HomeMy WebLinkAbout6/4/2013 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, June 4, 2013
AGENDA
Consideration of:
A. 6:00 p.m. - WORK SESSION
1. Petition of Karen Sloan for a Special Use Permit (SUP) to operate a hair
salon at 1031 Almond Drive, Tax Map Number 61.17-03-34, zoned R-1
Residential District.
2. Briefing on General Obligation Bonds financing options.
3. Review of final changes to FY2013-2014 budget.
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. CONSENT AGENDA
1. Consider approval of minutes for the regular Council meeting of May 7,
2013.
2. Consider approval of minutes for the regular Council meeting of May 21,
2013.
F. AWARDS, RECOGNITIONS, PRESENTATIONS
G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments
and questions for issues not listed on the agenda.
H. TOWN ATTORNEY
Bradley E. Grose, Mayor
William “Wes” Nance, Vice Mayor
I. Douglas Adams, Jr., Council Member
Robert R. Altice, Council Member
Matthew S. Hare, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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I. TOWN MANAGER
ITEMS REQUIRING ACTION
1. Consider adoption of an Ordinance revising the Water and Wastewater
Fees and Charges Schedule by an increase of 8.7 percent, pursuant to
authority granted by Virginia Code §§ 15.2-2111, 15.2-2119 and 15.2-2122,
according to the Vinton Town Code, Chapter 24, Utilities, Section 94-22
Fees and charges for water service and Section 94-74, Fees and charges
for wastewater service.
2. Consider adoption of an Ordinance increasing an excise tax on the sale of
cigarettes from $0.20 to $0.35 on each package containing 25 or fewer
cigarettes.
3. Consider adoption of an Ordinance approving the Town of Vinton, Virginia
budget for the fiscal year beginning July 1, 2013 and ending June 30, 2014.
4. Consider adoption of a Resolution authorizing the Town Manager to
execute an extension of services to our existing agreement for Business
District Revitalization Planning Project (dated January 15, 2010) with Hill
Studio to provide additional services for implementation of the Downtown
Physical Improvement Plan through the awarded Community Development
Block Grant.
J. MAYOR
K. COUNCIL
1. Financial Report for April 2013
L. CLOSED MEETING
1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the
1950 Code of Virginia, as amended, for discussion regarding appointments
to boards and commissions as authorized by subsection 1.
M. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING
N. APPOINTMENTS TO BOARDS/COMMISSIONS
O. ADJOURNMENT
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be
made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or
attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper
arrangements may be made.
NEXT TOWN COMMITTEE/COUNCIL MEETINGS:
• June 18, 2013 – 6:30 p.m. - Council in the Neighborhood Meeting – Vinton Masonic
Lodge - 1017 E. Washington Avenue – Regular Meeting to follow
Meeting Date
June 4, 2013
Department
Planning & Zoning
Issue
Briefing on petition of Karen Sloan for a Special Use Permit (SUP) to operate a hair salon at 1031
Almond Drive, Tax Map Number 61.17-03-34, zoned R-1 Residential District.
Summary
Ms. Sloan inquired in our office about being able to operate a hair salon from her residence. A
hair salon is considered to be a personal service business. Per Article IV, District Regulations,
Division 2, R-1 Residential District, in order to operate a personal service business in this
district, a SUP would have to be applied for and granted.
Attachments
Staff report and supporting documents
Recommendations
No action required
Town Council
Agenda Summary
1
Meeting Date
June 4, 2013
Department
Administration
Issue
Briefing on General Obligation Bonds financing options.
Summary
Courtney Rogers of Davenport & Company will be present at the meeting to review the financial
options and answer any questions that Council might have.
Attachments
Memo from Davenport & Company
Recommendations
Action to be taken at the June 18th meeting
Town Council
Agenda Summary
1
MEMORANDUM
To: Chris Lawrence, Town Manager
Barry Thompson, Director of Finance
From: Courtney Rogers, Senior Vice President
Doug Gebhardt, Analyst
Davenport & Company LLC
Date: Friday, May 31, 2013
Subject: General Obligation New Money and Refunding Bond, Series 2013
Town of Vinton, Virginia
In our capacity as Financial Advisor to the Town of Vinton, Virginia (the “Town”), Davenport &
Company LLC (“Davenport) has performed an analysis on various financing options for the Town’s
General Obligation New Money and Refunding Bond, Series 2013. The Town wishes to issue
approximately $2,000,000 of New Money as well as to refinance the Town’s existing VML/VACO
Series 2004B and VRA Series 2004B Bonds and potentially its VML/VACO Series 2006C General
Obligation Bonds and VRA Series 2006A Revenue Bonds.
On May 3, 2013, Davenport along with Town Staff, submitted an application to the Virginia Resources
Authority (“VRA”) for the potential financing mentioned above. The Town, Spilman Thomas and
Battle (Bond Counsel), and Davenport held a due diligence conference call with VRA on May 14 as
part VRA’s credit review process.
Additionally, on May 7, 2013 Davenport distributed a Request for Proposal for a direct loan to 31
local, regional and national banking institutions as well as to VML/VaCO Finance. The Request for
Proposal asked for four separate rate quotes. The first rate requested was a 30 year rate on the new
money principal amortization where $181,000 would be paid over a 5-year period with the balance
over 30-years. As mentioned during our presentations to Town Council we were not sure if a rate
would be given over this length of time. Consequently, a 20-year rate was requested as well. With the
real possibility that the 2006 Bonds might not make financial sense to be refinanced, Davenport also
requested proposals on two refunding rates, one for the 2004 Bonds only (12 years to final maturity)
and the other for the 2004 & 2006 Bonds combined (14 years to final maturity). On May 21, 2013
Davenport received four proposals in response to the Request for Proposal.
The remainder of this memorandum sets forth the results from the Request for Proposal and
Davenport’s recommendation.
Public Finance Department
804-697-2900
Post Office Box 85678
Richmond, Virginia 23285-5678
One James Center
901 East Cary Street
Richmond, Virginia 23219-4037
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New Money:
Of the four proposals received from the various banking institutions, none were willing to provide the
Town with a 30-year rate. However, three provided fixed rates for 20 years. Capital One Public
Funding (“Capital One”) offered the lowest 20-year rate at 2.85% fixed over the loan’s life. The
Town’s debt service would be approximately $160,000 annually in the first five Fiscal Years and
approximately $120,000 annually thereafter. When compared to a 30-year VRA loan using market
rates as of May 21, 2013, the cash flow impact on the Town of the shorter 20-year bank amortization
would be approximately $20,000 more annually. More simply put, the Town would have $20,000 of
additional debt service in the first 20 years should the Town choose Capital One versus a 30-year
amortization. However, since the Virginia Resources Authority’s next pool bond sale is not until
August of 2013, the Town becomes susceptible to market volatility. While this could turn positive
since receiving the bank bids interest rates have increased roughly 20 basis points or 1/5 of 1%. By
accepting the bank bids the Town locks in the interest rates. Davenport is recommending moving
forward with Capital One. However we need to confirm in writing that they will hold the bid until
June 27, 2013, our projected closing date.
Refinancing:
The first thing Davenport analyzed regarding the refundings was the viability of pursuing the refunding
the Series 2006 bonds. At this time, Davenport does not recommend refinancing either of the 2006
issues due to the high amount of negative arbitrage compared to the amount of net present value
savings. Therefore, the 2006 bonds have been removed from subsequent analysis.
The refinancing rates from the Request for Proposals were extremely close. BB&T offered the lowest
rate of 2.04% but had $3,500 of closing costs. Therefore Carter Bank’s rate of 2.05% with no bank
closing costs provided a lower interest cost. If the refunding was issued through VRA as of May 21,
2013 it would provided a more attractive refunding than through the direct bank loans. However, the
market would only have to move away from the Town 8 basis points (0.08%) to result in the same
savings as through Carter Bank. As of the date of this memo the municipal market has given up 21
basis points in the 2022 to 2026 range and 16 basis points through the remainder of the curve. After
this shift in the public market, the refinancing becomes significantly less attractive, by roughly $25,000
of net budgetary savings, in comparison to the Direct Bank loan through Carter Bank. Given this recent
volatility, Davenport recommends that the Town take the “bird in the hand” and refinance the
Series 2004 bonds with Carter Bank. This would result in the Town saving approximately $147,000
in net budgetary dollars and $138,000 in net present value dollars. Additionally, the Town would have
about 7% savings on the 2004 VML/VaCO Bond and 6% on the 2004 VRA Bond, almost double the
industry standard of 3% savings.
Next Steps:
We look forward to discussing this in more detail with the Town on Tuesday, June 4th in anticipation
of Town Council’s final approval on Tuesday, June 18th. We are looking to close the issue on June
27th.
BB&T Capital One Carter Bank SunTrust
Series 2013 Series 2013 Series 2013 Series 2013
FINANCING Series 2013 Series 2013 Series 2013 Series 2013
$2,015,000 - New Money $2,015,000 - New Money $2,015,000 - New Money
AMOUNT $2,240,000 - 2004 Only $6,000,000 $2,240,000 - 2004 Only $2,240,000 - 2004 Only
$3,740,000 - 2004 & 2006 $3,740,000 - 2004 & 2006 $3,740,000 - 2004 & 2006
TERM (NEW MONEY)November 1, 2032 November 1, 2032 November 1, 2032 November 1, 2032
TERM (REFUNDING)November 1, 2024 or 2026 November 1, 2024 or 2026 November 1, 2024 or 2026 November 1, 2024 or 2026
PRINCIPAL PAYMENT Annual Annual Annual Annual
INTEREST PAYMENT Semi-Annual Semi-Annual Semi-Annual Semi-Annual
INTEREST RATE 3.38% - 20 Year 2.85% - 20 Year 3.00% - 20 Year 2.24% - 20 Year Amortization*
(NEW MONEY)N/A - 30 Year N/A - 30 Year N/A - 30 Year N/A - 30 Year
INTEREST RATE 2.04% - 2004 Bonds Only 2.45% - 2004 Bonds Only 2.05% - 2004 Bonds Only 2.09% - 2004 Bonds Only
(REFUNDING)2.33% - 2004 & 2006 Bonds 2.45% - 2004 & 2006 Bonds 2.15% - 2004 & 2006 Bonds 2.19% - 2004 & 2006 Bonds
INTEREST RATE RESET None None None *10 Year Put Option
BANK CLOSING COSTS $3,500 - New Money None None $2,015 - New Money
$3,500 - 2004 Only $2,240 - 2004 Only
$3,500 - 2004 & 2006 Only $2,240 - 2004 & 2006 Only
ACCEPT BY N/A June 7, 2013 N/A N/A
CALL DATE 15 Days Notice - New Money 8 Years - New Money Anytime - New Money Anytime - New Money
15 Days Notice - Refunding 7 Years - Refunding Anytime - Refunding Anytime - Refunding
PREPAYMENT PENALTY None None None None
NOTES
It shall be the responsibility of the
Town to retain and compensate
counsel to appropriately structure
the general obligation bond in
accordance with both Federal and
Virginia Commonwealth Statutes.
BB&T reserves the right to review
the bond, which must be mutually
accepted by BB&T and the Town.
Capital One reserves the right to
have this transaction rated at Capital
One's sole cost at any time during
the term of the Bond. The Town
agrees to cooperate with COPF and
the rating agency in providing any
requested financial or non-financial
information that may be material to
obtaining the rating.
All documentation associated with
this loan shall be in a form and
content acceptable to the bank. The
bank may require documents,
instruments, opinions, approvals
and assurances customary in this
type of financing or as the bank may
reasonably request.
The interest rates quoted herein
takes into consideration a marginal
maximum federal corporate tax rate
of 35%. In the event of a decrease in
the marginal maximum corporate
tax rate, the Lender shall have the
right to adjust the interest rate
upwards in order to maintain the
same after tax yield or the Lender.
In no event will the rate exceed
2.46% for Loan A, 2.30% for Loan
B, or 2.41% for Loan C.
All proposals are subject to the negotiation of mutually satisfactory documentation and final terms between the Town and the Bank.
Prepared by Davenport & Company LLC
Friday, May 31, 2013
2013 Tax-Exempt, Bank-Qualified New Money & Refunding Bonds
Town of Vinton, Virginia
Summary of Bids Received
Year Principal*Interest*Total*
6/30/2014 $111,264 $48,617 $159,881
6/30/2015 106,834 53,048 159,881
6/30/2016 109,923 49,959 159,881
6/30/2017 113,101 46,781 159,881
6/30/2018 116,371 43,511 159,881
6/30/2019 79,588 40,718 120,307
6/30/2020 81,889 38,417 120,307
6/30/2021 84,257 36,050 120,307
6/30/2022 86,693 33,614 120,307
6/30/2023 89,200 31,107 120,307
6/30/2024 91,778 28,528 120,307
6/30/2025 94,432 25,875 120,307
6/30/2026 97,162 23,145 120,307
6/30/2027 99,971 20,335 120,307
6/30/2028 102,862 17,445 120,307
6/30/2029 105,836 14,471 120,307
6/30/2030 108,896 11,411 120,307
6/30/2031 112,044 8,263 120,307
6/30/2032 115,283 5,023 120,307
6/30/2033 118,616 1,690 120,307
Total $2,026,000 $578,008 $2,604,008
*Preliminary, subject to change.
Costs of Issuance to be confirmed.
20 Year Loan
New Money Rate of 2.85%
Town of Vinton, Virginia
Captial One
Net Budgetary
Year Principal Interest Total Principal*Interest*Total*Savings*
6/30/2014 $0 $85,285 $85,285 $33,505 $39,502 $73,008 $12,277
6/30/2015 0 85,285 85,285 28,154 44,853 73,008 12,277
6/30/2016 170,000 81,798 251,798 196,974 42,546 239,520 12,277
6/30/2017 175,000 74,810 249,810 199,046 38,487 237,533 12,277
6/30/2018 185,000 67,610 252,610 205,998 34,335 240,333 12,277
6/30/2019 190,000 60,110 250,110 207,738 30,094 237,833 12,277
6/30/2020 205,000 52,210 257,210 219,215 25,718 244,933 12,277
6/30/2021 210,000 43,835 253,835 220,345 21,212 241,558 12,277
6/30/2022 220,000 35,023 255,023 226,109 16,636 242,745 12,277
6/30/2023 225,000 25,744 250,744 226,470 11,997 238,467 12,277
6/30/2024 240,000 15,861 255,861 236,330 7,254 243,584 12,277
6/30/2025 245,000 5,359 250,359 235,666 2,416 238,082 12,277
Total $2,065,000 $632,930 $2,697,930 $2,235,551 $315,050 $2,550,601 $147,329
*Preliminary, subject to change. Costs of issuance to be confirmed and escrow securities to be bid out.
Net Present Value Savings of $138,245.99 or 6.69%.
2004 VML/VaCO 12 Year Loan
& 2004 VRA Bonds Refunding Rate of 2.05%
Town of Vinton, Virginia Town of Vinton, Virginia
Existing Debt Carter Bank
1
Meeting Date
June 4, 2013
Department
Administration
Issue
Review of final changes to FY2013-2014 budget.
Summary
The FY2013-2014 annual budget is the culmination of months’ worth of staff work developing
and managing our services and revenues to provide the expected and needed services for the
community. The budget document is one of the most important policies established by Council
to convey to staff and the community priorities, levels of services, and investment in the
community.
The budget document includes a great deal of information which is intended to explain what and
why of government services provided by the Town of Vinton.
The budget sets forth operating expenditures and capital expenditures. Over the past five years,
through the economic downturn, our budget has been appropriately reduced without any major
impacts to the delivery of service and minimal service elimination. However, one of the major
reductions has been to our capital investment funding. This reduction can be accommodated in
the short term by delaying purchases and equipment replacement. In the long term, we have a
back log and pent up demand for capital investment and replacement of equipment. These needs
are outlined in detail in the capital improvement plan within the budget.
To help begin to address these capital needs, the budget includes a 15-cent increase in cigarette
tax. This is expected to generate approximately $159,000 in additional revenue. This new
revenue is recommended to fund equipment replacement needs and capital investment in bridges,
buildings, technology, equipment, and vehicles.
At the public hearing held on May 21st, Vice Mayor Nance and Council Member Hare expressed
their concern with raising the cigarette tax. They requested information on how the budget could
Town Council
Agenda Summary
2
be balanced without the additional new revenue. Town staff has met over the past two weeks
and completed its evaluation.
Attached is a summary that shows a balanced budget without a cigarette tax increase. To
accomplish this several changes are required to the budget.
1) Remove increased cigarette tax ($159,375)
2) Reprioritize the CIP and reduce the number of projects funded. (see attachment)
a. Includes removal of the following projects
i. Fire House Painting - $29,000
ii. Fire House Flooring - $ 5,800
iii. Crew Hall Painting - $ 2,000
iv. Cityworks Asset Mgt - $20,000
v. Total reduction of CIP - $56,800
3) Use of year end surplus to balance budget ($37,800)
These changes will result in a balanced budget through reduction in CIP projects and use of year
end surplus. Additionally, in regards to investment in the CIP, no new revenue source is
identified for years 2-5.
Both the original recommended budget and the alternative proposal include the following three
items:
1) Cost of Living increase for all town employees (not including Town Council) of 1.5%
2) Fully funded satellite dumpster location at 3rd Street
3) Additional funding for computer replacement $10,000
Attachments
Summary review of budget changes
CIP Summary with changes
Recommendations
Action to be taken under Town Manager’s Section
Alternative Proposal for Budget FY2014
General Fund
Computer Replacement 10,000$
FY2014 CIP - Alternative Proposal
Walnut Ave 19,000$
Technology Server - Laserfiche 12,000$
Asphalt Roller 21,000$
PW - Dump Truck (lease 5-year)25,880$
Speed Trailer Match Grant 1,900$
Pool interior paint resurface 7,650$
Street Improvements 15,000$
Total CIP Recommended 87,430$
Removed from CIP
Fire House Painting 29,000$
Fire House Flooring 5,800$
Crew Hall Paint 2,000$
Cityworks Asset Mgt Software 20,000$
Total Removed from CIP 56,800$
Researve (AEP)
Greenway Grant Match 35,000$
Utility Fund
Generator 100,000$
approx. 17 computers required
to be replaced by April 2014 due
to non-servicable operating
system
Meeting Date
June 4, 2013
Department
Town Clerk
Issue
Consider approval of minutes for the regular Council meeting of May 7, 2013.
Consider approval of minutes for the regular Council meeting of May 21, 2013.
Summary
None
Attachments
May 7, 2013 minutes
May 21, 2013 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, MAY 7, 2013, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL
BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
William W. Nance, Vice Mayor
I. Douglas Adams, Jr.
Matthew S. Hare
MEMBERS ABSENT: Robert R. Altice
Susan N. Johnson, Town Clerk
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Elizabeth Dillon, Town Attorney
Ryan Spitzer, Assistant to the Town Manager
Ben Cook, Police Chief
Gary Woodson, Public Works Director
Barry Thompson, Finance Director/Treasurer
Karla Turman, Assoc. Planner/Code Enforcement Ofcr.
Joey Hiner, Assistant Public Works Director
The Mayor called the work session to order at 6:00 p.m.
The Town Manager introduced Brandon Gann, our
Summer Intern from Virginia Tech’s Public Administration
Program. Two of his primary projects will be an Accounting
Policy Manual and an update to our Purchasing
Procurement Policy.
The work session related to a briefing on a request for a
fifty (50) foot wide by approximately one hundred and fifty
(150) foot long undeveloped right-of-way, known as
Daleview Drive, Map of Section No. 4, Bali Hai, Plat Book
6, Page 30, to be closed, vacated, and deeded to the
adjoining property owners. Anita McMillan, Planning &
Zoning Director, commented that some time ago Mr.
Overbay contacted her department regarding a 25 acre
parcel he owns in the City of Roanoke. He indicated that
earlier he had contacted the Town about having the
property readjusted to the Town, but the City did not want
that to happen. He also contacted Public Works about the
possibility of having the Town supply water and sewer
services to the property.
An amount of time lapsed and then in September he
contacted us again and indicated he would like to sell the
property, but wanted to subdivide into lots. He would like
to be able to use the undeveloped Daleview Drive for
access to the property. Again, he asked if the Town could
provide water services. Joey Hiner researched the water
issue and indicated the Town could provide this service.
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Currently there are two driveways located in the right-of-
way. By a letter dated October 8, 2012 to Mr. Overbay,
he was instructed to contact the two property owners of his
intention. When we first met with him, he indicated that
one lot would be using this undeveloped right-of-way and
the other lot would come from the other side. However,
when we received the plat in January, the lot is divided in
the middle and this right-of-way will serve both lots. He
indicated he had been in contact with the two owners.
We were concerned about what would happen to these two
driveways. Also, since the property is in the City, which
jurisdiction would provide Fire/EMS services, police
protection, solid waste disposal, and school bus service.
When we met with Mr. Overbay again in March, we asked
him if he would consider developing the undeveloped
Daleview Drive right-of-way to as least a hammerhead
drive-way. He stated that he did want to do that, but
wanted to petition to vacate the right-of-way. Once
vacated, 25 feet x 150 feet will be deeded to 647 Olney and
the other 25 feet x 150 feet to 701 Olney. In turn the
property owners will each deed 10 feet x 150 feet (total of
20 feet x 150 feet) to Mr. Overbay to have access to the
two lots.
Prior to the Planning Commission work session on April
11th, a statement was received signed by both the Quams
and the Slighs agreeing to the undeveloped right-of-way
being vacated and deeding the portion back to Mr.
Overbay. However, the statement was not notarized and
was not signed in front of staff. It also contained incorrect
information. Mr. McMurry, the surveyor, indicated that they
would be present at the Planning Commission Public
Hearing and could sign a new statement.
Mr. McMurry attended the Public Hearing on Mr. Overbay’s
behalf. He stated they would like to table the request
because they were not able to get the property owners to
sign a new statement. The two property owners and Mr.
Bennett, a resident of Olney Road were also present. We
held the Public Hearing and Mr. Bennett spoke on behalf
of Mr. Sligh saying that they felt they were misled into
signing the statement and were concerned about what
would happen to their driveways. Mr. Quam came to the
office prior to the meeting and expressed concern that his
concrete driveway would be damaged especially if a water
line is to be run to serve the two lots.
The Planning Commission asked Mr. Quam why he put his
concrete driveway in the undeveloped area and he
indicated that the developer told him he could. Mr. Sligh
said the driveway was already there when he purchased
the property.
3
Mr. McMurry then asked if he submitted a revised plat,
would the Town approve it. He did submit a revised plat,
but it is completely different and there is no confirmation or
anything to show us how these two lots will be accessed.
There are too many uncertainties. We did tell Mr. Quam
and Mr. Sligh that they can request that it be vacated and
each be deeded a 25 feet x 150 feet portion. They
indicated they wanted to leave it as is.
In summary, the Town Manager commented that the
matter is not ready to come before Council for their
consideration. All of the parties need to be in complete
agreement. He recommended that that Council not hold
their Public Hearing on May 21st. The Mayor agreed to
postpone the Public Hearing since the Petitioner had asked
for continuation at the Planning Commission Public
Hearing.
Vice Mayor Nance asked if the application covers the
advertisement costs. Ms. McMillan responded that in the
past we have not charged for advertisement costs, only the
survey costs. However, it is in our current policy and under
the circumstances, we are going to send Mr. Overbay an
invoice for the advertising costs.
The work session was adjourned at 6:30 p.m. A reception
for Shirley Patsel was held in the Municipal Building Lobby.
The Mayor called the regular meeting to order at 7:00
p.m. The Acting Town Clerk called the roll with Council
Member Adams, Council Member Hare, Vice Mayor
Nance, and Mayor Grose present. Council Member Altice
was absent. After a Moment of Silence, Council Member
Adams led the Pledge of Allegiance to the U.S. Flag.
Roll Call
Vice Mayor Nance made a motion to approve the April
2, 2013 and April 16, 2013 minutes; the motion was
seconded by Mr. Hare and carried by the following vote,
with all members voting: Vote 4-0; Yeas (4) – Adams,
Hare, Nance, Grose; Nays (0) – None; Absent (1) - Altice.
Approved minutes of April 2, 2013
and April 16, 2013
The next item on the agenda was a presentation of
the 2012 Super Star Award by the Virginia Department of
Emergency Management (VEDM) to Shirley Patsel.
Chief Cook introduced Linda Rueben with VDEM. Ms.
Reuben commented that in their Preparedness Division
they honor volunteers who assist with law enforcement,
fire programs and citizens in general. She explained the
recognition program and that Virginia Dominion Power is
a partner. Gail Hundley representing Valley Bank and
Virginia First was also present.
4
Ms. Ruben then read the statement from Chief Cook
nominating Ms. Patsel for the award and then presented
her with a certificate. Ms. Hundley presented an IOU
from Virginia First for a leather bound notebook and gave
her an umbrella from Valley Bank. She then explained
the partnership the two entities have with VDEM. The
Mayor then expressed his appreciation on behalf of
Council.
The next item was a presentation by the Roanoke
Valley Preservation Foundation in celebration of National
Historic Preservation Month. Mr. George Kegley, a Board
member of the Roanoke Valley Preservation Foundation,
made brief comments. Each year May is recognized as
Preservation Month and this year is the 25th anniversary.
The theme this year is “See! Save! Celebrate!” and he
invited Council to join in a celebration on Thursday, May
23rd at the History Museum of Western Virginia. Mr.
Kegley then made further comments on a list of statistics
relating to preservation.
The next item was a Proclamation declaring National
Drinking Water Week for May 5 to May 11, 2013. Vice
Mayor Nance read the Proclamation.
The next item was a Proclamation declaring National
Police Week for May 12 to May 18, 2013. Mr. Hare read
the Proclamation.
The Town Manager introduced David Flagler, the new
Roanoke Center for Animal Control and Protection
Executive Director and also a new resident of the Town.
He introduced again Brandon Gann our summer intern.
He also introduced Amy Peterson of the Leadership
Program with the Roanoke Regional Chamber of
Commerce.
The next item on the agenda was a Public Hearing to
receive public comments regarding a proposed Ordinance
to amend Appendix B, Zoning, Article IV, District
Regulations, Division 8, M-1 Limited Industrial District, of
the Vinton Town Code. Karla Turman, Associate
Planner/Code Enforcement Officer made brief comments
that this Code amendment stems from a Special Use
Permit for the impound lots. Council was briefed at their
March 5th meeting on the need to amend the Town Code to
be consistent with the Code of Virginia. The State Code
requires a period of longer than 30 days and our current
Code states no more than 30 days. Upon advice from our
Town Attorney, the Planning Commission is recommending
a period of no more than 90 days for a vehicle to be stored.
The Mayor opened the Public Hearing at 7:25 p.m.
5
Hearing no comments the Public Hearing was closed at
7:26 p.m.
Hearing no comments from Council, Mr. Adams made a
motion to adopt the Ordinance as presented; the motion
was seconded by Mr. Hare and carried by the following roll
call vote, with all members voting: Vote 4-0; Yeas (4) –
Adams, Hare, Nance, Grose; Nays (0); Absent (1) - Altice.
Public Hearing opened and closed
Adopted Ordinance No. 936 to
amend Appendix B, Zoning, Article
IV, District Regulations, Division 8,
M-1 Limited Industrial District, of
the Vinton Town Code
The next two items on the agenda were to consider
adoption of Resolutions authorizing the Town Manager to
execute Quitclaim Deeds between VDOT and the Town
conveying all of the right of way and permanent easements
on Project U000-149-102, RW201 (Gus W. Nicks
Boulevard) and on Project U000-149-105, RW201
(Washington Avenue) to the Town. The Town Manager
commented that the Town partnered with VDOT in the mid-
80’s to expand the two-lane Washington and Gus Nicks
Boulevard to a four-lane road. These rights of way and
easements were never officially deeded back to the Town.
The subject Quitclaim Deeds need to be executed and
recorded to finalize the matter.
Vice Mayor Nance made a motion to adopt the Resolution
relating to Gus W. Nicks Boulevard; the motion was
seconded by Mr. Hare and carried by the following roll call
vote, with all members voting: Vote 4-0; Yeas (4) – Adams,
Hare, Nance, Grose; Nays (0); Absent (1) - Altice.
Mr. Adams made a motion to adopt the Resolution relating
to Washington Avenue; the motion was seconded by Mr.
Hare and carried by the following roll call vote, with all
members voting: Vote 4-0; Yeas (4) – Adams, Hare,
Nance, Grose; Nays (0); Absent (1) - Altice.
Adopted Resolution No. 2014
authorizing the Town Manager to
execute a Quitclaim Deed between
VDOT and the Town conveying all
of the right of way and permanent
easements on Project U000-149-
102, RW201 (Gus W. Nicks
Boulevard) to the Town of Vinton.
Adopted Resolution No. 2015
authorizing the Town Manager to
execute a Quitclaim Deed between
VDOT and the Town conveying all
of the right of way and permanent
easements on Project U000-149-
105, RW201 (Washington Avenue)
to the Town of Vinton.
The next item for consideration was a Resolution to
accept $6,323.00 received from Byrne Justice Assistance
Grant from the Department of Criminal Justice and to
appropriate the Town’s required $632.00 match for a
surveillance system and cameras. Chief Cook made
comments regarding the use of the grant funds to purchase
a building security system with cameras for several areas in
the Police Department which will tie into the four cameras
currently outside the building.
A question was asked regarding putting a camera in the
main lobby of the building. Chief Cook indicated extra
cameras can be added to the system, but he does not
know the cost involved. He indicated that someone had
also suggested the Higher Ground Monument at the War
Memorial as a location for a camera. The Town Manager
commented that staff can look at the cost of adding a
camera for the main lobby. Mr. Hare made a motion to
Adopted Resolution No. 2016
accepting $6,323.00 received from
6
adopt the Resolution as presented; the motion was
seconded by Vice Mayor Nance and carried by the
following roll call vote, with all members voting: Vote 4-0;
Yeas (4) – Adams, Hare, Nance, Grose; Nays (0); Absent
(1) - Altice.
Byrne Justice Assistance Grant
from the Department of Criminal
Justice and appropriating the
Town’s required $632.00 match for
a surveillance system and cameras
The Mayor expressed thanks to everyone who helped
to make the Dogwood Festival a success. He reminded
everyone of the Mannathon and the Wine Festival on
May 18th. He invited Council to attend the Roanoke
County Board of Supervisors’ Work Session on May 14th
and mentioned the May 15th public meeting at the War
Memorial on the proposed Vinton Library branch. He
also commented that he had recently attended the
Roanoke Valley Housing Network Symposium and the
positive comments he received regarding Karla Turman
and Anita McMillan and their involvement with the Group.
Mr. Hare reviewed the Financial Report for March of
2013. The Summary Page, shown on the screen for the
audience, gives an overall view of where we are in
comparison to our projections. In the General Fund, we
are at 104% of our projections and at 90% in
expenditures. The Utility Fund is at 99% of projections
with expenditures at 81%. Our cash amount between
February and March increased around $50,000. Mr.
Hare continued with comments regarding savings based
on wages and salaries for some open positions, the
timing of some specific expenditures and savings of fees
to the Water Treatment Facility. After the next Finance
Committee meeting in June, we should have a better idea
of the surplus at the end of this fiscal year. Council can
then discuss how they want to handle the surplus funds.
Mr. Hare made a motion to accept the Financial Report for
March 2013 as presented; the motion was seconded by
Vice Mayor Nance and carried by the following vote, with all
members voting: Vote 4-0; Yeas (4) – Adams, Hare,
Nance, Grose; Nays (0); Absent (1) - Altice.
Accepted Financial Report for
March 2013
Comments from Council Members: Mr. Hare
expressed thanks to Shirley Patsel and also thanks to the
many other citizens in the Town who contribute in their
own way. Vice Mayor Nance congratulated Ms. Patsel,
the Dogwood Festival Committee and Town staff for their
work on the Festival. He also expressed concerns for
staff members who have had some losses and illnesses
in their families. He reminded everyone of the Peace
Officers Memorial Service on May 15th at Campbell
Memorial Presbyterian Church.
Mr. Adams reported that 31 of the Volunteer First Aid
Crew qualified for a program with the assistance of
7
Roanoke County that paid each one $500 for their
service. The Crew’s books were audited by Roanoke
County and they received no exceptions. EMS Week is
May 20-24 and the First Aid Crew is hosting a pizza
dinner on May 20th at 6:30 pm at the Crew Hall. Council,
the Town Manager and the Assistant to the Town
Manager are invited. He also commented on the success
of the Dogwood Festival.
The Town Manager reminded Council of the Relay for
Life Luminary Service to be held at the War Memorial
tomorrow night . There will be a brick dedication at 7 pm
and the luminary service to follow.
Mr. Adams made a motion to adjourn the regular meeting;
the motion was seconded by Mr. Hare and carried by the
following vote, with all members voting: Vote 4-0; Yeas (4)
– Adams, Hare, Nance, Grose; Nays (0); Absent (1) -
Altice. The regular meeting was adjourned at 7:58 p.m.
Regular meeting adjourned
The first item under the Work Session related to a
briefing on the Refuse Collection at the 3rd Street
Dumpster. Gary Woodson, Public Works Director, began
with comments regarding a volunteer survey that was taken
during the month of April on Saturdays and Sundays at
various times during the hours of 9:00 a.m. to 3:00 p.m.
Along with the survey questions, staff also did a visual
survey on the contents of the dumpsters.
Out of the 58 people who participated, 93% stated they
were from Vinton; 93% were disposing of household waste
and 81% stated they found out about the service by just
riding by. Other questions asked were the frequency of the
use, its importance to them and how they would rate the
service. A total of 100% indicated they would like for it to
continue. He is not aware of any negative comments, but
some people did not participate. Mr. Woodson further
commented that 30 dumpsters were emptied during that
time period and 80% of them were full. Out of the 30
emptied, 27 contained household items, 17 contained
construction materials, 14 contained furniture and 7
contained brush.
Mr. Hare stated that the Finance Committee had discussed
the issue and a comment was made that we could buy a
hunting camera that comes on with motion. Mr. Woodson
commented that the issue is not catching someone who is
dumping illegal, but the enforcement from that point
forward. Further comments were made regarding the
resources needed to enforce the law and follow through on
any legal process.
8
The Town Manager reminded Council that Mr. Woodson
had requested additional funds in the upcoming budget to
cover the overtime for the refuse crew for this service. If
Council decides to keep the service, we will need to add
around $5,000 to the budget.
The Mayor asked if this service did not exist would there be
an increased cost in picking up additional items at the
curbside. Mr. Woodson responded that if the current bulk
service operated as it should and residents set the
materials out at the curbside, there should only be a
nominal increase. However, he feels that a lot of the
illegally dumped materials would end up somewhere else in
the Town which would require staff to go and pick up the
material. This would add to our costs. Even though the
refuse crew has to move and separate the items, it is still
easier being at a central location.
The Town Manager further commented that it is a valuable
service, but how do you regulate it. The Resource
Authority has certain times of operation and they open and
close the gate.
After further discussion and comments, Mr. Hare indicated
this service probably costs the Town $10,000 a year. He
suggested doing away with the service and use that money
to fund a CIP project If it later turns out that it is a vital
service to our citizens, we can add it back in. If we did not
have curbside pickup on a weekly basis that would be a
different issue. Mr. Adams stated that we do not need to
eliminate the service on account of the few that abuse it. A
camera placed there would help to identify those who are
using it illegally. The Town Manager commented that he
would have to review the Code to see if we have a means
to enforce it. Mr. Hare then reminded Council that the
Town Manager needs some direction so he can do what is
necessary to adjust the budget. Vice Mayor Nance
commented on the process of the actual enforcement and
the time involved which may result in a $50 fine.
The last item for the work session was a briefing on
two proposed Memorandums of Understanding between
Roanoke County and the Town relating to stormwater
management plan review services and stormwater
management facilities post-construction inspection
services.
After brief comments from the Town Manager, Ms.
McMillan reviewed her staff report. Since 1995 the Town
has not had a full-time staff engineer. We have been able
to work with Roanoke County’s Engineering Department to
start reviewing the stormwater plan for the Town. Roanoke
County has been the Town’s agent for erosion and
9
sediment since 1984 which is closely related to stormwater
management requirements.
In 2003 due to a new mandate the four jurisdictions in the
Roanoke Valley fell into the urbanized census known as a
Phase II community where we have to start taking the
stormwater quality management into consideration.
Roanoke County indicated they could no longer do our
review when we had to start submitting our own Virginia
Stormwater Management Plan (VSMP) permit to the State.
Beginning March 2003, the Town began having to use
private engineering firms to review site development plans
for stormwater management requirements for quantity and
quality compliance; however, business owners have
expressed concern that the Town is hiring a private
competing engineering firm to review and inspect another
private engineer’s work.
In August of 2011 Town and Roanoke County staff began
discussing the possibility of the County providing
stormwater services to the Town for a fee. They have
submitted a fee proposal, but staff feels that it needs further
negotiations. Council is being asked to approve these
MOUs because we have to put in our annual stormwater
permit report which is renewed every five years, what our
staffing and funding level will be to meet the state
requirement. Since we do not have our own engineering
department and based on the costs and turnaround time, it
is not feasible to continue to rely on a private engineer.
The County has established a policy for a turnaround of two
weeks for a site plan and three weeks for a subdivision
plan. Contractors have commented that the longer it
takes, the more it costs them.
Once Council gives its consensus to proceed, the County
will present the two MOUs to their Board and we will have
an agreed upon fee schedule to present back to Council
with the final MOU documents. For information, we
currently pay the private engineering firm a rate of $150 an
hour. The Town is requesting one flat fee for each plan
that we receive from its inception to the end of the
approval.
Ms. McMillan then commented that the MOU regarding the
post-construction stormwater inspection services.
According to our permit, we are required to inspect all
stormwater facilities every five years or when a problem
arises that needs immediate attention.
The Mayor asked about the quantity as opposed to the
quality factor. Ms. McMillan responded that in the past we
were only responsible for quantity. For instance, after a
certain amount of rainfall, the water is supposed to be
10
retained so it does not go to the adjacent property owner or
erode the nearby creek. The quality requirement now
requires us to not only retain the water but to also treat it to
make sure it does not have pollutants
Vice Mayor Nance asked if we had any idea of what the
fees might be for a comparison. The Town Manager
commented that the first estimate from the County was
$1,200 per application. We have asked for some
information regarding how they arrived at this figure. We
hope we will be able to negotiate an amount that will satisfy
both parties. Ms. McMillan indicated they have quoted
$1,280 for a site plan review. For the post-construction
inspection services, $75 an hour with a maximum of two
hours, for a total of $150. Under the State requirement for
the stormwater management plan permit, the Town has to
handle the enforcement and administration. We can
contract out for the review and inspection services.
Roanoke County has been inspecting some of our ponds
for the past two years. They have had an intern for the
past three years who has mapped all the storm sewer
infrastructure in the Town and recently they completed all
the field inspections of all the known storm sewer structures
located in the Town. The County did not charge for this
service and they are also going to provide us with GIS
services and needs since we do not have the equipment or
the staff to do our own.
Ms. McMillan further commented that we have been
working regionally as well with the Cities of Salem and
Roanoke to try and develop consistent stormwater
ordinances across the Valley. We are also trying to
establish consistent fees so each locality will have basically
the same requirements. We will bring the final MOUs
along with the fee schedule back to Council at their June 4th
meeting for approval.
The work session ended at 9:35 p.m.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________________
Ryan Spitzer, Acting Town Clerk
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, MAY 21, 2013, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
William W. Nance, Vice Mayor
I. Douglas Adams, Jr.
Matthew S. Hare
MEMBERS ABSENT: Robert R. Altice
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Susan N. Johnson, Town Clerk
Elizabeth Dillon, Town Attorney
Ryan Spitzer, Assistant to the Town Manager
Gary Woodson, Public Works Director
Barry Thompson, Finance Director/Treasurer
Anita McMillan, Planning & Zoning Director
Karla Turman, Assoc. Planner/Code Enforcement Ofcr.
Chris Linkous, Fire & EMS Captain
Ben Cook, Police Chief
Joey Hiner, Assistant Public Works Director
Christopher Froeschl, Police Officer
Brandon Gann, Summer Intern
The Mayor called the regular meeting to order at 7:00
p.m. The Town Clerk called the roll with Council Member
Adams, Council Member Hare, Vice Mayor Nance, and
Mayor Grose present. Council Member Altice was absent.
After a Moment of Silence, Mr. Adams led the Pledge of
Allegiance to the U.S. Flag.
Roll Call
Vice Mayor Nance made a motion to approve the
consent agenda as presented, the motion was seconded by
Mr. Adams and carried by the following vote, with all
members voting: Vote 4-0; Yeas (4) – Adams, Hare, Nance,
Grose; Nays (0) – None; Absent (1).
Approved minutes of Council’s
Special meeting of April 30, 2013
Vice Mayor Nance read a letter from Chief Cook naming
Officer Christopher Froeschl as Police Officer of the month
for April 2013.
The next item on the agenda was a Proclamation
declaring Click It or Ticket Mobilization in the Town for May
20th to June 2nd. Mr. Hare read the Proclamation and
Chief Cook made brief comments.
The next item was a Proclamation declaring National
Emergency Services Week in the Town for May 19th to May
25th. Mr. Adams read the Proclamation.
2
The next item was a Proclamation declaring Public
Works Week in the Town for May 19th to May 25th. The
Mayor read the Proclamation.
The next item on the agenda was a Public Hearing to
receive comments regarding a request for a fifty (50) foot
wide by approximately one hundred and fifty (150) foot long
undeveloped right-of- way, known as Daleview Drive, Map
of Section No. 4, Bali Hai, Plat Book 6, Page 30, to be
closed, vacated, and deeded to the adjoining property
owners. The Mayor announced that the Public Hearing has
been cancelled because the applicant has withdrawn their
application.
Public Hearing cancelled-
application withdrawn
The next item on the agenda was a Public Hearing to
receive comments regarding the issuance of general
obligation bonds of the Town in the estimated maximum
amount of $2,000,000 (the "Bonds") to finance the costs, in
whole or in part, of various capital improvements, which may
include without limitation the Roanoke Regional Wastewater
Plant, water line replacement Jefferson/ Jackson/Cleveland
Ave Phase 1 & 2, Glade-Tinker Creek Wastewater
Interceptor Replacement Phase 2, capital equipment
purchases and other capital improvements for the Town
(collectively, the "Projects"), and to pay the costs of issuance
of the Bonds.
The Town Manager made brief comments regarding the four
major projects to be financed through the Bonds--our 5.5%
portion of the Western Virginia Water Authority’s Wastewater
Treatment Plant improvements; the refinance of the bridge
loan for the Glade/Tinker Wastewater Interceptor Line
Improvements; Phases 1 and 2 of the design and
replacement of water lines in the Cleveland/Jefferson/
Jackson Avenue neighborhood and a five-year lease to
replace four pick-up truck service vehicles and one backhoe.
Requests for proposals have been advertised to financial
institutions through Davenport & Company. We propose to
have all the information to present to Council at the June 4th
meeting. Interest rates are expected to be in the 3% to 3-
1/4% range for terms of 20 to 30 years. The equipment lease
will be for a five-year term. The Town Manager then
commented that we cannot take on this new debt without an
increase in our water and wastewater rates of 8.7%.
After the staff report, the Mayor opened the Public Hearing at
7:25 p.m. Hearing no comments, the Public Hearing was
closed at 7:26 p.m.
Mr. Hare asked if the 8.7% rate increase funds all of the bond
debt of $2 million. The response was yes and that none of
the increase is intended to cover operational costs. Council
Public hearing opened and
closed – no public comment
3
will be briefed on the financing options at their June 4, 2013
meeting and formal action will be taken at their June 18, 2013
meeting.
The next item on the agenda was a Public Hearing to
receive comments regarding a request to revise Water and
Wastewater Fees and Charges Schedule by an increase of
8.7 percent, pursuant to authority granted by Virginia Code
§§ 15.2-2111. 15.2-2119 and 15.2-2122, according to the
Vinton Town Code, Chapter 24, Utilities, Section 94-22 Fees
and charges for water service and Section 94-74, Fees and
charges for wastewater service.
The Town Manager commented that the rate increase is to
cover the financing to pay for current obligations and other
capital improvement projects already mentioned. After the
staff report, the Mayor opened the Public Hearing at 7:29
p.m. Hearing no comments, the Public Hearing was closed
at 7:30 p.m.
Mr. Hare commented that he understood according to the
rate study that we would be presenting a schedule of rate
increases instead of just for one year. The Town Manager
responded that dealing with the issue one year at a time
gives the opportunity to have a more exact amount for
consideration. We did not advertise it that way, but it is an
option. Mr. Hare then asked if we would engage Davenport
every year to update the rate study and the response was not
every year, but possibly every two or three years.
To clarify, Mr. Hare asked if our customers in East Roanoke
County pay the exact same rates as the Town. The Town
Manager responded that it is our contractual agreement
between the Town and Roanoke County to provide the same
service at the same rate schedule. Mr. Thompson then
commented that the water and sewer rates are the same, but
the utility tax is more in the County. The Town’s tax is $1.80
and theirs is $3.60.
Mr. Hare further commented that he feels the rate increase is
necessary and the data that we have to support it is more
solid this time than in the past. There is a perception that we
may not be fair with our rate structure; however, we provide a
service that has to always work. Whether a customer uses
3,000 gallons or one gallon, every time they turn on a faucet,
the water needs to be there. Our culture believes we should
only pay for what we use, but we also have to pay for access
to the system. Also, some of our lines are 80 to 100 years
old and we owe it to all our citizens to make sure they have
adequate fire protection and water flow.
Vice Mayor Nance commented that he is supportive of the
rate increases and also a scheduled line of increases. He
Public Hearing opened and
closed – no public comment
4
mentioned that our water and sewer lines are not as visible
and we do not see the needed repairs until something
breaks. The rates increases will allow us to not only cover
our expenses but to invest in upgrading our infrastructure and
to pay for the repairs that need to take place this year and in
the future.
Mr. Adams commented on the storm event last year that
caused our customers to lose water and the number of fire
hydrants that are not able to provide adequate fire protection.
We do not have a choice but to make sure we have the water
available and he supports the increase.
The Mayor then commented that the rate increases are
necessary to make an investment in our Town not just for the
convenience of our citizens, but for our safety. It is important
that our citizens know this increase was backed up by a lot of
research on what type of investment we need to make for the
future of our system. He commented on the $1 million
spent recently on our wastewater system on Walnut Avenue
that most citizens are not aware of, but it shows how
important this Council believes in the importance of
maintaining our system. He also supports the increase.
Council will take formal action on this matter at their June 4,
2013 meeting.
The next item on the agenda was a Public Hearing to
receive comments regarding a request to increase an excise
tax on the sale of cigarettes from $0.20 to $0.35 on each
package containing 25 or fewer cigarettes.
The Town Manager commented that the cigarette tax is one
tax that the Town has the ability to control. The proposal of a
$0.15 increase per pack would generate approximately
$159,000 in additional revenue. The original cigarette tax
was implemented in 2010. This additional revenue is not
earmarked for capital, but would help to fund several capital
projects such as equipment replacement and investment in
bridges, buildings, technology and vehicles. He commented
on the comparative rates for surrounding localities. We
currently receive around $300,000 at the current tax rate.
After the staff report, the Mayor opened the Public Hearing at
8:00 p.m. Hearing no comments, the Public Hearing was
closed at 8:01 p.m. Council will take formal action on this
matter at their June 4, 2013 meeting.
Public hearing opened and
closed – no public comment
The next item on the agenda was a Public Hearing to
receive comments regarding the proposed FY2013-2014
Town of Vinton Budget.
The Town Manager reviewed his prior budget presentation
showing a total recommended budget of $10,983,016 which
5
is a General Fund of $7,875,961 and a Water and Sewer
Fund of $3,107,055. The Water and Sewer fund amount
does not include the 8.7% proposed rate increase.
The budget maintains the $0.03 real estate tax rate, the
$1.00 personal property and machinery and tools tax rate. It
proposes a $0.15 increase in the cigarette excise tax. There
is a 6.46% increase over the FY2013 budget which accounts
for the $250,000 CDBG money and the cigarette tax
increase.
Other budget highlights are the funding of capital items in the
amount of $194,230, milling and paving, increases in
electricity and fuel expenses and contributions to our
Volunteer Fire & EMS. Our annual payment of $50,000
toward the land purchase for the library branch is included as
well as $250,000 of our CDBG grant money.
The Town Manager next commented on budget items related
to personnel such as a health insurance increase of 9.76%,
an evaluation and consideration of either a merit bonus or a
cost of living adjustment and maintaining increased
professional development and tuition reimbursement. A
breakdown of the capital improvement program was
mentioned totaling $194,230 as well as the community
contributions and joint local government services.
The Utility fund proposes a 0.21% increase over the FY2013
budget. This does not include the proposed 8.7% rate
increase. Mr. Thompson indicated the rate increase would
bring in additional funds of around $242,000. Mr. Thompson
further commented that the rate study did not look at the
water and sewer system development fees even though
several years ago a commitment was made to review those
on an annual basis. We should review those in January to
make sure we are competitive with our surrounding
jurisdictions.
There is proposed an increase in the wastewater
maintenance and repair of inflow and infiltration and an
operating contingency of $48,352.
Again, the Town Manager reminded Council that the results
from the RFP for the financing for the General Obligation
Bond will be brought back at their June 4th meeting and
formal action will need to be taken at the June 18th meeting.
After the staff report, the Mayor opened the Public Hearing at
8:23 p.m. Hearing no comments, the Public Hearing was
closed at 8:24 p.m.
Mr. Hare stated that his comments at prior meetings
regarding the cigarette tax increase still stood. After the
Public Hearing opened and
closed – no public comment
6
Finance Committee meeting on June 3rd, there should be a
better sense of where we will end this year. In lieu of trying
to go after some additional revenue, he would like to see us
pull as much CIP forward into this budget. The $35,000 for
the Tinker Creek Greenway should be paid from the
allocated funds that we received from AEP. The
presentation makes it look like we are raising taxes to pay for
something that we already have the money for.
Mr. Hare indicated he can support an increase in wages. Our
employees do a phenomenal job and are a valuable resource
that we do not need to neglect. We need to come to a
balance between funding raises and CIP. When you raise a
tax you better make sure that people can see what it is that
they are being taxed for. Although the CIP is important, no
one is going to see those improvements.
Vice Mayor Nance commented that this is very reasonable
and practical budget. He appreciates staffs’ hard work and
sound theories behind their recommendations. After several
weeks of consideration, he is not ready to support an
increase in the cigarette tax. He believes it is a very
reasonable way to raise the funds that are requested and
suggested. However, he feels that before we raise taxes we
need to be at a level of absolute necessity and we are not at
that point.
Vice Mayor Nance does support the increase in the water
and sewer rates because there are improvements and
repairs to the infrastructure that has to take place over the
next few years that we have to fund.
He also anticipates that we will have a surplus this year of
approximately $75,000 which we can use to attack the CIP
list starting with the priorities set by staff. With a 1-1/2%
raise to employees, not to include Town Council, he feels we
will still have some surplus that can be applied to the CIP.
He stated that we can close the 3rd street dumpsters and
apply that cost savings to the CIP and the new janitorial
contract to be considered later in the meeting will also save
us some money. He does not intend to go line by line, but
has to believe with some reasonable decisions and the
surplus that we anticipate having at the end of this fiscal year,
we will not have to increase the cigarette tax.
Mr. Adams commended the Finance Committee for the work
they have done on the budget. However, he would not want
to see the 3rd street dumpsters close. If we do have a
surplus this year that can be used toward the CIP, he thinks
we have to honor the priorities. But also we have to make
sure that we have funds available for emergencies.
The Mayor agrees and supports the idea of a 1-1/2% salary
7
increase for our staff and not Council. He thinks the 3rd
street dumpsters are a valuable service to our citizens and of
great benefit to the Town. If we eliminate that service we
possibly will have a lot more trash around the Town.
As far as the surplus and how it relates to the CIP, his
concern is that all of these items listed are necessary. It is
necessary for us to invest and re-invest in our town and we
have not done that for several years. We need to start
making some steps even if they are small steps. If we have a
surplus of $75-100,000 and the majority of Council wants to
apply that toward the CIP that would be one approach.
However, we still need to be sure we have enough to fully
fund the CIP.
The Mayor then commented that he does not like the idea of
the cigarette tax increase, but there are a limited number of
revenue sources that the State will allow us to have and this
is one of them. It is one I think we have to use and just like
the other taxes we collect as a Town, they are not set aside
for one particular item, they all go into the General Fund. He
can support the cigarette tax increase because it is vital for
us to maintain the services we have now and at least take
some small steps toward reinvesting in our Town.
The Town Manager summarized that it is staff’s’ job to bring
back legitimate options for consideration. Vice Mayor Nance
and Mr. Hare are correct, we do plan to end the year with a
small surplus and we have a healthy, safe reserve fund
balance. Staff can re-evaluate the CIP list as well as the
proposed salary increase for employees at 1-1/2% and bring
back options as to what we can fund within our current
means and what we could do if you choose to increase the
cigarette tax. The list is prioritized and we will go through
each project and fund them along the way. However, when
we hit the bottom line that becomes the time to decide is it
worth any adjustment in revenue and if not, then those
projects get bumped. There are two things on the list that we
have to pay for, we have to pay VDOT for our part of the
Walnut Avenue Bridge project and we have to replace our
server that runs the Town’s entire computer system.
The cigarette tax proposal is not based just on one year, but
on the revenue needed for a five-year capital plan. We are
trying to develop a financially stable and modest plan to be
sure that we have funding to pay for those future items.
Vice Mayor Nance commented that perhaps we should have
a Finance Committee meeting before June 3rd. The Town
Manager agreed and suggested they meet with the 29th or
30th. He will confirm the exact date and time with the
Committee.
8
The next item on the agenda was to consider adoption of
a Resolution approving a settlement and authorizing the
Town Manager to execute an Agreement with the
Confederated Tribes and Bands of the Yakama to resolve a
lawsuit pending in federal court in the State of Washington.
The Town Attorney commented that this settlement is to
resolve a pending lawsuit in Federal Court in the State of
Washington. The Vinton Police Department has a member
of its force that serves on a Federal Task Force that was
involved in going onto Yakama lands in February of 2011.
The Yakama Nation filed a lawsuit against the Attorney
General of the United States, the FBI Director, the Federal
Law Enforcement Officers and also localities that had Task
Force members that participated. The Virginia Municipal
League defended the case through an attorney in Spokane,
Washington. This settlement will dismiss the case and there
is no payment of any monies nor admission of any liability or
wrongdoing. By entering into the settlement the Town has
to agree not to go onto Yakama lands in violation of any
treaties or laws.
Mr. Hare noted that a correction needs to be made to the last
whereas paragraph from “City” to “Town” Council. Mr. Hare
then made a motion to adopt the Resolution as corrected; the
motion was seconded by Vice Mayor Nance and carried by
the following roll call vote, with all members voting: Vote 4-0;
Yeas (4) – Adams, Hare, Nance, Grose; Nays (0); Absent (1)
– Altice.
Adopted Resolution No. 2017
approving a settlement and
authorizing the Town Manager to
execute an Agreement with the
Confederated Tribes and Bands
of the Yakama to resolve a
lawsuit pending in federal court in
the State of Washington
The Town Manager requested that we move the briefing
on the purchase of the new brush truck for the Vinton
Volunteer Fire Department ahead of the action items. The
Town Manager commented that a new Brush Truck has been
purchased by the Volunteers with their own funds. Now, the
truck needs to be outfitted with the proper lighting and
equipment to make it ready for service. This will be paid by
grant funds that we have already received from the Virginia
Department of Fire Programs.
Craig Sheets, Deputy Fire Chief, then commented that the
skid unit was removed from the existing truck and will be
mounted into the new truck bed. They are also doing some
needed upgrades. The chassis in the amount of $27,000
was purchased by the Volunteers with their own funds. Blue
Ridge Rescue Suppliers has made a proposal of $9,837 to
do the work. Since they have this proposal, they will go
through competitive bidding to get the best price.
Mr. Sheets also commented that the volunteers and career
staff have worked on this project together to come up with the
most practical and safest piece of equipment. In response
to a question, he responded that there are other localities that
9
have a brush truck for backup while this one is out of service.
Roanoke County will maintain and service the truck and it will
be titled to Roanoke County. All of Council expressed
appreciation for how the volunteers and career staff worked
together to come up with the best investment for these grant
funds.
The next item on the agenda was to consider adoption of
a Resolution authorizing the Town Manager to execute an
agreement between the Town of Vinton and APCO granting
and conveying an easement for poles to be relocated in
connection with the Walnut Avenue Improvement Project.
Anita McMillan commented that Town staff met with APCO
and requested that they relocate the poles so as to not
interfere with the Town’s underground sewer and water lines
and any future use of the property. This agreement will grant
APCO the easement to relocate the poles. After further
comments from the Town Manager, Mr. Adams made a
motion to adopt the Resolution as presented; the motion was
seconded by Vice Mayor Nance and carried by the following
roll call vote, with all members voting: Vote 4-0; Yeas (4) –
Adams, Hare, Nance, Grose; Nays (0); Absent (1) – Altice.
Adopted Resolution No. 2018
authorizing the Town Manager to
execute an agreement between
the Town of Vinton and APCO
granting and conveying an
easement for poles to be
relocated in connection with the
Walnut Avenue Improvement
Project
The next item was to consider adoption of a Resolution
authorizing the Town Manager to execute a Contract with
Redlee/SCS, Inc. for janitorial services for the Town’s
facilities. Ryan Spitzer provided background information
regarding our current janitorial services. We have been
operating on a month-to-month basis and decided to send it
out for bid. We received five bids including the current
provider. Due to the wording in our procurement policy and
the State guidelines, we must accept the lowest bid if they
are responsive and responsible. Redlee was that company.
We anticipate the total contract to be around $49,000 for the
year which includes chemicals, some supplies and the per
use fees for the War Memorial. The contract is for a one-
year initial term with the option of extending for four more
years based on satisfaction of performance.
The Mayor commented that he was glad to see that the
general liability insurance requirement is $2 million and the
minimum wage escalation in the contract. Mr. Adams
asked about the service to the Fire & EMS Building and the
response was it was for stripping and waxing the floors.
They handle their own cleaning. Mr. Hare asked if the
contract can be renegotiated after the first year and could
they increase their prices. Mr. Spitzer responded that they
could, but it the price was not within our budget, we will go
through the RFP process again. Every department in the
Town was contacted regarding their janitorial needs and had
input in the decision.
10
Vice Mayor Nance then made a motion to adopt the
Resolution as presented; the motion was seconded by Mr.
Adams and carried by the following roll call vote, with all
members voting: Vote 4-0; Yeas (4) – Adams, Hare, Nance,
Grose; Nays (0); Absent (1) – Altice.
Adopted Resolution No. 2019
authorizing the Town Manager to
execute a Contract with Redlee/
SCS, Inc. for janitorial services for
the Town’s facilities
The Town Clerk reminded Council of the Start of the
Summer Luau event on May 31st at the Vinton Pool to
recognize our volunteers. The Town Manager commented
on the Wine Festival and the Mother’s Day Brunch, both held
at the War Memorial.
The Mayor commented on the Wine Festival and the
Mannathon and expressed thanks for the invite to the EMS
class on Monday night. He indicated he had heard a lot of
positive comments regarding the Mother’s Day event.
Comments from Council Members: Mr. Hare apologized
for being unable to attend the EMS class. He also publicly
thanked the Roanoke County Board of Supervisors for the
action they took in moving forward to the next step for the
library branch. Vice Mayor Nance and Mr. Adams also
commented on the Wine Festival and the Mother’s Day
Brunch.
Gary Woodson invited Council to Public Works Day at the
facility on Friday from 11 am to 2 pm. Lunch will be provided
and there will be equipment displays and demonstrations.
Mr. Hare made a motion to adjourn the meeting; the motion
was seconded by Mr. Adams and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) – Adams,
Hare, Nance, Grose; Nays (0); Absent (1) – Altice. The
meeting was adjourned at 9:35 p.m.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________________
Susan N. Johnson, Town Clerk
1
Meeting Date
June 4, 2013
Department
Administration
Issue
Consider adoption of an Ordinance revising the Water and Wastewater Fees and Charges
Schedule by an increase of 8.7 percent, pursuant to authority granted by Virginia Code §§ 15.2-
2111, 15.2-2119 and 15.2-2122, according to the Vinton Town Code, Chapter 24, Utilities,
Section 94-22 Fees and charges for water service and Section 94-74, Fees and charges for
wastewater service.
Summary
Over the past two years, town staff has completed a study evaluating our water and wastewater
system. The study aimed to create a five-year plan for operations and capital investment. The
capital investment plan was developed through engineering studies, financial advisors, and staff
evaluation of priorities based on age, failure incidents, fire suppression supply, and economic
development opportunities. The plan also identifies major system that are identified for
replacement or major repair in years 6-10, but does not go into any detail this far out.
The major projects to be funded are as follows:
1) Western Virginia Water Authority – Wastewater Treatment Plant improvements related
to the disinfection capacity of the plant. The total project is approx. $17 million. The
town’s responsible portion is 5.5% based on our usage of capacity, which is $939,785.
The WVWA has already bid and contracted the project to a construction firm. The town
would begin paying invoices as submitted throughout the project after closing on the
bond.
2) Glade/Tinker Wastewater Interceptor Line Improvements – This replaces over 1200-feet
of 24-inch wastewater pipe along the creek. The line is undersized and contributed to
multiple overflows into Glade Creek, which puts the town at risk for a consent order from
DEQ. The project was funded through a previous bond as well as a bridge loan of
$500,000. The proposed long term bond would pay off the bridge loan.
Town Council
Agenda Summary
2
3) Design and Replacement of water lines in the Cleveland/Jefferson/Jackson Ave.
neighborhood east of downtown – This would replace approx. 4,000 feet of aging water
lines and improves the fire suppression services. Water lines are 80-100 years old and
undersized for modern fire suppression needs. The project is anticipated to be three
phases, with this bond funding phase 1 and 2. Phase 3 is scheduled for funding in year
2016.
4)
5) Equipment Replacement – A 5-year lease proposal is recommended to replace four pick-
up truck service vehicles and one backhoe. These vehicles have exceeded their useful
life and are an integral part of our team providing daily services for our utility system.
The bond is proposed as a 20 or 30-year term for projects 1-3 and a 5-year lease structure for
project 4. A request for proposals has been advertised to receive bids from VRA, VML, and
commercial banks. Interest rates have been in the low 3% and a final interest rate will be
determined upon final recommendation of the winning bid entity.
To fund this bond amount of $2,000,000, the water and wastewater rates are proposed for an
increase of 8.7% to be implemented July 1, 2013.
Attachments
Ordinance
Water and Wastewater Fees and Charges Schedule
Public Brochure
Recommendations
Motion to adopt Ordinance
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, JUNE 4, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE to adopt water & wastewater rates and charges for
residential/commercial/institutional/industrial users pursuant to the Vinton Town Code, Chapter 94,
Utilities, Section 94-46, Water rates and charges and Section 94-91, Wastewater rates and charges
and establishing an effective date.
WHEREAS, establishing rates and charges for service is the responsibility of Town
Council; and
WHEREAS, the Utility Fund is an enterprise fund and expected to generate revenues to
cover all associated costs of providing public water and wastewater services; and
WHEREAS, the Town proposes the issuance of general obligation bonds in the estimated
maximum amount of $2,000,000 to finance the costs, in whole or in part, of various capital
improvements, which may include without limitation the Roanoke Regional Wastewater Plant,
water line replacement Jefferson/Jackson/Cleveland Ave Phase 1 & 2, Glade-Tinker Creek
Wastewater Interceptor Replacement Phase 2, capital equipment purchases and other capital
improvements for the Town;
WHEREAS, a water and wastewater rate increase of 8.7% is needed to fund the annual
debt service for said general obligation bonds; and
WHEREAS, the Town Council supports the principle that utility fund costs should be
shared in a fair and equitable manner amongst all customer classes; and
WHEREAS, a public hearing was advertised and held on May 21, 2013, and all public
comments have been considered by Council; and
WHEREAS, the recommended, water and wastewater rate increases for residential,
commercial, institutional, and industrial customers will result in fair and equitable water and
wastewater rates and charges amongst customer classes;
NOW, THEREFORE, BE IT ORDAINED by the Vinton Town Council that the
increased residential/commercial/institutional/industrial water & wastewater rates and charges
shown on the attached Rates & Charges Schedule for Water and Wastewater Service are
effective on July 1, 2013 for any water and wastewater billed on or after that date. Said Schedule
is hereby incorporated by reference, enacted, approved and established.
2
This Ordinance adopted on motion made by Council Member _______________ and
seconded by Council Member _______________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, Town Clerk
Effective Date: July 1, 2013 Town Council Ordinance No. _____ dated June 4, 2013
Page 1 of 2
TOWN OF VINTON
RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE
Water Rates & Charges
Minimum Charge for Residential Service (Bimonthly )Gallons
First 3,000 gallons or less thru 5/8" meter $15.92 $17.31 First 1,500 or less $8.66
Residential Volumetric Consumption Rate
Next 42,000 (30,000) gallons or less (per 1,000 gallons )$2.94 $3.20 Next 15,000 or less $1.60
Next 255,000 All over 33,000 gallons or less (per 1,000 gallons )$2.55 $4.00 All over 16,500 $2.00
Next 700,000 gallons or less (per 1,000 gallons )$2.35
All over 1,000,0000 gallons (per 1,000 gallons )$1.94
Minimum Charge for Commercial/Institutional/Industrial Service (Monthly ) Monthly
First 1,500 gallons or less thru 5/8" meter $7.97 $8.66
First 1,500 gallons or less thru 3/4" meter $8.69 $9.45
First 1,500 gallons or less thru 1" meter $9.28 $10.09
First 1,500 gallons or less thru 1-1/4" meter $9.66 $10.50
First 1,500 gallons or less thru 1-1/2" meter $10.44 $11.35
First 1,500 gallons or less thru 2" meter $13.36 $14.52
First 1,500 gallons or less thru 3" meter $17.85 $19.40
First 1,500 gallons or less thru 4" meter $23.44 $25.48
First 1,500 gallons or less thru 6" meter $29.31 $31.86
First 1,500 gallons or less thru 8" meter $32.81 $35.66
Commercial/Institutional/Industrial Volumetric Consumption Rate
All over 1,500 gals. (per 1,000 gals.)$3.75 $4.08
Purchased Water Sales Monthly
Service Charge.$2.00 $8.66
Volumetric Consumption Rate (Residential/Commercial/Institutional ).
(Per 1,000 gallons )$3.40 $4.08
Volumetric Consumption Rate (Industrial ).
(Per 1,000 gallons )$3.50 $3.81
Bulk Water Sales Monthly
Hydrant Meter
Service Charge.$165.00 $179.36
Volumetric Consumption Rate (per 1,000 gallons).$15.18 $16.50
Unmetered
Service Charge.$110.00 $119.57
Volumetric Consumption Rate (per 1,000 gallons).$15.18 $16.50
Note. The Town shall determine when the hydrant meter will be used.
Miscellaneous Water Service Charges and Fees
Initial Service Application.$25.00
Tenant Deposit for Residential Unit $100.00
Deposit Required After Disconnection $100.00
Re-check reading of meter (See Note 1).$20.00
Meter Accuracy Test - Residential (See Note 2).$25.00
Meter Accuracy Test - Comml./Inst./Ind. (See Note 2).$150.00
Reconnect fee.$40.00
Additional Overtime Charge (See Note 3)$25.00
Return check fee.$50.00
Bimonthly Monthly
Effective Date: July 1, 2013 Town Council Ordinance No. _____ dated June 4, 2013
Page 2 of 2
Note 1. No charge for first re-read request. No charge for misread meter. Charge applies to any
additional requests within a 12-month period.
Note 2. No charge if meter fails accuracy test.
Note 3. Applies for work other than 8:00 AM to 5:00 PM, Monday thru Friday.
Wastewater Rates & Charges
Gallons
Minimum Charge for Residential Service - Metered (Bimonthly )$23.39 $25.42 $12.71
First 3,000 gallons or less First 1,500 or less
Residential Volumetric Disposal Rate
All over 3,000 gallons (per 1,000 gallons )$3.43 $3.73 All over 1,500 $1.87
Minimum Charge for Commercial/Institutional/Industrial - Metered Service (Monthly $11.68 $12.70
First 1,500 gallons or less.
Commercial/Institutional/Industrial Volumetric Disposal Rate
All over 1,500 gallons (per 1,000 gallons )$3.43 $3.73
Residential Unmetered Service (Bimonthly)$48.71 $52.95 $26.48
Fixed Charge (See Note 1)
Note 1. Applies where no individual residential water meter is installed.
Bimonthly Monthly
Bimonthly Monthly
Meeting Date
June 4, 2013
Department
Administration
Issue
Consider adoption of an Ordinance increasing an excise tax on the sale of cigarettes from $0.20
to $0.35 on each package containing 25 or fewer cigarettes.
Summary
The budget sets forth operating expenditures and capital expenditures. Over the past five years,
through the economic downturn, our budget has been appropriately reduced without any major
impacts to the delivery of service and minimal service elimination. However, one of the major
reductions has been to our capital investment funding. This reduction can be accommodated in
the short term by delaying purchases and equipment replacement. In the long term, we have a
back log and pent up demand for capital investment and replacement of equipment. These needs
are outlined in detail in the capital improvement plan within the budget.
To help begin to address these capital needs, the budget includes a 15-cent increase in cigarette
tax. This is expected to generate approximately $159,000 in additional revenue. This new
revenue is recommended to fund equipment replacement needs and capital investment in bridges,
buildings, technology, equipment, and vehicles.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, JUNE 4, 2013 AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
AN ORDINANCE amending Chapter 86, Taxation, Article IX, Tax on Cigarettes,
Sections 86-341 and 86-349 of the Vinton Town Code and establishing an effective date.
WHEREAS, the Town of Vinton is authorized to impose a tax upon the sale and use of
cigarettes to provide revenue for the general fund of the Town by Sections 58.1-3830, 58.1-3832,
and 58.1-3840 of the Code of Virginia, 1950, as amended; and
WHEREAS, a public hearing was advertised and held on May 21, 2013, and all public
comments have been considered by Council; and
WHEREAS, Council desires to impose an increase in the cigarette tax.
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of
Vinton that Chapter 86, Taxation, Article IX, Tax on Cigarettes, Sections 86-341 and 86-349 of
the Vinton Town Code, is amended as follows:
ARTICLE IX. TAX ON CIGARETTES
Sec. 86-341. Levied; amount; tax additional to other taxes.
In addition to all other taxes of every kind now or hereafter imposed by law, there is hereby
levied and imposed by the town an excise tax on the sale of cigarettes equivalent to thirty-five
twenty cents ($0.35.20) on each package containing twenty-five (25) or fewer cigarettes. The tax
shall be paid by the seller, if not previously paid, and collected in the manner and at the time
provided for in this article, provided that the tax payable for each package of cigarettes sold
within the town shall be paid but once. The tax hereby levied shall not apply to free distribution
of sample cigarettes in packages containing five (5) or fewer cigarettes.
Sec. 86-349. Rules and regulations.
The director is hereby authorized and empowered to jointly prescribe, adopt, promulgate and
enforce rules and regulations relating to the methods and means of cancellation of the stamps
provided for in this article and to any and all other matters pertaining to the administration and
enforcement of the provisions of this article. The director is further authorized and empowered to
examine the books, records, invoices, papers and any and all cigarettes in and upon any premises
where the same are placed, stored, sold, offered for sale, or displayed for sale by a seller. The
director is authorized to delegate any of the powers and duties set out in this article to one or
more designees deputies or assistants, except as may be prohibited by law.
2
This ordinance shall take effect on ___________, 2013.
This Ordinance adopted on motion made by Council Member ____________________
and seconded by Council Member ____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, Town Clerk
Meeting Date
June 4, 2013
Department
Administration
Issue
Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal
year beginning July 1, 2013 and ending June 30, 2014.
Summary
Council will be briefed in the work session regarding the proposed budget for FY2014. Formal
action will be considered at this time.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 4, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal
year; and
WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town
government can operate for the twelve month period beginning July 1, 2013 to June
30, 2014, with the revenues and expenditures contained in the attached budget; and
WHEREAS, any funds appropriated in this budget to any Town department may be used as
participating funds in any Federal Aid Programs for like purposes, with the prior
approval of the Town Council.
NOW, THEREFORE, be it ordained by the Council of the Town of Vinton, Virginia, that the
budget for the fiscal year beginning July 1, 2013 and ending June 30, 2014 be set forth herein.
Fund Revenue and Expenses Adopted Budget
General Fund $7,905,867
Utility Fund 3,429,380
$11,335,247
BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the
department of law and the department of finance, and in an emergency.
NOW THEREFORE, BE IT ORDAINED that this Ordinance takes effect July 1, 2013.
This Ordinance adopted on motion made by Council Member _________________ seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_____________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________
Susan N. Johnson, Town Clerk
Revenues Total All Funds
General Fund 7,905,867$
Utility Fund 3,429,380
Capital Improvements Fund -
Total Revenues 11,335,247$
Expenditures
General Fund:
Town Council 115,353$
Town Manager's Office 127,368
Human Resources 75,890
Legal Services 30,000
Finance Department 268,747
Police Department 1,740,931
Communications Services 456,638
Emergency Services 5,000
Police Grants 17,397
Fire & EMS 852,592
Animal Control 121,771
Public Works Administration 64,237
Street Maintenance 1,172,527
Snow and Ice Removal 29,498
Traffic Signs and Street Lighting 134,995
Street and Road Cleaning 71,112
Refuse Collection 493,024
Recycling 68,682
Municipal Building & Grounds 176,522
Special Programs 130,019
War Memorial 290,819
Vinton Veteran's Monument 2,615
Swimming Pool/Parks 81,806
Senior Citizens Program 92,302
Planning Department 294,984
Economic Development 367,352
Public Transportation 89,000
Vinton Business Center 11,200
Debt Service - General Fund 457,911
Contingency 65,575
Transfers - CIP Fund -
Total General Fund 7,905,867$
Utility Fund:
Utilities Administration 580,814$
Water Distribution System 875,167
Purchased Water 125,000
Wastewater Collection System 958,757
Debt Service - Utility Fund 792,063
Contingency 97,579
Transfers - CIP Fund -
Total Utility Fund 3,429,380$
Capital Improvement Fund:
General Fund Transfer 0
Utility Fund Transfer 0
Total Capital Improvement Fund -$
Combined Total Expenditures 11,335,247$
Meeting Date
June 4, 2013
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to execute an extension of services to
our existing agreement for Business District Revitalization Planning Project (dated January 15, 2010)
with Hill Studio to provide additional services for implementation of the Downtown Physical
Improvement Plan through the awarded Community Development Block Grant.
Summary
As part of the Downtown Revitalization Project, the Town of Vinton had to secure the services of a
Professional A/E firm to oversee the work that will be done as part of the project. To streamline the
process, Town staff thought it would be best to negotiate with the firm, Hill Studio, who compiled the
proposal for the CDBG program as was allowed by the original RFP. Through negotiations, since Hill
Studio mainly deals with planning and landscape architecture, Hill Studio subcontracted with a firm, Gay
& Neel, to do the engineering work. Town staff met with Gay & Neel and feel they will be a good match
for Vinton and our vision for the downtown area.
The scope and cost of services fall within the original budget that was prepared several years ago as part
of the original proposal. With the changing of projects, potential cost savings realized, and a better
understanding of the project mechanics money was able to be moved around from one project to another
to fully fund the costs of professional services. The guidelines for the CDBG program set requirements
for what percentage of the total budget can go towards professional services.
Hill Studio has done several CDBG projects around Virginia with great success and has had a good track
record with providing results.
Attachments
Hill Studio Letter of Extension
Gay and Neel Proposal
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
Revised April 30, 2013
Mr. Christopher S. Lawrence, Town Manager
Town of Vinton
311 S. Pollard Street
Vinton, Virginia 24179
Re: Vinton Downtown Revitalization A/E Services
Dear Mr. Lawrence:
This letter will serve as an extension of services to our existing agreement
with the Town for Business District Revitalization Planning Project
(dated January 15, 2010) to provide additional services for implementation
of the Downtown Physical Improvement Plan through the awarded
Community Development Block Grant. In particular, Hill Studio will
provide the following services:
I. Downtown Sitework – $57,858
HSPC Commission 1001.04
Based on recommendations of the Downtown Vinton Revitalization Plan,
design and construction services will be provided for:
(1) Vinton’s Farmers Market area improvements;
(2) Streetscape Improvements along Pollard Street, from the intersection
of Washington Avenue to the intersection of Jackson Avenue, and Lee
Street from the intersection of Maple Street to Railroad/Walnut Avenue.
Improvements will include removal of existing utility poles and
implementation of ornamental streetlights;
(3) Gateway Improvements at the Washington Avenue/Pollard Street
intersection and at the Virginia Avenue/Pollard Street intersection; and
(4) Assistance with miscellaneous improvements, including
implementation of canopy trees in parking lots, implementation of
green/pervious parking areas, and development of a retaining wall at the
Town-owned site at the intersection of Walnut Avenue and Jackson
Avenue.
The construction budget for these activities is $442,535 (from the proposed
budget for the Downtown Business District Revitalization Project). The
following design services will be provided:
Task 1: Schematic Design for Downtown Improvements
Provide schematic plans for the Farmers Market, Downtown Streetscape,
Gateway areas, and targeted miscellaneous improvement areas. AutoCAD
information from the 2001 Downtown Improvements Project will be used to
develop basemaps for design. Schematic design includes the following:
Vinton Downtown Revitalization A/E Services
Page 2
• Site Resource Inventory - Visit the site, photograph site, and document
existing conditions
Detailed design survey of two areas: the intersection of Washington
and Pollard Streets, and the Farmer’s Market proposed improvement
area
• Prepare illustrative plans for the downtown project area for review by
the project management team.
• Provide updated construction cost estimate of proposed plans.
Hill Studio will attend one presentation with the Owner during Schematics.
Task 2: Design Development
Hill Studio and its subconsulted surveyor and engineers will prepare layout
and detailed drawings using AutoCAD overlay drafting system, which will
be shared by the consultants to the project. Design Development Documents
will include:
1. Layout plans for the project components, including placement of site
furnishings, location of streetlights, parking improvements, pedestrian
facilities and signage.
2. Coordinate with APCo, who will be working on design of streetlight
system for the project area. Recommend fixture and streetlight locations
for APCo components.
3. Planting plans for the areas within scope of work
4. With the Engineer’s design solutions, Hill Studio will review and
comment on Engineer plans from an aesthetic standpoint.
5. Provide updated construction cost estimate components and outline
specs for construction elements.
6. Present to the management team / field review with client. Attend one
coordination meeting, elicit comments for revisions.
Task 3: Construction Documents
Attend one coordination meeting with the owner and invited others to
discuss client revisions from DDs.
• Complete construction drawings using AutoCAD overlay drafting
system, and Hill Studio quality-control system. Construction Documents
to include the items described above in the Design Development Phase.
• Produce corresponding project manual with bid documents and
specifications for the project.
• Revise construction cost estimate.
Vinton Downtown Revitalization A/E Services
Page 3
Task 4: Reviews and Approvals
• Supply construction drawings for reviews, and amend as needed to
comply with reviews. Continue to coordinate with APCo for their
schedule and work plan.
Task 5: Bidding and Negotiation
• Prepare one final bid package after reviews.
• Assist Owner to advertise (ad placed at owners expense) in local
media.
• Assist in answering questions, etc. and prepare addenda
• Manage one Pre-bid conference
• Accept bids for the Owner and make recommendations
• Prepare contract for construction
• Manage one pre-construction conference
Task 6: Construction Observation
• As progress dictates, or on a monthly basis if progress is slow, prepare
field reports, change orders, review requests for payment, prepare punch
lists, etc. for work.
• Prepare a punch list inspection of all items
• Oversee the contractor to prepare any necessary record documents,
operations and maintenance manuals, etc. for work.
Up to 6 site visits are included as basic services. If required, additional site
visits will be additional services.
Note that this scope of work is based on the availability of sufficient
AutoCAD information on the project area’s existing conditions, as well as
the design and construction of all project elements (Farmers Market,
Streetscape and Gateway) moving forward simultaneously, allowing for a
combined effort of design, review and construction administration.
Additional survey needs, following multiple construction timelines, or
additional bid packages, reviews, and site visits will require additional
services.
II. Design Services – Up to 12 Downtown Façades - $22,200
HSPC Commission 1001.05
Design and construction documents will be provided for up to 12 façades.
For the purposes of general budgeting, the estimated average design cost per
façade is $1850; note that some facades will require more detailed design
and administrative services depending on the level of work to be done. We
Vinton Downtown Revitalization A/E Services
Page 4
may find that as the façade program advances, this design fee may need to
be revised to reflect the actual participation and complexity of projects.
Task I: Architectural Design Assistance
During the course of work, provide design assistance for up to twelve (12)
facades for businesses and storefront improvements to be built by property
owner’s contractors or town contractors. Allotted with each project is 6
hours of design time. Services include a sketch or annotated photograph of
the storefront or other façade, details as needed and outlined specifications
of exterior renovations. Prepare a bid package of the (up to) twelve facades.
Design assistance of facades beyond these will be invoiced as additional
services.
Task 2: Bidding and Negotiation
During Basic Services, Hill Studio will bid one package of all facades, one
time. The package will be bid to general contractors. Contractors may bid on
as many individual work write up packages as they are capable of bidding.
The general contractors will be responsible for scheduling and apportioning
work into the owner’s budgets. Bidding includes these steps:
• Prepare final bid package after reviews.
• Assist Town to advertise (ad placed at owners expense) in local media.
• Assist in answering questions, etc. and prepare addenda
• Manage one Pre-bid conference for all facades at once
• Assist the Town at the Bid Opening
• Assist the Town as needed in negotiations with the contractor(s)
• Prepare up to five contracts for construction for the sixteen façade
projects
• Manage one pre-construction conference (several conferences, during
one day)
During bid packages, if redesign of facades is required to get them into
budget, this will be invoiced as an additional service. If rebidding any of the
facades of the first package is required, re-bidding will be invoiced as an
additional service.
Task 3: Construction Observation
During up to 6 monthly progress meetings, the architect will review
construction work.
• Hill Studio will review the work in progress for the owners who have
selected their own contractors, and who are submitting receipts for
reimbursement of project materials.
• We will also review the work of pre-approved contractors on a bidder
list supplied by the Town.
Vinton Downtown Revitalization A/E Services
Page 5
• Hill Studio will review the work in progress at up to 6 site visits,
discuss/resolve field issues, and prepare progress reports on
construction in progress, if performed within the timeframe of other
design and construction activities.
If, during the façade design phase of the work, the amount of time needed to
complete the work of an individual façade or property appears to
substantially exceed the amount of time budgeted to complete the work (see
Task 1 description above) Hill Studio will meet with the property owner to
inform them of the situation, and recommend that the owner drop the
project, or that they retain the services of the architect outside of the CDBG
project, to prevent from overspending the allocated fee for the design. The
architect will monitor the facades’ budgets at progress meetings.
OWNER’S RESPONSIBILITY
Owner will provide good base mapping data, including digital surveys and
construction documents of recent downtown revitalization.
Owner will work to expedite and secure community meetings and approvals
so as not to delay the design process.
Owner will be responsible for securing local approvals. Architect and
landscape architect will provide drawings for Owner’s applications.
TIME OF PERFORMANCE
The services of the landscape architect and architect are to commence upon
the execution of the contract agreement by the Town, and notification to
proceed. Such services will be undertaken and completed to assure their
expeditious completion. Town will give reasonable notice to consultant so
consultant can do staff planning for upcoming tasks. Authorized services
shall be completed by the end of the 24-month Community Development
Program, or any approved extensions of the Program, or should the project
be abandoned, the contract may be terminated in progress with 30 days
written notice to terminate this contract.
OTHER TERMS OF AGREEMENT
Hill Studio, P.C. will be compensated for the above services on a lump-sum
basis for fees determined as follows:
I. Downtown Sitework (1001.04)
Task 1 Schematic Design $9,836
Task 2 Design Development $13,307
Task 3 Construction Documents $11,572
Task 4 Reviews / Approvals $5,786
Task 5 Bidding / Negotiation $2,893
Vinton Downtown Revitalization A/E Services
Page 6
Task 6 Construction Observation $14,464
Total Sitework: $57,858
II. Design Services – Façade Program – up to 12 facades (1001.05)
Task 1 Architectural Design $14,874
Task 2 Bid Packages (each bundle) $1,776
Task 3 Construction Observation (each bundle) $5,550
Total Façade Design: $22,200
Incidental expenses incurred in conjunction with this project are in addition
to the professional fees identified above and will be invoiced at 1.15 times
the incurred cost. Incidental expenses include lodging, transportation, long-
distance telephone communications, printing and copying of drawings,
specifications and other project documents, postage, photography and other
similar expenditures for the project, as well as management of sub-
consultant contracts associated with the project. Expenses will be itemized
in accordance with good accounting practice.
This agreement and scope of services can be amended with the mutual
consent of the Client and Consultant for additional professional services
related to the project. Additional services are any services not specifically
included in the aforementioned Scope of Services, such as surveying,
platting, or structural engineering. If other sub-consultants are required to
complete the scope of services, the Consultant will invoice all such
consultant costs at 1.15 times the consultants’ invoice. All sub-consultants
will be approved by the Client in writing.
Unless superseded herein, all other components of the original agreement
apply. As additional funds for implementation become available, additional
services for revitalization activities may be negotiated at a later date in
compliance with the original agreement for services. Such additional
services may include a survey of a part of the project area, to supplement
existing base data.
Please indicate your understanding of and agreement with this agreement
amendment by signing both copies and returning one to Hill Studio for our
files.
Respectfully Submitted, Proposal Accepted,
Patrick Hughes, AICP
Project Manager
Christopher Lawrence
Town Manager, Town of Vinton
Attachment A: Project Budget
Attachment B: Gay & Neel proposal
Attachment C: CARBO proposal
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, JUNE 4, 2013, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town of Vinton is participating in the Department of Housing and
Community Development’s Community Development Block Grant (CDBG) Program through
the Virginia Department of Housing and Community Development for a $700,000 Downtown
Revitalization and Economic Development Project, Grant number 12-31; and
WHEREAS, the program guidelines state the Town of Vinton have a professional architecture
or engineering firm on contract to implement and oversee the project; and
WHEREAS, the Town of Vinton has previously contracted services with Hill Studio by
agreement dated January 15, 2010, for the Business District Revitalization Planning Project; and
WHEREAS, the Town of Vinton has contacted Hill Studio to be the primary firm for the
Downtown Revitalization and Economic Development Project, Grant number 12-31; and
WHEREAS, Hill Studio has contracted with Gay & Neel to be the secondary engineering firm
for the Downtown Revitalization and Economic Development Project, Grant number 12-31.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby grant
a letter of extension to the agreement with Hill Studio of Roanoke, Virginia; and
BE IT FURTHER RESOLVED that the Vinton Town Council does hereby authorize the
Town Manager to execute the letter of extension for the services and any other necessary
documents which shall be in a form approved by the Town Attorney.
This resolution adopted on motion made by Council Member ______________ and seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
__
Susan N. Johnson, Town Clerk
Meeting Date
June 4, 2013
Department
Finance/Treasurer
Issue
Financial Report for April 2013
Summary
The Financial Report for the period ending April 30, 2013 has been placed in the Town’s
Dropbox.
The Finance Committee met on Wednesday, May 29, 2013 at 7:00 pm to discuss the report and
will make a presentation of the report to Council during the Council Comment Section of the
Regular Meeting.
Attachments
Report in Financial folder in Dropbox
Recommendations
Motion to approve the Financial Report
Town Council
Agenda Summary
Meeting Date
June 4, 2013
Department
Council
Issue
Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) of the 1950 Code of
Virginia, as amended, for discussion regarding appointments to boards and commissions as
authorized by subsection 1.
Summary
Council will discuss reappointments as follows:
Christopher S. Lawrence to Roanoke Valley-Alleghany Regional Commission Executive
Committee for a new three-year term expiring on June 30, 2016.
Matthew S. Hare to the Roanoke Valley Greenway Commission for a new three-year
term expiring on June 30, 2016.
Arthur La Roche, III to the Roanoke Valley Greenway Commission for a new three-year
term expiring on June 30, 2016.
Attachments
Board and Commissions Booklet Summary
Recommendations
Reconvene and adopt Certification of Closed Meeting
Make appointments to boards/commissions
Town Council
Agenda Summary
1
BOARD OF ZONING APPEALS
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Debra P. Hagins 505 Jefferson Avenue 01/17/09 01/16/14 1808
Frederick J. “Mick Michelsen 225 North Maple Street 01/17/10 01/16/15 1848
Allen S. Kasey 105 Giles Avenue 01/17/06 01/16/16 1895
Sabrina Weeks (Alternate) 1012 Blakemore Circle 10/02/12 02/20/16 CM-10/02/12
VACANT (Alternate) 02/20/16
Robert W. Benninger 1206 Jeanette Avenue 01/17/07 01/16/17 1947
Donald R. Altice 627 South Maple Street 09/07/10 01/16/18 CM-12/18/12
FAIR HOUSING BOARD (DISSOLVED BY ORDINANCE NO. 928 ON 11/6/12)
HIGHWAY SAFETY COMMISSION
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Robert A. Patterson 1056 Blandford Avenue 11/01/07 12/31/13 1937
Doug Adams 1632 Meadows Road 09/15/09 02/04/14 1938
Carolyn Fidler 428 Cedar Avenue 03/04/08 02/04/14 1904
Roy G. McCarty, Jr. 450 Jackson Avenue 02/05/08 02/04/14 1905
Robert R. Altice 616 Maple Street 07/01/10 06/30/14 1883
James Warren Childress, II 223 Craig Avenue 02/05/09 02/04/15 1949
Fred L. Swisher 422 Chestnut Mtn. Drive 02/05/09 02/04/15 1950
VACANT 02/04/15
Benjamin Cook (ex-officio member) 311 South Pollard Street n/a n/a n/a
(ex-officio member) 311 South Pollard Street n/a n/a n/a
PLANNING COMMISSION
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
David R. Jones 806 Olney Road 03/01/07 02/28/15 1897
Robert A. Patterson 1056 Blandford Avenue 01/01/07 12/31/15 1894
Paul R. Mason 731 Ramada Road 09/07/10 06/06/16 1963
William E. Booth 1007 Blandford Avenue 07/20/10 10/31/16 CM-10/16/12
Dawn M. Michelson 225 North Maple Street 11/06/07 12/31/16 CM-12/18/12
2
FINANCE COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Matthew S. Hare 621 Aragona Drive 07/06/10 06/30/14 n/a
William W. Nance 1514 Bush Farm Drive 07/06/10 06/30/14 n/a
Barry Thompson 311 South Pollard Street n/a n/a n/a
Christopher S. Lawrence 311 South Pollard Street n/a n/a n/a
PUBLIC SAFETY COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Irvin Douglas Adams, Jr. 1632 Meadows Road 07/03/12 06/30/14 n/a
Matthew S. Hare 621 Aragona Drive 07/06/10 06/30/14 n/a
Ben Cook 311 South Pollard Street n/a n/a n/a
Christopher S. Lawrence 311 South Pollard Street n/a n/a n/a
PUBLIC WORKS COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Robert R. Altice 616 Maple Street 07/06/10 06/30/14 n/a
Bradley E. Grose 404 Cedar Avenue 07/03/12 06/30/14 n/a
Gary W. Woodson 311 South Pollard Street n/a n/a n/a
STORMWATER CITIZENS ADVISORY COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
W. Ray Sandifer 912 Colbourne Avenue 09/04 n/a n/a
David R. Jones 806 Olney Road 11/03 n/a n/a
VACANT n/a
3
CLEAN VALLEY COUNCIL
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Anita McMillan 311 South Pollard Street 02/28/95 n/a n/a
COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS)
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Carolyn D. Fidler 428 Cedar Avenue 06/08 06/30/11
Hal Mabe 6010 Windcrest Lane, Roanoke, VA 24012 06/08 06/30/11
Stephanie Brown 632 Woods Ave., SW , Roanoke, VA 24016 06/08 06/30/11
Christopher S. Lawrence 311 South Pollard Street n/a n/a
GREATER ROANOKE TRANSIT COMPANY
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
City of Salem Representative 12/13/13
ROANOKE REGIONAL PARTNERSHIP
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Bradley E. Grose 311 South Pollard Street 07/06/04 n/a n/a
Christopher S. Lawrence 311 South Pollard Street 10/07/08 n/a 1793
ROANOKE VALLEY – ALLEGHANY REGIONAL COMMISSION EXECUTIVE COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Christopher S. Lawrence (Non-elected
member)
311 South Pollard Street 07/01/10 06/30/13 1869
Bradley E. Grose (Council member) 311 South Pollard Street 07/01/09 06/30/15 1972
4
ROANOKE VALLEY GREENWAY COMMISSION
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Matthew S. Hare 621 Aragona Drive 07/10/10 06/30/13 1890
Arthur La Roche, III 1453 Wolf Creek Drive 10/02/12 06/30/13 CM-10/02/12
Janet Scheid 1453 Wolf Creek Drive 07/01/09 06/30/15 1973
Karla Turman 311 South Pollard Street n/a n/a n/a
Anita J. McMillan 311 South Pollard Street n/a n/a n/a
ROANOKE VALLEY METROPOLITAN PLANNING ORGANIZATION (MPO)
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Carolyn D. Fidler 428 Cedar Avenue 07/01/08 06/30/14 1917
Doug Adams 1632 Meadows Road 07/08/08 06/30/14 1918
ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Mary Beth Layman (Member) 1028 Almond Drive 09/01/09 08/31/15 1979
Robert R. Altice (Council Member) 616 Maple Street 07/15/94 n/a n/a
Christopher S. Lawrence (Executive Member) 311 South Pollard Street 10/07/08 n/a 1795
ROANOKE VALLEY RESOURCE AUTHORITY
NAME ADDRESS INITIAL
APPOINTMENT
TERM
EXPIRES
RESOLUTION
NO.
Christopher S. Lawrence 311 South Pollard Street 12/20/11 12/31/15 1948
AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 4, 2013, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
Town Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
1. Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to
which this certification applies; and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the
Town Council.
Motion made by Council Member _______________ and seconded by Council Member
_______________, with all in favor.
___________________________________
Clerk of Council