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HomeMy WebLinkAbout6/5/2012 - RegularBradley E. Grose, Mayor Robert R. Altice, Council Member Carolyn D. Fidler, Vice Mayor Matthew S. Hare, Council Member William "Wes" Nance, Council Member Regular Meeting Council Chambers 311 South Pollard Street Tuesday, June 5, 2012 M*1 I&IJ Lor-wtq L01 M01 M Vr-r=*, ff7?'V, =14i Vinton, VA 241NI 79 t540) 983—W 1. Request to Convene in Closed Meeting, Pursuant to § Z2-3711 A (1) of the 1950 Code of Virginia, as amended, for discussion or consideration of personnel matters relating to the annual evaluation of the Town Manager, 1. Consider approval of minutes for the Council Special Budget Work Session of May 8,2012, 1. Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ended June 30, 2011 - Town of Vinton Finance Department i � i I ill! 411 1 H. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments a questions for issues not listed on the agenda. I 0 I Consider adoption of a Resolution appropriating $6,696.19 received from insurance claims/reimbursements to pay for repair work on two guard rails in the Town. 2. Consider adoption of a Resolution setting the employer contribution rate to the Virginia Retirement System at 8.48%. & Consider adoption of a Resolution setting the schedule of implementation of member contributions by salary reductions to the Virginia Retirement System. 4. Consider adoption of an Ordinance approving the Town of Vinton, Virginia budg for the fiscal year beginning July 1, 2012 and ending June 30, 2013. 1 I ♦- adoption • a Resolution authorizing the Mayor to sign a letter amending the Employment Agreement dated September 3, 2008, between the Town and tht Town Manager. 11NEMEM001,11 Mcriewlilyj PRIS III IIIINFIFIRINFIN INIII 1!!1!1!11!1!1!! NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. June 19, 2012 0 6:15 p.m. — Reception for Vice Mayor Fidler - Municipal Building lobby * 7:00 p.m. - Recognition Ceremony for Vice Mayor Fidler — Council Chambers — regular meeting to follow K MEMBERS PRESENT: Bradley E. Grose, Mayor Carolyn D. Fidler, Vice Mayor Robert R. Altice Matthew S. Hare William W. Nance It I ! F I• Ii �, �11111 i,� I STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Barry Thompson, Finance Director/Treasurer The Town Manager began with a Power Point presentation on the projected revenues for Fiscal Year 2012-2013. He stated that our revenues are divided into two funds —the General Fund and the Utility Fund. The General Fund projection is $7,397,223 and the Utility Fund projection is $3,100,515, for a total of $10,497,738 for next fiscal year. He then highlighted some of the larger General Fund Revenue sources such as general property taxes and other local taxes. Mr. Nance asked about the reduction in the bank stock taxes and Mr. Thompson responded that it is an accurate figure based on information from the banks. Mr. Thompson said the amount is based on the total assets of the banks in Virginia and this is our proportionate amount based on our local branches. The Town Manager next commented on charges for services which includes the War Memorial income. Mr. Hare commented that since Ms. Hodges indicated her goal for the upcoming fiscal year is an increase of 20%, he would like to see her budget increased at least 10% from $125,000 to $137,500 and to decrease another item. Mr. Nance asked about the state sales tax projection and does it account for any accruals. Mr. Thompson indicated it does not. Mr. Hare suggested we take the $12,500.00 from the state sales tax to increase the War Memorial budget and Council agreed. The fee for transport line item covers all calls for basic life support and advanced life support, Mr. Hare asked how we handle our charges and billing for transport and the Town Manager responded that we follow Roanoke County's program wherein if someone is unable to pay or does not have insurance, we take a soft approach. Doug Adams responded that a third -party does all the billing for the County. Other revenue items were reviewed in general. Questions were asked about the ATF reimbursement amount of $15,000 and it was explained that this covers the ATF reimbursement for overtime and expenses of our agent. Mr. Thompson also explained that this amount includes Manna ministry traffic control support and any police support contracted at Virginia Tech. Mr. Thompson indicated that $1,000 needs to be added to the recovered EMS contractual line item. This is to cover the cost • a student from National Business College and they will reimburse the Town. The Utility Fund revenues are projected to be $3,101,515 with no proposed increases. Mr. I he other o is a owing oc ver ments to Tund their contr bU 0 0 of the actuarial rate and it is proposed that we take advantage of this option, We are locked into this rate for two years and then it will be recalculated. However, we will have to make up the difference in future contributions. The Town Manager recommended that we set aside any savings from this option and Mr. Hare suggested we put it in the CIP fund. Mr. Thompson commented that we have used fund balance over the past few years and he would suggest that we try to increase our fund balance. He also suggested that we try to start setting aside some funding for some major CIP projects and that financing for larger items would also ♦e an option as well as leasing. The Mayor commented that we did spend a sizeable amount of money several years back on equipment for Public Works. It still concerns him that we need to have an established revenue source for our CIP because right now it is considered windfall funding. Vice Mayor Fidler made comments about adding back the two cent cut in real estate taxes that occurred several years ago. This would give extra revenue of approximately $93,000.00 that could be designated for the purpose of funding the CIP. Mr. Thompson indicated that we have already set the real estate tax rate for this year and it would have to be considered in the FY2013-2014 budget. The Town Manager indicated that one of his goals for the next year is to set priorities and come up with a financially constrained five-year CIP plan. 0 The Town Manager indicated that he needed a consensus from Council on how to proceed with the VIRS options so the budget can be finalized for Council to adopt on June 51� and some direction concerning the proposed raises for the employees. Council members indicated they all agreed to proceed with the suggested VIRS options and the proposed raises for employees. The Town Manager asked if there were other specific items for the budget. Mr. Hare asked that the Council pay cut be restored, but that they not participate in the raise and Council members agreed. Ir. H e te that he en'oved the Public Works st ff attending a recent meetin and WIN I I (asmilm mor Ell clommil 9 Mr. Hare made a motion to adjourn the work session, seconded by Mr. Nance, and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The work session was adjourned at 8:13 p.m. U I 1; oFTfill ITIT1111 E—U-47F T1. HELD AT 6:00 P.M. ON TUESDAY, MAY 15,2012, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA, MEMBERS PRESENT: Bradley E. Grose, Mayor Carolyn D. Fidler, Vice Mayor Robert R. Altice Matthew S. Hare William W. Nance STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Elizabeth Dillon, Town Attorney Stephanie Dearing, Human Resources Director Barry Thompson, Finance Director[Treasurer Gary Woodson, Public Works Director Ben Cook, Police Chief Joey Hiner, Assistant Public Works Director The first item related to amendments to Chapter 94- Utilities of the Town Code. Barry Thompson reviewed with Council a Memorandum from the Town's Attorney summarizing the proposed amendments. He first commented that the Town has experienced some difficulty in collecting water and sewer fees from tenants, especially the final bill for services once the tenant has moved. The proposed amendments will update the Code with recent changes by the General Assembly and add language regarding the collection of deposits. Mr, Thompson began summarizing the section changes. Mr. Hare asked if "delinquent" in Section 94-6 is defined only if greater than $10 and we have no recourse if they owe us $9.53. Mr. Thompson said it is delinquent at any dollar amount. Mr. Nance commented it means for purposes of discontinuance of services and does not define delinquency for the entire article, only for that provision. Mr. Thompson would have the right to cut off services under the Code, but Mr, Thompson indicated he does not cut off services for an amount that small. Mr. Hare asked if the date in Section 94-4 would limit our ability to change our payment frequency and Mr. Thompson's response was no. However, we may have to amend the Code at that point. Mr. Thompson continued reviewing section changes and explained that 94-7 prohibits re-establishment of water or sewer service in the name of another person if the service has been disconnected. Mr. Hare asked if someone is willing to bring the account up to date, like the landlord, can they do that. Mr. Thompson responded they can catch the account up in the tenant's name. Mr. Thompson commented that the new legislation now puts further restrictions on when you can put a lien on property. Section 94-8 provides that a complaint against a water or sewer bill is not grounds for non-payment and Mr. Hare asked what procedure we follow now. Mr. Thompson or payment arrangement with the citizen depending on the reason for the complaint. Section 94-9 references who will be required to make a deposit and how the amount is determined. This will be based on the current rate schedule adopted by Council in 2011, which will have to be adopted again by Council when the Ordinance is adopted. Discussion was had on how the Treasurer's Office would track the 12-month rolling period and Mr. Thompson indicated it would be tracked on a fiscal year basis and the billing system will flag customers when they are delinquent. The Mayor asked if we would be notifying our customers Of this new policy and Mr. Thompson responded that once this is passed by Council, they would put information on the website, post in the office and put on the application for new service. Mr. Altice asked if we are required by the State to do this and the response is that this is a tool we can use, but we have a choice rather to implement or not. A question was asked about also putting a notice on the bills and the response was yes. Mr. Hare asked if we have to have a public hearing to adopt this Ordinance and the Town Manager indicated we are not required to have an advertised Public Hearing, but we can have a Public meeting to receive comments from citizens. The key customers to get the information to are the landlords. Mr. Hare indicated that more communication on this matter would be better, even putting it in the newspaper and advertising a meeting to receive comments, Mr. Altice said how many water customers would it affect and Mr. Thompson said every tenant that moves into the Town and applies for water service. It is a large number, probably around 40%. It will be for those renting a residence, not in an apartment complex. The Mayor asked how it applies to homeowners and the response was that it would apply if you are delinquent two times in a 12 month period as well as businesses. K Section 94-14 was reviewed concerning placing a lien against the property for any unpaid water and sewer charges, including penalties and interest. The Mayor asked if he is renting to someone and they skip out, is he responsible for their bill and Mr. Thompson responded, yes, up to three months. Mr. Hare commented that a new tenant will have a deposit to cover the balance under this policy. Mr. Hare indicated that the Finance Committee supports this policy. Mr. Nance indicated he is in support of the policy, but expressed concern about placing the lien and Mr. Thompson indicated it would be used as a last resort. The next item in the work session related to the purchase of a six-inch mobile sanitary sewer trash pump. Gary Woodson briefed Council on the need for the purchase of the pump based on historical demand, cost, and time elapse for emergency response actions. When the Town has to rent a pump, there is approximately 8 to 10 hours of down time and the last pump had to be brought in from the Tidewater area, There will be other uses for the pump other than by-pass pumping. Mr. Nance asked the life expectancy of one of these pumps and Mr. Woodson responded it is based on hours of usage and he would estimate between five and ten years. Mr. Rance asked if this would be considered the number one priority for the Public Works Department and Mr. Woodson responded yes. He indicated it is being very proactive and he wants to do everything possible to stay in good standing with the State regulatory agencies, Three quotes were solicited and Godwin gave the lowest price for the pump at $35,339,50, The Mayor called the regular meeting to order at 7:00 Roll Cafl p.m. The Town Clerk called the roll with Council Member Altice, Council Member Hare, Council Member Nance, Vice ig 11TIUManA mgrgffkxus � • � The Mayor welcomed those in attendance. After a Moment of Silence, Vice Mayor Fidler led the Pledge of Allegiance to the U.S. Flag. Mr. Nance made a motion to approve the consent Approved minutes of May 1, agenda as presented-, the motion was seconded by Vice 2012 Council meeting and Mayor Fidler and carried by the following vote, with all Resolution No1963 re- members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, appointing Paul R. Mason to the Fidler, Grose; Nays (0) - None. Vinton Planning Commission Mr. Nance read a letter from Chief Cook naming tetective Paul Matt Harris as Officer of the month for April, The Mayor next made brief comments on three Proclamations - May 13-19 as National Police Week; May 21-June 3 as Click It or Ticket Mobilization; and May 20-26 as Public Works Week. The Mayor read a Proclamation recognizing Sergeant Gregory Chieppa of the Police Department for his service to the Town upon his resignation to become a member of the United States Border Patrol, Sgt. Chieppa and his family were present to accept the Proclamation. Mr. Nance made comments on how many different ways he has had the opportunity to see Sgt. Chieppa and in every instance he always reflected a level of excellence for the town of Vinton and the Police Department. The next item on the agenda was the Public Hearing on the proposed FY2012-2013 Budget. The Town Manager began with a Power Point overview of the major components of the budget. The priorities were maintaining core services, no new or increase in taxes, evaluating fees for services and pay increases for employees, restructuring operations in the Police and Public Works Departments and maintaining focus on economic development. The total proposed budget is $7,396,898 in the General Fund and $3,100,365 in the Water and Sewer Fund, for a total budget of $10,497,263. He continued with comments on revenue sources and expenditures and the personnel changes. The Town Manager commented on the $137,200 CIP fund. Comments were made on the Utility Fund and it was indicated there is no funding for capital improvements in the Utility Fund. Mr, Thompson then presented a budget summary and list of proposed changes to the budget. Based on the proposed changes, the new General Fund Revenue amount is $7,398,223 and the Expenditure amount is 0 $7,356,840 with a savings of $41,383.00. In the Utility Fund, the Revenue amount will be $3,100,515 and the Expenditure amount is $3,078,541, for a savings of $21,974.00. He then read the list of 16 changes to the budget, which is attached to the minutes and made a part hereof. The Town Manager reiterated his suggestion that the savings in both accounts be set aside. After his report, the Mayor opened the Public Hearing at Public Hearing opened, hearing 7:40 p.m. Hearing no comments, the Public Hearing was no comments, Public Hearing closed at 741 #,.m. was closed Mr. Hare commented that he felt comfortable with the budget and the suggested changes and commended staff for their work on the budget. He is glad that after four years Council is able to give a raise to the staff; however it comes at a cost of an additional work load with less people. He suggested taking the utility fund savings and put it toward a CIP fund. The Mayor commented that the CIP still remains a concern of his and would like to see a revenue stream to fund the CIP in the future. He commended the Finance Committee and staff for the work on the budget all year long. Council will consider final action on the budget at the June 5, 2012 meeting, The next item on the agenda was consideration of adopbon of a Resolution relating to irrevocable election not to participate in Line of Duty Act Fund with the Virginia Retirement System. Stephanie Dearing, Human Resources Director, made comments that our cost for the Line of Duty Act with VRS is going to increase greatly and once Council opts out from VRS, we will purchase the same insurance from VML for approximately half the cost. The Town Attorney indicated that if we do not opt out, we will be paying toward the Line of Duty costs for larger localities. Also, the State will still continue to administer the benefits and make eligibility determinations. The Town Manager commented that this includes our career Fire and Police Staff. The volunteers are covered under Roanoke County to which the Town does contribute. Mr. Hare made a motion to approve the Resolution as presented; the motion was seconded by Mr. Altice and carried by the following roll call vote, with all members voting* Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The next item was to consider adostion of a Resolution appropriating $4,492.00 received from Byrne Justice Assistance Grant. Chief Cook made comments that this grant, which required a $499.00 match, will be used to replace five computers in the Police Department. The Fund with the Virginia Retirement System 19 Town Manager indicated that Council had asked in an earlier meeting about a schedule for computer replacement. Julie Tucei has an inventory of all the computers in the Town and maintains a replacement schedule, Mr. Altice made a motion to approve the Resolution as presented; the motion was seconded by Mr. Nance and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays, (0) - appropriating $35,339.50 to purchase the Godwin Inch Mobile Sanitary Sewer Trash Pump. After brief comments from Gary Woodson and the Town Manager, Mr. Nance indicated that this seems to be an issue of smart spending and with the recommendation of Mr. Woodson and the Town Manager he is in favor of the purchase. Mr. Nance made a motion to approve the Resolution as presented; the motion was seconded by Vice Mayor Fidler and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. The final action item was to consider adoption of a Resolution to allow the Town Treasurer, Finance Director to write off outstanding tax accounts on two parcels on Chestnut Street were sold by Roanoke County at a tax sale. Mr. Thompson commented that these two pieces of property were sold, but the proceeds were not enough to cover outstanding taxes to Roanoke County and there were no funds available to pay the Town. In the past we have shared attorneys for tax sales and had an understanding that the proceeds would be pro -rated. That was not the case this time and he wants Council to authorize him to write-off the taxes and release the liens. Mr. Nance asked about the oversight of the agreement place and Mr. Thompson responded that there w merely an understanding between the two localities a no written agreement. The Town Attorney is proposi• that a reciprocal agreement be written relating to futu tax sales to be adopted by Roanoke County and t Town. Mr. Hare commented for the record that the was no fault of the Town staff or the Treasurer's Office the collection of the taxes from the tax sale. Adopted Resolution Ro. 1965 appropriating $4,492.00 from the Byrne Justice Assistance Grant and the Town's required match of $499 for replacement of five computers in the Police Department Adopted Resolution No. 1966 appropriating $35,339.50 for the purchase of the Godwin inch Mobile Sanitary Sewer Trash Pump Mr, Hare made a motion to approve the Resolution as Adopted Resolution No. 1967 presented; the motion was seconded by Vice Mayor Fidler authorizing the Town Treasurer/ and carried by the following roll call vote, with all members Finance Director to write-off the voting: Vote 5-0; Yeas (5) -, Altice, Hare, Nance, Fidler, outstanding tax accounts from Grose; Nays (0) - None. the two properties on Chestnut 1.1 I Street sold by Roanoke County Mr. Hare asked Council to give a consensus to have the I at a tax sale and to release the Town Attorney proceed to draft the reciprocal agreement liens from the properties. for future tax sales and bring back to Council for action at a future meeting. The Mayor expressed thanks to the Museum for their volunteerism. I Comments from Council — Vice Mayor Fidler mentioned that RVTV has done a segment on the Historical Society and the Museum. KPI KOEWIt MW MR. W01417=10 111RIVIIN I fINK-4-12AMOIS a - * *It&!! it Mr. Nance commented that several members of Council have been contacted by a concerned citizen about the recent decision by the General Assembly to give the Virginia ABC Board the authority to allow all ABC stores to open on Sunday. The citizen asked that Council consider doing a resolution or writing a letter of opposition. Mr. Nance commented that if ABC stores were private entities, he would not want the State dictating when those businesses could remain open, but they are public entities. He suggested that Council write a letter asking the State to consider not allowing the Vinton ABC Store to open on Sunday, His reasoning is that being a public entity and being open on an additional day could adversely affect the private businesses in Town from which the Town receives revenue. The Mayor asked who would compose the letter and the Town Manager said he would draft a letter on behalf of Council. Mr. Nance made a motion to authorize the Mayor to sign a letter to the ABC Board expressing Council's opposition to the Vinton ABC Store being allowed to open I on Sunday; the motion was seconded by Mr. Hare and i carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) - None. r-I 11424 11--mory 114101 ig I I lei IaTjyr� kpm Adopted Resolution No, 1967 authorizing the Town Treasurer/ f�;trrdrrce lir:.tr-t# !1"r-ti-ie outstanding tax accounts from the two properties on Chestnut Willil-Ii A&a." 0 Mr. Nance reminded Council of the Greenway Commission meeting on May 23d at 4,00 p.m. at the Craig Center and © ribbon cutting of the Gladetown Trail to follow at 5:00 p.m. That is also the same date as the event at the Public Works Department. Mr. Nance moved that ® regular meeting be adjourned, the motion was seconded by Mr. Hare and carried by the following vote, with all members voting: Vote 5-0, Yeas (5) - Altice, Hare, Nance, Fidler, Grose; Nays (0) —None. The regular meeting was adjourned at 8:21 p.m. ZMEMBLVJ- 2� Susan N. Johnson, Town Clerk Change 2 All Plan 1 VIRS Employees to receive a 5.75% raise the .75% to offset the increase in taxes budget r # • • • •1! +##•# t Change 13 VML insurance for Auto, Property, liability and Workers Compensation to reflect actual billing for FY2013 (Decreased $23,789) Government Finance Officers Association 203 N LaSalle Street - Suite 2700 Chicago, IL 60601 Phone (312) 977-9700 Fax (312) 977-4806 03/1512012 NEWS RELEASE For Information contact: Stephen Gauthier (312) 977-9700 (Chicago) —The Certificate of Achievement for Excellence in Financial Reporting has been awarded to Town of Vinton by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). Time Certificate of Achievement is the highest form of recognition in the area of governmental accounting, and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to the individual(s), department or agency designated by the government as primarily responsible for preparing the award -winning CAFR. This has been presented to: Barry W. Thompson, Treasurer/Finance Director The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving approximately 17,500 government finance professionals with offices in Chicago, IL, and Washington, D.C. Town of Vinton 311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0607 www,vintonva.gov , V1! WT( A'�' \� ("�'iNT , ON "' 11 f! (' 1111, " A May 31, 2012 Mary Beth Layman, Special Programs William Crumpacker, Fire & EMS Brenda McGuire, Public Works Jimmy Testerman, Police Julie Tucei, Planning & Zoning Christopher S. Lawrence Town Manager Re: Recognition for receiving the Communicators Award for the Town of Vinton Redesigned website Dear Website Design Team Members, The Town of Vinton was recently notified of winning a Communicators Award of Distinction from the International Academy of the Visual Arts. Your participation and leadership on the employee team tasked with redesigning the website is appreciated. The new website has been operational for a year and half and has raised the bar for how we communicate to our citizenry and our internet presence to the world. This was a team approach and was a partnership with Civic Plus, the web designer, and Roanoke County, Two other team members served on this committee and have since retired, Darleen Bailey and Ramon Cantor. Thank you for your dedication to the Town of Vinton and making our organization and community a great place to live, work, and play. Sincerely, Chris p erLawrence s p TowiZanager 10 ROW WASKIWWWOW) The Communicator Awards, 212.675.3555 THE 18th ANNUAL COMMUNICATOR AWARDS ANNOUNCES 2012 WINNERS i �ffp, New York, NY (April 30, 2012) - The winners of The 2012 Communicator Awards have been announced by the International Academy of the Visual Arts today. With thousands of entries received from across the US and around the world, the Communicator Awards is the largest and most competitive awards program honoring the creative excellence for communications professionals. Please visit www.communicatorawards.com to view the full winners list. The Communicator Awards are judged and overseen by the International Academy of the Visual Arts (IAVA), a 550+ member organization of leading professionals from various disciplines of the visual arts dedicated to embracing progress and the evolving nature of traditional and interactive media. Current IAVA membership represents a "Who's Who" of acclaimed media, advertising, and marketing firms including: Cond& Nast, Coach, Disney, The Ellen Degeneres Show, Estee Lauder, HBO, Keller Crescent, Monster.com, MTV, Polo Ralph Lauren, Sotheby's Institute of Art, Tribal DDB, Victoria's Secret, Wired, Yahoo!, and many others. See wwwJavisarts.oro for more information. "The pool of entries we received for this year's Communicator Awards serves as a true testament to the innovative ideas and capabilities of communications and marketing professionals around the world. Each year our entrants continue to amaze by reinventing the ways we communicate and market in an ever -changing industry" noted Linda Day, executive director of the IAVA. She added, "On behalf of the entire Academy, we congratulate this year's Communicator Award Entrants and Winners for their passion and dedication. We are humbled to be given the opportunity to recognize such amazing work." For more information about the Communicator Awards, please visit www.communicatorawards.com, email the Communicator Awards at info(cbcommunicatorawards.com, or call us at (212) 675-3555 The Communicator Awards is the leading international awards program honoring creative excellence for communication professionals. Founded by communication professionals over a decade ago, The Communicator Awards is an annual compeon honoring the best in advertising, corporate communications, public relations and TO: Christopher S. Lawrence, Town Manager lI ji: III 17F DATE: June 5, 2012 ISSUE/PURPOSE: During the past fiscal year there were three vehicular accidents within the Town which damaged the streets guardrails. Insurance claims were filled and those fimds returned to the General Funds account. Insured Date Claim Amount Chris Hayslett 1/22/2012 $2,678.76 Maria G. Long 12/16/2011 $1,993.00 Shannon S. Novia 4/18/2012 $2,014.43 $6,696.19 Total When the Town was invoiced for replacement of the damaged guardrail repairs, Public Works paid the bill out of their Contractual Services account. We are requesting that the insurance refunds be placed back into the same account. 1-110-1106• �1 - "-- i . # 141 1XIIIII FRIM I be returned to the 200.4101.302 Contractual Services account for the Public Works Department. i I A I I 11�:I 0XV11 11111 IFI - # It 10 1001114 160 n "in I'm 13' W 11111 11 1 j070MFf0CCfNT-e- .1 17or 'c;sll?r TF $6,686.19; and WHEREAS, in order to cover the invoice for Contractual Services for the repair work on tt guard rail, it is necessary for the Vinton Town Council to appropriate the funds fro the Revenue Account 200.1901.001 — Recoveries and Rebates to the Public Worl Operating Budget Account Number 200.4101.302 Contractual Services. ......... . 11��pIIIIIIIIIIIIII��11�111; FETICT511000101111111 M11 ii '11111 TO: 200.4101.302 Public Works- Contractual Services This Resolution was adopted upon motion made by Council Member Council Member . with the following votes recorded: 03110`0] UTAG NIUM mc# # # j rawllmflllr�-N G BE IT RESOLVED, that the Town of Vinton 55318 does hereby acknowledge that its contribution rates effective July 1, 2012 shall be based on the higher of a) the contribution rate in effect for FY 2012, or b) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012-14 biennium (the "Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2011 actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED, that the Town of Vinton 55318 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012: The Alternate Rate of 8.48%-, and BE IT ALSO RESOLVED, that the Town of Vinton 55318 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Town of Vinton 55318 are hereby authorized and directed in the name of the Town of Vinton to carry out the provisions of this resolution and said officers of the Town of Vinton are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by Town of Vinton for this purpose. This Resolution was adopted upon motion made by Council Member seconded by Council Member , with the following votes recorded: NWAXIM Susan N. Johnson, Town Clerk WHEREAS, the Town of Vinton 55318 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012 ("FY2013 Employees" for purposes of this resolution), sball be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and WHEREAS, the Town of Vinton 55318 employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code§ 414(h) on a pre-tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July I of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Town of Vinton 55318 may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2012, to each such employee in service on June 30, 2012, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the difference between five percent of the employee's total creditable compensation and the percentage of the member contribution paid by such employee on January 1, 2012. BE IT THEREFORE RESOLVED, that the Town of Vinton 55318 does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013): Type of Employee Plan I F]aj,12 FY2013 Employees oil Employer Paid Member Contribution 0% 0% % Employee Paid Member Contribution 5% 5% 5% BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Town of Vinton in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Town of Vinton under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Town of Vinton directly instead of having them paid to VRS; and BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Town of Vinton shall be reduced by the amount of member contributions picked up by the Town of Vinton on behalf of such employee pursuant to the foregoing resolutions. NOW, THEREFORE, the officers of Town of Vinton 55318 are hereby authorized and directed in the name of the Town of Vinton to carry out the provisions of this resolution, and said officers of the Town of Vinton are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Town of Vinton for this purpose. This Resolution was adopted upon motion made by Council Member, seconded by Council Member , with the following votes recorded: mmIETit.�i: �-M Susan N. Johnson, Town Clerk F9 Revenues Total All Funds General Fund $ 7,398,223 Utility Fund 3,100,515 Capital Improvements Fund - Tot l Revenues $ 10,498,738. N W�t t, Town Council $ 111,023 Town Manager's Of 128,613 Human Resources 74,296 Legal Services 30,000 Finance Department 273,737 Police Department 1,759,348 Communications Services 458,754 Emergency Services 5,000 Police Grants 11,370 Fire & EMS 819,356 Animal Control 92,989 Public Works Administration 61,580 Street Maintenance 1,067,001 Snow and Ice Removal 30,964 Traffic Signs and Street Lighting 132,205 Street and Road Cleaning 69,578 Refuse Collection 478,722 Recycling 68,427 Municipal Building & Grounds 159,060 Special Programs 127,147 War Memorial 265,233 Swimming Pool/Parks 74,570 Senior Citizens Program 105,017 Planning Department 272,243 Economic Development 114,462 Public Transportation 89,000 Vinton Business Center 13,900 Debt Service - General Fund 465,745 Contingency 38,883 Transfers - GIP Fund - Total General Fund 7,398,223 EMS= Utilities Administration $ 532,018 Water Distribution System 891,810 Purchased Water 140,625 Wastewater Collection System 850,570 Debt Service - Utility Fund 663,518 Contingency 21,974 Transfers - CIP Fund - Total Utility Fund $ 3,100,515 General Fund Transfer 0 Utility Fund Transfer 0 Total Capital Improvement Fund $ - Comb ned Total Expenditures $ 10,498,738 WHEREAS, the Town Charter requires that a budget be adopted by July I" for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve month period beginning July 1, 2012 to June 30, 2013, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town • W N MEW# Fund Revenue and Expenses Adopted Budget General Fund 7,398,223 Utility Fund 3,100,515 $10,498,738 BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the ilepartment of law and the department of finance, and in an emergency. This Ordinance adopted on motion made by Council Member Council Member fla