HomeMy WebLinkAbout10/17/2017 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, October 17, 2017
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Police Department – Chief Tom Foster
a. Report on efforts of the Department
b. Officer of the Month for September
c. Recognition of Officers – Active Shooter Incident in August
2. Report on the Vinton Volunteer First Aid Crew for September 2017– Assistant
Chief Chris Sayre
3. Report on the Vinton Volunteer Fire Department for September 2017 – Chief
Richard Oakes
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
J. ITEMS REQUIRING ACTION – TOWN MANAGER
1. Consider adoption of a Resolution awarding a contract and authorizing the Town
Manager to execute an engineering services contract with Hurt & Proffitt for the
Glade Creek Greenway Phase 2 Project - Anita McMillan
2. Consider adoption of a Resolution authorizing the Town Manager to support an
application for allocation of the Regional Surface Transportation Program (RSTP)
Fiscal Year 2020 Program Funds for the Walnut Avenue Phase III Improvement
Project in the amount of $463,500 – Pete Peters
3. Consider adoption of a Resolution authorizing the Town Manager to support an
application for allocation of the High Safety Improvements Program (HSIP) Fiscal
Year 2019 Program Funds for the Hardy Road Crosswalk Improvement Project in
the amount of $117,000.00 – Pete Peters
4. Consider adoption of a Resolution in support of a newly established Town
Employee Safety Committee – Donna Collins
K. BRIEFING
1. Briefing on proposed amendment to the General Fund Reserve Policy adopted by
Council on November 18, 2014 – Anne Cantrell
L. TOWN MANAGER
M. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee
N. MAYOR
O. COUNCIL
P. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
October 26, 2017 – 7:30 a.m. – Public Works Committee – Public Works Conference Room
October 27, 2017 – 8:15 a.m. – Council Planning Retreat – Explore Park
October 30, 2017 – 6:00 p.m. – Community Meeting regarding proposed elimination of all the
Valley Metro bus stops on Washington Avenue from the intersection of Pollard Street to the
intersection of By Pass Road within the Town’s limits – Vinton War Memorial
November 7, 2017 - 7:00 p.m. – Council Meeting – Council Chambers
November 14, 2017 – 7:00 p.m. – Joint Meeting with Council and Volunteer Fire Department –
Vinton Fire Station
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to
participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the
meeting date so that proper arrangements may be made.
Meeting Date
October 17, 2017
Department
Police
Issue
1. Police Department
a. Report on the Department
b. Officer of the Month for September
c. Recognition of Officers – Active Shooter Incident in August
Summary
Chief Foster will give a report on the efforts of his Department and read his Memo and recognize
Officer Adam Hoover as Officer of the Month for September.
Deputy Chief Drumond will recognize officers who responded to the Active Shooter Incident in
August.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
October 17, 2017
Department
Vinton Volunteer First Aid Crew
Issue
Report on the Vinton Volunteer First Aid Crew for September 2017
Summary
Assistant Chief Chris Sayre will be present to give this report to Council.
Attachments
September 2017 Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
Office of the Chief
WGuffey@vintonems.com
September 2017 Report
Volunteer Truck hours was 453 of 468 possible hours for 97 %
We had a unit in service 100% of the volunteer time
214 Total calls
o 97 career hour calls Monday thru Friday 0600-1800
o 117 Volunteer hours calls Night, weekend.
Medic truck marked up 91 % and a BLS Unit 9%
Responded to 93 out of 117 calls doing volunteer hours 79%
Handled 91 out of 117 calls doing volunteer hours 78%
o Out of the 26 calls career handled 19 were 2nd emergency calls
Fractile Response time was 9.62
1826 man hours for the month of August
Total of 141 transports
o Career 84
o Volunteer 57
50 new members as of now
o 25 EMTS
o 1 advanced EMT
o 13 Medics
o 10 In Training
o 1 Driver Only
2 New Members voted on the crew
o Trey Postles
o Josette McMillan
Open house was held, about 30 citizens visited the station, 2 applications received.
The EMS academy that was mentioned is a go, will start late January till middle of May
I apologize for not being at meeting as I am out of town for training for the Police
Department
Wayne Guffey
Chief
Vinton First Aid Crew
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Hours Up 466 428 461 462 462 441 489 457 453
Hours Possible 480 432 468 480 468 456 492 468 468
Percentage 97 99 98 96 99 97 99 98 97
2nd Truck 55 61 61 69 36 46 103 40 54
46
6
42
8
46
1
46
2
46
2
44
1
48
9
45
7
45
3
48
0
43
2
46
8
48
0
46
8
45
6
49
2
46
8
46
8
97 99
98
96 99
97 99
98
97
0
100
200
300
400
500
600
JAN FEB MAR APR MAY JUNE JULY AUG SEP
Hours Up
Hours Possible
Percentage
2nd Truck
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Volunteer unit in service 100 100 100 100 100 100 100 100 100
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Volunteer unit in service 100 100 100 100 100 100 100 100 100
100 100 100 100 100 100 100 100 100
0
20
40
60
80
100
120
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
JAN FEB MAR APR MAY JUNE JULY AUG Sep
TOTAL 234 204 234 250 261 220 224 206 214
DAYLIGHT CALLS 06-18 97 96 108 116 120 100 105 97 97
VOLUNTEER 18-06 137 108 126 134 141 120 119 109 117
0
50
100
150
200
250
300
JAN FEB MAR APR MAY JUNE JULY AUG Sep
TOTAL
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
ALS 83 89 78 81 87 83 89 92 91
BLS 17 11 22 19 13 17 11 8 9
ALS/BLS percentage of truck mark up- ALS is perfereed
83
89
78 81
87
83
89 92 91
17
11
22 19
13
17
11 8 9
0
10
20
30
40
50
60
70
80
90
100
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct
ALS
BLS
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Calls Dispatched 108 118 119 138 147 136 98 117 117
Calls Responded 73 92 95 110 114 113 83 96 93
JAN FEB MAR APR MAY JUNE JULY AUG
Calls Dispatched 108 118 119 138 147 136 98 117
Calls Responded 73 92 95 110 114 113 83 96
108
118 119
138
147
136
98
117
73
92 95
110 114 113
83
96
0
20
40
60
80
100
120
140
160
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
JAN FEB MAR APR MAY JUNE JULY AUG Sep Oct Nov Dec
Calls Dispatched 108 118 119 138 147 136 98 117 117
Calls Handled 73 92 92 101 108 108 79 92 91
118 119
138
147
136
98
117
92 92
101
108 108
79
92
0
20
40
60
80
100
120
140
160
FEB MAR APR MAY JUNE JULY AUG
Calls Dispatched
Calls Handled
Calls that were disptached that
the volunteer crew handled
JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec
Fractile Response 8.94 8.73 9.06 8.17 8.47 8.67 9.49 9.22 9.62
8.94 8.73 9.06
8.17 8.47 8.67
9.49 9.22
9.62
0 0 0
0
2
4
6
8
10
12
JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec
Fractile Response
Goal is under 12
minutes Average 8.93
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Man Hours 1840 1979 1975 2259 2074 1976 2185 1916 1826
1840
1979 1975
2259
2074
1976
2185
1916
1826
0
500
1000
1500
2000
2500
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Man Hours
Man Hours
JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec
Career 86 76 51 75 81 94 79 84 84
Volunteer 48 50 80 61 62 58 51 49 57
Total 134 126 131 136 143 152 130 133 141 0 0 0
86
76
51
75
81
94
79
84 84
48 50
80
61 62
58
51 49
57
134
126
131
136
143
152
130 133
141
0
20
40
60
80
100
120
140
160
JAN FEB MAR APR MAY JUNE JULY AUG SEP
Transports
Career Volunteer Total
Meeting Date
October 17, 2017
Department
Vinton Volunteer Fire Department
Issue
Report on the Vinton Volunteer Fire Department for September 2017
Summary
Chief Richard Oakes will be present to give this report to Council.
Attachments
September 2017 Report
Recommendations
No action required
Town Council
Agenda Summary
September 2017 Vinton Vol. Fire Staffing
September 2 – 36 Man hours – 0 Calls run
September 5 – 30 Man hours – 0 Calls run
September 9 – 36 Man hours – 0 Calls run
September 12 – 24 Man hours – 0 Calls run
September 16 – 24 Man hours – 0 Calls run
September 23 – 36 Man hours – 0 Calls run
September 30 – 24 Man hours – 0 Calls run
Meeting Date
October 17, 2017
Department
Planning and Zoning
Issue
Consider adoption of a Resolution awarding a contract and authorizing the Town Manager to
execute an engineering services contract with Hurt & Proffitt for the Glade Creek Greenway
Phase 2 Project.
Summary
Council was briefed on September 19, 2017 regarding the Notice to Award to Hurt & Proffitt for
the engineering services for the Glade Creek Greenway Phase 2 Project. A Notice of Intent to
Award was issued to Hurt & Proffitt on August 16, 2017.
The estimated total project cost for Glade Creek Greenway Phase II is $552,060.00. The Project
is funded by Virginia Department of Transportation (VDOT) Map-21 Transportation Alternative
Program and Local Matching funds. The Project will be governed and administered under the
Locally Administered Projects (LAP) Manual. The proposed greenway consists of a 10-foot
wide, paved, off-road, ADA-accessible, bicycle/pedestrian trail. The project will include 3,060
linear feet of trail, a trailhead at Gus Nicks Boulevard, and a crossing under the Norfolk Southern
Railroad trestle with an overhead protection shelter. Glade Creek Greenway is envisioned to run
from Tinker Creek Greenway to Vinyard Park and eventually connect to the Blue Ridge
Parkway.
Attachments
1. Scope of Services and Contract Agreement
2. Resolution
Recommendations
Motion to adopt Resolution.
Town Council
Agenda Summary
Page 1 of 5
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1880 PRATT DR, STE 2005
BLACKSBURG, VA 24060
800-763-5596 TOLL FREE
540-552-5592 MAIN
540-552-5729 FAX
www.HandP.com
*ENGINEERING >> SURVEYING >> PLANNING
REV: 09 October 2017
Ms. Anita J. McMillan
Planning and Zoning Director
Town of Vinton, VA
311 South Pollard Street
Vinton, VA 24179
Subject: Proposal for Professional Services
Project Name – Glade Creek Greenway – Phase 2
Dear Ms. McMillan:
Hurt & Proffitt, Inc. appreciates the opportunity to provide this proposal for
professional services for the above referenced project. This proposal includes our
project understanding, proposed scope of services, our estimated schedule and
budget, and our standard contract to provide authorization.
Project Understanding
Based on our current understanding of the project, the Town of Vinton wants to prepare
construction plans and bidding documents for Phase 2 of the Glade Creek Greenway
which will extend from the existing greenway at Walnut Avenue, along the creek to Gus
Nicks Blvd. Services include survey, design, JPA submittal, hydrologic/hydraulic study,
bidding phase services, and construction phase services.
Scope of Services
Task 1 – Conduct Pre-Scoping Meeting and Background Data
We will conduct a pre-scoping meeting with VDOT to kick off the design portion of the
project. The primary goals of the meeting include obtaining comments from all
stakeholders on the proposed scope of services and schedule. The design team will
also conduct a field review of the site prior to beginning detailed survey
Services included in this task are:
• EQ-429 Form submittal to VDOT; and
• Meeting coordination and preparation of minutes.
Task 2 – Perform Detailed Survey
Our survey team will conduct a detailed survey of the project corridor and prepare the
3-D topography. The survey will include planimetrics, contours, details of the Norfolk
Southern creek crossing and cross sections required for the HECRAS study. We will also
pick up underground utilities as marked by Miss Utility and set survey control.
Services included in this task are:
• Detailed survey;
• GIS property lines;
• Floodway cross sections; and
• Bridge detail.
Services not include in this task are:
Proposal for Professional Services 09 October 2017
Glade Creek Greenway – Phase 2, Vinton, Virginia Page 2
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• Norfolk Southern right of entry permitting, coordination, and flagging fees. The
estimated cost of these services is $3,500 which will be billed to you as a direct
expense with no markup.
Task 3 – Prepare 30% Design Plans
Our design team will prepare a conceptual design for the proposed greenway and
prepare concept plans showing proposed limits of disturbance, NS crossing details,
applicable VDOT standards, typical sections, and trailhead layout. We will submit
conceptual plans to the Town for review and comment through design and prepare a
submittal packet for VDOT and Roanoke County once approved by the Town.
Services included in this task are:
• Prepare alignments of the proposed greenway;
• Prepare typical sections;
• Detail termini;
• Evaluate the NS crossing and fall protection requirements;
• Annotate limits of disturbance and potential right of way impacts;
• Estimated construction costs; and
• Prepare conceptual plans.
Task 4 – Assist with Public Involvement (As Requested)
Our design team will be available to prepare displays and materials for public/web
based presentation to assist you with public meeting/marketing requirements. These
services will be billed hourly as additional services.
Task 5 – Perform Geotechnical Investigation
We anticipate the need for a small retaining structure on this project which will
require geotechnical information for design. The retaining structure will assist with
meeting the No Rise requirement as the greenway transitions from the lower bank of
the creek to the top of the slope. Three borings are anticipated.
Services included in this proposal are:
• Conduct 3 borings for retaining structure design;
• Visual soil classification;
• Groundwater levels;
• Laboratory analysis; and
• Study report.
Services not include in this task are:
• Tree clearing/excavation if required for site access.
Task 6 – Perform Environmental Study (JPA)
It is our understanding that VDOT will conduct the environmental due diligence on this
project, but the Town will be required to conduct a Joint Permit Application and
submit to VDOT. Our environmental team will conduct the required background
investigation and prepare the application and associated EQ forms.
Proposal for Professional Services 09 October 2017
Glade Creek Greenway – Phase 2, Vinton, Virginia Page 3
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Services included in this proposal are:
• VDOT EQ-121 / EQ 555 Form Preparation (The Town will need to Execute)
• JPA.
Task 7 –Floodplain Analysis and Coordination
We have been given the flood study model for Glade Creek and will prepare cross
sections for proposed improvements. We will coordinate final update/approval from
Roanoke County. Our assumption is that Roanoke County will require a zero rise
condition for the proposed trail. We plan to utilize retaining structures to conduct
compensatory cuts as required to meet these requirements.
Services included in this task are:
• HECRAS model analysis; and
• Roanoke County floodplain coordination
Services not include in this task are:
• Submittal of a LOMR/CLOMR to FEMA.
Task 8 – Prepare 50% Design Plans
We will take comments received from the Town and VDOT on the conceptual plan
submittal and make revisions to the construction plans. We will update the plans to
include revised plan and profile, updated limits of disturbance, erosion and sediment
control measures, detailed fall protection design, and an updated construction cost
estimate. We will prepare the VRRM spreadsheet to determine the level of water
quality credits that the Town will need to purchase to meet State stormwater
management requirements and assist the Town with reserving and purchasing those
credits from an available bank. We will also begin coordination with Norfolk Southern
for construction permitting and submit final drainage plans to Roanoke County.
Services included in this proposal are:
• Plan revisions based on 30% plan comments;
• Updated floodway information;
• Detailed design;
• Revised estimate of construction costs;
• Contract documents;
• Technical specifications; and
• Retaining wall design.
Services not include in this Task are:
• Norfolk Southern review and permitting fees. The Town will be invoiced
directly for these fees by the NS review agency.
• Erosion and Sediment Control review / permitting fees.
• On-site BMP/SWM facility design.
Task 9 – Prepare 90%/Final Design Plans
We will take comments received from the Town and VDOT on the 50% plan submittal
and make revisions to the construction plans including final design of trailhead and NS
Proposal for Professional Services 09 October 2017
Glade Creek Greenway – Phase 2, Vinton, Virginia Page 4
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crossing. We will prepare a final bidding packet for review and approval and submit to
VDOT and request authorization to advertise.
Services included in this proposal are:
• Plan revisions based on 50% & 90% plan comments;
• Quality Assurance Plan (QAP)
• Final VDOT submittal.
Task 10 – Assist with Right of Way Acquisition/Negotiation (As Requested)
Our design team will be available to assist with right of way requirements if they are
needed. The current alignment crosses only Norfolk Southern and Roanoke County
properties.
Task 11 – Perform Bidding Phase Services
We will coordinate bid document preparation with the Town and provide final
documents to the Town for posting. We will prepare addenda, manage
communications with registered plan holders, and conduct a pre-bid meeting as well
as a site walk through if requested by the bidders. One of our engineers will conduct
the bid opening and prepare a tabulation of all bids received. We will make
recommendations for the lowest responsible, responsive bidder and document license
searches for VDOT approval, and assist with execution of the Construction Contract.
Task 12 – Perform Construction Phase Services
Based on an assumed 6 month construction phase, we will manage the construction
contract on your behalf, including some professional services which are required by
the funding source.
Services included in this proposal are:
• Conduct Pre-Construction Meeting;
• Respond to RFI’s from the Contractor;
• Review shop drawings;
• Prepare and coordinate up to 3 change orders;
• Conduct monthly progress meetings and recommend progress payments based
on work completed;
• Conduct substantial and final completion walkthroughs;
• Maintain a materials notebook; and
• Conduct project closeout with VDOT
• Daily project inspection; and
• Quality assurance materials testing.
Estimated Schedule
We can begin work upon receipt of a notice to proceed. Based on our current
understanding of the project we anticipate completing the construction plans within
11 months pending the NS approval process. We anticipate that construction will take
6 months once the contractor receives Notice to Proceed.
Proposal for Professional Services 09 October 2017
Glade Creek Greenway – Phase 2, Vinton, Virginia Page 5
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Fee Arrangement
Our proposed services will be billed on a lump sum basis which will be invoiced
monthly based on the percentage of work completed. Additional services will be billed
on an hourly basis.
Task 1 – Conduct Pre-Scoping Meeting and Background Data $ 1,862
Task 2 – Perform Detailed Survey $ 10,000
Task 3 – Prepare 30% Design Plans $ 11,451
Task 4 – Assist With Public Involvement Hourly
Task 5 – Perform Geotechnical Investigation $ 5,000
Task 6 – Perform Environmental Study (JPA) $ 8,000
Task 7 – Floodplain Analysis and Coordination $ 8,500
Task 8 – Prepare 50% Design Plans $ 12,133
Task 9 – Prepare 90%/Final Design Plans $ 10,134
Task 10 – Assist with ROW Acquisition/Negotiation Hourly
Task 11 – Perform Bidding Phase Services $ 6,431
Task 12 – Perform Construction Phase Services (Lump Sum) $ 67,583
Lump Sum TOTAL $ 141,094
Closing
For written authorization to proceed, please execute and return the attached
Agreement.
Again, thank you for your consideration of using our services for this project. Please
contact us if you have any questions regarding this proposal or if we may be of further
assistance.
Sincerely,
Hurt & Proffitt, Inc.
Jason Williams, PE
Director of Transportation Engineering
ID Name Duration Cost
0 JN 20170891 VINTON Glade Creek Greenway PH2 421 days $141,094
1 1 Perform Pre-scoping Meeting / Gather Data 10 days $1,862
2 2 Perform Detailed Survey 22 days $10,000
3 3 Prepare Concept Alternatives Plan (30% Design)26 days $11,451
4 3.1 Prepare Connection to Phase 1 1 day $514
5 3.2 Prepare Alignment for Railroad Underpass 2 days $1,542
6 3.3 Evaluate Retaining Wall Location 2 days $2,187
7 3.4 Propose Alternative Connections to Gearhart Park 1 day $814
8 3.5 Prepare Horizontal and Vertical Alignment Along Creek 5 days $1,286
9 3.6 Evaluate Sight Distance and Entrance Evaluation at Gus Nicks Blvd.2 days $727
10 3.7 Prepare Conceptual Trailhead Design 1 day $364
11 3.8 Develop Plan Sheets for Construction Plans 5 days $1,221
12 3.9 Prepare Estimate of Probable Construction Costs 1 day $814
13 3.10 Perform In Houase QA/QC 5 days $1,589
14 3.11 Submit 30% Plans For Review 1 day $393
15 4 Public Involvement (Additional Services)88 days $0
16 5 Perform Geotechnical Investigation (3 Borings)15 days $5,000
17 6 Perform Environmental Study (JPA)130 days $8,000
18 7 FEMA Floodplain Analysis and Coordination 33 days $8,500
19 8 Prepare 50% Design Plans 42 days $12,133
20 8.1 Make Revisions to Conceptual Plan 2 days $601
21 8.2 Adjust Horizontal and Vertical Alignments 3 days $547
22 8.3 Prepare Detailed Design for Underpass/Fall Protection 5 days $1,544
23 8.4 Prepare Detailed Design for Trailhead 3 days $1,028
24 8.5 Evaluate Grading/Limits of Disturbance 2 days $247
25 8.6 Design Engineered Floodway Mitigation 5 days $854
26 8.7 Evaluate Stormwater Calculations 5 days $1,275
27 8.8 Design Erosion and Sediment Control Measures 2 days $300
28 8.9 Prepare General Notes, Typical Sections, and Standard
Details
2 days $814
29 8.10 Develop Amenity Installation Plans 1 day $150
30 8.11 Prepare Contract Documents, Federal Requirements,
and Technical Specifications
5 days $1,328
31 8.12 Update Engineer's Estimate of Probable Construction Costs 2 days $1,034
32 8.13 Update Anticipated Design/Construction Schedule 1 day $213
33 8.14 Perform In Houase QA/QC 3 days $1,847
34 8.15 Submit 50% Plans For Review 1 day $349
35 9 Prepare 90% Design Plans 35 days $10,134
36 10 Right of Way Acquisition (As Needed)22 days $0
37 11 Perform Bidding Phase Services 30 days $6,431
38 12 Perform Construction Phase Services 154 days $67,583
39 12.1 Conduct Pre-Construction Conference 4 days $1,079
40 12.2 Respond to Requests for Information 88 days $1,818
41 12.3 Review Shop Drawings/Submittals 44 days $2,569
42 12.4 Prepare Change Orders (3 Included)88 days $3,637
43 12.5 conduct Monthly Progress Meetings (5 Included)110 days $2,728
44 12.6 Review Monthly Payment Requests 110 days $1,285
45 12.7 Conduct Substantial Completion Walkthrough 5 days $1,368
46 12.8 Conduct Final Completion Walkthrough 5 days $1,154
47 12.9 Provide Daily Inspection and Materials Testing 132 days $46,510
48 12.10 Conduct Project Closeout 10 days $2,332
49 12.11 Prepare Final Materials Notebook and Submit to Town 150 days $3,103
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018 Qtr 1, 2019 Qtr 2, 2019
H&&P Task
H && P Summary
Rolled Up Task
Rolled Up Progress
Project Summary
Group By Summary
Progress
Optional Services
Proposed Schedule for
Glade Creek Greenway - Phase 2
Vinton, VA
JN 20170891
REV: 09 October 2017
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Professional Design Services Page 1 of 1
Project: JN 20170891 VINTON Glade
Date: Mon 10/9/17
1
TOWN OF VINTON
CONTRACT FOR
Glade Creek Greenway Phase 2 Professional Services
Contract Number: TOV-2017-006-PZ GCG2
This Contract is entered into this ____day of ____________, 20___, by and between the Town of
Vinton, Virginia (“Town”) and Hurt &Proffitt, Incorporated (“Contractor”), located at
1861 Pratt Drive, Suite 1100, Blacksburg, VA 24060.
WITNESSETH that the Town and Contractor, in consideration of the mutual covenants,
promises, and agreements contained herein, agree as follows:
SCOPE OF SERVICES: The Contractor shall provide the services to the Town as set forth
in Town of Vinton TOV-2017-006-PZ GCG2 Request for Proposal (RFP) for Professional
Engineering Services for Glade Creek Greenway Project Phase 2.
CONTRACT PERIOD: The Contract Period shall commence from the date this Contract is
signed by the Town and Contractor and be in force until the Project is complete and accepted by
the Town and Virginia Department of Transportation (VDOT).
CONTRACT DOCUMENTS: The Contract Documents shall consist of this signed Contract
and all exhibits, written amendments, and/or addenda including:
Town’s RFP dated June 5, 2017 (“Exhibit A”);
Contractor’s Proposal dated July 12, 2017 (“Exhibit B”);
Contractor’s Proposal for Professional Services for the Glade Creek Greenway Phase 2
Project (“Exhibit C”);
Any subsequent written amendments executed by the parties.
In the event of a conflict between this document, the Town’s RFP, and Contractor’s Proposal, this
document and the Town’s RFP shall prevail.
COMPENSATION AND METHOD OF PAYMENT: The Town of Vinton agrees to the
price schedule submitted in the Contractor’s Proposal for Professional Services for the Glade
Creek Greenway Phase 2 Project (Exhibit C). Prices will remain in line with the rate sheet
during the contract period and may only be changed upon renewal. The Town of Vinton is
net 30 upon receipt of invoice.
GENERAL TERMS AND CONDITIONS OF THE CONTRACT: Contractor shall
comply with the Town’s General Terms and Conditions included as part of Exhibit A.
ENTIRE AGREEMENT: The written terms of this Contract shall supersede all prior verbal
statements of any party. Such statements shall not be effective or be construed as forming a
part of, or altering in any manner whatsoever, this Contract. This Contract constitutes the
2
entire agreement between the Contractor and the Town and may be amended only by written
instrument signed by the parties hereto.
In WITNESS WHEREOF, the parties have caused this Contract to be duly executed
intending to be bound thereby.
Hurt & Proffitt, Incorporated: TOWN OF VINTON:
By: By:
Signature of Responsible Party Signature of Responsible Party
Barry W. Thompson, Town Manager
Printed Name and Title Printed Name/Title
Date: _______________ Date: ________________
APPROVED AS TO FORM:
By:
Town Attorney
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, OCTOBER 17, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD
STREET, VINTON, VIRGINIA
GLADE CREEK GREENWAY PHASE 2
WHEREAS, on October 20, 2015, Resolution No. 2118 was adopted by Vinton Town Council
authorizing the Town Manager to file an application for allocation of Virginia
Department of Transportation (VDOT) MAP-21 Transportation Alternatives
Fiscal Year 2017 Program funds; and
WHEREAS, the Commonwealth Transportation Board (CTB), at their June 14, 2016, meeting
approved and obligated the grant funds requested in the amount of $417,710.00
for the aforementioned Project with an estimated total cost of $526,210.00; and
WHEREAS, on August 30, 2016, the Town Manager executed the Standard Project
Administration Agreement Federal-aid Projects and Appendix A for the Project;
and
WHEREAS, the Standard Project Administration Agreement Federal-aid Projects and
Appendix A for the Project were executed by VDOT authorized officials on
September 12, 2016; and the Town agrees to provide the administrative services
to manage the grant through the completion of the Project; and
WHEREAS, the said grant requires a minimum local match of twenty percent (20%); and said
match is to be funded from the Town’s general fund and grant administration by
Town staff; and donation in labor and materials from Pathfinders for the
Greenways; greenway easement donation from the County of Roanoke; and
WHEREAS, on November 15, 2016, Resolution No. 2175 was adopted by Vinton Town
Council to appropriate funds from the General Revenue Fund for the expenditures
related to the construction of Glade Creek Greenway Phase 2 Project; and
WHEREAS, on June 5, 2017, the Town advertised the Request for Proposal (RFP) for
professional engineering services for the design and construction administration
of the Project, a shared used trail located along Glade Creek from Walnut Avenue
to Gus Nicks Boulevard; and
WHEREAS, on July 12, 2017, on the date of closing of the RFPs, the Town received four
sealed RFPs from qualified consulting engineering firms to provide the said
services; and each RFP was given to the five voting-member and one nonvoting-
member of the Engineering Services Selection Committee to be reviewed and
scored; and
2
WHEREAS, on August 8, 2017, the four of the engineering firms were invited to give technical
presentation to and interview with the Committee; and at the conclusion of the
interviews on August 8th and the meeting of the Committee on August 11, 2017,
the selection committee discussed the strengths and weaknesses of each firm, and
the firms were ranked; and
WHEREAS, on August 10th, August 11th, and August 14, 2017, Staff contacted the listed
references as submitted by the two top-ranked firms and Committee was briefed
regarding the reference checks; therefore a Notice of Intent to award was issued to
Hurt & Proffitt, Inc. on August 16, 2017; and
WHEREAS, beginning September 6, 2017, Staff has been in discussion Hurt & Proffitt
personnel regarding their proposal for professional services for the Project that
include the project understanding, proposed scope of services, and the estimated
schedule and fee arrangement; and the said proposal was forwarded to Virginia
Department of Transportation Salem District Locally Administered Project
Engineer for her review and comments; and
WHEREAS, on October 9, 2017, Staff received the revised proposal which has been reviewed
and approved by both Staff and Hurt & Proffitt, Inc.; and
WHEREAS, the proposal submitted by Hurt & Proffitt, Inc. needs to be accepted and a contract
needs to be executed for the professional engineering services for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby accept
the proposal and authorizes the Town Manager to execute a contract with Hurt & Proffitt, Inc.,
for the professional engineering services for the design and construction administration of the
Glade Creek Greenway Phase 2 Project.
This Resolution adopted on motion made by Council Member _____________, seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
October 17, 2017
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to support an application for
allocation of the Regional Surface Transportation Program (RSTP) Fiscal Year 2020 Program
Funds for the Walnut Avenue Phase III Improvement Project in the amount of $463,500.
Summary
Vinton staff has worked in consultation with Hurt & Proffitt to develop a scope of work, project
alignment and budget for Bicycle and Pedestrian Improvements along Walnut Avenue from Lee
Avenue near the Farmers Market to the intersection of 1st Street.
The scope of work consists of installing necessary curb and entrance ramps, 5’ sidewalks, ADA
approved ramps and crosswalks, wiring for future street lamps, privacy fencing in front of
Lynchburg Roofing and 4’ dedicated bike-lanes along both sides of Walnut Avenue between Lee
Avenue and 1st Street.
This application requires no local match.
Attachments
Application
Scope of Work
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
ENGINEER'S ESTIMATE OF PROBABLE PROJECT COSTS
WALNUT AVENUE ALTERNATIVE TRANSPORTATION IMPROVEMENTS
Vinton, VA Date: 25 September 2017
JN: 20170799
12,000.00$
12,500.00$
30,000.00$
5,000.00$
59,500.00$
10,000.00$
2,000.00$
12,000.00$
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
MOBILIZATION 1 LS 17,218.60$ 17,218.60$
CONSTRUCTION SURVEY 1 LS 6,000.00$ 6,000.00$
CLEARING & GRUBBING 1 LS 1,000.00$ 1,000.00$
EARTHWORK 1 LS 10,000.00$ 10,000.00$
18" PIPE 550 LF 100.00$ 55,000.00$
DROP INLET DI-3B, L=6'3 EA 4,500.00$ 13,500.00$
STD. COMB. CURB & GUTTER CG-6 278 LF 32.00$ 8,896.00$
ENTRANCE GUTTER CG-9D 36 SY 120.00$ 4,320.00$
CG-12 DETECTABLE WARNING SURFACE 100 SF 50.00$ 5,000.00$
CEMENT CONCRETE SIDEWALK 4" 408 SY 65.00$ 26,520.00$
TEMPORARY TRAFFIC CONTROL 1 LS 10,000.00$ 10,000.00$
DEMOLITION 1 LS 8,000.00$ 8,000.00$
NS ADJUST EX. (Grate)1 EA 1,000.00$ 1,000.00$
NS ADJUST EX. (Ex. Sign)3 EA 500.00$ 1,500.00$
NS ADJUST EX. (Fire Hydrant) 1 EA 3,500.00$ 3,500.00$
NS ADJUST EX. (Fence)1 LS 10,000.00$ 10,000.00$
PERMANENT SEEDING 1 LS 3,000.00$ 3,000.00$
INLET PROTECTION, TYPE B 5 EA 250.00$ 1,250.00$
TEMP. SILT FENCE 550 LF 4.00$ 2,200.00$
ADJUST WATER VALVE 2 EA 750.00$ 1,500.00$
TY.B CL.II PAVE. LINE MARK.4" 2397 LF 5.00$ 11,985.00$
TY.B CL.II PAVE.LINE MARK.24" 46 LF 20.00$ 920.00$
PVMT SYMB MRKG (BICYCLIST THRU ARROW) TY B, CL II 5 EA 1,200.00$ 6,000.00$
PEDESTRIAN LIGHTING FOUNDATIONS 12 EA 7,500.00$ 90,000.00$
298,309.60$
15,000.00$
30,000.00$
10,000.00$
35,330.96$
2,500.00$
391,140.56$
462,640.56$
CONSTRUCTION IMPLEMENTATION
Construction Contract Administration and Bidding
Daily Inspection
CONSTRUCTION PHASE
SUB-TOTAL CONSTRUCTION COSTS
ESTIMATED PE PHASE COSTS
RIGHT OF WAY PHASE
Right of Way
Utility Relocation
ESTIMATED RW PHASE COSTS
PRELIMINARY ENGINEERING PHASE
Surveying
Environmental Document and Floodway Analysis
Engineering / Design
VDOT Review Fees
Materials Testing
TOTAL ESTIMATED PROJECT COSTS
TOTAL ESTIMATED PROJECT COSTS (PE, RW, & CN)
Contingency (10%)
VDOT Construction Oversight Charges
ESTIMATED CONSTRUCTION PHASE COSTS
\\AAPROJECTS\Projects\2017\20170799\20170799_ENGINEERING\Funding_Applications\20170799_EST_2017_0925_RSTP_EstimatePage 1 of 1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
OCTOBER 17, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
A RESOLUTION REQUESTING THAT THE ROANOKE VALLEY AREA
TRANSPORTATION PLANNING ORGANIZATION (TPO) CONSIDERING FUNDING
AN APPLICATION FOR ALLOCATION OF REGIONAL SURFACE TRANSPORTATION
PROGRAM (RSTP) FISCAL YEAR 2020 PROGRAM FUNDS FOR THE WALNUT AVENUE
PHASE III IMPROVEMENT PROJECT.
WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Regional
Surface Transportation Program (RSTP) funds for the Fiscal Year 2020; and
WHEREAS, the RSTP program is designed establish connections to the Roanoke Valley Greenway
System, and
WHEREAS, these connections can be provided by implementing dedicated bicycle and pedestrian
accommodations on Walnut Avenue between Lee Avenue and 1st Street; and
WHEREAS, these street improvements will provide an alternative means of transportation for
bicycle and pedestrian by providing bike lanes and sidewalks between Downtown
Vinton and the Glade Creek and Tinker Creek Greenways; and
WHEREAS, it is necessary to file an application to be considered for the allocation of the RSTP
funds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the
Town of Vinton desires to apply for the FY 2020 RSTP funds in the amount of $463,500.
BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is
authorized to sign and submit all appropriate information necessary to apply for the Regional Surface
Transportation Program (RSTP) funds for the Fiscal Year 2020.
This Resolution was adopted on motion made by Council Member ____________, seconded by Council
Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
October 17, 2017
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to support an application for
allocation of the High Safety Improvements Program (HSIP) Fiscal Year 2019 Program Funds
for the Hardy Road Crosswalk Improvement Project in the amount of $117,000.00.
Summary
Vinton staff has worked in consultation with Hurt & Proffitt to develop a scope of work, project
alignment and budget for Crosswalk Improvements across Hardy Road near W. E. Cundiff
Elementary School.
This application requires no local match.
Attachments
Scope of Work
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
OCTOBER 17, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
A RESOLUTION REQUESTING THAT THE ROANOKE VALLEY AREA
TRANSPORTATION PLANNING ORGANIZATION (TPO) CONSIDERING FUNDING
AN APPLICATION FOR ALLOCATION OF HIGH SAFETY IMPROVEMENT PROGRAM
(HSIP) FISCAL YEAR 2020 PROGRAM FUNDS FOR THE HARDY ROAD
PEDESTRIAN CROSSWALK PROJECT
WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Highway
Safety Improvement Program (HSIP) funds for the Fiscal Year 2019; and
WHEREAS, the HSIP program is designed to reduce hazards that are present on high volume
highways in order to reduce accidents and improve safety, and
WHEREAS, this project will reduce a safety concern by connecting a neighborhood to a school and
greenway by installing a signalized pedestrian crosswalk; and
WHEREAS, this project will also improve the lives of the residents of the area and reduce the
likelihood of accidents involving pedestrians attempting to cross a heavy traveled
highway; and
WHEREAS, it is necessary to file an application to be considered for the allocation of the HSIP
funds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia that the
Town of Vinton desires to apply for the FY 2019 HSIP funds in the amount of $117,000.00.
BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton is
authorized to sign and submit all appropriate information necessary to apply for the Highway Safety
Improvement Program (HSIP) funds for the Fiscal Year 2019.
This Resolution was adopted on motion made by Council Member ____________, seconded by Council
Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
October 17, 2017
Department
Human Resources
Issue
Consider adoption of a Resolution in support of a newly established Town Employee Safety
Committee
Summary
Council was briefed on this proposed Resolution at their October 3rd meeting. At the briefing,
Council Member Scheid suggested extending any training opportunities to members of the
Volunteer Fire Department and Volunteer First Aid Crew. Language to this effect has now been
included in the written Safety Program.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
OCTOBER 17, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, at the direction of the Town Manager and the Human Resources/Risk
Management Director, a newly formed Town Employee Safety Committee was
established on July 20, 2017; and
WHEREAS, this Safety Committee is charged with providing a safe and healthy working
environment for its employees in accordance with federal and state regulatory
requirements; participating in the identification of and measurement of the risks
facing the Town and community-at-large; responding to and assisting in the
resolution of safety related inquiries and complaints from citizens and employees;
assisting and responding to local, state and federal regulatory matters as they
pertain to risk and safety issues and to develop risk and safety programs in
response to federal and state regulatory mandates and/or Town insurance requests
for correction; and
WHEREAS, this Safety Committee is also charged with providing the Town’s Budget Team
with annual requests for the repair and refurbishment of the Town’s buildings,
equipment and/or property in accordance with the Town’s insurance loss
prevention studies, Town Fire Department Inspections, and federal and/or state
regulatory and compliance mandates; reviewing inspection reports and responding
to recommendations, violations and fines as needed; providing risk and safety
policy programming recommendations to Town Council for adoption; and assist
in implementing the risk and safety policy programming as adopted by Town
Council; and
WHEREAS, the Human Resources/Risk Management Director shall have the responsibility of
chairing the Town Employee Safety Committee, guiding the implementation of
the written Safety Program and communicating pertinent information to all
departments with Safety Committee members undertaking such duties as may be
required in the day-to-day operation of the safety program.
NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF
VINTON, VIRGINIA AS FOLLOWS:
1. That Council reaffirms the commitment of each Town Department and the universal goal
of providing a safe and healthful working environment for all Town employees and the
safety of the community-at-large; and
2. That Council hereby reaffirms the importance of the Town Employee Safety Committee
and its charge of protecting the welfare and safety of its employees, citizens and visitors
on behalf of the Town; and
2
3. That the Town of Vinton, through its management team, will endeavor to maintain a safe
and healthful work place; will provide safe working equipment, necessary personal
protection and, in the event of an injury, will provide the necessary first aid and medical
services.
This Resolution was adopted on motion made by Council Member ____________, seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
October 17, 2017
Department
Finance/Treasurer
Issue
Briefing on proposed amendment to the General Fund Reserve Policy adopted by Council on
November 18, 2014.
Summary
The Finance Committee reviewed the General Fund Reserve Policy at the October 9, 2017,
meeting and agreed upon a revision of the policy to submit to Council for briefing and adoption.
The proposed change to the Policy would allow the Treasurer to move up to $1 Million from the
General Fund Reserve to the Operating Account for sufficient operational cash flow in the
General Fund. While adopting the new policy, it is the intent of the Committee and Staff to
rescind any previous General Fund Reserve Policies.
Attachments
Proposed Amended General Fund Reserve Policy
Recommendations
No action required
Town Council
Agenda Summary
1
Town of Vinton, Virginia
General Fund Reserve Policy
Purpose:
The Town of Vinton establishes its General Fund Reserve policy as additional insurance against
disasters, emergencies and unforeseen expenditures.
Reserve Level:
The Town Council hereby establishes the following minimum General Fund reserve target:
• The Town shall strive to maintain a General Fund reserve equal to 2 months of
discretionary General Fund revenues. These funds are set-aside to address potential
needs in the following areas:
o A Reserve for Economic Uncertainty – funds designated to mitigate periodic
revenue shortfalls due to downturn in economic cycles, thereby avoiding the
need for service-level reductions within the fiscal year or budget year.
o An Emergency Reserve – funds designated to mitigate costs of unforeseeable
emergencies and natural disasters.
o Working Capital – to provide the Town sufficient cash flow without having to
borrow to meet operating expenses.
• The appropriate level of General Fund reserves shall be reviewed every year.
For the purpose of this section, discretionary General Fund revenues include all taxes, permits
and fees, fines and forfeitures, use of money and property, charges for services, miscellaneous
services, recovered cost, non-categorical aid, and categorical aid that are not restricted as to
their use.
Use of Reserve Funds:
Reserve for Economic Uncertainty – Funds reserved under this category shall be used to
mitigate annual revenue shortfalls (actual revenues less than projected revenues) due to
slowdown in general economic conditions as well as reductions in revenues caused by actions
by State/Federal governments. Should any unanticipated reductions in revenues be deemed to
be recurring, adjustments will be made in the following budget so as to reflect revised revenue
projections.
Any reserve funds expended within this category that result in year-end reserves below the
established policy level shall be restored in the subsequent budget year. However, if the
reserve level falls to below ten percent (10%), the Town Council may restore funds over a multi-
year period.
2
Emergency Reserve - Funds reserved under this category shall be used to mitigate costs
associated with unforeseen emergencies, including natural disasters. Should unforeseen and
unavoidable events occur that require expenditure of Town resources beyond those provided
for in the annual budget, the Town Manager shall have the authority to approve appropriation
of Emergency Reserve Funds. The Town Manager shall then present to the Town Council – no
later than its first regularly scheduled meeting – a resolution confirming the nature of the
emergency and formally authorizing the appropriation of reserve funds.
Working Capital – The Town Treasurer can transfer to the Town’s Operating Account up to a
total of $700,000 $1,000,000 during any fiscal year in order to meet operating expenditures and
maintain cash flow during periods such as the first six months of the fiscal year. The Finance
Committee will be apprised during the year of the status of the transfers from the Reserve
Fund. This money must be replaced in the Reserve Fund by the second Council meeting in June
of the Fiscal Year in which it was transferred. In the event that the transferred money cannot
be restored in the Reserve Fund a report to Council will need to be given so a formal action plan
can be enacted.
Excess Fund Balance:
At the end of each fiscal year, the Finance Department will report on the audited year-end
budgetary fiscal results. Should actual General Fund revenues exceed expenditures, a year-end
operating surplus shall be reported. Any year-end operating surplus which results in the
General Fund balance exceeding the level required by the reserve policy shall be deemed
available for allocation for the following, subject to Council approval:
• Transfer to the Capital Reserve Fund for appropriation within the Capital Improvement
Program Budget and/or Deferred Maintenance Program for non-recurring needs or
establishing a balance for future Capital Projects.
• Re-evaluate items from the subsequent year’s operating budget that were not funded
because of concern of budget shortfalls and provide for one-time, non-recurring needs.
It is the intent of the Town Council to limit use of fund balances in the General Fund to address
unanticipated one-time needs. Fund Balances shall not be applied to recurring annual
operating expenditures.
Other Funds:
In conjunction with approving the General Fund Reserve Policy, the Town Council expresses its
intent to evaluate the Utility (Enterprise) Fund as to the appropriateness of developing a formal
fund-specific reserve policy.
Adopted by Vinton Town Council on November , 2017 by Resolution No._________
Meeting Date
October 17, 2017
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met on October 9, 2017 and will make a presentation to Council at their
Regular Meeting.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary