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Home My WebLink About9/1/2015 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, September 1, 2015 AGENDA Consideration of: A. 6:00 p.m. - WORK SESSION 1. Briefing on Spot Blight Abatement Plans for: • 123 Gus Nicks Boulevard, Tax Map Number 60.16-1-3, Zoned CB Central Business District • 830 S. Pollard Street, Tax Map Number 60.19-4-4, Zoned R-2 Residential District • 308-B 9th Street, Tax Map Number 60.10-4-27. Zoned R-2 Residential District. 2. Briefing on the petition of Ms. Zizi LoFaro, dba Healing Solutions, LLC, the Petitioner for a Special Use Permit (SUP) to operate a counseling services office at 36 W. Cleveland Avenue, zoned GB General Business District. B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. CONSENT AGENDA 1. Consider approval of minutes for the regular meeting of August 18, 2015. G. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Proclamation - National Preparedness Month H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr., Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 J. TOWN MANAGER 1. Consider adoption of a Resolution authorizing the Town Manager to execute an Agreement with the Commonwealth of Virginia, Office of Intermodal Planning and Investment for the Urban Development Areas (UDA) Planning Grant. K. MAYOR L. COUNCIL 1. Consider cancellation of the October 1, 2015 Council meeting to allow Council and Staff to attend the VML Annual Meeting in Richmond, Virginia from October 4-7, 2015. 2. Public Safety Committee report M. CLOSED MEETING 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the 1950 Code of Virginia, as amended, for discussion regarding appointments to boards and commissions as authorized by subsection 1. N. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING O. ADJOURNMENT NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NEXT TOWN COMMITTEE/COUNCIL MEETINGS/EVENTS: September 15, 2015 - 6:00 p.m. – Work Session followed by regular meeting at 7:00 p.m. – Council Chambers Meeting Date September 1, 2015 Department Planning and Zoning Issue Briefing on Spot Blight Abatement Plans for: • 123 Gus Nicks Boulevard, Tax Map Number 60.16-1-3, Zoned CB Central Business District • 830 S. Pollard Street, Tax Map Number 60.19-4-4, Zoned R-2 Residential District • 308-B 9th Street, Tax Map Number 60.10-4-27. Zoned R-2 Residential District Summary On July 1, 2014, the Vinton Town Council adopted an ordinance to provide for the abatement of blighted properties. Per Section 14-142(a), Article V Spot Blight Abatement, Chapter 14 Buildings and Building Regulations, of the Vinton Town Code, the term “blighted property” means any individual commercial, industrial, or residential structure or improvement that endangers the public’s health, safety, or welfare because the structure or improvement upon the property is dilapidated, deteriorated, or violates minimum health and safety standards, or any structure or improvement previously designated as blighted under the process of determination of “spot blight”. Attachments 123 Gus Nicks Boulevard Spot Blight Abatement Plan and Blight Notification Letter 830 S. Pollard Street Spot Blight Abatement Plan and Blight Notification Letter 308-B 9th Street Spot Blight Abatement Plan and Blight Notification Letter Recommendations Direct Planning Commission to hold a public hearing. Town Council Agenda Summary Meeting Date September 1, 2015 Department Planning and Zoning Issue Briefing on the petition of Ms. Zizi LoFaro, dba Healing Solutions, LLC, the Petitioner for a Special Use Permit (SUP) to operate a counseling services office at 36 W. Cleveland Avenue, zoned GB General Business District. Summary On June 26, 2015, Ms. LoFaro, the petitioner, contacted staff regarding the possibility of operating a counseling services office at this location. Ms. LoFaro was informed that an approved Special Use Permit (SUP) would be required in order to operate a counseling services office at this location. The last use of the property was a real estate office. Per the Roanoke County Building Official’s office, a change of use will not be necessary for the counseling services office. On July 14, 2015, the Petitioner submitted the SUP application to operate a counseling services office at 36 W. Cleveland Avenue. At the August 6, 2015, work session of the Planning Commission, the Commissioners were briefed on the SUP request. On August 18, 2015, a letter was mailed to surrounding property owners to notify them of the request and to inform them of the dates and times of the Planning Commission and Town Council public hearings. Additionally, the notice for the public hearings has been advertised in The Vinton Messenger and on RVTV-3. The public hearing by the Planning Commission will be held on September 3, 2015, and the Town Council public hearing will be held on September 15, 2015. Attachment Staff Report on the Special Use Permit (SUP) request. List of Property Owners Notified and Vicinity Map Recommendations No action required Town Council Agenda Summary 1 STAFF REPORT PETITIONER: Healing Solutions, LLC PREPARED BY: Karla Turman CASE NUMBER: 1-09-15 DATE: August 24, 2015 A. NATURE OF REQUEST Zizi LoFaro, Petitioner on behalf of Healing Solutions, LLC, property owner of 36 W. Cleveland Avenue, is requesting a Special Use Permit (SUP) to operate a counseling services office at 36 W. Cleveland Avenue, Vinton, Tax Map Number 60.15-7-50, zoned GB General Business District. B. APPLICABLE REGULATIONS Article IV, District Regulations, of Appendix B, Zoning, of the Town Code Division 6, GB General Business District § 4-29(b), Special Uses. The intent of the GB general business district is to accommodate a wide range of retail and service uses which serve the community as a whole or cater to the traveling public. The district is intended to be applied along primary traffic routes and to areas having direct access to such routes, in order to provide safe and efficient access while avoiding the routing of traffic onto minor streets or through residential areas. The district regulations are designed to afford flexibility in permitted uses of individual sites in order to promote business opportunities, economic development and the provision of services. The district regulations are also designed to provide for harmonious development and compatibility with adjacent residential areas. Certain uses and structures are permitted in the GB general business district, subject to approval of a special use permit by the town council. C. ANALYSIS OF EXISTING CONDITIONS Background On June 26, 2015, Zizi LoFaro, the petitioner contacted staff regarding operating a counseling services office at this location. Ms. LoFaro was informed that an approved Special Use Permit (SUP) would be required in order to operate a counseling services office at this location. The last use of the property was a real estate office. Per the Roanoke County Building Official’s office, a change of use will not be necessary. On July 14, 2015, the Petitioner submitted the SUP application to operate a counseling services office at 36 W. Cleveland Avenue. Location – 36 W. Cleveland Avenue, Lt. 5-B Resubdivision for Gene L West, Off W. Cleveland Avenue. 2 Topography/Vegetation – The parcel is level, with landscaping around the building. There is a paved area containing eight (8) parking spaces, which will serve as the off-street parking spaces for the staff and the customer. Adjacent Zoning and Land Uses – The properties to the south, west, and northwest are zoned GB District and are developed with a medical facility, a church, a parking lot, and a driver’s education office. The properties to the east and northeast are zoned CB District and are developed with a single-family dwelling, and the Town municipal parking lot. D. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture The Petitioner is requesting for a special use permit to operate a counseling services office. There is an existing paved lot adjacent to the building that can be used as an off-street parking space for the staff and customers. Site Access - A paved driveway and parking lot located on W. Cleveland Avenue, a fifty feet (50’) right-of-way. Utilities – Public water and sewer services are available. Hours of Operation – The petitioner’s current plan is to work Tuesdays from 9 a.m. – 6 p.m. and every other Saturday from 10 a.m. – 2 p.m. In the future, she would like to be open Tuesday, Wednesday, and Thursday, from 9 a.m. – 6 a.m. and every other Saturday from 10 a.m. – 2 p.m. E. COMPREHENSIVE PLAN/FUTURE LAND USE The 1994 Town Comprehensive Plan under its proposed future land use designates the property and the neighborhood to the east as retail/commercial land use area. F. STAFF CONCLUSION The proposed counseling services office as indicated in the special use permit application might be considered consistent to the general characteristics of the neighborhood. Staff would like to state that with a special use permit request, the Planning Commission and Town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. Meeting Date September 1, 2015 Department Town Clerk Issue Consider approval of minutes for the regular meeting of August 18, 2015. Summary None Attachments August 18, 2015 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, AUGUST 18, 2015, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Janet Scheid Sabrina M. Weeks STAFF PRESENT: Christopher S. Lawrence, Town Manager Theresa Fontana, Town Attorney Ben Cook, Police Chief Donna Collins, Human Resources Specialist Barry Thompson, Finance Director/Treasurer Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Acting Town Clerk called the roll with Council Member Adams, Council Member Scheid, Council Member Weeks, Vice Mayor Hare and Mayor Grose present. After a Moment of Silence, a member of Boy Scout Troop #235 led the Pledge of Allegiance to the U.S. Flag. Roll call Under upcoming community events, Council Member Weeks announced an After School Bash at the War Memorial on August 30th from 2 pm to 6 pm. She commented on the success of the Vinton Breakfast Lions Club draw-down event this past Saturday. September 12th will be the next Mingle at the Market with the band The Worx. Also, on September 17th is the annual Chamber Golf Tournament at Hidden Valley Golf Club. Council Member Scheid announced that the Greenway Commission’s annual picnic will be Sunday, October 11th at 4 pm with the location to be determined. Vice Mayor Hare commented on the additional information that was requested at the July 21, 2015 meeting regarding the UDA Grant. The Town Manager commented that staff met with VDOT representatives last week and they provided additional information. The six-year plan and their philosophy behind what the State’s perspective is of encouraging the Urban Development districts was also discussed. He felt he is now ready to provide a Memo to Council with more details. Also, Council will be requested to approve the grant and authorize 2 the Town Manager to execute the necessary agreement at an upcoming Council meeting. His Memo will be a part of that package. Vice Mayor Hare made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, Scheid, Weeks, Hare, Grose; Nays (0) - None. Approved minutes for the regular meeting of July 21, 2015 and special meetings of July 22, 2015, July 23, 2015, August 5, 2015 and August 10, 2015 Council Member Adams read the Memo from Chief Cook naming Officer Terry Pittman as Officer of the month for July. The Mayor invited members of the Boy Scout Troop to speak. Daniel Webb reported on the attendance at summer camp in Pulaski County in July and other upcoming events. He began his Eagle Scout project at Thrasher United Methodist Church and is building a storage building to replace an older and smaller building. He also commented that the Troop would be available to help with any projects in the community. The Mayor congratulated Donna Collins on her promotion to Human Resources Director. Under citizens’ comments and petitions, Roger Overstreet of Vinton, commented on the closing of the pool and that we need to provide something for the children to do in Town. The next item on the agenda was a briefing on Accident Support Services International (ASSI). Chief Cook commented that this is a Canadian based company that wants to establish a vehicle collision center in the United States. If a vehicle accident is considered minor with no injuries and the vehicles are drivable with no other suspicion circumstances, they can be driven to a collision center. At the center, the driver will be assisted in documenting the damage to their vehicle, photographs will be taken and stickers will be put on any dents and scratches. The center can also fill out the accident report and submit it for them and help them contact their insurance company. The concept works well in very urban areas that have a lot of accidents and Roanoke County and Roanoke City are interested in for their localities. This could help free up officers’ time to allow them to respond to other calls for service. The Virginia State Police are also interested in the concept because of the interstates. 3 Chief Cook next commented that for the Town his department would continue with the same level of service that they always have by being present on the scene. After visiting a scene, they may refer someone to the center if there are questions about filing a claim with their insurance. In response to a question regarding who pays for the service, Chief Cook commented that the company will staff the center and they do want to have a police officer at the center. His initial thought for a location was to put it at the DMV. Council Member Adams asked what happens when the two drivers involved have conflicting stories on how the accident happened. There will be no pictures unless one of the drivers takes them. Chief Cook said he has some of the same concerns. He also asked if the Courts were in favor of this and Chief Cook said once they go to the collision center, the officer does not issue a summons. After additional comments from Council Members, Chief Cook reiterated that they will continue to offer the same level of service for accidents as they have been. His response to the other localities was because of the size of the Town and the level of service, they will not be participating in full with the collision center. The dispatchers will know that an officer will be contacted for any accident in the Town. It is his understanding that the County and City may go forward with this if they receive approval from their governing bodies. The next item on the agenda was a briefing on the Department of Motor Vehicles DUI Task Force. Chief Cook first commented that the Virginia DMV has grant funds available from the federal government to establish a regional DUI Task Force. The grant will fund the salary and benefits of an officer from each department as well as their uniform and related equipment and will fully equip a police car and all the associated overtime costs. There is a grant submission that is being processed by the Roanoke County Police Department. He would like for his department to be involved and if they do participate, he would put an officer on this Task Force and hire another one. However, he will not participate if his staffing does not allow it and he should know within the next two months. Chief Cook further commented that he is asking for the consensus of Council at this time to pursue the matter if staffing would allow it. Also, they have to 4 wait to see if the grant is approved or not, which will be sometime in October. Council Member Scheid asked what would the officers on the Task Force do. Chief Cook responded they will go out and set up check points for DUI’s, enhance patrol on 419 where there have been issues with DUI’s and on occasion may split up into several teams and work more than one locality at a time. Council Member Adams commented that DUI check points are done from time to time, for example, around holidays. Would this be an ongoing every week type of thing in the Valley and could we expect to see it somewhere most every night. Chief Cook said it would be a five day evening shift, for example, and their sole purpose would be to look for drunk drivers. Vice Mayor Hare asked what happens when the grant funds run out. Chief Cook responded there is no set time in the grant period, but it is anticipated it will run from three to five years. They will have to re-apply every year. Once the funds are gone, the officer, the vehicle and equipment will become a part of our department. Vice Mayor Hare asked if the officer would be available for any off-duty work such as events while on the Task Force and Chief Cook responded yes. Council Member Scheid asked how much the grant would be for and Chief Cook responded he did not know the exact amount. In closing, Chief Cook commented that if we choose not to participate either Roanoke County or Roanoke City will provide another officer, because the Task Force needs six. Council gave their consensus to proceed with pursuing the matter of participating in the DMV DUI Task Force if staffing would allow. Vice Mayor Hare asked if this officer would be on the Town’s payroll. Chief Cook responded that Roanoke County would be the fiscal agent of the grant and they will disperse funds as they are used. This will be discussed further in the upcoming Public Safety Meeting which is scheduled for Monday, August 24th, at 4:00 p.m. Further discussion was had regarding the upcoming Advanced Citizens’ Police Academy beginning 5 September 22nd which will run for six Tuesday nights. Vice Mayor Hare reviewed the June 2015 Financial Report and commented that the figures shown are unaudited results. The General Fund was within $2,000 of expenditures equaling revenues. The revenues of the Utility Fund were over expenditures by $305,625 as a result of the rate increases. In the General Fund, the 90% of expenditures and 90% of revenues shown on the summary are related to the grant amount of over $600,000. There were also some unbudgeted expenses such as the fire house. With regard to cash flow, overall between the General Fund and the Utility Fund, we are $32,000 less this year than we were last year. This is attributed to accruals that Mr. Thompson made for items that should have been received, but were not until after the cut-off for this fiscal year. The cigarette tax was less than what we had projected by $100,000. That amount was adjusted in the current budget. Vice Mayor next commented that the real estate tax increase went into effect immediately, so we received $91,000 of that increase in last year’s budget. Mr. Thompson commented that our sales tax was very strong at 9% above the projection and came in at about $1.4 million. The meals tax was right at 100% of the projection and the business licenses were just slightly under 100%. These are very good economic indicators. Vice Mayor Hare further commented that the transport fees are doing very well. Council Member Adams commented that the number of calls being answered with the 24 hour fire service and EMS are continuing to grow. The three departments are working together very well. Vice Mayor Hare made a motion to approve the Financial Reports for May 2015 and June 2015; the motion was seconded by Council Member Weeks and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, Scheid, Weeks, Hare, Grose; Nays (0) - None. Approved Financial Reports for May 2015 and June 2015 6 The Mayor commented on the ribbon cutting at the HIVE, our business incubator. Comments from Council Members: Council Member Adams commented on the Life Quest Program held on Tuesday at the War Memorial sponsored by the Lions Club. He then asked the Town Manager for an update on Valley Metro. The Town Manager commented that several options were discussed at the last meeting with Valley Metro. They are waiting for school to get back into session and then will start with some data collection through surveys on the ridership. Then, we will follow that up with at least one community meeting and will bring input and proposals from that meeting back to Council in a work session. Then, ultimately we will need to hold a public hearing. Council Member Weeks commented on the report by the Boy Scout and that she has some projects that they can volunteer for if they are interested. She asked the Town Manager to give an update on the skate board park. The Town Manager commented that the Walnut Avenue site that was selected was purchased with hazardous mitigation funds So, we have to have approval from FEMA. A comprehensive plan was submitted showing a parking lot, a greenway trail, a skate park concrete pad and a bathroom facility. They responded back that the plan was fine, but they had some concerns about the imperviousness of the concrete pad and wanted the parking lot to be more impervious. The greenway trail was okay to be impervious. We are in the process of responding back to them and have hired an engineer to help us.. Council Member Scheid expressed thanks to Council for their support and confidence in her and the time that the Town Manager spent with her yesterday. Vice Mayor Hare welcomed her to Council. The next item was to consider the reappointment of Mary Beth Layman to the Roanoke Valley Regional Cable TV Committee for a new three-year term to expire August 31, 2018. Council Member Adams made the nomination which was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, Scheid, Weeks, Hare, Grose; Nays (0). Reappointed Mary Beth Layman to a new three-year term on the Roanoke Valley Regional Cable TV Committee to expire August 31, 2018 7 The Town Manager reminded Council of the VML Annual meeting in Richmond from October 4- 7, 2015. He and Barry Thompson will be attending and he asked Council to let the Town Clerk know if they plan to attend so she can make all the necessary arrangements. Typically we cancel the Council meeting that falls during the conference. The Town Manager next commented regarding a fall retreat and that we need to try and decide on some available dates. He recommended that we hire a facilitator for this year and mentioned Kathy Baske-Young who we have used before. The Mayor agreed that it is good to have a facilitator every few years and Kathy Baske-Young has done a great job for Council in the past. He feels it is time for Council to start laying some immediate plans as well as long-term plans. Donna Collins thanked Council for their support of a Town softball team for the Roanoke County league. The games start on Monday, August 24th, and will be every Monday and Wednesday until the end of October. The games will be held at the Arnold Burton complex beside the VA Hospital. Council Member Adams made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, Scheid, Weeks, Hare, Grose; Nays (0) – None. The meeting was adjourned at 8:26 p.m. Meeting adjourned APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Acting Town Clerk Meeting Date September 1, 2015 Department Administration Issue Proclamation - National Preparedness Month Summary The month of September each year is set aside as National Preparedness Month. The theme this year is “Don’t Wait. Communicate. Make Your Emergency Plan Today.” Individuals can make a difference in their own community but not everyone has bought into preparedness. Research on personal preparedness indicates that individuals who believe they are prepared for disasters often are not as prepared as they think. In addition, some admit they do not plan to prepare at all. The challenge: Maximizing awareness and encouraging participation in disaster preparedness activities to affect change at the community level. Our nation’s emergency managers, firefighters, law enforcement officers, EMT/paramedics, and other emergency responders do an incredible job of keeping us safe, but they cannot do it alone. We must all embrace our personal responsibility to be prepared – in doing so; we contribute to the safety and security of our communities as well. We will promote this awareness throughout the month on our website as well as through our other forms of social media. Attachments Proclamation Recommendations No action required Town Council Agenda Summary PROCLAMATION WHEREAS, September is “National Preparedness Month” and creates an important opportunity for every resident of the Town of Vinton to prepare their homes, businesses and communities for any type of emergency including natural disasters and potential terrorist attacks; and WHEREAS, investing in the preparedness of ourselves, our families, businesses and communities can reduce fatalities and economic devastation in our communities and in our nation; and WHEREAS, the Federal Emergency Management Agency’s Ready Campaign, Citizen Corps, and other federal, state, local, tribal, territorial, private and volunteer agencies are working to increase public activities in preparing for emergencies and to educate individuals on how to take action, with this year’s theme being “Don’t Wait. Communicate. Make Your Emergency Plan Today”; and WHEREAS, emergency preparedness is the responsibility of every citizen of the Town of Vinton, and all citizens are urged to make preparedness a priority and work together, as a team, to ensure that individuals, families, and communities are prepared for disasters and emergencies of any type; and WHEREAS, all citizens of the Town of Vinton are encouraged to participate in citizen preparedness activities during the month of September and are asked to review the national preparedness campaign information at www.ready.gov or www.Listo.gov (in Spanish) and become more prepared. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton and on behalf of Town Council and all our citizens do hereby proclaim September 2015 as National Preparedness Month and encourages all citizens and businesses to develop their own emergency preparedness plan and work together toward creating a more prepared society. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 1st day of September, 2015. ______________________________________ Bradley E. Grose, Mayor Meeting Date September 1, 2015 Department Planning and Zoning Issue Consider adoption of a Resolution authorizing the Town Manager to execute an Agreement with the Commonwealth of Virginia, Office of Intermodal Planning and Investment for the Urban Development Areas (UDA) Planning Grant. Summary In June 2015, staff was informed by VDOT personnel that a project must meet a need identified in the VTrans2040 Multimodal Transportation Plan (VMTP) in order to be eligible for funding under House Bill 2 (HB2). By designating UDAs or other growth areas, localities can maximize opportunities for funding through HB2. On July 7, 2015, the Town Council and Planning Commission were informed that OIPI technical assistance grants would be available through August 31, 2015, to help localities that are considering amending their comprehensive plans to include UDAs or UDA-like areas, and Staff was directed to submit the grant application. The grant application in the amount of $65,000 was submitted on July 8, 2015. On July 17, 2015, OIPI awarded the Town the requested technical assistance grant. An agreement between OIPI and the Town has to be executed. The agreement contains a list of tasks to be completed by the Town. On August 6, 2015, meeting of the Vinton Planning Commission meeting, Dawn Michelsen was appointed to serve as the Planning Commission representative on the Planning Grant Steering Committee. Dave Jones was also appointed to the steering committee as an alternate Planning Commission representative. Attachments UDA Grant Award Letter Agreement between OIPI and Town of Vinton Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary NICK DONOHUE Director OFFICE OF INTERMODAL PLANNING AND INVESTMENT 600 E. Main Street, Suite 2120 Richmond, VA 23219-2416 (804) 786 8032 FAX (804) 786-6683 July 17, 2015 Anita J. McMillan Planning and Zoning Director Town of Vinton 311 S. Pollard Street Vinton, VA 24179 CC: Christopher S. Lawrence, Town Manager CC: Nick Donohue, Virginia Deputy Secretary of Transportation and OIPI Director Lorna Parkins, Michael Baker Intl. Vlad Gavrilovic, Renaissance Planning Group Ms. Anita McMillan, The Office of Intermodal Planning and Investment and the UDA grant program review committee, consisting of DRPT and VDOT representatives, is pleased notify you that the Town of Vinton’s grant application has been approved at the level of funding requested. You are now eligible to receive up to $65,000 in direct on-call consultant support from OIPI. Given the needs and circumstances in Vinton, VA, the UDA committee would like you to work with prime consultant Michael Baker and sub- consultant Renaissance Planning Group to complete this Urban Development Area work. Contact information for the Project Managers for this work is below. They will be reaching out to you shortly to begin the process of scoping to your exact specifications and needs. We advise that you spend 1-3 weeks scoping this work within the budget max set by the tier 1 award. The UDA committee then asks that you and the consultant submit a final scope of work so that the selection committee can review for consistency with your application. OIPI also asks that you return the attached agreement ensuring your intent and ability to adopt the UDAs identified throughout this planning process. Once this final scope review is complete and the agreement is signed, we will issue a notice to proceed and work can begin! Lorna Parkins, AICP Vice President, Transportation Planning Michael Baker International (804) 287-3176 LParkins@mbakerintl.com Vlad Gavrilovic, AICP Principal Renaissance Planning Group (434) 296-2554 x300 vlad@citiesthatwork.com 1 CONSULTANT SUPPORT TO FACILITATE DESIGNATION OF URBAN DEVELOPMENT AREAS AND APPROPRIATE ORDINANCES This Agreement, made this________ day of _________ in the year two thousand and fifteen, by and between the Commonwealth of Virginia, Office of Intermodal Planning and Investment, hereinafter called the Office, and the Town of Vinton, hereinafter called the Town. The goal of this initiative is to provide technical assistance in the form of direct on-call consultant support to assist local governments in one or more of the following: plan for and designate at least one urban/village development area in their comprehensive plan, revise as appropriate applicable land use ordinances (including appropriate zoning classifications and subdivision ordinances) to incorporate the principles of traditional neighborhood design (see §15.2-2223.1 of the Code of Virginia), assist with public participation processes, and other related tasks. The Town has expressed a need to utilize these consultant services for technical assistance to facilitate the designation of urban/village development areas for higher density compact mixed use development and revision to applicable land use ordinances. The Office agrees to provide funding not to exceed $ 65,000.00 for consultant services to provide technical assistance and the Town agrees to complete the following: 1. Analyze future growth patterns 2. Create a public involvement process 3. Adopt an amendment to the Comprehensive Plan to designate (or modify and update) at least one area as an urban/village development area, in accordance with §15.2-2223.1 of the Code of Virginia, to accommodate higher density compact mixed use development. 4. Adopt amendments to the zoning ordinance as necessary to create at least one district classification and the associated subdivision ordinance that will allow development according to the principles of traditional neighborhood design. Copies of all applicable documents shall be provided to the Office. The Town will work cooperatively with the Office on the above effort and make available to the Office copies of all associated timelines/schedules. The Office agrees to begin the planning process via the planning consultant immediately upon approval of this Agreement to initiate the use of these funds, and to schedule the completion of all work related to these funds by October 1, 2016. The Town will provide a progress report on the work outlined above to the Office on a bi-monthly basis, to begin after the execution of this Agreement. The progress report shall contain the status and expenditures for each of the tasks in the Scope of Work. 2 The Town agrees to provide the Office a final summary of the use of these funds and an accomplishment report upon the completion of the project. If the said urban/village development area is not adopted in the Town’s comprehensive plan within one year of study completion, and appropriate applicable land use ordinances (including appropriate zoning classifications and subdivision ordinances) not revised also within one year of study completion, the Town agrees to repay the planning grant in full to the Office within one year of that deadline (i.e. within two years of study completion). The Chief Administrative Officer for the Town has reviewed this Agreement with the Chairmen of the Governing Body and the Planning Commission and received their support to participate in this Agreement. The Governing Body and the Planning Commission shall each appoint one member of their respective group to serve on a planning grant steering committee to oversee the above effort. EXECUTION: The parties have caused the Agreement to be duly executed intending to be bound thereby. Town of Vinton By:___________________________________ Date: _____________________ Christopher S. Lawrence, Town Manager Commonwealth of Virginia Office of Intermodal Planning and Investment By____________________________________ Date: _____________________ 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, SEPTEMBER 1, 2015, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA OFFICE OF INTERMODAL PLANNING AND INVESTMENT (OIPI) CONSULTANT SUPPORT TO FACILITATE DESIGNATION OF URBAN DEVELOPMENT AREAS (UDA) AGREEMENT A RESOLUTION authorizing the Town Manager for and on behalf of the Town of Vinton, to execute an Agreement with the Commonwealth of Virginia, Office of Intermodal Planning and Investment (OIPI), for OIPI to provide consultant support to facilitate designation of Urban Development Areas (UDA) and appropriate ordinances, as well as to appoint one member of the Vinton Town Council to serve on a Planning Grant Steering Committee. WHEREAS, on July 7, 2015, Town Council and Planning Commission were informed that OIPI technical assistance grants would be available through August 31, 2015, to help localities that are considering amending their comprehensive plan to include UDAs or UDA-like areas; and WHEREAS, on July 8, 2015, the OIPI technical assistance grant application requesting funds in the amount of $65,000.00 was submitted; and WHEREAS, on July 17, 2015, the OIPI approved and obligated the grant fund requested in the amount of $65,000.00 to provide the Town of Vinton with consultant services to provide technical assistance support in developing a plan for and to designate at least one UDA in the Town Comprehensive Plan; and WHEREAS, the said grant requires the Town Manager to review the Agreement with the Governing Body/Town Council and the Planning Commission and receive their support to participate in this Agreement; and WHEREAS, the Town Council and the Planning Commission shall each appoint a minimum of one member of their respective group to serve on a Planning Grant Steering Committee to oversee the planning process to plan for and designate at least one UDA for higher density compact mixed use development and revision to applicable land use ordinances; and WHEREAS, the Vinton Town Council needs to authorize the Town Manager to execute the Agreement for the Project. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the Town Manager to execute said Agreement as presented to Council and any other necessary documents. 2 This Resolution adopted on motion made by Council Member _____________, seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Susan N. Johnson, Town Clerk Meeting Date September 1, 2015 Department Council Issue Consider cancellation of the October 1, 2015 Council meeting to allow Council and Staff to attend the VML Annual Meeting in Richmond, Virginia from October 4-7, 2015. Summary None Attachments None Recommendations Motion to approve cancelling the October 1, 2015 meeting Town Council Agenda Summary Meeting Date September 1, 2015 Department Council Issue Public Safety Committee report Summary The Public Safety Committee met on August 24, 2015. Council Member Adams will make this report to Council. Attachments August 24, 2015 minutes Recommendations No action required Town Council Agenda Summary 1 PUBLIC SAFETY COMMITTEE August 24, 2015 Present: Council Member Doug Adams Council Member Matt Hare Chief Tom Philpott Chief Richard Oakes Captain Chris Linkous Chief Benjamin Cook Donna Collins, HR Director Christopher Lawrence, Town Manager Call to Order: The meeting was called to order at 4:05 p.m. All members of the committee were present. Items for discussion: Council member Adams asked about the structure of the Committee. After general discussion it was decided that the committee should have a chair and also formally include the following on the committee: Two Town Council members, Volunteer Fire Chief, First Aide Crew Chief, Police Chief, Fire/EMS Captain, Town Manager, and HR Director. A motion was made and seconded to appoint Council Member Adams as Chair and Donna Collins as Secretary. Items to discuss for Public Safety Committee 1) Regional DUI task force briefing Chief Cook briefed committee that due to staffing levels he did not feel the department could dedicate an officer to this team. He has talked with Chief Hall with Roanoke County Police Department and confirmed that DUI efforts would still be focused in the Vinton community through DUI check points. The Committee discussed that staffing was the first priority and with task force services still being available to the community, a positive impact is still expected. 2) K-9 Unit Update Chief Cook briefed the committee on the status of the K-9 unit. Officer Chris Froeschl submitted a written letter to the Chief resigning his position as the K-9 handler for Jax. He will remain as a patrol officer in the department. Jax will continue to be cared for by Officer Froeschl until a permanent handler can be found. It was Chief Cook’s recommendation that the town discontinue the K9 services. Due to current staffing levels, with the department down four officers, and a minimum 6 week training period, which could be up to 13 weeks depending 2 on the course, it makes it very difficult to maintain daily patrol shifts. New hires, unless certified, will take until about June 2016 to be up and fully independent on the road. Council member Adams asked why we feel we are losing officers. Discussion followed regarding the increase in vacancies and the reasons. Chief Cook stated salaries were a top issue with most employees leaving. The Town is about $6,000 below our neighbors in Roanoke County and Roanoke City. And surrounding counties have higher starting salaries. Council member Hare stated it is critical and very expense to loose public safety employees. We need to evaluate salaries to be completive. This must also be done in a financially sustainable way for the whole organization. Mr. Lawrence concurred and stated we could proceed with just the Police Department, but as a small organization of 85 employees, this would create issues amongst departments that could be reduced by conducting the salary study for all departments. We also need to survey the police employees to try to learn if there are other reasons, such as work culture, other pressures on the police profession, policies, etc. Staff will bring back a recommendation and plan for salary study to the next meeting. 3) Police Car Purchase update to replace damaged K-9 car The K9 Unit vehicle was damaged to the extent that the car was considered totaled by the insurance company. With the recommendation of not replacing the K9 handler, the need for a replacement K9 car would be eliminated. Once a final decision is made about the handler for Jax, a decision about the car can be made. The settlement on the vehicle is approximately $17,000. The lease payment would get paid off first, at a total of $11,000. The remaining $6,000 would be placed in an equipment replacement account. With several vacancies, there is not a high demand on replacing the vehicle immediately. It was recommended that a new car not be purchased until the end of the fiscal year or when positions are filled and the vehicle is needed. Council Member Hare recommended the financial decision on how to pay for a new vehicle be forwarded to the Finance Committee for review and recommendation. Councilman Adams stated that the K9 unit is a nice service to have, but patrol staffing comes first. The service can be provided when requested from adjacent agencies. We have a strong relationship with our law enforcement partners and Vinton can still be well covered through shared services. 4) 24-hour Fire Service Implementation update Captain Linkous, Chief Philpott and Chief Oakes discussed with the Committee the transition to 24-hours. This has been completed and is working very well between volunteers, town staff and county staff. Some bumps have come up, but all have been handled professionally and through normal chain of command structure. 3 Chief Philpott commented that once the lockers are installed for Career staff in the new bunk room, the old lockers need to be returned to the bunk rooms in the First Aid Crew Building. Council Adams brought up an issue with the computer video VGA connection for the training room projector. This will be reviewed and corrected by the contractor. Chief Oakes stated the paint still needed to be completed in the Volunteer Fire Dept. apartment. Captain Linkous said it has been caulked and is being watched to be sure no more water is leaking through the window. This appears to be working, so painting is expected shortly by the contractor. Chief Oakes also question why a hole was drilled through the brand new washing machine which voids the warranty. Capt. Linkous responded that the automatic laundry detergent system requires this connection to work properly. Although warranty issues may be created by doing this, the town will cover any expenses or replacement expenses if issues arise. This is the same set up in the First Aid Crew building washing machine. A concern regarding noisy use of the day room after 10PM was expressed. Chief Oakes stated that he has discussed this with his group and expectations are set with volunteer and career staff to respect quiet time after 10PM. 5) New electronic lock system for Fire/Rescue Building(s) Mr. Lawrence updated the committee on the new lock system. Staff had met with Roanoke County Fire/EMS staff and reviewed the proposal from TYCO SimplexGrinnell for $30,685. Questions need to be answered regarding confirmation of each door that needs an electronic lock and the authorized administrators for the software. Councilman Adams stated that the Volunteers should have access to the system to assist in the administration of user cards. Mr. Lawrence requested a list of people that each agency is requesting to have access. He would discuss this with the software company and Roanoke County. The issue is how to partition Station 2 off from the County and have additional administrators. He will see if we can accommodate this request. A question was also asked regarding who would pay to maintain the lock system. This will be reviewed and a response provided back to the committee by Mr. Lawrence. Councilman Adams asked why there was a change in funding. The original proposal by Supervisor Peters was that the County would fund the entire cost. Mr. Lawrence stated that when he and Mr. Tom Gates, County Administrator discussed the proposal by Supervisor Peters, we felt that all other costs were shared 50/50 for the renovations of the building. This was an improvement to the 4 building and should follow the funding model that we used on the renovations. This went to the Board of Supervisors as a project funded at $15,000 by the County. The town would procure services and be reimbursed by the County by said amount. 6) New Ambulance Grant request to replace unit 23 Ambulance Unit 23 is up for replacement based on its years of service and mileage. Currently this unit has over 100,000 miles and is a 2007 year model. A 50/50 funding grant application was applied for last spring and was not approved by the EMS State board. Discussion centered on whether a stronger grant application could be made if it was through the volunteers. Mr. Lawrence stated that the general replacement schedule is to alternate a new ambulance between the career staff and the volunteers. Additionally the first run career staff truck is a year older and has slightly more miles than the first run volunteer truck. There is not a substantial difference between the two. Councilmember Adams stated that the number of grant requests is increasing and the available money is decreasing. The EMS board also seems to favor volunteer agencies, especially those that have financial issues to fund major equipment replacement. The town, county, and volunteers have a strong replacement program. It was agreed to proceed with the joint County/Town application for the grant. If this is not approved by the EMS board, we need to have plan B to submit a volunteer replacement grant in the spring. The town should assist in funding this ambulance in partnership with the volunteers under plan B. General Comments by committee Mr. Lawrence stated that monthly reports are being produced with new data to show the call volume and response times for each agency, Volunteer Fire, First Aid Crew, and Career Staff. However, this is being done by hand and is very labor intensive. This report format will continue for 6 months to help establish a base line. After this, it will return to normal reports that are easily produced by the software program. The downside is it does not report individual agency responses. Committee set its next meeting for October 15, 2015 at 4pm in the Council Conference Room. Adjournment: Being that there was no other business to discuss, the meeting was adjourned at 6:00 p.m. Meeting Date July 1, 2014 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the 1950 Code of Virginia, as amended, for discussion regarding appointments to boards and commissions as authorized by subsection 1. Summary Council will discuss the following: Planning Commission Paul Mason’s resignation on August 9, 2015 has created a vacancy of his unexpired term that ends on June 6, 2016. Finance Committee Wes Nance’s resignation from Council on July 2, 2015 has created a vacancy of his unexpired term that ends on June 30, 2016. Roanoke Valley Metropolitan Planning Organization (MPO) Wes Nance’s resignation from Council on July 2, 2015 has created a vacancy of his unexpired term that ends on June 30, 2017. Western Virginia Industrial Facilities Authority Wes Nance’s resignation from Council on July 2, 2015 has created a vacancy of his unexpired term that ends on June 30, 2017. Attachments Board and Commissions Booklet Summary Certification of Closed Meeting Recommendations Reconvene and adopt Certification of Closed Meeting Town Council Agenda Summary 1 BOARD OF ZONING APPEALS NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Allen S. Kasey 105 Giles Avenue 01/17/06 01/16/16 R #1895 Carolyn Fidler (Alternate) 428 Cedar Avenue 07/01/14 02/20/16 CM-7/1/14 VACANT (Alternate) 02/20/16 Robert W. Benninger 1206 Jeanette Avenue 01/17/07 01/16/17 R #1947 Donald R. Altice 627 South Maple Street 09/07/10 01/16/18 CM-12/18/12 Debra P. Hagins 505 Jefferson Avenue 01/17/09 01/16/19 CM-12/17/13 Frederick J. “Mick Michelsen 225 North Maple Street 01/17/10 01/16/20 CM-12/16/14 FAIR HOUSING BOARD (DISSOLVED BY ORDINANCE NO. 928 ON 11/6/12) HIGHWAY SAFETY COMMISSION NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Robert A. Patterson 1056 Blandford Avenue 11/01/07 12/31/16 CM–12/17/13 Carolyn Fidler 428 Cedar Avenue 03/04/08 02/04/17 CM-2/4/14 Roy G. McCarty, Jr. 450 Jackson Avenue 02/05/08 02/04/17 CM-2/4/14 Doug Adams 1632 Meadows Road 09/15/09 02/04/17 CM-2/4/14 Robert R. Altice 616 Maple Street 07/01/10 06/30/17 CM-7/1/14 James Warren Childress, II 223 Craig Avenue 02/05/09 02/04/18 CM-12/16/14 Fred L. Swisher 422 Chestnut Mtn. Drive 02/05/09 02/04/18 CM-12/16/14 Michael Hopkins 1129 Mountain View Road 12/16/14 02/04/18 CM-12/16/14 Benjamin Cook (ex-officio member) 311 South Pollard Street n/a n/a n/a (ex-officio member) 311 South Pollard Street n/a n/a n/a PLANNING COMMISSION NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Robert A. Patterson 1056 Blandford Avenue 01/01/07 12/31/15 R #1894 06/06/16 William E. Booth 1007 Blandford Avenue 07/20/10 10/31/16 CM-10/16/12 Dawn M. Michelson 225 North Maple Street 11/06/07 12/31/16 CM-12/18/12 David R. Jones 806 Olney Road 03/01/07 02/28/19 CM-12/16/14 2 FINANCE COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Matthew S. Hare 621 Aragona Drive 07/06/10 06/30/16 CM-7/1/14 06/30/16 Barry Thompson 311 South Pollard Street n/a n/a n/a Christopher S. Lawrence 311 South Pollard Street n/a n/a n/a PUBLIC SAFETY COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Irvin Douglas Adams, Jr. 1632 Meadows Road 07/03/12 06/30/16 CM-7/1/14 Matthew S. Hare 621 Aragona Drive 07/06/10 06/30/16 CM-7/1/14 Ben Cook 311 South Pollard Street n/a n/a n/a Christopher S. Lawrence 311 South Pollard Street n/a n/a n/a PUBLIC WORKS COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Sabrina McCarty 1012 Blakemore Circle 07/01/14 06/30/16 CM-7/1/14 Bradley E. Grose 404 Cedar Avenue 07/03/12 06/30/16 CM-7/1/14 Gary W. Woodson 311 South Pollard Street n/a n/a n/a STORMWATER CITIZENS ADVISORY COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION W. Ray Sandifer 912 Colbourne Avenue 09/04 n/a n/a David R. Jones 806 Olney Road 11/03 n/a n/a VACANT n/a 3 CLEAN VALLEY COUNCIL NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Anita McMillan 311 South Pollard Street 02/28/95 n/a n/a COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Hal Mabe 6010 Windcrest Lane, Roanoke, VA 24012 06/08 06/30/17 CM-7/1/14 I. Douglas Adams 1632 Meadows Road 05/05/15 06/30/17 CM-5/5/15 Chris McCarty 177 Knollwood Drive, Troutville, VA 24175 12/17/13 06/30/17 CM-7/1/14 Christopher S. Lawrence 311 South Pollard Street n/a n/a GREATER ROANOKE TRANSIT COMPANY NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Christopher S. Lawrence Vinton, Virginia 7/7/15 06/30/16 CM-7/7/15 ROANOKE REGIONAL PARTNERSHIP NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Bradley E. Grose 311 South Pollard Street 07/06/04 n/a n/a Christopher S. Lawrence 311 South Pollard Street 10/07/08 n/a R #1793 ROANOKE VALLEY – ALLEGHANY REGIONAL COMMISSION EXECUTIVE COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Christopher S. Lawrence (Non-elected member) 311 South Pollard Street 07/01/10 06/30/16 CM-6/4/13 Bradley E. Grose (Council member) 311 South Pollard Street 07/01/09 06/30/18 CM-5/19/15 4 ROANOKE VALLEY GREENWAY COMMISSION NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Anita J. McMillan 311 South Pollard Street n/a n/a n/a Matthew S. Hare 621 Aragona Drive 07/10/10 06/30/16 CM-6/4/13 Arthur La Roche, III 1453 Wolf Creek Drive 10/02/12 06/30/16 CM-6/4/13 Janet Scheid 1453 Wolf Creek Drive 07/01/09 06/30/18 CM-6/16/15 ROANOKE VALLEY METROPOLITAN PLANNING ORGANIZATION (MPO) NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION 06/30/17 Doug Adams 1632 Meadows Road 07/08/08 06/30/17 CM-7/1/14 ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION I. Douglas Adams (Council Member) 1632 Meadows Road 07/01/14 n/a CM-7/1/14 Christopher S. Lawrence (Executive Member) 311 South Pollard Street 10/07/08 n/a R #1795 Mary Beth Layman (Member) 1028 Almond Drive 09/03/91 08/31/18 CM-8/18/15 ROANOKE VALLEY RESOURCE AUTHORITY NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Christopher S. Lawrence 311 South Pollard Street 12/20/11 12/31/15 R #1948 WESTERN VIRGINIA INDUSTRIAL FACILITIES AUTHORITY NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION Gary W. Woodson 311 S. Pollard Street 02/18/14 02/03/16 CM-02/18/14 (Alternate) 311 S. Pollard Street 02/03/16 Christopher S. Lawrence 311 S. Pollard Street 02/18/14 02/03/18 CM-02/18/14 Bradley E. Grose (Alternate) 311 S. Pollard Street 02/18/14 02/03/18 CM-02/18/14 AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, SEPTEMBER 1, 2015, AT 7:00 P.M. IN THE IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member ______________, and seconded by Council Member _____________, with all in favor. ___________________________________ Clerk of Council