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Home My WebLink About11/20/2018 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, November 20, 2018 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of minutes: a. Regular Council meeting of October 16, 2018 b. Regular Council meeting of November 6, 2018 2. Consider adoption of a Resolution appropriating $22,125.00, received from the Department of Motor Vehicles, $22,125.00 in Federal funds and the Town’s required in-kind match of $7,375.00 for Overtime Selective Enforcement, training, and equipment. 3. Consider adoption of a Resolution appropriating $87,319.38 received from the Department of Motor Vehicles, $69,856.00 in federal funds and the Town’s required $17,464.00 in-kind match, for the participation in the DUI Task Force Grant. G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Introduction of new Police Officer - Chief Tom Foster H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W . Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. TOWN ATTORNEY J. TOWN MANAGER 1. BRIEFINGS a. Briefing from the Roanoke Valley Alleghany Regional Commission on updates regarding the development and recent activity associated with the Roanoke River Blueway – Amanda McGee b. Briefing on Special Events Security Planning – Chief Tom Foster/Captain Fabricio Drumond 2. ITEMS REQUIRING ACTION a. Consider adoption of a Resolution approving funds from Community Contributions to the Fire and EMS Maintenance & Repairs Equipment to cover one-half (1/2) of the estimated cost not to exceed $8,000 of the engine replacement for the Vinton Volunteer First Aid Crew 2012 Ford Ambulance (Medic 21) – Town Manager b. Consider a motion to cancel the January 1, 2019 Council meeting – Town Manager 3. COMMENTS/UPDATES K. REPORTS FROM COUNCIL COMMITTEES 1. Finance Committee – Anne Cantrell L. MAYOR M. COUNCIL N. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: November 28, 2018 – 7:30 a.m. – Public Works Committee meeting – Public Works Conference Room December 4, 2018 – 7:00 p.m. – Council Meeting – Council Chambers December 5, 2018 – 8:00 a.m. – Vinton Area Chamber of Commerce - State of the Town/Membership Meeting – Vinton War Memorial December 10, 2018 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date November 20, 2018 Department Town Clerk Issue Consider approval of minutes: a. Regular Council meeting of October 16, 2018 b. Regular Council meeting of November 6, 2018 Summary None Attachments October 16, 2018 minutes November 6, 2018 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, OCTOBER 16, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Thomas Foster, Police Chief Fabricio Drumond, Police Captain Christopher Linkous, Deputy Chief-Fire/EMS Nathan McClung, Principal Planner 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Doug Adams, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: October 5-21 – Mr. Pim Passes By – Playhouse; October 20 – 4:00-9:00 p.m. – Steak Festival – Farmers’ Market; October 31 – 3:00-5:30 p.m. – Downtown Trick or Treating 10 – Mingle at the Market with Five Dollar Shake – Farmers’ Market. Chief Foster made comments and read a quote from John D. Rockefeller, “ to do the common things uncommonly well”. Under requests to postpone, add to or change the order of agenda items, requested to add under Section O, Closed Session, Item No. 2, Request to Convene in Closed Meeting, Pursuant to § 2.2- 2 located in the Vinton downtown area for a public purpose, where discussion in negotiating strategy of the public body and move end of the agenda after Section P. changes were approved by the following vote all members voting: Vote 5-0; Yeas (5) – McCarty, Under the Consent Agenda, the Town Clerk commented that needed to be corrected to add on Page 4 at the end of the third paragraph, the language “residents’ ample notification”. Council Member Stovall approve the Consent Agenda as corrected motion was seconded by Council Member Scheid voting: Vote 5-0; Yeas (5) – Stovall, Liles, Grose; Nays (0) – None. Approved minutes of the Regular Council meeting of October 2, 2018, as corrected; adopted Resolution No. 2263 re- amount of $6,800.00 from the General (13) patrol rifles; adopted Resolution No. 2264 amount of $4,767.63 from Re- appropriated F FY2018-2019 and adopted Resolution No. 2265 amount of $2,400.00 from Non- departmental Transfer accounts in the Wastewater Administration Contractual Services account to cover the cost of Surgical Clinic, Inc. Under awards, introductions, presentations, proclamations, as Officer of the Quarter. presentation on the quarterly sta Department. (A copy of the presentation is on file in the permanent record.) asked about the number of calls outside the Town limits and Chief Foster responded in 2017 there were Town in East Roanoke and Bedford County. He estimated there have been 180 calls for service this 3 estimated the ones for just Roanoke County to be in the high 90%. Generally, they respond due to a 9- 1-1 call because of the unavailability of an officer or the time and distance involved for another officer to respond. The next item on the agenda was a quarterly report from the Vinton Volunteer Fir Chief Guffey reviewed his report which was a part of Chief Guffey also commented on the ambulance being out of service since August 29th and the motor needing to be replace $16,000.00. This repair would be Monday, October 22, 2018 Under citizens’ comments and petitions, Justin Davison, Chamber President, expressed their assistance with the Fall Festival and the Mingle at the Market. The next item on the agenda was consideration of public comments granting of a lease to The Vinton 060.16-06-33.00- to be for one (1) six-month period with the option to one-year renewal terms. Public Hearing at 7:30 p.m. Pete Peters began by commenting that Council was October 2, 2018. The lease was very similar terms that are in the existing lease the Town has the upstairs of the Health Department building. Mr. facility for evening and weekend usage. Both the Town and Chamber staff have site and have a list of physical improvements relating to exterior lighting upgrades, signage, extension of an ADA accessible sidewalk and consideration of a Public Hearing opened 4 anticipates relocating to the Senior Center in January and Penny Beyer, Assistant, early Summer to help with the transition. Vice Mayor Liles asked if Peters responded the building has public Wi-Fi, but Roanoke County determined internet access account, which the Chamber will be responsible for. Vice Mayor Liles next asked what 10% of the utilities would be responded approximately $3,200 per year. Hearing no further comments, the Mayor closed the Public Hearing at 7:34 p.m. Vice Mayor Liles made a motion to adopt the Resolution by Council Member McCarty Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Public Hearing closed Adopted Resolution No. 2266 granting of a lease to The Vinton Area Chamber 060.16-06-33.00-0000 (Charles R. Hill Senior Center), in the Town of Vinton, Virginia, sai six- renew said lease for no more than four The Town Attorney announced that she has been reviewing the Town’s needs for legal services and has suggested that the Town name Mr. Jeremy Carroll as the new Town Attorney. Ms. Waddell next as Town Attorney. Th that Council could appoint meeting and expressed appreciatio for her assistance to the Town. application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Vinyard Road and Hardy Road and on the application for grant funding from the High 5 Nathan McClung first commented that staff has been working with VDOT for the past three months through workshops, meetings and site visits applications identified as high priority sites for the implementation any form of non- town. Mr. McClung next reviewed the PowerPoint presentation and is on file in the Town Clerk’s Office and wi made a part of the permanent record. Council Member Scheid asked if the steps to address pedestrian issues at the intersection of Hardy and Vinyard would include installing sidewalks where they do not exist such as on the north side of Vinyard. Mr. McClung responded the grants compliant on the existing sidewalk include funding for new sidewalks discussion, Council Member Scheid commented that the issue o addressed by the Town in the future. The Mayor reiterated any local match and he understood that the VDOT representatives were conduit they found in the Hardy/Vinyard Mr. McClung commented they ran a line and found that three out of the four conduits used. Also, last year utilizing the services of Hurt & Proffitt, which will also be a part of the grant application. Mr. McClung next commented that d grant in 2015, engineering work was about aesthetics and the use of brick pavers. VDOT currently discourages the use of brick pavers include any utilities needed for pedestrian signals. The next item on the agenda was to consider Route 36 in the Town of Vinton. commented that since the Public Hearing was held at the last meeting, he has spoken with Ron Parker, the Assistant General Manager with Valley Metro, who has 6 commented he would work with the Regional Commission to get an updated map showing the final eliminated closer to the time of implementation. Council Member Scheid Resolution as presented; the motion by Vice Mayor Liles call vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Adopted Resolution endorsing the proposed Route 36 in the Town of Vinton The Town Manager commented that a new left turn arrow has been added to the traffic signal on each side of Vinyard Road at the Hardy/Vinyard intersection. Under reports from Council Committees, Anne Committee met on October 8, 2018 presentation is on file in the Town Clerk’s Office and will be made a part of the permanent record.) Council Member McCarty asked if the disbursement last quarterly disbursement. Ms. Cantrell responded that was correct. Council Member Scheid approve the June 2018 Preliminary 2018 Financial Reports voting: Vote 5-0; Yeas (5) – Stovall, Liles, Grose; Nays (0) – None. Approved the June 20 and the August 2018 Financial Reports The Mayor expressed appreciation to Public during the the success of the Fall Festival. Comments from Council: Comments were made cutting at the Food Lion and Vice Mayor Liles expressed appreciation to the Town Manager for getting the dumpster issue at Lake Drive Plaza taken care of. 7 The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for County, nam there was the Meeting, Pursuant to § 2.2- purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body agenda. following vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. Council went into Closed Session at 8:22 p.m. At 10:35 accorda following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) - None. Certification of Closed meeting Following the Closed Session, the next item for discussion in open meeting was to consider adoption of a Resolution accepting Assignments of Rights and authorizing the Mayor and/or Town execute all documents necessary for the purchase of and 1st Street in the Town of Vinton, Virginia, which was Item 2 (b) that was moved from Section K, Town Manager. Pete Peters with regard to the property purchase. (A copy of the will be made a part of the permanent record.) Council Member Stovall made a motion to Resolution as presented by Vice Mayor Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Adopted Resolution No. 2268 accepting Assignments of Rights and authorizing property located within the intersection of South Pollard Street, Cedar Avenue Virginia 8 Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Liles with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 6, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Jeremy Carroll, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Thomas Foster, Police Chief Fabricio Drumond, Police Captain Chad Helms, Captain-Fire/EMS Nathan McClung, Principal Planner 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Jeremy Carroll, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: November 9 – 9:00 a.m. –Veterans event – Herman L. Horn Elementary School; November 9 – 5:30-7 p.m. – Blue Ridge Veterans Celebration – Vinton War Memorial; November 10 – 7-10:00 p.m. - Mingle at the Market with Five Dollar Shake – Farmers’ Market; November 15 – 8-9:30 a.m. – State of the Town – November 20 – Munchtime Theater – Playhouse; November 30 – 7:30 p.m. – Virginia Tech v. Liberty Hockey– 6 – announ Parade. Pete Peters read a quote from UCLA basketball coach John Wooden, “ 2 Under awards, introductions, presentations, proclamations, Chief Foster announced that the Vinton Police Department has received its re- accreditation status from the (VLEPSC) and made brief comments. Chief Foster presented the Re- Accreditation Manager and presented her an Award of Excellence from the Department. approximately 400 police agencies in the State, only 99 are accredited. was correct and this was the 5th re-accreditation for the Department. The next item on the agenda was a quarterly report from the Vinton Volunteer Fire Department. Chief Oakes reviewed his report which was a part of Chief Oakes further commented prospects for membership and they have one currently in the Academy. The next item on the agenda was to consider adoption of Resolutions approving the applications for Program (HSIP) and the Pedestrian Plan Program (PSAP) for p improvements to the Vinyard Road/ intersection. Nathan McClung commented that two applying primarily for the PSAP which has a quicker turn around. The applications went out in November advertisement by March of 2019 would be completed by December of 2019. If we are considered for the larger pool of HSIP funds. Mr. McClung next commented that as indicated in his briefing to Council at their prior meeting, 3 countdown signals, high visibility crosswalks, bollards that are closer to the sidewalk for ADA compliance and new curb ramps. VDOT has provided a cost estimate for this intersection, which involves no local match and VDOT administering their local Salem office. under the road that are in good condition and do not need repair. No right-of- speed up the process. PSAP for the Vinyard/Hardy intersection project. Council Member Stovall Resolution approving the application for grant funding Road/Hardy Road intersection motion was seconded by Council Member Scheid members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Council Member Scheid made a motion to adopt the Resolution approving the funding from the intersection as presented; the motion was seconded by Vice Mayor Liles and carried by the following roll call vote, with all members voting: Vote 5- (5) – (0) – None. Adopted Resolution No. 2269 Improvements Program (HSIP) for pedestrian safety improvements to the Vinyard Road/Hardy Road intersection Adopted Resolution No. 2270 funding from the pedestrian safety improvements to the Vinyard Road/Hardy Road intersection The next item on the agenda was to consider adoption of Resolutions approving the applications for Program (HSIP) and the Pedestrian Plan Program (PSAP) improvements to the Washington Avenue/Pollard Street intersection. that VDOT completed State and this intersection was within a hotspot which pedestrians at this Town, a total of three since 2015. The cost estimate for this project was $121,300, which is higher the intersection and technology being older 4 Resolutions for HSIP and PSAP for the Washington Avenue/Pollard Street intersection. that the HSIP funding for either project would be for FY 2020. The VDOT engineers projected the engineering and construction would be years out. Vice Mayor Liles Resolution approving the application for grant funding Washington Avenue/Pollard Street intersection as presented; the motion was seconded by Council Member Stovall vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Council Member McCarty funding from the improvements to the Street intersection seconded by Council Member Scheid voting: Vote 5-0; Yeas (5) – Adopted Resolution No. 2271 pedestrian safety improvements to the Washington Avenue/Pollard Street intersection Adopted Resolution No. 2272 fund pedestrian safety improvements to the Washington Avenue/Pollard Street The Town Manager commented that we have Roanoke Valley Resource Authority experienced issues with a tipper. Starting today as a temporary measure, our refuse has been diverted our refuse onto trucks. Under reports from Council Committees, the Fabricio Drumond gave the Town could utilize to prevent mass casualties at presentation, Vice Mayor Liles recommended that a the November 20th meeting. There was an update on the Motorola Radio System 5 County on the new contract regarding the new radios that would be provided for public safety personnel on July 1, 2019. The current radios have software considered as part of our FY2020 budget. information and requested that the Town pay for the Chief Simon reported that a reserve ambulance before making a recommendation to Council. There was a follow up meeting on November 2nd with information for their consideration. cost. Mr. Ada along with sharing in the cost. Vice Mayor Liles next commented that currently the because the County insures the vehicle. Also, the County or the First Aid Crew would be responsible for all maintenance on the vehicle. Council Member Scheid next commented that there October of 2017 and asked what would happen with ambulance is based at the because we have so many EMS stand- guaranteed to be at the station 24/7. Council 6 will stay at the Vinton station. Chief Guffey responded that he has not told him that and he guarantees if another ambulance went down for one day, that truck August of 2017 and has been pulled one time for an airport drill and brought back. Medic 21 ambulance and the Crew vehicles that are currently being maintained by the Town. information provided by Chief Simon concerning the the vehicle an the vehicle that the career staff drives, they can also operate that ambulance. the cost. Vice Mayor Liles next commented ambulance is one of many that have a known defect Roanoke County has had a number of vehicles with this same engine in it and asking for their support. cannot afford to replace paying $5,000 a year for five years at no interest. 7 the repair. Chief Guffey responded 73,000, but after the engine gets replaced you get another four to five years out of the new engine. The truck that daytime (Unit 22) has 76,000 miles. Council Member Stovall the Town should equally share in those funds. County and the First Aid Crew would be responsible forward. The second report from a Council Committee was the Public Works Committee. Joey Hiner implementation of refuse cart the PowerPoint presentation which was a part of the agenda package Office as a part of the permanent record. With regard to the Walnut Avenue storm drain repair, Street near the entrance to Cargill. The Town Plant Manager and m project. This issue first started during Hurricane address it before winter. appreciation to the City of Roanoke in assisting with the message board, signage and closure of the Wise Avenue side. With regard to the timeline for the implementation of 8 identified because there will be some changes in how we proceed with trash collection downtown and recommended that staff meet with them to advise them of the changes ordinance is finalized and adopted. 28th. The next item on the agenda was the appointment of the Town Attorney. After Mr. Carroll gave a short bio, Council Member Stovall motion to Attorney; the motion was seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 5- (5) – (0) – None. Appointed Jeremy Carroll as the Town Attorney The Mayor commented on the success of the recent Herman L. Horne Fun Run commented on the regional leadership Winston-Salem that he participated in with the Regional Commission Church. Comments from Council: Council Member Scheid expressed thanks to Debbie Adams for the article in The Vinton Messenger on her husband, Bud LaRoche, and that she and Bud participating in the Susan G. Komen three-day walk in San Diego on November 16-18. welcomed Jeremy Carroll as Town Attorney. The Town Manager commented at the Finance Committee meeting on Monday December 31, 2018, as an additional holiday this year since it falls on a Monday and January 1st Tuesday. The actual cost to the Town of approximately $6,100.00 was pres Committee. Th employees in the Police and Fire/EMS Department as on that day. Council Member Scheid commented an additional holiday for the Town of Vinton staff. 9 Vice Mayor Liles made a motion to approve the additional holiday; the Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Approved additional holiday for the Town of Vinton employees The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for property located public purpose, where discussion in an open meeting negotiating strategy of the public body added to the agenda. Council Member McCarty made a motion to convene i Vote 5-0; Yeas (5) – Grose; Nays (0) – None. Session at 8:30 p.m. At 9:35 p.m., the regular meeting reconvened and the by Council Member Stovall following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) - None. Certification of Closed meeting Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Stovall with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date November 20, 2018 Department Police Issue Consider adoption of a Resolution appropriating $22,125.00, received from the Department of Motor Vehicles, $22,125.00 in Federal funds and the Town’s required in-kind match of $7,375.00 for Overtime Selective Enforcement, training, and equipment. Summary The Department of Criminal Justice Services has approved a grant for the Police Department in the amount of $22,125.00 to include an in-kind match of $7,375.00, to be paid by the Vinton Police Department out of the Fuel and Maintenance and Repair line items. This funding, if approved by Council, will be used to pay officers the overtime rate to work Selective Enforcement in the town and to fund $1,600.00 in DMV approved training and $750.00 to replace two (2) defective Preliminary Breath Test (PBT) devices. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 20, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on August 1, 2018 the Department of Motor Vehicles (DMV) approved a grant for our participation in the Selective Enforcement-Overtime for the total amount of $22,125.00, to include an in-kind match from the Town in the amount of $7,375.00, to be paid from the current Police Budget under Fuel and Maintenance/Repair budget expenditure accounts; and WHEREAS, the Police Department would use these grant funds for overtime selective enforcement hours and to participate in checkpoints with surrounding jurisdiction, as well as sending one officer to a DMV approved training and replace two (2) defective Preliminary Breath Test (PBT) devices; and WHEREAS, the budget for the DMV portion of the grant, in the total amount of $14,750.00, needs to be appropriated to the following account numbers for financial tracking purposes. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following: BUDGET ENTRY: GENERAL LEDGER: 250.25100 Appropriations $14,750.00 250.25000 Estimated Revenue $14,750.00 FROM REVENUE: 250.1000.001 DMV Overtime Grant Revenue $14,750.00 TO EXPENDITURE: 250.1000.102 DMV Overtime Grant Overtime $ 12,400.00 250.1000.560 DMV Overtime Grant Training $ 1,600.00 250.1000.716 DMV Overtime Grant Equipment $ 750.00 TOTAL $ 14,750.00 2 This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date November 20, 2018 Department Police Issue Consider adoption of a Resolution appropriating $87,319.38 received from the Department of Motor Vehicles, $69,856.00 in federal funds and the Town’s required $17,464.00 in-kind match, for the participation in the DUI Task Force Grant. Summary The Department of Motor Vehicles has approved a grant for the Police Department in the amount of $87,319.38 to include an in-kind match of $17,464.00, to be paid by the Vinton Police Department from the Fuel and Maintenance and Repair line items This funding, if approved by Council, will be used to fund one person in the DUI Task Force, to pay the salary and benefits, all uniform equipment, vehicle and vehicle equipment, etc. for up to 5 years. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 20, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on August 1, 2018 the Department of Motor Vehicles (DMV) approved a grant for our participation in the DUI Task Force for the total amount of $87,319.38; to include an in- kind match from the Town in the amount of $17,464.00 to be paid from the current Police Budget under Fuel and Maintenance/Repair expenditure accounts; and WHEREAS, the Police Department would use these grant funds to pay one police officer’s salary and benefits, all uniform needs, rifle and gun needs, cell phone and MDT Connectivity, all vehicle needs, and for this officer to participate in checkpoints with surrounding jurisdiction, and saturation patrol efforts in the DUI Task Force; and WHEREAS, the portion for the grant not included in the original 2018-2019 budget, specifically $69,856.00, needs to be appropriated to the following account numbers for financial tracking purposes. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following: BUDGET ENTRY: GENERAL LEDGER: 250.25100 Appropriations $69,856.00 250.25000 Estimated Revenue $69,856.00 FROM REVENUE: 250.1035.001 DMV DUI Task Force Grant $69,856.00 TO EXPENDITURE: 250.1035.101 DMV DUI Task Force Grant. Salaries $ 40,686.00 250.1035.102 DMV DUI Task Force Grant. Overtime $ 3,600.00 250.1035.201 DMV DUI Task Force Grant. SS/Medicare $ 3,388.00 250.1035.202 DMV DUI Task Force Grant. VRS Ret. $ 4,560.00 250.1035.203 DMV DUI Task Force Grant. VRS GLI $ 511.00 250.1035.204 DMV DUI Task Force Grant. Nationwide $ 120.00 250.1035.205 DMV DUI Task Force Grant. Health Ins. $ 7,560.00 250.1035.211 DMV DUI Task Force Grant. WC Ins. $ 1,200.00 250.1035.310 DMV DUI Task Force Grant. Uniforms $ 600.00 250.1035.521 DMV DUI Task Force Grant. Telephone $ 1,080.00 250.1035.553 DMV DUI Task Force Grant. Material & Supplies $ 389.00 250.1035.560 DMV DUI Task Force Grant. Training $ 4,662.00 250.1035.705 DMV DUI Task Force Grant. Equipment $ 1,500.00 TOTAL $ 69,856.00 2 This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: ______ Susan N. Johnson, CMC, Town Clerk Meeting Date November 20, 2018 Department Police Issue Introduction of new Police Officer Summary Officer M. R. Brown recently graduated from Cardinal Criminal Justice Academy on October 31, 2018 and has begun her field training at the Police Department. Chief Foster will present Officer M. R. Brown to Council and give a brief introduction. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date November 20, 2018 Department Administration Issue Briefing from the Roanoke Valley Alleghany Regional Commission on updates regarding the development and recent activity associated with the Roanoke River Blueway. Summary The Town of Vinton has participated with the regional effort to develop a “Blueway” along the Roanoke River. Vinton support has included TOV staff support, annual funding assistance and the creation of a public boating access in 2015 on Tinker Creek, across from the Public Works Offices on 3rd Street. Amanda McGee, Regional Planner with the Roanoke Valley Alleghany Regional Commission will provide a briefing on recent activity associated with this effort. Attachments Power Point Recommendations No action required Town Council Agenda Summary Update to the Town of Vinton November 20, 2018 What is the Roanoke River Blueway? A 45-mile stretch of the Roanoke River which begins in Montgomery County. Stretching through the heart of the Cities of Salem and Roanoke before continuing on to the scenic Roanoke River Gorge in Roanoke County, the Roanoke River Blueway is a unique outdoor recreation opportunity in Virginia’s Blue Ridge Mountains. RoanokeRIverBlueway.org 11/16/2018 Vinton’s Contribution •Vinton contributes $433 annually •Contribution runs for 5 years (FY16 – FY20) RoanokeRIverBlueway.org 11/16/2018 Locality Contribution (Annual) City of Roanoke $5,200 Roanoke County $4,525 City of Salem $1,333 Town of Vinton $433 Total (Annual) $11,490 Total (5 Years) $57,450 Program Achievements •Environmental Excellence Award •Virginia Treasures Designation •Virginia Tourism Corporation Grant •Features in Blue Ridge Outdoors, Roanoke Business, Roanoke Times, etc. RoanokeRIverBlueway.org 11/16/2018 Program Achievements •Roanoke River Blueway Brochure •Website and Facebook Design and Maintenance •Cultivating Partnerships through the Blueway Committee RoanokeRIverBlueway.org 11/16/2018 Future Improvements •Evaluate access points for improvements/new locations •Improve wayfinding signage •Redevelop website •Continue leveraging partnerships and supporting community efforts RoanokeRIverBlueway.org SAVE THE DATE! May 2018 Spring Float RoanokeRIverBlueway.org For more information please contact Amanda McGee at amcgee@rvarc.org or visit RoanokeRiverBlueway.org Meeting Date November 20, 2018 Department Police Issue Briefing on Special Events Security Planning Summary The Police Department Command Staff will give a PowerPoint presentation on Special Event Security Planning, which will include the Police Department’s current practices and plans for possible acquisition of mitigation barriers to improve event security. Attachments Power Point Recommendations No action required Town Council Agenda Summary Special Event Security Planning Vinton Police Department November 20 2018 Special Event FEMA course IS-15 Special Events Contingency Planning defines a special event as: “a non-routine activity within a community that brings together a large number of people. Emphasis is not placed on the total number of people attending but rather the impact on the community's ability to respond to a large-scale emergency or disaster, or the exceptional demands that the activity places on response services.” Goal •Examine current best practices for safe and effective management of special events* in the downtown area. Special event - any event where a large number of people are brought together to watch or participate. Risk •Risk is the potential for an unwanted outcome resulting from an incident, event, or occurrence, as determined by its likelihood and the associated consequences. Threats and Hazards •FEMA defines All-Hazards as, “Natural, technological, or human-caused incidents that warrant action to protect life, property, environment, and public health or safety, and to minimize disruptions of activities.” Objective •Delay an attacker or circumstance as much as possible, and if properly planned, the delay should discourage a penetration or assist in controlling it by providing time for an adequate response by the security component or first responders. Current Practice Blockade •Cones •Vehicles •Machinery •Access Tape Traffic Control •Cones Personnel •Vehicles •Signage •Machinery •Access Tape Security •Police Department personnel •Security Measure and/or objects HVM Project •Project is designed to work in concert with a variety of perimeter elements while being modular and containing flexible configurations. •Portable vehicle barriers are a more affordable and visually attractive solution to mitigating vehicle attack damage. They can be set up and taken down in minutes—without the need for heavy equipment or electrical power—and subsequently removed and stored. The barriers also do not inhibit pedestrian flow and can be deployed only when needed, during a scheduled sports or entertainment event Project Details •Hostile Vehicle Mitigation (Outer Security) •Produce a barrier to be utilized as a direct security system for entry points, roadways and perimeters. •Natural and man-made barriers at desired access lines Mobile Solution (BARRIERS EXPLAINED) •If a vehicle passes the entry point it has often attained significant momentum. •To stop such vehicles, horizontal motion must be transferred to a vertical motion. •When vehicle motion is upward, the force of gravity works directly against it and the vehicle’s energy is dissipated. Mobile Solution (BARRIER EXPLAINED CONT.) •The HVM barrier transforms the horizontal shock with the vehicle into vertical shock applied to the bottom of the vehicle. •The vertical force thus generated drives the free end of the horizontal member into the vehicle underside and the corner of the L-Form into the ground to grip tightly. LOCATION Walnut Ave Data Sheet •Speed Limit : 25 M.P.H •Two lane highway •Town entry/exit highway •Highway width – 34 feet W. Lee Ave Data Sheet •Speed Limit 25 M.P.H •Two lane highway •Downtown corridor •Business District •Highway width – 32 feet RAMCATCH •HALTBRAC Défense SA, a company based in France is a leading manufacturer of anti-vehicle barriers. RAMCATCH Inc based in Arlington Texas is a wholly owned subsidiary of the French Company. •RAMCATCH offers a full range of Mobile Anti-Terror Vehicle Barriers for securing public spaces. Haltbrac Défense was the Winner of the 2017 INNOVATION competition in the "Safety Prevention" category at the Mayors convention in France. RAMCATCH ATB 156 Specification •Space between two units: 16’’ •A 7 unit assembly will cover a standard 12’ lane •Weight of the assembly: 70 lbs. •Height x Length 32’’ x 40’’ •A single person can setup the barrier within just a few minutes without tools. L-shaped modules are linked to each other with cross-link bars at the top and bottom of the barrier assembly. •RAMCATCH Barriers are guaranteed 10 years in the event of a vehicle crash. Installation Installation •Ramcatch ATB 156 Video Deployment RAMCATCH ATB 156 •According to manufacturer the RAMCATCH ATB 156 is designed for vehicles up to 3.5 tons. Typical passenger vehicle is 4,000 pounds (est.) 1 ton = 2000 pounds Video RAMCATCH pricing Pricing Continued •Walnut Ave. width – 34 ft. •E. Lee Ave. width – 32 ft. •W. Lee Ave. width – 34 ft. •7 unit assembly will cover 12’ lane •60 RAMCATCH X $470.00 = $28,200.00 Meeting Date November 20, 2018 Department Council Issue Consider adoption of a Resolution transferring funds from Community Contributions to the Fire and EMS Maintenance & Repairs Equipment to cover one-half (1/2) of the estimated cost not to exceed $8,000 of the engine replacement for the Vinton Volunteer First Aid Crew 2012 Ford Ambulance (Medic 21) Summary The 2012 Ford Ambulance (Medic 21) needs an engine replacement and the Vinton Volunteer First Aid Crew (“First Aid Crew”) has received an estimate of $16,000.00 from Magic City Ford for said engine replacement. The First Aid Crew has ordered the engine replacement and request that the Town share in the cost of the engine replacement by paying one-half (1/2) of the estimated cost not to exceed $8,000.00. At the November 6, 2018, meeting, Council was briefed on the matter and the Public Safety Committee recommended that Council pay said amount of $8,000.00 with certain other stipulations in order to avoid additional expenditures by the Town for said Medic 21, which will be set forth in a letter to the Vinton Volunteer First Aid Crew. Attachments Resolution Draft letter to Volunteer First Aid Crew Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, NOVEMBER 20, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the 2012 Ford Ambulance (Medic 21) needs an engine replacement and the Vinton Volunteer First Aid Crew (“First Aid Crew”) has received an estimate of $16,000.00 from Magic City Ford for said engine replacement; and WHEREAS, the First Aid Crew has ordered the engine replacement and requested that the Town share in the cost of the engine replacement by paying one-half (1/2) of the estimated cost not to exceed $8,000.00; and WHEREAS, at the November 6, 2018, meeting, Council was briefed on the matter and the Public Safety Committee recommended that Council pay said amount of $8,000.00 with certain other stipulations in order to avoid additional expenditures by the Town for said Medic 21, which will be set forth in a letter to the Vinton Volunteer First Aid Crew. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY FROM EXPENDITURE: 200.1100.571 Community Contributions $8,000.00 TO EXPENDITURE: 200.3205.304 Maintenance & Repairs Equipment $8,000.00 This Resolution adopted on motion made by __________________, seconded by ______________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk November 21, 2018 Wayne Guffey, Chief Vinton Volunteer First Aid Crew, Inc. 120 West Jackson Avenue Vinton, VA 24179 Dear Chief Guffey: I am enclosing an attested copy of Resolution No. approving funds to cover one- half (1/2) of the estimated cost of the engine replacement for the Vinton Volunteer First Aid Crew 2012 Ford Ambulance (Medic 21), up to a total reimbursement of $8,000. This Resolution was adopted by Vinton Town Council at their regular meeting held on November 20, 2018. At the recommendation of the Public Safety Committee, Vinton Town Council also approved the following stipulations with regard to the Medic 21 ambulance after the engine replacement has been made and it is back in full service: 1. The title to the ambulance will be transferred from the Town of Vinton to Roanoke County since Roanoke County currently insures the vehicle. 2. The Town of Vinton will be held harmless for all future maintenance costs, and the future maintenance of said ambulance will be the responsibility of the Vinton Volunteer First Aid Crew. 3. If any funds are received from Ford Motor Company due to any class-action lawsuit or other settlement, said funds are to be shared between the Town and the Volunteer First Aid Crew based on the percentage share of original costs paid. If you have any questions, please contact me. Sincerely, Barry W. Thompson /snj Enclosure ec: Mayor and Members of Council Stephen G. Simon, Chief, Roanoke County Fire and Rescue Barry W. Thompson Town Manager 311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0607 Fax (540) 983-0626 Meeting Date November 20, 2018 Department Council Issue Consider a motion to cancel the January 1, 2019 Council meeting. Summary The first Council meeting in 2019 falls on the New Year’s Day holiday. Attachments None Recommendations Motion to cancel Town Council Agenda Summary Meeting Date November 20, 2018 Department Finance/Treasurer Issue Finance Committee Summary The Financial Report for the period ending September 30, 2018 has been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on November 5, 2018. The following items were discussed at the meeting: • War Memorial/Senior Center Rates • September 2018 Financials • Cost of Possible Holiday – December 31st • 2 Grant Budget Appropriations – Police Department • Attachments September 2018 Financial Report Summary Recommendations Motion to approve the September 2018 Financial Report Town Council Agenda Summary Financial Report Summary Month Ending September 30, 2018 Revised Revenues 8,194,562 1,262,210 745,054 1,311,136 48,926 104% Accrued Revenue - - - Total Adj. Revenues 8,194,562 1,262,210 745,054 1,311,136 48,926 104% Expenditures 8,194,562 2,095,273 604,896 2,019,282 (75,991) 96% Revenues over/(under) Expenditures (833,063)140,158 (708,146) Revenues 33,903 8,476 24,520 6,745 (1,731) 80% Expenditures 33,903 8,476 6,721 17,434 8,958 206% Revenues over/(under) Expenditures - 17,799 (10,689) Revenues 3,720,200 699,006 142,361 816,591 117,585 117% Accrued Revenue - - - - Total Adj. Revenues 3,720,200 699,006 142,361 816,591 117,585 117% Expenditures 3,720,200 1,026,773 184,721 803,399 (223,374)78% Operating Expenditures 3,720,200 1,026,773 184,721 803,399 (223,374)78% Revenues over/(under) Expenditures (327,767) (42,360) 13,192 Revenues 409,764 102,441 34,147 102,441 0 100% Expenditures 409,764 98,240 22,049 67,123 (31,117)68% Revenues over/(under) Expenditures 4,201 12,098 35,318 Revenues 12,358,429 2,072,133 946,082 2,236,913 164,780 108% Expenditures 12,358,429 3,228,762 818,387 2,907,238 (321,524)90% Revenues over/(under) Expenditures (1,156,629)127,695 (670,325)