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HomeMy WebLinkAbout3/15/2011 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilmember Carolyn D. Fidler, Vice Mayor Matthew S. Hare, Councilmember William "Wes" Nance, Councilmember AGENDA J#AQi10Ai2k#A a *11 a 9. i IJUIXU I �7 Vinton, VA ;9 (540) 983-0607 1 111WEM - ^ 1 0 1 UNT.To F.UA111 EMP't"INN I t 0 a 1 12111 11� 1111,111,1111111111111 Romm"MELTam F. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda 1 Set Real Estate Tax Rate at $0.03 per $100, No Change — Ordinance No, 905 2. Set Personal Property Tax Rate at $1 .00 per $100, No Change — Ordinance No. 906 1 "Effective Tax Rate Increase" as a Result of Increased Assessed Value of Real Estate ITININIVIN! I Al I! RIT I I 111 11 11111 11 I I •I 1. Set Allocation Percentage for Personal Property Tax Relief (PPTRA) — Resolution No. 1907 2. Authorize Town of Vinton Community Development Block Grant Downtoi Business District Revitalization — Resolution 1908 %110090T,. 1. Finance Committee Report April 5, 2011 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NVUXAMISNIOUL 1. Vinton Business Center and Other Town Economic Development Marketing IN MINUTES OF A WORK SESSION AND REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 5:30 P,M. ON TUESDAY, FEBRUARY 15, 2011, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT. Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Michael Kennedy, Public Works Director Stephanie Dearing, Human Resources Manager Herb Cooley, Police Chief Mary Beth Layman, Special Programs Director Lauren Hodges, Facilities Manager Barry Thompson, Finance Director/Treasurer Anita McMillan, Special Programs Director Chris Linkous, Fire & EMS Captain Ben Cook, Police Captain N= 1. Mid -Year Financial Report B. 7:00 P.M. — Roll Call and Establishment of a Quorum C. INVOCATION D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. CONSENT AGENDA 1. Request to Approve Minutes for January 18, 2011 Regular Meeting 2. Approve Vinton Volunteer Fire Department's Slate of Officers for 2011 F. AWARDS, RECOGNITIONS, PRESENTATIONS 1, Recognize Police Officers of the Month for January — Anna V. Wooten, Police Sergeant and Stephen G. Foutz, Police Officer G. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda Kftylyj ill RAN a K01 00 k! I TOWN MANAGER 1. Request to Allocate Funding for Capital Projects a. Replacement of Fire Department Roof b. Former 911 Center Renovation c, Police Department Technology Expenditures J. MAYOR K. COUNCIL 1. Finance Committee Report L. ADJOURNMENT WORK SESSION 1. Discussion —Budget Priorities Following opening remarks by the Mayor at 5.30, Mr. Lawrence gave a brief overview of the meeting and noted that the purpose of the work session was to provide Council with a mid -year report on the status of the Town's 2011 Budget. Barry Thompson, Finance DirectorlTreasurer, reported that the percentage of General Fund revenues collected for FY 2010/2011 as of December 31, 2010 was at 43% or $3,103,765 and expenditures at that point were at 46% or $3,366,177. He advised that Utility Fund revenues collected as of December 31, 2010 were at 43% or $1,359,795 and Utility Fund expenditures were at 45% or $1,410,755. Mr. Thompson reviewed the percentage collected mid -year for each revenue account in the General Fund and provided Council with an expectation of when most revenues in each account are expected to be collected. Mr. Hare asked for a report on revenues for the Senior Center and the War Memorial, Mr. Thompson replied that the swimming pool had brought in $20,901 in revenue by midyear. He went on to say that $110,000 in revenue was budgeted for the War Memorial for the year and $61,612 had been collected as of December 315t, Mr. Lawrence noted that Lauren Hodges would be presenting a more comprehensive financial report on the War Memorial at a future Council meeting. Mayor Grose asked about 599 funds from the state and if they were stable this year. Mr. Lawrence replied that it appears that 599 funds will not decrease this year and that a few state legislators are trying to bring the fund amounts back up to what they have been in the past. State sales tax was also briefly discussed. Following a report on General Fund revenues, Mr. Thompson discussed General Fund expenditure accounts as of December 31 st, He concluded that, at the present time, the General Fund is in good shape. The Town Manager added that the budget was "incredibly tight" at this point. At 6:55 p.m., Council continued the work session until after adjournment of the regular meeting. Mayor Grose called the regular meeting to order at 7:00 p.m. Following Roll call, invocation and roll call, Mr. Billy Booth gave the invocation and Mr. Altice led the Pledge Pledge of Allegiance to of Allegiance to the U.S. Flag. U.S, Flag. Mayor Grose introduced and congratulated the Vinton Volunteer Fire Approved Consent Department's newly elected Fire Chief, Richard Oakes. He thanked Agenda and approved former Fire Chief, Bennie Powell for his 15 years of service as Fire Chief Vinton Volunteer Fire and for his 40 years as a volunteer member of the Fire Department. Department's newly elected officers The Consent Agenda was approved on motion by Mr. Nance and seconded by Mr. Hare, The motion passed with all in favor. N Mr. Nance read a letter from Police Chief, Herb Cooley, naming Sergeant Ana V. Wooten and Police Officer Stephen G. Foutz as Police Officers of the Month for the month of January, 2011. Mr, Lawrence reported on a request to allocate funding for Police Department and Fire Department Capital Projects from E911 funds. He noted that the Police Department capital projects were discussed at the January 18 th Council meeting and at that time, staff was asked to look into the costs for repairing or replacing the Fire Department's roof that has been leaking for a considerable amount of time. The Town Manager reported that a building contractor had estimated the cost to replace the Fire House's roof at approximately $40,000. He advised that the Town will have to bid out the Fire House roof repair as well as repairs to the bathroom that was damaged as a result of the roof leak. It is anticipated that costs for both repairs would be $50,000 or less. Mr. Lawrence reported that a portion of E911 funds would be used to renovate the old Dispatch Office to include a new Records Office and an EOC/ConferencefTraining Room; renovation of the old Records Office into an Interview Room; the Town's portion of data sharing expenses; and for an outstanding Verizon bill. Mr. Lawrence noted that $35,000 would be left in the 911 account after all the projects have been completed, Following further discussion, Mr. Altice moved to adopt proposed Resolution No. 1901 approving a request to allocate funding for the Fire Department's roof replacement; for the Police Department's renovations to the former Communications Office and for the Police Department's technology expenses. The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote. Mr. Lawrence discussed plans for a number of public meetings regarding the Town's $700,000 DCBG Downtown Revitalization Grant that includes a Downtown Management Team meeting that is scheduled for Thursday, February 241`'. The Mayor commended Town staff for the work they are doing during these difficult and challenging times. He noted that employee raises would be a priority when the Town can afford it. Mayor Grose reported on a couple of Regional Stormwater meetings that he had attended recently. Ms. Fidler reported that a new restaurant had just opened in the Town and that another one would be opening up in East County sometime in May. Mr. Altice stated that he felt it was "outstanding" that staff has been able to provide the same standard of services to Town citizens they always N Adopted Resolution No. 1901 allocating funds for the Fire Depart- ment's roof and for re- novation of the former Communications Office have even though the Town's budget had been cut by over $1,000,000. Mr, Nance echoed Mr. Altice's statement. Mr. Nance noted that the Finance Committee had reviewed December's financial statements and moved that Town Council accept the statements. The motion was seconded by Ms. Fidler and approved with all in favor. Mary Beth Layman reported that the Senior Expo, sponsored by the Vinton Chamber, will be held on March 29th from 10:00 to 4:00, at the War Memorial. Imm !-Mlwn* a =- Mr. Thompson reported that total Utility Fund revenues were at 43% of projections as of December 31't and Utility Fund expenditures were at 45%. He noted that the gap in the two funds was increasing partly because business and residential customers are using less water. Mr. Lawrence advised that staff will bring recommendations back to Council on how to bring Utility Fund revenues and expenses back into balance for the immediate future. He added that the rate study now in process would provide recommendations for the long term future. Mr. Nance recommended an immediate rate increase in water/sewer rates in order to cover some of the current revenue shortages in the Utility Fund. Mr, Kennedy agreed with Mr. Nance's recommendation. It was noted that a minimum water and sewer rate increase of 10% per year for five years would be needed to keep up with the Town's growing capital needs. Mr. Lawrence advised that staff would bring recommendations back to Council on how to increase revenues and reduce expenses at the March 1 s' meeting. Mr. Lawrence pointed out three budget issues: 1. Water and sewer fund cannot continue to cover only 85% of its costs, it has to be fixed. 2. There has been a significant loss of revenues over the last two years, much of which are State funded revenues which will not be replaced in the near future. Services changes are going to have to be made to make the budget more financially stable if the Town is going to thrive and survive. 3. The Town provides services by very well trained, adequately funded staff which has to be maintained if the Town is to continue to be competitive. If employees are not taken care of, the Town will lose them which could result in a loss of quality services to the Town's citizens. 4 In response to the three budget issues pointed out by the Town Manager, Mayor Grose agreed that the Utility Fund has to be "fixed". He also agreed that staff has to be a priority as they have been very loyal to the Town and had made sacrifices over the past few years. He went on to say it would be unwise for the Town to lose good employees and felt that they need to be compensated in some way. The Mayor asked for feedback from staff regarding how the elimination of certain positions would affect services. He expressed hope that the Town can take part in more public/private partnerships to help reduce costs of services. Mr. Nance stated that his first priority for employees would be retention and that pay increases and training had to be a distant second and third priority for him. He also commented that he did not like the idea of a delay in paving the Town's streets. Mr. Nance felt that Council needs to have a frank and open discussion at a Council meeting regarding 24 hour paid Fire & EMS staff, He went on to say that it makes sense and has become expected by the citizens. He questioned what the ramifications would be on services and with the budget. Ms. Fidler agreed with Mr. Nance's comments. Mr. Altice advised that he wanted to see the results of work being done by the Town Manager and the Town Treasurer on the Utility Fund before he makes any decisions. Ms. Fidler stated that she felt Council needs to receive that information before any discussion on the Utility Fund takes place. Mr, Hare stated that he did not want to spend another year ignoring the infrastructures of the Town and that he felt his responsibility was to the Town and not to the staff although he did not want to see anyone lose their jobs. He wanted to take a look at "what we do and how we do it" to see if there is a better way to accomplish what needs to be done. He commented that the Town has sunk a considerable amount of money in technology infrastructure to make jobs more efficient and faster but had not seen any reduction in staff. He noted that this is contrary to the way it works in business. He felt the Town needs to focus on critical tasks and not the less important ones which will require strategic planning by staff. Mr. Hare stated that he would like to see what it would cost the Town to give employee raises at the 2% level and at the 3% level. He further stated that although he was an opponent of tax increases, he had no problem with an increase that pays for an increased service. He advised that he had no objections to providing 24 hour Fire and EMS coverage only if it is giving increased service to the Town's citizens that they want and need, Mr. Nance pointed out that a $.05 increase in the cigarette tax would bring in approximately $80,000 which would pay for 24 hour Fire and EMS coverage. He further pointed out that when Council is considering the addition of increased services, they need to have specific information so they can determine how to pay for it or what cuts need to be made, Mr. Hare recommended selling property the Town owns that is not needed or used by the Town. Mr. Lawrence thought that it would be wise to inventory all property owned by the Town, do an analysis and then present a recommendation to Council. Mr. Lawrence asked that Council advise staff of any high priorities they have. Mayor Grose adjourned the work session at 9:30 p.m. ATTEST: Darleen R. Bailey, Town Clerk 1391 Real Estate Tax Rate for Calendar Year 2011 - Proposed Ordinance No, 905 ISSUE/PURPOSE: Set the real estate tax levy for calendar year 2011 after holding public hearing on the real estate tax rate. ACTION REQUESTED: Adopt Ordinance No. 905 JUSTIFICATION: Following the public hearing held on setting of the tax rate on the total real estate tax levy. The current rate is $.03 ) per $100.00 of assessed value. No change is being recommended, and a copy of proposed Ordinance No. is enclosed for Council's considerationwhich sets the real estate tax rate for calendar year 2011 at $.03 per $ 100.00 of assessed value. of■2.�2< 2� !, < • » ; 1 e� < 0 2 e y� 2 #� ° ■ e 2 :a; » •�. �� �< �� � + ° t, - » <. « y . e « » «; 2� �: < #< � »\ . 2:: $ » • 2 ;f ■ - « $ » • w i °<. :;..#2.�;.■2.e . ,,. \.2 ..v... . •2 ORDINANCE TO PROVIDE FOR THE ANNUAL : ON •.A. ESTATE OWN O 2 $ » WHEREAS,desirable of the Town of Vinton: collect real estate t-semi- annually by June 5th and December WHEREAS, 4 provide for the daily operation of various municipal departments of < - Town of Vinton,and thus avoid creating an emergency. :e© �-��■-� ■ e-$� ©■,. — ,r2,<�- a. , <::t » �-& "All Real Estate shall ,: assessed .: 00 ,: ,y.: value, local levy of THREE. » . v 0 per ■ »< HUNDRED DOLLARS a10000 ,,the assessed value 4 the cyear 2011." BE IT FURTHERORDAINED h , copy ■.this Ordinance b-!.ely forwarded by the T, Clerk to the Commissioner of Revenue oRoanoke County[Town of Vinton, and to the Finance Director/Town Treasurer of the Town of Vinton. Motion made by Councilmemberand seconded by C.■ :i «! with < e following votes recorded: � � � ■ » � -. - &� � � , . w Please be advised that the Town Council of the Town of Vinton, Virginia, at its meeting on the 15t" day of March, 2011 at the Municipal Building, 311 South Pollard Street, Vinton, Virginia, at 7:00 p. m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to -wit: lag TO SET A ► PROPERTY TAX RATE OF NOT MORE Tf IAN $1.00 PER $100 ASSESSED VALUATION IN THE TOWN OF VINTON, TO SET A MACHINERY AND TOOLS TAX RATE OF NOT MORE TIJAN $ 1.00 PER $ 100 ASSESSED VALUATION IN THE TOWN OF VINTON, Please call 540-983-0607 regarding the exact time, location, or other questions pertaining to the public hearing, Darleen Bailey Clerk of Council Personal Property Tax Rate for Calendar Year 2011 - Provosed Ordinance No. 906 ISSUEMURPOSE: Set the personal property tax levy for calendar year 2011. ACTION REQUESTED: or Ordinance No 906 JUSTIFICATION: The current personal property tax rate is $1.00 per $100.00 of the assessed evaluation of all personal property excepting there from household furnishings, and 50% or $.50 per $100.00 of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications. No change is being recommended for calendar year 2011 and enclosed is a copy of proposed Ordinance No. to provide for the annual levy on all personal property at $1.00 per $100.00 of the assessed evaluation of all personal property and $.50 per $100.00 of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran. AN ORDINANCE # provide # on personal property # of Council.Vinton, Virginia, and to provide for the annual levy on the classification of vehicles owned by disabled veterans, pursuant to § 58.1-3506 of the Code of Virginia (1950, as amended, and by the adoption of Ordinance No. 594 dated August 17, 1993 by the Vinton Town WHEREAS, it is desirable of the Town of Vinton to collect personal property taxes by May 31, 2011; and, municipalWHEREAS, the annual levy is necessary to provide for the daily operation of various departments of ! of ! and thus avoid creating an emergency. NOW THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2011 shall be one dollar ($1.00) per one hundred dollars 11 t 4 of # valuation of personal property e• # therefrom household # and, BE IT FURTHER ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2011 shall be fifty percent (50%) or fifty cents ($.50) per one hundred •* !! i1 of e# valuation of one # ! owned and regularly used by a disabled veteran, subject to certain qualifications; and, BE IT FURTHER ORDAINED that a copy of this Ordinance be immediately forwarded by the Town Clerk to the Commissioner of Revenue for Roanoke County/Town of Vinton, 2-i,d to tie Fitance Director/Town Treasurer of the Town of Vinton. Motion made by Councilmember Councilmember with the following votes recorded: i # ! #"# M Public Hearine on "Effective Tax Rate Increase" as a Result of Increased Assessed Value of Real Estate ISSUE/PURPOSE: Public Hearing on Real Estate Tax Rate for Calendar Year 2011 ACTION REQUESTED: At its March 1, 2011 meeting, Town Council authorized a public hearing for March 15, 2011 to receive public input on the proposed real estate levy for calendar year of $.03 per $100 of assessed value, JUSTIFICATION: Section 58.1-3321 of the 1950 Code of Virginia, as amended, requires that certain notices be published and a public hearing be held when the annual real estate assessment results in an increase of 1% or more of the total real estate tax levy. The Town of Vinton's real estate tax levy has increased by approximately .29% for the calendar year 2011, A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2011 $ 469,848,000 Year 2010 468,470,600 Total Increase 1,377,400 Year 2011 $ 469,848,000 Less New Construction - 448,400 Net Assessed Value 469,399,600 Year 2010 - 468,470,600 Net Increase S 929,000 Tax Levy: Year 2011 Year 2010 Assessment Increase - S 140,954 140,541 0.0029 or .29% Even though the Town's Assessment increased by only .29% an advertisement was placed in the Vinton iWessenger for a public hearing at the March 15, 2011 Council Meeting in order to set the tax rates. ]"LOWN OF VINTON 311 South Pollard Street VINTON, VIRGINIA 24179 PHONE 1540) 983-0607 Christopher S. Lawrence FAX (540) 983-0626 Town Manager TO: Town Council 'In FROM: Christopher S. Lawrence, Town Manager 9IM I ME= ISSUE/PURPOSE: Town staff presented financial reports in February and March to Council which showed the utility fund revenues were below forecasts and if not addressed, the budget could be up to $308,000 in the red by the end of the budget year in June. Staff presented options at the March 1, 2011 Town Council meeting, that included $166,000 of budget cuts, increasing revenues of $112,000 and use of fund balance of approximately $30,000. As of January 2011, revenues were behind by $125,000. Over the past several years, the town has made efforts to minimize rate increases during this economic recession. The budget was reduced $250,000 two years ago, one full-time position has been frozen and remains vacant, and capital projects were deferred. In addition, the fund balance, which is the savings account for the water and wastewater fund, has been used to balance the budget. The fund balance is no longer an option as it has been substantially depleted and should only be used for emergencies. The town prides itself on providing low cost, high quality water. The town has traditionally been the lowest priced water and wastewater provider in the valley, when compared to the Western Virginia Water Authority, City of Salem, and Botetourt County. The cost to operate the Town's system tends to be less because of the dense service area and the fact that all water is generated through municipal wells. Pumping water from wells is significantly cheaper than processing it through a water treatment plant. After this 15% rate increase, the Town will still have the lowest water and wastewater service rates in the valley. The water and wastewater fund is operated like a business and is expected to be fully funded through charges for service to the customers. No general tax funds are used to operate the system. Seventy percent of the infrastructure is greater than 40-years old. The expected life span of water and wastewater lines is 35-50 years. A significant financial investment is needed over the next 10-20 years to replace the aging, deteriorating infrastructure. Town staff is finalizing a rate study to provide a long-term plan to fully meet current service needs as well as major capital investment needs. The rate study will be reviewed by the Town Council Public Works Committee at meetings in March and April; and then presented to the full Council in May for review and decision. ACTION REQUESTED: Town Council approve the ordinance to increase water and wastewater rates by 15% effective April 1, 2011. FISCAL IMPACT: Estimated revenue generated by a 15% rate increase: $112,000 Budget Cuts/Savings: $166,000 Potential use of Fund Balance: $30,000 (only if there are excess expenditures over revenues which will be determined at the end of the fiscal year) DATE ACTION NEEDED: March 15,2011 AT A REGULAR MEETING OF THE 1%t1,1MN—T("T1—CO11F1!'CIL, HEL10 On,' TUESDAY, MARCH 15, 2011, AT 7.00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to adopt water & wastewater rates and charges for residential/commercial/institutional/industrial users pursuant to the Vinton Town Code, Chapter 94, Utilities, Section 94-46, Water rates and charges and Section 94-91, Wastewater rates and charges and establishing an effective date. WHEREAS, establishing rates and charges for service is the responsibility of Town Council; and WHEREAS, the Utility Fund is an enterprise fund and expected to generate revenues to cover all associated costs of providing public water and wastewater services; and WHEREAS, the Utility Fund revenues have only covered 85% of costs in FY2010 and are not projected to cover 100% of expenditures in FY 2011; and WHEREAS, the Town Council supports the principle that utility fund costs should be shared in a fair and equitable manner amongst all customer classes; and WHEREAS, a public hearing was advertised and held on March 15, 2011, and all public comments have been considered by Council-, and WHEREAS, the recommended, water and wastewater rate increases for residential, commercial, institutional, and industrial customers will result in fair and equitable water and wastewater rates and charges amongst customer classes; NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that the increased residential/ commercial / institutional /industrial water & wastewater rates and charges shown as effective on April 1, 2011 on the attached Rates & Charges Schedule for Water and Wastewater Service, attached hereto and incorporated by reference, are hereby enacted, approved and established to be effective for any billing generated on or after April 1, 2011. 1 Bradley E Grose, Mayor RINVIRI Darleen R. Bailey, Town Clerk Effective Date: 1 April 2011 Town Council Ordinance No. xxx (Water Rates) Town Council Ordinance No. xxx (Wastewater Rates) TOWN OF VINTON RATES & CHARGES SCHEDULE FOR WATER AND WASTEWATER SERVICE .... ...... Water Rates & Charges Minimum Charge for Residential Service (Bimonthly) First 3,000 gallons or less thru 5/8" meter $1593 Residential Volumetric Consumption Rate ft-ext 42,000 gallons or less (per 1,000 gallons) $2.94 Next 255,000 gallons or less (per 1,000 gallons) Next 700,000 gallons or less (per 1,000 gallons) Al.l over 1,000,0000 gallons (per 1,000 gallons) $1.94 Minimum Charge for Commercial/institutional/industrial Service (Monthly) First 1,500 gallons or less thru 5/8" meter $7,97 First 1,500 gallons or less thru 3/4" meter $8.69 First 1,500 gallons or less thru 1" meter $9.28 First 1,500 gallons or less thru 1-114" meter $9.66 First 1,500 gallons or less thru 1-1/2" meter $1 O.44 First 1,500 gallons or less thru 2" meter $1136 First 1,500 gallons or less thru 3" meter $17.85 First 1,500 gallons or less thru 4" meter $2144 First 1,500 gallons or less thru 6" meter $29.31 First 1,500 gallons or less thru 8" meter $32.81 Water i Su --r-cK - �s--ed - --- -- --r'Ss - -a-I -e---- --------------------------------------------------------------------------------------------- Service Charge. $2.00 Volumetric Consumption Rate (ResidentiallCommerciallinstitutional). (Per 1,000 gallons) $3,40 Volumetric Consumption Rate (industrial). (Per 1, 000 gallons) $150 Bulk Water Sales Hvdrant Meter Service Charge. $165.00 Volumetric Consumption Rate (per 1,000 gallons), $15.18 Unmetered Service Charge, $110,00 Volumetric Consumption Rate (per 1,000 gallons). $15.18 Note. The Town shall determine when the hydrant meter will be used, Miscellaneous i�fin eo u s Water Service C h a rc lle s Initial Service Application. $25.00 Re -check reading of meter (See Note 1), $20.00 Meter Accuracy Test - Residential (See Note 2). $25,00 Meter Accuracy Test - Comml./Inst./Ind, (See Note 2). $150,00 Reconnect fee. $40.00 Additional Overtime Charge (see Note 3) $25.00 Return check fee. $35.00 Note 1. No charge for first re -read request. No charge for misread meter. Charge applies to any additional requests within a 12-month period. Note 2. No charge if meter fails accuracy test. Note 3, Applies for work other than 8:00 AM to 5:00 PM, Monday thru Friday, Page 1of2 Effective Date: I April 2011 k7amr-Amm- &gM3UL#= Town Council Ordinance No. xxx (Water Rates) Town Council Ordinance No. xxx (Wastewater Rates) Minimum Charge for Residential Service - Metered (Bimonthly) First 3,000 gallons or less $2139 Residential Volumetric Disposal Rate All over 3,000 gallons (per 1,000 gallons) $3.43 Minimum Charge for Commercial/institutionallindustriaI - Metered Service (Monthly) Commercial/institutional/industrial Volumetric Disposal Rate All over 1,500 gallons (per 1,000 gallons) $3.43 Residential Unmetered Service (Bimonthly) Fixed Charge (See Note 1) Note 1. Applies where no individual residential water meter is installed. 111111illli 1,11111111 ME*= . 1* 0 a 15 percent increase to the Rates and Charges Schedule for water and wa©e service, pursuant to authority granted by Virginia Code §§ 15.2-2119 and 15.2-2143, according to the Vinton Town Code, Chapter 94, Utilities, Section 94-46 Water Rates and Charges and Section 94-91, Wastewater Rates and Charges, The public hearing will be to on Tuesday, March 15, 2011, at 7:00 p.m. in the Council Chambers of the Vinton Municipal Building located at 311 South Pollard Street, Vinton, Virginia. 3 for Water and Wastewater and ©! proposed ordinance are available for inspection ir 0 E k 0 a- * *I TO: Chris Lawrence FROM: Barry W. Thompson, Treasurl DATE: March 15, 2011 �ilillill i 6011M ISSUEIPURPOSE: Resolution to set the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2011 Tax Year, ACTION REQUESTED: Adopt resolution setting the allocation percentage for the Personal Property Tax Relief in the Town of Vinton for the 2011 Tax Year. I 1*01hyi I RJA low The 2004 General Assembly standoff resulted in the compromise of capping the PPTRA relief at $950 million and shifting the reimbursement to the state fiscal year, effectively gaining a $229 million windfall for the state at the expense of delaying reimbursement to about three dozen localities (spring billers). In order to put these changes into effect, the Town adopted an Ordinance that set the framework for the implementation and administration of the state tax relief program, This ordinance was adopted on December 6, 2005, The Town Council will need to pass an annual resolution setting the percentage reduction in personal property for that year. This percentage will be computed based upon historical trends and the current tax assessment book. Based on the pro rata share of the $950,000,000 for Tax Year 2011, Vinton will receive $203,095.72. Using the state model for allocation of our funds the computed tax relief is 68.51 % for Tax Year 2011. 111illip 111 !i1livill11111,11ml li�mlrl The Town by ordinance chose the "Specific Relief' method (percentages reduction) of computing tax relief. The Town will allocate the relief at a singe percentage across the board to the first $20,000 of personal vehicle value The Town will continue to exempt vehicles valued at $1,000 and below from taxation The Treasurer is authorized to "balance bill" any taxes from 2005 and prior that are still delinquent. DATE ACTION NEEDED: March 15, 201 I Mw 3 001 to " M 1111,01 a low "Now, RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN THE TOWN OF VINTON FOR THE 2011 TAX YEAR 1 -1 ; tills 1121MUMMKIIHIMLS I I I �: 11! irii irigr ill I� : e I: i vehicle with a taxable site within the Town commencing January 1, 2010, shall receive for 68.51 % tax relief. MMM �ilillililillil'illillii;ii!l 11ITIFIRIN ImIcer! ill 111 111 'M WIMM� 011�� 2 1011113111MI11 "111! ill! I M MITIF iiiiiii!�ilillilill;lil illll�il ; � 191 I 4. That all other vehicles which do not meet the definition of %,qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor K�M�.- -Mlfl �'i RII IMF• I I I I III pill, 1111111 li !ill I 1 11 WHIM, RWz, vehicles are estimated fully to use all available PPTRA funds allocated to the Town of 6. That entitlement to personal property tax relief for qualifying vehicles for tax III INFRIIIIIIIIIIII funding for tax relief is exhausted or depleted. Supplemental assessments for tax years I I I I I I i I! I I I !!I I Ill III I I I I I 1 11 1 ill• 1 11111• - Z - Uriousiffam This resolution adopted on motion made by Council Member and seconded by Council Member , with the following votes recorded: NAYS: K ITEM NO: TO: TOWN MANAGER'S OFFICE FROM: Anita J. McMillan, Planning and Zoning Director DATE: March 10, 2011 DOWNTOWN VINTON REVITALIZATION PROJECT Planning Grant #09-PG-25 ISSUEIPURPOSE: The Town was awarded $35,000 Community Development Block Grant (CDBG) Planning Grant in 2009 and the fund was used to complete the Downtown Master Plan: Economic Restructuring and Marketing Plan; and the Downtown Physical Improvement Plan. Staff would like to submit CDBG BDR Competitive Grant by March 30,2011, Two public hearings have been conducted; February 24, and March 10, 20t I from 5:30 to 6:30 p.m. ACTION REQUESTED: A resolution by the Town Council authorizing the Town Manager to submit an application for Virginia Community Development Block Grant (VA CDBG) funds in the amount of $700,000.00 and to authorize the Town Manager to sign and submit all appropriate information necessary to constitute a proposal for the CDBG funds. JUSTIFICATION: The Downtown Master Plan provided a roadmap for Town leaders to begin transforming Vinton's physical and economic character and strengthening its regional position by recognizing the assets of the downtown and developing strategies that are specifically based within these local assets. One of the most important parts of the development of the Plan was the planning and participatory process undertaken by the members of the downtown management team, citizens, town staff, and consultants. The process consisted of a series of management team meetings, visioning workshops, surveys, and public meetings from May 2009 through September 2010, The Plan identified community assets and opportunities to improve the most pressing economic and physical needs in the Downtown Vinton. The DDBG fund will enable the Town of Vinton to implement some of the identified revitalization projects identified in the Plan, BUDGETARY IMPACT: Funds from VA DHCD CDBG are on a reimbursable basis, DATE ACTION NEEDED: March 15,2011, Town Council's regularly scheduled meeting to adopt attached resolution authorizing the Town Manager to file and application for the allocation of the Community Development Block Grant (CDBG) funds administered by the Virginia Department of Housing Community Development (DHCD) for Town of Vinton Downtown Revitalization AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 15, 2011, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. APPLICATIO?,�+O-P,- VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOHwWUWNTOWN VINTON REVITALIZATION PROJECT A RESOLUTION authorizing the Town Manager for and on behalf of the Town of Vinton, to file an application for allocation of the Community Development Block Grant (CDBG) funds administered by the Virginia Department of Housing Community Development (DHCD); establishing a project title; setting forth the amount of funds requested; identifying beneficiaries, authorizing the Town Manager to sign and submit all appropriate information necessary to constitute a proposal for the use of the fund. WHEREAS, the Council of the Town of Vinton has been advised of the availability of a Community Improvement Grant (GIG) from the Virginia Department of Housing and Community Development (VA DHCD) Community Development Block Grant (CDBG) funds pursuant to the Housing and Community Development Act of 1974; and WHEREAS, the Town of Vinton has completed a participatory planning process involving public, property owners, business owners input to create Downtown Vinton Revitalization Plan; and WHEREAS, the Plan has identified a list of projects that fit within the objectives of a Community Improvement Grant (CIG); and WHEREAS, the Town of Vinton wishes to undertake a Downtown Business District Revitalization Project to assist in the prevention and elimination of slum and blight in the Town of Vinton Downtown Revitalization Area; and NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Vinton, Virginia, wishes to apply for Virginia Community Development Block Grant (VA CDBG) funds in the amount of $700,000.00. BE IT FURTHER RESOLVED that the Town Manager for and on behalf of the Town of Vinton, has been authorized to sign and submit all appropriate information necessary to apply for Virginia Community Development Block Grant (VA CDBG) funds. This Resolution adopted on motion by Councilman , and seconded by Councilman , with the following votes recorded: AYES: Bradley E, Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk Project: Downtown Vinton Revitalization Project 2011 CDBG Condpetftfve Grant Project F TOTAL COST I CDSG I Washington AvenuelPollard Street Intersection Improvements: Install New Crosswalks at the histersection of Washington Avenue and Pollard Street Other Funding I Notes Description of War* Qty Unit I unit Cost Estimated cost Milling and Paving I $ 21,684 21,684 $ I Pavement Imprinting t $ 23 23,760 $ Traffic Loop Detectors Replacement $ 3�5,L,. S 3,520 S Pavement Striping & Markings $ 500 1 6001 $ Subtotal $ 19,464 $ 49,4641 $ ArchitectlErigineenng Services j $ 4.946 $ 4946 1 $ INegofiated based on DHCD fee schedule I TOTAL $ 54A10 64:410 1 $ I Virginia AvenuelPollard Street Gateway Improvements Description of Work I cry j Unit f i Unit Cost j Estimated Cost Landscaping/Gateway Signaqe at Existing Median on Virginia Avenue 1 I.$, $ 9,000 I $ 9,000 $ 9,0001 $ Match. Town/volunteer labor (plantings) Subtotal Engineering Fee I I 1 $ 2,000 $ 21000 t $ Negotiated based on DHCD fee schedule TOTAL I $ 11,000 $ 11,000 $ Vinton Farmers Market Area Description of Work f Oty I unit Unit Cost Estimated Cost Sidewalks/Landscaping I i I's. $ 35,000 I $ 35,000 $ 35,000 Parking Areas 24 space $ 1,100 I $ 26,400 $ 26,400 $ Post -Office Parking Reorientation and Resurfacing 1 I's $ 23,000 $ 23,000 $ 23,000 S Farmers Market Upgrade and Lighting Improvement $ 20,000 $ 20,000 Marketing/Promotional Events at the Farmers Market $ 7,735 $ - $ 7J35 Foundation of Roanoke Valley/VA Farm Bureau Subtotal Engineering Fee (14%) I I $ 112,135 It 104,400 $ 1 4 735 'Ste.fl.pe TOTALI I $ I $ 15,699 $ 127,834 $ 14,616 $ 119,016 $ 1,083 8,818 14% based on DHCD fee schedule Improvements I Description of Work I Qfy I Unit Unit Cost Estimated Cost Remove Existing Utility Poles and Cobra Lights 15 pole $ 2,500 $ 37,500 $ 37,500 $ Conduit for Lighting 2000 if $ 22 $ 44,000 t $ 44000 $ Streetlights - 2 Stocks of Pollard St & I Block of Lee Ave to Farmers Mkt 35 light $ 3,000 jj $ lm000 $ 105:000 $ - Directional and Wayfindinq Sigrage 1 I Is $ 10,000 $ 10,000 1 $ 10,0001 $01 Subtotal I $ 1.96,5001 $ 196,50, $ - Engineering Fee (14%) $ 27,5101 $ 27,510 1 $ 14% based on DHCD fee schedule TOTAL1 1 $ 224,010 1 $ 224,010 $ Miscellaneous Improvements Description of Work I Dry I Unit Unit Cost Estimated Cost Canopy Trees for Parking Lots $ 15,000 I $ 5 ()00 15.()00 $ 16'000 $ Demolition of Town -owned Storage Building I $ 20,000 $ 20,000 $ $20,000 1 Town CIP Funding Retaining Wall I I is $ 5,000 1 $ 5,000 $ 5,000 $0 1 Green/Pervious Parking Areas 20 1 space $ 1,5001 $ 30,000 1 $ 30,000 $0 1 Subtotal Engineering Fee i i 1 $ $ 70,000 1 $ 7,000 50,000 $ 20,000 1 TOTAL .Facade improvements I $ $ 77,000 $ 5=0 $ 55,000 $ 2,000 10% based on DHCD fee schedule 22,000 !Description Qty Unit I Unit Cost Estimated Cost 1100 100 E - Lee Avenue - Vinton Appliance Ctr: Completed December 2009 11 allow$ 21,373 2t373 $ $ 10,686 Town/CountWOwner Funded I 09 W. Lee Avenue- Up & Running: Completed May 2010 allow 1 $ 9,725 1 $ 9725 $ 1 $ 4,862 Town/County/Owner Funded 1107 W. Lee Avenue -Vinton Hair Stylists: Completed Sept. 2010 1105 W. Lee Avenue - IDK Restaurant Completed in December 2010 1212 S. Pollard Street - Neely's Accounting: Completed in Feb 2011 13 W. Lee Avenue - Christ Fellowship Church 17 W. Lee Avenue - Charme Beauty Shop 119 W. Lee Avenue - Allstate Insurance 123 W. Lee Avenue - Cornerstone Antique 109 South Pollard Street - OMA Training I I I South Pollard Street - United Pentecostal Church 119 South Pollard Street - US Post Office 201 South Pollard Street - Bank of America 217 South Pollard Street - Aztecs de Oro Henda y Taqueria 303 South Pollard Street - Angela's Restaurant Subtotal, Architect Fee TOTAL( Business Development Description of Work Business Revolving Loan Pool Marketing Micrarlrarit Downtown Shopping and Dining Guide CDBG Grant Administration Grant and Program Administration Execution of DHCD Contract Execution of Project Contract(s) Contract Monitoring Construction Completion Achievement of Benefits Administrative Project Closeout TOTAL TOTAL TOTAL PHASE 1 COSTS:j I I allow 1 $ 7068 1 $ 7,068 $ $ 7,068 1 Town/County/County Funded allow 1 $ 15,192 1 $ 15,192 $ $ 15,192 1 Town/County/Owner Funded allow I $ 10,873 1 $ 10,873 $ $ 10,1173 TowmlCounlylOwner Funded I allow $ Z500 $ 2,500 $ 1,250 $ 1,250 T.wrC..,ry /Owner Fund 1 allow $ 2,900 $ 2,900 $ 1,450 $ 1,450 Town[CovntylOwner Fund 1 1 allow $ 3,500 $ 3,500 $ 1,750 $ 1,750 TowniCounty/Owner Fund I allow 1 $ 11,500 $ 11,500 $ 5,750 $ 5,750 Town[County/Owner Fund 1 j allow 1$ 5,850 $ 5,850 $ 2,925 $ 2.925 1 Town/County/Owner Fund I allow J$ 7,950 $ 7,950 [$ 3,9751 S 3,975 1 Town/County/Owner Fund I allow is 9,600 $ 9,600 1$ 4,800 $ 4,800 1 TownfiCourify/Owner Fund 1 allow 1 $ 78,500 S 78,500 1 $ 39,250 i $ 39,250 1 Town/County/Owner Fund 1 allow $ 21,776 S 21,775 1 $ 10,888 1 s 10,888 1 Town/County/Owner Fund I allow S 18,600 $ 1:, 0 $ 9,300 $ 9,300 1 Town/Countylownsir Fund Is 22 $ 81,338 $ 130,019 Town/County/Owner Fund $ 22775 S 11,387 $ 11,38, 14% based DHCD fee schedule $ 249:680 $ 92,7 $ 141,406 City I unit I unit cost I Estimated Cost $ 100,000 $ 100,000 $ 1000001 $ 10.000 s 10.0130 $ 5:000 j $ $ 10,000 $ m000 $ - 6 $ 120,000 $ 105,000 $ $ 6,000 $ 6,000 f $ 6,000 $ 6,000 $ 6,000 1 $ 6,000 $ 8,000 $ 8,000 1 $ 8,000 $ 8,000 $ &ODO 1 $ 8,000 S 10,000 s 10:000 $ 10000 $ 2,000 $ 2.000 1 $ 2,000 $ 40,000 1 $ 40,0001 $ 40,000 $ 903,9351 $ 701,161 5,000 VA Tourism Commission and Town of Vinton 10,00 15,00 � 187,224 Can be 10% of grant amount or up to $80,000 115% of Admin total , 5% of Admin total 120% of Admin total 120% of Admin total 125% of Admin total 5% of Admin total N �Z- �v AV Q.. c� r e. r a _ - h k Q! ILF. ! ee4't ., - 1 ! _ a SqWd �!! Y AA NNU Avg , c� Lank to 7r"raker Creek v tlA Greenway ON L—j o wn �j �.1 Nall Z ON 0 0 C� W CLEVE AN JME. C? Caillion C7cunic G Nb_ _ ee emo CEDAR AVE _ YY VIRGINIAAVIv....e .. W VIRGINIAAVE st El 70 00 40 --_j — - 0) to Q ° C Town of Vinton Legend '.CDBGProjectArea Downtown own Revitalization Proposed Demolition w. Facade Improvement Proposed CDBG Activities r-�-�� fighting L___v,# Potential Redevelopment Site WE Source: Roanoke Malley-Alleghany Regional Commission, 2011 and Roanoke County CIS.2011. 1 inch = 200 feet c� U77 o AV O TOA(� %Farmers Market - FPi jj ��.t - is - t f'• p., i ISOM ` 4Link to -Tinker Creek Greenwa ,.; Asc E; {I ...: I Cj i 1-J W OL.EVELANL AVE,.s. Y �a cWthon clinic A(r .. l x c a AVE - cl Ov, °' �iVCO W VL_NIAAVE 4. W VIRGINIA AVE ❑ EP CO 0 0' _. �.AGt78iAAVEp % L7 rRftyf4AL`.,Ct r Town of Vinton Uge d <UNAI owntown evitalization CcunmerpaProiectRrea Publicly -owned Structure Type Non-profft _..i Residenfiat Source: Roanoke Dailey-Alieghany Regional Commission, 2011 and W+E Roanoke County CIS, 2011. 1 inch = 200 Feet <> QIP Aa Farmers At,CO _ Q. 4� e Y " r Fire t Dep ResweSquad .- q ... WALNUT AVE link p..:Tinker Creek tQ8 Greenway �ksi�N [..v ____ cn Hall W�V g�. Q aClinic � A— ctbAR AVE 0 W VlRG[N[AAV W VlRGINIAAVELU � ° D 0 F-1 4! ?WAUI tUSTAAVI Q 0 't/trj � C7 Town of Vinton Downtown RevitalizationLegend CDBG Project Area Blighted and Vacant Structures Blighted Buildings Uacnn# 9Wldings E Source: Roanoke Valley-Alleghany Regional Commission, 2011 and � Roanoke County GIS,2011. 1 inch = 200 feet From: Consuella Caudill, Assistant Town Manager Date: 1/27/2011 Re: Vinton Business Center & other town economic development marketing For the past several weeks, Roanoke County and town staff have been working on several marketing strategies for the Vinton Business Center. Attached is a copy of a marketing brochure that was developed and will be mailed out to area realtors, brokers, et cetera, and will be put on our website. The brochure highlights lot #1 at the business center. This brochure will also be circulated with revisions of the business park covenants. The covenants are being revised to make them more consistent across the lots as well as easier to interpret, Roanoke County Planning and Economic Development staff has helped town staff with this task. Other programs to market the town to the valley include: presenting a hotel information •. an*i general discussion r•• • ••Mi in the town to the Asian Business Owners Association and strategic marketing of a hotel brochure to regional developers. Economic Development is als,-# working with Roanoke County to make outreach presentations to the Latino and African -American business • for investment in Vinton, Staff continues to contact targeted industries or businesses that staff has identified as being a good match to the towns workforce and infrastructure.