washington Avenue
November 22, 2016 – 9:00 a.m. – Finance Committee Meeting – Administrative Conference
Room
December 6, 2016 – 7:00 p.m. – Council Meeting – Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals
with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607
Meeting Date
November 15, 2016
Department
Council
Issue
Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the 1950 Code of
Virginia, as amended, for discussion or consideration of the acquisition of real property for a
public purpose, or of the disposition of publicly held real property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public body
as authorized by subsection 3 with regard to the following:
a. An offer by Michael D. Henderson to purchase the fifty (50) foot wide by approximately
one hundred and fifty (150) foot long undeveloped right-of-way known as Daleview
Drive for purchase price of $20,000.00.
b. An offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a 0.555 acre
of an existing private road and a stormwater best management facility consisting of 2.855
acres, both located between Niagara Road and Vinyard Road in the Town of Vinton.
Summary
None
Attachments
Certification of Closed Meeting
Recommendations
None
Town Council
Agenda Summary
AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
NOVEMBER 15, 2016 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
1. Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to which this
certification applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Town Council.
Motion made by _________________ and seconded by ____________________ with all in
favor.
___________________________________
Clerk of Council
Meeting Date
November 15, 2016
Department
Town Clerk
Issue
Consider approval of minutes:
a. Regular Council meeting of October 18, 2016
b. Council Strategic Planning Retreat of October 24, 2016
Summary
None
Attachments
October 18, 2016 minutes
October 24, 2016 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, OCTOBER 18, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith N. Liles
Sabrina McCarty
Janet Scheid
PLANNING COMMISSION
MEMBERS PRESENT: David R. Jones
Keith N. Liles
William E. Booth
Dawn M. Michelsen
Robert A. Patterson
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Theresa Fontana, Town Attorney
Anne Cantrell, Interim Finance Director
Anita McMillan, Planning & Zoning Director
Joey Hiner, Public Works Director
Tom Foster, Police Chief
Pete Peters, Assistant Town Manager/Director of Economic
Development
Karla Turman, Associate Planner/Code Enforcement Officer
Brandon Gann, Financial Services Analyst
The Mayor called the regular meeting to order
7:00 p.m. The
Council Member Liles, Council Member Scheid and
Mayor Grose present, which constituted a quorum.
Council Member McCarty and Vice Mayor Hare had
not yet arrived at the meeting.
called the roll for the Planning
Patterson present.
After a Moment of Silence, Council Member Liles
led the Pledge of Allegiance to the U.S. Flag.
Roll call
Under upcoming community events, Council
Member Scheid reminded everyone of the Roanoke
Valley Greenway annual picnic on Sunday starting
Creeks Brewing Company.
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scheduled for the Fall Festival would be held on
Saturday, November 5th,
annual Fall Retreat on October 24th.
Under requests to postpone, add to or change
announced that Delegate Head would not be able to
attend the meeting tonight due to a scheduling
1st Council meeting.
Council Member Scheid made a motion to
motion was seconded by Council Member Liles and
voting: Vote 3-0-2; Yeas (3) -
Nays (0) – None; Absent (2) – McCarty, Hare.
meeting of September 20, 2016 and
Regular meeting of October 4, 2016
The next item on the agenda was recognition of
Foster first read a Memo
Officer Matthew Stafford. All were
meeting.
Vice Mayor Hare arrived at the meeting at 7:07
p.m.
recognizing Sergeant Tim Lawless, Corporal
meeting.
The next item on the agenda was a report on the
Vinton Volunteer First Aid Crew for September. Chief
Guffey reported the volunteer truck hours were 482
out of a possible 456 for 105
marked up 87% for ALS and 13% for
responded to 93 out of 126 calls and handled 89. The
numbers were low for this month due to
emergency calls which was higher than normal. The
fractile response time was 10.06 and they had 1,600
man hours for the month.
reported that they have four new members.
Anne Cantrell introduced Brandon Gann as the
new Financial Services Analyst.
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The next item on the agenda was a joint Public
Hearing with the Vinton Planning Commission to
consider public comments regarding the joint petition
of Robert O. and Linda M. Quam, owners of Lot 1,
Block 12; and Sherman E. and Barbara B. Sligh;
31, 1964, recorded in the Clerk’s Office of the Circuit
Court for the County of Roanoke, Virginia, on January
5, 1965, to abandon, vacate and deed a fifty (50) foot
foot long undeveloped right-of-
the right-of-
to any other property at any time in the future.
The Mayor opened the Public Hearing at 7:15 p.m.
Anita McMillan first commented that the Planning
Report as part of the agenda package.
proposed subdivision of the property
Overbays and staff w
considering waiving certain requirements because the
lot could only be accessed from the Town of Vinton-
one from the
and one to the north of Olney Road.
In 2013, a request to vacate Dale
submitted by the Overbays
stipulation that the Slighs and Quams were to deed to
them a
2013 Planning Commission meeting, John Patterson,
counsel for the Overbays, requested that the
application be withdrawn due to concerns that were
brought up by the Slighs
on Olney Road.
the Slighs and Quams for the undeveloped portion to
be vacated along with a petit
owners along Olney Road indicating that they were in
agreement for the right-of-
Hearing, the Planning Commission voted to table the
Public Hearing opened
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Slighs and Quams to reach an agreement regarding
the use of the undeveloped right-of-way and whether
or not to vacate it.
Cranwell, legal counsel retained by the Slighs and the
Quams, was de
requesting a continuance of the Public Hearing on the
Olney Road. The plat also showed a right-of-way
coming from Olney Road and an access easement to
Lot B from Lot A. In addition to the access easement,
there was shown
Vinton’s water services, but not public sewer. All
other services are
Roanoke. In May of 2016 the lots were purchased by
Council Member McCarty arrived at the meeting
at 7:15 p.m.
On June 24, 2016, a third petition was submitted by
the Slighs and Quams requesting the right-of-
be vacated. Council was briefed by staff on October
4th
provided to each member of Council and the Planning
Henderson was present at the meeting. This
unable to atten
request to vacate. The petitioners were also present
and along with their
Mr. Bullington. As part of Ms. McMillan’s report, she
shared a Power Point presentation. (
will be made a part of the permanent record.)
recently
and was told by the attorney that closed the loan and
statement in opposition to the vacation of the right-of-
way
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having safe and easy access to his property in case
of a life-threatening event. He then
comments.
Dave Jones commented that three years a
the property owners to get together
some type of agreement and then
was told that the Slighs and Quams were agreeing on
a joint
Overbays there was not a question about closing the
easement or abandoning it, but that they wanted a 20
foot right-of-way into their properties. Then, Mr. Sligh
and Mr. Quam came to the Public H
indica
requested
McMillan commented that signed letters were
received; however, prior to the meeting, staff received
a fax from the
signed nor notarized. At that time staff was informed
by Mr. Sligh that they did not get all of the information
and were opposed to the right-of-way being closed.
to the subdivision plat “Map of Section No. 4, Bali Hai,
remaining property of Bush” from 1964, which was
On this plat was a 150 foot paper street to connect to
what was shown as the re
Bush to reserve the right to do additional subdivisions
with that
developed.
In 1972, the Quams put in their driveway
driveway was already there. Mr. Quam had
was not going to be developed.
maintained and improved this property
combined time between them of close to 70 years.
This proceeding has a
and Mr. Bullington commented that
key points are relevant. What initiated the proceeding
in 2012 was that the former owners, the Overbays,
tract. The 2012 subdivision plat was included in the
agenda package showing
those two lots. The plat had each lot going
the middle of Daleview Drive. The
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solicitous to the Overbays at that time that arguably
had no other access to a road. At the 2013 hearing,
Council heard from Attorney Kevi
property owners would be irreparably harmed
because they would not have access.
Mr. Bullington next commented that the Overbays did
in fact obtain subdivision approval to divide the
property with a right-of-way to Olney Road.
not provide for access through Daleview Drive. A key
point is that the plat states this tract will not be further
subdivided. Initially the consid
this property through Daleview Drive. Now the entire
Daleview Drive would be on one single residential lot
which already has access.
meet basic if not secondary road standards and there
is no reason to have this liability for maintenance and
upkeep on the Town when there is no corresponding
tax basis. He respectfully requested that the vacation
be granted.
Mr. Richard Cranwell spoke next and commented he
served as the Town Attorney
During that period of time the Cities of Salem and
Roanoke
and divide the County between the two cities. The
their line, they placed the property in question
City of Roanoke. It should be in Roanoke County and
in the Town of Vinton.
If any road is put in, there will not be any taxes or fees
paid to the Town and since Roanoke City
providing the services, this
on the road. He also commented that the Town’s
Fire/EMS and Police would respond to this property if
respond. He requested that the property be vacated
and revert back to the adjoining property owners.
commented that nothing is written in stone and what
would happen if in the future someone wanted to put
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agreed to it.
that were made concerning dollars and cents
also commented
He was
wants is an
was never his desire.
s
access to the one lot.
William Booth commented on the fact that Mr.
they could give an
but it is not their property, it is Town property.
Mr. Booth next asked Mr. Henderson how closing this
right-of-way would alienate him and discriminate
Mr. Henderson responded that if he is the only one of
right-of-way that was deeded to be shared among all
three of them, it would be very discrimination.
recorded su
Mr. Henderson responded in May of 2016.
next commented to Mr. Henderson that he bought the
property knowing that his easement was
Road. Mr. Hend
water. He was told when he bought the property that
Lot A could have access through the paper right-of-
way on Daleview and that the recorded plat was only
showing that there was another alternative way to get
to his property.
his right to use the Daleview right-of-way.
Council Member Scheid commented
Henderson that he
that had access from Olney.
different access is understandable, but the fact of the
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Council Member Scheid asked Ms. McMillan how the
subdivision plat got appro
and how much frontage is on the north end of Olney
Ms. McMillan commented that he has at least 50 feet
on Olney. The City of Roanoke stated that these two
properties are zoned agriculture and they waived a lot
of the requirem
subdiv
that the critical point is that Mr. Henderson has legally
when he bought the property he knew that.
Vice Mayor Hare
petitions that they did not know what
signing. To Mr. Henderson, he commented that he
when he was purchasing the property
Overbays because they knew full well
Drive was in dispute in this community. His concern
could possibly be built on the property.
been voted on four years ago, he would have voted to
have it vacated.
w
getting moved slightly. He was also pretty confident
that the Vinton Fire and EMS would be able to access
the property.
The Mayor commented that he had
access to those properties. Also, Mr. Henderson has
the State and does not feel that he will be in any
danger. The Town would have to maintai
that will have to be built to state standards and the
citizens will have to bear the expense of accessing a
purchased the property unfortunately has no bearing
His position has not changed.
Hearing no further comments, t
Public Hearing at 8:15 p.m.
Public Hearing closed
9
motion to recommend the adoption of the Ordinance
as presented; the motion was seconded by Planning
Commission Member Patterson
following vote, with all members voting: Vote 5-0;
Yeas (5) – Patterson, Michelsen, Booth, Liles, Jones;
Nays (0) – None.
this property. There is no language in the Ordinance
about an assessed value of the property and the sale
of the property. She personally did not believe that
public property. The Town Attorney commented that
Town be reimbursed, but the
prepared prior to this meeting. She sugg
the action can be tabled so a negotiation on the sale
of the property could take place.
After comments from Mr. Cranwell, the Town Attorney
of the property.
negotiation would be made public.
commented
Council, why not just wait on taking any action
also be amended properly.
Council Member Scheid made a motion to table the
Ordinance as
meeting
Member Liles and carried by the following vote, with
all members voting: Vote 5-0; Yeas (5) - Liles,
McCarty, Scheid, Hare, Grose; Nays (0) – None.
Planning Commission recommended
adoption of Ordinance as presented
the next Council meeting
Planning Commission Member Booth made a
motion to adjourn the Planning Commission; the
with all members voting: Vote 5-0; Yeas (5) –
Patterson, Michelsen, Booth, Liles, Jones; Nays (0) –
None.
from the meeting at 8:24 p.m.
Planning Commission adjourned
The next item on the agenda was a Public Hearing
10
feet wide by 138.52 feet long (3,463 square feet) of
Glencoe Street right-of-way.
The Mayor opened the Public Hearing at 8:31 p.m.
Karla Turman commented that Council had
previ
Street was closed by Ordinance in 1993 at which time
one-half went to Mr. Robinson and one-
Gearhart Park.
Mr. Robinson has requested to
of property to add an addition to his home along with
handicapped ramps which would
square feet and he is willing to pay for the property.
Turman commented that she did look at the distances
from the softball field to the property and it appears to
be approximately 225 feet at the front of the property
and 160 feet at the back.
any concerns.
With regard to the assessment value of the property,
with a per square foot amount and figured a purchase
price of $1,280.00. The assessed value is 93% of a
property value. However, staff was advised that a
locality could add an additional seven p
would make the amount $1,369.00.
on his behalf had another commitment and also could
not attend.
In response to a comment by Vice Mayor Hare, Ms.
Turman showed a drawing from
visitors to the Park trespassing on his property. Ms.
Turman commented that once Council approves the
would be more apparent where the property line is.
William Booth asked why there would be a charge for
value to it as far as the Town was concerned. The
Public Hearing opened
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and if we give this property away, there may be other
cases where this same question would come up. We
do not want to be in a position to give away property
owned by the taxpayers. Our policy in the future is
compensation on behalf of the taxpayers.
public property.
Hearing no further comments, the
Public Hearing at 8:43 p.m.
Council Member Liles made a motion to adopt the
Ordinance as presented.
provides for a purchase price of 93% of the assessed
value and that would be
set.
indicated that they assessed in the property at 93% of
the market value. The Town could
$1,369.00. Without the seven percent addition
amount
that the 93% of market value is the amount that the
property is taxed on.
After discussion, the motion was seconded by Vice
Mayor Hare
all members voting: Vote 5-0; Yeas (5) - Liles,
McCarty, Scheid, Hare, Grose; Nays (0) – None.
Public Hearing closed
Adopted Ordinance No. 979
approving
undeveloped portion, 25 feet wide by
138.52 feet long (3,463 square feet)
of Glencoe Street right-of-way
The next item on the agenda was a Public Hearing
to consider public comments
Telecommunications Franchise
Inc. commencing on October 18, 2016.
The Mayor opened the Public Hearing at 8:46 p.m.
The Town Manager commented that in October 1990,
Roanoke & Botetourt Telephone Company was
of Vinton. This franchise has e
Franchise renewal period will be for a fifteen (15) year
Public Hearing opened
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franchise is not an exclusive franchise and does not
prevent the Town from gra
firm or corporation the same or similar franchise rights
and privileges to be exercised in or upon its streets. It
telecommunication syst
streets of the Town.
meeting.
The Town Manager further commented that he heard
He was not able to attend the meeting, but stated that
Lumos looked forward to a continued relationship with
the Town over the new franchise period.
Notice in The Vinton Messenger did solicit other bids
for this franchise and no other bids were received.
per year o
very small and is in the midway area of Town. Vice
Mayor Hare asked if anyone in that area had made
he had not received any and Joey Hiner commented
that they had not received any.
what can be charged.
Hearing no further comments,
Public Hearing at 8:50 p.m.
Vice Mayor Hare made a motion to adopt the
Ordinance as presented
by Council Member McCarty
following vote, with all members voting: Vote 5-0;
Yeas (5) - Liles, McCarty, Scheid, Hare, Grose;
Nays (0) – None.
Public Hearing closed
Adopted Ordinance No. 980 granting
Lumos Networks, Inc. commencing
on October 18, 2016
The next item on the agenda was a briefing on a
proposed
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redevelopment of the former William Byrd High
School. Pete Peters commented that recently this
approximately 90 apartments.
During the early phase of the property’s conception
the Economic Development Committee and the Town
Agreement to incentivize
with terms similar to those offered by Roanoke
County and the Roanoke County EDA.
approval for desig
determining the eligibility for certain tax credits. They
project.
The total private investment of the project is
construction deadlines and will be held to design and
character of the building in order to receive the
incentives through the Performance Agreement.
Town permitting fees, all water and sewer connection
taxes paid to the Town for a period of ten years. The
approximately $30,000.
responded that the last presentation provid
$10 million. The agreement can be revised to reflect
the more current numbers.
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The next item on the agenda was to consider
adoption of a
Transportation Fiscal Year 2017-
Sharing Program
Council was briefed on this applicat
meeting. The pre-application has been submitted to
November 1st.
Council Member McCarty made a motion to adopt
the Resolution as presented
seconded by Council Member Scheid
by the following vote, with all members voting: Vote
5-0; Yeas (5) - Liles, McCarty, Scheid, Hare, Grose;
Nays (0) – None.
Adopted Resolution No. 2169 to
allocation of funds up to $200,000 to
Department of Transportation Fiscal
Year 2017-
Program
The next item on the agenda was to consider
adoption of a Resolution approp
amount of $3,265.09 for the receipt of an insurance
claim made on a Dodge Charger (Unit
Police Department.
comments regarding the damage to the vehicle and
insurance
Buddy’s Auto Body to repair said v
$500 deductible.
Vice Mayor Hare asked why we had to pay the $500
deductible if the Town was not at fault. The Town
check was received from a third-
carrier and there was n
part. There were other funds received, but those
other damages that they found after the initial
check. That check was
because it was made out both to the T
Buddy’s.
from USAA.
Vice Mayor Hare made a motion to adopt the
Resolution with the language amended to state that
the proper insurance filing was made with the third-
party’s insurance
Council Member McCarty
following vote, with all members voting: Vote 5-0;
Yeas (5) - Liles, McCarty, Scheid, Hare, Grose;
Nays (0) – None.
Adopted Amended Resolution No.
2170
amount of $3,265.09 for the receipt
Dodge Charger (Unit
Police Department
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The next item on the agenda was to consider
adoption of a Resolution appropriating funds in the
amount of $44
replacement vehicle in the Police Department.
2012 Dodge Charger that was designated as the K9
the Chief’s vehicle at that time. The Department is
down two vehicles, this vehicle and the
became the Town’s vehicle for administrative use.
Another vehicle just recently was
reach
at public surplus
They
with ATF funds to purchase one vehicle. This would
be an all-
meet the needs of the Town.
disc
they support this recommendation.
four-wheel drive vehicles is rapidly aging, so this
needs to be done to give the department the
capacity during inclement weather.
Vice Mayor Hare made a motion to adopt the
Resolution as amended
by Council Member Scheid
following vote, with all members voting: Vote 5-0;
Yeas (5) - Liles, McCarty, Scheid, Hare, Grose;
Nays (0) – None.
Vice Mayor Hare asked if the vehicle
marked and Chief Foster responded yes. However,
they are considering a reversal of the current colors
department and the unofficial results are in favor of
and how the public reacts to it.
commented that he has heard from some citizens
individuals feel that
somewhat intimidating.
Adopted Resolution
appropriating funds in the amount of
Department
The Town Manager commented that Council will
be having their Retreat on Monday, October 24th
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he made brief comments. The homework
assignment to complete the SWOT Analysis is due
back to Pete Peters on Thursday.
commented further on the SWOT Analysis.
work on the repair.
The Mayor commented on the upcoming
Council Retreat and two ribbon cuttings that he
recently attended for small businesses that were
Veteran’s Recognition Event on November 6th at the
commented on a Proclamat
Anderson that will be presented to his family.
Comments from Council: Vice Mayor Hare
the proceeds were placed in a restricted fund to use
for further
suggested that Council consider doing the same
discussed tonight.
new policy that will be developed
commented
could also include this type of restriction on the use
of the funds. That way there will be no question of
the intent. The current policy is vague and puts the
Town Manager that should make that de
review the policy.
signs. Council Member Liles asked if that was the
17
the fund was consumed and it was used to refurbish
the signs which were falling apart.
Council Member Scheid
members of staff who were involved in getting
posted.
success of
5th. She
and they will notify the property owner.
Vice Mayor Hare made a motion to adjourn the
meeting; the motion was seconded by Council
Member Liles and carried by the following vote, with
all members voting: Vote 5-0; Yeas (5) – Liles,
McCarty, Scheid, Hare, Grose; Nays (0) –
The meeting was adjourned at 9:36 p.m.
Meeting adjourned
APPROVED:
_______________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________
Susan N. Johnson, Town Clerk
1
MINUTES OF A STRATEGIC PLANNING RETREAT OF VINTON TOWN COUNCIL HELD
ON OCTOBER 24, 2016, AT THE VINTON WAR MEMORIAL, 814 WASHINGTON AVENUE,
VINTON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith Liles
Sabrina McCarty
Janet Scheid
STAFF PRESENT: Barry Thompson, Town Manager
Susan N. Johnson, Town Clerk
Pete Peters, Assistant Town Manager
Donna Collins, Human Resources Director
Joey Hiner, Public Works Director
Anita McMillan, Planning & Zoning Director
Anne Cantrell, Interim Finance Director
Chris Linkous, Deputy Chief, Fire & EMS
Mary Beth Layman, Special Programs Director
Tom Foster, Police Chief
Chasity Barbour, Facilities Manager
Mike Faw, Deputy Director of Public Works, Utility
Division
OTHERS PRESENT: Allen Moyer
Justin Davison
Stephanie Brown-Mead
Angie Chewning
The Mayor opened the meeting and then turned the meeting over to the Town Manager. After
the Town Manager commented on the purpose and expectations of the morning session, he
turned the meeting over to Allen Moyer. Mr. Moyer gave a brief overview of the agenda and
set the ground rules.
The next item was the Group Session led by Pete Peters. Mr. Peters asked everyone to
envision what they would like for the Town to look like in 15 years. Then Mr. Peters listed
items that the participants indicated they would like to keep and items they would like to
change.
After a short break, the participants disbursed to another room where they were divided into
groups of four at five tables. Prior to the Retreat, each participant was asked to prepare a
SWOT (strengths, weaknesses, opportunities and threats) analysis. Each table was given a
consolidated list of the SWOT analysis prepared by the members of their table and they were
asked to rank as a group their top eight to ten in each category.
The next exercise was for each table to share their top ranked items in each category (that
were not duplicates) while Mr. Peters assigned them to one of six categories—Neighborhoods
& Community, Business Environment, Land-Use Development, Public Safety, Infrastructure &
Facilities and Government/Administration. Then, participants were each given 12 dots and
were asked to place their dots beside the items that they deemed most important.
After the items were ranked in each of the six categories, the top three were selected (Gain
Sharing, Under Developed Property and the Vinton War Memorial-Hotel Development) and
2
participants listed tools that could be used to try and address each of these significant items in
the Town.
After a break for lunch, the afternoon session began at 12:30 p.m. The first item on the
afternoon agenda was a presentation by Andrew Kassoff of EEE Consulting in Blacksburg
entitled “Stormwater Compliance”. A copy of the presentation is on file in the Town Clerk’s
Office and will be made a part of the permanent record.
The next item on the agenda was a presentation by Joey Hiner of a virtual tour of the Town’s
utility systems followed by information on sinkhole/storm drain repairs in May, June, July,
September and October of 2016 showing man-hours, equipment and material costs. A copy
of the presentation is on file in the Town Clerk’s Office and will be made a part of the
permanent record.
The next item on the agenda was a presentation by Anne Cantrell of the Vinton-Roanoke
County Gainsharing Agreement. A copy of the presentation is on file in the Town Clerk’s
Office and will be made a part of the permanent record.
Following discussion on the Gainsharing Agreement, Council requested that a committee to
be called the “Vinton Advisory Committee” be established to begin a review of the components
of the Gainsharing Agreement. The following individuals were recommended to be a part of
the Committee:
Bradley Grose, Mayor Joey Hiner, Public Works Director
Janet Scheid, Council Member Chris Linkous, Deputy Chief, Fire/EMS
Anne Cantrell, Interim Finance Director Stephanie Brown-Meade
Justin Davison Barry Thompson, Town Manager
Theresa Fontana, Town Attorney Sherri Winkler
Tom Foster, Police Chief An individual from East Roanoke County
The Town Clerk was directed to put this item on the November 1st meeting for action by
Council.
Discussion was had regarding the number of rental properties in the Town. Pete Peters
commented that he would investigate potential housing and home ownership grants and
provide Council with an update on various options. Mr. Peters also suggested that he will
request a meeting with several of the prominent rental property owners to see what steps the
town might take to encourage these owners to make improvements to their properties to
increase values and improve esthetics.
After closing comments, the retreat was adjourned at 5:00 p.m.
APPROVED:
_____________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________
Susan N. Johnson, Town Clerk
Meeting Date
November 15, 2016
Department
Vinton Volunteer First Aid Crew
Issue
Report on the Vinton Volunteer First Aid Crew for October
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
October Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
Office of the Chief
WGuffey@vintonems.com
October 2016 Report
Volunteer Truck hours was 536 of 492 possible hours for 109 %
We had a unit in service 100% of the volunteer time
Medic truck marked up 88% and a BLS Unit12%
Responded to 82 out of 113 calls doing volunteer hours 72%
Handled 80 out of 113 calls doing volunteer hours 70%
o Out of the 33 calls career handled 20 were 2nd emergency calls
Fractile Response time was 7.33
1767 man hours for the month of June
Wayne Guffey
Chief
Vinton First Aid Crew
Volunteer
JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL
2016 1765 1447 1536 1813 1745 1486 1654 1519 1600 1767 16332
2015 2157 1629 1892 1636 1721 1415 1481 1715 1596 1695 1660 1445 20042
2014 1571 1585 2209 1721 1638 1675 1727 1619 1574 1946 1731 1876 20872
2013 1651 1451 1523 1943 1436 1672 1824 1501 1571 1697 1892 1623 19784
2012 1891 1999 1947 2244 1805 1824 2104 1971 1528 1526 1480 1516 21835
98865
Average 1807 1622.2 1821.4 1871.4 1669 1614.4 1758 1665 1573.8 1726.2 1690.75 1615 19773
Volunteer
JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL Possible Pct
2016 567 434 517 586 536 459 517 533 482 536 5167 4740 109.01%
2015 453 397 462 479 514 434 454 482 443.5 458 426 472 5474.5 5630 97.24%
2014 437 409.5 490.5 468 491 438 463 476 438 491 477 428 5507 5646 97.54%
2013 405 375 449 485 419 441 531 458 442 460 409 472 5346 5642 94.75%
2012 412 441 418 480 449 515 576 495 410 438 423 504 5561 5630 98.77%
27055.5 27288 99.15%
0
100
200
300
400
500
600
700
JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC
Chart Title
2016 2015 2014 2013 2012
Volunteer
JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL
2016 137 108 126 134 141 120 119 109 126 113 1233
2015 114 107 101 114 156 130 109 118 132 113 118 126 1438
2014 106 109 113 110 130 129 131 112 163 114 98 138 1453
2013 125 97 144 126 121 125 120 125 105 122 114 109 1433
2012 101 84 92 134 125 143 137 116 140 126 99 134 1431
13
7
10
8
12
6
13
4
14
1
12
0
11
9
10
9
12
6
11
3
0
11
4
10
7
10
1
11
4
15
6
13
0
10
9
11
8
13
2
11
3
11
8
12
6
10
6
10
9
11
3
11
0
13
0
12
9 13
1
11
2
16
3
11
4
98
13
8
12
5
97
14
4
12
6
12
1
12
5
12
0
12
5
10
5
12
2
11
4
10
9
10
1
84
92
13
4
12
5
14
3
13
7
11
6
14
0
12
6
99
13
4
0
20
40
60
80
100
120
140
160
180
JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC
2016
2015
2014
2013
2012
137
108
126
134
141
120 119
109
126
113
98
89
95
93
97
90 87
84
89
80
0
50
100
150
200
250
JAN FEB MAR APR MAY JUNE JULY AUG Sep Oct
Calls Handled
Calls Dispatched
Calls that were disptached that the
volunteer crew handled
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct
Calls Dispatched 137 108 126 134 141 120 119 109 126 113
Calls Responded 104 90 100 100 101 95 95 90 93 82
FEB MAR APR MAY JUNE JULY AUG SEP Oct
Calls Responded 90 100 100 101 95 95 90 93 82
Calls Dispatched 108 126 134 141 120 119 109 126 113
108
126 134 141
120 119 109
126
113
90
100 100 101
95 95
90
93
82
0
50
100
150
200
250
300
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct
Fractile Response 9.59 9.27 9.83 9.78 7.98 9.24 9.22 10.17 10.06 7.33
9.59 9.27
9.83 9.78
7.98
9.24 9.22
10.17 10.06
7.33
0
2
4
6
8
10
12
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct
Fractile Response
Goal is under 12
minutes
FEB MAR APR MAY JUNE JULY AUG SEP Oct
Volunteer unit in service 100 100 97 98 100 100 100 100 100
100 100
97
98
100 100 100 100 100
95.5
96
96.5
97
97.5
98
98.5
99
99.5
100
100.5
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
1447
1536
1813
1745
1486
1654
1519
1600
1767
0
200
400
600
800
1000
1200
1400
1600
1800
2000
FEB MAR APR MAY JUNE JULY AUG SEP Oct
Man Hours
Man Hours
Meeting Date
November 15, 2016
Department
Police
Issue
Briefing on an application for a grant for a Multi-Jurisdictional Threat Assessment Project and an
application for a grant through the Department of Criminal Justice Services titled “21st Century
Policing”.
Summary
The Vinton Police Department will partner with Roanoke County Police, Roanoke City Police,
and Salem City Police, in a Multi-Jurisdictional Threat Assessment Project. The grant amount is
$20,000.00 with a match of 10% that will be split 4 ways, with the Towns match being $500.00.
The Department has also applied for a grant through the Department of Criminal Justice Services
titled “21st Century Policing”. They have titled the project “Mobile Community Services Unit”
(MCSU). This grant will provide a Mobile Community Services Unit (MCSU) to promote
outreach and education, community engagement, and crime prevention while enhancing the
relationship between our agency and our community. The total for this grant is $20,000.00 with
an in-kind match of 10% to equal $2,000.00. The in-kind match will be paid out of the
Department’s Training and Fuel budget.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
November 15, 2016
Department
Council
Issue
Consider a motion to accept or reject an offer by Michael D. Henderson to purchase the fifty (50)
foot wide by approximately one hundred and fifty (150) foot long undeveloped right-of-way
known as Daleview Drive for purchase price of $20,000.00.
Summary
None
Attachments
None
Recommendations
Motion to accept or reject offer
Town Council
Agenda Summary
Meeting Date
November 15, 2016
Department
Council
Issue
Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV to gift to the
Town of Vinton a 0.555 acre of an existing private road and a stormwater best management
facility consisting of 2.855 acres, both located between Niagara Road and Vinyard Road in the
Town of Vinton.
Summary
None
Attachments
None
Recommendations
Motion to accept or reject offer
Town Council
Agenda Summary
Meeting Date
November 15, 2016
Department
Planning and Zoning
Issue
Consider adoption of an Ordinance approving the joint petition of Robert O. and Linda M. Quam, owners of Lot 1,
Block 12; and Sherman E. and Barbara B. Sligh; owners of Lot 7, Block 9, of Plat Book 6, Page 30 showing Map of
Section Number 4, Bali Hai Subdivision, property of W.E. and Olney G. Cundiff, prepared by C. B. Malcolm & Son
and dated August 31, 1964, recorded in the Clerk’s Office of the Circuit Court for the County of Roanoke, Virginia,
on January 5, 1965, to abandon, vacate and deed a fifty (50) foot wide by approximately one hundred and fifty (150)
foot long undeveloped right-of-way, known as Daleview Drive, to the adjoining property owners
Summary
A joint public hearing of the Planning Commission and Town Council was held on October 18, 2016, to consider
public comments regarding the joint petition of Robert O. and Linda M. Quam and Sherman E. and Barbara B. Sligh
to abandon, vacate and deed a fifty (50) foot wide approximately one hundred and fifty (150) foot long undeveloped
right-of-way, known as Daleview Drive, to the above named adjoining property owners. They also requested that this
undeveloped portion of the right-of-way never to be used as a street or road to any other property at any time in the
future.
The Planning Commission voted unanimously to recommend that the joint petition be approved by Town Council.
Town Council tabled the request in order to have time to establish the fair market value for the undeveloped
Daleview Drive right-of-way. The legal counsel for the Petitioners agreed to hire an appraiser to determine the value
of the property. On October 28, 2016, an appraisal was submitted, and based on the appraisal, the Quams and the
Slighs have agreed to pay $3,000 each to the Town for their shares of the undeveloped Daleview Drive right-of-way
once it is vacated.
Attachments
Appraisal
Ordinance
Alternatives
1. Approve the request.
2. Deny the request.
Recommendation
Motion to adopt Ordinance
Town Council
Agenda Summary
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, NOVEMBER 15, 2016, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE permanently abandoning, vacating, and deeding a fifty (50) foot wide
by approximately one hundred and fifty (150) foot long undeveloped public right-of-way, known
as Daleview Drive, to the adjoining property owners.
WHEREAS, on June 24, 2016, Robert O. and Linda M. Quam, owners of Lot 1, Block
12; and Sherman E. and Barbara B. Sligh; owners of Lot 7, Block 9, of Plat Book 6, Page 30
showing Map of Section Number 4, Bali Hai Subdivision, property of W. E. and Olney G.
Cundiff, prepared by C. B. Malcolm & Son and dated August 31, 1964, recorded in the Clerk’s
Office of the Circuit Court for the County of Roanoke, Virginia, on January 5, 1965, filed an
application with the Council of the Town of Vinton, Virginia, in accordance with the law,
requesting that the Council permanently abandon, vacate, discontinue and deed to them as the
adjoining property owners, the undeveloped public right-of-way, known as Daleview Drive,
described hereinafter; and
WHEREAS, on April 15, 2013, a notification letter was sent by the Town Planning and
Zoning Department to American Electric Power (AEP), Cox Communications, Roanoke Gas
Company, Verizon, and Vinton Public Works Department inquiring if said companies have
utilities in the said undeveloped public right-of-way; and
WHEREAS, on September 22, 2016, a notification letter was mailed by the Town of
Vinton to the adjoining property owners of said undeveloped public right-of-way; and
WHEREAS, on October 4, 2016, at the Town Council’s regularly scheduled meeting,
members of Town Council were briefed by Staff on the request; and
WHEREAS, a joint public hearing was held on said application by the Planning
Commission and Town Council on October 18, 2016, respectively, after due and timely notice
pursuant to the provisions of Sections 15.2-2272 and 15.2-2204 of the 1950 Code of Virginia, as
amended, at which hearing all parties in interest and citizens were afforded an opportunity to be
heard on such application; and
WHEREAS, it appears from the foregoing that all interested parties have been properly
notified; and
WHEREAS, at the meeting on October 18, 2016, members of the Town Council
requested that a purchase price be established for the Petitioners for the vacated undeveloped
Daleview Drive; and
2
WHEREAS, on October 28, 2016, C. Richard Cranwell, legal counsel for the
Petitioners, submitted an appraisal value of Daleview Drive that was completed by Noble
Valuation Consulting, LLC; and
WHEREAS, the appraiser, L. Steven Noble, has investigated and formed an opinion of
the value of the land known as Daleview Drive, and proposed to be transferred to the adjoining
property owners of 647 and 701 Olney Road. The appraiser’s opinion of value of the land is
$3,000.00 per lot for 647 and 701 Olney Road, respectively; and
WHEREAS, both of the Petitioners, the Quams and the Slighs, have agreed to pay
$3,000.00 cash each for their shares of the vacated undeveloped Daleview Drive right-of-way;
and
WHEREAS, the Council has carefully considered the request and finds that no
inconvenience will result to any individual or to the public from permanently abandoning,
vacating, and deeding such undeveloped public right-of-way to the adjoining property owners.
THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia
that the undeveloped public right-of-way situated in the Town of Vinton, Virginia; more
particularly described as:
That certain undeveloped 50 feet wide by 150.01 feet long platted street known as
Daleview Drive, lying between Lot 1, Block 12, and Lot 7, Block 9, as shown on
the Map of Section Number 4, Bali Hai Subdivision, property of W. E. and Olney
G. Cundiff, prepared by C. B. Malcolm & Son, dated August 31, 1964, and
recorded in the Clerk’s Office of the Circuit Court for the County of Roanoke,
Virginia, in Plat Book 6, Page 30, on January 5, 1965;
be, and is hereby permanently abandoned, vacated, and deeded to the adjoining property owners
in exchange for $3,000.00 cash each, and that all rights and interests of the public in and to the
same be, and hereby are released insofar as the Council of the Town of Vinton is empowered so
to do with respect to the closed the right-of-way.
BE IT FURTHER ORDAINED that the applicants shall, upon meeting all other
conditions of the granting of the application, deliver to the Clerk of the Circuit Court of the
County of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in such Clerk’s Office, indexing the same in the name of the Town of Vinton, Virginia,
as Grantor, and in the name of the Petitioners, and the names of any other parties in interest who
may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect
such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the County of Roanoke, Virginia,
where deeds are recorded in such Clerk’s Office, file with the Town Manager of the Town of
Vinton, Virginia, the Clerk’s receipt, demonstrating that such recordation has occurred.
This ordinance shall be in full force and effect upon passage.
3
This ordinance adopted on motion made by Council Member ____________________
and seconded by Council Member ____________________, with the following votes recorded:
AYES
NAYS
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________
Susan N. Johnson, Town Clerk
Meeting Date
November 15, 2016
Department
Police
Issue
Consider adoption of a proposed Ordinance amending Chapter 74, “Secondhand Goods” of the
Vinton Town Code by adopting Article III, “Precious Metals Dealers,” for the purpose of
regulating precious metals dealers conducting business within the Town of Vinton and providing
for an effective date.
Summary
Council was briefed on the proposed Ordinance at their November 1, 2016 meeting. This
ordinance will bring the Code of the Town of Vinton in line with the codes of other jurisdictions
within the Roanoke Valley, and the Code of Virginia.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, NOVEMBER 15, 2016 AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE amending Chapter 74, “Secondhand Goods” of the Vinton Town
Code by adopting Article III, “Precious Metals Dealers,” for the purpose of regulating precious
metals dealers conducting business within the Town of Vinton; providing for an effective date.
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of
Vinton that Article III, “Precious Metals Dealers” of Chapter 74, “Secondhand Goods,” of the
Vinton Town Code, is hereby adopted and enacted as follows:
ARTICLE III. – PRECIOUS METALS DEALERS
Sec. 74-30. - Definitions.
For the purposes of this article, unless the context requires a different meaning:
"Coin" means any piece of gold, silver, or other metal fashioned into a prescribed shape, weight,
and degree of fineness, stamped by authority of a government with certain marks and devices,
and having a certain fixed value as money.
"Dealer" means any person, firm, partnership, or corporation engaged in the business of (i)
purchasing secondhand precious metals or gems; (ii) removing in any manner precious metals or
gems from manufactured articles not then owned by the person, firm, partnership, or corporation;
or (iii) buying, acquiring, or selling precious metals or gems removed from manufactured
articles. "Dealer" includes all employers and principals on whose behalf a purchase is made, and
any employee or agent who makes any purchase for or on behalf of his employer or principal.
The definition of "dealer" shall not include persons engaged in the following:
A. Purchases of precious metals or gems directly from other dealers, manufacturers, or
wholesalers for retail or wholesale inventories, provided that the selling dealer has
complied with the provisions of this article.
B. Purchases of precious metals or gems from a qualified fiduciary who is disposing of the
assets of an estate being administered by the fiduciary.
C. Acceptance by a retail merchant of trade-in merchandise previously sold by the retail
merchant to the person presenting that merchandise for trade-in.
D. Repairing, restoring or designing jewelry by a retail merchant, if such activities are
within his normal course of business.
2
E. Purchases of precious metals or gems by industrial refiners and manufacturers, insofar as
such purchases are made directly from retail merchants, wholesalers, dealers, or by mail
originating outside the Commonwealth.
F. Persons regularly engaged in the business of purchasing and processing nonprecious
scrap metals which incidentally may contain traces of precious metals recoverable as a
by-product.
"Gems" means any item containing precious or semiprecious stones customarily used in jewelry.
"Precious metals" means any item except coins composed in whole or in part of gold, silver,
platinum, or platinum alloys.
Sec. 74-31 - Records to be kept; copy furnished to local authorities.
A. Every dealer shall keep at his place of business an accurate and legible record of each
purchase of precious metals or gems. The record of each purchase shall be retained by the
dealer for at least 24 months and shall set forth the following:
1. A complete description of all precious metals or gems purchased from each seller.
The description shall include all names, initials, serial numbers, or other
identifying marks or monograms on each item purchased, the true weight or carat
of any gem, and the price paid for each item;
2. The date, time, and place of receiving the items purchased;
3. The full name, residence address, work place, home and work telephone numbers,
date of birth, sex, race, height, weight, hair and eye color, and other identifying
marks of the person selling the precious metals or gems;
4. Verification of the identification by the exhibition of a government-issued
identification card bearing a photograph of the person selling the precious metals
or gems, such as a driver's license or military identification card. The record shall
contain the type of identification exhibited, the issuing agency, and the number
thereon;
5. A statement of ownership from the seller; and
6. A digital image of the form of identification used by the person involved in the
transaction.
B. The information required by subdivisions A 1 through A 3 shall appear on each bill of
sale for all precious metals and gems purchased by a dealer, and a copy shall be mailed or
delivered within 24 hours of the time of purchase to the chief law-enforcement officer of
the locality in which the purchase was made.
Sec. 74-32. - Officers may examine records or property; warrantless search and seizure
authorized.
3
Every dealer or his employee shall admit to his place of business during regular business hours
the town chief of police or his designee or any law-enforcement officer of the state or federal
government. The dealer or his employee shall permit the officer to (i) examine all records
required by this article and any article listed in a record which is believed by the officer to be
missing or stolen and (ii) search for and take into possession any article known to him to be
missing, or known or believed by him to have been stolen.
Sec. 74-33. - Credentials and statement of ownership required from seller.
No dealer shall purchase precious metals or gems without first (i) ascertaining the identity of the
seller by requiring an identification issued by a governmental agency with a photograph of the
seller thereon, and at least one other corroborating means of identification, and (ii) obtaining a
statement of ownership from the seller.
The town council may determine the contents of the statement of ownership.
Sec. 74-34. - Prohibited purchases.
A. No dealer shall purchase precious metals or gems from any seller who is under the age of
eighteen.
B. No dealer shall purchase precious metals or gems from any seller who the dealer believes
or has reason to believe is not the owner of such items, unless the seller has written and
duly authenticated authorization from the owner permitting and directing such sale.
Sec. 74-35. - Dealer to retain purchases.
A. The dealer shall retain all precious metals or gems purchased for a minimum of 15
calendar days from the date on which a copy of the bill of sale is received by the chief of
police. Until the expiration of this period, the dealer shall not sell, alter, or dispose of a
purchased item in whole or in part, or remove it from the town.
B. If a dealer performs the service of removing precious metals or gems, he shall retain the
metals or gems removed and the article from which the removal was made for a period of
15 calendar days after receiving such article and precious metals or gems.
Sec. 74-36. - Record of disposition.
Each dealer shall maintain for at least twenty-four months an accurate and legible record of the
name and address of the person, firm, or corporation to which he sells any precious metal or gem
in its original form after the waiting period required in Sec. 74-35 herein. This record shall also
show the name and address of the seller from whom the dealer purchased the item.
Sec. 74-37. - Bond or letter of credit required of dealers when permit obtained.
A. Every dealer shall secure a permit from the town as required in Sec. 74-39 and each
dealer at the time of obtaining such permit shall enter into a recognizance to the town
secured by a corporate surety authorized to do business in this Commonwealth, in the
penal sum of $10,000, conditioned upon due observance of the terms of this article. In
4
lieu of a bond, a dealer may cause to be issued by a bank authorized to do business in the
Commonwealth a letter of credit in favor of the town for $10,000.
B. A single bond upon an employer or principal may be written or a single letter of credit
issued to cover all employees and all transactions occurring at a single location.
Sec. 74-38. - Private action on bond or letter of credit.
Any person aggrieved by the misconduct of any dealer which violated the provisions of this
article may maintain an action for recovery in any court of proper jurisdiction against the dealer
and his surety. Recovery against the surety shall be only for that amount of the judgment which
is unsatisfied by the dealer.
Sec. 74-39 - Permit required; method of obtaining permit; no convictions of certain crimes;
approval of weighing devices; renewal; permanent location required.
A. No person shall engage in the activities of a dealer as defined herein within the Town of
Vinton without first obtaining a permit from the Vinton chief of police.
B. Pursuant to Virginia Code § 54.1-4108, the dealer shall file a permit application form
with the chief of police which includes the dealer's full name, any aliases, address, age,
date of birth, sex, and fingerprints; the name, address, and telephone number of the
applicant's employer, if any; and the location of the dealer's place of business. Upon
filing this application and the payment of a $200 application fee, the dealer shall be
issued a permit by the chief of police or his designee, provided that the applicant has not
been convicted of a felony or crime of moral turpitude within seven years prior to the
date of application. The permit shall be denied if the applicant has been denied a permit
or has had a permit revoked under any ordinance similar in substance to the provisions of
this article.
C. Before a permit may be issued, the dealer must have all weighing devices used in his
business inspected and approved by local or state weights and measures officials and
present written evidence of such approval to the chief of police or his designee.
D. This permit shall be valid for one year from the date issued and may be renewed in the
same manner as such permit was initially obtained with an annual permit fee of $200. No
permit shall be transferable.
E. If the business of the dealer is not operated without interruption, with Saturdays,
Sundays, and recognized holidays excepted, the dealer shall notify the chief of police of
all closings and reopenings of such business. The business of a dealer shall be conducted
only from the fixed and permanent location specified in his application for a permit.
F. The chief of police may waive the permit fee for retail merchants that are not required to
be licensed as pawnbrokers under Chapter 40 (§ 54.1-4000 et seq.), provided the retail
merchant has a permanent place of business and purchases of precious metals and gems
do not exceed five percent of the retail merchant's annual business.
Sec. 74.40. - Exemptions from chapter.
5
A. The chief of police may waive by written notice implementation of any one or more of
the provisions of this article, except Sec. 74-34, for particular numismatic, gem, or
antique exhibitions or craft shows sponsored by nonprofit organizations, provided that the
purpose of the exhibitions is nonprofit in nature, notwithstanding the fact that there may
be casual purchases and trades made at such exhibitions.
B. The provisions of this article shall not apply to the sale or purchase of coins.
C. The provisions of this article shall not apply to any bank, branch thereof, trust company
or bank holding company, or any wholly owned subsidiary thereof, engaged in buying
and selling gold and silver bullion.
Sec. 74-41. - Penalties; first and subsequent offenses.
A. Any person convicted of violating any of the provisions of this article shall be guilty of a
Class 2 misdemeanor for the first offense. Upon conviction of any subsequent offense he
shall be guilty of a Class 1 misdemeanor.
B. Upon the first conviction of a dealer for violation of any provision of this article, the
chief of police may revoke the dealer's permit for one full year from the date the
conviction becomes final. Such revocation shall be mandatory for two full years from the
date the conviction becomes final upon a second conviction.
Secs. 74-42-74-50. – Reserved.
* * *
This ordinance shall take effect on November 15, 2016.
This Ordinance adopted on motion made by Council Member ___________, seconded by
Council Member ______________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, Town Clerk
Meeting Date
November 15, 2016
Department
Police
Issue
Consider adoption of a Resolution appropriating $13,125.00 received from the Department of
Motor Vehicles, $8,750.00 in Federal funds and the Town’s required in-kind match of $4,375.00
for Overtime Selective Enforcement.
Summary
The Department of Criminal Justice Services has approved a grant for the Police Department in
the amount of $13,125.00 to include an in-kind match of $4,375.00, to be paid by the Vinton
Police Department out of the Fuel and Maintenance and Repair line items. This funding, if
approved by Council, will be used to pay officers the overtime rate to work Selective
Enforcement in the town and to fund $800.00 in DMV approved training.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 PM ON
TUESDAY, NOVEMBER 15, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Department of Motor Vehicles (DMV) has approved a grant for Selective
Enforcement-Overtime in the amount of $13,125.00, to include an in-kind match from
the Town in the amount of $4,375.00, to be paid from the current Police Budget under
Fuel and Maintenance/Repair budget expenditure accounts; and
WHEREAS, the Police Department would use these grant funds for overtime selective enforcement
hours and to participate in checkpoints with surrounding jurisdiction, as well as sending
one officer to a DMV approved training; and
WHEREAS, the budget for the DMV portion of the grant in the amount of $8,750.00 needs to be
appropriated to the following account numbers for financial tracking purposes; and
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve the
following:
APPROPRIATE
FROM: 200.2404.015 DMV Overtime Grant Revenue fund $8,750.00
TO: 200.3101.102 Police Overtime budget line item $7,950.00
200.3101.560 Police Travel/Training budget line item $ 800.00
TOTAL $8,750.00
This Resolution adopted on motion made by Council Member ______________, seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, Town Clerk
Meeting Date
November 15, 2016
Department
Police
Issue
Consider adoption of a Resolution appropriating $162,235.83 received from the Department of
Motor Vehicles, $129,786.66 in federal funds and the Town’s required $32,447.17 in-kind
match, for the participation in the DUI Task Force Grant.
Summary
The Department of Motor Vehicles has approved a grant for the Police Department in the
amount of $162,235.83 to include an in-kind match of $32,447.17, to be paid by the Vinton
Police Department from the Fuel and Maintenance and Repair line items This funding, if
approved by Council, will be used to fund one person in the DUI Task Force, to pay the salary
and benefits, all uniform equipment, vehicle and vehicle equipment, etc. for up to 5 years.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 PM ON
TUESDAY, NOVEMBER 15, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Department of Motor Vehicles (DMV) has approved a grant for our participation in
the DUI Task Force for the total amount of $162,235.83, to include an in-kind match
from the Town in the amount of $32,447.00, to be paid from the current Police Budget
under Fuel and Maintenance/Repair expenditure accounts; and
WHEREAS, the Police Department would use these grant funds to pay one police officer’s salary and
benefits, all uniform needs, rifle and gun needs, cell phone and MDT Connectivity, a
vehicle and all vehicle needs, and for this officer to participate in checkpoints with
surrounding jurisdiction, and saturation patrol efforts in the DUI Task Force, for up to 5
years; and
WHEREAS, the budget for the DMV portion of the grant in the amount of $129,788.66 needs to be
appropriated to the following account numbers for financial tracking purposes; and
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve the
following:
FROM: 200.2404.026 DMV DUI Task Force Grant $129,788.66
TO: 200.3401.101 DMV DUI Task Force Grant. Salaries $ 49,494.00
200.3401.102 DMV DUI Task Force Grant. Overtime $ 3,600.00
200.3401.201 DMV DUI Task Force Grant. FICA $ 2,869.00
200.3401.202 DMV DUI Task Force Grant. VRS $ 4,076.00
200.3401.203 DMV DUI Task Force Grant. VRS GL $ 489.00
200.3401.304 DMV DUI Task Force Grant. Maint/Repair $ 120.00
200.3401.310 DMV DUI Task Force Grant. Uniforms $ 5,140.66
200.3401.521 DMV DUI Task Force Grant. Telephone $ 1,020.00
200.3401.553 DMV DUI Task Force Grant. Materials $ 1,520.00
200.3401.554 DMV DUI Task Force Grant. Firearms $ 3,710.00
200.3401.560 DMV DUI Task Force Grant. Training $ 1,250.00
200.3401.705 DMV DUI Task Force Grant. Vehicle $ 56,500.00
TOTAL $129,788.66
2
This Resolution adopted on motion made by Council Member ______________, seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, Town Clerk
Meeting Date
November 15, 2016
Department
Planning and Zoning
Issue
Consider adoption of a Resolution appropriating funds from the General Revenue Fund to the
General Expense Fund for the expenditures related to the construction of Glade Creek Greenway
Phase 2, a 3,060 linear feet of a ten-foot (10’) wide, paved, off-road, ADA-accessible,
bicycle/pedestrian trail.
Summary
On October 20, 2015, Vinton Town Council adopted a resolution, authorizing the Town Manager to
submit an application in the amount of $417,710, for VDOT MAP-21 Transportation Alternatives
(TA) funds allocation, for the construction of Glade Creek Greenway Phase 2 from Walnut Avenue
to Gus Nicks Boulevard. The total estimated cost for this greenway is $526,210.
In July 2016, the CTB approved allocations for the FY 2017 TA Programs Projects and Glade
Creek Greenway Phase 2 Project is one of the approved projects. On August 30, 2016, and
September 12, 2016, the Project Administrative Agreement and Appendix A for the Project were
fully executed by both the Town Manager and authorized VDOT Officials. In accordance with CTB
Policy, the Project must be completed and the TA allocation expended by October 1, 2020.
The grant requires a minimum of twenty percent (20%) local match, which is to be funded by the
Town of Vinton and Pathfinders for the Greenways: Grant administrative costs by staff including
FEMA coordination, environmental document, grant administration, and contract bidding
($50,000); Roanoke County greenway easement donation ($5,000); Pathfinders for Greenways in
labor and materials ($34,000); town’s general funds for the purchase and installation of drainage
pipe ($19,500).
Attachments
1. Map of the Glade Creek Greenway – Phase 1 (under construction) and Phase 2
2. Glade Creek Greenway Phase 2 Project Budget
3. Resolution
Recommendation
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, NOVEMBER 15, 2016, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD
STREET, VINTON, VIRGINIA
GLADE CREEK GREENWAY PHASE 2
WHEREAS, on October 20, 2015, Resolution No. 2118 was adopted by Vinton Town Council
authorizing the Town Manager to file an application for allocation of Virginia
Department of Transportation (VDOT) MAP-21 Transportation Alternatives
Fiscal Year 2017 Program funds; establishing the Project title; setting the amount
of funds requested and setting forth the amount of in-kind matching costs that are
part of the total Project cost; and
WHEREAS, the Commonwealth Transportation Board (CTB), at their June 14, 2016, meeting
approved and obligated the grant funds requested in the amount of $417,710.00
for the aforementioned Project with an estimated total cost of $526,210.00; and
WHEREAS, on August 30, 2016, the Town Manager executed the Standard Project
Administration Agreement Federal-aid Projects and Appendix A for the Project;
and
WHEREAS, the Standard Project Administration Agreement Federal-aid Projects and
Appendix A for the Project were executed by VDOT authorized officials on
September 12, 2016; and
WHEREAS, the Town agrees to provide the administrative services to manage the grant
through the completion of the Project; and
WHEREAS, the said grant requires a minimum local match of twenty percent (20%); and
WHEREAS, said match is to be funded by $19,500.00 from the Town’s general fund; $50,000
in grant administration by Town staff; and $34,000 donation in labor and
materials from Pathfinders for the Greenways; $5,000 greenway easement
donation from the County of Roanoke.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby
authorize the monies to be appropriated from the general revenue fund to the general expense
fund, for the construction and related expenses of the Glade Creek Greenway.
General Revenue Fund
200.2404.057 VDOT Transportation Alternatives (TA) Funds (Reimbursement Fund)
$526,210.00
2
General Expense Fund
200.8101.741 VDOT Transportation (TA) Glade Creek Greenway Phase 2 Project
$526,210.00
This Resolution adopted on motion made by Council Member _____________, seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk