HomeMy WebLinkAbout11/7/2017 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, November 7, 2017
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of the minutes of the Regular Council meeting of October 3,
2017
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
J. PUBLIC HEARING
1. Consideration of public comments concerning the Town’s proposed elimination of
certain Valley Metro bus stops within the Town’s limits.
a. Open Public Hearing
• Report from Staff – Town Manager
• Receive public comments
• Council discussion and questions
b. Close Public Hearing
c. Action to be taken on November 21, 2017
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
K. BRIEFINGS – TOWN MANAGER
1. Briefing on Conceptual Planning Study for Gish’s Mill – Pete Peters/David Hill
2. Briefing on $119,340.12 grant received from the Department of Motor Vehicles,
$79,560.00 in federal funds and the Town’s required $39,780.00 in-kind match, for
the participation in the DUI Task Force Grant – Chief Tom Foster
3. Briefing on $24,750.00 grant received from the Department of Motor Vehicles,
$24,750.00 in Federal funds and the Town’s required in-kind match of $8,250.00 for
Overtime Selective Enforcement, training, and equipment - Chief Tom Foster
L. ITEMS REQUIRING ACTION – TOWN MANAGER
1. Consider adoption of a Resolution appropriating funds in the amount of $50,000
received from the Virginia Brownfields Restoration and Economic Redevelopment
Assistance Fund (VBAF) for a Site Assessment and Planning Grant at the site
formerly known as Holden’s Country Store/Gish’s Mill – Anne Cantrell
2. Consider adoption of a Resolution approving a new General Fund Reserve Policy –
Anne Cantrell
M. TOWN MANAGER
N. REPORTS FROM COUNCIL COMMITTEES
1. Public Works Committee
O. MAYOR
P. COUNCIL
Q. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
November 6, 2017 - 4:30 p.m. – Public Safety Committee Meeting – Council Chambers
November 7, 2017 – 5:30 p.m. – Economic Development Committee Meeting – TOV
Conference Room
November 14, 2017 – 7:00 p.m. – Joint Meeting with Council and Volunteer Fire Department –
Vinton Fire Station
November 21, 2017 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room
November 21, 2017 - 7:00 p.m. – Council Meeting – Council Chambers
December 5, 2017 - 7:00 p.m. – Council Meeting – Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to
participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the
meeting date so that proper arrangements may be made.
Meeting Date
November 7, 2017
Department
Town Clerk
Issue
Consider approval of the minutes of the Regular Council meeting of October 3, 2017
Summary
None
Attachments
October 3, 2017 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, OCTOBER 3, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith N. Liles
Janet Scheid
MEMBERS ABSENT: Sabrina McCarty
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Susan Waddell, Town Attorney
Pete Peters, Assistant Town Manager
Anne Cantrell, Treasurer/Finance Director
Donna Collins, Human Resources Director
Tom Foster, Police Chief
Fabricio Drumond, Deputy Police Chief
Chris Linkous, Deputy Chief, Fire/EMS
Anita McMillan, Planning & Zoning Director
Joey Hiner, Public Works Director
The Mayor called the regular meeting to order at
7:00 p.m. The Town Clerk
Council Member Liles, Council Member Scheid, Vice
Mayor Hare and Mayor Grose present. Council
Member McCarty was absent.
Roll call
After a Moment of Silence, Vice Mayor Hare led
the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events, Council
Member Liles announced
October 14-Fall Festival
beginning at 5:00 a.m. by the Breakfast Lions Club
and ending with Mingle at the Market with the band
Superhold; October 20-
Superhold-Farmer’s Market; October 27-Party in the
Park with Jim Quick and the Coastline-Farmer’s
Market and October 31-Trick or Treat-3:00-5:30
p.m.-Downtown.
Lee Avenue on Friday
Group from 7:00-10:00 p.m. with
food. On Saturday, Project Support i
benefit concert at the Farmer’s Market with a number
of bands participating and o
Greenway Commission Picnic from 4:00-6:00 p.m. at
Twin Creeks Brewery.
2
The Town Manager commented on the success of
the Feed America Food Truck event downtown last
Friday.
Vice Mayor Hare made a motion to approve the
Consent Agenda as presented; the motion was
seconded by Council Member Liles and carried by the
following vote, with all members voting: Vote 4-0-1;
Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) –
Approved the minutes of the Regular
Council meeting of September 19,
The next item on the agenda was
for
commented
October 8th through 14th
“Every Second Counts: Plan 2 Ways Out!’. After
additional comments, the Mayor presented the
Proclamation to Deputy Chief Linkous.
Under citizen comments and petitions, Richard
Turner
commented on his excitem
have been
Town staff.
The next item on the agenda was to consider
adoption of a Resolution
Manager to execute
County Commonwealth’s Attorney retroactive to July
1, 2017 and to transfer funds in the General Fund to
cover the FY 2018 Contract amount of $11,250.00.
The Town Manager commented that on
County Commonwealth’s Attorney for a two-year
June 30, 2017. Staff has negotiated with the
Commonwealth’s Attorney for a new two-year period
beginning July 1, 2017 and ending June 30, 2019 for
a per annum amount of $11,250.00
old contract.
Vice Mayor Hare asked if this was the same Contract
every two years. The Town Manager responded that
was correct. He also indicated that Chief Foster had
3
that we have received this information. Chief Foster
commented that he would be providing Council a
report at least quarterly on the data.
$11,250.00 would be
ordinances account. We have received the grant
funding; however, if
add
for an appropriation.
there will be a need for additional funds, but if so, it
would probably be in the next fiscal year’s budget.
This will leave an $18,000 balance in that account.
amended to add “To” and “From” in the budget entry
section. He then
Resolution with an amendment to add “To” and “From”
in the budget entry section; the motion was seconded
by Council Member Scheid
following roll call vote, with all members voting: Vote
4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0)
– None; Absent (1) - McCarty.
Adopted Resolution No. 2217
amended,
Town Manager to execute a Contract
Roanoke County Commonwealth’s
Fund to cover the FY 2018 Contract
amount of $11,250.00.
The next item on the agenda was a briefing on
transportation related grant applications. Pete
economic d
The Mayor requested that he give this same update
projects.
permanent record.) He first reviewed the past year’s
regard to community events, there will
Farmer’s Market stage once the season is over
compared to six last summer.
Rodeo and the Creek Fest have requested dates for
next year and the town is not only
their Party-in-the Park series next summer.
The Macado’s is under construction with construction
of their front parking area and significant construction
underway inside the building. They are on target for
4
Byrd apartments, the demolition phase inside the
building began in early August to remove
importance that they want to reuse.
The Gish’s Mill redevelopment is under way. David
Hill with Hill Studios will present Council with some
additional planning documents
Retreat. Draper Aden was on site last we
Brownfields grant the Town received and w
developers.
An appraisal has been done on th
property so would market the facility and we have
issued an RFP. There have been
have discussion with the property owner.
Mr. Peters next commented on two on-going
transportation enhancement projects,
team effort with him, Joey Hiner in Public Works and
Anita McMillan in Planning & Zoning. The Glade
Alternatives (TA) grant, which is fully funded for this
engineering firm reviews for design services and
Hurt & Proffitt was selected. They will begin work in
the next couple of weeks.
the connection.
connection to go away from the
making on-
connect Glade Creek from 5th
some design analysis of bike lanes
sidewalk and a shared-use path.
Council Member Scheid asked Mr. Peters if he was
talking about sidewalks or a shared-use path or both.
th
5
intersection. At that point we will curb and gutter one
side with a small sidewalk and on the opposite side
will be the wider shared-
States side. This is just a conceptual plan and we
TPO to allow us to transfer those funds and we are
will work.
VDOT has recently adopted a two-
for th
apply for the grants because we will only get an
working with Hurt and Proffitt and VDOT this summer
to identify opportuni
get projects completed. We are primarily focusing
town.
improvements. Phase II would include 5th
1st Street with an estimated cost of $750,000, which
submitted last year. The project is being split into
two p
reapply for Smart Scale next year. Phase III would
be 1st Street to Lee Avenue and would be an RSTP
application.
The last project is the Hardy Road Crosswalk. There
is a Highway Safety Improvement grant that requires
crossing.
Vice Mayor Hare asked how all of this fit
overall transportation needs of the Town. Between
that and the greenway, it is over $1.5 million and we
have Mountain View Road that is
Peters responded that we are also in the process of
completing an application for Reven
the Mountain View project.
responded t
6
October. Ms. McMillan commented that for the
RSTP the application due date was Friday and the
Highway Safety and TA applications are due
November 1st.
submitted a CDBG Planning Grant through DHCD to
target home ownership and blighted housing
would extend the economic redevelopment activities
that were recently completed downtown
blocks in any direction and identify homes that are in
ownership of those properties.
Council Member Scheid asked if the Gish’s
now in a condition that people can actually be taken
but it needs to be cleaned up.
expanded to include
This grant application has a very tight window and if
we are going to apply this first year, we had to move
things forward very quickly.
The next item on the agenda was a briefing on
the FY2018 Community-
Assessment Grant.
Associates, first commented that she has been taken
back by everything that is going on in Vinton. She
They
March after Ms. McMillan approached them
Fredericksburg. They have discussed the Gish Mill
and Vinton Motors sites
some State grant funding.
PowerPoint presentation.
presentation is on file in the Town Clerk’s Office and
will be made a part of the permanent record.)
Ms. Kroll next commented that th
provided to communities to begin assessing some of
these vacant or underutilized properties.
7
assess, plan and renew and showed slides of
examples of properties in Pulaski County, the Town
of Clifton Forge and the City of Roanoke.
which combines $200,000 in hazardous substances
of the major administration of the grant because it is
a Federal program. It can also be used f
reviewed the grant schedule and how the EPA ranks
the proposals. This is a three-year program and is a
ver
years to receive it.
Council Member Scheid asked if she understood that
Ms. Kroll responded that was correct. Typically with
these funds the first year, the inventory takes a little
Assessments, depending on the sites.
can be used to leverage with Virginia State funds as
a match. Pulaski has received $1.2 million in EPA
from State funds and have not put any funding into it
themselves. The stakeholders that
support letters which is a requirement of the grant.
The next item on the agenda was a briefing on
established Town Employee Safety Committee.
members of the Committee.
where the Town is as far as liability an
our insurance carrier, met with the Committee and
these areas.
The Committee also reviewed the types of employee
8
employees. With the assistance of the career staff
and Chief Guffey, we have scheduled three
CPR/First Aid Certification classes. Roanoke County
reached out to some other resources to find out how
vehicles with the proper first aid equipment. She has
also been working with VML to get trench and
confined space training at no cost to the town.
Ms. Collins next
apply again for the VML Safety
Municipal Building to
doors going out the back of the building. The
Committee is also working cl
emergency and are
Program for employees.
Council Resolution. Ms. Collins responded
she had to come to Council regarding a safety issue,
she wanted them to understand where the
Committee is
itself has the support of Council.
Council Member Scheid asked if volunteers from
Roanoke County would be able to take advantage of
any of the training opportunities. M
volunteers to participate in different aspects
safety program. Council Member Scheid asked that
the language in
amended to provide for volunteers.
mechanism in place for
Ms. Collins responded that vehicle accidents are
handled by her and usually there is a Police report
filed. If there is not a report filed, she interviews
information.
any accidents that happen at their monthly meeting
unless the specifics of an accident requires that it be
reviewed immediately. She would send
copy of the policy by email.
The next item on the agenda was a briefing on
the
Safety Commission. Susan Johnson, t
9
several times this year and with nine members it has
been difficult
the current requirements of the Commission and to
bring it to back to Council.
Ms. Johnson next commented that
Commission was established
No. 537 with nine initial members. Local Highway
Safety Commission were required
submit a program for highway safety
their
available under the Act and such State funds as may
be available.
Staff contacted Bryan Hill with the Roanoke Valley-
required to receive highway safety grants. He
Carol Linkenhoker with the VDOT District Office, he
concluded that there
remain for purposes of any tra
eligibility and such Commissions
left to the discretion of the locality to form.
Highway Office (VAHSO) at the state level. Last
year, the Police Department applied for and received
two grants—
other for the DUI Task Force, both of which did not
Commission. Staff
the current Highway Safety Commission and either
refer items that come up relating to highway safety to
the current Public Safety Committee.
current members
discussed by the Co
years was included with the agenda package. She
attend the Council meeting. Mr. Altice
McCarty contacted her and indicated they were
supportive of any decision t
Mr. McCarty also indicated that he wished we would
get some younger citizens to serve.
10
Doug Adams, a member of the Commission, who
was in attendance
the Commission several years.
Council would keep the Committee and he would like
to serve on it. It does serve a purpose and there are
decisions that have
that have made the roads safer in the Town.
The Town Manager commented that he agreed with
Mr. Adams that there needs to be some citizen input,
which is valuable. Having the nine members as it is
there. If Council were to appoint a five-member
Committee or create a sub-
from the topics that have been discussed that it does
fall under Public Safety, but she did understa
it needs to be a separate Committee.
The Mayor further commented that if we do establish
a new Committee, there should be some by-laws to
had some
that has created an issue.
Council Member Liles asked
meetings are held a year.
responded initially the Commission met quarterly, but
recently it has been on an as needed basis. The
could meet on a quarterly basis.
Vice Mayor Hare asked what would happen if we just
Town Clerk commented that typi
have two Council members and staff unless a sub-
committee was created. Doug Adams further
meetings in whatever decision is made.
The Town
work with Mr. Adams and draft guidelines for a new
Committee and report back to Council.
The next item on the agenda was the Financial
Reports for
August 2017. Vice Mayor Hare commented that the
11
three months of financials and spent a significant
amount of time with Valley Metro officials and
working through the next steps and making sure we
understand the data they
could make a recommendation to Council.
portion was the Greenway of $650,000 as well as the
DUI task force and the CDBG grant. Because of the
transfers that we made for stormwater, it diluted the
black in all funds by $337,216. The Utility fund was
very close to its revenue targets as wel
projected spending. A good strong finish to the end
ended FY2016. Also, there were carry-
as paving at $350,000 that should have come out of
FY2016 and VDOT held onto $90,000 longer than
they should have.
year off with the Utility Fund doing well.
We are up in cash year-over-
but it is the way it flows normally. This is the time of
taxes come in and payments go out
managed very well.
Financial Reports for
2017 and August 2017; the motion was seconded by
Council Member Scheid and carried by the following
vote, with all members voting: Vote 4-0-1; Yeas (4)
– Liles, Scheid, Hare, Grose; Nays (0) – None;
Absent (1) - McCarty.
was a much better way to review the financials with
Council rather than listing them in a Consent Agenda
and
the Committee to make the report in this way.
received some additional information that helped the
Approved
June 2017 (unaudited), July 2017 and
August 2017
12
were previously given. The Finance Committee
recommended that we mov
ridership and there are other stops within a block or
two of those that the riders could use. We do want
decided on October 30th. This is a date that Valley
information on the general system and any questions
together an on-
will be having a Public Hearing on November 7th.
adjusting the times with Valley Metro because there
are times in the day when there is less ridership than
others. Valley Metro indicated that the entire system
requires it all to be running at the same or it does not
Washington Avenue is forcing them to come up with
Orange Avenue.
November 7th. The citizen input meeting would be in
the evening on October 30th at 6:00 p.m. at the War
Memorial. Council Member Liles asked if it would be
all the way down Washington Avenue or just certain
be four stops down to Macado’s and will turn on By-
Pass Road. Council Member Liles next asked if we
Hare responded it would be approximately $10-
12,000.
The Town Manager commented that these dates are
after the GRTC Public Hearing on th
October 26th
meetings after their Public Hearing.
The Mayor asked if there would there be an effort to
advertise the public input meeting to the individuals
Scheid commented a notice would be posted at each
buses. Vice Mayor Hare expressed concern with the
13
would end up on the street. The Town Clerk
commented that it will also be advertised on the
Town’s website, all the social media,
the Vinton Messenger two weeks prior.
Council Member Liles made a motion
forward with the public input meeting on October 30th
and the Public Hearing on November 7th; the motion
was seconded by Vice Mayor Hare
the following vote, with all members voting: Vote 4-
0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0)
– None; Absent (1) - McCarty.
attend both of the meetings.
Approved moving
public input meeting on October 30th
and the Public Hearing on November
7th
Washington Avenue
The Mayor commented that he, the Town
Manager and Mr. Peters just returned from the VML
Conference prior to the meeting and it was a good
conference. He thanked Mr. Turner for
Town.
Comments from Council: Council Member Scheid
that are going on in Town.
The Town Clerk commented that she has
confirmed the meeting
Department for November 14th
upstairs meeting room at the Fire House.
meeting; the motion was seconded by Council
Member Liles
members voting: Vote 4-0-1; Yeas (4) – Liles,
McCarty, Hare, Grose; Nays (0) – None; Absent (1) -
APPROVED:
_______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
November 7, 2017
Department
Administration
Issue
Consideration of public comments concerning the Town’s proposed elimination of certain Valley
Metro bus stops within the Town’s limits.
Summary
At the October 3, 2017 meeting, the Finance Committee recommended that Council move
forward with a Public Hearing on eliminating some of the Valley Metro stops, particularly the
Washington Avenue route. This recommendation was based on information provided by Valley
Metro that those stops have very low ridership and there are other stops within a block or two of
those that the riders could use.
In preparation for the Public Hearing, the Committee recommended that a community meeting
be held and a survey created online to receive public input on this proposal.
The Community meeting was advertised in The Vinton Messenger, on the Town website, all
social media and RVTV. The meeting was held on October 30th at the Vinton War Memorial
from 6:00-7:30 p.m. with 11 citizens in attendance. Staff, Council and representatives for Valley
Metro were present at the meeting to take their comments and answer questions. A recap of the
meeting is attached. The results of the survey are also attached.
Staff will make a further report to Council during the public hearing and answer any questions
that Council might have. Representatives of Valley Metro will also be present at the Public
Hearing.
Attachments
Survey results
Community Meeting recap
Recommendations
Conduct Public Hearing, action to be taken on November 21, 2017.
Town Council
Agenda Summary
8.82%3
20.59%7
32.35%11
17.65%6
Q1 Which of the following Valley Metro bus stops on Washington Avenue
in Vinton do you use?
Answered: 34 Skipped: 0
Washington
Eastbound@...
Washington
Eastbound@...
Washington
Westbound@...
Washington
Eastbound@...
Washington
Westbound@...
Washington
Eastbound@ Pine
Washington
Westbound@...
Washington
Eastbound@...
Washington
Westbound@...
Washington
Eastbound@...
Washington
Westbound@...
Washington
Eastbound@...
Gus Nicks
Northbound@...
Use a
different stop
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Washington Eastbound@ Poplar
Washington Eastbound@ Poplar
Washington Westbound@ Poplar
Washington Eastbound@ Blair
1 / 10
Town of Vinton Bus Service Informational Survey
23.53%8
2.94%1
11.76%4
8.82%3
5.88%2
5.88%2
2.94%1
2.94%1
14.71%5
32.35%11
Total Respondents: 34
Washington Westbound@ Blair
Washington Eastbound@ Pine
Washington Westbound@ Meadow
Washington Eastbound@ Mountain View
Washington Westbound@ Mountain View
Washington Eastbound@ Mitchell
Washington Westbound@ Mitchell
Washington Eastbound@ River Park
Gus Nicks Northbound@ Eastern
Use a different stop
2 / 10
Town of Vinton Bus Service Informational Survey
90.91%30
3.03%1
3.03%1
12.12%4
3.03%1
Q2 How did you get to this Valley Metro stop?
Answered: 33 Skipped: 1
Total Respondents: 33
Walked
Dropped off by
someone
Rode my bicycle
Rode another
bus
Rode with
someone who...
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Walked
Dropped off by someone
Rode my bicycle
Rode another bus
Rode with someone who parked
3 / 10
Town of Vinton Bus Service Informational Survey
51.52%17
30.30%10
45.45%15
12.12%4
0.00%0
45.45%15
30.30%10
18.18%6
Q3 What would be your destination?
Answered: 33 Skipped: 1
Total Respondents: 33
Work
Home
Shopping/Restau
rant
College
Other School
Medical
Appointment
Social,
Church, or...
Other
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Work
Home
Shopping/Restaurant
College
Other School
Medical Appointment
Social, Church, or personal business
Other
4 / 10
Town of Vinton Bus Service Informational Survey
90.91%30
3.03%1
0.00%0
18.18%6
6.06%2
Q4 When you get off this bus, how do you get to your final destination?
Answered: 33 Skipped: 1
Total Respondents: 33
Walk
Get picked up
by someone
Ride my bicycle
Ride another
bus
Ride with
someone who...
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Walk
Get picked up by someone
Ride my bicycle
Ride another bus
Ride with someone who parked
5 / 10
Town of Vinton Bus Service Informational Survey
27.27%9
24.24%8
3.03%1
12.12%4
3.03%1
9.09%3
15.15%5
0.00%0
6.06%2
Q5 How many days a week do you usually make this trip?
Answered: 33 Skipped: 1
Total Respondents: 33
6 days a week
5 days a week
4 days a week
3 days a week
2 days a week
1 day a week
Twice a month
Once a month
First time
riding
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
6 days a week
5 days a week
4 days a week
3 days a week
2 days a week
1 day a week
Twice a month
Once a month
First time riding
6 / 10
Town of Vinton Bus Service Informational Survey
48.48%16
42.42%14
39.39%13
42.42%14
27.27%9
Q6 What time of day do you usually ride this bus?
Answered: 33 Skipped: 1
Total Respondents: 33
6:00 am to
9:00 am
9:01 am to
12:00pm
12:01 pm to
3:00 pm
3:01 pm to
6:00 pm
6:01 pm to
9:00 pm
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
6:00 am to 9:00 am
9:01 am to 12:00pm
12:01 pm to 3:00 pm
3:01 pm to 6:00 pm
6:01 pm to 9:00 pm
7 / 10
Town of Vinton Bus Service Informational Survey
27.27%9
72.73%24
Q7 Do you have a car or other personal vehicle that you could have used
to make this trip?
Answered: 33 Skipped: 1
TOTAL 33
Yes
No
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
8 / 10
Town of Vinton Bus Service Informational Survey
59.38%19
21.88%7
18.75%6
0.00%0
0.00%0
Q8 How many vehicles are in your household?
Answered: 32 Skipped: 2
TOTAL 32
None
One
Two
Three
Four or more
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
None
One
Two
Three
Four or more
9 / 10
Town of Vinton Bus Service Informational Survey
21.21%7
33.33%11
15.15%5
0.00%0
0.00%0
21.21%7
36.36%12
Q9 If none of the four stops mentioned in Question No. 1 were available,
what transportation alternative would you use?
Answered: 33 Skipped: 1
Total Respondents: 33
Use my car
Walk
Ride with a
friend
Use a taxi
Bicycle
Use another
bus stop
Would not make
a trip
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Use my car
Walk
Ride with a friend
Use a taxi
Bicycle
Use another bus stop
Would not make a trip
10 / 10
Town of Vinton Bus Service Informational Survey
RESULTS OF
TOWN OF VINTON COMMUNITY MEETING
VALLEY METRO BUS STOPS ON WASHINGTON AVENUE
OCTOBER 30, 2017
Eleven (11) citizens were present at the meeting. The bus stops used by those in attendance are as
follows:
Comments:
• I am here because several of the residents at Clearview Manor are concerned about the
bus service. I haven’t used it as yet, but expect to need it in a few years. RADAR would
probably be what I’d need, but Metro to the Malls is also an option.
• There is a large number of apts. (with lower income residents) concentrated along the
Washington Ave. area. Many are not able to climb up steep incline on Pine Street to get to
stops on Cleveland Avenue which are lesser used. I would propose keeping stops on
Washington Avenue and eliminating stops on Cleveland Avenue if stops must be
eliminated. People depend on Valley Metro to go from apartments to work, doctor, grocery
store, etc. and to get back home. People use the buses to get to physical therapy at
Lancer Lot as well. It is easier to walk Cleveland Avenue (which is basically level) for those
able bodied than up Washington Avenue especially when icy. With Macado’s opening, it
makes no sense to eliminate Washington Ave.
• I am a loyal Valley Metro rider and I use the Vinton route for several benefits—shopping,
getting back and forth to my home. I don’t know why they need to screw up something
when it always has worked.
• Concerned about limit on monthly RADAR pass. Would like to see example of monthly
passbook before any changes would be made.
• I want the Vinton to run on Washington Ave. because there is a Macado’s coming soon. I
don’t have any other transportation to get anywhere if you stop the buses from coming to
Vinton. I don’t drive. I need a bus.
• I moved to SE Roanoke mainly to get on the bus line and have affordable housing. I take
physical therapy for MS, go to the library and eat out by taking the bus. I currently do not
drive due to my MS. My fear is that you will try to get rid of the Vinton bus line altogether.
If that happens, I plan to move out of Roanoke. I ride buses 35, 31, 32 and 36.
• My son takes the Vinton buses to the library and to physical therapy because he has MS. I
bought a house in SE Roanoke in May mainly because it was on the bus route. He comes
to Vinton several times a week. My son rides buses 5, 31, 32 and 36. Please be
concerned about the poor, those on fixed incomes and the disabled.
• Need to keep service on Washington Ave. to allow disabled residents to visit Macado’s and
to get on an off bus at the church as well. I think City and Vinton need to work together.
New proposed system for STAR for 52 rides is too confusing.
• I use these buses to get around here in Vinton because I live here. I wouldn’t want to see
any of these buses [eliminated] because of some things that have being said. This is the
only way that I have getting around to go to the grocery stores and such.
Meeting Date
November 7, 2017
Department
Administration
Issue
Briefing on the Conceptual Planning Study for Gish’s Mill.
Summary
In the spring of 2017, Town Council authorized staff to contract with Hill Studio to study the
redevelopment potential for the Gish Mill property.
The initial scope of work for the Planning Study consisted of a Structural Assessment, a
Historical Inventory, Land-use/Zoning Assessment and the development of three Conceptual
Renderings. David Hill of Hill Studio will report to Council on the initial findings of the study
and present three conceptual illustrations representing potential redevelopment uses for the
property.
The next phase of the study will consist of a Community Input Meeting, and the development of
final Project Illustrations and Cost Estimates. Staff will then consider if additional contract
services will be required for supplemental design and historic research, as well as identifying the
appropriate timing to solicit a Request for Proposals (RFP).
Attachments
Concepts 1-3
Concept Benchmarks
Recommendations
No action required
Town Council
Agenda Summary
Scheme 1: Quirky Hospitality
Scheme 1: Quirky Hospitality
Lobby 1200 sf Includes restrooms, welcome counter , exhibits
Standard Guestrooms 6 Fit into special places withinthe building, featuring equipment left in place
Premium Guestrooms 1 Top of Old Mill
VRBO vibe
Restaurants
Breakfast 30 Breakfast guests of the hotel
20 locals eating breakfast
Outdoor Grill 80 Guests in outdoor pavilion, weather permitting
Large outdoor kitchen and bar for guests
Retail 600 sf Mill Store format - products from local mills, local specialties - Grits, etc
Scheme 1
Historic Mill Remaining
Scheme 1:
Multi-use Space Diagram
Decks Parking
Greenway
Fine Dining
Sheltered
Grill
Lobby / Restaurant
Guestrooms / Pub
Seasonal Expansion
Parking
0 25 50 100’
Scheme 2: Destination Restaurant / Bar
Scheme 2: Destination Restaurant / Bar
Lobby 600 sf Includes Vinton history counter, exhibits
Restaurants
Restaurant 100 Lunch and Dinner Guests, locavore theme
Bar 100 Develo ed as sk terraces within the existin mill
and interpret leave existing wood and equipment
Create new metal stairs and balconies within
Outdoor Grill 120 Guests in outdoor pavilion, weather permitting
-,
Retail 600 sf Indoor: Mill Store format - products from local mills, local specialties -
Grits, etc tended by lobby
1200 sf Outdoor : Outfitter for greenway and climbing gear
Entertainment 6 Climbing silos - individual climbing, multiple skill levels
500 Guests for outdoor movie nights (summer)
project against the large blank wall of building
10 Food Truck plug ins for movie night
Scheme 2
Historic Mill Remaining
Scheme 2: Scheme 2:
Multi-use Space Diagram
Swinging Swinging
Bridge
Decks
ParkingParking
Bridge
Decks
Greenway
Climbing Silos
Dining
Seasonal ExpansionGreenway
Climbing Silos
Deck
Lobby / Restaurant
Seasonal Expansion
Parking
0 25 50 100’
Scheme 2
Scheme 3: Curated Mercantile / Residential
Scheme 3: Curated Mercantile / Residential
Lobby 1200 sf Vinton Welcome Center: Includes Vinton history counter, exhibits
Includes Blue Ridge Parkway exhibits, Roanoke Valley Greenway, SML Exhibits
Retail 4000 sf The Vinton Winter Market - conditions existing space into winter facility
Features special canning, cider making, BBQing teaching spaces
Lake and Parkway provisions, picnic baskets, special carry-out
Market transforms in summer months to be specialty Landscape Retail Center
,,,
Residential 11 quirky apartments in floors 2,3 and in square silos
Outdoor Grill 120 Guests in outdoor open pavilion, weather permitting
Restrooms As per code - indoor
Scheme 3
Historic Mill Remaining
Scheme 3:
Multi-use Space Diagram
Decks
Greenway
Loft Apartments
Outdoor
Grill Parking
Pavilion & Deck
Parking
Parking
Lobby
Residential / Winter Market
Residential / Retail Parking
Greenway
Silo Lofts
Residential / Lobby
Residential / Winter Market
Parking
0 25 50 100’
Benchmark:
Ladybird Grove and Mess Hall
an a
Benchmark:
Valley Pike Farm Market
eyers ave,
Meeting Date
November 7, 2017
Department
Police
Issue
Briefing on $119,340.12 grant received from the Department of Motor Vehicles, $79,560.00 in
federal funds and the Town’s required $39,780.00 in-kind match, for the participation in the DUI
Task Force Grant.
Summary
The Department of Motor Vehicles has approved a grant for the Police Department in the
amount of $119,340.12 to include an in-kind match of $39,780.00, to be paid by the Vinton
Police Department from the Fuel and Maintenance and Repair line items This funding, if
approved by Council, will be used to fund one person in the DUI Task Force, to pay the salary
and benefits, all uniform equipment, vehicle and vehicle equipment, etc. for up to 5 years.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
November 7, 2017
Department
Police
Issue
Briefing on $24,750.00 grant received from the Department of Motor Vehicles, $24,750.00 in
Federal funds and the Town’s required in-kind match of $8,250.00 for Overtime Selective
Enforcement, training, and equipment.
Summary
The Department of Criminal Justice Services has approved a grant for the Police Department in
the amount of $24,750.00 to include an in-kind match of $48,250.00, to be paid by the Vinton
Police Department out of the Fuel and Maintenance and Repair line items. This funding, if
approved by Council, will be used to pay officers the overtime rate to work Selective
Enforcement in the town and to fund $900.00 in DMV approved training and $3,200.00 to
replace defective Lidar units.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
November 7, 2017
Department
Administration
Issue
Consider adoption of a Resolution appropriating funds in the amount of $50,000 received from
the Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund (VBAF)
for a Site Assessment and Planning Grant at the site formerly known as Holden’s Country
Store/Gish’s Mill
Summary
The Virginia Economic Development Partnership Authority (VEDP), in consultation with DEQ
and based upon the Virginia Brownfields Restoration and Economic Redevelopment Assistance
Fund (VBAF) awarded a Site Assessment and Planning Grant in the amount of $50,000 to the
Town of Vinton for the site formerly known as Holden’s Country Store/Gish’s Mill.
The grant funds have been received and staff is request that Council appropriate the funds from
the General Fund Revenue Account to the Gish Mill Study Grant Expense Account.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 PM
ON TUESDAY, NOVEMBER 7, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Virginia Economic Development Partnership Authority (VEDP), in consultation
with DEQ and based upon the Virginia Brownfields Restoration and Economic
Redevelopment Assistance Fund (VBAF) awarded a Site Assessment and Planning
Grant in the amount of $50,000 to the Town of Vinton for the site formerly known
as Holden’s Country Store/Gish’s Mill; and
WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the
General Fund Revenue Account to the Gish Mill Study Grant Expense Account.
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve
the following:
BUDGET ENTRY:
GENERAL LEDGER:
200.25100 Appropriations $50,000.00
200.25000 Estimated Revenue $50,000.00
TO
EXPENSE:
200.8150.724 Gish Mill Study Grant $50,000.00
FROM
REVENUE:
200.2404.787 VRA Grant $50,000.00
This Resolution adopted on motion made by Council Member ______________, seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
November 7, 2017
Department
Finance/Treasurer
Issue
Consider adoption of a Resolution approving a new General Fund Reserve Policy
Summary
Council was briefed on the proposed change to the current General Fund Reserve Policy adopted
by Council on November 18, 2014 at the October 9, 2017. The proposed change to the Policy
would allow the Treasurer to move up to $1 Million from the General Fund Reserve to the
Operating Account for sufficient operational cash flow in the General Fund. The new Policy will
be effective immediately and will supersede and replace any previous version.
Attachments
General Fund Reserve Policy
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
Town of Vinton, Virginia
General Fund Reserve Policy
Purpose:
The Town of Vinton establishes its General Fund Reserve policy as additional insurance against
disasters, emergencies and unforeseen expenditures.
Reserve Level:
The Town Council hereby establishes the following minimum General Fund reserve target:
• The Town shall strive to maintain a General Fund reserve equal to 2 months of
discretionary General Fund revenues. These funds are set-aside to address potential
needs in the following areas:
o A Reserve for Economic Uncertainty – funds designated to mitigate periodic
revenue shortfalls due to downturn in economic cycles, thereby avoiding the
need for service-level reductions within the fiscal year or budget year.
o An Emergency Reserve – funds designated to mitigate costs of unforeseeable
emergencies and natural disasters.
o Working Capital – to provide the Town sufficient cash flow without having to
borrow to meet operating expenses.
• The appropriate level of General Fund reserves shall be reviewed every year.
For the purpose of this section, discretionary General Fund revenues include all taxes, permits
and fees, fines and forfeitures, use of money and property, charges for services, miscellaneous
services, recovered cost, non-categorical aid, and categorical aid that are not restricted as to
their use.
Use of Reserve Funds:
Reserve for Economic Uncertainty – Funds reserved under this category shall be used to
mitigate annual revenue shortfalls (actual revenues less than projected revenues) due to
slowdown in general economic conditions as well as reductions in revenues caused by actions
by State/Federal governments. Should any unanticipated reductions in revenues be deemed to
be recurring, adjustments will be made in the following budget so as to reflect revised revenue
projections.
Any reserve funds expended within this category that result in year-end reserves below the
established policy level shall be restored in the subsequent budget year. However, if the
reserve level falls to below ten percent (10%), the Town Council may restore funds over a multi-
year period.
2
Emergency Reserve - Funds reserved under this category shall be used to mitigate costs
associated with unforeseen emergencies, including natural disasters. Should unforeseen and
unavoidable events occur that require expenditure of Town resources beyond those provided
for in the annual budget, the Town Manager shall have the authority to approve appropriation
of Emergency Reserve Funds. The Town Manager shall then present to the Town Council – no
later than its first regularly scheduled meeting – a resolution confirming the nature of the
emergency and formally authorizing the appropriation of reserve funds.
Working Capital – The Town Treasurer can transfer to the Town’s Operating Account up to a
total of $1,000,000 during any fiscal year in order to meet operating expenditures and maintain
cash flow during periods such as the first six months of the fiscal year. The Finance Committee
will be apprised during the year of the status of the transfers from the Reserve Fund. This
money must be replaced in the Reserve Fund by the second Council meeting in June of the
Fiscal Year in which it was transferred. In the event that the transferred money cannot be
restored in the Reserve Fund a report to Council will need to be given so a formal action plan
can be enacted.
Excess Fund Balance:
At the end of each fiscal year, the Finance Department will report on the audited year-end
budgetary fiscal results. Should actual General Fund revenues exceed expenditures, a year-end
operating surplus shall be reported. Any year-end operating surplus which results in the
General Fund balance exceeding the level required by the reserve policy shall be deemed
available for allocation for the following, subject to Council approval:
• Transfer to the Capital Reserve Fund for appropriation within the Capital Improvement
Program Budget and/or Deferred Maintenance Program for non-recurring needs or
establishing a balance for future Capital Projects.
• Re-evaluate items from the subsequent year’s operating budget that were not funded
because of concern of budget shortfalls and provide for one-time, non-recurring needs.
It is the intent of the Town Council to limit use of fund balances in the General Fund to address
unanticipated one-time needs. Fund Balances shall not be applied to recurring annual
operating expenditures.
Other Funds:
In conjunction with approving the General Fund Reserve Policy, the Town Council expresses its
intent to evaluate the Utility (Enterprise) Fund as to the appropriateness of developing a formal
fund-specific reserve policy.
Adopted by Vinton Town Council on November , 2017 by Resolution No._________
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
NOVEMBER 7, 2017, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, the Finance Committee of the Vinton Town Council reviewed the current General
Fund Reserve Policy adopted by Council on November 18, 2014 and recommended
that the Policy be changed to allow the Treasurer to move up to $1 Million from the
General Fund Reserve to the Operating Account for sufficient operational cash flow
in the General Fund; and
WHEREAS, the Vinton Town Council was briefed on the proposed change to said Policy at its
meeting on October 17, 2017; and
WHEREAS, it is the intent of Council that this new General Fund Reserve Policy supersede and
replace any previous version of this Policy.
NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the attached General Fund Reserve Policy to become effective immediately and said Policy
supersedes and replaces any previous version.
This Resolution adopted on motion made by _________________, seconded by
______________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, CMC, Town Clerk
Meeting Date
November 7, 2017
Department
Public Works
Issue
Public Works Committee
Summary
Council Member Sabrina McCarty will brief Council on the recent Public Works Committee
Meeting that was held on Thursday, October 26, 2017. Some of the topics discussed at the
meeting included Western Virginia Water Authority customers in the Town service area, a fence
that extends into Town right-of-way, a proposed ordinance for residents to mow the right-of-way
in front of their property, and vehicles on the Utility CIP.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary