HomeMy WebLinkAbout7/15/2014 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, July 15, 2014
AGENDA
Consideration of:
A. 6:00 p.m. - WORK SESSION
1. Review of current Chapter 10, Animals, Article II, Dogs and Cats, Section 10-47,
Limitation on number of dogs and cats of the Vinton Town Code.
2. Briefing on the purchase of new in-car recording systems for police vehicles.
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. CONSENT AGENDA
G. AWARDS, RECOGNITIONS, PRESENTATIONS
1. Acceptance of Certificate of Achievement for Excellence in Financial Reporting
for Fiscal Year Ended June 30, 2013 awarded to the Treasurer/Finance
Department.
2. Officers of the Month for June 2014 – Sergeant Tim Lawless, Master Officer
Chris Froeschl and Officer Zach Hurt.
3. Fiscal Year 2014 report from the Vinton Volunteer First Aid Crew.
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr., Council Member
William “Wes” Nance, Council Member
Sabrina M. Weeks, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
J. TOWN MANAGER
ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution authorizing the Town Manager to renew and
execute two Memorandums of Understanding (MOUs) between Roanoke County
Board of Supervisors and the Vinton Town Council for providing Stormwater
Management Plan Review Services and Stormwater Management Facilities Post-
construction Inspection Services to the Town.
BRIEFINGS
1. Update and consider approval to publish the RFP for part of the Downtown
Revitalization Project for the downtown streetlights and the Washington
Avenue/Pollard Street intersection.
2. Briefing on Roanoke County Litter program.
UPDATE ON OLD BUSINESS
K. MAYOR
L. COUNCIL
M. ADJOURNMENT
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to
the meeting date so that proper arrangements may be made.
NEXT TOWN COMMITTEE/COUNCIL MEETINGS:
July 28, 2014 – 5:30 p.m. – Finance Committee Meeting – Finance Conference Room
August 5, 2014 – No regular meeting – Council will participate in National Night Out at the Vinton
Farmer’s Market at 6:00 p.m.
Meeting Date
July 15, 2014
Department
Police
Issue
Review of current Chapter 10, Animals, Article II, Dogs and Cats, Section 10-47, Limitation on
number of dogs and cats of the Vinton Town Code.
Summary
The Police Department was asked to review our current animal ordinance as it pertains to the
number of animals allowed per household. A comparison will also be made between the Town’s
ordinance and that of other localities. This will be a presentation of findings.
Attachments
Current Ordinance
Comparison Chart
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 15, 2014
Department
Police
Issue
Briefing on the purchase of new in-car recording systems for police vehicles.
Summary
In some police vehicles, the in-car cameras have experienced many problems which cause them
to be out of service frequently. Maintenance costs are high with these particular recording
systems and reliability is poor. The issues are with one particular brand of video system that was
installed several years ago into some of our older vehicles. The storage of recorded media is also
out dated, time consuming, and limited in data space. We want to replace these cameras with the
same brand that are in use in the majority of our vehicles as well as enhance the recording
systems capability by adding a new storage server and wireless download capability. This will
save us time and money and ensure better reliability and service moving forward.
Attachments
Memo
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 15, 2014
Department
Finance/Treasurer
Issue
Acceptance of Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year
Ended June 30, 2013 awarded to the Treasurer/Finance Department
Summary
The Town of Vinton has been notified that its comprehensive annual financial report (CAFR) for
the fiscal year ended June 30, 2013, qualifies for a Certificate of Achievement for Excellence in
Financial Reporting. The Certificate of Achievement is the highest form of recognition in
governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management. The CAFR has been judged by an
impartial panel to meet the high standards of the program including demonstrating a constructive
“spirit of full disclosure” to clearly communicate the Town’s financial story and motivate
potential users and user groups to read the CAFR.
Attachments
None
Recommendations
Accept the Award
Town Council
Agenda Summary
Meeting Date
July 15, 2014
Department
Police
Issue
Officers of the Month for June 2014
Summary
Sergeant Tim Lawless, Master Police Officer Chris Froeschl and Officer Zach Hurt were
selected as Officers of the Month for June.
Attachments
Memo from Chief Cook
Recommendations
Read Memo
Town Council
Agenda Summary
Meeting Date
July 15, 2014
Department
Vinton Volunteer First Aid Crew
Issue
Fiscal Year 2014 report from the Vinton Volunteer First Aid Crew.
Summary
Wayne Guffey, Assistant Chief, will be present to make this report.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
1
Meeting Date
July 15, 2014
Department
Planning and Zoning
Issue
Consider adoption of a Resolution authorizing the Town Manager to renew and execute two
Memorandums of Understanding (MOUs) between Roanoke County Board of Supervisors and
the Vinton Town Council for providing Stormwater Management Plan Review Services and
Stormwater Management Facilities Post-construction Inspection Services to the Town.
Summary
On July 16, 2013, Town Council adopted Resolution No. 2026 authorizing the Town Manager to
execute two memoranda of understanding for the County to provide stormwater management
services to the Town of Vinton. It was agreed that the initial agreement for each of the MOUs
will be a year.
Under the current agreement for both memoranda, under Item IV, Agreement and Modifications,
the MOU will be effective for ONE year, commencing on the 13th day of August 2013, and
terminating on the 12th of August 2014. In early July 2014, County and Town personnel had a
discussion in renewing the MOU and for the term of the agreement to be changed from one year
to two years. The fees as agreed remain the same, as follow:
1. Stormwater Management Plan Review Services:
a. Projects not requiring a Virginia Stormwater Management Program (VSMP) Permit: Fee
to be based on the County’s current site plan review fee - $685.00 + $40.00/acre or
portion thereof; or
b. Projects requiring a VSMP Permit: $685 + $40.00/acre or portion thereof, plus 50% of
the local portion of the VSMP permit fee payment as specified by the fees schedule.*
Town Council
Agenda Summary
2
2. Stormwater Management Facilities Post-Construction Inspection Services: $75.00 per hour
with the total per inspection being no less than $150.00 (minimum two hours charge).
*As of July 1, 2014, localities will be responsible for accepting the VSMP permit applications
for the state; therefore, with the administration of the VSMP permit being transferred to the
locality, 28% of the VSMP permit fee will go the state and 72% of the fee will be retained by the
locality.
Attachments
Resolution
Memorandum of Understanding (MOU) between Roanoke County Board of Supervisors and the
Town of Vinton Town Council for Providing Stormwater Management Plan Review Services to
the Town of Vinton.
Memorandum of Understanding (MOU) between Roanoke County Board of Supervisors and the
Town of Vinton Town Council for Providing Stormwater Management Facilities Post-
Construction Inspection Services to the Town of Vinton.
Recommendations
Motion to adopt Resolution
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JULY 15, 2014, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
STORMWATER MANAGEMENT SERVICES
WHEREAS, Roanoke County and the Town of Vinton entered into a Memorandum of Understanding
for Providing Stormwater Management Plan Review Services dated August 13, 2013 and
a Memorandum of Understanding for Providing Stormwater Manager Facilities Post-
Construction Inspection Services dated August 13, 2013, both for an initial term of one
year; and
WHEREAS, the terms of both Memorandums of Understanding (MOUs) will expire on August 12,
2014 and Roanoke County and the Town have agreed to renew said MOUs for an
additional two year period; and
WHEREAS, Council needs to authorize the Town Manager to renew and execute two new MOUs
which provide under Item IV, Agreement and Modifications, that they will now be
effective for two years commencing on August 13, 2014 and terminating on August 12,
2016.
NOW, THEREFORE, BE IT RESOLVED, that Vinton Town Council authorizes the Town Manager
to renew and execute the following MOUs:
1. Memorandum of Understanding (MOU) between Roanoke County Board of Supervisors
and the Town of Vinton Town Council for Providing Stormwater Management Plan
Review Services to the Town of Vinton.
2. Memorandum of Understanding (MOU) between Roanoke County Board of Supervisors
and the Town of Vinton Town Council for Providing Stormwater Management Facilities
Post-Construction Inspection Services to the Town of Vinton.
This Resolution adopted on motion made by Council Member _____________ and seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
Roanoke County and Town of Vinton SWM MOU Plan Review Services Page 1
MEMORANDUM OF UNDERSTANDING
BETWEEN
ROANOKE COUNTY AND THE TOWN OF VINTON
FOR PROVIDING STORMWATER MANAGEMENT PLAN REVIEW
SERVICES TO THE TOWN OF VINTON
I. PARTIES AND PURPOSE
This Memorandum of Understanding (MOU) is made and entered into this day of ,
20 by and between the County of Roanoke, Virginia, a political subdivision of the Commonwealth of
Virginia, hereinafter referred to as the “County”, and the Town of Vinton, a political subdivision of the
Commonwealth of Virginia, hereinafter referred to as the “Town” for the purpose of providing
stormwater management plan review services to the Town of Vinton.
The Vinton Town Council recognizes that in order to maintain a high quality level of customer service to
its development/construction community and comply with federal, state, and local requirements of the
stormwater management regulations, a close working relationship with the County is desirable and will be
made possible through this MOU.
II. SCOPE OF WORK
The County and the Town desire to cooperatively work together to continue to provide an optimum level
of customer service to the development/construction community. Therefore, the Town is entering into this
MOU to contract with the County Department of Community Development to obtain stormwater
management plan review services on an as-needed basis for the review of construction plans, concept
stormwater management plans, site stormwater management plans and all or any documents including
associated stormwater management reports related to the issuance of a development services permit.
For the period hereinafter set forth, the County and Town will provide the necessary personnel, materials,
services, facilities, funds, and otherwise perform all things necessary for or incidental to this MOU.
A. Responsibilities of the Town Planning and Zoning Department:
1. Accept site and subdivision development plans for projects located in the Town and
distribute for review and approval to the appropriate Town and County departments;
2. Collect all fees associated with the project;
3. Submit payment to the County for the stormwater management plan review services as
specified hereinafter;
4. Coordinate and attend pre-review, pre-construction and/or any needed meetings with all
parties involved in the review and approval of the Plans;
5. Act as Plan Approval Authority and facilitate all appropriate and/or needed meetings;
6. Monitor the progress of the project in the field through County Inspection;
7. Collect, administer, maintain, reduce, and release site development surety necessary for all
construction projects; and,
8. Maintain all records (record keeping) for all projects.
B. Responsibilities of the County Engineering Services Division:
Roanoke County and Town of Vinton SWM MOU Plan Review Services Page 2
1. Review concept and site stormwater management plans at the discretion of the Town and
provide recommendations on whether a project proposal meets environmental site design
to the maximum extent practicable;
2. Review construction plans as they pertain to stormwater;
3. Review stormwater management plan design revisions;
4. Review construction revisions to “issued permits”;
5. Provide conformity review for unissued projects due to ordinance, code or policy changes;
6. Review stormwater management plan and calculations;
7. Review all design calculations including stormwater management, hydraulic, hydrology,
structural, mechanical (drain valves), etc.;
8. Review stormwater management plan studies;
9. Attend pre-review, pre-construction and/or any needed meetings with all parties involved
in the review and approval of the site plans. When needed, a pre-construction meeting will
be held on Thursdays; and,
10. Plan reviewers shall be accessible during normal business hours to attend meetings and/or
answer questions concerning comments generated as part of the review of plans, and any
other documents submitted as part of the permit process.
III. FEE AND PAYMENT
For furnishing of services as specified herein, the Town shall pay the County a one-time fee per project as
follow:
a) Any project review of less than one acre (no Virginia Stormwater Management Program (VSMP)
permit is required) requiring Stormwater review, the Town will pay the County’s current plan
review fees.
b) Any project review of more than one acre (VSMP is required) requiring Stormwater review, the
Town will pay the County’s current plan review fees plus 50% of the local portion of the VSMP
permit fee payment as specified by the fees schedule.
IV. PERIOD OF AGREEMENT AND MODIFICATIONS
This MOU will be effective for TWO years, commencing on the day of ,
20 and terminating on the day of , 20 . The MOU may be modified,
extended, or terminated at any time by mutual consent of the parties hereto, or may be terminated by
either party by giving 90 days written notice to the other party.
V. APPROPRIATION
All obligations of the Town of Vinton under this MOU that require the expenditure or payment of funds
by the Town are subject to annual appropriations by the Vinton Town Council.
IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding on the day,
month, and year indicated:
Roanoke County and Town of Vinton SWM MOU Plan Review Services Page 3
FOR ROANOKE COUNTY:
Approved as to Form: BOARD OF SUPERVISORS OF
COUNTY OF ROANOKE, VIRGINIA
_______________________________ By __________________________________
Paul Mahoney B. Clayton Goodman, III
County Attorney County Administrator
STATE OF VIRGINIA,
CITY/COUNTY OF ____________________, to-wit:
The foregoing instrument was acknowledged before me this __________ day of
______________________, 20 , by B. Clayton Goodman, III, County Administrator on behalf of
the County of Roanoke, Virginia.
______________________________Notary Public
Registration Number: _____________________ (SEAL)
My commission expires: ___________________
FOR TOWN OF VINTON:
Approved as to Form: TOWN COUNCIL OF
TOWN OF VINTON, VIRGINIA
_______________________________ By __________________________________
Elizabeth Dillon Christopher S. Lawrence
Town Attorney Town Manager
STATE OF VIRGINIA,
CITY/COUNTY OF ____________________, to-wit:
The foregoing instrument was acknowledged before me this __________ day of
______________________, 20 , by Christopher S. Lawrence, Town Manager on behalf of the Town
of Vinton, Virginia.
______________________________Notary Public
Registration Number: _____________________ (SEAL)
My commission expires: ___________________
Roanoke County and Town of Vinton SWM MOU Facilities Inspection Services Page 1
MEMORANDUM OF UNDERSTANDING
BETWEEN
ROANOKE COUNTY AND THE TOWN OF VINTON
FOR PROVIDING STORMWATER MANAGEMENT FACILITIES
POST-CONSTRUCTION INSPECTION SERVICES TO THE TOWN OF VINTON
I. PARTIES AND PURPOSE
This Memorandum of Understanding (MOU) is made and entered into this day of ,
20 by and between the County of Roanoke, Virginia, a political subdivision of the Commonwealth of
Virginia, hereinafter referred to as the “County”, and the Town of Vinton, a political subdivision of the
Commonwealth of Virginia, hereinafter referred to as the “Town” for the purpose of providing
stormwater management facilities inspection services to the Town of Vinton.
II. SCOPE OF WORK
The Town is entering into this MOU to contract with the County, for the County Department of
Community Development, to provide post-construction stormwater management facilities inspection and
review services as needed, including the preparation of documents, such as, associated stormwater
management reports related to the maintenance of the stormwater facilities including ponds, Best
Management Practices (BMPs), etc.
For the period hereinafter set forth, the County and Town will provide the necessary personnel, materials,
services, facilities, funds, and otherwise perform all things necessary for or incidental to this MOU.
A. Responsibilities of the Town Planning and Zoning Department:
1. Provide and update, as needed, a list of the stormwater facilities including ponds, BMPs,
etc. that need to be inspected. Inspection schedule will be reviewed and approved by the
Town and County personnel.
2. Assume all the communication and enforcement of regulations with the owner/developer
of the stormwater facilities including ponds, BMPs, etc.
3. Coordinate and attend any required and/or needed meeting(s) with owners and/or
maintenance personnel of the stormwater facilities, BMPs, etc.
B. Responsibilities of the County Engineering Services Division:
1. Perform necessary inspections of the stormwater facilities including ponds, BMPs, etc.
once notification is received from the Vinton Planning and Zoning Department.
2. Complete and provide a copy of the inspection report of the stormwater facilities to the
Vinton Planning and Zoning Department.
3. Attend meetings with owner/developer and Vinton Planning and Zoning staff, when
requested and/or needed.
Roanoke County and Town of Vinton SWM MOU Facilities Inspection Services Page 2
III. FEE AND PAYMENT
For furnishing all services as specified herein, the Town shall pay the County a minimum fee of $75.00
per hour per staff member and no less than $150.00 per inspection (minimum two hours charge). Charges
shall also apply to meetings, presentations, etc. as agreed and approved by both parties.
IV. PERIOD OF AGREEMENT AND MODIFICATIONS
This MOU will be effective for TWO years, commencing on the day of , 20 ,
and terminating on the day of , 20 . The MOU may be modified, extended, or
terminated at any time by mutual consent of the parties hereto, or may be terminated by either party by
giving 90 days written notice to the other party.
V. APPROPRIATION
All obligations of the Town of Vinton under this MOU that require the expenditure or payment of funds
by the Town are subject to annual appropriations by the Vinton Town Council.
IN WITNESS WHEREOF, the parties have executed this MOU on the day, month, and year indicated:
Roanoke County and Town of Vinton SWM MOU Facilities Inspection Services Page 3
FOR ROANOKE COUNTY:
Approved as to Form: BOARD OF SUPERVISORS OF
COUNTY OF ROANOKE, VIRGINIA
_______________________________ By __________________________________
Paul Mahoney B. Clayton Goodman, III
County Attorney County Administrator
STATE OF VIRGINIA,
CITY/COUNTY OF ____________________, to-wit:
The foregoing instrument was acknowledged before me this __________ day of
______________________, 20 , by B. Clayton Goodman, III, County Administrator on behalf of
the County of Roanoke, Virginia.
______________________________Notary Public
Registration Number: _____________________ (SEAL)
My commission expires: ___________________
FOR TOWN OF VINTON:
Approved as to Form: TOWN COUNCIL OF
TOWN OF VINTON, VIRGINIA
_______________________________ By __________________________________
Elizabeth Dillon Christopher S. Lawrence
Town Attorney Town Manager
STATE OF VIRGINIA,
CITY/COUNTY OF ____________________, to-wit:
The foregoing instrument was acknowledged before me this __________ day of
______________________, 20 , by Christopher S. Lawrence, Town Manager on behalf of the Town
of Vinton, Virginia.
______________________________Notary Public
Registration Number: _____________________ (SEAL)
My commission expires: ___________________
Meeting Date
July 15, 2014
Department
Administration
Issues
Update and consider approval to publish the RFP for part of the Downtown Revitalization Project
for the downtown streetlights and the Washington Avenue/Pollard Street intersection.
Summary
Hill Studio along with Gay and Neel has been working on the site plans for the Downtown
Revitalization Project. The Town has decided to do the projects in phases based on events in the
downtown area. The first phase will be the streetlights and Washington Avenue/Pollard Street
intersection improvements with the other projects happening as a phase 2 and being put out for
bid later in the calendar year.
Town staff is asking Council to approve the attached plans and authorize the Town to solicit bids
for this phase of the CDBG work. The bids will be published on July 20, 2014 and be due on
August 19, 2014. A mandatory pre-bid meeting will be held on August 4, 2014.
Attachments
Site Plans for the erection and placement of streetlights and the repair of the Washington
Avenue/Pollard Street intersection
Light Base Map
Recommendations
Consensus of Council to proceed with the publication of the RFP
Town Council
Agenda Summary
Date:
Revisions:
Review By:
Project No.
Drawn By:
Sheet No.
Landscape Architecture
Architecture
Community Planning
Historic Preservation
120 W. Campbell Ave. SW
Roanoke, VA 24011
tel: 540-342-5263 fax: 540-345-5625
www.hillstudio.com
Title:
Seal
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AM,CC,GW
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1001.4
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JUNE 2014
VINTON
DOWNTOWN
IMPROVEMENTS
VINTON,
VIRGINIA
NOT FOR
CONSTRUCTION
COVER
CVR
WASHINGTON
NOT TO SCALE
VICINITY MAP
TENNESSEE
NASHVILLE
NORTH CAROLINA
RALEIGH
FRANKFORT
KENTUCKY RICHMOND
VIRGINIA
D.C.
NOT TO SCALE
PROJECT AREA
SHEET INDEX
CVR COVER
STREETSCAPE PACKAGE
L-001 STREETSCAPE NORTH DEMOLITION
L-002 STREETSCAPE SOUTH DEMOLITION
L-101 STREETSCAPE NORTH LAYOUT
L-102 STREETSCAPE SOUTH LAYOUT
WASHINGTON/POLLARD INTERSECTION PACKAGE
C0-01 COVER SHEET
C1-01 EXISTING CONDITIONS WASHINGTON AVE
C1-02 DEMOLITION PLAN WASHINGTON AVE
C2-01 SITE LAYOUT AND DIMENSION PLAN WASHINGTON AVE
VIRGINIA/POLLARD INTERSECTION PACKAGE
L-103 VIRGINIA AVE/ POLLARD STREET INTERSECTION
WASHINGTON AVE/POLLARD STREET INTERSECTION
INCLUDES SAWCUTTING AND REMOVING ASPHALT. NEW WORK INCLUDES STAMPED CONCRETE CROSSWALKS
AND REPLACEMENT ASPHALT, INSTALLATION OF TRAFFIC SIGNAL CAMERA AND ABANDONMENT OF AN EXISTING
LOOP DETECTOR.
STREETLIGHTS
BASE BID: INCLUDES INSTALLATION OF NEW LIGHT POLE BASES DECORATIVE BRICK PANEL, AND CONCRETE
SIDEWALK REPLACEMENT ON POLLARD STREET BETWEEN WASHINGTON AVENUE AND CLEVELAND AVENUE AND
ON LEE STREET BETWEEN WALNUT AVENUE AND MAPLE STREET.
N.I.C. BY OTHERS: INCLUDES DEMOLITION OF SIDEWALK PANELS AND REMOVAL OF EXISTING UTILITY POLES.
INSTALLATION OF NEW POLE AND LIGHTS AND POWER CONNECTION.
VIRGINIA AVE/ POLLARD STREET INTERSECTION
INCLUDES SAWCUTTING AND REMOVING EXISTING ASPHALT, AND THE INSTALLATION OF A RAISED CURB AND
PLANTING BED ON VIRGINIA AVENUE.
WASHINGTON AVE/ POLLARD ST
INTERSECTION IMPROVEMENTS
STREETLIGHTS
VIRGINIA AVE/ POLLARD STREET
INTERSECTION IMPROVEMENTS
VINTON VIRGINIA
PROJECT DESCRIPTION
ADDITIVE BID ITEMS
LANDSCAPE ARCHITECT:
HILL STUDIO
GREG WEBSTER
120 W. CAMPBELL AVE
ROANOKE VA, 24011
540-342-5263
CIVIL ENGINEER:
GAY AND NEEL, INC.
MATTHEW TOMLINSON
1260 RADFORD ST
CHRISTIANSBURG VA, 24073
540-381-2773
ADDITIVE BID ITEM #1
BRICK BAND AROUND LIGHT POLE BASES
ADDITIVE BID ITEM #2
VIRGINIIA POLLARD INTERSECTION, SEE SHEET L-103
For Review
MATCHLINE, SEE CONTINUATION SHEET L-101
MATCHLINE, SEE CONTINUATION SHEET L-102
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Date:
Revisions:
Review By:
Project No.
Drawn By:
Sheet No.
Landscape Architecture
Architecture
Community Planning
Historic Preservation
120 W. Campbell Ave. SW
Roanoke, VA 24011
tel: 540-342-5263 fax: 540-345-5625
www.hillstudio.com
Title:
Seal
10 9 8 7 6 5 4 3 2 1
G
F
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A 5 4 3 2 1109876
AM,CC,GW
DPH
1001.4
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JUNE 2014
VINTON
DOWNTOWN
IMPROVEMENTS
VINTON,
VIRGINIA
NOT FOR
CONSTRUCTION
0
SCALE IN FEET
1"= '-0"
50 25 50 100 150
50
STREETSCAPE
L-001
NORTH
DEMOLITION
SAWCUT ASPHALT AND TRENCH FOR NEW CONDUIT REFER TO DETAIL D8/L-101
REMOVE CONCRETE SIDEWALK PANEL AND CURB AND GUTTER AT EXISTING SCOREJOINTS. NOT IN CONTRACT, BY OTHERS.
#
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FUTURE FARMERS MARKET SITEWORK
WASHINGTON/POLLARD
INTERSECTION
SEE CIVIL SHEETS
MATCHLINE, SEE CONTINUATION THIS SHEET
MATCHLINE, SEE CONTINUATION SHEET L-101
MATCHLINE, SEE CONTINUATION SHEET L-102
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Date:
Revisions:
Review By:
Project No.
Drawn By:
Sheet No.
Landscape Architecture
Architecture
Community Planning
Historic Preservation
120 W. Campbell Ave. SW
Roanoke, VA 24011
tel: 540-342-5263 fax: 540-345-5625
www.hillstudio.com
Title:
Seal
10 9 8 7 6 5 4 3 2 1
G
F
E
D
C
B
A 5 4 3 2 1109876
AM,CC,GW
DPH
1001.4
--
JUNE 2014
VINTON
DOWNTOWN
IMPROVEMENTS
VINTON,
VIRGINIA
NOT FOR
CONSTRUCTION
0
SCALE IN FEET
1"= '-0"
50 25 50 100 150
50
STREETSCAPE
L-002
SOUTH
DEMOLITION
SAWCUT ASPHALT AND TRENCH FOR NEW CONDUIT
REMOVE CONCRETE SIDEWALK PANEL AT EXISTING SCOREJOINT. NOT IN CONTRACT BY OTHERS.
#
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2
1
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1
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MATCHLINE, SEE CONTINUATION SHEET L-101
MATCHLINE, SEE CONTINUATION SHEET L-102 2
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EXISTING CONDUIT,
APPROX LOCATION
EXISTING CONDUIT,
APPROX LOCATION
EXISTING CONDUIT,
APPROX LOCATION
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Date:
Revisions:
Review By:
Project No.
Drawn By:
Sheet No.
Landscape Architecture
Architecture
Community Planning
Historic Preservation
120 W. Campbell Ave. SW
Roanoke, VA 24011
tel: 540-342-5263 fax: 540-345-5625
www.hillstudio.com
Title:
Seal
10 9 8 7 6 5 4 3 2 1
G
F
E
D
C
B
A 5 4 3 2 1109876
AM,CC,GW
DPH
1001.4
--
JUNE 2014
VINTON
DOWNTOWN
IMPROVEMENTS
VINTON,
VIRGINIA
NOT FOR
CONSTRUCTION
LIGHT BASE, WITH BRICK ACCENT BAND, SEE DETAIL THIS SHEET
CONCRETE SIDEWALK, AND CURB AND GUTTER REPLACEMENT, SEE DETAILS C2-02
ASPHALT REPLACEMENT, SEE DETAIL SHEET C2-02
FUTURE LIGHT BASE TO BE INSTALLED AS PART OF FUTURE FARMERS MARKET SITEWORK.
LIGHT BASE INSTALLED IN GRASS AREA, SEE BASE DETAIL, L-102
STREETSCAPE
L-101
NORTH
LAYOUT
0
SCALE IN FEET
1"= '-0"
20 10 20 40 60
20
2'-0"
2'-2"
NEW LIGHT BASE,
POLE AND FIXTURE, BY OTHERS
REPLACE CURB AND
GUTTER TO MATCH EXISTING
CONCRETE FOUNDATION
TYPE "C" SEE AEP SPEC
REPLACEMENT SIDEWALK,
SEE PLAN FOR EXTENTS
DECORATIVE BRICK BAND,
SEE PLAN, ADDITIVE BID ITEM 1
4" GROUT BASE
18" CLOCK BASE,
SEE MFGS SPEC
24" DIA CONCRETE BASE BELOW
18" SQUARE POLE,
INSTALLED BY OTHERS
REPLACEMENT SIDEWALK,
SEE PLAN FOR EXTENTS
MORTAR SET BRICK PATTERN
ADDITIVE BID ITEM 11
2 " EXP JOINT
REPLACEMENT CURB AND GUTTER
2" PVC SCH 40 CONDUIT
EXISTING
GASLINE WHERE
OCCURS
EXISITNG 6" SS
WHERE OCCURS
REPLACEMENT ASPHALT
SEE CIVIL
GROUND ROD BEYOND, SEE AEP SPEC
ANCHOR BOLTS INSTALLED
BY CONTRACTOR, SEE AEP SPEC
FOR BOLT CIRCLE TEMPLATE
ANCHOR BOLTS INSTALLED
BY CONTRACTOR, SEE AEP SPEC
FOR BOLT CIRCLE TEMPLATE
POWER RECEPTICAL,
FACING BACK OF SIDEWALK
18" CLOCK BASE,
SEE MFGS SPEC
POWER RECEPTICAL,
FACING BACK
OF SIDEWALK
BANNER ARMS,
PERPENDICULAR TO
STREET, LOCATED OVER
SIDEWALK
PLANTER ARMS,
PARALLEL TO STREET
STREETLIGHT REAR VIEW
STREETLIGHT SIDE VIEW
L-101L-101
D6 NEW LIGHT BASE AND CONDUIT
SCALE: 3/4"=1'-0"L-101L-101
D8 NEW BRICK ACCENT BAND-ADDITIVE BID ITEM 1
SCALE: 3/4"=1'-0"
FUTURE FARMERS MARKET SITEWORK
#
1
2
3
DIRECT-BURIED UNDERGROUND CABLE FOR LIGHTING - 2 #8 Cu UF CABLE AND 1 #10 Cu GROUND
(BLACK, WHITE, GREEN). ALL CABLE SHALL BE INSULATED FOR UNDERGROUND APPLICATION.
BURIAL DEPTH SHALL BE 24 INCHES. ALL CONNECTORS USED IN UG JUNCTION BOXES SHALL BE
RATED FOR DAMP AND WET LOCATIONS. ALL CABLE PROVIDED AND INSTALLED BY OTHERS.
SCHEDULE 40 PVC CONDUIT, 2" DIAMETER. BURIAL DEPTH SHALL BE 12 TO 24 INCHES. LENGTH
AS SHOWN. EMPTY CONDUIT SHALL BE CAPPED TO PREVENT ENTRANCE OF DEBRIS. ALL
CONDUIT SHALL BE INSTALLED AS PART OF BASE BID UNLESS OTHERWISE INDICATED. AS PART
OF BASE BID, INSTALL A FLUSH MTD. UG JUNCTION BOX WHERE INDICATED.
NEW ORNAMENTAL LIGHT WITH SINGLE FIXTURE, EIGHT REQUIRED THIS SHEET, INSTALLED
BY OTHERS. SEE SHEET L-101 FOR BASE DETAIL AND ELEVATION.
4
5
6
7
8
WASHINGTON/POLLARD
INTERSECTION
SEE CIVIL SHEETS
NOTE:
AEP TO DEMOLISH EXISTING LIGHTS AND POWER POLES AS REQUIRED. CONTRACTOR TO
INSTALL REPLACEMENT SIDEWALK PANEL AT A CLEAN JOINT AFTER POLES ARE REMOVED
1
1
1
1
1
1
1
1
MATCHLINE, SEE CONTINUATION THIS SHEET
MATCHLINE, SEE CONTINUATION SHEET L-101
MATCHLINE, SEE CONTINUATION SHEET L-102
1
1
1
2
2
2
2
2
2 2
2
2
3
3
3
2
3
3
2
EXISTING CONDUIT,
APPROX LOCATION
8
8
8
8
2
6
6
6
6
6
6
6
LEE AVENUELEE AVENUE
PO
L
L
A
R
D
S
T
R
E
E
T
PO
L
L
A
R
D
S
T
R
E
E
T
EXISTING CONDUIT,
APPROX LOCATION
EXISTING CONDUIT,
APPROX LOCATION
7 TYP
7
TYP
1
MATCHLINE, SEE CONTINUATION THIS SHEET
2
3
3
8
6
PO
L
L
A
R
D
S
T
R
E
E
T
NEW EMPTY CONDUIT
FOR FUTURE LIGHTS
ASSOCIATED WITH
LIBRARY PROJECT
Date:
Revisions:
Review By:
Project No.
Drawn By:
Sheet No.
Landscape Architecture
Architecture
Community Planning
Historic Preservation
120 W. Campbell Ave. SW
Roanoke, VA 24011
tel: 540-342-5263 fax: 540-345-5625
www.hillstudio.com
Title:
Seal
10 9 8 7 6 5 4 3 2 1
G
F
E
D
C
B
A 5 4 3 2 1109876
AM,CC,GW
DPH
1001.4
--
JUNE 2014
VINTON
DOWNTOWN
IMPROVEMENTS
VINTON,
VIRGINIA
NOT FOR
CONSTRUCTION
0
SCALE IN FEET
1"= '-0"
20 10 20 40 60
20
STREETSCAPE
L-102
SOUTH
LAYOUT
#
1
2
3
DIRECT-BURIED UNDERGROUND CABLE FOR LIGHTING - 2 #8 Cu UF CABLE AND 1 #10 Cu GROUND
(BLACK, WHITE, GREEN). ALL CABLE SHALL BE INSULATED FOR UNDERGROUND APPLICATION.
BURIAL DEPTH SHALL BE 24 INCHES. ALL CONNECTORS USED IN UG JUNCTION BOXES SHALL BE
RATED FOR DAMP AND WET LOCATIONS. ALL CABLE PROVIDED AND INSTALLED BY OTHERS.
SCHEDULE 40 PVC CONDUIT, 2" DIAMETER. BURIAL DEPTH SHALL BE 12 TO 24 INCHES. LENGTH
AS SHOWN. EMPTY CONDUIT SHALL BE CAPPED TO PREVENT ENTRANCE OF DEBRIS. ALL
CONDUIT SHALL BE INSTALLED AS PART OF BASE BID UNLESS OTHERWISE INDICATED. AS PART
OF BASE BID, INSTALL A FLUSH MTD. UG JUNCTION BOX WHERE INDICATED.
NEW ORNAMENTAL LIGHT WITH SINGLE FIXTURE, NINE REQUIRED THIS SHEET, INSTALLED
BY OTHERS. SEE SHEET L-101 FOR BASE DETAIL AND ELEVATION.
4
5
6
7
8
LIGHT BASE, WITH BRICK ACCENT BAND, SEE DETAIL SHEET L-101
CONCRETE SIDEWALK, AND CURB AND GUTTER REPLACEMENT, SEE DETAILS C2-02
ASPHALT REPLACEMENT, SEE DETAIL SHEET C2-02
LIGHT BASE TO BE INSTALLED AS PART OF FUTURE FARMERS MARKET SITEWORK, INSTALL CONDUIT HERE ONLY.
NOT USED
NOTE:
AEP TO DEMOLISH EXISTING LIGHTS AND POWER POLES AS REQUIRED. CONTRACTOR TO
INSTALL REPLACEMENT SIDEWALK PANEL AT A CLEAN JOINT AFTER POLES ARE REMOVED
PRE
L
I
M
I
N
A
R
Y
VINTON DOWNTOWN
CDBG REVITALIZATION
WASHINGTON AVE. / POLLARD ST.
INTERSECTION
TOWN OF VINTON, VIRGINIA
SHEET INDEX
SHEET #SHEET TITLE
C0-01 COVER SHEET
C1-01 EXISTING CONDITIONS WASHINGTON AVE
C1-02 DEMOLITION PLAN WASHINGTON AVE
C2-01 SITE LAYOUT AND DIMENSION PLAN WASHINGTON AVE
C2-02 SITE DETAILS
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ISSUE DATE
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NO.COMMENTS DATE
SHEET NUMBER
SHEET TITLE
GNI JOB NO.
PROJECT TEAM
PI
C
PM
DE
S
I
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N
TREVOR M. KIMZEY, PE
MATTHEW P. TOMLINSON, PE
MBL
05/23/2014
2435.0
C0-01
COVER SHEET
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LEGEND:ABBREVIATION LEGEND:
GENERAL NOTES:
VICINITY MAP:
SCALE: 1"=300'
GENERAL GRADING NOTES:
OWNER/DEVELOPER CERTIFICATION
EROSION & SEDIMENT CONTROL CERTIFICATION:
12
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NO.COMMENTS DATE
SHEET NUMBER
SHEET TITLE
GNI JOB NO.
PROJECT TEAM
PI
C
PM
DE
S
I
G
N
TREVOR M. KIMZEY, PE
MATTHEW P. TOMLINSON, PE
MBL
05/23/2014
2435.0
C1-01
EXISTING CONDITIONS
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ISSUE DATE
REVISIONS
NO.COMMENTS DATE
SHEET NUMBER
SHEET TITLE
GNI JOB NO.
PROJECT TEAM
PI
C
PM
DE
S
I
G
N
TREVOR M. KIMZEY, PE
MATTHEW P. TOMLINSON, PE
MBL
05/23/2014
2435.0
C1-02
DEMOLITION PLAN
WASHINGTON AVE
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NO.COMMENTS DATE
SHEET NUMBER
SHEET TITLE
GNI JOB NO.
PROJECT TEAM
PI
C
PM
DE
S
I
G
N
TREVOR M. KIMZEY, PE
MATTHEW P. TOMLINSON, PE
MBL
05/23/2014
2435.0
C2-01
SITE LAYOUT AND
DIMENSION PLAN
WASHINGTON AVE
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CONSTRUCTION NOTES:
1
Meeting Date
July 15, 2014
Department
Administration
Issue
Briefing on Roanoke County Litter program.
Summary
Roanoke County recently implemented a comprehensive litter program focused on education and
enforcement of litter laws to effect a positive change in habits of people. Ms. Charlotte Moore,
Supervisor for the Cave Spring District, has respectfully requested that surrounding localities
consider implementing a similar proactive program.
The Town of Vinton does not have a formal proactive litter program. However, we do have a
local ordinance regulating trash and litter (Sec. 78-5). This is enforceable through the Vinton
Police Department. Chief Cook has discussed the County’s efforts with his team and has been
fully supportive of providing a similar level of enforcement expectation in regards to the Patrol
Officers writing tickets.
Sec. 78-5. Dumping unsightly matter on highway, right-of-way or private property.
(a) Any person shall be guilty of a class 1 misdemeanor who dumps or otherwise disposes of trash,
garbage, refuse, litter or other unsightly matter, on public property, including a public highway, right-of-
way, property adjacent to such highway or right-of-way, or on private property without the written
consent of the owner thereof or his agent.
(b) When any person is arrested for a violation of this section and the matter alleged to have been
dumped or disposed of has been ejected from a motor vehicle, the arresting officer may comply with the
provisions of section Code of Virginia, § 46.2-936 in making such arrest.
(c) When a violation of the provisions of this section has been observed by any person and the matter
dumped or disposed of has been ejected or removed from a motor vehicle, the owner or operator of such
motor vehicle shall be presumed to be the person ejecting or disposing of such matter. However, such
presumption shall be rebuttable by competent evidence.
(d) Any person convicted of such violation shall be guilty of a class 1 misdemeanor.
(e) The provisions of this section shall not apply to the lawful disposal of such matter in landfills. (Code
1982, § 14-5)
State law reference— Similar provisions and authority of town to adopt above section, Code of Virginia,
§ 33.1-346.
Town Council
Agenda Summary
2
Additionally, the town conducts street sweeping activities on a regular basis through all our
streets in town, specifically our high commercial areas. This has a direct positive affect on
keeping trash, litter, and cigarette butts cleared from our road ways. Other areas of action
include regular mowing and cleaning of trash along our rights-of-way by the grounds crew in
Public Works.
Our specific problem areas are those where winds blow trash and litter into bushes and wooded
areas where regular maintenance is not completed and is primarily on private property. We do
not have an organized Adopt-A-Highway program, which could help with this type of clean up.
Annually with spring clean ups, we are able to recruit volunteers for our high impact areas along
Hardy Road and Bypass Road.
We do have the ability through our website to receive public complaints about litter. There is a
dedicated link to Report a Concern, and a specific litter link could be added. This would need to
be reviewed and evaluated from a policy and resource standpoint of what to do with a complaint
once received. Roanoke County Police have committed to following up with a letter to the
registered owner of a vehicle, provided the complainant submits the license plate number.
Attachments
Roanoke County Staff Report
Roanoke County VACO Award Application Submission
Recommendations
No action required
ACTION NO . -------
ITEM NO. E-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
November 12 , 2013
Resolution authorizing a litter prevention program for
Roanoke County ; requesting the Virginia Department of
Transportation to permit the erection of public service
signage in the right-of-way and transferring $7 ,676 from the
Board of Supervisors Contingency Account to fund this
program
Richard Caywood
Assistant County Administrator
B. Clayton Goodman Ill
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Supervisor Moore is the sponsor of this program .
The prevention of littering as an important public responsibility and littering is an
increasing problem in Roanoke County . Litter is aesthetically damaging to County
neighborhoods, it clogs drainage pipes and storm sewers thereby damaging public and
private facilities and it contributes to crime . One of the more significant contributors to
litter in the County is the unlawful disposal of cigarette butts , often thrown from cars at
signalized intersections , or at County parks. Discarded cigarette butts have also started
several mulch fires in landscaped areas . Litter is a public nuisance .
On October 8, 2013, the Board held a work session on the litter problem , and staff
suggested various alternatives to address the littering problem in Roanoke County.
SUMMARY OF INFORMATION:
This resolution establishes and authorizes a litter prevention program for Roanoke
County .
Page 1of2
This resolution authorizes the following actions:
1) The development of a public awareness marketing campaign including signage
at high traffic intersections, signage on County vehicles and at County facilities ,
billboard advertising , and the County website. Examples of the signage are
attached as "Anti-Litter Campaign Proposal Exhibit #1 pages 7-9" to this
Report.
2) A request to the Virginia Department of Transportation (VDOT) to allow the
County to erect temporary public message signage in the VDOT right-of-way.
3) Expansion of enforcement to include a warning letter to citizens attached as
"Anti-Litter Campaign Proposal Exhibit #1 page 17" to this report . Any citizen
may report a litter violation to the County; the Police department would contact
the citizen to verify the report, check OMV records, and if the facts are consistent,
send the warning letter.
4) Transfer $7,676 from the previously appropriated Board Contingency account to
the Department of Parks, Recreation, and Tourism to fund this Litter Prevention
Program .
In a separate action the Board will consider the adoption of an ordinance amending the
County Code to expand litter enforcement by clarifying certain definitions and imposing
civil penalties for violations.
FISCAL IMPACT:
Funding is available in the Board Contingency Account.
STAFF RECOMMENDATION:
This item is a Board initiative. Staff believes that the program as recommended is
viable as presented.
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA , HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY , NOVEMBER 12, 2013
RESOLUTION 111213-5 AUTHORIZING A LITTER PREVENTION
PROGRAM FOR ROANOKE COUNTY; REQUESTING THE VIRGINIA
DEPARTMENT OF TRANSPORTATION TO PERMIT THE ERECTION
OF PUBLIC SERVICE SIGNAGE IN THE RIGHT-OF-WAY AND
TRANSFERRING APPROPRIATIONS FROM THE BOARD OF
SUPERVISORS CONTINGENCY ACCOUNT TO FUND THIS PROGRAM
WHEREAS, the Board of Supervisors of Roanoke County , Virginia , has identified
the prevention of littering as an important public responsibility , and littering is an
increasing problem in Roanoke County ; and
WHEREAS , litter has an adverse effect upon the aesthetics and appearance of
our neighborhoods , streets and public parks , it damages and clogs our storm drains and
storm sewers , it contributes to crime and trespassing , and it creates a publ ic nuisance ;
and
WHEREAS , the Board hereby finds that increased enforcement efforts to combat
the litter problem are a valid public purpose to protect the public health , safety and
welfare of the citizens of Roanoke County ; and
WHEREAS , the Board finds that increased public service and informational
advertisements to promote public education about this problem will achieve the goal of
reducing litter in the County ; and
WHEREAS , the creation of a Litter Prevention Program is a valid publ ic pu rpose .
NOW, THEREFORE , BE IT RESOLVED by the Board of Supervisors of Roanoke
County , Virgin ia, as follows :
1. That the Litter Prevention Program for Roanoke County is hereby
authorized and approved. This program includes a public awareness marketing
Page 1 of 3
campaign including signage at high traffic intersections , signage on County vehicles and
at County facilities, billboard advertising , and the County website. Examples of the
signage are attached as Exhibit 1 to this Resolution .
2 . That this Program includes expanded enforcement initiatives to include a
warning letter to citizens (Exhibit 2). Any citizen may report a litter violation to the
County; the Police Department would contact the citizen to verify the report , check OMV
records, and if the facts are consistent , send the warning letter.
3. That the Virginia Department of Transportation (VDOT) is hereby
requested to permit Roanoke County to erect short duration (thirty (30) days or less)
public service informational advertisements in and along the public right-of-way of State
maintained roads in Roanoke County .
4. That these public service informational advertisements shall inform and
educate the public about the problems of littering and the illegal disposal of trash on
public and private property .
5. That each sign location would be reviewed for safety concerns including
sight distance , post design and existing signage.
6. That the transfer of $7 ,676 from the previously appropriated Board
Contingency account to Parks , Recreation and Tourism to fund this Litter Prevention
Program is hereby authorized.
7. That this Resolution shall be effective from and after the date of its
adoption .
Page 2 of 3
On motion of Supervisor Moore to adopt the resolution , and carried by the
following roll call and recorded vote :
AYES : Supervisors Moore, Flora , Church , Elswick , Altizer
NAYS: None
cc : Richard L. Caywood , Assistant County Administrator
Paul M. Mahoney, County Attorney
W . Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 3 of 3
ACTION NO . -------
ITEM NO . S-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
November 12 , 2013
Ordinance amending Article IV. "Weeds and Trash " of the
Roanoke County Code by additional definitions to Section 13-
151 . "Definitions ", by clarifying Section 13-152. "Penalties ", and
by adding a new Section 13-159. "Littering Prohibited."
Paul M . Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Supervisor Moore has sponsored this ordinance to expand the County 's efforts to address
the widespread problem of littering in Roanoke County .
In May of 2009 the Board adopted Ordinance #052609 -9 , which imposed civil penalties for
certain weeds and trash violations. This action is authorized by Sec. 15 .2-901 of the Code
of Virginia. The authority to impose civil penalties is limited by Section 15 .2-901 C. and D .
This ordinance has been used primarily to address weeds and grass violations.
Sec. 10 .1-1418.1 of the Code of Virginia expands civil penalties for the improper disposal
of sol id waste. Although local governments are not authorized to adopt local ordinances to
parallel this section , this law of the Commonwealth does authorize owners of real estate to
commence a civil act ion against persons who improperly dispose of solid waste , and if
successful , the court may impose a civil penalty up to $5,000 .
Section 13-13 of the Roanoke County Code addresses the unlawful disposal of rubbish or
other waste material in the County . A violation of this ordinance is a Class 1 misdemeanor.
The proposed ordinance retains this criminal penalty for egregious violations. If the
decision is made to pursue civil penalties , then the County must forgo criminal prosecution .
SUMMARY OF INFORMATION:
T~is ordinance amends Sections 13-151 "Definitions " by adding a definition of "Litter" and
Page 1 of 2
"Litter Receptacles".
This ordinance amends Sec. 13-152 "Penalties" by adding an opportunity for the court to
impose community service in litter abatement activities in lieu of a civil penalty, and it
clarifies that pursuing civil penalties precludes criminal misdemeanor prosecution.
This ordinance adds a new provision, Sec. 13-159 to provide for a more specific prohibition
on littering, and the motor vehicle littering presumption.
The first reading of this ordinance was held on October 22, 2013.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends that the Board favorably consider the adoption of this ordinance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA , HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY , NOVEMBER 12 , 2013
ORDINANCE 111213-16 AMENDING ARTICLE IV "WEEDS AND
TRASH" OF THE ROANOKE COUNTY CODE, BY ADDITIONAL
DEFINITIONS TO SECTION 13-151 "DEFINITIONS", BY CLARIFYING
SECTION 13-152 "PENALTIES", AND ADDING A NEW SECTION 13-
159 "LITTERING PROHIBITED"
WHEREAS , the Board of Supervisors finds that litter is an increasing problem in
Roanoke County ; and
WHEREAS , the Board of Supervisors hereby finds that increased enforcement
efforts to combat the litter problem are a valid public purpose to protect the public
health , safety and welfare of the citizens of Roanoke County ; and
WHEREAS , this ordinance is authorized by Section 15.2-901 and Article 3 . Of
Chapter 14 of Title 10.1 of the Code of Virginia , as amended ; and
WHEREAS , the first reading of this ordinance was held on October 22 , 2013 , and
the second reading and public hearing were held on November 12 , 2013.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County , as follows :
1. That the follow ing sections of the Roanoke County Code be amended to
read and provide as follows :
Article IV. 'Weeds and Trash "
Sec . 13-151 . -Definitions .
The following words , terms and phrases , when used in this article , shall have the
mean ings ascribed to them in this section , except where the context clearly indicates a
different meaning :
Page 1of5
Abatement cost: the County 's cost of labor, equipment and supplies for, or the contract
price of, and any charges to, the county , with respect to the removal and disposal of
weeds or trash from a parcel.
Enforcement agent: The county administrator or his designee .
Litter: All waste material and disposable packages or containers but not including the
wastes of the primary processes of mining, logging , sawmilling , farming or
manufacturing. It includes , but is not limited to, the packages , wrappings and
containers , cigarettes and tobacco products, bottles , glass or metal containers, plastic,
and paper products .
Litter Receptacle : A container with a capacity of not less than 10 gallons , constructed
and placed for use as a depository for litter.
Owner: Any person shown by any public record to have an interest in real estate lying in
the county upon which a public nuisance exists as of the date of the abatement of the
public nuisance under this section. Owner shall also mean the occupant of any parcel of
real estate, including but not limited to , any person in possession thereof having charge
thereof as an executor, administrator, trustee , guardian or agent , and the beneficiary of
any easement or right of use thereof.
Parcel: Any real estate or any interest therein , situate , lying and being in the county in
any areas zoned for residential , business, commercial, or industrial uses or in any
subdivision.
Public nuisance: Any act or activity the causing or maintaining of which is such an
inconvenience or troublesome matter as to annoy , injure or damage the public at large
or a substantial portion of the community or a considerable number of persons , and
from which any resulting damage is not specifically apportionable to any one member of
the community.
Subdivision : Any tract or parcel of land divided into two (2) or more lots or parcels , for
the purpose, whether immediate or future , of transfer of ownership or development , as
otherwise defined in the Roanoke County Subdivision Ordinance.
Trash : Abandoned personal property , garbage , refuse , rubbish , litter or debris.
Weeds means grass, weeds , bushes , poison ivy , poison oak or any other vegetable
growth , other than trees , ornamental shrubbery , flowers and garden vegetables.
Page 2 of 5
Sec . 13-152. -Penalty .
(a) Any owner who violates section 13-153(a) or any other provisions of this article
pertaining to section 13-153(a), or who violates section 13-154 or section 13-159 , shall
be subject to a civil penalty not to exceed fifty dollars ($50.00) for the first violation , or
violations arising from the same set of operative facts . The civil penalty for subsequent
violations not arising from the same set of operative facts within twelve (12) months of
the first violation shall not exceed two hundred dollars ($200 .00). Each calendar day
during which the same violation is found to have existed shall constitute a separate
offense. In no event shall a series of specified violations arising from the same set of
operative facts result in civil penalties that exceed a total of three thousand dollars
($3 ,000 .00) in a twelve-month period .
(b) Any owner who violates section 13-153(b) or any other provisions of this article
pertaining to section 13-153(b) shall be subject to a civil penalty not to exceed one
hundred dollars ($100.00).
(c) In lieu of imposition of a fine or civil penalty , the court may order the defendant to
perform community service in litter abatement activities.
(d) Classifying violations under this article as civil penalties shall preclude
prosecution of violations as a misdemeanor.
Sec . 13-153. -Cutting of weeds and grass required.
(a) It shall be unlawful for any owner of any vacant developed or undeveloped
property , including such property upon which buildings or other improvements are
located , within the boundaries of platted subdivisions or any other areas zoned for
residential , business , commercial or industrial use , to permit weeds of more than twelve
(12) inches in height within two hundred fifty (250) feet of property developed for
residential use .
(b) The owner of occupied residential real property shall cut the grass or lawn area
of less than one-half % acre on such property when growth of such grass or lawn area
exceeds twelve (12) inches in height.
Sec. 13-154. -Removal of trash required.
Page 3 of 5
It shall be unlawful for the owner of any parcel or property to allow the accumulation of
trash on any parcel or property. The owner of any parcel or property shall maintain all
exterior property areas in a clean , safe condition free from the accumulation of trash .
Failure to comply with this provision shall also constitute a public nuisance .
Sec. 13-155. -Report of violation.
Any person aggrieved by the presence of weeds or grass in violation of section 13-153
or the accumulation of trash in violation of section 13-154 may report such presence to
the enforcement agent.
Sec . 13-156 . -Inspection of site of violation : notice to cut weeds or remove trash.
Upon receipt of a report as referred to in section 13-155, the enforcement agent shall
cause the site of the reported violation to be inspected pursuant to applicab le
constitutional and statutory provisions. When the enforcement agent has determined
from such reports and inspections or otherwise that a violation in fact exists , he shall
notify the owner of the land or parcel upon which the violation exists to cut or cause to
be cut the weeds or grass complained of, or to remove the accumulation of trash , within
ten (10) calendar days of the delivery , mailing or posting of the notice. Such notice shall
be in writing , shall be delivered by hand or mailed to the last known address and if the
owner of the property cannot be found within the county after a reasonable search ,
notice shall be sent by certified mail , return receipt requested , to the last known address
of the owner and a copy of the notice shall be posted on the property in a conspicuous
place , and shall be complied with by such owner.
Sec. 13-157. -Performance of work by county ; collection of costs.
If such weeds or grass are not cut , or the accumulation of trash is not removed , within
the required time as provided for in the notice under section 13-156, the enforcement
agent shall cause such weeds or grass to be cut , or the trash to be removed , and the
abatement cost and expense thereof to be assessed against the owner of such
property. The assessment shall be collected by the county as taxes and levies are
collected. Every charge for cutting grass on vacant property or removal of trash which
the owner of any property shall have been assessed and which remains unpaid shall
constitute a lien against such property on parity with liens for unpaid taxes.
Sec . 13-158 . -Exemption.
Page 4 of 5
The director of community development or his/her designee may exempt from the
application of this article any parcel which is owned by the county or upon which the
county has an easement for stormwater management facilities, and includes riparian
buffers, reserved open space, floodplain preservation areas, or other environmentally
sensitive areas as defined in the county stormwater management ordinance and design
manual, or which are critical to the environmental health of the ecosystem , or which are
required by a state or federal agency.
Sec . 13-159 Littering Prohibited .
It shall be unlawful and a violation of this Article for any person to drop , deposit, discard
or otherwise dispose of trash or litter in or upon any public or private property within
Roanoke County without the private property owner's consent, including but not limited
to any street, sidewalk, park , vacant or occupied lot, except in public receptacles , or in
authorized private receptacles provided for public use ,
When a violation of the provisions of this Section has been observed by any person ,
and the matter dumped or disposed of in the street, highway, right-of-way or private
property has been ejected from a motor vehicle, the owner or operator of such motor
vehicle shall be presumed to be the person ejecting such trash, garbage refuse, litter, or
debris , provided that such presumption shall be rebuttable by competent evidence .
2. That this ordinance shall be in full force and effect from and after its
adoption .
On motion of Supervisor Moore to adopt the ordinance, and carried by the
following roll call and recorded vote :
AYES: Supervisors Moore, Flora, Church , Elswick, Altizer
NAYS: None
Clerk to the Board of Supervisors
cc: Paul Mahoney, County Attorney
Page 5 of 5
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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SHORT OVERVIEW
Last fall, Roanoke County kicked off a new effort to raise awareness about cigarette butt litter
along County roadways. This project combined the efforts of many County departments,
including public information, parks and recreation, police department, community
development and general services – creating a large community public awareness effort. Staff
created a logo and brand for the campaign, entitled “The World Is Not Your Ashtray.” In-kind
billboard advertising was donated by Lamar Companies, and partnerships were also made with
local environmental advocacy groups to get the word out. Local and state political officials
joined in at a press conference in January which resulted in tremendous coverage on broadcast
television and local newspapers. The result was a tremendous amount of citizen engagement, a
new law enforcement effort and citizen reporting mechanism, new County ordinance aimed at
the problem, and significant public awareness at a low cost.
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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THE SPARK OF AN IDEA
Charlotte Moore from Roanoke County’s Board of Supervisors has long been an advocate for
good environmental stewardship. Last fall, after seeing a driver flick a cigarette butt out their
car window while stopped at a County intersection, Moore decided that something needed to
be done about roadway littering. A series of meetings were called with several diverse
members of Roanoke County staff, including representatives from the Police Department,
Community Development, General Services, Public Information and Parks, Recreation and
Tourism. Also in attendance was the president of the Clean Valley Council, a local non -profit
dedicated to public education about a healthy environment. The committee members
discussed various methods of getting the message out, as well as means of enforcement to
deter would-be roadway litterers. While littering has long been a crime subject to Virginia code,
there were no regulations in Roanoke County to deal with the issue. C omplicating the matter,
the Police Department lacked the time or resources to actively patrol County intersections in
search of violators. The committee came up with a unique solution, providing citizens with a
way to report violators online. This effort would be paired with a marketing slogan suggested
by Assistant County Administrator, Richard Caywood. According to Caywood, whenever his wife
sees someone throwing a cigarette butt out a car window she proclaims to other passengers,
“the world is not your ashtray.” The name stuck, and members were assigned various tasks to
help put together a comprehensive plan. Funding for the project was brought before the Board
of Supervisors and approved on November 12, 2013 in the amount of $7,676 (APPENDIX A:
FUNDING).
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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CAMPAIGN ELEMENTS
Roanoke County staff members worked hard to minimize investment and maximize audience
reach in a targeted five month public relations strategy. The campaign was brought together by
memorable graphics created in-house by a Parks, Recreation and Tourism staff member
(APPENDIX B: ASHTRAY LOGO). The new “World is Not Your Ashtray” logo featured easy to read
text and easily recognizable icons, while matching the overall colors and graphic look of the
Roanoke County website. The primary message was a reminder not to throw cigarette butts,
and the secondary message was a reporting mechanism for violators – “Report at
RoanokeCountyVA.gov/Litter.” Elements of campaign included:
Roadside Banners – Thirty (30) vinyl banners were printed and placed around the
County as part of this project, each one 7’ wide by 3’ high. Permission was obtained
from the Virginia Department of Transportation to place several of the banners at key
intersections during the month of January (APPENDIX C: VDOT). The other banners were
placed on Roanoke County property such as police and fire stations, libraries,
administration buildings and recreation centers. Care was taken to ensure each
placement faced roads with high traffic counts. The banners were erected in January,
and will remain in place through the end of the summer.
Billboard Advertising – Early in the project, Roanoke County staff reached out to Lamar
Advertising, the area’s largest billboard company. Lamar agreed to provide open posters
and digital sign inventory throughout the County over the next eight months as
inventory allowed. The County only had to pay for the vinyl print, which amounted
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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$2,000 for 10 billboards. Between January and May 2014, Lamar put up eight vinyl
billboards and two digital billboards. A second phase of this campaign continues with 10
additional billboards between May and August. The in-kind value from Lamar
Advertising was approximately $9,000 (APPENDIX D: LAMAR).
Bumper Stickers & Magnets – For a campaign targeting drivers, one of the most
effective methods of communication is a bumper sticker. Roanoke County has a large
fleet of several hundred vehicles that are highly visible on our roadways every day. For
this campaign, 200 of these vehicles received magnetic bumper stickers (APPENDIX E:
MAGNET) with the “World is Not Your Ashtray Logo.” Additionally, 12 of the County’s
garbage trucks received large vinyl stickers measuring over four feet wide (APPENDIX F:
GARBAGE TRUCKS). Finally, several hundred small magnets were ordered for giveaways
at County functions.
Ordinance Changes – Prior to the litter campaign being implemented, Roanoke County
did not have any littering regulations on the books. While littering was still illegal under
state code, there was no means to prosecute violators in local civil court. That left
Roanoke County unable to impose or change fines on a local level, or to receive those
fines to reinvest in the community. As part of this project, Roanoke County officials
asked the Virginia General Assembly to increase the local authority to impose civil
penalties for litter violators (APPENDIX G: GENERAL ASSEMBLY) at a fine of $50 for first
violation and $200 for subsequent violations. A new County ordinance was also adopted
making it unlawful to litter (APPENDIX H: COUNTY RESOLUTION).
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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P a g e 5 | 6
Online Reporting – For the online piece of this project, a special web form was set up on
the County website (APPENDIX I: WEB FORM). The form can be easily accessed either by
URL www.RoanokeCountyVA.gov/Litter, or by clicking on a button added to the
County’s home page. Reporters are required to submit their contact information, and a
description of the alleged littering incident. Once received, the forms are routed directly
to the Police Department. A police representative will call the complainant for
verification purposes, and if a license plate number is provided run the plates. The
owner of the car witnessed is mailed a warning letter (APPENDIX J: POLICE LETTER),
notifying them that a concerned citizen observed their vehicle discarding litter onto the
highway. The letter goes on to warn the vehicle owner about fines they may be subject
to if the action had been observed by an officer. From January to April, Roanoke County
received and processed 165 individual complaints (APPENDIX I: SUBMISSIONS).
PRESS CONFERENCE AND MEDIA COVERAGE
On January 3, 2014, Roanoke County officials held a press conference announcing the new anti-
litter campaign (APPENDIX K: MEDIA RELEASE). At this event, presentations were made by
Senator Ralph Smith from the Senate of Virginia, 19th District, and Charlotte Moore from the
Roanoke County Board of Supervisors. A media packet was created with details of the project
as outlined above, and photo opportunities were available on site, as demonstrations of the
banner and garbage truck stickers were on display (APPENDIX L: PRESS CONFERENCE PHOTOS).
The event resulted in a tremendous amount of coverage in local newspapers and broadcast
2014 VACo Achievement Awards – Communications (Public Relations) County of Roanoke, VA
“The World Is Not Your Ashtray”
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television stations. The news was even picked up by television stations as far away as Louisville,
Kentucky and Albany, New York (APPENDIX M: MEDIA COVERAGE).
CAMPAIGN ANALYSIS
“The World Is Not Your Ashtray” was a groundbreaking initiative combining the efforts of
elected officials on the state and local level with a wide variety of County staff members. Cost
for the project was kept low through partnership with a local business, and the utilization of in -
house graphic design resources. The majority of the appropriated cost for the pr oject went to
banner printing and installation. This small investment resulted in a large amount of public
awareness and citizen engagement. The law enforcement part of the project has resulted in
163 online reports today, 44 letters submitted. So far this year 6 littering charges have been
made, which is twice the typical average from a full year. Roanoke County has left open the
possibility of continuing the campaign in the future, targeting other methods of littering the
same way.