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HomeMy WebLinkAbout2/1/2011 - Regular TOE'. Bradley E. Grose, Mayor fell p r Vinton Municipal Building Robert R. Altice, Councilmember 311 South Pollard Street Carolyn D. Fidler, Vice Mayor z Vinton, VA 24179 Matthew S. Hare, Councilmember (540) 983-0607 William"Wes" Nance, Councilmember O ti 1884 Vinton Town Council Regular Meeting Tuesday, February 1, 2011 AGENDA Consideration of: A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Request to Approve Minutes for January 4, 2011 Regular Meeting 2. Request to Re-Appoint Carolyn Fidler to Highway Safety Commission — Resolution No. 1904 3. Request to Re-Appoint Roy McCarty to Highway Safety Commission — Resolution No. 1905 E. AWARDS, RECOGNITIONS, PRESENTATIONS F. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda G. TOWN ATTORNEY H. TOWN MANAGER 1. Request Re-appropriation of Funds for Encumbrances from June 30, 2010 — Resolution No. 1902 2. Report on Real Estate Assessment I. MAYOR J. COUNCIL K. CLOSED MEETING 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (1) of the 1950 Code of Virginia, as Amended, for Discussion or Consideration of Personnel Matters 2. Request to Convene in a Closed Meeting Pursuant to §2.2-3711 (A) 3 — Discussion or consideration of the acquisition of real property for a public purpose or of the disposition of publicly held real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body L. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING M. ADJOURNMENT NEXT TOWN COUNCIL MEETING: February 15, 2011 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 2 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 4, 2011, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Michael Kennedy, Public Works Director Stephanie Dearing, Human Resources Manager Anita McMillan, Planning Director Herb Cooley, Police Chief Joey Hiner, Assistant Public Works Director Karla Turman, Planning Associate Steve Doyle, Vinton Police Department Tim Lawless, Police Officer Agenda A. 5:30 P.M. — Roll Call and Establishment of a Quorum B. CLOSED MEETING 1. Request to Convene in a Closed Meeting Pursuant to §2.2-3711 (A) 3 — Discussion or consideration of the acquisition of real property for a public purpose or of the disposition of publicly held real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body C. 7:00 P.M. — Reconvene and Adopt Recertification of Closed Meeting D. INVOCATION E. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG F. CONSENT AGENDA G. AWARDS, RECOGNITIONS, PRESENTATIONS H. CITIZENS' COMMENTS AND PETITIONS - This Section is reserved for comments and questions for issues not listed on the agenda I. TOWN ATTORNEY J. TOWN MANAGER K. MAYOR L. COUNCIL 1. Finance Committee Report 2. Public Safety Report M. ADJOURNMENT 1 Mayor Grose called the regular meeting to order at 5:00 p.m. Roll call, invocation Following roll call, Councilman Nance moved to convene in a closed and Pledge of Alle- meeting pursuant to Section 2.2-3711 (A) (3) of the Code of Virginia, giance to U.S. Flag. as amended, for discussion or consideration of the acquisition of real property for a public purpose. At 7:00 p.m., the regular meeting reconvened and the Town Clerk read the Certification that the closed meeting was held in conformance to State Code requirements. Mr. Altice made a motion to adopt the Certification and Ms. Fidler seconded the motion that passed with a unanimous roll call vote. Mr. Billy Booth gave the invocation and Mr. Altice led the Pledge of Allegiance to the U.S. Flag. Mayor Grose reported that he had received correspondence from the Roanoke County Board of Supervisors concerning a resolution they had adopted expressing concern with regards to alcoholic energy drinks. He asked everyone to keep Mary Beth Layman and her family in their thoughts and prayers as they grieve the loss of her brother and a beloved aunt. Mr. Hare reported on the January 3, 2011 Finance Committee meeting that included discussion on the Town's October and November financial results. Mr. Hare noted that changes have been made to the budget to more accurately reflect and track whether revenues and expenses are where they are expected to be. He reported that in October, revenues were at 101% or approximately $26,000 more than was anticipated and expenditures were at 85%, mostly due to hiring delays. Mr. Hare advised that the General Fund was in good shape for the month of October. It was noted the Utility Fund revenues were slightly below expectations for October and expenditures were running drastically under what was anticipated for some reason. He explained that the Finance Committee is trying to determine why expenditures are running below anticipated levels. Mr. Hare noted that the number of water and sewer delinquencies have increased and praised the Town employees for working with customers who were not able to pay on time. Mr. Hare reported that in November, revenues were slightly down due to the fact that sales tax income came in later than usual. He noted that expenditures were also lower than anticipated for November due to delays in purchases and in hiring. 2 He advised that revenues for the Utility Fund were low again in November. He noted that if the December results remain the same, it will probably be necessary to come up with an action plan to increase revenues. Mr. Hare moved to accept October and November's Financial Statements. The motion was seconded by Ms. Fidler and passed with all in favor. Mayor Grose thanked Mr. Hare and staff for their efforts in putting the report together in a way that was easily read and understood. Mr. Hare reported that the Finance Committee reviewed the comments from the auditors and that a thorough, detailed response to those comments has been completed that indicates controls are being put in place to address the issues. He noted that the Town is going to have to refocus attention on collecting delinquent accounts. Mr. Lawrence advised that all of the issues discussed at the Public Safety Committee meeting will be reviewed by Captain Cook at the work session. Mr. Nance thanked all Town employees who were required to work over the holidays. He complimented Public Works for their hard work and dedication to ensure that the streets of the Town were clean and safe for the public during the Christmas Day snow fall. Mr. Hare brought up an issue regarding the Town's refuse collection. He noted that the Town Code has not been consistently applied throughout the Town which he believed to be the cause of an infestation of rodents. He felt that the Town needs to better enforce the Code and to educate the citizens of the Town on the issue of refuse. Mr. Lawrence responded that staff has been discussing the issue and is aware that they need to review the Code to see if it needs to be improved or changed. Mayor Grose adjourned the regular meeting at 7:45 p.m. WORK SESSION 1. Discussion — Commercial Trucks Mr. Lawrence noted that he had switched the order of the work session items 1 and 3 so that Ms. Turman, who has a long drive home, can leave. 3 Karla Turman reviewed staff's recommendations regulating commercial vehicles in residential neighborhoods. She noted that the draft ordinance retained the original Code section stating that any vehicle equipped with two or more rear axles would be considered a commercial vehicle. This would include any trucks with an extended work platform such as a "cherry picker", a bucket truck, trucks with a gross weight exceeding 7,500 pounds, tractor cabs, farm tractors, construction equipment, passenger buses, trailers, semi-trailers, limousines, tow truck, dump trucks as well as roll-back tow trucks, flatbed trucks, step vans, panel trucks, box trucks or similar types of vehicles. Ms. Turman advised that school buses, vans, light duty trucks or sport utility vehicles would not be considered to be commercial vehicles even though they may exceed 7,500 pounds. She noted that gross weight is determined by DMV and is included on the vehicle title. In response to a question from Mr. Nance regarding church buses, Mr. Lawrence recommended that the Ordinance exclude church buses. Ms. Turman reported that the proposed ordinance would exclude taxi cabs as a commercial vehicle. She noted that a trailer being used for commercial purposes is treated the same as a commercial vehicle and cannot be parked in a residential area unless it is being used for work being done on the property where it is parked. A brief discussion took place on how staff determines whether a trailer is being used commercially or not. Ms. Turman pointed out that the last time Council discussed this issue, she had asked if they wanted to treat commercial vehicles the same as recreational vehicles which are allowed to park at the back of residential property and she understood at that time they did not want commercial vehicles to have that option. Mr. Hare inquired as to whether commercial vehicle requirements were for aesthetic purposes or for safety reasons and Ms. Turman replied that it was both. Mr. Hare pointed out there were several people in his neighborhood who have been parking their trucks in Dillon Woods for years that would be highly upset if the Town suddenly began advising the owners that this was a violation of the Town Code. Ms. Turman explained that the ordinance is difficult to enforce if no one complains because the vehicles are usually only parked at the residences after business hours. Following considerable discussion on the definition of a commercial vehicle, Mr. Lawrence reported that he did not want the Town's enforcers to have to go out with a measuring tape to determine whether a truck meets the ordinance requirements or not. He pointed out that everyone seems to be in agreement with the ordinance except for the cross section of pick-up trucks that can become very large with the addition of utility beds on the back. He asked Council to determine during the next couple of weeks, how they want the Town to deal with this type of vehicle. He stated that staff is not "pro-actively" enforcing the code 4 at the present time but if they receive a complaint that is legitimate, they do respond to it. Following comments by each Council member on the proposed ordinance, Ms. McMillan stated that she received a request from a resident on Gates Lane that wants to park a limousine on his property and asked Council to consider adding limousines to the list of vehicles that would be allowed in residential areas. Following considerable discussion on the proposed commercial vehicle ordinance, Council was unable to come to a consensus on the issue. 2. Discussion — Police Department Capital Projects Captain Cook highlighted projects that are needed in the Police Department and indicated that the Finance Committee had been fully briefed on the projects at their last meeting. Captain Cook reviewed the purpose and benefits of individually assigned vehicles for Police officers. He reported that the approximate cost of a vehicle on the lease plan is $40,000 each in comparison to fleet vehicles that required the purchase of two or three vehicles each year at a cost of $280,000. He noted that the lease plan allows the Department to have more vehicles for the same period of time for $130,000 less. Captain Cook advised that the current lease will expire in 2011 and requested to use funds in the Wireless 911 account to pay for the first year of the vehicle lease renewal costs. Mr. Lawrence added that he would like to look into including the Town Manager's Crown Victoria in the lease agreement if Council authorizes the lease renewal. Mr. Nance asked how the leasing of the entire vehicle fleet compared to the cost of purchasing two or three new cars each year. Captain Cook replied that the leased vehicles would cost about $52,000 and the purchase of two or three new cars would be $80,000 to $120,000 annually. Captain Cook reported that the second capital project involved the development of an interview room and moving the records office to a corner of the former communications office. He noted that the current records office would become the interview room. The Captain pointed out that this would give the Records Clerk a measure of security that she does not currently have. He reported that part of the former communications room would be used as a conference/ EOC area. He advised that the only structural changes needed would be the addition of a non-load bearing 5 wall for the Records Office. Captain Cook reported that bids for needed improvements for the Records Office came in at $5,000. The Captain reported on the third capital project which involves the conversion of an existing jail cell into an evidence processing area. The Captain noted that the area currently being used as an evidence area would revert back to its original use as a break room. He reported that the total cost for the communications room upgrades would be approximately $17,000; the costs for the interview room would be about $3,000 which includes the cost of a camera system if it is needed, and the evidence processing room is estimated to cost approximately $5,000. Other Police Department financial needs discussed were: $5,000 needed for the Verizon Trunk fee and $4,228 for data sharing which involves the multi-jurisdictional server that allows the Police to retrieve information from several jurisdictions. In summary, Captain Cook reported that the requested projects would be brought to Council for a formal vote at their January 18th meeting. 3. Town Logo and Branding Mr. Lawrence briefly reviewed the information in the Council meeting packet regarding a new town logo and branding of the Town that was derived from the Downtown Plan Study. Following a short discussion on a proposed tagline that would be part of the logo (Hometown Values, Dynamic Vision), it was decided that the tagline would be removed from the logo. A discussion ensued on the ways that the new logo and branding could be used to market the Town. The work session adjourned at 9:45 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk 6 AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 4, 2011, AT 5:30 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member Altice, and seconded by Vice Mayor Fidler, with the following votes recorded: AYES: Altice, Fidler, Hare, Nance and Mayor Grose NAYS: None Clerk of Council RESOLUTION NO. 1904 AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 1, 2011, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, Carolyn D. Fidler's three-year term on the Vinton Highway Safety Commission will expire on February 4, 2011; and, WHEREAS, according to the Highway Safety Commission's By-laws, members are appointed for three-year terms by the Town Council and may be appointed to succeed themselves in office; and, WHEREAS, Ms. Fidler has been contacted and is willing to continue serving on this Commission, subject to reappointment by Town Council. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby reappoint Ms. Fidler to a new three-year term on the Vinton Highway Safety Commission that will run from February 5, 2011 through February 4, 2014. This Resolution adopted on motion made by Councilmember and seconded by Councilmember , with the following votes recorded: AYES: NAYS: ADOPTED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk RESOLUTION NO. 1905 AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 1, 2011, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, Roy G. MsCarty, Jr.'s three-year term on the Vinton Highway Safety Commission will expire on February 4, 2011; and, WHEREAS, according to the Highway Safety Commission's By-laws, members are appointed for three-year terms by the Town Council and may be appointed to succeed themselves in office; and, WHEREAS, Mr. McCarty has been contacted and is willing to continue serving on this Commission, subject to reappointment by Town Council. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby reappoint Mr. McCarty to a new three-year term on the Vinton Highway Safety Commission that will run from February 5, 2011 through February 4, 2014. This Resolution adopted on motion made by Councilmember and seconded by Councilmember , with the following votes recorded: AYES: NAYS: ADOPTED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk ACTION NO.: Reso. 1902 ITEM NO.: H.-1 TO: Chris Lawrence, Town Manager FROM: Barry W. Thompson, Treasurer DATE: January 27, 2011 SUBJECT: Revised Encumbered Fund Balance ISSUE/PURPOSE: To re-appropriate budget money for encumbrances to cover completion of outstanding projects from June 30, 2010 ACTION REQUESTED: For Council to re-appropriate money from last year's fund balance for encumbrances held open at the end of the 2010 fiscal year. JUSTIFICATION/: SUMMARY: All budgets lapse at the end of the fiscal year. The Town policy, however, is to allow for encumbrances at year end to be spent from year end fund balance. BUDGET IMPACT: The following budget entry needs to be made for the encumbered accounts and project accounts: General Fund Expenditures: Account Number Account Title Original Approved PO Amount PO Amount 200.3101.304 Police Mnt & Repair 499.00 499.00 Equipment 200.3101.553 Police Materials & 1,746.00 1,746.00 Supplies 200.3105.324 Police Wireless E-911 8,423.37 8,423.37 200.3105.341 Police Criminal 550.00 550.00 Justice Sys Imp 200.3105.349 Police Recorder Grant 31,792.70 31,792.70 200.3105.365 Police Webcad 19,246.63 19,246.63 continuation Grant 200.7101.302 Special Programs 300.00 300.00 Contractual Services 200.7101.304 Special Programs 6,000.00 3,800.00 Mnt & Repair Equip 200.7101.545 Special Programs 4,500.00 4,500.00 Greenwa , Material Supply 200.7101.716 Special Programs 2,207.75 0 Other Equipment 200.7107.350 SR Citizens Program 9,951.00 9,951.00 Mnt & Repair Bldg 200.8150.722 Eco Dev Special Proj 6,000.00 4,830.00 200.8170.302 Vinton Business 5,285.00 5,285.00 Center Contract Services Total General Fund 96,501.45 91,023.70 The source of funds for the foregoing appropriations is from the General Fund un- appropriated fund balance for encumbrances as of June 30, 2010: General Fund Revenue: Account Number Account Title Original Approved PO Amount PO Amount 200.1899.008 Re-appropriated 96,501.45 91,501.45 Fund Balance BE IT FURTHER RESOLVED, that the Vinton Town Council does hereby grant to the Utility Fund an additional appropriation in addition to the annual budgetary appropriation for the fiscal year ending June 30, 2010 for the function and in the amount as follows: Utility Fund Expenditures: Account Number Account Title Original Approved PO Amount PO Amount 300.9410.302 Water System Mnt 7,441.62 7,441.62 Contractual Services Total Utility Fund 1 7,441.62 7,441.62 The source of funds for the foregoing appropriation is from the Utility Fund un-appropriated fund balance. Utility Fund Revenues: Account Number Account Title Amount Approved PO Amount PO Amount 300.1899-009 Re-appropriated 7,441.62 7,441.62 Fund Balance BE IT FURTHER RESOLVED that the Vinton Town Council does hereby grant to the Capital Improvement Fund an additional appropriation in addition to the annual budgetary appropriation for the fiscal year ending June 30, 2010 for the function and in the amount as follows: Capital Improvement Fund: Account Number Account Title Original Approved PO Amount PO Amount 400.2404.782 CIP-VDOT Rev 13,100.00 13.100.00 Sharing Bridge 400.9104.755 CIP-Revenue Sharing- 4,108.43 4,108.43 08 400.9104.774 CIP-Building Fct 11,089.10 7,493.75 Assessment-09 400.9104.785 CIP- VBC Sign 09 13,152.72 13,152.72 400.9105.703 CIP-Water System Imp 5,858.47 5,858.47 —Communication Equip Total CIP Fund 47,308.72 43,713.37 The source of funds for the foregoing appropriation is from the Capital Improvement Fund un-appropriated fund balance. Capital Improvement Fund Revenue: Account Number Account Title Original Approved PO Amount PO Amount 400.1899.010 Re-appropriated 47,308.72 43,713.37 Balance Total All Reapproprieated $151,251.79 $142,178.69 Funds Balance DATE ACTION NEEDED: February 1, 2011 TOWN MANAGER'S COMMENTS: ppoly ri yv 1 * , ea # t u * 4 *W 4} s» v ` , ca � p 0 as 0 " Ulu 2W a ' C> C> CIO ON ts3 .- I C> '41 Cl , °° ' 7-1 -) to CIO a. , C 3 3^ y }a+. .,,..�.... �i�a § a gwek ,�y...,x� v9 ttm» � +Ww V � �" ; y� �. 'w✓ "� yto ♦g 4/q�y. x +Fwa vxw..re 1. t4 t z � 5 _ Cd It cs �» - ca > c „9b CI i it 0 cto t4 to :55 If lei C> vi lot Ln IM rtun to w C -tn Cs r c r Gt3 s. a. to �14 ,. tf) ' ccl 00 ti t� tn - " 0 u < " ro� . a � a to — . a� 00 zi 40. C"n Ca4 v2 '� s i a� bn 0 a� U y � U bA o M M M d' N 00 O M 7 W O 03 cC U O U I ^O C D G4 a v 0 RESOLUTION NO. 1902 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 1, 2011 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town of Vinton adopted an encumbrance purchase system to more properly reflect the Town's budget expenses, and WHEREAS, the Town Departments originally posted purchase orders in the amount of $96,501.45 in the General Fund, $7,441.62 in the Utility Fund, and $47,308.72 in the Capital Improvement Fund for items ordered, but not received by June 30, 2010, and WHEREAS, these purchase orders have been reviewed and reduced to the following amounts of $91,023.70 in the General Fund, $7,441.62 in the Utility fund, and $43,713.37 in the Capital Improvement Fund for items ordered, but not received by June 30, 2010, and WHEREAS, the encumbered expenses were posted as paid in the current budget and it is necessary to re-appropriate the funds in the current budget to properly reflect the source of funds for these purchases. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby grant an additional appropriation in addition to the annual budgetary appropriations for the fiscal year ending June 30, 2011, for the function and the amounts as follows: General Fund Expenditures: Account Number Account Title Original Approved PO Amount PO Amount 200.3101.304 Police Mnt & Repair 499.00 499.00 Equipment 200.3101.553 Police Materials & 1,746.00 1,746.00 Supplies 200.3105.324 Police Wireless E-911 8,423.37 8,423.37 200.3105.341 Police Criminal 550.00 550.00 Justice Sys Imp 200.3105.349 Police Recorder Grant 31,792.70 31,792.70 200.3105.365 Police Webcad 19,246.63 19,246.63 continuation Grant 200.7101.302 Special Programs 300.00 300.00 Contractual Services 200.7101.304 Special Programs 6,000.00 3,800.00 Mnt & Repair Equip 200.7101.545 Special Programs 4,500.00 4,500.00 Greenway, Material, Supply 1 200.7101.716 Special Programs 2,207.75 0 Other Equipment 200.7107.350 SR Citizens Program 9,951.00 9,951.00 Mnt& Repair Bldg 200.8150.722 Eco Dev Special Proj 6,000.00 4,830.00 200.8170.302 Vinton Business 5,285.00 5,285.00 Center Contract Services Total General Fund 96,501.45 91,023.70 The source of funds for the foregoing appropriations is from the General Fund un-appropriated fund balance for encumbrances as of June 30, 2010: General Fund Revenue: Account Number Account Title Original Approved PO Amount PO Amount 200.1899.008 Re-appropriated 96,501.45 91,501.45 Fund Balance BE IT FURTHER RESOLVED, that the Vinton Town Council does hereby grant to the Utility Fund an additional appropriation in addition to the annual budgetary appropriation for the fiscal year ending June 30, 2010 for the function and in the amount as follows: Utility Fund Expenditures: Account Number Account Title Original Approved PO Amount PO Amount 300.9410.302 Water System Mnt 7,441.62 7,441.62 Contractual Services Total Utility Fund 7,441.62 7,441.62 The source of funds for the foregoing appropriation is from the Utility Fund un-appropriated fund balance. Utility Fund Revenues: Account Number Account Title Amount Approved PO Amount PO Amount 300,1899-009 Re-appropriated 7,441.62 7,441.62 Fund Balance BE IT FURTHER RESOLVED that the Vinton Town Council does hereby grant to the Capital Improvement Fund an additional appropriation in addition to the annual budgetary appropriation for the fiscal year ending June 30, 2010 for the function and in the amount as follows: 2 Capital Improvement Fund: Account Number Account Title Original Approved PO Amount PO Amount 400.2404.782 CIP-VDOT Rev 13,100.00 13.100.00 Sharing Bridge 400.9104.755 CIP-Revenue Sharing- 4,108.43 4,108.43 08 400.9104.774 CIP-Building Fct 11,089.10 7,493.75 Assessment-09 400.9104.785 CIP- VBC Sign 09 13,152.72 13,152.72 400.9105.703 CIP-Water System Imp 5,858.47 5,858.47 —Communication Equip Total CIP Fund 47,308.72 43,713.37 The source of funds for the foregoing appropriation is from the Capital Improvement Fund un- appropriated fund balance. Capital Improvement Fund Revenue: Account Number Account Title Original Approved PO Amount PO Amount 400.1899.010 Re-appropriated 47,308.72 43,713.37 Balance Total All Reapproprieated $151,251.79 $142,178.69 Funds Balance Motion made by , and seconded by , with the following votes recorded: AYES: NAYS: ABSENT: APPROVED: Bradley E. Grose, Mayor ATTEST: 3 Darleen R. Bailey, Town Clerk 4 MEMORANDUM TO: Christopher Lawrence FROM: Barry W. Thompson Subject: 2011 Real Estate Tax Assessment Date: January 26, 2011 According to information provided by the Roanoke County Assessment Office, the assessed values for Taxable Properties which is used to calculated the tax levy for the Town of Vinton is $469,848,000 for calendar year 2011. At the current rate of$.03 the tax levy will be approximately $140,954 an increase of$413 over tax year 2010. Each penny on the tax rate currently generates approximately $46,985. Parcel Breakdown by Categories: Classification Count Land Value Bid Value Total Value Residential 2,552 64,061,500 239,222,200 303,283,700 Manufacturing 548 12,852,800 56,348,300 69,201,100 Commercial/Ind 516 24,081,000 72,873,600 96,954,600 Agricultural 2 408,600 0 408,600 3,618 101,403,900 368,444,100 469,848,000 The Town of Vinton's real estate tax levy has increased by approximately .29% for the calendar year 2011. A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2011 $ 469,848,000 Year 2010 - 468,470,600 Total Increase $ 1,377,400 Year 2011 $ 469,848,000 Less New Construction - 448,400 Net Assessed Value 469,399,600 Year 2010 - 468,470,600 Net Increase $ 929,000 Tax Levy: Year 2011 $ 140,954 Year 2010 140,541 Increase $ 413 Assessment Increase - 0.0029 or .29% AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 1, 2011, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member , and seconded by Council Member_ with the following votes recorded: AYES: NAYS: Clerk of Council