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HomeMy WebLinkAbout7/3/2012 - RegularTinton Town Council Regular Meeting Council Chambers AGENDA Consideration of - A. 700 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE a. Newly -elected Council Member — Irvin Douglas (Doug) Adams, Jr. b. Re-elected Council Member — William (Wes) Nance C. Re-elected Mayor — Bradley E. Grose 2. Mayor calls for nominations for Vice Mayor a. Town Clerk administers Oath of Office to Vice Mayor 3. Consider establishing regular meeting schedule 4. Consider establishing Council in the Neighborhood Meeting schedule ,a Z01 I, IL "N a. Christopher S. Lawrence, Town Manager b. Susan N. Johnson, Town Clerk cBarry W. Thompson, Finance Director/Treasurer d. Benjamin L. Cook, Chief of Police e. Elizabeth K Dillon, Town Attorney 1 & Public Works Committee b. Public Safety Committee C. Finance Committee or=— 1 Consider approval of minutes for the Council Regular Meeting of June 19, 2012. H. CITIZENS' COMMENTS AND PETITIONS - This section is reserved ME comments and questions for issues not listed on the agenda. N � 19:4 IT, R2,04*01111:1 I IL Pff-ATI&I 1*1 I Consider approval of the final location of the electronic message board monument sign at the intersection of Washington Avenue and Bypass Road. 2. Consider adoption of a Resolution appropriating funds for the replacement of the Fire and EMS Department building's water chiller. 1`114 - k 1491 1111M 1111111111MR111111111 114 11111 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings, Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 0 1.1 1 11 � I "JISAWFIGITIO =- August 6, 2012 - 5:30 p.m. — Finance Committee Meeting — Finance Departmelli Conference Room MIT11111•11w 0 �W VIL tIr# IIIL LOUIS Mari MI July 3, 202 July 17, 2012 Kell T ro OTTIT a, �M Ff RMA *ctober 16, November November 20, 2012 =.--=�W • • "WWA January 2, 2013 (New "Year's Day on 1 't) January 15, 2013 . I VA RWRI MATA EMMIMMOOMM IUT 1 • PROPOSED ,COUNCIL IN Tf1E NEIGHBORHOOD SCHEDULE October 16, 2012 April 16,2013 Living Walters Church --Midway community Craig Center -.- Gladetown community War Mernorial/VFW Building/Moose Lodge — Cundiff Elementary area and f4orn Elementary area Bradley E. Grose, Mayor Carolyn D. Fidler, Vice Mayor Robert R. Altice Matthew S, Hare William W. Nance 132cm STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Theresa Fontana, Town Attorney Stephanie Dearing, Human Resources Director Chris Linkous, Fire/EMS Captain Barry Thompson, Finance Director/Treasurer Gary Woodson, Public Works Director Ben Cook, Police Chief Mary Beth Layman, Special Programs Director Anita McMillan, Planning & Zoning Director Lauren Hodges, Facility Manager Joey Hiner, Assistant Public Works Director The Mayor welcomed everyone to the Recognition Ceremony honoring Vice Mayor Fidler. The Mayor then read a proclamation for Vice Mayor Fidler which was presented to her along with a clock and gift from Council. The Town Manager made comments and then presented her with a framed "Our Town" poster from the Town staff. After comments from Ms. Fidler, the Mayor then opened the floor and comments were received from Dick Cranwell, Barney Arthur, Patricia Puller and other Council members. The Mayor next called the regular meeting to order at Roll 7:30 p.m. The Town Clerk called the roll with Council Member Altice, Council Member Hare, Council Member Nance, Vice Mayor Fidler, and Mayor Grose present. The Mayor welcomed those in attendance. After a Moment of Silence, Mr. Altice led the Pledge of Allegiance to the U.S. Flag. Mr. Nance made a motion to approve the consent agenda as presented; the motion was seconded by Mr. Altice and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. Approved minutes of June 5, 201 Resolution No. 1972 re-appointi Bradley E. Grose to the Roano Valley Alleghany Regionz I i-- Commission and Resolution N• the Roanoke Valley Greenwi Coruttission tfir. Nance read a letter from Chief Cook naming Officer Stephen Foutz as Officer of the month for May. The next item on the agenda was a report on synthetic drug enforcement activities, Chief Cook made comments about the current epidemic with synthetic drug use (also bath salts) and how it is affecting localities nationwide. All the area police chiefs have developed a partnership with State and Federal law enforcement agencies along with other agencies to try through direct enforcement and education to get the drug off the street. The next item on the agenda was consideration of a Approved Resolution No. 1974 Resolution awarding a bid and executing a contract to awarding a bid and authorizing the replace the water chiller at the Vinton Fire and EMS Town Manager to execute a Building. The Town Manager commented that we have contract with Valley Boiler & been working on two HVAC replacement projects, one for Mechanical to replace the water Public Works and one for the Fire and EMS Building. The chiller at the Vinton Fire and EMS projects were put out to bid and we were successful with Building the chiller replacement for the Fire and EMS Building. The Resolution approves awarding that bid and a contract to Valley Boiler & Mechanical to replace the chiller, reworking of the mechanical room and a service contract. The Public Works project still came in over budget and that will be brought back to Council for consideration at a later date. The Town Manager indicated that a Resolution will be presented to Vice Mayor Fidler made a motion to approve the Resolution as presented; the motion was seconded by Mr. Nance and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays The next item was to consider a Resolution authorizing Adopted Resolution No. 1975 the transferring of funds to close out the Capital authorizing the Town Treasurer/ Improvement Fund (CIP). Barry Thompson explained Finance Director to transfer funds that a balance has been showing in the CIP fund for to close out the Capital several years and the auditors requested this action by Improvement Fund (CIP) Council to close out the CIP fund. Mr. Hare made a motion to approve the Resolution as presented; the motion was seconded by Vice Mayor Fidler and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The next item was an update on the electronic Coun agenda proposal. The Town Manager indicated that h- had been asked to evaluate and provide Council with proposal of moving to electronic Council agendas, Thin best course of action is to use the iPad. There would be 1 savings of $1,000 in direct costs, but the most saving] K would be recognized in the time involved in the preparation of the agenda package and the delivery time involved by the Police Department. Under a State contract, the iPads would run $535.97 each, which includes the iPad 2 Wi-Fi + 3G for Verizon plus a folio case and we would need to purchase three (3) for Council and one for the Town Clerk. Two Council Members currently have their own iPad. Roanoke County, who handles our IT account, is fine with the purchase of the iPads and the only thing required will be for each individual to sign an Agreement to access the Town's email on the iPad. There are funds in the FY2011-2012 budget and the Town Manager is requesting approval from Council to proceed. Mr. Nance asked about the Town incurring a monthly service fee for wireless internet service and the Town Manager responded that he did not think we would need to incur that cost. The Mayor commented that he would use his personal wireless service at home and Mr. Hare indicated he would not use 3G, but he needed to have something to use other than his business computer and the Mayor agreed. Vice Mayor Fidler made a motion to move ahead with the purchase of the iPads and electronic agendas; the motion was seconded by Mr. Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The Mayor announced that the Town has been awarded a $700,000 Downtown and Economic Revitalization Grant from the 2012 Community Development Block Grant (CDBG) by the Virginia Department of Housing and Community Development (VA DHCD) and expressed thanks to Town staff, the Downtown Management Team and citizens for the part they played over the past three years in the applications for this grant. The Town Manager then mentioned some key areas that have been targeted for revitalization with the grant funds, Mr. Thompson announced that the Treasurer's Association of Virginia is meeting in the Roanoke Valley from June 20-22 and the welcoming reception will be held at the War Memorial hosted by the Town, Mr. Thompson also announced that he has been selected as one of two Town Treasurers to serve on an advisory board for an Investment Pool with VML/VACo. Approved purchase of iPads a proposal to move to electron agendas 0 Anita McMillan announced that the Regionao' Commission would •' hosting a stormwater meeting on June 28 Ih at 3:00 • The Mayor commented that Council needs to be • their schedules to come up with a • for a Council retreat in late summer or early fall and to be • about any items for the agenda. He also congratulated the Vinton Chamber for the good turn -out at the Mingle at the Market. Comments from Council —Mr. Nance also congratulated the Chamber for the successful Mingle at the Market and mentioned that Chief Cook has invited local law enforcement officers and commonwealth attorneys to the War Memorial on June 291h. Chief Cook announced a Bike Rodeo event at Vinton Baptist Church on Saturday, June 23rd, from 10-2 and Mary Beth Layman announced that Shake, Bake and Sprout would also be going on at the same time at the Farmer's Market, FWATNO-1 12004003 19 TOWN OF VINTON 311 S. Pollard Street e Vinton, VA 24179 DATE PERMIT FOR: VALID BUSINESS LICENSE? ZONING ( ) Value $ Fee $ License #: im vz_0 SIGN (.Value $ 28,150 Fee $ Locality: _RQ_4dMf, -,.COOAJTY OTHER Value $ Fee $ (Require local license if value over $25,(l00) Total Fee $ PROPERTY OWNER., APPLICANT lumer 5xtjs LL C PERMIT FOR: (include dimensions) 466 /719R(NICE 'fide 4r 0411'am gyrd N�A __6aliool (t,yNew ) Alteration ( ) Addition Accessory Bldg. )New Business Home Occupation ADDRESS C01"Atr OfL- V1 Af TO AJ Byp,os- AvEirvue "d ��Hlrwcrotj Av6due iAi LOT BLOCK SECTION SUBDIVISION ZONING DISTRICT TAX MAP 4 INFORMATION ON APPLICANT - Name 'Bu-Drev SicNs LLC Mailing Address, City, State, Zip_.__ 141JAW/larAsori 7U 'Roaneike V,i 24,912 Telephone # 540- - 2643 Cell # State License 2105 063044 A —Expires VERIFICATION OF RESPONSIBILITYq Qr-RVI AND CONNECTIONS: Water Sewer (Developer assures finished floor el ion V*,a�jssibfe to sanitary sewer) k , Solid Waste Storm Drainage I hereby submit this application for said permit, and certify t4at I will observe all requirements of the Code of the Town of Vinton and any Federal, State, and Local laws. Ch"41*1 CAILL Owner or Authorized Applicant CORT DISTRIBUTIOR: Planning Copy 2. Yellow - Applicant Copy 3. Pink - Treasurer Copy M Roan u,,nil Ell Ell Pa —I tD To.t Heads ft-V "...a W WAO AP "Ir AeliAl Photography (2006) T—A at Vint.r city efft ... ke city as Salem county of Re.. due -rI-% VLACEMENT OF ftlesska, NeQUEE FOX WILU&M BYIZD A614 3C400L UP F CA M? 0 littp://imsweb.roanokecountyva.gov/GIS/Roanoke2/ bill 1/2012 �LTH JAMES (.KINt, JR Lic. No. 015761 14 0 41 8' - 0" NQIES- 1. CONCRETE SHALL BE 3000 PSI AT 28 DAYS. 2. ASSUMED SOIL BEARING CAPACITY = 1500 PSF. 3. DESIGN WIND SPEED = 90 MPH. 4, DESIGN CODE = 2006 IBC. 5. REINFORCING STEEL = ASTM A615, GRADE 60. FINISH GRADE 4--2'-0' DIAMETER CONCRETE CAISSON WITH 6 #5'S VERTICAL o REINFORCING AND #3 TIES AT 12- O.C. ;P-t-3" CLR TO BOTTOM OF SIGN POLE AND REINFORCING ELEVATION VIEW NO SCALE SIGN FOUNDATION FOR WILLIAM BYRD HIGH SCHOOL OFF CAMPUS MESSAGE MARQUEE DAY & KINDFR C( )NSU LTING ENGINF , ERS, PLLC SHEV NO. .r P, &MM si NO 10-241 This Memorandum of Understanding made this 27 day of October, 2011, by ar between the Roanoke County School Board ('School Board') and the Town of Vinton, Virgin ("Town"). TI A A 4 As proposed, the sign will be a monument sign with a masonry base and the electronic sign attached above. The sign will be a v-shaped sign, whereby two faces will be constructed, each facing Washington Avenue and Bypass Road respectively. Final location and angle of sign structure will be determined by the contractor/designer to maximize visibility, minimize safety issues, and conforTn to site triangle visibility standards set forth 'in the Town Code, Appendix B, Sec. 5-11 and Sec. 5-43,1(d), This final location must be approved by Tow=rT Council prior to construction, The final sign design will be determined by the School Board and also requires t Vinton Town Council's approval to ensure conformance with the following conditions: i 1. Maximum size of the sign, to include its base, wil! be 6-feet in height and 8-feet in width as measured in conformance with the definition of 'sign area" in the Town Code, Appendix B, Sec. 5-41(20), 2, The base of the monument sign will be landscaped with mulch, In addition, evergreen vegetation will be installed behind the sign to shield it from the adjacent single-family homes, 3The School Board will consult with the immediately adjacent property owners to the rear of the sign to allow input into the final landscaping design. This shall be completed within 60 days of the completion of the installation of the sign, 4, The hours of the EMSMS shall be limited as follows: A. Operating times. 5am-1lpm B. Signtumedoff' llpm-5arn 5, The School Board will be responsible for the maintenance of the fandscapi around the sign. Maintenance will include, but not be limited to replacement any dead evergreen and mulch as needed and/or removal of debris and litt The Town will continue to maintain the grass areas within the adjacent right - way, I 6, The School Board will manage the sign message board content and agrees to allow public announcements from the Town of Vinton and the Vinton Area Chamber of Commerce, Announcements will meet School Board policies. 7, The message board fighting shall conform to all Town sign standards, including intensity of illumination, glare, frequency of changing message, interference with traffic control device, sight lines, and sight visibility at the intersections. Zoning, electrical, and any other applicable permits will be submitted to the Town by the School Board for review and approval of the Town and Roanoke County applicable departments. The following properties are located behind the sigm a. Parcel I D 0604-17, 00-0000 b , Parcel ID 061,13-04-18.00-0000 C, Parcel ID 061,13-04-19,00-0000 d, Parcel ID 061,13-04-20.00.0000 development, the sign shall be removed by the School Board, The School Board will incur all costs associated with this removal, Removal must be completed within 60 days of written notice by the Town. 9If the Town determines the right-of-way is needed for any other public purpose, such as, but not limited to, public safety, road widening, intersection enhancements, or utility line installation, the School Board agrees to remove the sign. The School Board will incur ail costs associated with this removal, Removal must be completed within 60 days of written notice by the Town. IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding on the day and year first above written. ROANOK CCU SCHOOLBOARD By Printed Name and Title W♦01 k i WM 9 11 IN&I M Ira M 1- AT A REGULAR MEETING OF THE TUESDAY, JULY 3, 2012 AT VINTON MUNICIPAL BUILDING, 311 VIRGINIA. WHEREAS, a contract was awarded on June 19, 2012, to Valley Boiler & Mechanical, Inc. of Roanoke, Virginia, in the total amount of $65,575.00 to replace the Fire and EMS Department building's water chiller; and WHEREAS, the funds need to be appropriated to the Fire & EMS Special Projects expenditure account as detailed in the current budget to properly reflect the source of funds for this project. NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby m k— an additional appropriation in addition to the annual budgetary appropriation for the fiscal ye-1 ending June 30,2012, as • Imam= This Resolution adopted on motion made by Council Member Council Member , with the following votes recorded: F.VV= MRIN Susan N. Johnson, Town Cl $65,575.00 • - •