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Home My WebLink About10/16/2018 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, October 16, 2018 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of minutes of the Regular Council meeting of October 2, 2018. 2. Consider adoption of a Resolution re-appropriating funds in the amount of $6,800.00 from the General Fund to the Police Other Equipment account for the purchase of thirteen (13) patrol rifles. 3. Consider adoption of a Resolution appropriating funds in the amount of $4,767.63 from Re-appropriated Fund Balance to the Police Firearms and Ammunition account for the purchase of six (6) patrol rifles and to replenish ammunition due to a budget cut for FY2018-2019. 4. Consider adoption of a Resolution appropriating funds in the amount of $2,400.00 from Non-departmental Transfer accounts in the General Fund and Utility Fund to the Human Resources Contractual Services account and the Water & Wastewater Administration Contractual Services account to cover the cost of screenings provided by Jefferson Surgical Clinic, Inc. Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Police Department Officer of the Quarter/Quarterly Report – Chief Tom Foster 2. Vinton First Aid Crew Quarterly Report – Chief Wayne Guffey H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. PUBLIC HEARING 1. Consideration of public comments concerning the proposed granting of a lease to The Vinton Area Chamber of Commerce for a portion of certain Town property located at 820 Washington Avenue, identified as 060.16-06-33.00-0000 (Charles R. Hill Senior Center), in the Town of Vinton, Virginia, said lease to be for one (1) six-month period with the option to renew said lease for no more than four additional one-year renewal terms a. Open Public Hearing • Report from Staff – Pete Peters • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider adoption of a Resolution J. TOWN ATTORNEY K. TOWN MANAGER 1. BRIEFINGS a. Briefing on the application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Vinyard Road and Hardy Road – Nathan McClung b. Briefing on the application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Washington Avenue and Pollard Street – Nathan McClung 2. ITEMS REQUIRING ACTION a. Consider adoption of a Resolution endorsing the proposed changes to Valley Metro Bus Route 35 and Bus Route 36 in the Town of Vinton – Nathan McClung 3 b. Consider adoption of a Resolution accepting Assignments of Rights and authorizing the Mayor and/or Town Manager to execute all documents necessary for the purchase of five (5) parcels of property located within the intersection of South Pollard Street, Cedar Avenue and 1st Street in the Town of Vinton, Virginia.– Pete Peters 3. COMMENTS/UPDATES L. REPORTS FROM COUNCIL COMMITTEES 1. Finance Committee – Anne Cantrell M. MAYOR N. COUNCIL O. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of contract negotiations with Roanoke County, namely the Gain Sharing Agreement. P. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING Q. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: October 15, 2018 – 4:30 p.m. – Public Safety Committee meeting – Vinton Fire Department Training Room November 1, 2018 – 7:30 a.m. – Public Works Committee meeting – Public Works Conference Room November 5, 2018 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room November 6, 2018 - 7:00 p.m. – Council Meeting – Council Chambers November 15, 2018 – 8:00 a.m. – Vinton Area Chamber of Commerce - State of the Town/Membership Meeting – Vinton War Memorial NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date October 16, 2018 Department Town Clerk Issue Consider approval of minutes of the Regular Council meeting of October 2, 2018 Summary None Attachments October 2, 2018 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, OCTOBER 2, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Fabricio Drumond, Police Captain Christopher Linkous, Deputy Chief-Fire/EMS Nathan McClung, Principal Planner at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Jason Davison, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: October 5-21 – Mr. Pim Passes By – Playhouse; October 12 – 7:30 p.m. - Virginia Tech hockey vs. UVA – Lancerlot; October 13 – 10:00 a.m. to 4:00 p.m. – Fall Festival; October 13 – 7:00-10:00 p.m. - Mingle at the Market with Place Called Home; October 13 – 7:30 p.m. – Virginia Tech hockey vs. Penn State – 20 – 4:00-9:00 p.m. – Steak Festival – Farmers’ Market and October 31 – 3:30-5:30 p.m. – Downtown Trick or Treating. Scheid reminded everyone of the Greenway Picnic on Sunday, October 7, at the Olde Salem Brewing Company at 4:00 p.m. with a ribbon cutting on the Eddy Street Bridge at 3:00 p.m. Pete Peters, Assistant Town Manager, read a quote from Simon Sinek, “ 2 Council Member Scheid made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Stovall, Liles, Grose; Nays (0) – None. App Council meeting of September 18, 2018 Under awards, introductions, presentations, comments on this year’s theme for Fire Prevention Week, October 7-13, “ aware- fire can happen anywhere". The next item on the agenda was a quarterly report from the Vinton Area Chamber of Commerce. Justin Davison and upcoming events. (A copy of the presentation made a part of the permanent record.) The next item on the agenda was consideration of public comments on the submitted to the Virginia Department of Housing and VIDA). 7:14 p.m. was briefed at their September 18th meeting about the Town’s intent to partner with The Advancement Foundations (TAF) to apply Grant. The program is designed to provide eligible participants of low income with assist with saving for a down payment on a home or starting a business. The p program that will be provided by TAF and must also achieve their own fi personal savings account. For every $1 that an individual saves they matching funds up to $4,000 per applicant. If there are two participants in qualify for up to $8,000. If the Town and TAF are years with the program being administered by TAF and the Town acting as the fiscal agent. Public Hearing opened 3 Annette Patterson made comments concerning a handout she provided on VIDA showing some statistical information from the 2016-2017 program and a summary of the 2019-2020 program. Council Member Scheid asked when the grant was due and Mr. Peters responded that the preliminary was submitted on S this authorization by Council. the Public Hearing at 7:20 p.m. Council Member McCarty adopt the Resolution as presented; the motion was seconded by Vice Mayor Liles Vote 5-0; Yeas (5) – Liles, Grose; Nays (0) – None. Public Hearing closed Adopted Resolution No. 2262 approving the proposed Community Development submitted to the Virginia Department of Developm The next item on the agenda was consideration of public comments on Valley Metro bus Route 35 and bus Route 36 in the Town limits. The Mayor opened the Public Hearing at 7:21 p.m. Nathan McClung presentation, which was part the Town Clerk’s Office and will be made a part of the permanent record.) Council Member Scheid asked if any changes had been done to the map in the presentation since the briefing. Mr. McClung responded that staff wanted to receive comments from the community meeting and the Public Hearing before to the bus stops. Mr. McClung next commented that 12 citizens 27th answer any questions. Most of t received related to the extension of hours and not about the changes to the routes specifically. After everyone’s questions were answered and the proposed changes were were all positive. formal action on the proposed cha changing of the routes and bus stops are projected to occur in January of 2019. Public Hearing opened 4 Council Member Scheid asked if the map would be corrected and would Council be approving the map on October 16, 2018. Pete Peters responded that Council will be requested to approve the route and can add or remove bus stops at any time by working with Valley Metro. proud of and Valley Metro can support. The Public V operations analysis and this is a good time for change. should be placed on the bus stops that are going to be eliminated. The Town Manager responded that at the time the route we can place eliminated to give Hearing no further the Public Hearing at 7:39 p.m. Public Hearing closed The Town Attorney announced that starting next week elevated to partner, Mike Lockaby, and they will be and Carroll. The next item on the agenda was a briefing on Vinton Area Chamber of Commerce for a portion of Center). Pete Peters began by commenting and the principal to a proposed lease agreement. The lease has been drafted to contain very similar terms that are in the existing Advancement Foundation for the Health Department 5 Mr. Peters next reviewed the general terms of the Lease Agreement and commented that the Town will continue to operate the Center as a rental facility for evening and weekend usage. However, we will their programming needs. Both the Town and Chamber staff have conducted Chamber offices by creating a separate entrance from the exterior of the building. There will also be some interior renovations to the office suite including replacement of carpet, remova partition wall and converting the ceramics lab into storage. Some signage will also be required and the costs. starting in January 2019. Event Operations Assistant, has agreed to stay on and it will be good to have c operations during the transition period. approval at the October 16, 2018 meeting. improvements an Davison commented they should be able to give up the storage building once the move is completed. T require a Public Hearing since we are leasing Town the next meeting at which meeting conduct the Public Hearing and take action lease. The Town Manager commented that Chief process has been completed and t passed. Captain Drumond commented process and indicated that will be taking over accreditation. The training takes 6 Under reports from Council Committees, Joey Hiner commented that the Public Works Committee met on September 27, 2018. The main discussion was the refuse ordinance update. The Committee discussed the cart collection for multi- Town Code and what would be the number of units Staff will be bringing a recommendation back to the C discussed that each customer will initially be given a 96 gallon unit, but would we offer a smaller size upon a customer request and what number of carts we would offer to commercial customers Hiner n discussed the location of carts, eliminating the need to enter refuse and options for Downtown collection area. someone moves from property and desires a larger that the ordinance would address that issue as well second can. The Mayor commented on the success of the Food Truck Fest and Lancerlot ribbon cutting- grand opening. He also commented Roanoke Valley-Alleghany Regional Commission is and asked Council if they had comments concerning the actual structure of the Commission, them along to him or Wayne Strickland. Comments from Council: Council Member Stovall congratulated the Police Department on their re-accreditation and commented on the Food Truck Fest. Council Member McC Police Department and commented that the doors to the dumpster area near the Subway Plaza stay open all the time and the dumpsters themselves have been moved down to Dunkin would contact Brenda Thompson with Brixmor concerning the matter. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Liles and carried by the following vote, 7 with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. The meeting was adjourned at 8:08 p.m. Meeting adjourned APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Police Issue Consider adoption of a Resolution re-appropriating funds in the amount of $6,800.00 from the General Fund to the Police Other Equipment account for the purchase of thirteen (13) patrol rifles. Summary On December 31, 2017, Unit 1137 was totaled in an accident and the proper insurance filing was made with the VML Insurance Programs and received into the Revenue Account Recoveries and Rebates in the amount of $6,800.00. Since the replacement of this vehicle would be handled in the FY 2018-2019 budget through the lease agreement with Enterprise Fleet Management, the Police Department requested that the insurance funds be appropriated to their Other Equipment account for the purchase of thirteen (13) patrol rifles. The purchase of the thirteen (13) patrol rifles and invoice from the vendor was not satisfied during the 2017-2018 Fiscal Year and the funds originally requested to be appropriated to Other Equipment were transferred to the General Fund The Department has requested that the funds from General Fund be re-appropriated to their 200.3101.716 Other Equipment account to satisfy the original purchase. The Finance Committee reviewed this request at their October 8, 2018 meeting and recommends this re-appropriation. Attachments Resolution Recommendations Motion to approve as part of the Consent Agenda Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on December 31, 2017, Unit 1137 was totaled in an accident; and WHEREAS, the proper insurance filing was made with the VML Insurance Programs and has been received into the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $6,800.00; and WHEREAS, since the replacement of this vehicle would be handled in the FY 2018-2019 budget through the lease agreement with Enterprise Fleet Management, the Police Department requested that the insurance funds be appropriated to Account 200.3101.716 Other Equipment for the purchase of thirteen (13) patrol rifles; and WHEREAS, the purchase of (13) patrol rifles and invoice from the vendor was not satisfied during the 2017-2018 Fiscal Year and the funds originally requested to be appropriated to Account 200.3101.716 Other Equipment were transferred to the General Fund; and WHEREAS, the Police Department has requested that the funds from General Fund be re- appropriated to Account 200.3101.716 Other Equipment to satisfy the original purchase. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: GENERAL LEDGER: 250.25100 Appropriations $6,800.00 250.25000 Estimated Revenue $6,800.00 FROM REVENUE: 200.1899.008 Re-appropriated Fund Balance $6,800.00 TO EXPENDITURE: 200.3101.716 Other Equipment $6,800.00 TOTAL $6,800.00 2 This Resolution adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ___________________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $4,767.63 from Re- appropriated Fund Balance to Firearms and Ammunition account for the purchase of six (6) patrol rifles and to replenish ammunition due to a budget cut for FY2018-2019. Summary On May 31, 2018 the Police Department purchased thirteen (13) rifles for the patrol division and has requested to purchase six (6) additional rifles in order to complete the update for the Patrol Division equipment. The Department is requesting that the remaining funds of $4,767.63 be appropriated from the Re-appropriated Fund Balance Revenue account to the Firearms and Ammunition Expenditure account for the remaining rifle purchase and to replenish ammunition due to a budget cut for FY2018-2019. This will reduce the ATF Restricted Fund Balance for the Police Department to a zero balance. The Finance Committee reviewed this request at their October 8, 2018 meeting and recommends this appropriation. Attachments Resolution Recommendations Motion to approve as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on May 31, 2018 the Vinton Police Department purchased thirteen (13) patrol rifles for the patrol division; and WHEREAS, since that equipment purchase, the Police Department requests six (6) additional rifles for the patrol division in order to complete the update for the Patrol Division equipment; and WHEREAS, the Police Department has requested that the remaining funds of $4,767.63 from 200.1899.008 Re-appropriated Fund Balance be appropriated to 200.3101.554 Firearms and Ammunition account for the remaining rifle purchase and to replenish ammunition due to a budget cut for FY2018-2019. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY: GENERAL LEDGER: 250.25100 Appropriations $4,767.63 250.25000 Estimated Revenue $4,767.63 FROM REVENUE: 200.1899.008 Re-appropriated Fund Balance $4,767.63 TO EXPENDITURE: 200.3101.554 Firearms and Ammunition $4,767.63 TOTAL $4,767.63 This Resolution adopted on motion made by Council Member _______________, seconded by Council Member _________________ with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Human Resources Issue Consider adoption of a Resolution appropriating funds in the amount of $2,400.00 from Non- departmental Transfer accounts in the General Fund and Utility Fund to the Human Resources Contractual Services account and the Water & Wastewater Administration Contractual Services account to cover the cost of screenings provided by Jefferson Surgical Clinic, Inc. Summary On July 6, 2018, the Human Resources Department contracted with Jefferson Surgical Clinic, Inc. to offer twenty-four (24) screenings as part of the Town of Vinton Employee Wellness Fair on July 26, 2018. The total cost of said screenings was $2,400.00 of which $1,920.00 was paid from the Human Resources Contractual Services account and $480.00 was paid from the Water & Wastewater Administration Contractual Services account. The Town Manager has requested that Town Council appropriate funds from the from the Non- departmental Transfer accounts in the General Fund and Utility Fund to cover the cost of this expense. The Finance Committee reviewed this request at their October 8, 2018 meeting and recommends this appropriation. Attachments Resolution Recommendations Motion to approve as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, on July 6, 2018, the Human Resources Department contracted with Jefferson Surgical Clinic, Inc. to offer twenty-four (24) screenings as part of the Town of Vinton Employee Wellness Fair on July 26, 2018; and WHEREAS, the total cost of said screenings was $2,400.00 of which $1,920.00 was paid from the Human Resources Contractual Services account and $480.00 was paid from the Water & Wastewater Administration Contractual Services account; and WHEREAS, the Town Manager has requested that Town Council appropriate funds from the Non-departmental Transfer accounts in the General Fund and Utility Fund to cover the cost of this expense. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY FROM EXPENDITURE: 200.9950.910 Non-departmental Transfers $1,920.00 300.9950.910 Non-departmental Transfers $ 480.00 TO EXPENDITURE: 200.1203.302 Contractual Services $1,920.00 300.9400.302 Contractual Services $ 480.00 TOTAL $2,400.00 This Resolution adopted on motion made by Council Member______ , seconded by Council Member ___________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Police Issue Police Department Officer of the Quarter/Quarterly Report Summary Chief Foster will read his Memo and recognize the Officer of the Quarter, Officer Samuel Mitchell, and give the quarterly report for the Department. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date October 16, 2018 Department Vinton Volunteer First Aid Crew Issue Quarterly Report for 1st Quarter-July, August, September 2018 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments 1st Quarter Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 1st Quarter FY 18-19 Operations Report Volunteer Truck hours was 1431 of 1432 possible hours for 99 % Had 2 units marked up 307 hours We had a unit in service 99% of the volunteer time 675 calls o 286 career hour calls Monday thru Friday 0600-1800 o 389 Volunteer hours calls Night, weekend. Call Break Down o ALS 370 o BLS 144 o Fire Calls 44 o Service Calls 40 o Vehicle Accidents 36 o Assist Rescue 19 o Standbys 5 o Rehab 4 o Technical Rescue 3 Call Location o Vinton 442 o East County 45 o Roanoke County 68 Read Mtn. -39 North County – 12 Hollins- 8 Mount Pleasant- 6 Masons Cove -2 Clearbrook-1 o Bedford 13 o Roanoke City 7 o Botetourt 1 Medic truck marked up 91 % and a BLS Unit 9 % Responded to 317 out of 389 calls doing volunteer hours 81% Handled 311 out of 389 calls doing volunteer hours 80% o Out of the 69 calls career handled o 7 were 2nd emergency calls o 7 When we only had a BLS Unit o 10 no truck in service Fractile Response time was o Average Reaction Time- .47 Seconds o Average Response Time – 5.61 o Fractile Reaction Time -9.01 6298 man hours for the month of 1st Quarter Total of 399 transports o Career 229 o Volunteer 170 Jul Aug Sep total Hours Up 492 463 476 1431 Hours Possible 494 468 480 1442 Percentage 100 99 99 99 2nd Truck 102 73 132 307 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Jul Aug Sep total 49 4 46 8 48 0 14 4 2 10 0 99 99 99 10 2 73 13 2 30 7 2nd Truck Percentage Hours Possible 24 3 23 8 19 4 67 5 10 5 99 82 28 6 13 8 13 9 11 2 38 9 0 100 200 300 400 500 600 700 800 07-18 08-18 09-18 TOTAL DAYLIGHT CALLS 06-18 VOLUNTEER 18-06 Jul Aug Sep Volunteer unit in service 100 99 99 100 99 99 98.4 98.6 98.8 99 99.2 99.4 99.6 99.8 100 100.2 Ax i s T i t l e Percentage of Unit in Service 370 144 44 40 36 19 5 4 3 0 50 100 150 200 250 300 350 400 ALS BLS FIRE CALLS SERVICE ACCIDENTS ASST RESCUE STANDBYS REHAB TEC RES 1st Qtr Fy 18-19 2018 Call Break Down 665 Total Calls 442 144 68 13 7 1 0 0 50 100 150 200 250 300 350 400 450 500 Vinton East County Roanoke County Bedford City Botetourt Franklin Call Location 1st Qtr FY 18-19 2018 39 12 8 6 2 1 0 0 0 0 0 0 5 10 15 20 25 30 35 40 45 Roanoke County Stations Assisted 1st Qtr FY 18-19 2018 Jul Aug Sep Avg ALS 93 86 95 91.3 BLS 7 14 5 8.7 93 86 95 7 14 5 0 10 20 30 40 50 60 70 80 90 100 Jul Aug Sep ALS BLS ALS/BLS percentage of truck mark up-ALS is perfereed Jul Aug Sep Total Calls Dispatched 138 139 112 389 Calls Responded 110 110 95 315 13 8 13 9 11 2 38 9 11 0 11 0 95 31 5 0 50 100 150 200 250 300 350 400 450 Ax i s T i t l e Calls Dispatched that the crew responded too 13 8 13 9 95 37 2 10 6 10 1 11 2 31 9 0 50 100 150 200 250 300 350 400 Jul Aug Sep Total Calls Dispatched Calls Handled Calls that were disptached that the volunteer crew handled Jul Aug Sep Avg Average Response Time 6.21 5.32 5.31 5.61 Average Reaction Time 0.55 0.43 0.43 0.47 Fractile Response 8.76 9.17 9.12 9.02 Goal is under 12 minutes 6. 2 1 5. 3 2 0. 5 5 0. 4 3 8.76 9.17 0 1 2 3 4 5 6 7 8 9 10 Jul Aug Response Times Average Response Time Average Reaction Time Fractile Response 2222 1933 2143 6298 0 1000 2000 3000 4000 5000 6000 7000 Jul Aug Sep Total Man Hours Man Hours Jul Aug Sep Total Career 79 92 58 229 Volunteer 65 56 49 170 Total 144 148 107 399 79 92 58 229 65 56 49 170 144 148 107 399 0 50 100 150 200 250 300 350 400 450 Jul Aug Sep Total Transports Career Volunteer Total 1 Meeting Date October 16, 2018 Department Administration Issue Consideration of public comments concerning the proposed granting of a lease to The Vinton Area Chamber of Commerce for a portion of certain Town property located at 820 Washington Avenue, identified as 060.16-06-33.00-0000 (Charles R. Hill Senior Center), in the Town of Vinton, Virginia, said lease to be for one (1) six-month period with the option to renew said lease for no more than four additional one-year renewal terms Summary Vinton Area Chamber of Commerce has agreed to terms of a proposed Lease Agreement with the Town to occupy an office suite located within the Charles Hill Senior Center. General Terms of the Lease Agreement include: • Initial lease would be for six months and would commence on January 1, 2019 (to align on a fiscal year basis). • The lease would contain four (4) additional one year renewals. • The lease would be for $1 per year, although the Town would eliminate its annual $9,000 grant payment to the Chamber, which was designed to assist with operational expenses. • The Chamber would be responsible for their own phone and internet expenses and would be invoiced a 10% portion of the buildings utilities. • The existing Senior Recreation Programs will have priority use of the event hall and will continue to be supervised and programmed by Town Staff. • The Chamber will be allowed to use the event hall for official chamber business, subject to not inferring with existing senior activities or other previously booked rental agreements. • The Town will continue to operate the Charles Center as a rental facility for evening and weekend usage. Council was briefed on the proposed lease at their October 2, 2018 meeting. Town Council Agenda Summary 2 Attachments Lease Agreement Resolution Recommendations Conduct Public Hearing Motion to adopt Resolution 1 LEASE OF REAL PROPERTY This Lease of Real Property (“Lease”) is entered into this _______ day of October, 2018, by and between the Town of Vinton, (“Town”), a political subdivision of the Commonwealth of Virginia, and The Vinton Area Chamber of Commerce (“Tenant”), a Virginia non-profit corporation. 1. RECITALS WHEREAS, Tenant requests to lease a portion of certain Town property located at 820 Washington Avenue, Vinton, VA 24179 (Charles R. Hill Senior Center), for the purpose of locating the Tenant’s primary business office, where the Tenant will provide comprehensive support and promotion of businesses located within the greater Vinton Community to include marketing activities, networking events, and professional improvement programs; and WHEREAS, the Town finds that Tenant’s lease of the property will benefit the workforce, promote economic development, and further community service goals by facilitating a key element of the Town’s Economic Development Vitality strategy; and WHEREAS, the Town also finds that Tenant’s lease of the property will benefit the Town by empowering citizens through personal, community, and financial asset development, meeting the needs of local business by increasing downtown visitors, and providing programs, events, and services for community organizations and the general public; and NOW THEREFORE, for and in consideration of the mutual benefits and agreements recited herein, the Town and Tenant agree to the following: 2. USE OF TOWN PROPERTY A. The Town agrees to lease to Tenant a portion of the property located at 820 Washington Ave, specifically including the two primary offices and the upstairs attic storage located in the Charles R. Hill Senior Center consisting of approximately 600 square feet (“Premises”). In addition, Tenant will have access to and non-exclusive use of the kitchen, rear exterior storage, parking and the main event activity hall. B. Tenant agrees not to use the Premises for any other purpose other than those uses directly associated with the Chamber of Commerce and shall not be used for personal use by Chamber Staff or the Chamber Board of Directors, unless otherwise secured by contract from the Town and subject to all associated standard rental policies and fees. C. Tenant recognizes that the Premises should remain as secure as possible during and after operating hours. Town will issue to Tenant three (3) keys necessary to 2 open and close the Premises and the Town retains the right to limit any reproduction of the keys and to approve/disapprove of the issuance of keys to individuals. D. Tenant acknowledges that the existing Senior/Adult Recreation Program Activities are to remain in place as referenced in Appendix “A”, until such time that the individual user group has dissolved on its own accord or has agreed in writing to relocate or adjust meeting time(s). E. Tenant acknowledges that the Premises will host all applicable Town, State or Federal Elections and that all Senior/Adult Recreation and Chamber Activities are to be suspended or relocated for the duration of the election. F. Tenant acknowledges that its use of the Premises is limited to the use as set forth in 2B above. Tenant may secure all or a portion of the event activity hall at no cost during its regular business hours (Monday through Thursday, 8:00 a.m.-5:00 p.m.) for the purpose of hosting activities associated with the Tenant’s programs or events with the exception of those that would result in a conflict with items as described in 2D or 2E above and the use must be noted within the facility reservation system. G. Tenant acknowledges it will be given a preferred right to use the event activity hall at no cost after its regular business hours for the purpose of hosting activities associated with the Tenant’s programs or events. Any reservation that occurs outside of the Chamber’s regular business hours should be limited to one (1) occurrence per week, must be secured by contract agreement from the Town and must be noted within the facility reservation system. H. Tenant acknowledges that any supervision requirements for the Tenant’s programs and events are solely the responsibility of the Tenant. I. Tenant acknowledges that they can collect program, activity or rental fees associated with the Tenant’s programs or events and all revenues associated with the Tenant’s activities are property of the Tenant. J. In exchange for the Town agreeing to Lease the Premises to Tenant as set forth herein, Tenant will annually: 1. Develop, maintain and promote the use of local businesses directory and website that will act as a primary resource for the dissemination of information regarding conducting business and seeking out services within the Town. 3 2. Design, promote and host a minimum of eight (8) business enhancement programs, guest speaker forums or product expositions for existing or prospective businesses. 3. Plan, support, market and operate a minimum of eight (8) outdoor concerts, events, festivals or community events that promote or improve the quality of life for the citizens and visitors to the Town. 4. Design and implement a comprehensive marketing strategy to promote and grow brand awareness for Vinton as a great place to Eat, Shop, Play and Live. 5. Plan, promote and host Ribbon Cutting Ceremonies for new, relaunched or expanding business and new community resources or facilities. 6. Establish a network of local business owners, civic organizations, and community leaders who are willing to share knowledge and act as a resource to mentor, advocate, recruit and engage existing and prospective businesses to provide desired/needed products and services for the residents and visitors of the Town. 7. Develop and maintain a volunteer bank that identifies and inventories community volunteers who are willing to provide knowledge, professional skills, physical labor or other in-kind services associated with the Tenant’s programs and events. 8. Leverage its nonprofit status to expand sponsorships, donations, grants, and volunteers to financially support Tenant’s programs and events. 3. RENT Tenant hereby agrees to pay rent annually in the amount of $1.00 (“Rent”). Said Rent shall be paid upon commencement of the lease term period and annually thereafter on or before the anniversary of the lease term. 4. TAXES AND ASSESSMENTS Tenant and/or its subtenants shall be liable for, and shall pay before delinquency, any and all taxes and assessments (real and personal) levied against (a) any personal property or trade fixtures placed by Tenant in or about the Premises (including any increased value of the Premises based upon the value of such personal property or trade fixtures), and (b) any Tenant improvements or alteration in the Premises (whether installed and/or paid for by Town or Tenant). If any such taxes and assessments are levied against Town or Town’s property for property occupied/used by Tenant, Town may, after written notice to Tenant (and under proper protest if requested by Tenant), pay such taxes and assessments, and Tenant shall reimburse Town therefore within ten (10) days after 4 demand by Town; provided, however, Tenant, at its sole cost and expense shall have the right, to bring suit in any court of competent jurisdiction to recover the amount of such taxes and assessments so paid under protest. 5. TERM The term of this Lease is for one (1) six month term, commencing on the 1st day of January, 2019 and ending on June 30, 2019. 6. OPTION TO EXTEND TERM Tenant and Town may mutually agree in writing to extend the term of this Lease for four (4) additional one (1) year periods (hereinafter individually referred to as a “Renewal Term”), on the same terms and conditions as set forth herein. A request by Tenant to extend the terms of the Lease shall be made in writing and submitted to the Town Manager prior to the Lease termination date of the original Term or any Renewal Term. 7. TERMINATION OF LEASE Tenant and Town shall have the option to terminate this Lease at any time during the Term or Renewal Term by giving the other at least ninety (90) days prior written notice. Should Town incur additional costs for improvements, upgrades, modifications, and other items as requested or required by Tenant after the initial occupancy, Tenant shall reimburse Town for those costs. Tenant agrees that at termination of the Lease, Tenant will remove all of Tenant’s equipment, furniture, and all other items of personal property and the Premises shall be left in as good condition as when first occupied, reasonable wear and tear excepted. Notwithstanding the foregoing, should Tenant breach the terms of this Lease, Town shall notify Tenant in writing of the breach and Tenant shall have five (5) business days to cure the breach unless the Town agrees in writing to provide additional time for cure. In the event the breach is not cured within the prescribed time period, Tenant shall immediately remove its equipment, furniture, and other items of personal property and vacate the Premises. 8. UTILITIES Tenant acknowledges that it will pay a share of all utilities associated with its use of the Premises to include electricity, gas, water and sewer. The Town will invoice the Tenant for said charges on a quarterly basis and will base the Chamber’s share on the approximate square footage of space the Chamber is using during the preceding quarter, of the total available square footage of the entire building. Tenant acknowledges that it will pay for phone and internet charges associated with use of the Premises. 5 9. NOTICES All written notices pursuant to this Lease shall be addressed as set forth below or as either party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile or seventy-two (72) hours after deposit in the United States Mail. TO: Town TO: Tenant Town Manager President Town of Vinton Vinton Area Chamber of Commerce 311 South Pollard Street 820 Washington Avenue Vinton, VA 24179 Vinton, VA 24179 10. MAINTENANCE AND INSPECTION Town will provide the same level of maintenance for the Premises as it provides for the rest of the building in which the Premises are located. Town reserves the right during the Term and any Renewal Term, for itself or its duly authorized agents or representatives, to enter upon the Premises for the purpose of inspecting same or for any purpose whatsoever. 11. DAMAGE TO OR DESTRUCTION TO PROPERTY OR IMPROVEMENTS In the event of damage to or destruction of Town property or Town installed improvements, equipment, or fixtures located within the Premises or in the event Tenant installed improvements, equipment or fixtures that are declared unsafe or unfit for use or occupancy by a public entity with the authority to make and enforce such declaration, Tenant shall, within thirty (30) days, commence and diligently pursue to complete the repair, replacement, or reconstruction of improvements to the same side and floor areas that existed immediately prior to the event causing the damage or destruction as necessary to permit full use and occupancy of the Premises for the purposes required by the Lease. Repair, replacement, or reconstruction of the Premises shall be accomplished in a manner and according to plans approved by the Town Manager and in accordance with any laws or regulations set forth by the Town or Roanoke County. 12. HAZARDOUS SUBSTANCES Tenant shall not use or permit the use of the Premises for the generation, storage, treatment, use, transportation, handling, or disposing of any chemical, material, or substance, which is regulated as toxic or hazardous or exposure to which is prohibited, limited, or regulated by any governmental authority, or which, even if not so regulated, may or could pose a hazard to the health or safety of persons on the Premises or other tenants or occupants of the building in which the Premises is located, and no such chemical, material, or substance shall be brought onto the Premises without the Town’s express written consent. Tenant agrees that it will at all times observe and abide by all 6 laws and regulations relating to the handling of such materials and will promptly notify town of (a) the receipt of any warning notice, notice of violation, or complaint received from any governmental agency or third party relating to environmental compliance and (b) any release of hazardous materials in or on the Premises and/or building. Tenant shall in accordance with all applicable laws, carry out, at its sole cost and expense, any remediation required as a result of the release of any hazardous substance by Tenant or by Tenant’s agents, employees, contractors, or invitees, from the Premises and or building. Notwithstanding the foregoing, Tenant shall have the right to bring on the Premises reasonable amounts of cleaning materials and the like necessary for the operation of Tenant’s business, but Tenants liability with respect to such materials shall be as set forth in this Article. 13. TOWN LIABILITY/INDEMNIFICATION A. Town shall not be liable for any damage or liability of any kind or for any injury to or death of any persons or damage to any property on or about the Premises from any cause whatsoever, except to the extent any such matter is not covered by insurance required to be maintained by Tenant under this Lease and is attributable to Town’s gross negligence or willful misconduct. All property, equipment, and materials, etc., belonging to Tenant, its employees, agents, or invitees, or any occupant of the Premises shall be at the risk of Tenant or other person only, and Town shall not be liable for damage thereto or misappropriation thereof. B. Tenant agrees to indemnify, hold harmless, and defend Town from and against any and all actions or causes of action, claims, demands, liabilities, loss, damage or expense of whatsoever kind and nature, including attorneys’ fees and witness costs, which Town may suffer or incur by reason of bodily injury, including death, to any person or persons, or by reason of damage to or destruction of any property, including the loss of use thereof, arising out of or in any manner connected with Tenant’s exercise of the rights herein granted, or which Town may sustain or incur in connection with any litigation, investigation, or other expenditures incident thereto, due in whole or in part to any act, omission, or negligence of Tenant or any of its representatives or employees. In the event the injuries, including death, or damages are due to the sole negligence of Town or its representatives or employees, then and only then Tenant shall not be liable under the provisions of this paragraph. 14. INSURANCE Tenant shall, at all times during the term of this Lease, maintain adequate liability insurance, reserves, and funding to compensate for bodily injury, personal injury, wrongful death and property damage or other claims including defense costs and other loss adjustment expenses arising out of or related to the above indemnity provisions. At minimum, Tenant will carry at its sole cost and expense the following types of insurance: 7 A. Commercial General Liability Insurance. Licensee shall maintain Commercial General Liability Insurance (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 each accident/occurrence, $2,000,000 annual aggregate. CGL insurance shall be written on an approved ISO form for coverage in the Commonwealth of Virginia, and shall cover liability arising from premises, operations, independent users, products-completed operations, explosion/collapse, personal injury and liability assumed under insured contract. B. Worker's Compensation Insurance and Employer's Liability Insurance. Licensee shall maintain the applicable statutory Workers' Compensation Insurance, and Employer's Liability Insurance with a limit of at least $500,000 per accident/injury. C. Automobile/Motor Vehicle Liability Insurance. Licensee shall maintain Automobile Liability insurance with a limit of not less than $1,000,000 each accident, $2,000,000 aggregate. Such insurance shall cover liability arising from any motor vehicle as defined by Commonwealth of Virginia laws and shall include coverage for owned, hired and non-owned motor vehicles, as well as uninsured and underinsured motorists. Coverage shall be written on an approved ISO Form for coverage in the Commonwealth of Virginia. This coverage is required only if the Licensee will be operating motor vehicles as a significant operation within, or directly associated with, Licensee's activities on the Property. D. All policies of insurance shall be issued in a form acceptable to Town by insurance companies licensed to conduct business in the Commonwealth of Virginia. Each policy shall be issued in the name of Tenant with Town listed as an additional insured. All policies shall contain a provision that company writing the policy shall give Town at least thirty (30) days’ notice in writing in advance of any cancellation, or lapse, or the effective date of any reduction in the amounts of insurance. Failure to comply with this clause shall constitute a material breach of this Lease and result in termination of Tenant’s right to use the Premises as set forth in section 7 herein. 15. LIENS Town Property, including, but not limited to, the Premises shall not be subject to liens for work done or materials used on the Premises made at the request of, or on the order of, or to discharge an obligation of, Tenant. This paragraph shall be construed so as to prohibit in accordance with applicable Virginia law, the interest of the Town in the Premises or any part thereof from being subject to any lien for any improvements made by Tenant or any third-party on Tenant’s behalf (except Town) to the Premises. If any lien or notice of lien on account of an alleged debt of Tenant or any notice of lien by a party engaged by Tenant or Tenant’s contractor or material men for work done to the Premises is filed, Tenant shall, within ten (10) days after the notice of filing, cause the same to be discharged of record by payment, deposit, bond, order of a court of competent 8 jurisdiction or otherwise. Should Tenant fail to do so, Town may discharge same and any amount paid by Town and all costs and expenses, including attorneys’ fees and court costs, incurred by Town in connection therewith, including interest at the statutory rate, shall constitute additional Rent and shall be paid by Tenant to Town on demand. 16. ATTORNEYS’ FEES AND COSTS In the event of any action, suit, or other proceeding concerning or arising out of this Lease, the prevailing party shall recover all of its costs and attorneys’ fees incurred in enforcing the terms set forth herein. 17. APPLICABLE LAW The laws of the Commonwealth of Virginia shall govern the interpretation, validity, performance and enforcement of this Lease. 18. ENTIRE AGREEMENT This Lease constitutes the entire agreement between the parties with respect to the subject matter thereof. No alteration, amendment, change, or addition to this Lease shall be binding upon the Town or Tenant unless reduced in writing, signed, and mutually delivered between them. IN WITNESS WHEREOF, the parties have executed this Lease the day and year first written above. Town of Vinton, a political subdivision The Vinton Area Chamber of Commerce, of the Commonwealth of Virginia a Virginia non-profit corporation By__________________________________ By________________________________ Barry W. Thompson, Town Manager Angie Chewning, Executive Director APPROVED AS TO FORM By _________________________________ Town Attorney Appendix A 1 | P a g e Charles R. Hill Community Center (Effective January 1, 2019) Senior Activities Every Monday: 3:30 pm – 5:30 pm, Monday Music Jam & Get Together Third Monday: 10:00 am – 2:00 pm, Mexican Train Dominoes 10:00 am – 2:00 pm, Canasta Every Tuesday: 9:15 a.m. – 10:00 a.m., Tai Chi – Beginners 10:15 a.m. – 11:15 a.m., Line Dancing – Advanced Beginners 11:30 a.m. – 12:30 a.m., Line Dancing – Beginners First Wednesday: 11:00 a.m. – Local Travel – meets for departure at the Senior Center between 10 a.m. – 11 a.m. Second Wednesday: 11:00 a.m. – Local Travel – meets for departure at the Senior Center between 10 a.m. – 11 a.m. Third Wednesday: 12:00 noon – 2:00 p.m., Pot-Luck Luncheon Every Thursday: 10:00 a.m. – 2:00 p.m., Hand and Foot Canasta 4:00 p.m. - 5:00 p.m., Tai Chi – Advanced Beginner and Beginner Appendix A 2 | P a g e Community Groups and Reoccurring Rentals: Vinton Booster Club – schedules as needed in advance for meetings and drafts, typically meets on a Thursdays every other month, 7 p.m. – 9 p.m. Vinton Woman’s Club – 4th Tuesday, September through May and occasional times in the summer, 6:30 p.m. – 9:30 p.m. Fleet Reserve – 3rd Tuesdays, 6 p.m. – 8:30 p.m., October, November, January, February, April, May, July, August First and Third Mondays – Virginia Bluebelles Baton Second and Fourth Saturdays – Big House Dancers (fourth Saturday only June through August) RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 16, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, The Vinton Area Chamber of Commerce has requested to lease space in the Charles R. Hill Senior Center located at 820 Washington Avenue, Vinton, Virginia for its primary business office; and WHEREAS, during the negotiations and discussions between the Town staff, representatives of The Vinton Area Chamber of Commerce, and the Town Attorney, a proposal was negotiated to lease said space for the terms and conditions set forth in a Lease of Real Property; and WHEREAS, Town staff recommends that said Lease of Real Property between the Town and The Vinton Area Chamber of Commerce be executed to formalize said agreement between the parties. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Lease of Real Property is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney; and 2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and then to deliver the Lease of Real Property and any other necessary documents in furtherance of the same. This Resolution adopted on motion made by __________________, seconded by ______________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Planning and Zoning Issue Briefing on the application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Vinyard Road and Hardy Road. Summary A field review of the Vinyard Road and Hardy Road intersection by VDOT officials and Town Staff on October 9th, 2018 will provide the Town with the overall cost estimates for these countermeasures to be implemented. The installation of pedestrian signals, crosswalk painting, and other devices will promote pedestrian safety and walkability in this area of the Town. Town staff have been working with local VDOT officials on the best means and practices of targeting intersections and areas of the Town that currently are unsuitable for adequate and safe pedestrian travel. Attachments VDOT PSAP Preliminary Site Overview Deliverable PowerPoint Presentation of the Sites Recommendations No action required Town Council Agenda Summary Meeting Date October 16, 2018 Department Planning and Zoning Issue Briefing on the application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Washington Avenue and Pollard Street. Summary Our downtown area is expected to have the highest amount of foot traffic within our Town over the next few years as new economic development projects are completed. In the next few years alone, we will have an apartment building, two new restaurants, a brewery expansion, and a hotel open within close proximity to this intersection. The installation of pedestrian signals, crosswalk painting, and other devices will promote pedestrian safety and walkability in this area of the Town. Town staff have been working with local VDOT officials on the best means and practices of targeting intersections and areas of the Town that currently are unsuitable for adequate and safe pedestrian travel. Attachments VDOT PSAP Preliminary Site Overview Deliverable PowerPoint Presentation of the Sites Recommendations No action required Town Council Agenda Summary Pedestrian Safety Action Plan 2018-2019 Implementation Funding Opportunity Town of Vinton Preliminary Site Overview 1 Contents Overview of the Need for This Funding Opportunity ...................................................................2 Priority Site #1: Intersection of Washington Avenue and Pollard Street ......................................3 Priority Site #2: Washington Avenue and Meadow Street (Mid-Block) ........................................5 Priority Site #3: Intersection of Vinyard Road and Hardy Road ....................................................7 Priority Site #4: Intersection of Cleveland Avenue and Pollard Street ..........................................9 Appendix A: Washington Avenue and Pollard Street .................................................................11 Appendix B: Washington Avenue and Meadow Street (Mid-Block) ...........................................12 Appendix C: Intersection of Vinyard Road and Hardy Road .......................................................13 Appendix D: Intersection of Vinyard Road and Hardy Road .......................................................14 Appendix E: Application of Pedestrian Crash Countermeasures By Roadway Feature Diagram ..15 2 OVERVIEW OF THE NEED FOR THI S FUNDING OPPORTUNIT Y The Town of Vinton places an extremely hig h value on the safety of our citizenry, and the inexistence of adequate means of pedestrian travel are impeding our ability to govern towards this overarching goal. The lack of existing countermeasures coupled with the numerous economic development project s occurring in the town raises the need for an urgent, efficient, and effective response in implementing tools and projects that promote walkability and public safety. The following four priority sites have been selected as the main focal points in pursuin g the Pedestrian Safety Action Plan funding opportunity from VDOT . We have compiled various forms of data, documentation, diagrams, and visuals to display the nature and needs for each of these intersections and/or midblock crossings. 3 PRIORITY SITE #1: IN TERSECTION OF WASHIN GTON AVENUE AND POLL ARD STREET The intersection of Washington Avenue and Pollard Street is ranked as our highest priority presently due to the inherent nature of this road’s high traffic volume, the lack of any existing pedestrian safety countermeasures, and the ongoing economic development planned to occur near this area. Town staff have been working towards the implementation of countermeasures at this intersection for years; even to the extent of having an eng ineering firm develop detailed plans for a crosswalk, pedestrian signals, etc. Our downtown area is expected to have the highest amount of foot traffic within our Town over the next few years as new economic development projects are completed. In the next few years alone, we will have an apartment building, two new restaurants, a brewery expansion, and a hotel open within close proximity to this intersection. ANNUAL AVERAGE DAILY TRAFFIC VOLUME, VDO T 2017 : 21 ,000 LOCATION ON THE PSAP HEAT MAP 4 GOOGLE STREETVIEW IMAGERY O F SITE LOCATION  Photos of the intersection can be found in the attachments of Appendix A. UTILIZATION OF THE C OUNTERMEASURE SELECT ION DIAGRAM Utilizing the countermeasure selection diagram, we were able to select possible countermeasu res that are recommended based on this roadways configuration, posted speed limit, and vehicle AADT. This intersection contains a four lane roadway without a raised median with two lanes traveling in each direction. The speed limit is currently below 30 mph and the AADT is greater than 15,000. The diagram can be found in Appendix E of this preliminary report for reference. For this specific intersection, the following countermeasures were identified with the emboldened measures signifying those that are always to be considered based upon engineering judgment at a marked uncontrolled crossing location.  High-visibility crosswalk markings, parking restrictions on crosswalk approach, adequate nighttime lighting levels, and crossing warning signs.  Advance yield here to (stop here for) pedestrians sign and yield (stop) line.  Curb Extension  Pedestrian Refuge Island  Road Diet  Rectangular Rapid-Flashing Beacon (RRFB)  Pedestrian Hybrid Beacon (PHB) 5 PRIORITY SITE #2: WASHINGTON AVENUE AN D MEADOW STREET (MID - BLOCK) A pedestrian crossing location is urgently needed near the intersection of Washington Avenue and Meadow Street due to exponentially higher amount of foot traffic estimated to accommodate the opening of the Macado’s restaurant and its pro ximity to the Thrasher Memorial United Methodist Church. The Town has already received requests and complaints by members of this church body that presently feel unsafe when crossing Washington Avenue to attend various activities on Sunday and throughout t he week. In addition to these two locations, the War Memorial building is the community’s central hub for larger public and private events and activities. Also, when analyzing the current lack of safe pedestrian crossing across this major roadway in the Town limits, it is shown that the only other crossing is located o n the intersection of Pollard Street in the Downtown Area. We need to ensure that our citizenry can safely cross this highly traversed roadway in more than one location. ANNUAL AVERAGE DAILY TRAFFIC VOLUME, VDOT 2017: 20 ,000 LOCATION ON THE PSAP HEAT MAP 6 GOOGLE STREETVIEW IM AGERY OF SITE LOCATI ON  Photos of the intersection can be found in the attachments of Appendix B. UTILIZATION OF THE C OUNTERMEASURE SELECT ION DIAGRAM This intersection contains a four lane roadway without a raised median with two lanes traveling in each direction. The speed limit is currently 35 mph and the AADT is greater than 15,000. For this specific mid-block crossing, the following countermeasures were identified with the emboldened measures signifying those that are always to be considered based upon engineering judgment at a marked uncontrolled crossing location.  High-visibility crosswalk markings, parking restrictions on crosswalk approach, adequate nighttime lighting levels, and crossing warning signs.  Advance yield here to (stop here for) pedestrians sign and yield (stop) line.  Curb Extension  Pedestrian Refuge Island  Road Diet  Pedestrian Hybrid Beacon (PHB) 7 PRIORITY SITE #3: IN TERSECTION OF VINYARD ROAD AND HARDY ROAD The intersection of Vinyard Road and Hardy Road currently lacks any form of a pedestrian crossing (even simple crosswalk markings). This intersection is close in proximity to our “restaurant row,” the busiest commercial center in the Town, and two new economic development projects that are being completed or discussed. The Lancerlot Sports Complex is located down Vinyard Road and is projected to cause a major increase in both pedestrian and vehicle traffic with the opening of their hockey arena and renovated gym/pool facilities. In addition to this complex, the building which previously housed an off-track horse betting operation is projected to be reutilized in the future that will cause the Town to become a “destination” location. With restaurants and businesses being present on both sides of this major roadway, we need to install the proper safety countermeasures to allow pedestrians to safely and efficiently travel around this large commercial area in the Town. ANNUAL AVERAG E DAILY TRAFFIC VOLU ME, VDOT 2017: 21,000 GOOGLE STREETVIEW IM AGERY OF SITE LOCATI ON  Photos of the intersection can be found in the attachments of Appendix C. 8 UTILIZATION OF THE C OUNTERMEASURE SELECT ION DIAGRAM This intersection contains a four lane roadway with a raised median with two lanes traveling in each direction. The speed limit is currently 35 mph and the AADT is greater than 15,000. For this specific intersection, the following countermeasures were identified with the emboldened measures signifying those that are always to be considered based upon engineering judgment at a marked uncontrolled crossing location.  High-visibility crosswalk markings, parking restrictions on crosswalk approach, adequate nighttime lighting levels, and crossin g warning signs.  Advance yield here to (stop here for) pedestrians sign and yield (stop) line.  Curb Extension  Road Diet  Pedestrian Hybrid Beacon (PHB) 9 PRIORITY SITE #4: IN TERSECTION OF CLEVEL AND AVENUE AND POLLA RD STREET The lowest estimated costs of all these priority sites, the intersection of Cleveland Avenue and Pollard Street needs to have simple crosswalk markings painted and forms of signage installed either along or within the roadway. This site has been pinpointed due to its location as the northbound entrance into the Downtown Area and the amassing complaints received by citizens concerning vehicle behavior near this intersection. The Vinton Branch of the Roanoke County Public Library, the Vinton Municipal Building, and the Carillion Clinic are three of the main producers of both pedestrian and vehicle traffic at this location, and more restaurants and businesses are opening in the Downtown corrido r each year. These countermeasures are necessary due to this crossing location being the first major intersection that pedestrians will need use when entering the Downtown area, which may serve as a greater buffer before vehicles encounter the other existing or planned crosswalks along Pollard Street. ANNUAL AVERAGE DAILY TRAFFIC VOLUME, VDO T 2017: 5,500 LOCATION ON THE PSAP HEAT MAP 10 GOOGLE STREETVIEW IM AGERY OF SITE LOCATI ON  Photos of the intersection can be found in the attachments of Appendix D. UTILIZATION OF THE C OUNTERMEASURE SELECT ION DIAGRAM This intersection contains a two lane roadway with one lane traveling in each direction. The speed limit is below 30 mph and the AADT is less than 9,000. For this specific intersection, the following countermeasures were identified with the emboldened measures signifying those that are always to be considered based upon engineering judgment at a marked uncontrolled crossing location.  High-visibility crosswalk markings, parking restrictions on crosswalk approach, adequate nighttime lighting levels, and crossing warning signs.  Raised Crosswalk  In-Street Pedestrian Crossing Sign  Curb Extension  Pedestrian Refuge Island 11 APPENDIX A: WASHINGTON AVENUE AN D POLLARD STREET 12 APPENDIX B: WASHINGTON AVENUE AN D MEADOW STREET (MID -BLOCK) 13 APPENDIX C: INTERSECTION OF VINY ARD ROAD AND HARDY R OAD 14 APPENDIX D: INTERSECTION OF VINY ARD ROAD AND HARDY R OAD 15 APPENDIX E: APPLICAT ION OF PEDESTRIAN CR ASH COUNTERMEASURES BY ROADWAY FEATURE DIAG RAM VDOT PSAP AND HSIP GRANT OPPORTUNITIES PEDESTERIAN SAFETY IMPROVEMENTS TO THE VINYARD/HARDY AND THE WASHINGTON/POLLARD INTERSECTIONS Town Council Meeting October 16, 2018 HSIP Grant Opportunity Information- FY 2020 •Non-motorized safety concerns differ from motor vehicle-related concerns as these users are the most vulnerable to injury or death from a crash. However, there are limitations to the assessment and prioritization of non-motorized improvements due to constrained data collection. •No local match is required to receive funding for this grant opportunity. •Proposal costs should be less than $1 M but higher costs and phased projects over multiple years will be considered. •Once the project funding has been authorized, the project can be designed and constructed within 3 years. •Officials expect these two intersection projects to be administered by VDOT, and local officials will be developing cost estimates and timelines for both of the selected sites. Planning & Zoning 2 PSAP Grant Opportunity Information- FY 19 •VDOT recently completed a statewide Pedestrian Safety Action Plan (PSAP) to identify sites where specific infrastructure countermeasures should be considered to improve pedestrian safety. •No local match is required to receive funding for this grant opportunity. •Funded projects must be scheduled for construction advertisement by March 2019. •August 1 – November 1, 2018: Submit Candidate Projects •November 2018: TED notify District offices which candidate projects are selected for funding •November/December 2018: Districts set up funded projects in the Pool •February 2019: District offices upload final design packages to iPM •March 2019: Districts/localities advertise projects •April 2019: Districts/localities award projects for construction •December 2019: Districts/localities complete projects Planning & Zoning 3 INTERSECTION OF VINYARD ROAD AND HARDY ROAD •The intersection of Vinyard Road and Hardy Road currently lacks any form of a pedestrian crossing (even simple crosswalk markings). This intersection is close in proximity to our “restaurant row,” the busiest commercial center in the Town, and two new economic development projects that are being completed or planned. 4 Planning & Zoning CHARACTERISTICS OF THE INTERSECTION •This intersection contains a four lane roadway with a raised median with two lanes traveling in each direction. •Posted speed limit: 35 mph •Annual Average Daily Traffic Volume (AADT): 21,000 •Present pedestrian safety countermeasures: 0 •Zoning Districts in close proximity to this intersection: •General Business (GB) •Residential District- High Density (R3) Planning & Zoning 5 COUNTERMEASURES RECOMMENDED BY VDOT •VDOT Engineers have performed two in-depth site visits to this intersection in the past month and have listed the following countermeasures they recommend at this intersection to increase pedestrian safety: •Pedestrian push buttons and signal heads •High-visibility crosswalk markings •Improved signage •Lighting enhancements •Existing curb ramps and sidewalk improvements Planning & Zoning 6 INTERSECTION OF WASHINGTON AVENUE AND POLLARD STREET •The intersection of Washington Avenue and Pollard Street is ranked as a high priority presently due to the inherent nature of this road’s high traffic volume, the limited existing pedestrian safety countermeasures, and the ongoing economic development planned to occur near this area. Planning & Zoning 7 VDOT PSAP Heat Map Tool Planning & Zoning 8 CHARACTERISTICS OF THE INTERSECTION •This intersection contains a four lane roadway without a raised median with two lanes traveling in each direction. •Posted speed limit: 25 mph •Annual Average Daily Traffic Volume (AADT): 21,000 •Present pedestrian safety countermeasures: 1 •Zoning Districts in close proximity to this intersection: •General Business (GB) •Central Business (CB) •Mixed Use Development (MUD) •Residential-Business (RB) and R-2 Residential (R-2) Planning & Zoning 9 COUNTERMEASURES RECOMMENDED BY VDOT •VDOT Engineers have performed two in-depth site visits to this intersection in the past month and have listed the following countermeasures they recommend at this intersection to increase pedestrian safety: •Pedestrian push buttons and signal heads •High-visibility crosswalk markings •Improved signage •Lighting enhancements •Existing curb ramps and sidewalk improvements Planning & Zoning 10 UPDATE AND NEXT STEPS IN THE PROCESS •VDOT Officials performed an in-depth site visit on both the intersections on October 9th, 2018 in order to develop accurate cost estimates and recommendations. •The application deadline is November 1, 2018. Town of Vinton staff and our local VDOT District Office will be submitting different sections of the grant application. •Specifically, there will be four grant applications submitted (two for each intersection) even though the programs are both under the Highway Safety Improvement Program. •Increase the chances of attaining funds for one or both intersections. •TOV Town Council Resolution required by VDOT for this grant opportunity which can be submitted after the deadline with permission. Planning & Zoning 11 Meeting Date October 16, 2018 Department Planning and Zoning Issue Consider adoption of a Resolution endorsing the proposed changes to Valley Metro Bus Route 35 and Bus Route 36 in the Town of Vinton Summary Council was briefed on the proposed bus route changes at their meeting on September 18, 2018; a Joint Public Informational Meeting was held with Valley Metro on September 27, 2018 and a Public Hearing was conducted by Town Council at their October 2, 2018 meeting. Council needs to adopt the Resolution to officially endorse the proposed changes to the Valley Metro bus routes 35 and 36 and request that Valley Metro proceed with the proposed changes to be effective on or about January 1, 2019. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION ENDORSING THE PROPOSED CHANGES TO VALLEY METRO BUS ROUTE 35 AND BUS ROUTE 36 IN THE TOWN OF VINTON WHEREAS, Town Staff has been working with Valley Metro to change the existing bus routes within the Town to better serve the needs of our town residents and plan for bus stops in the proximity of economic development growth areas while allowing for substantial cost savings; and WHEREAS, based on information obtained through community meetings, public hearings, surveys, data collection, and meetings with Valley Metro and the Roanoke Valley-Alleghany Regional Commission (RVARC) staff, a final product detailing a reciprocating bus route has been produced; and WHEREAS, the Greater Roanoke Transit Company (GRTC) Board has endorsed the proposed bus route changes and adopted a Resolution at their meeting on September 17, 2018; and WHEREAS, Town Council was briefed on the proposed bus route changes at their meeting on September 18, 2018; a Joint Public Informational Meeting was held with Valley Metro on September 27, 2018 and a Public Hearing was conducted by Town Council at their October 2, 2018 meeting. NOW, THEREFORE, BE IT RESOLVED that the Council of the Town of Vinton, Virginia officially endorses the proposed changes to the Valley Metro bus routes 35 and 36 in the form of a reciprocating route which allows for localized transportation across our service area and request that Valley Metro proceed with the proposed changes to be effective on or about January 1, 2019. This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Administration Issue Consider adoption of a Resolution accepting Assignments of Rights and authorizing the Mayor and/or Town Manager to execute all documents necessary for the purchase of five (5) parcels of property located within the intersection of South Pollard Street, Cedar Avenue and 1st Street in the Town of Vinton, Virginia. Summary The subject property is located on a highly traveled and visible gateway into the Downtown and has been a target of Council for an Economic Redevelopment Project for the benefit the citizens of the Town by providing jobs for area residents and increasing the Town’s tax base. The Wilkinson Group, Inc. entered into a Commercial Purchase Agreement dated April 25, 2018 with Kenneth W. and Elizabeth K. Garnett to purchase two parcels located in the Town of Vinton, identified as Tax Parcels 060.15-06-41.00 and 060.15-06-42.00; and a Commercial Purchase Agreement dated April 25, 2018 with F. Mark Goodwin to purchase three parcels located in the Town of Vinton, Virginia identified as Tax Parcels 060.15-06040.00.0000, 060.15- 06-39.00.0000, 060.15-06-43.00.0000. In September, the Wilkinson Group, Inc. assigned the Purchase Agreements to the Town in order to pursue an imminent redevelopment project for the site that is to be announced at a later date. Attachments Assignments of Rights Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 16, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. A RESOLUTION ACCEPTING THE ASSIGNMENT OF RIGHTS TO PURCHASE CERTAIN REAL ESTATE TAX PARCELS NOS. 060.15- 06040.00.0000, 060.15-06-39.00.0000, 060.15-06-43.00.0000, 060.15-06-41.00 AND 060.15-06-42.00 (COLLECTIVELY THE “PROPERTY”) LOCATED IN THE TOWN OF VINTON, AUTHORIZING THE EXERCISE OF THE ASSIGNMENT AND A CLOSING ON THE PROPERTY. WHEREAS, The Wilkinson Group, Inc. entered into a Commercial Purchase Agreement dated April 25, 2018 with Kenneth W. and Elizabeth K. Garnett to purchase certain real estate located in the Town of Vinton, Virginia having Tax Parcel Nos. 060.15-06- 41.00 and 060.15-06-42.00 and a Commercial Purchase Agreement dated April 25, 2018 with F. Mark Goodwin to purchase certain real estate located in the Town of Vinton, Virginia having Tax Parcel Nos. 060.15-06040.00.0000, 060.15-06- 39.00.0000, 060.15-06-43.00.0000; and WHEREAS, The Wilkinson Group, Inc. has assigned said Purchase Agreements to the Town; and WHEREAS, Council desires to support economic development in the Town and the subject Property is located in a major gateway, highly visible entrance into the Downtown corridor and is a desirable location to attract an Economic Redevelopment Project so as to benefit the citizens of the Town, provide jobs for area residents and increase the Town’s tax base; and WHEREAS, Council finds it to be in the best interest of the Town of Vinton to accept the Assignments of Rights and the Commercial Purchase Agreements attached thereto and purchase the Property upon the terms and conditions stated therein; and WHEREAS, funds need to be appropriated to consummate purchase of the property to include incidentals associated with closing of said property. NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following: 1. The Town accepts the Assignments of Rights to purchase the Property and agrees to each and all of the covenants and conditions in the Commercial Purchase Agreements. 2. The Mayor and/or Town Manager is hereby authorized to execute all documents necessary to purchase the Property, with the assistance of the Town Attorney and to arrange and consummate a closing in accordance with the terms and conditions of the Purchase Agreements. 2 BE IT FURTHER RESOLVED that the Vinton Town Council does hereby approve the following: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $375,000.00 200.25000 Estimated Revenue $375,000.00 FROM REVENUE: 200.1899.008 Re-Appropriated Fund Balance $375,000.00 TO EXPENDITURE: 200.1100.708 Purchase of Land $375,000.00 This Resolution adopted on motion made by __________________, seconded by ______________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 16, 2018 Department Finance/Treasurer Issue Finance Committee Summary The Financial Reports for the periods ending June 30, 2018 and August 31, 2018 have been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on October 8, 2018. The following items were discussed at the meeting: • June 2018 Preliminary Financials • August 2018 Financials • Chamber of Commerce Request • Rescue Squad Request • Budget Appropriation – HR Department • 2 Budget Appropriations – Police Department • Contractual Services Rate – Police Department • Purchase of Property Attachments June 2018 Preliminary Financial Report Summary August 2018 Financial Report Summary Recommendations Motion to approve the June 2018 Preliminary Financial Report and the August 2018 Financial Report Town Council Agenda Summary Financial Report Summary Month Ending June 30, 2018 PRELIMINARY REPORT Revised Revenues 8,563,152 7,635,632 1,139,019 7,488,459 (147,173) 98% Accrued Revenue - - - Total Adj. Revenues 8,563,152 7,635,632 1,139,019 7,488,459 (147,173) 98% Expenditures 8,563,152 7,855,266 808,524 7,584,731 (270,535) 97% Revenues over/(under) Expenditures (219,634)330,495 (96,272) Revenues - 732,033 21,980 180,001 552,032 25% Expenditures - 732,033 10,681 163,208 568,825 22% Revenues over/(under) Expenditures - 11,299 16,793 Revenues 3,742,150 3,742,150 498,915 3,640,139 (102,011) 97% Accrued Revenue - - - - Total Adj. Revenues 3,742,150 3,742,150 498,915 3,640,139 (102,011) 97% Expenditures 3,742,150 3,724,132 405,038 3,211,126 (513,005)86% Operating Expenditures 3,742,150 3,724,132 405,038 3,211,126 (513,005)86% Revenues over/(under) Expenditures 18,018 93,877 429,013 Revenues 428,042 428,042 35,670 428,042 (0)100% Expenditures 428,042 421,397 16,552 278,621 (142,776)66% Revenues over/(under) Expenditures 6,645 19,118 149,421 Revenues 12,733,344 11,805,824 1,673,605 11,556,640 (249,184)98% Expenditures 12,733,344 12,000,794 1,230,114 11,074,478 (926,317)92% Revenues over/(under) Expenditures (194,971)443,490 482,162 Financial Report Summary Month Ending August 31, 2018 Revised Revenues 8,194,562 414,050 360,071 566,082 152,032 137% Accrued Revenue - - - Total Adj. Revenues 8,194,562 414,050 360,071 566,082 152,032 137% Expenditures 8,194,562 1,388,301 716,154 1,414,385 26,084 102% Revenues over/(under) Expenditures (974,251)(356,083)(848,303) Revenues 33,903 5,648 - (17,775) (23,423) -315% Expenditures 33,903 5,648 9,439 10,713 5,065 190% Revenues over/(under) Expenditures - (9,439) (28,488) Revenues 3,720,200 582,283 542,544 674,230 91,947 116% Accrued Revenue - - - - Total Adj. Revenues 3,720,200 582,283 542,544 674,230 91,947 116% Expenditures 3,720,200 769,272 425,140 618,678 (150,594)80% Operating Expenditures 3,720,200 769,272 425,140 618,678 (150,594)80% Revenues over/(under) Expenditures (186,989) 117,404 55,552 Revenues 409,764 68,267 34,147 68,294 27 100% Expenditures 409,764 66,099 28,512 45,074 (21,025)68% Revenues over/(under) Expenditures 2,168 5,635 23,220 Revenues 12,358,429 1,070,248 936,762 1,290,831 220,583 121% Expenditures 12,358,429 2,229,320 1,179,245 2,088,850 (140,470)94% Revenues over/(under) Expenditures (1,159,072)(242,483)(798,019) Meeting Date October 16, 2018 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of contract negotiations with Roanoke County, namely the Gain Sharing Agreement. Summary None Attachments Certification of Closed Meeting Recommendations No action required Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member _____________ and seconded by Council Member ___________ with all in favor. ___________________________________ Clerk of Council