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HomeMy WebLinkAbout11/6/2018 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, November 6, 2018 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Recognition of the Vinton Police Department for receiving re-accreditation through the Virginia Law Enforcement Professional Standards Commission (VLEPSC) – Chief Tom Foster 2. Vinton Volunteer Fire Department Quarterly Report – Chief Richard Oakes H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. TOWN MANAGER 1. BRIEFINGS Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 2. ITEMS REQUIRING ACTION a. Consider adoption of Resolutions approving the applications for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for pedestrian safety improvements to the Vinyard Road/Hardy Road intersection– Nathan McClung b. Consider adoption of Resolutions approving the applications for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for pedestrian safety improvements to the Washington Avenue/Pollard Street intersection– Nathan McClung 3. COMMENTS/UPDATES K. REPORTS FROM COUNCIL COMMITTEES 1. Public Safety Committee – Chief Tom Foster 2. Public Works Committee – Joey Hiner L. APPOINTMENT OF TOWN ATTORNEY M. MAYOR N. COUNCIL O. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property located in the Vinton downtown area for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. P. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING Q. ADJOURNMENT Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 3 NEXT COMMITTEE/TOWN COUNCIL MEETINGS: November 5, 2018 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room November 15, 2018 – 8:00 a.m. – Vinton Area Chamber of Commerce - State of the Town/Membership Meeting – Vinton War Memorial November 20, 2018 – 7:00 p.m. – Council Meeting – Council Chambers November 28, 2018 – 7:30 a.m. – Public Works Committee meeting – Public Works Conference Room Meeting Date November 6, 2018 Department Police Issue Recognition of the Vinton Police Department for receiving re-accreditation through the Virginia Law Enforcement Professional Standards Commission (VLEPSC) Summary Chief Foster will present the Certificate of Re-Accreditation and give a brief summary of the Re- Accreditation process. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date November 6, 2018 Department Vinton Volunteer Fire Department Issue Quarterly Report for 1st Quarter-July, August, September 2018 Summary Chief Richard Oakes will be present to give this report to Council. Attachments 1st Quarter Report Recommendations No action required Town Council Agenda Summary Vinton Volunteer Fire Department First Quarter Report July 2018 Total Man Hours - 271 July 2018 Total Calls - 69 Calls Volunteer Hours - 36 Calls Career Hours - 33 August 2018 Total Man Hours - 189 August 2018 Total Calls - 56 Calls Volunteer Hours - 33 Calls Career Hours - 23 September 2018 Total Man Hours - 100 September 2018 Total Calls - 54 Calls Volunteer Hours - 24 Calls Career Hours - 30 Total Man Hours for First Quarter - 560 Average Man Hours Per Month - 186.7 Total Calls for First Quarter - 179 Average Calls Per Month - 59.7 Total Calls Volunteer Hours for First Quarter - 93 Average Calls Per Month - 31 Total Calls Career Hours for First Quarter - 93 Average Calls Per Month - 28.7 Top 3 Call Types for the First Quarter 1 - BLS - ALS Related Calls - Total for First Quarter - 85 2 - Vehicle Accidents - Total for First Quarter - 25 3 - Residential Fire Alarms - Total for First Quarter - 7 Meeting Date November 6, 2018 Department Planning and Zoning Issue Consider adoption of Resolutions approving the applications for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Vinyard Road and Hardy Road Summary Town staff has been working with local VDOT officials on the best means and practices of targeting intersections and areas of the Town that currently are unsuitable for adequate and safe pedestrian travel. The installation of pedestrian signals, crosswalk painting, and other devices will promote pedestrian safety and walkability in this area of the Town. A field review of the Vinyard Road and Hardy Road intersection by VDOT officials and Town Staff on October 9, 2018 provided the Town with an overall cost estimate of $99,200 for these countermeasures to be implemented. The grant does not require a match from the Town. Council was briefed on these grant applications at their October 16, 2018 meeting. Attachments Resolution- HSIP Resolution- PSAP Recommendations Motion to adopt Resolution-HSIP Motion to adopt Resolution-PSAP Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 6, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION FOR AN APPLICATION FOR ALLOCATION OF HIGH SAFETY IMPROVEMENT PROGRAM (HSIP) FISCAL YEAR 2020 PROGRAM FUNDS FOR PEDESTRIAN SAFETY IMPROVEMENTS TO THE VINYARD ROAD/HARDY ROAD INTERSECTION WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Highway Safety Improvement Program (HSIP) funds for the Fiscal Year 2020; and WHEREAS, the HSIP program is designed to reduce hazards that are present on high volume highways in order to reduce accidents and improve safety, and WHEREAS, this project will reduce a safety concern by implementing pedestrian safety countermeasures at the intersection; and WHEREAS, this project will also improve the lives of the residents of the area and reduce the likelihood of accidents involving pedestrians attempting to cross a heavy traveled highway; and WHEREAS, it is necessary to file an application to be considered for the allocation of the HSIP funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the Town of Vinton wishes to apply for the FY 2020 HSIP funds for pedestrian safety improvements to the Vinyard Road/Hardy Road intersection. BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is authorized to sign and submit all appropriate information necessary to apply for the HSIP funds for the Fiscal Year 2020. This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 6, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION FOR AN APPLICATION FOR ALLOCATION OF PEDESTRIAN SAFETY ACTION PLAN (PSAP) FISCAL YEAR 2019 PROGRAM FUNDS FOR PEDESTRIAN SAFETY IMPROVEMENTS TO THE VINYARD ROAD/HARDY ROAD INTERSECTION WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Pedestrian Safety Action Plan (PSAP) funds for the Fiscal Year 2019; and WHEREAS, the PSAP program is designed to improve pedestrian safety along corridors and specific sites identified during the completion of a statewide Pedestrian Safety Action Plan (PSAP); and WHEREAS, this project will reduce a safety concern by implementing pedestrian safety countermeasures at the intersection; and WHEREAS, this project will also improve the lives of the residents of the area and reduce the likelihood of accidents involving pedestrians attempting to cross a heavy traveled highway; and WHEREAS, it is necessary to file an application to be considered for the allocation of the PSAP funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the Town of Vinton wishes to apply for the FY 2019 PSAP funds for pedestrian safety improvements to the Vinyard Road/Hardy Road intersection. BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is authorized to sign and submit all appropriate information necessary to apply for the PSAP funds for the Fiscal Year 2019. This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date November 6, 2018 Department Planning and Zoning Issue Consider adoption of Resolutions approving the applications for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Washington Avenue and Pollard Street Summary Town staff has been working with local VDOT officials on the best means and practices of targeting intersections and areas of the Town that currently are unsuitable for adequate and safe pedestrian travel. Our downtown area is expected to have the highest amount of foot traffic within our Town over the next few years as new economic development projects are completed. In the next few years alone, we will have an apartment building, two new restaurants, a brewery expansion, and a hotel open within close proximity to this intersection. The installation of pedestrian signals, crosswalk painting, and other devices will promote pedestrian safety and walkability in this area of the Town. A field review of the Vinyard Road and Hardy Road intersection by VDOT officials and Town Staff on October 9, 2018 provided the Town with an overall cost estimate of $121,300 for these countermeasures to be implemented. The grant does not require a match from the Town. Council was briefed on these grant applications at their October 16, 2018 meeting. Attachments Resolution-HSIP Resolution-PSAP Recommendations Motion to adopt HSIP Resolution Motion to adopt PSAP Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 6, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION FOR AN APPLICATION FOR ALLOCATION OF HIGH SAFETY IMPROVEMENT PROGRAM (HSIP) FISCAL YEAR 2020 PROGRAM FUNDS FOR PEDESTRIAN SAFETY IMPROVEMENTS TO THE WASHINGTON AVENUE/POLLARD STREET INTERSECTION WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Highway Safety Improvement Program (HSIP) funds for the Fiscal Year 2020; and WHEREAS, the HSIP program is designed to reduce hazards that are present on high volume highways in order to reduce accidents and improve safety, and WHEREAS, this project will reduce a safety concern by implementing pedestrian safety countermeasures at the intersection; and WHEREAS, this project will also improve the lives of the residents of the area and reduce the likelihood of accidents involving pedestrians attempting to cross a heavy traveled highway; and WHEREAS, it is necessary to file an application to be considered for the allocation of the HSIP funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the Town of Vinton wishes to apply for the FY 2020 HSIP funds for pedestrian safety improvements to the Washington Avenue/Pollard Street intersection. BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is authorized to sign and submit all appropriate information necessary to apply for the HSIP funds for the Fiscal Year 2020. This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 6, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION FOR AN APPLICATION FOR ALLOCATION OF PEDESTRIAN SAFETY ACTION PLAN (PSAP) FISCAL YEAR 2019 PROGRAM FUNDS FOR PEDESTRIAN SAFETY IMPROVEMENTS TO THE WASHINGTON AVENUE/POLLARD STREET INTERSECTION WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Pedestrian Safety Action Plan (PSAP) funds for the Fiscal Year 2019; and WHEREAS, the PSAP program is designed to improve pedestrian safety along corridors and specific sites identified during the completion of a statewide Pedestrian Safety Action Plan (PSAP); and WHEREAS, this project will reduce a safety concern by implementing pedestrian safety countermeasures at the intersection; and WHEREAS, this project will also improve the lives of the residents of the area and reduce the likelihood of accidents involving pedestrians attempting to cross a heavy traveled highway; and WHEREAS, it is necessary to file an application to be considered for the allocation of the PSAP funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the Town of Vinton wishes to apply for the FY 2019 PSAP funds for pedestrian safety improvements to the Washington Avenue/Pollard Street intersection. BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is authorized to sign and submit all appropriate information necessary to apply for the PSAP funds for the Fiscal Year 2019. This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date November 6, 2018 Department Police Issue Public Safety Committee Summary The Public Safety Committee met on October 22, 2018. The following items were discussed at the meeting: • Hostile Vehicle Mitigation • Motorola radio system • Engine rebuild for ambulance • Public safety issues Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date November 6, 2018 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on Thursday, November 1, 2018. The following items were discussed at the meeting: • Refuse Ordinance Update • Walnut Avenue Storm Drain Repair Refuse ordinance update Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date November 6, 2018 Department Council Issue Appointment of Town Attorney Summary Council needs to appoint Jeremy Carroll as the Town Attorney to replace Theresa Fontana. Attachments None Recommendations Motion to appoint Jeremy Carroll as the Town Attorney Town Council Agenda Summary Meeting Date November 6, 2018 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property located in the Vinton downtown area for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Summary None Attachments Certification of Closed Meeting Recommendations No action required Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 6, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member _____________ and seconded by Council Member ___________ with all in favor. ___________________________________ Clerk of Council