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HomeMy WebLinkAbout9/20/2016 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, September 20, 2016 AGENDA Consideration of: A. 6:30 p.m. - WORK SESSION 1. Briefing on aspects of public transit service provided to the Town of Vinton by GRTC d/b/a Valley Metro. B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS G. CONSENT AGENDA 1. Consider approval of minutes of regular Council meeting of September 6, 2016. H. PROCLAMATIONS, AWARDS, RECOGNITIONS, PRESENTATIONS 1. Introduction of new Police Officers and recognition of the promotion of Officer Giles to Corporal 2. Introduction of new Public Works employees 3. Report on the Vinton Volunteer First Aid Crew for August – Chief Wayne Guffey I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. PUBLIC HEARING 1. Consideration of public comments on the joint petition of County of Roanoke and Waukeshaw Development, Inc., for a rezoning of the former William Byrd High School properties, from R-2 Residential to MUD Mixed Use Development District, in order for the Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 properties to be redeveloped to residential units with supporting recreational and civic uses. The properties are located at 100 and 156 Highland Road, Vinton, Virginia, Tax Map Numbers 060.11-04-17.00 and 060.11-04-20.00. a. Open Public Hearing • Report from Staff – Anita McMillan • Receive public comments • Council discussion and questions b. Close Public Hearing c. Council to consider adoption of an Ordinance K. TOWN ATTORNEY L. BRIEFING 1. Briefing on a request from Mr. Audley Robinson, 222 Highland Road, to purchase the vacated and undeveloped portion, 25 feet wide by 138.52 feet long (3,463 square feet) of Glencoe Street right-of-way - Anita McMillan 2. Briefing on the proposed application for allocation of Virginia Department of Transportation (VDOT) SMART SCALE funds for the Walnut Avenue Improvements Project – Joey Hiner M. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution authorizing the Town Manager to file an application for allocation of Virginia Department of Transportation (VDOT) SMART SCALE funds for the Walnut Avenue Improvements Project – Joey Hiner 2. Consider adoption of a Resolution appropriating funds in the amount of $3,265.09 for the receipt of an insurance claim made on a Dodge Charger (Unit 1137) of the Police Department – Chief Tom Foster N. TOWN MANAGER O. FINANCIAL REPORT FOR JULY 2016 P. MAYOR Q. COUNCIL R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: September 27, 2016 - 7:30 a.m. – Public Works Committee meeting – Public Works Conference Room, 804 3rd Street October 4, 2016 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 Meeting Date September 20, 2016 Department Administration Issue Briefing on aspects of public transit service provided to the Town of Vinton by GRTG d/b/a Valley Metro Summary Carl Palmer, General Manager for GRTC d/b/a Valley Metro will brief Council on the following: 1. Ridership numbers on a monthly basis or quarterly basis. 2. Explanation of alternative bus service scenarios such as Vinton Circulator that would feed into a transfer for Campbell Court and how this might fit into the Vision for Valley Metro and the Roanoke Valley. 3. A more in-depth explanation of funding sources for operating and capital grants from federal, state and local agencies including the Federal Transit Administration (FTA), the Virginia Department of Rail and Public Transportation, and the City of Roanoke, as well as additional sources of funding from fare box revenues, and sale of passes. 4. Costs associated with Radar and Fixed operating routes in Vinton. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date September 20, 2016 Department Town Clerk Issue Consider approval of minutes of the Regular Council meeting of September 6, 2016 Summary None Attachments September 6, 2016 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, SEPTEMBER 6, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles Sabrina McCarty Janet Scheid MEMBERS ABSENT: Matthew S. Hare, Vice Mayor STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Interim Finance Director Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Liles, Council Member Scheid and Mayor Grose present. McCarty Mayor Hare was absent. Silence, Council Member Liles l Allegiance to the U.S. Flag. Roll call Under upcoming community events, Council Member Scheid reminded everyone of the October 23rd will conclude at the Twin Creeks Brewery also announced the Route 419 Visioning Plan that Roanoke County is holding on September 15th at 6:30 p.m. at the Tanglewood Holiday Inn. Chamber Golf Tournament on September 15th at p.m. with two bands and the VT-Tennessee game at Bristol television. Waterways on October 1st and the Fall Festival on th 2 Council Member Scheid made a motion to approve the Consent Agenda; the mo seconded by Council Member Liles and carried by 3-0-2; Yeas (3) – Liles, Scheid, Grose; Nays (0) – None; Absent (2) – McCarty, Hare. Approved minutes of the Regular meeting of August 16, 2016 The next item on the agenda was a Council Member Scheid read the Proclamation. Council Member McCarty arrived at the meeting at 7:11 p.m. Debbie Brogan of 743 Bexhill Drive expressed paving the entire street, put up a “Dead End” sign and remove the cones, metal plates, plywood and Department. “no snow removal” year. Department were on vacation. The next item on the agenda was a briefing on the petition of County of Roanoke and Waukeshaw William Byrd High School properties, from R-2 located at 100 and 156 Highland Road Virginia, Tax Map Numbers 060.11-04- 060.11-04-20.00. Anita McMillan first commented that on August 15th there was tour of the buildings followed by an open house at the War Memorial. The rezoning request is from R-2 Residential t Development District. R-2 District does not allow multi-family units to be developed The joint petitioner, Waukeshaw Development, will 3 present time they do not know the proposed use of the maintenance/art building on the lower lot. buildings into 77- to exceed 90 units of one-bedrooms, two-bedrooms and possibly three- converted into apartments, but its exact use has not been determined at this time. A m apartments will be one-bedroom. Since under the MUD District we allow 24 units per acre and this subject property has six acres, they could have up to 144 units. But the developer has said there will not be any more than 90 units. As far as the future land use, when the Vinton Area Corridors was done, this property was changed to recreational use on the upper lot, civic use and also R-3 which is more like high density. The proposed rezoning as meet that designation. As of right now, the lower recreational field will remain as is. Ms. floodways map and commented that the recreational field is in the floodway and the upper lot of the main building, annex existing buildings with additional parkin floodway. She reminded Council that the County easement along Glade Cre Phase II of the Greenway. The off- provided along Highland Road and from Gus Nicks Boulevard. If additional units are to additional off-stre accommodate those uses. Currently the zoning ordinance requires a minimum of one to two parking spaces for a one-bedroom 4 reduced if parking can be shared through an agreement even though there are two separate parcels. several of the property owners expressed concerns about the increased traffic in the staff report and the request decreasing the speed limit, installi at the intersection and providing for another access for egress and ingress to the properties. A resident also commented that there was an access possibility of opening that road back up. Council Member Scheid responded that reduce parking from the two per unit of off-street parking to 1.5 per unit for all of the units. A majority of the units will be one-bedroom. Council Member Scheid next asked if the submitted conceptual plan under the 1.5 per unit. The developer knows that they know the proposed use of the auditorium. The County also knows that additional off-street parking maintenance/art building into a new Membe available for the parking areas are allowed in the f floodplain. what their findings are on September 15th. She also understood and they frame to hear from them. Jill Loope with Roanoke County responded that the preliminary phase of the 5 recommended approval to the State Board which meets on September 15th. After this preliminary 30-60 days for that and once we get throug phase, the designation will occur. They should have that notification by both the State and National. Many times the State continue them. Ms. McMillan commented that the adjacent property Council Public Hearing on September 20th. Council Member Liles as Ms. McMillan showed the road on the aeria which was a driveway, but had been residents before it was closed. The next item on the agenda was to consider adoption of an Agreement creating such Authority. considered by the Authority. Theresa Fontana, our has Ms. Waddell will review with Council. the Town in 2013. As often happens years items need to be updated. The Authority had its bond counsel review the original agreement and he has recommended some revisions be approved by each of the member localities. In this particular case, the modifications that are substantive in how they affect the Town. The main 6 by the Statute. In Article III, Section 2, they added a clause that the Authority is a non-profit entity and in assets sale will vest in all of the member localities in contributions to the Authority. something that is already existing law. Article IV has b Board can establish dues or other financial fees as member localities. Article VIII pr the six member boards as opposed to previously it boards. There will be no additional monetary cost and requesting a specific vote on the matter. the revised Agreement. Council Member McCarty made a motion to adopt the Ordinance as presented seconded by Council Member Scheid Vote 4-0-1; Yeas (4) – Liles, Grose; Nays (0) – None; Absent (1) - Hare. Adopted Ordinance No. 977 reiterating Restated Ag Authority The next item on the agenda was to consider adoption of a Resolution items for the Reclassification of Positions. Anne Cantrell commented that at the Finance Committee meeting two weeks ago, the compression issues in the Public Safety departments the Committee several of the positions, which has This request is to move funds from the Contingency wages accounts. This will not cover the complete adjustment, but they are hoping help with this adjusted at the end of the fiscal year. 7 Council Member Scheid commented that this issue was addressed in the Finance Committee and staff was directed to come up with a solution which they have done and this is a fair solution. Council Member Liles asked what the plan end of the year. It is a typical clean- fiscal year. Council Member Liles made a motion to adopt the Resolution as presented; seconded by Council Member McCarty and carried by the following vote, with voting: Vote 4-0-1; Yeas (4) – Liles, McCarty, Scheid, Grose; Nays (0) – None; Absent (1) - Hare. Adopted Resolution (Contingency) to Reclassification of Positions The Town Manager advised Council that a Department of Emergency Management today multi- They approved certain aspects of the request and public rest Creek were also not allowable. appeal process and staff will start this process. The Mayor commented on an event that his Church held at Longwood Apartments recently Employee Picnic. Comments from Council: Council Member McCarty Manager had rece park. She continued partnership with the Town. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty following vote, with all members voting: Vote 4-0- 1; Yeas (4) – Liles, McCarty, Scheid, Grose; Nays (0) – None; Absent (1) - Hare Meeting adjourned 8 APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk Meeting Date September 20, 2016 Department Police Issue Introduction of new Police Officers and recognition of the promotion of Officer Giles to Corporal Summary Chief Foster will introduce the new Police Officers and recognize Corporal Giles Attachments None Recommendations None Town Council Agenda Summary Meeting Date September 20, 2016 Department Public Works Issue Introduction of new Public Works employees Summary Joey Hiner will introduce the new Public Works employees Attachments None Recommendations None Town Council Agenda Summary Meeting Date September 20, 2016 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew for August Summary Chief Wayne Guffey will be present to give this report to Council. Attachments August Report Recommendations No action required Town Council Agenda Summary                                                                       Vinton   First   Aid   Crew   Inc.   P.O.   Box   314   Vinton   VA   24179  Office   of   the   Chief  WGuffey@vintonems.com      August         2016   Report   ➢Volunteer   Truck   hours   was   533      of   468      possible   hours   for   114   %  ➢We   had   a   unit   in   service   100%   of   the   volunteer   time  ➢Medic   truck   marked   up   86%   and   a   BLS   Unit   14%   ➢Responded   to   90   out   of   109   calls   doing   volunteer   hours   82%  ➢Handled   84   out   of   109   calls   doing   volunteer   hours   77%  o Out   of   the   25   calls   career   handled   15   were   2 nd    emergency   calls  ➢Fractile   Response   time   was   10.17   ➢1519   man   hours   for   the   month   of   August                   Wayne   Guffey     Chief  Vinton   First   Aid   Crew  1 Meeting Date September 20, 2016 Department Planning and Zoning Issue Consideration of public comments on the joint petition of County of Roanoke and Waukeshaw Development, Inc., for a rezoning of the former William Byrd High School properties, from R-2 Residential to MUD Mixed Use Development District, in order for the properties to be redeveloped to residential units with supporting recreational and civic uses. The properties are located at 100 and 156 Highland Road, Vinton, Virginia, Tax Map Numbers 060.11-04-17.00 and 060.11-04-20.00. Summary Town Council was briefed on the rezoning request at their April 5, 2016 and September 6, 2016, regularly scheduled meeting. At the Planning Commission’s public hearing on September 8, 2016, Jill Loope, Director of Economic Development and Dave McCormack, principal of Waukeshaw Development, Inc. presented the request. The rezoning request of the former William Byrd School Properties to the MUD district will allow for the school properties to be adaptively reused for residential, civic, recreational, and possibly commercial uses. The proposed redevelopment of the upper lot consists of the two existing vacant buildings; the main two-story structure along Highland Road and the annex building located adjacent to the main building. These two buildings are to be redeveloped into approximately 77 but not to exceed 90 units of one, two, and three-bedroom upscale market rate apartment units. It is anticipated that 68 units will be one-bedroom; seven units will be two-bedroom; and 2 will be three-bedroom units. The existing auditorium located in the main building will not be converted into apartments but the proposed use of it has not been determined. Additionally, the renovation status is undetermined for the maintenance/manual arts building and the school bus operation located on the lower lot. No new additions or new buildings being planned for either lot. Additionally, no Town Council Agenda Summary 2 changes are planned for the recreational field located on the property adjacent to the proposed Glade Creek Greenway Phase II. There were three citizens in attendance: Mr. Doug Forbes, and Mr. Alan and Mrs. Katye Hale. A summary of the staff report was presented at the public hearing. Additionally, comments received at the rezoning Open House held on August 15, 2016, and the written comments that were submitted by Mr. and Mrs. Alan Hale to the Planning and Zoning Department on September 7, 2016 were read at the Planning Commission meeting. Mr. and Mrs. Hale concerns are traffic, primarily safety related and potential traffic volume from the proposed redevelopment of the school properties. Staff has forwarded the comments to Vinton Public Works and Police Departments prior to the Planning Commission meeting. The Planning Commission voted unanimously to recommend approval of the rezoning request by the County of Roanoke and Waukeshaw Development, Inc. Attachments 1. Staff Report 2. Written Comments from Alan and Katye Hale, 204 Highland Road 3. Ordinance Alternatives 1. Approve the rezoning request. 2. Deny the rezoning request. Staff recommends alternative 1, with some of the concerns to be addressed during the site plan review process. Recommendation Conduct Public Hearing and motion to adopt Ordinance STAFF REPORT PETITIONER: Roanoke County and Waukeshaw Development, Inc. PREPARED BY: Anita J. McMillan CASE NUMBER: 2-8-16 DATE: July 28, 2016 A. NATURE OF REQUEST A joint petition of Roanoke County Board of Supervisors and John McCormack, DBA Waukeshaw Development, Inc., requesting a rezoning of the former William Byrd High School and Roanoke County Career Center, from R-2 Residential to Mixed Used Development (MUD) District. The proposed redevelopment of the upper lot consists of the two existing vacant buildings; the main two-story structure along Highland Road and the annex building located adjacent to the main building. These two buildings are to be redeveloped into approximately 77 but not to exceed 84 of one, two, and three-bedroom upscale market rate apartment units. It is anticipated that 68 units will be one-bedroom; seven units will be two-bedroom; and 2 will be three-bedroom units. The existing auditorium located in the main building will not be converted into apartments but the proposed use of it has not been determined. Additionally, the renovation status is undetermined for the maintenance/manual arts building and the school bus operation located on the lower lot. No new additions or new buildings being planned for either lot. Additionally, no changes are planned for the recreational field located on the property adjacent to the proposed Glade Creek Greenway Phase II. The two parcels are located at 100 and 156 Highland Road, tax map numbers 060.11-04-20 and 060.11-04-17. B. APPLICABLE REGULATIONS The property is currently zoned R-2 Residential District which does not allow apartment/multi- family dwellings with 3 or more units and/or mixed uses to be located in the same building. Multi-family dwellings are only allowed in the R-3 Residential District with a Special Use permit, and by right in the PD Planned Development and MUD Mixed Use Districts. Mixed residential and business uses within the same building are currently only allowed in the business districts such as GB General Business (under certain conditions), CB Central Business (under certain conditions), PD Planned Development, or MUD Mixed Use. Mixed use is intended as an improvement over traditional, segregated-use zoning. Mixed use is a way of creating a multi-use, multi-purpose building or set of buildings, incorporating some combination of residential, commercial, industrial, office, institutional, or other land uses as part of the overall environment. The Town’s Mixed Use Development (MUD) district was adopted on April 21, 2015. The intent of the Mixed Use Development district is to encourage the orderly development of mixed residential/commercial sites and to encourage innovative development patterns that create a desirable environment, particularly for several vacant parcels, buildings, and underutilized properties located throughout the Town, which contain a number of constraints to conventional development. C. ANALYSIS OF EXISTING CONDITIONS Background The former William Byrd School building was constructed in 1930, and was used as an educational and vocational training facility from 1930-2010. The two-story main building consists of 62,760 square feet with an adjoining annex building having 6,980 square feet. The school’s condition assessment study was completed in August 2006, and an environmental study was completed in 2012. In May 2014, Roanoke County advertised a Request for Proposals for the sale and redevelopment of the property. The County received and accepted a proposal from Waukeshaw Development, Inc., to purchase and redevelop the property into a mixed-use residential development. To facilitate the redevelopment and historic preservation of the building, the County of Roanoke has submitted an application to the Virginia Department of Historic Resources (VA DHR) to determine the facility’s eligibility for inclusion in the National Register of Historic Places and the Virginia Landmarks Register. The County has been informed that their application has been tentatively approved by the VA DHR. As stated above the property is currently zoned R-2 Residential District which does not allow apartment/multi-family dwellings with 3 or more units and/or mixed uses to be located within the same building. Multi-family dwellings are only allowed in the R-3 Residential District with a Special Use permit, and by right in the PD Planned Development and MUD Mixed Use Districts. Mixed residential and business uses within the same building are currently only allowed in the business districts such as GB General Business (under certain conditions), CB Central Business (under certain conditions), PD Planned Development, or MUD Mixed Use. Prior to the rezoning application being submitted, several pre-filing discussions were held on May 8, 2016, May 11, 2016, June 30, 2016, and July 14, 2016, between Dave McCormack with Waukeshaw Development, Inc., Jill Loope, County of Roanoke Economic Development Director, as well as Town personnel. On July 21, 2016, a flyer regarding an open house on the proposed redevelopment of the former school property was mailed to the property owners of the neighborhood adjacent to the school. The flyer was emailed to local media outlets and advertised on the Town’s social media pages and website. On August 15, 2016, a tour of the former school property by the members of the Town Council, Planning Commission, and interested citizens took place. The tour was followed by an open house for the general public from 6:00 p.m. to 7:30 p.m. at the Vinton War Memorial. Dave McCormack, with Waukeshaw Development Inc., along with staff from Roanoke County and Town of Vinton were on hand at the open house held on August 15, 2016, at Vinton War Memorial, from 6:00 p.m. to 7:30 p.m. About 32 people, including members of the Vinton Town Council, Planning Commission, Town and County personnel, representatives from Waukeshaw Development, Inc., property owners from Highland Road, and other interested citizens attended the open house. A few of the attendees of the tour and open house were excited about the proposed project since they either attended the school or know someone who attended the school. Additionally, according to many of those who attended the open house, the former school building needs to be reused soon instead of being left vacant like it has been for quite some time. On August 18, 2016, a letter was mailed to surrounding property owners to notify them of the rezoning request and to inform them of the dates and times of the Planning Commission and Town Council public hearings. Additionally, the notice for the public hearings has been advertised in The Vinton Messenger and on RVTV-3. The public hearing by the Planning Commission will be held on September 8, 2016, and the Town Council public hearing will be held on September 20, 2016, respectively. Location – The two parcels are located at 100 and 156 Highland Road, and are identified by tax map numbers 60.11-4-20, and 60.11-4-17. The upper 6.494 acres parcel is identified as 100 Highland Road and is occupied by the former main school, and the annex building, and parking areas,. The majority of this parcel is located outside the special flood hazard areas. The lower 11.335 acres parcel is occupied by the maintenance/manual arts building and a school bus operation facility that includes a fuel station, a parking area for school buses, and recreational fields. The lower parcel is identified as 156 Highland Road with the maintenance/manual arts building located outside the special flood hazard areas and the remaining parcel is located either in the floodplain or floodway areas of Glade Creek. Both parcels can be accessed from Highland Road and Gus Nicks Boulevard. Topography/Vegetation – The lower lot is level and developed with a vacant maintenance/manual arts building, fueling/school bus operation center, paved and graveled parking areas, and recreational fields. The upper level is developed with two buildings, concrete sidewalks, paved and graveled parking areas, a grassy front lawn and a few mature trees. Adjacent Zoning and Land Uses –The areas to the west of the parcels are either zoned R-2 or R-3 Residential District are developed with triplexes and single-family dwellings. The areas to the north are separated by Glade Creek are located in the City of Roanoke. The County of Roanoke has donated an eighty feet wide greenway easement along Glade Creek for the construction of Glade Creek Greenway Phase II. Gus Nicks Boulevard, a four-lane main thoroughfare is situated to the east of the property. The area to the south is separated by Highland Road, and are zoned either M-1 Limited Industrial or R-1 Residential District, and are developed with single- family dwellings and an auto service center. D. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – Please see attached survey, property map, aerial photography, conceptual site plan including parking areas, and floor plans of the former main school and annex buildings, which were included with the rezoning application. As indicated in the rezoning application, the renovation status is undetermined for the maintenance/manual arts building and school bus operation that are located in the lower lot. The preliminary conceptual plan is showing that the proposed parking areas for the Project are located at the upper and lower lots. and upper lots. If the rezoning request for the parcels is approved by the Town Council, a formal site plan for the Project must be submitted for review and approval by the Town of Vinton and County of Roanoke. The property line adjustment plat submittal or formal agreement regarding the parking areas will be addressed during the site plans review process. Based on the preliminary floor plans submitted by Waukeshaw Development, Inc. the former main building and the annex buildings will be redeveloped into 77 residential apartments with the following breakdown; (1) Basement floor of both buildings – 27 one-bedroom and 3 two- bedroom apartments, (2) First floor level of both buildings – 29 one-bedroom and 4 two- bedroom apartments, (3) Second floor of the main building – 12 one bedroom and 2 three- bedroom apartments. The existing auditorium of the main school building will not be converted into apartments, with civic/community uses to be determined. As indicated in the rezoning application, the number of apartments shall not exceed 90 units. As shown in the submitted conceptual plan, 127 off-street parking spaces will be provided. At this time, the exact use of the existing auditorium, the maintenance/manual arts building, and the status of the school bus operation are undetermined. There are no plans for new additions or new buildings for the properties. As indicated by the Petitioners, there will no changes planned for the recreational fields that are located within special flood hazard areas. There will be a paved greenway trail be constructed along Glade Creek within the 80 feet wide greenway easement that was donated by the County of Roanoke to the Town of Vinton in April 2016. The Petitioners have indicated that the project consists of a total historic rehabilitation of the former main school and the annex buildings to upscale, market rate residential units, which will remove the potential for blight at the subject property, and improve an important “gateway” building coming into Vinton, as well as in the neighborhood and to Downtown Vinton. The County of Roanoke has submitted an application for all three buildings; main school building, annex building, and the maintenance/manual arts building to the Virginia Department of Historic Resources (DHR) for the National Register of Historic Places and the Virginia Landmarks Register. As of August 15, 2016, DHR has informed the County that the Evaluation Team of the DHR of the Virginia’s historic preservation office has considered the eligibility of the buildings for potential inclusion in the National Register of Historic Places and the Virginia Landmarks Register. The meeting of the State Review Board to consider the evaluation team’s recommendation will be held on Thursday, September 15, 2016. Further, Roanoke County will be pursuing the National Register Historic District nomination for the two parcels to allow all of the structures to be eligible for the National Register under two different owners (Waukeshaw Development Corporation, Inc., and Roanoke County). Waukeshaw Development Corporation, Inc., intends to use historic tax credits to rehabilitate the existing main and annex buildings to residential apartments; therefore, the property will be redeveloped in accordance with the Secretary of the Interior’s Standards for Rehabilitation. Most of the existing trees, front lawn, sidewalk connections, surrounding walls, stairs, and the original flagpole will be retained. The asphalt and graveled parking areas located to the west and north of the property will be redeveloped and landscaped for 127 off-street parking spaces. According to the Petitioner, the historic building will be preserved and sensitively adapted for housing. In using historic tax credits, the building will retain its architectural character and its environmental setting in the residential neighborhood. Changes to the exterior of the property and building will be minor. The property will remain primarily in residential in use. The classrooms will become individual apartments. The existing auditorium will be retained with civic/community uses to be determined. The existing maintenance/manual arts building proposed use has not yet been determined. The Mixed Use Development District will allow this space and the maintenance/manual arts building to be used for small business flex space offering opportunities for community activities, art/exercise classes, special events, and perhaps business services (e.g. coffee/snack bar, personal service concierge, shared co-working spaces, etc.). Site Access – The site can be accessed from Highland Road and Gus Nicks Boulevard. The primary access to the main and annex buildings will be from Highland Road. The primary access to the maintenance/manual arts building and the parking areas to the north will be from Gus Nicks Boulevard. Utilities – The developed parcels are served by public water and sewer services. An interior sprinkler system installation is being proposed during the redevelopment of the buildings. E. COMPREHENSIVE PLAN/FUTURE LAND USE The 2004-2024 Town Comprehensive Plan designated the developed parcels parks and recreation; community facilities and high density residential uses. The properties to the west and south are designated as high density residential, and the property to the southeast as general commercial. The Comprehensive Plan also recognizes that the Town does not contain a Historic Overlay District. The Town of Vinton 2004-2024 Town Comprehensive/Economic and Community Development Plans noted that during the public input prioritization process, the former William Byrd High School property as one of the two former school buildings to be adaptively reuse for elderly housing or an assisted living facility, was ranked as the third highest out of six categories presented. F. STAFF CONCLUSION Approval of the proposed rezoning from R-2 Residential District to Mixed Use Development (MUD) District would allow the existing vacant school buildings to be adaptively reused as residential and recreational/small business flex space. The proposed redevelopment of the school buildings would be consistent with the existing uses of the adjoining properties to the immediate west and south, which are developed with single-family and multi-family dwellings. As indicated by the Petitioners, the redevelopment of the property will promote and encourage the economic vitality of the community and preserve a historic building while providing increased economic investment. The Petitioners further indicate that the redevelopment of the properties for the proposed use will not adversely affect adjoining properties and will enhance the neighborhood by taking vacant buildings and repurposing them for a suitable alternative use that maintains the historic architecture and setting of the buildings. Adequate utilities and public facilities are already in place to serve the proposed apartments. G. CITIZEN’S COMMENTS At the open house about the proposed rezoning of the properties held on August 15, 2016, at the Vinton War Memorial, several adjoining property owners along Highland Road voiced their concerns and offered their recommendations pertaining to the proposed redevelopment of the property, as listed below: 1. Decrease speed limit from 35 MPH to 25 MPH along Gus Nicks Boulevard, to minimize accidents at the intersection of Highland Road and Gus Nicks Boulevard. The residents stated that they have had incurred vehicle damage due to accidents at this location. 2. Consider installing flashing signs to warn motorists on Gus Nicks Boulevard of vehicles entering traffic from and onto Highland Road. 3. Highland Road is a narrow road; therefore, the developer should consider providing another access for egress and ingress to the properties off Gus Nicks Boulevard. 4. One resident pointed out that there was a road that went through the middle of the two parcels, which ran from Highland Road to Gus Nicks Boulevard. The resident felt that having another access from Gus Nicks Boulevard instead of just Highland Road, will provide better traffic circulation, minimize traffic along the narrow right-of-way of Highland Road, and provide better access for emergency vehicles. 5. Ask Roanoke Gas Company to extend gas line along Highland Road. 1 ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, SEPTEMBER 20, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to approve the joint petition of County of Roanoke and Waukeshaw Development, Inc., to rezone the former William Byrd High School Properties, from R-2 Residential to Mixed Used Development (MUD) District, in order for the properties to be redeveloped to residential units with supporting recreational and civic uses, located at 100 and 156 Highland Road, tax map numbers 060.11-04-17.00 and 060.11-04-20.00. WHEREAS, on April 5, 2016, during regularly scheduled Town Council meeting, County of Roanoke and Waukeshaw Development, Inc., presented a PowerPoint presentation of the proposed development of the former William Byrd High School Properties; and WHEREAS, on July 8, 2016, the joint petition of County of Roanoke and Waukeshaw Development, Inc., to rezone the former William Byrd High School Properties, from R-2 Residential to Mixed Used Development (MUD) District, in order for the properties to be redeveloped to residential units with supporting recreational and civic uses, located at 100 and 156 Highland Road, tax map numbers 060.11- 04-17.00 and 060.11-04-20.00, was received; and WHEREAS, on July 21, 2016, a flyer regarding an open house on the proposed rezoning and redevelopment of the former school properties was mailed to the property owners of the neighborhood adjacent to the school including the City of Roanoke and County of Roanoke Department of Community Development; and WHEREAS, on August 15, 2016, an open house was held for the general public at Vinton War Memorial by the Petitioners about the proposed rezoning and redevelopment of the former William Byrd High School properties including the vacant buildings; and WHEREAS, on August 18, 2016, a letter was mailed to surrounding property owners notifying them of the rezoning request and informing them of the dates and times of the public hearings of the Planning Commission and Town Council; and WHEREAS, pursuant to the provisions of Section 15.2-2204 of the 1950 Code of Virginia, as amended, the legal notice for the public hearings has been advertised in The Vinton Messenger, the Town’s social media pages and website, and on RVTV-3; and WHEREAS, on September 7, 2016, regularly scheduled meeting of Town Council, the Council members were briefed with the rezoning request by Vinton and Roanoke County personnel; and 2 WHEREAS, the Planning Commission held a public hearing on September 8, 2016, and voted unanimously to recommend that the joint petition of County of Roanoke and Waukeshaw Development, Inc., to rezone the former William Byrd High School Properties, from R-2 Residential to Mixed Used Development (MUD) District, be approved; and WHEREAS, the Vinton Town Council held a public hearing on September 20, 2016. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia that the joint petition of County of Roanoke and Waukeshaw Development, Inc., to rezone the former William Byrd High School Properties, from R-2 Residential to Mixed Used Development (MUD) District, in order for the properties to be redeveloped to residential units with supporting recreational and civic uses, located at 100 and 156 Highland Road, tax map numbers 060.11-04- 17.00 and 060.11-04-20.00 be approved. This Ordinance adopted on motion made by Council Member ________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, Town Clerk 1 Meeting Date September 20, 2016 Department Planning and Zoning Issue Briefing on a request from Mr. Audley Robinson, 222 Highland Road, to purchase the vacated and undeveloped portion, 25 feet wide by 138.52 feet long (3,463 square feet) of Glencoe Street right-of-way. Summary In 1993, Mr. Audley Robinson, who resides at 222 Highland Road, petitioned the Town to close the undeveloped Glencoe Street. Town Council closed the street by Ordinance No. 584, which was adopted on April 6, 1993. The land was divided between Mr. Robinson’s property at 222 Highland Road and the Town-owned property at 350 Highland Road, known as Gearheart Park. On June 9, 2016, Mr. Steve Robinson, Mr. A. Robinson’s brother, came into the office to inquire if the Town would be willing to sell the 25 ft. x 138.52 ft. of the Town’s portion of the undeveloped street that was vacated in 1993. Mr. Steve Robinson stated that his brother is in poor health, and they would like to build an addition onto the house, as well as install a handicapped ramp. This strip of land is needed in order to install a handicapped ramp. Attachments 1. Plat showing the yellow portion that was conveyed to Mr. A. Robinson when the undeveloped street was vacated, and the green portion that they would like to purchase from the Town. 2. The aerial map and property information for the property owned by the Town of Vinton, 350 Highland Road. 3. The aerial map for the property owned by Mr. Audley Robinson, 222 Highland Road. 4. Ordinance No. 584, adopted on April 6, 1993. Agenda Summary 2 Recommendations None at this time. Please note that in the past, the Town has required the petitioner to pay for all expenses, including a survey of the portion to be purchased, survey plat, as well as legal fees. In addition to requiring the petitioner to pay the survey and legal fees, the Town has the right to sell the land for the assessed value. The 2016 tax assessment value for the land located at 350 Highland Road is $110,700.00, which is approximately $0.37 per square foot. The 25 ft. x 138.52 ft. portion of the property in question totals 3,463 square feet. Using the per square feet value of $0.37, the land that Mr. A. Robinson would like to purchase has a value of $1,281.31. If Town Council wants to proceed with the request, a purchase agreement will need to be drafted, signed by the purchaser, and presented to Town Council for approval, after a legal notice for a public hearing is advertised once in a newspaper having general circulation in the locality at least seven days prior to the date set for the hearing. 1 Meeting Date September 20, 2016 Department Planning and Zoning Issue Briefing on the proposed application for allocation of Virginia Department of Transportation (VDOT) SMART SCALE funds for the Walnut Avenue Improvements Project. Summary Virginia Department of Transportation (VDOT) SMART SCALE grant funding is currently available with applications for the grant due by September 22nd. In accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that a Resolution be received from the sponsoring local jurisdiction requesting VDOT to establish a SMART SCALE project in the Town of Vinton. The prioritization process for Smart Scale shall be based, at a minimum on the following factors: congestion mitigation, economic development, accessibility, safety, and environmental quality. Improvements along the Walnut Avenue Corridor were indentified in the Roanoke Valley Area Metropolitan Planning Organization (RVAMPO) Long Range Plan, the RVAMPO 2005 Regional Bikeway Plan, and the 2006 Pedestrian Access to Commercial Centers report prepared by the RVAMPO. The Walnut Avenue Improvements Project was also identified in the Vinton Area Corridors Plan, which was incorporated into the Vinton Comprehensive Plan by ordinance on February 16, 2010. The Walnut Avenue Corridor is one of the eight designated Urban Development Areas (UDA) of the Town of Vinton, as adopted by this Council on August 16, 2016, The 2013 Regional Surface Transportation Program (RSTP) sidewalk project along Walnut Avenue from 1st Street to 2nd Street has been completed, and the Walnut Avenue/5th Street bridge replacement project over Glade Creek has been completed through VDOT Six Year Improvement Program (SYIP) and Town of Vinton funds. Walnut Avenue Corridor Town Council Agenda Summary 2 Improvements from 5th Street to the Western Town Limit, including 8th Street intersection improvements, is listed on the FY17-FY22 VDOT Six-Year Improvement Program; however, is not fully funded. Improvements along the Walnut Avenue Corridor from 5th Street to the Western Town Limit, including 8th Street intersection improvements, would provide safer bicycle and pedestrian access to downtown Vinton, the Glade Creek Greenway, which is currently under construction, and to the Roanoke Valley Greenway system. If Council were to consider this SMART SCALE grant application, it would not require a local match from the Town of Vinton. It is important for the Town to be considered in this year’s funding cycle because if we miss this cycle, it will be two years before we can make application again. Attachments Aerial Map Recommendations No action required Meeting Date September 20, 2016 Department Planning and Zoning Issue Consider adoption of a Resolution authorizing the Town Manager to file an application for allocation of Virginia Department of Transportation (VDOT) SMART SCALE funds for the Walnut Avenue Improvements Project. Summary VDOT is currently accepting applications for SMART SCALE grant funding, with applications for the grant due by September 22, 2016. This grant application is for bicycle, pedestrian, and intersection improvements along the Walnut Avenue Corridor from the new bridge located at 5th Street to the western corporate limit. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, SEPTEMBER 20, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WALNUT AVENUE IMPROVEMENTS PROJECT A RESOLUTION authorizing the Town Manager for and on behalf of the Town of Vinton, to file an application for allocation of Virginia Department of Transportation (VDOT) SMART SCALE Program funds. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that a Resolution be received from the sponsoring local jurisdiction requesting the Virginia Department of Transportation (VDOT) to establish a SMART SCALE project in the Town of Vinton, Virginia; and WHEREAS, the prioritization process for Smart Scale shall be based, at a minimum on the following factors: congestion mitigation, economic development, accessibility, safety, and environmental quality; and WHEREAS, improvements along the Walnut Avenue Corridor were indentified in the Roanoke Valley Area Metropolitan Planning Organization Long Range Plan; and WHEREAS, bicycle improvements along the Walnut Avenue Corridor were included in the 2005 Regional Bikeway Plan for the Roanoke Valley Area Metropolitan Planning Organization; and WHEREAS, pedestrian improvements along the Walnut Avenue Corridor were included in the 2006 Pedestrian Access to Commercial Centers report prepared by the Roanoke Valley Area Metropolitan Planning Organization; and WHEREAS, the Walnut Avenue Improvement Project was identified in the Vinton Area Corridors Plan, which was incorporated into the Vinton Comprehensive Plan by ordinance on February 16, 2010; and WHEREAS, improvements along the Walnut Avenue Corridor, including 8th Street intersection improvements, will provide safer bicycle and pedestrian access to downtown Vinton, the Glade Creek Greenway, which is currently under construction, and the Roanoke Valley Greenway system; and WHEREAS, the Walnut Avenue Improvements Project from 5th Street to the Western Town Limit, including 8th Street intersection improvements, is listed on the FY17-FY22 VDOT Six-Year Improvement Program, however is not fully funded; and WHEREAS, this project is located within the Walnut Avenue Corridor, which is one of the eight designated Urban Development Areas (UDA) of the Town of Vinton, as adopted by this Council on August 16, 2016; and 2 WHEREAS, the 2013 Regional Surface Transportation Program (RSTP) sidewalk project along Walnut Avenue from 1st Street to 2nd Street has been completed; and WHEREAS, the Walnut Avenue/5th Street bridge replacement project over Glade Creek has been completed through VDOT Six Year Improvement Program (SYIP) and Town of Vinton funds. NOW, THEREFORE, BE IT RESOLVED, the Council of the Town of Vinton endorses the SMART SCALE candidate project for Walnut Avenue Improvements Project from 5th Street to the Western Town Limit, including 8th Street intersection improvements, and directs staff to formally apply for the project under the Construction District Grant Program by the September 22, 2016 deadline. BE IT FURTHER RESOLVED, that the Town of Vinton hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation (VDOT) and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right-of-way acquisition, and construction of a federally funded transportation project. BE IT FURTHER RESOLVED, that the Town of Vinton will be responsible for maintenance and operating costs of any facility constructed with SMART SCALE Program funds unless other arrangements have been made with VDOT. BE IT FURTHER RESOLVED, that if the Town of Vinton subsequently elects to cancel this Project, the Town of Vinton hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The Town of Vinton also agrees to repay any funds previously reimbursed that are later deemed ineligible for the Federal Highway Administration. This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Susan N. Johnson, Town Clerk Meeting Date September 20, 2016 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $3,265.09 for the receipt of an insurance claim made on a Dodge Charger (Unit 1137) of the Police Department. Summary On August 24, 2016, a Dodge Charger (Unit 1137) of the Police Department was struck by another vehicle, causing front end damage. The Town’s insurance carrier, VML Insurance Programs has issued a check in the amount of $3,265.09, which is the estimate from Buddy’s Auto Body, Inc. to repair said vehicle less the $500.00 deductible. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, SEPTEMBER 20, 2016 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, while driving home from work on August 24, 2016, Unit 1137 was involved in an accident with another vehicle. The other vehicle pulled in front of the Officer, causing a motor vehicle accident; and WHEREAS, the proper insurance filing was made with the VML Insurance Programs and has been received into the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $3,265.09; and WHEREAS, in order that Buddy’s Auto Body can be paid when the invoice is received for the work, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 Maintenance and Repair of Equipment. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: FROM: 200.1901.001 Recoveries and Rebates $3,265.09 TO: 200.3101.304 Maintenance and Repair of Equipment $3,265.09 This Resolution was adopted on motion by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose ATTEST: Susan N. Johnson, Town Clerk Meeting Date September 20, 2016 Department Finance/Treasurer Issue Financial Report for July 2016 Summary The Financial Report for the period ending July 31, 2016 has been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on September 12, 2016 to discuss this report and will make a presentation to Council at their Regular Meeting. Attachments July 2016 Financial Report Summary Recommendations Motion to approve the July 2016 Financial Report Town Council Agenda Summary Financial Report Summary Month Ending July 31, 2016 Revised Adopted YTD MTD YTD REMAINING % Budget Budget Posted BALANCE General Fund 200 Revenues 8,629,845 8,631,358 73,536 73,536 (8,557,822)1% Accrued Revenue Adjustment 151,290 151,290 Total Adj. Revenues 8,629,845 8,631,358 224,826 224,826 (8,406,532)3% Expenditures 8,629,845 8,631,358 467,322 467,332 (8,164,026)5% Revenues over/(under) Expenditures 0 (242,497)(242,507) Utility Fund 300 Revenues 3,684,151 3,572,778 126,024 126,024 (3,446,754)4% Bond Series 2013 111,373 0 0 (111,373) Operating Revenues 3,684,151 3,461,405 126,024 126,024 (3,335,381)4% Expenditures 3,684,151 3,572,778 318,234 318,234 (3,254,544)9% Bond Series 2013 0 111,373 0 0 (111,373) Operating Expenditures 3,684,151 3,461,405 318,234 318,234 (3,143,171)9% Revenues over/(under) Expenditures 0 (192,210)(192,210) Stormwater Fund 600 Revenues 299,792 299,792 0 0 (299,792)0% Expenditures 299,792 299,792 11,174 11,174 (288,618)4% Revenues over/(under) Expenditures 0 (11,174)(11,174) Total All Funds Revenues 12,613,788 12,392,555 350,849 350,849 (12,041,706)3% Expenditures 12,613,788 12,392,555 796,730 796,740 (11,595,815)6% Revenues over/(under) Expenditures 0 (445,881)(445,891) 9/12/2016 9:10 AM