Loading...
HomeMy WebLinkAbout10/1/2019 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, October 1, 2019 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Council meeting of September 17, 2019 G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. TOWN MANAGER 1. BRIEFINGS a. Briefing on the proposed adoption of the Roanoke Valley-Alleghany Regional Hazard Mitigation Plan - Anita McMillan b. Briefing on the Notice of Intent to Award Engineering Services to Mattern & Craig for the Walnut Avenue Bicycle and Pedestrian Accommodations Project – 5th Street to Town West/City of Roanoke Limits – Anita McMillan Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 2. ITEMS REQUIRING ACTION a. Consider adoption of Ordinance to amend Chapter 10, Animals, Article III, Animals Other Than Dogs and Cats, Section 10-93, Beekeeping of the Town Code – Town Manager 3. COMMENTS/UPDATES K. REPORTS FROM COUNCIL COMMITTEES L. MAYOR M. COUNCIL N. ADJOURNMENT O. WORK SESSION 1. Procedures for Council Committees 2. Planning for Council Retreat NEXT TOWN COUNCIL/COMMITTEE MEETINGS: October 6-8, 2019 – Virginia Municipal League Annual Conference – Hotel Roanoke & Conference Center October 10, 2019 – 4:00 p.m. – Economic Development Tour with Vinton Town Council and Roanoke County Board of Supervisors October 21, 2019 – 2:00 p.m. – Finance Committee Meeting – TOV Conference Room NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting Meeting Date October 1, 2019 Department Town Clerk Issue Consider approval of minutes of the Regular Council meeting of September 17, 2019 Summary None Attachments September 17, 2019 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, SEPTEMBER 17, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Janet Scheid Michael W. Stovall MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT: Barry W. Thompson, Town Manager Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director Fabricio Drumond, Deputy Police Chief Nathan McClung, Principal Planner 7:00 p.m. The Town Clerk called the roll with, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. McCarty was absent. Roll call After a Moment of Silence, the William Byrd Middle School Beekeeping Club led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Vice Mayor Liles announced the following: September 19 – Vinton Area Chamber of Commerce Golf Tournament – 1:00 p.m. – Botetourt Golf & Swim Club; September 27 - Virginia Tech vs Wake Forest - 7:30 p.m. - Lancerlot Sports Complex; September 28 – UNC Charlotte – 7:30 p.m. – Lancerlot Sports Complex and September 28 - 8:00 a.m. to 1:00 p.m. – Yard Sale – Vinton History Museum. Debbie Adams announced that the William Byrd High School Choir needs votes You can vote on the Vinton Messenger or School Facebook pages and the deadline is tomorrow. Council Member Scheid made a motion to approve seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – Approved minutes of Regular Council 2 Chief Foster commented that it was Constitution Day and then shared a quote from Coolidge, “To live under the American Constitution is the greatest political privilege that was ever accorded to the human race”. Deputy Chief Drumond made comments on the history of MADD and then presented the 2018 MADD Award to Officer Matthew Stafford for his “outstanding service to reduce drunk and drugged driving in Virginia from January 1, 2018 – December 31, 2018”. Chief Foster next made brief comments and introduced Christopher Wayne Shively, a new Police Officer in his Department. The next item on the agenda was the consideration of public comments concerning the proposed granting of a lease to The Vinton Historical Society for property Museum). The Mayor opened the Public Hearing at 7:14 p.m. Pete Peters commented that Council was briefed at the September 3, 2019 meeting on the proposed Lease that was a part of the agenda package and prepared by the Town Attorney. The Town and the Historical Society have had a long-standing partnership in the operation of the History Museum. This Lease was primarily an update and similar to the recent Leases with The Advancement Foundation and term of the Lease Agreement is from June 30, 2020 and will allow for three additional one-year renewals to get this Lease on the same five-year cycle as the other Leases. Lease Agreement and authorize the Town Manager to execute the same with the Historical Society. Hearing no public comments, the Mayor closed the Public Hearing at 7:16 p.m. Council Member Stovall made a motion to adopt the Resolution as presented; the motion was seconded by Vice Mayor Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – None; Absent (1) - McCarty. Public Hearing opened Public Hearing closed Adopted Resolution No. 2319 granting East Jackson Avenue (Vinton History Museum) The next item on the agenda was a briefing on 3 10-93, Beekeeping of the Town Code. Nathan McClung first commented that s by the William Byrd Middle School Beekeeping Club to bring our Town Code up-to-date with the best practices (beekeeping). Mr. McClung then turned the meeting over to the Beekeeping reviewed a PowerPoint presentation, which was a part Clerk’s Office as a part of the permanent record. Council Member Scheid asked if the language in the proposed Ordinance would be current language does not mention a live water source as an adequate supply, but it could be inferred from the way it is written. Members of the Beekeeping Club commented that source of water available and that you cannot program a bee to go to certain water source. If there is a natural body of Council Member Scheid next asked how far they would travel to go to water and the response was up to three miles. Anita McMillan commented with the Town being Roanoke River and being 3.2 square miles that should be sufficient. appreciation to the Club for their presentation. Council Member Scheid asked if there were bee hives in the Town now and would any of those be adversely individuals who have applied for a bee keeping permit. adoption of a Resolution authorizing the Town Manager to file an application for allocation of Virginia Department of Transportation (VDOT) MAP-21 Fiscal Year 2021-2022 Transportation Alternatives (TA) Set- Program funds for Glade Creek Greenway Phase 2B. Anita McMillan commented that Council was briefed on project cost is $476,000. The grant funding that the Town will be requesting is $380,800, which is 80% of the Project. The 20% match will be $95,200 and part of the match ($31,000 will be provided by Pathfinders 4 under the Norfolk Southern railroad track and part can be provided by the grant administration costs. Vice Mayor Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – None; Absent (1) - McCarty. Adopted Resolution No. 2320 authorizing the Town Manager to file an application for allocation of Virginia Department of Transportation (VDOT) MAP-21 Fiscal Year 2021-2022 Transportation Alternatives (TA) Set- Grant (STBG) Glade Creek Greenway Phase 2B Under the Town Manager’s comments/updates, the Town Manager McClung to provide an update on the questions that have received near McDonald’s on Vinyard Road. Mr. McClung first commented that meetings have been held with Public Works, VDOT Officials and Valley Metro regarding the location of the bus stop that is causing traffic turning left from Hardy Road to Vinyard Road to back up. The issue is a lot more complex than just relocating the bus stop due to Federal regulations. have to be ADA compliant and if a new one is to be installed, there must be a formal plan for it to become ADA complaint. Currently this bus stop is at the end of a sidewalk, so simply moving it Vinyard would not disability to traverse northward or westward on different portions of Hardy Road. With regard to the potential for constructing sidewalks down that side of Vinyard closer to Rosie’s, the sidewalks would also have to meet ADA requirements. We would not only have to pay upfront construction costs for the labor and curb ramps and driveway entrances were also ADA complaint. The removal of the bus stop would cut off that entire portion of restaurant row and the westward side of Vinyard Road to anyone with a disability. Mr. McClung next commented the PSAP grant was still pedestrian safety improvements at the Vinyard/Hardy intersection. The crosswalk going east to west on Vinyard Road Hardy Road will allow anyone who is blind, deaf or has any type of physical disability to cross the street safely and will meet the Federal ADA requirements. Once this is completed there would be an opportunity to move the bus stop because individuals would be able to get across the intersection safely. Another matter of concern in this same area are make a left- 5 and happens equal to or even more that what the bus stop causes. The bus typically stopped between 30 seconds to a minute, 16 times a day. Council Member Scheid asked if the PSAP grant would responded it would only improve corner in the vicinity of the intersection. Council Member Scheid next asked would he propose to move the bus stop to. Mr. McClung responded already a pre- Donuts side off of Hardy Road, but potentially once the PSAP grant project is completed the bus could stop in front of the Verizon building. By stopping in the right lane, the left lane is still open for people to pass the bus. Valley Metro has looked at this location and they Building. extending the sidewalk from where the bus stop is now commented that VDOT had given a rough estimate of $40-50,000 not including the engineering component. Council Member Scheid next expressed her concerns sidewalks to take individuals from McDonald’s down to Rosie’s or vice-versa or into the Downtown area. Mr. McClung commented that the Roanoke-Alleghany inventory this fiscal year as part of the work program. Council Member Stovall asked if the bus had to stop if nobody was there waiting and Mr. McClung responded no. Vice Mayor Liles suggested that once the PSAP McDonald’s to the other side of Hardy Road in front of Bojangles. The Mayor suggested to close the curb cut near Verizon and relocate the bus stop there. The bus Rosie’s without backing up traffic on Virginia Avenue. Under reports from Council Committees, Anne Cantrell first commented that the Finance Committee DUI Taskforce Grant, the July 2019 Financial Report Investments. Ms. Cantrell then reviewed a PowerPoint presentation, which will be on file in the Town Clerk’s 6 commented that the headings for the Financial Report slides should read “Financial Report for July 2019”. With regard to the DMV DUI Taskforce Grant, Ms. Cantrell commented that this grant was be for a perio interceded on behalf of the localities and was able to work out an agreement for partial grant funding for the Federal Fiscal Year 2020 which runs from October 1st through September 30th. The partial grant will cover salary, fringe benefits, minimal operating costs such as benefits when the Offi holiday pay. The potential costs to the Town would be $5,400 for paid time off with fringe benefits and $6,500 for holiday time with fringe benefits for a total cost of $11,900 for this position. The Town Manager commented that serves on the DMV DUI Taskforce is not a part of the employee count for the Police Department. At the end of the grant period, we would have to have a vacant position for that Officer to come back into so that we do not overbudget and get into the same situation that we did a number of years ago. Chief Foster commented that originally the grant was for five years beginning in the Fall of 2016 going to be fund These are Federal funds that are delivered to the DMV and then allocated to the localities. Through negotiations at the State level we were able to reach an agreement to fund everything except paid time off for the Officer. As we reach this five-year mark where we anticipate total funding to be cut we would keep a position open so that we could absorb that Officer back into our allotted number of sworn police officers without going into a situation where we have an over- This has been a very successful program and out of the three Tasks Force across the State the one in the Roanoke Valley has been the most successful and in Safety Award. Council Member Scheid commented we get to keep the vehicle that was furnished through the grant and Chief Foster commented that after the Task Force concludes that vehicle will remain with the Police Department. 7 numbers together and even though they are higher than what they thought they would be, but it is a deal for the Town to get a full-time officer that is doing such good work and has been so successful especially with the presentation of the MADD a tonight. extra funds not covered by the grant would come from, Chief Foster commented they would come from salary savings within their department vacancies. With regard to the CD renewal, highest quote received for a 15- Pinnacle Bank for 1.90% APY. Council Member Scheid made a motion to approve the July 2019 Financial Report as presented; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – None; Absent (1) - McCarty. Council Member Scheid made a motion to approve the Town continuing with the DMV DUI Task Force Grant from October 1, 2019 through September 30, 2020 or until the Grant ends; Council Member Stovall roll call vote, with all members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – None; Absent (1) - McCarty. Approved July 2019 Financial Report Approved the Town approve the Town of Vinton continuing with the DMV DUI 2019 through September 30, 2020 or until the Grant ends For the Public Works Committee report, Mr. Hiner commented that the Public Works Committee met on September 12, 2019 and discussed the Right-of-Way Ordinance, the Thrasher Storm Drain, Dillon Woods Gas Lines and an update on the Refuse. With regard to the Right-of-Way Ordinance, the proposed draft has been approved by the Town Attorney violators can be issued citations similar to parking tickets. The Committee has requested that a field trip be scheduled to view the sites that would be affected by the Ordinance. A sink hole developed in the behind Thrasher United Methodist Church due to an issue with the storm drain pipe. Since this is on private property and no recorded easements were found, the Town Manager sent a letter to the Maintenance Committee of the Church informing them that the maintenance and repair of this storm drain would not be the Town’s responsibility. 8 Mr. Hiner next commented that Roanoke Gas is replacing mains and renewing service lines in some of the neighborhoods in Town and will cuts in the pavement when the project is complete. With regard to refuse, the adjustment to the change in the collection system continues on the staff side and the citizen side. The number of calls and questions have diminished some and the PSA video that has been airing on RVTV and on Facebook has been of benefit to the program. adjustments to staff. Mr. Hiner responded they have to based on questions from the citizens. Also, when there are replacements on the crew due to vacations, we have to make sure they also know what is going on. Vice Mayor Liles next commented that in the past there was discussion that when we moved to the trashcans and the tipping system that we would be able to man the truck with three employees instead of four, but you needed some time. Mr. Hiner responded that maneuvering the crew grab the cans and bags off the side of the road even with four employees. Vice Mayor Liles next asked was is not in the budget going forward that this was the five-year plan and how are we going to make that up in four and a half years. Mr. Hiner want to do a motion and speed study. Club and the fact they got to see local government in action and made Council are here to listen to the citizens. The Mayor also commented on the recent CPR/First Aid class that he participated in and employees, the Downtown Management Team that is working on the Housing Grant and the Joint Regional Tech-Carilion. Comments from Council: Vice Mayor Liles commented that he completed his traveling for work on September 9th the Police Department on the robbery suspect at CVS; Government meeting; the CEDS Committee of which he is Chairman and a rec meeting that he attended in the Alleghany Highlands and the positive things that were said about Vinton. He also 9 Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid members voting: Vote 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays (0) – None; Absent (1) - McCarty The regular meeting was adjourned at 8:20 p.m. Regular Meeting adjourned Following a brief recess, the Mayor called the Work Session to order at 8:35 p.m. for further discussion on Cost of Service Study/Water & Wastewater Rates. The Town Manager first commented that the Cost of 2019 and this W ork S opportunity to ask any questions and to After additional comments, the Town Manager turned the meeting over to Courtney Rogers with Davenport. Mr. Rogers began by reviewing a PowerPoint presentation, a hard copy of which was Council prior to the Work Session and will be on file in record. The structure change effective in January 2020; charging for 0-3,000 usage where it previously had not been charged and move to monthly billing. The 0-3,000 would change to 0-1,500 per month. The first increases would be the second half of FY2020 and then increases in FY 2021, 2022 and 2023. forward with capital projects, Davenport would work with Council to recommend various alternatives in terms of being able to borrow the money. The volumetric would increase by six percent (6%) over the next half year for FY2020 starting January 1, 2020 and then six percent (6%) in FY 2021, 2022 and 2023. The minimum charge would be reduced initially because it is the balance of that year and going from bi-monthly to monthly. This will be of benefit to individuals initially before the rates go back up. In terms of FY 2021, 2022 and 2023, the minimum charge would go up at 8 percent (8%) per year starting with July 1, 2020. projected residential water bills for 1,000 gallons and for 5,000 gallons a month, which is usually the average residential usage. Vice Mayor Liles asked when we would go to monthly billing. The Town Manager responded in July of 2020 to allow us to contract out the meter changes which would begin in the January-February timeframe. This would 10 commented that April-June is also a busy time for their office and would allow them to get through tax collections. The Mayor asked how many customers that would affect and Ms. Cantrell responded roughly 5,000. Council Member Stovall asked about water infrastructure projects and Ms. Cantrell responded they were identified in the last presentation to be $1.8 million for meter replacement, $1.5 million for the 3rd Street sewer pump station and getting a new well site tapped and on-line. Council Member Stovall next suggested created wastewater rates to provide information to citizens. Vice Mayor Liles agreed and commented that the fact sheet that was put on the website recently about the Mountain View Road Reconstruction Project was very beneficial. The Town Manager further commented that the new Well is in the Meadows and is very productive and has good water quality. Once it is opened up, it will replace Roanoke County and one that we have quality issues with. The Town Manager commented that staff needed guidance on the scheduling because it would require a Public Hearing. After reviewing the Increase Calendar, advertise the Public Hearing for the Water & Wastewater Rates Increase for the meeting. meeting The Work Session was adjourned at 9:09 p.m. APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 1, 2019 Department Planning and Zoning Issue Briefing on the proposed adoption of the Roanoke Valley-Alleghany Regional Hazard Mitigation Plan. Summary Under the Disaster Mitigation Act of 2000, as amended, local governments are required to develop and adopt natural hazard mitigation plans in order to receive certain federal assistance. The Federal Emergency Management Agency (FEMA) defines Mitigation as any sustained action taken to reduce or eliminate long- term risk to life and property from a hazard event. Mitigation, also known as prevention, encourages long- term reduction of hazard vulnerability. The goal of mitigation is to save lives and reduce property damage. The Regional Hazard Mitigation Plan Committee is comprised of representatives from the counties of Alleghany, Botetourt, Craig and Roanoke; the cities of Covington, Roanoke and Salem; and the towns of Buchanan, Clifton Forge, Fincastle, Iron Gate, New Castle, Troutville and Vinton. The Committee was convened in order to study the Roanoke Valley-Alleghany Region’s risks from, and vulnerabilities to, natural hazards, and to make recommendations on mitigating the effects of such hazards in the Roanoke Valley-Alleghany Region. The complete copy of the Plan can be downloaded and/or viewed on RVARC website at http://rvarc.org/wp- content/uploads/2019/08/RVAR_Hazard_Mitigation_Plan_2019.pdf Attachments Roanoke Valley-Alleghany Regional Hazard Mitigation Plan Cover Sheet – 1 Page Hazard Mitigation Plan Committee – 1 Page Table of Contents of the Regional Mitigation Plan – 4 Pages Town of Vinton Section – 14 Pages Recommendations No action required. Town Council Agenda Summary Meeting Date October 1, 2019 Department Planning and Zoning Issue Briefing on the Notice of Intent to Award Engineering Services to Mattern & Craig for the Walnut Avenue Bicycle and Pedestrian Accommodations Project – 5th Street to Town West/City of Roanoke Limits Summary The estimated total Project cost for the Walnut Avenue Bicycle and Pedestrian Accommodations Project is $1,446,282.00. The Project is funded through the Roanoke Valley Transportation Policy Organization’s (RVTPO) Regional Surface Transportation Program (RSTP)/Set-Aside Transportation Block Grant (STBG) Program. The Project will be governed and administered under the Locally Administered Projects (LAP) Manual. A Request for Proposals to provide engineering services was issued on March 20, 2019, with a due date of April 25, 2019. The Town received six (6) Request for Proposals (RFPs). The RFPs were reviewed and scored by the members of the Engineering Services Selection Committee (Anita McMillan, Pete Peters, Joey Hiner, Nathan McClung, Kenny Sledd, and Brandon Gann (a non-voting member). On June 11, and June 12, 2019, the Selection Committee interviewed four firms, and a meeting was held after the last interview to discuss the strengths and weaknesses of each firm, which included the firms’ technical presentations. Staff called and spoke with the listed references that were submitted by the top-ranked firm, Mattern & Craig, on June 13, 2019, and the Selection Committee was briefed regarding the reference checks. A Notice of Intent to Award was issued to Mattern & Craig on June 14, 2019. A pre-scoping meeting with Mattern & Craig, VDOT and Town personnel was held on July 2, 2019, and a kick-off meeting was held on July 16, 2019. Staff is currently reviewing the Scope of Services and fee schedule submitted by Mattern & Craig. Attachment Mattern & Craig Proposed Scope of Services Recommendations No action required Town Council Agenda Summary ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 1 of 12 BACKGROUND/PROJECT UNDERSTANDING The primary objective of the Project is to provide pedestrian and bicycle accommodations/routes (multi- modal paths) along Walnut Avenue from just west of the Walnut Avenue/Glade Creek Bridge to the western Town limits. The Project distance is +/- 0.3 miles. The route may consist of on-street bicycle paths and standard sidewalks along the back of curb, or another form of shared paths. The route may also be located only primarily along one side of the existing road and may involve formal crossings. The Project is being funded through VDOT and FHWA (RSTP/STBG Funds) and must adhere to VDOT’s requirements and the federal rules and regulations tied to the funding agreement (Standard Project Administration Agreement). The requirements of project development and administration are outlined in the Agreement and VDOT’s Locally Administered Projects (LAP) Manual. It is understood the project is a Tier 1 Project as defined by the LAP Manual. The Dis-advantaged Business Enterprise (DBE) participation requirement in the Professional Services Contract is 12-percent. Critical to the project success is ensuring the project progresses in a timely manner to ensure continued funding. Critical milestones related to progress include: execution of project administration agreement (completed); kick-off meeting with VDOT District Coordinator (completed); project scoping report & estimate of construction cost; VDOT Review submissions (50% and 90% plan and construction cost estimate review); Right-of-way acquisition, Authorization to Advertise; and, beginning of construction. Community outreach/presentations are a critical component of the Project as well. It is understood that a majority of the project can be constructed within existing public right-of-way or on property currently owned by the Town of Vinton (Parcel ID 060.15-02-01.00-0000). Depending on the final configuration and alignment, other portions of the project will likely involve right-of-way acquisition and temporary construction easements from adjoining property owners along Walnut Avenue. These property owners include: Viking Fence Company, Inc. (Parcel ID 060.15-02-01.01-0000 and 060.14-02-19.00-0000), NILAM Corporation (Parcel ID 060.14-02-17.00-0000), CARGILL, Incorporated (Parcel ID 060.14-02-16.00-0000), and potentially portions of Norfolk Southern right-of- way. A key design component to this portion of the work is resolution of commercial entrance configurations and re-location of the direct off-street parking along the frontage of the Viking Fence building. It is understood that the project was initiated without a Right-of-way Phase, but the Project structure will be amended by VDOT to include a Right-of-way/Utility Plan Phase. The scope of services includes preparation of a specified number of right-of-way and temporary construction easement plats. The Professional Services work (Engineering) of the project will generally include: boundary, topographic, and design surveys; environmental services - wetlands/jurisdictional waters delineation, Hazardous Materials Due Diligence Certification, and Water Quality Permits and Natural Resource Due Diligence Certification; development of preliminary route alignments and typical sections; development of concepts for revised entrance and relocation of the direct off-street parking configurations, and working with the Town to acquire approval from affected property owners; development of Right-of- way/Utility Relocation Plans; development of final construction documents (plans and specifications and contract documents); development of construction cost estimates; submissions to VDOT at prescribed ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 2 of 12 intervals; and, submission to Town and Roanoke County for Development Plan Review for construction permit documents. SCOPE OF SERVICES 1. Surveying: 1.1. General: Surveying services will be performed by H&B Surveying and Mapping, LLC (a certified DBE) under a sub-consulting agreement. 1.2. Property Research/Owner Notification: Survey notification letters should be prepared and mailed to cover the approximately 16 parcels of property located within the survey limits. The names and addresses (mailing address and property address) of all property owners located within the survey limits will be provided to the Town for checking and coordination. The Town will coordinate and send owner notification letters or provide direct correspondence for this project. Survey field work will begin once proper clearance has been received from landowners. Field personnel will carry copies of the documentation with them in the field during survey activities. 1.3. Deed and Right-of-way Compilation: Compile the parcels and rights-of-way for the properties within the project limits. This compilation will be used to recover property corners in the field and aid in preparing the final base plan. The existing right-of-way will be established within the project limits. Property lines and owners will be shown on all properties (16 Parcels) located within the survey limits. The following field and office tasks will be performed: 1.3.1. Field reconnaissance and recovery of property and right-of-way monument. 1.3.2. Acquisition of field ties for monuments or evidence of occupation. 1.3.3. Current property owner verification using the deed and plat information. 1.3.4. Recorded plat, deed, easement (through chain of title only) and plan research. 1.3.5. Best-fit analysis of compiled property boundary and right-of-way information based on found monuments. 1.4. GPS Survey Control/ Project Datum: Utilizing RTK Instruments connected to Smartnet Reference Station Network we will establish four (4) main survey control points for this project based NGS OPUS Solutions. The horizontal project datum will be Virginia State Plane South Zone NAD83 in US Survey Feet and the vertical datum will be NAVD 88. 1.5. Horizontal & Vertical Control Traverse: We will establish horizontal control points at approximately 200 - 300 foot intervals throughout the project utilizing conventional through adjusted traverse. Control points will be T-Bars, PK nails, or other material most appropriate for resisting removal or destruction. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 3 of 12 1.6. Layout & Location for Fixed Wing Aerial Panels: layout, set, and locate Fixed Wing Aerial Targets / PIDs. 1.7. Topography (Obscured Areas): we will utilize aerial mapping to acquire and develop the base mapping for this project, and we will conventionally locate/survey specific natural and manmade surface features, break lines and spot elevation for the aerial obscured areas as to develop the appropriate final survey delivery. This survey will consist of all visible physical features, which will include but is not limited to – storm and sanitary sewer as-built to include inverts, sign post, curb and gutter, edges of pavement, driveways, visible and recovered property monumentation such as iron rods, pipes, and concrete monuments, railroad rails, trees, shrubs, woods lines, sidewalk, existing building structures, fences, and retaining walls. 1.8. Topography (DTM Surface): merge the aerial data and conventional field run data to create a DTM surface and contour data showing 1’ interval contours. Gravel areas will be shown via Aerial Methods of which is scoped to a vertical accuracy of 0.15’+/-. The edge of pavement along the main corridor will be conventionally surveyed as a part of this project and will be of survey grade accuracy. 1.9. Annotation of Aerial Mapping: field annotate the aerial topography features located in the aerial mapping and conventionally locate any missing features. 1.10. Sub-surface & Above Ground Utility Data: utility locations will be performed by Miss Utility. Locate/survey and annotate all markings used to designate underground utilities. 1.11. Storm & Sanitary Sewer: locate storm and sanitary sewer structures to one structure outside the project area, or to point of outfall into Glade/Tinker Creek. This information will be shown in tabular format in the survey base plan. Rim and invert elevations of existing drainage structures will be obtained and existing pipe type, size, length, and direction of flow will be noted. 1.12. Survey will be prepared in AutoCAD file format with an XML file for the surface. 2. Environmental Services: 2.1. General: Environmental services will be performed by ECS Mid-Atlantic, LLC under a sub- consulting agreement. 2.2. Form EQ-429 Completion - This task will include: 2.2.1. Completion of Form EQ-429 (VDOT Project Early Notification) 2.2.2. Developing project location details/maps ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 4 of 12 2.2.3. Developing project description 2.2.4. Developing a narrative description of existing conditions 2.2.5. Preparing applicable maps 2.3. Form EQ-121 Completion - This task will include: 2.3.1. Completion of Form EQ-121 (VDOT Hazardous Materials Due Diligence Certification for Locally- Administered Projects) 2.3.2. Certification by the Town of Vinton of an appropriate level of inquiry made to identify potential hazardous substances or petroleum products within the project right-of-way will be required (See Task 2.4) 2.3.3. Prepare table summarizing results per parcel within the project area 2.3.4. Town of Vinton will sign the certification statement 2.3.5. Assumptions include: Additional hazardous material studies or soil/groundwater investigations will not be needed, FOIA fees, if applicable, will be covered or waived by the Town of Vinton. 2.4. Form EQ-555 Completion - This task will include: 2.4.1. Completion of Form EQ-555 (VDOT Water Quality Permits and Natural Resource Due Diligence Certification for Locally-Administered Projects) 2.4.2. Summary of compensatory mitigation, if required 2.4.3. Summary of threatened and endangered species (see Task 2.5) 2.4.4. Erosion & Sediment Control Plan information 2.4.5. Inspection details 2.4.6. Certification by the Town of Vinton 2.4.7. Town of Vinton will sign the certification statement 2.4.8. Assumes no stream or wetland impacts will occur 2.5. Phase I Environmental Site Assessment – This Task will include: 2.5.1. The Phase I Environmental Site Assessment will be prepared in general accordance with ASTM Standard E1527-13, Standard Practice for Phase I Environmental Site Assessments: Phase I Environmental Site Assessment Process. The Report will be completed for the five parcels anticipated to be impacted by the project and one report will be provided for all five parcels. This assumes parcels 060.15-02-01.00-0000 (Town of Vinton), 060.15-02-01.01-0000 (Viking Fence Co Inc), 060.14-02-17.00-0000 (Nilam Corporation), 060.14-02-19.00-0000 (Viking Fence Co Inc), and 060.14-02-16.00-0000 (Cargill Incorporated). 2.5.2. User Questionnaire - the Town of Vinton (user of the report) will complete and provide to Environmental Consultant a standard questionnaire that may be material to identifying recognized environmental conditions with respect to the site. The questionnaire will be included in the Phase I ESA Report and will assist in satisfying the “User’s Responsibilities” portion of the ASTM Standard. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 5 of 12 2.5.3. ASTM standard requires a search for the existence of environmental liens and activity and use limitations (AULs) to be conducted in order to satisfy “All Appropriate Inquiry” in accordance with 40 CFR Part 312. Scope of work assumes this information is readily available and that a third party provider to conduct this search will not be required. 2.6. Review Agency Coordination: 2.6.1. Conduct a review of the U.S. Fish and Wildlife Service online IPAC database to search for rare, threatened, and endangered species potentially located on or near the project site. It is understood the USFWS is not to be contacted directly without first speaking to VDOT Environmental personnel. A project review request can be submitted to USFWS with VDOT permission. 2.6.2. Review the Virginia Department of Game and Inland Fisheries (VADGIF) database information to evaluate the potential for state-listed species within a two mile radius of the project area 2.6.3. Consult with the Virginia Department of Environmental Quality (DEQ) Waste and Water Divisions to evaluate potential environmental concerns the project may pose to that agency 2.6.4. Review site data obtained from the Virginia Department of Conservation and Recreation (DCR) to identify potential Natural Heritage Areas 2.6.5. Conduct a review of the Virginia Department of Historic Resources (DHR) Cultural Resource Information System to obtain information of known cultural resources within the project area 2.6.6. Prepare a summary package of the above findings for initial VDOT review. Following VDOT review and approval, the project review package can be finalized in order to help secure a “capstone” letter 2.6.7. Scope assumes VDOT/Town of Vinton will provide necessary cover letter requirements and/or agency contact persons for the review request submittals. 2.7. Draft Programmatic Categorical Exclusion (NEPA/PCE) Completion - task will include: 2.7.1. Completion of a draft Programmatic Categorical Exclusion (PCE) Form, to include: Project information, a discussion of unusual circumstances, and an Assessment of potential environmental impacts 2.7.2. Scope assumes assistance from the Town of Vinton will be available for specific technical details, if necessary. 2.7.3. Scope assumes no environmental impacts are anticipated and that no additional studies will be required. 3. Preliminary Design: 3.1. General: 3.1.1. Attend Project Kick-off Meeting with representatives from Town and VDOT to fully discuss implementation of project efforts and exchange information. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 6 of 12 3.1.2. Perform Site Resource Inventory - visit the site, photograph site, and document existing conditions. 3.1.3. Compile base mapping and aerial photography of the project area that may be used for initial planning, exhibits, and schematic plan development. Aerial photography shall be the latest version of the VGIN Mapping provided by Town/County. 3.1.4. Review prior studies and exhibits developed for the project, including and exhibits and narratives used in the funding application. Identify key components and concepts that will be incorporated into the work of the project. 3.1.5. Develop and maintain a detailed project schedule and submit bi-weekly reports to the Town on the project progress and general compliance with schedule. Project schedule for subsequent Phases and Final Design will be finalized upon completion of Supplemental Study/Schematic Design Phase. 3.2. Concept Plan Development: Using available project background data and information from existing records (prior to final survey), develop a minimum of two (2) concepts showing the proposed project improvements. These concepts will be similar to those developed by engineer and presented to Town during the interview/selection process, and will focus on a “southern alignment” along the frontages of Viking Fence and NILAM Corporation with crossings near the Walnut Street bridge (eastern end) and possibly on the western end (near Town limits) to align with existing informal walkway under the Norfolk Southern trestle leading in to the City of Roanoke. In addition, we will: develop plans, sections, and renderings showing the proposed arrangements at the existing commercial entrances in to the Viking Fence and NILAM Corporation properties, and the proposed arrangements to address and/or relocate direct off- street parking in front of the Viking Fence property. 3.3. Scoping Report & Cost Estimate: Using concepts developed above, prepare a Letter Report summarizing the findings of the Concept Study along with an estimate of construction cost. This Report and Estimate will be submitted to VDOT to satisfy the “Project Scoping” requirements. 3.4. Present concepts to Town staff for review and discussion. Incorporate agreed-upon items into the plan and re-submit to Town for approval. 3.5. Prepare a Concept Design Report summarizing the findings and recommendations of the Preliminary Design Phase. The report shall include: a summary of the overall design objectives; an analysis and approach to meeting the objectives; sketches, plans and drawings depicting the proposed improvements; any known environmental issues that may affect design and permitting; the Engineer’s estimate of construction cost. The Report shall include plans, drawings, and other typical sections and details that will generally be 30-percent complete design drawings. Illustrations may include: sections, elevations, diagrams, plans, and enlarged sketches or models. Submit Report to Town and VDOT and meet to discuss findings and recommendations, and ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 7 of 12 address questions comments developed by Town and submit final Report. Refine/Update Report and 30-percent Plans and, if needed, resubmit for Review. 3.6. Incorporate survey and environmental findings into concept design drawings in order to develop concept design base drawings/plans. Prepare site specific Illustrations (sections, elevations, diagrams, plans, and enlarged sketches or models) of the area along the frontage of Viking Fence suitable for presentation to property owner in order to assist in “envisioning” of re-use of the direct off-street parking. 3.7. Design Workshop I - meet with Town’s Advisory Committee and affected property owners to review the proposed improvements. 4. Right-of-way/Utility Plan Development (50-percent Plans): 4.1. General: The Design Development Phase will address the general project objectives and proposed improvements in project areas as outlined in the Schematic Design Report. 4.2. Upon approval of the Schematic Design, prepare design drawings and plan sheets that depict all required improvements within the project areas. Plan set will generally include: a title sheet with location/vicinity map; general notes; plan sheets showing the proposed improvements within the project area; enlarged plan areas and sections showing details of the proposed multi-modal trail/walkway (bike and pedestrian accommodations) and other related features; enlarged plans showing details of the entrance conditions and direct off-street parking and other hardscape improvement; site specific and typical sections; and details. 4.3. Coordinate a utility field inspection to delineate any utility conflicts and required adjustments and perform a site visit with all affected utilities to discuss the required improvements, project schedule, and cost determinations. 4.4. Electrical Coordination – It is assumed that the existing power service to adjoining buildings may be impacted through required pole relocation. We will coordinate with AEP to arrange for the relocation of poles and service connections. Design to be performed by AEP and shown on Engineer’s plans for reference only. 4.5. Develop the Engineer's Opinion of Probable Costs with proposed items and quantities. Establish unit prices based on current VDOT bid tabulations and similar projects. Cost to be updated at each submittal (e.g. 50%, 90%, and final) and milestone event. 4.6. Approvals and Permits: We will provide a list of required permits and approvals necessary for the design elements included in the plans along with fees (if) required for the permits. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 8 of 12 4.7. We will coordinate with approving agencies (Town of Vinton, Roanoke County, WVWA, and VDOT) to determine submittal requirements and approval process. 4.8. Compile all environmental (NEPA) documentation (see Task 2) and send to VDOT for review. Coordinate with VDOT and answer questions as necessary to obtain the determination of either a categorical exclusion (CE) or a programmatic categorical exclusion (PCE). The appropriate forms (either EQ-102 or EQ-104) will then be prepared and submitted to VDOT to obtain the CE or PCE. Scope assumes the work of the project will qualify for a categorical exclusion (CE) or a programmatic categorical exclusion (PCE). 4.9. Prepare outline of Technical Specifications, Contract Documents, and all VDOT & Federal provisions as required. This shall include all VDOT and Federal Department of Labor Forms for Federally Funded Projects. 4.10. Perform in-house quality control/quality assurance review by a Professional Engineer (PE) other than the Project Engineer that will ultimately sign & seal the plans. Internal quality control revisions will be performed as a result of this review. 4.11. Design Workshop II - meet with Town’s Advisory Committee and affected property owners to review the proposed improvements. 4.12. Right-of-way/Utility Submission (50-percent) plans for Review. See section 8. 4.13. Right-of-way & Easement Acquisition: It is understood that fee-simple right-of-way will be required from three (3) properties/parcels. Upon completion of the R/W Plans, we will assist the Town in the process of securing the purchase agreements for the needed right-of-way. This will include preparing the plats and easement exhibits as noted in Section 6. It is also understood that the Town will request a waiver of an appraisal to estimate the fair market value of the required right-of-way, and will instead prepare a waiver valuation – known as a Basic Administrative Report (“BAR”). VDOT (and FHWA) approval is required for use of the BAR for acquisitions over $10,000 but less than $25,000. We will assist Town with the preparation of the BAR for up to three (3) parcels and submission of BAR to VDOT and FHWA. This work will be performed with assistance of 3B Consulting Services, LLC (a DBE) under a sub-contract with Engineer. 5.Final Design / Construction Document Phase (90% to Final Plans and Submission): 5.1. Upon completion of the review and approval of the Right-of-way/Utilities (50% Design) Plans, address Plan and Development Review Comments received from the Town, County, VDOT and other agencies. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 9 of 12 5.2. Further develop and finalize 90-percent plans. Additional detail will include: 5.2.1. Develop detailed utility plans for relocation of water and sanitary sewer 5.2.2. Final coordination of out-of-plan relocations for electrical, gas, telephone, and other public utilities. 5.2.3. Develop detailed grading (contour) plans and cross sections of the proposed improvements. 5.2.4. Develop detailed drainage and grading plans that will depict the collection, conveyance, and discharge of surface stormwater run-off from the project area. It is assumed the area of disturbance will be less than 1 acre. It is also assumed the project will discharge into an adequate channel either by piping or open channel flow to either Tinker Creek or Glade Creek. 5.2.5. Develop detailed Erosion & Sediment Control (ESC) plans suitable for submission to Roanoke County for plan approval and land disturbance permit issuance. 5.3. Prepare a Transportation Management Plan/Maintenance of Traffic Plan for the work of the project. Plan shall generally conform to applicable requirements contained in VDOT’s IIM-LD- 241. 5.4. Prepare Development Review Plan Package, required checklist, and applications and submit for review by the Town and the Roanoke County. 5.5. Perform in-house quality control/quality assurance review by a professional engineer (PE) other than the PE that will sign & seal the plans. Internal revisions will be performed as a result of this review. 5.6. Finalize all technical specifications, special provisions, and other Contract Documents as required. This will include all VDOT and Federal Department of Labor Forms for Federally Funded Projects. 5.7. Address any remaining comments developed during the 90% review. 5.8. Request/Obtain Authorization to Advertise including the required ROW certification and request authorization to advertise from VDOT. 5.9. Submit 90-percent and Final plans for Review. 6. Plats / Easement Exhibits: 6.1. Prepare up to three (3) right-of-way dedication plats. Include submission to Town and Roanoke County for review and approval. ATTACHMENT A - SCOPE OF SERVICES PROFESSIONAL DESIGN SERVICES CONTRACT WALNUT AVENUE BICYCLE AND PEDESTRIAN ACCOMMODATIONS (UPC 111649) TOWN OF VINTON, VIRGINIA CONTRACT NUMBER: TOV-2019-001PZ WA5THTWL Page 10 of 12 7. Bidding & Negotiating Phase: 7.1. Attend the pre-bid conference to assist in answering any questions or concerns pertaining to the project. We will prepare the meeting minutes for the Town’s use. 7.2. Through the bidding process, assist the Town with answering contractor's questions, inquiries, and requests for information. 7.3. Attend Bid Opening. 7.4. Attend pre-award meeting with VDOT, Town, and successful Contractor. 7.5. It is assumed the Town will distribute plans to prospective bidders and manage the bidding process. 8. Submissions: 8.1. Based on the project understanding and the scope of services outlined herein, the submissions listed below will be performed. 8.1.1. Project Scoping – Report & estimate of construction cost 8.1.2. Right-of-way/Utilities (50-percent): Submit plans and estimate of construction cost for County, Town and VDOT review. Plans will be suitable for procurement of needed right-of-way and easement. 8.1.3. Right-of-way/Easement Plats: Provide three (3) original plat or easement exhibits for Town and Owner signature. 8.1.4. 90-percent: submit plans, contract documents and specifications, and estimate of construction cost for Town, County, and VDOT review. 8.1.5. Request for Authorization to Advertise: 100-percent/ready for advertisement plans, contract documents and specifications, and estimate of construction cost for Town and VDOT review 8.1.6. Unless otherwise noted, submissions shall follow VDOT requirements and include: PDF (electronic); one full-sized hard copy; and one half-sized hard copy. Up to three (3) full-sized printed copies shall be provided to the Town for each submission. Meeting Date October 1, 2019 Department Administration Issue Consider adoption of Ordinance to amend Chapter 10, Animals, Article III, Animals Other Than Dogs and Cats, Section 10-93, Beekeeping of the Town Code Summary Council was briefed on the proposed Ordinance at their September 17, 2019 meeting by Nathan McClung and the William Byrd Middle School (WBMS) Beekeeping Club. In order to clarify Section (b) (5) of the Ordinance, the language has been amended to “shall provide access” (highlighted in Ordinance). Attachments Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary 1 ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 1, 2019 AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE amending Chapter 10, Animals, Article III, Animals Other Than Dogs and Cats, Section 10-93, of the Vinton Town Code. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that Chapter 10, Animals, Article III, Animals Other Than Dogs and Cats, Section 93 is amended as follows: Chapter 10 – ANIMALS * * * ARTICLE III. – ANIMALS OTHER THAN DOGS AND CATS * * * Sec. 10-93. – Beekeeping. (a) Definitions. Beehive means a single colony, hive or strand of bees, regardless of size. (b) It shall be unlawful for any person to maintain any apparatus, structure or device which has for its purpose the keeping of bees, or to in any manner encourage such bees to swarm or hive or otherwise remain within the town, except under the following conditions: (1) Owners or keepers of bees shall apply for a permit from the town manager who shall determine that all requirements of this section are met before the permit is issued. (2) Bee hives shall not be located closer than ten (10) feet to the property line of adjoining property of anyone other than the person maintaining the apiary. (32) Bee hives shall not be located closer than 40 feet to any street, house or other building used for residential purposes by anyone other than the person maintaining the apiary or any apartment, hotel, motel, office, commercial establishment, church, or school. or residence. (43) Hives shall be kept clean and painted and not more than 12 hives shall be kept at one location. with no more than four (4) beehives on any parcel of real property which contains ten thousand (10,000) square feet or less in area. With respect to parcels larger than ten thousand (10,000) square feet in area, one (1) additional beehive shall be permitted for each two thousand (2,000) square feet of area in excess of ten thousand (10,000) square feet. Notwithstanding the foregoing, during the months of April, May and June (swarm season) only, a person shall be 2 permitted to keep two (2) additional beehives, over and above those permitted during the balance of the year, on any parcel of real property (4) Bees shall not be handled or disturbed in daylight. (5) Property owner shall provide access to an adequate, accessible, and useable supply of water for the bees. * * * This Ordinance adopted on motion made by Council Member ____________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date October 1, 2019 Department Council Issue Work Session: 1. Procedures for Council Committees 2. Planning for Council Retreat Summary Council will discuss the procedures, duties and expectations of the Council Committees. They will also begin planning for the Council Retreat and finalize the date. Attachments None Recommendations No action required Town Council Agenda Summary