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HomeMy WebLinkAbout5/3/2011 - RegularBradley E, Grose, Mayor Robert R. Altice, Councilmember Carolyn D. Fidler, Vice Mayor Matthew S. Hare, Councilmember William "Wes!'Nance, Councilmember IM-MM71% �171# Ml Regular Meeting Tuesday, May 3, 2011 "11 �*-- - - M01 a M R Rj P-1 1101 •ME 02 B. INVOCATION — Rev. Thomas Harper, Atha Grove Baptist Church in Forest, Virginia 11 1 �i Fill 1,11111 i 51 1:Q Ujljl!� 1 . Presentation to Town Council by Blue Ridge Bicycle Club— Governor's Bi Month Proclamation I J. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda I Consideration of Roanoke Valley Television FY 201112012 Budget Resolution No. 1916 1 rkui�M--Y&l N. COUNCIL MEN individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. I? all 11.01gliftlijkleSIL0 MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen R. Bailey, Town Clerk Michael Kennedy, Public Works Director Stephanie Dearing, Human Resources Manager Herb Cooley, Police Chief Anita McMillan, Planning Director Ben Cook, Police Captain Joey Hiner, Assistant Public Works Director Karla Turman, Associate Planner A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — Eric Slusher, Youth Minister at Lynn Haven Baptist Church C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Request to Approve Minutes for March 1, 2011 Regular Meeting E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Recognize Public Works Crew Leader Gary Hodges on his Retirement — Resolution No, 1910 2. Recognize Sergeant Greg Jones' Service in the U. S. Army Reserve — Resolution No. 1911 1 Arbor Day Proclamation 4. Proposed Roanoke Valley Resource Authority Budget — Dan Miles F. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda G. PUBLIC HEARING 1, Article V, Supplementary Regulations, Division 4 Accessory Buildings and Temporary Buildings, Sections 5-15 through 5-17.2. The proposed amendments are related to the allowance of temporary family health care structures in single- family residential districts. — Ordinance No. 908 2. Article VI, Nonconforming Uses and Features, Section 6-7, Damage to nonconforming buildings and uses. The proposed amendments are related to the definition of an "act of God", as well as the addition of accidental fire. — Ordinance No. 909 3. Article VII, Administration and Enforcement, Division 1, Zoning Administrator, Section 7-2, Duties of the zoning administrator, and Division 3, Site Plan Review, Section 7-25, Expiration of approved site plan The proposed amendments are related to the authority of the zoning administrator and the period for which an approved site plan is valid. — Ordinance No. 910 4. Article IX, Board of Zoning Appeals, Section 9-14, Expiration of variance or special exception. The proposed amendments are related to documents provided to keep the variance or special exception valid. — Ordinance No. 911 5. Proposed amendment to Article X, Definitions, Section 10-2 is related to the definition of a group home. The change is per a change in the state's definition Ordinance No. 912 H. TOWN ATTORNEY 1. Tinker Creek Boat Ramp Agreement 1. TOWN MANAGER 1, Request to Approve Annual Contract for Employee Health Insurance — Resolution No. 1912 2, Consider Proposed Ordinance No. 913 Allowing Urban Chickens J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Update on SPCA Regional Center for Animal Control and Protection Mayor Grose called the regular meeting to order at 7:00 p.m. Following roll Roll call, invocation and call, Rev. Reuben Coles, Pastor of First Baptist Church, gave the Pledge of Allegiance to invocation and Mr. Altice led the Pledge of Allegiance to the U,S. Flag. U,S. Flag, The Consent Agenda was approved on motion by Vice Mayor Fidler and Approved Consent seconded by Mr. Nance. The motion passed with all in favor. Agenda Mr. Nance read Resolution No. 1910 recognizing Gary Hodges on his Adopted Resolution No. retirement from the Town after 31 years of service. It was noted that Mr. 1910 recognizing Gary Hodges worked as a Crew Leader in the Public Works Department. Mr. Hodges on his retire - Nance extended congratulations to Mr. Hodges on behalf of Vinton Town ment Council and thanked him for his years of service. Ms. Fidler moved to adopt proposed Resolution No. 1910 recognizing Mr. Hodges on his retirement from the Town. The motion was seconded by Mr. Altice and passed unanimously on a roll call vote. Mr. Hare read Resolution No. 1911 recognizing Sgt. Greg Jones who is Passed Resolution No. being deployed to serve in an Army Reserve Unit in Afghanistan, 1911 recognizing Greg Jones Mr. Altice moved to adopt proposed Resolution No. 1911 recognizing Mr. Jones for his military service in Afghanistan, The motion was seconded by Mr, Nance and passed unanimously on a roll call vote. Captain Ben Cook advised that the Police Department had planned a cookout for Saturday evening in honor of Sgt. Jones. N Ms. Fidler read a proclamation proclaiming April 21, 2011 as Arbor Day in the Town of Vinton. Mr. Nance moved to support the Arbor Day Proclamation. Mr. Hare seconded the motion that passed with all in favor. Mr. Dan Miles, Chief Executive Officer of the Roanoke Valley Resource Authority (RVRA), provided an annual report and presented the proposed 2011/2012 RVRA Budget, Mr. Miles also provided Council with a history of the Resource Authority since its inception and tracked costs and rates through the fiscal year 2011/2012 budget as well as information on interest income. Mr. Miles advised that the Resource Authority does anticipate an increase in tipping fees at some point but felt the increase would not dramatically impact the local governments involved. Mr. Miles briefly highlighted the proposed budget for 2011/2012, He reported that the total proposed budget is $9,470,887 which represents a 3,6% decrease from the current year's budget. He noted that this is on top of the 5.6% reduction this fiscal year from last years budget. He reported that the primary reductions are in the form of contributions to their reserves and that most of their operating budgets have been fairly stable. He reported that work was done to extend the life of the landfill by two and a half years which resulted in a reduction to contributions to the closure fund. Mr. Miles pointed out that the proposed budget does not provide for employee raises for the third straight year. He discussed other operating cost increases and rate fee increases (tipping fees will not increase), Mr. Miles reported that the Resource Authority Board has scheduled a public hearing for June 22, 2011 and would have a public comment period at 7:00 p.m. on June 15 th at the Tinker Creek Transfer Station. Mayor Grose commented that he felt everyone at the Resource Authority has done a great job and their rates reflect that. Mr. Lawrence reported that Council will be asked to consider the proposed RVRA budget at their April 19"' meeting. He acknowledged Mike Kennedy's role on the RVRA Board and that he also serves on the Board's Finance Committee. Ms. Helen Butler, Executive Director of Brain Injury Services, gave a presentation on the work done at her agency and requested a donation of $500.00 from the Town of Vinton for the upcoming fiscal year. Mayor Grose opened the public hearing at 7:54 p.m, to take comments Public Hearing on fiv�; and questions regarding amendments to the Vinton Zoning Ordinance, requested Zoning Ordi- Ms. Turman reported that the majority of the Zoning Ordinance nance amendments — amendments are the result of changes made by the 2010 General Ordinances 908 through Assembly. The requested amendments are listed below: 912 4 Accessory Buildings and Temporary Buildings. Sections 5 - 16 through 6-17.2., relating to the allowance of temporary family health care structures in single-family residential districts - Ordinance No. 908. Ms. Turman described the health care structures as being less than 300 square feet in size. She noted that state legislation requires the Town to allow structures in residential districts for the purpose of taking care of a family member who is ill and under doctor's orders. She reviewed the ordinance's required criteria for the structures. Mr. Altice asked if the structures would be tax exempt and if they were government funded, Ms. Turman responded that she did not know whether they were tax exempt or not but did know that the structures would be privately funded, Ms. Dillon advised that the statute did not provide for tax exemption. B. Amendments to Article V1, Nonconforming Uses and Features, Section 6-7, Damage to nonconforming buildings and uses - Ordinance No. 909 For this item, Ms. Turman advised that the proposed amendments are related to the definition of an "Act of God" as well as the addition of accidental fire. She pointed out that the amendments would go into effect as of July 1, 2011. C. Amendments to Article VII, Administration and Enforcement, Division 1, Zoning Administrator, Section 7-2, Duties of the zoning administrator, and Division 3, Site Plan Review, Section 7-25, Expiration of approved site plan - Ordinance No. 910 Ms, Turman reported that the proposed amendments are related to the authority of the zoning administrator and the period for which an approved site plan is valid. Regarding the section having to do with the Zoning Administrator, the text has been changed to read "zoning administrator or his or her authorized employee". For site plan review, Ms. Turman reported that the section regulating approved site plans was changed to require that a site plan be valid for five years. Mr. Hare asked if the site plan requirement was retroactive and was advised by Ms. McMillan that it was retroactive from July 1st, Mr. Lawrence explained that the amendment gives vested rights for five years even if the Town changes the ordinance. D. Amendments to Article IX, Board of Zoning Appeals, Section 9-14, Expiration of variance or special exception - Ordinance No. 911 Ms. Turman advised that the proposed amendments are related to documents provided to keep a variance or special exception valid. She explained that currently, the zoning ordinance has both 4 variance and special exception together in the same section and staff has proposed that they be separated because the documents that keep them valid are different. Ms. Turman added that a variance requires that a site plan be submitted within a year, whereas a site plan submittal is not required for a special exception. Mr. Hare commented that he was glad to see the `business friendly" amendments. Mayor Grose agreed with Mr. Hare's comments. E. Amendment • Vinton Zoning • No. 634 dated December 19, 1995, Appendix B. of the Vinton Town Code, Article X, Definitions, Section 10-2 — (Group Home) - • No. 912 Ms, Turman explained that the proposed amendment is related to the definition of a group home and the requested amendment is needed because of a change in the state's definition. She advised that the section originally limited a group home to a residential facility with • • than 8 •' with a mental illness • developmental disability. The proposed ordinance adds the aged and infirm to the group home definition. Mayor Grose closed the public hearing at 8:14 p.m. Mr. Atlice moved to .•ss proposed Ordinance No. 908 amending the Zoning Ordinance to • med cottages. The motion was seconded • Ms. Fidler and passed unanimously on a roll call vote. Mr. Nance moved to .i•i proposed Ordinance No. •1• amending the Zoning Ordinance regarding damage to nonconforming buildings and uses concerning • fire and an act • •i• The motion was seconded by Mr. Hare and passed unanimously • a roll call vote. Mr. Nance moved to .•i1 proposed Ordinance No. 910 regarding the • • a zoning administrator and site • expiration. The motion was seconded by Ms. Fidler and passed unanimously on a • call vote. Mr. Hare moved to adopt proposed Ordinance No. 911 relating to documents provided to keep variances and special exceptions valid. The motion was seconded by Mr. Nance and passed unanimously on a roll call vote. Mr. Nance moved to adopt proposed Ordinance No. 912 amending the Zoning Ordinance's definition • a Group Home. The motion was seconded by Ms. Fidler and passed • • a • call vote. The Town Attorney, Elizabeth Dillon, reported that Kinder Morgan Authorized staff to Southeast Terminals had asked for access to a ramp owned by the Town negotiate with Kinder R into Tinker Creek near the Public Works facility on Third Street during emergency situations such as a spill or some other emergency at their facility. Ms. Dillon advised that she had drafted a license agreement allowing Kinder Morgan to enter the Town's property to access the ramp in an emergency provided they have insurance and would agree to indemnify the Town for any damage. Ms. Dillon reported that the agreement would be for a five year term and would include a modest fee to cover staffs work on the agreement and a yearly fee to cover maintenance on the ramp. Ms. Dillon requested authorization from Council for staff to enter into contract negotiations with Kinder Morgan. Following further discussion, it was the consensus of Council that staff negotiate an agreement with Kinder Morgan to use the boat ramp into Tinker Creek. Ms. Dillon noted that the Council will be asked to consider approval of the contract at a future meeting. Mr. Hare asked if the Town had other agreements allowing use of the boat ramp and was advised by Ms. Dillon that she was not aware of any other agreements. She added that the proposed Morgan Kinder agreement is a non-exclusive agreement. Stephanie Dearing, H R. Manager, reported on a request to authorize the Town Manager to sign a contract with Local Choice for employee health insurance. She noted that the Town had been covered under Local Choice since 1990. She pointed out that the only changes in the contract this year were those that were required by the federal Health Care Initiative. Ms. Dearing advised that there were no increases in the rates this year. She reported that employees have voiced strong support for the plan and are very pleased with the services provided. In response to a question from Mr. Hare on the plans offered, Ms. Dearing advised that the Town will continue to offer the same two plans as in the past. She also advised that when Council receives their budget information on Friday, April 15th, it will include the Town Manager's recommendation with regard as to how the premiums would be split between the Town and the employees. Mr. Altice moved to adopt proposed Resolution No. 1912 authorizing th Town Manager to sign the contract with Local Choice for employee healt insurance. The motion was seconded by Ms. Fidler and passe unanimously on a roll call vote. I Anita McMillan asked Council to consider proposed Ordinance No. 913 allowing chickens to be kept within the Town of Vinton. She reported that this issue had been discussed by Town Council on September 16th, and December 15th of last year and on March 1s' of this year and by the Planning Commission during a work session held on February 8, 2011, When the issue was discussed at the March I" Council meeting, it was recommended that the proposed ordinance be amended to include the following: R Morgan to use Town's boat ramp into Tinker Creek in an emergency situation. Yr3-WM1Trffg Tne Feepin R of chickens within tha. Town • The number of chicken hens allowed was increased from four to ♦ ## • An acre lot would be required • Movable/portable # # ♦ andchicken tractorsbe a) least four square feet per bird (changed from two square !the maximum sizefor # ^! coops !tit exceed •4square • All enclosed permanent henhouses/coops shall not be located in the required front yard, required street side yard (added) and side yard (added) # Secure portable/movable c♦tt ! chicken tractors (changedbe located at least 20 feet (changed from 10 feet) from the adjoining property lines and no closer than 25 feet fromfrom adjacent!" dwelling other than that of A property owner at 543 Tinker Avenue spoke in favor of allowing the keeping of chickens in the Town. Mr. Hare asked him if his property was at least an acre in size and if he was aware of all the requirements and was advised by the property owner that his property was over an acre in size and that he would comply with all of the Town's requirements. Mr. Nance asked if staff anticipated a budgetary impact if Council approves the request to allow the keeping of chickens and was advised by the Town Manager that he did not anticipate any budget impact. Mr. Nance advised that everyone needs to be aware as to how any issue being discussed or considered would negatively impact the Town's budget. The Mayor noted that Mr. Hale sent him an email in support of urban chickens. The Mayor went on to say that he supports the request to allow chickens in the Town and had given the issue a great amount of careful consideration before making that decision because Vinton is very urbanized and densely populated. He added that Council has to be assured that any decisions made does not have a negative impact on neighborhoods. Mr. Nance moved to adopt proposed Ordinance 913 allowing for the keeping of chickens within the Town of Vinton. The motion was seconded by Ms. Fidler and passed with the following 5-1 vote. Mr. Altice No Ms. Fidler Yes Mr. Hare Yes Mr. Nance Yes Mayor Grose Yes The Mayor thanked staff for work they did on the request and thanked the citizens for their patience. Mayor Grose reminded everyone that the Relay for Life would take place on April 151" and 15#" and urged everyone to take part in the event. 7 Mr. Hare thanked staff for replacing a sign at the end of Virginia Avenue. Mr. Nance thanked Eric Slusher for giving the invocation and congratulated Gary Hodges for his years of service to the Town. He also thanked Sgt. Jones for his service in the Army Reserve. Mr. Lawrence reported on a Channel 10 news show broadcast regarding the SPCA Regional Center for Animal Control and Protection that stirred up animal rights groups and filled Roanoke City's Council Chambers at their meeting on the previous evening. He advised that the Town is a member of the SPCA along with Roanoke City, Roanoke County and Botetourt County. The Town Manager reviewed the process for any animals taken to the Regional Center for Animal Control and Protection and noted that the agency is an intake center and not an adoption agency. He pointed out that the SPCA which is on the other side of the building is a separate agency that rescues at -risk animals and attempts to put them with families who want to adopt them. Mr. Lawrence noted that a reporter on a Channel 10 News broadcast had reported that only 8 dogs had been adopted out of the pound in 2010 which he felt was misleading because the pound is an intake center and does not ordinarily adopt out animals. He noted that the goal of participating localities is to get all of the animals adopted if possible. Mr. Lawrence advised that Managers and Administrators met last week with the agency's Director to get better educated on the issue and plan to set up another meeting without the Director to assure that everyone is in agreement with the direction they are going. He noted that after the second meeting, everyone will again meet with the Director to advise him of how they want him to proceed in the future. Mr. Nance questioned the cost to the Town for the facility and advised against any changes in policy that would increase costs. Regarding a related issue, Mr. Hare questioned how chickens would be handled if someone in the Town had chickens and then decided they did not want them any longer. Mr. Lawrence replied that they would be handled the same way wild animals are handled. Mr. Lawrence touched on ways to bring down the number of stray animals and felt that the most successful and humane method was increased spaying and neutering. He noted that there are plans to increase the number of spaying and neutering clinics. Mr. Hare recommended raising the cost of tags for unaltered animals to a point where people would rather pay to have their animals spayed or neutered than pay the increased permit fee. APPROVED: 0 Bradley E. Grose, Mayor Darleen R. Bailey, ToANm Clerk Page {Q[l DmrleenBailcy-GmvBike Month Proclamation, May 3 Vinton From: ^B" .nct> To: '�dUaikn/k�vzOiODY4.gQv> Date: 4/71/2011 11:20AM Subject: Gov Bike Month Proclamation, May ]Vinton Attachments: CELEBRATE May Bike Month 201 I.docx TO: Mayor and members of Vinton Town council RE: Governor's Bike Month Proclamation Members of the Blue Ridge Bicycle Club present to the Mayor and members of Vinton Town Council a copy of the Governor's Bike Month Proclamation celebrating May asBike Month. The 2Ol1proclamation was issued in Ashland, VAonMay 1. Bicycling is recognized as a means of transportation, an economic development incentive, a healthy lifestyle activity and a too[ for fiscal responsibility, BRBC cyclists pedaled the proclamation 185 + miles from Ashland to the Roanoke Valley. fi[e://C:\I}oCuoleotsmDd Syc\4{}BO12E6P(ll. 4/21/2011 16 LAVA FA71 Join cyclists from around the state in Ashland, VA, the center of the universe! Ashland is a crossroads for US Bike Route I and US Bike Route 76, The 2011 Governor's Bike Month Proclamation recognizes the 351h Anniversary of US Bike Route 76, the TransAmerica Bicycle Trail. Meet at 10am on Sunday, May I at the AMTRAK station to receive the 2011 Virginia Bike Month Proclamation. Cyclists from Roanoke will pedal the proclamation 185 miles from Ashland to Roanoke for presentation at Roanoke City Council on Monday, May 2 at 2:00prin and Vinton Town Council on Tuesday, May 3. Contact Wes Wilmer, president of the Blue Ridge Bicycle Club, at wes.wille-vahoo.com FMI. If you haven't ridden your bicycle across VA yet.— Put it on your bucket list. The 2011 bike ride across Virginia begins in Virginia Beach and travels 651 miles across VA in 9 days. Riders will pass through Ashland as they head west on US Bike Route 76, the TransAmerica Bicycle Trail, to Kentucky. FMI on this van supported trip April 29-May 7. Accommodations are on the softer side, hotels and B& Bwww,bestofVAbiketours.com ortosha(cD.bestofVAbiketours.com. DEADLINE FRIDAY APRIL 22 111IF11111 I ill I Monday May 2 Roanoke City Council, 2:00pm, Proclamation presentation 0 of !it -2 Z so TUESDAYS Beginner, intermediate and hard core BRBC led rides from VA museum of transportation WEDNESDAYs 1 Oam rides for women new to cycling or refreshing their skills Meet at Wasena parking lot at 10am. FMI barbgar acox.net WEDNESDAYs Evening rides from Cardinal Bicycle THURSDAYs Evening rides from East Coasters SUNDAYs 12:30 ill iiii iiiiiii2i 114 URI 11 1 ill I I 1 0 W OREL' i ; 111111111[0 A! 6 . .0- Ride the Roanoke River Greenway to Mayor's Monument in Elmwood Park, Stay for the Chili Cookoff and Strawberry Festival Check out the Ride Calendar at www. BRBCVA. orq. for a month of rides for all cyclists TO: TOWN MANAGER'S OFFICE FROM: Public Works Director DATE: 25 April 2011 SUBJECT: National Public Works Week, May 15 to 21, 2011 ISSUE/PURPOSE: To request approval of a proclamation designating the week of May 15 to 21, Public Works Week in the Town of Vinton Virginia. The American Public Works Association advocates the recognition and celebration of Public Works Week in all cities, Counties, and towns across the U.S. This year marks the fifty-first year of celebration, The Week calls attention to the importance Of public works in community life. Well maintained infrastructure, streets, stormwater collection, water distribution, wastewater collection, traffic signals & signage; and effective services such as administration, snow removal, refuse collection, recycling, automotive & construction equipment maintenance are all vital to neighborhood quality of life and to the economic well being of the Town. Tile Week seeks to enhance the prestige of the often-unsting heroes of our society -the professionals who serve the public good every day, and often at night and on weekends, under all weather conditions with quiet dedication. C- The theme of this year's celebration is, "Public Works- Serving You and Your Community". This theme focuses on the important services Public Works Departments provide to communities. Public Works services touch thousands of lives every day, 8,098 in the Town and another 4,971 in our East Roanoke County utility set -vice area. Services are provided every day with no fanfare to thousands of customers who are so accustomed to them that they expect them to happen without interruption. 'Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S. House, and Governor of Virginia, This will be the sixth year of celebration in the Town of Vinton. ACTION REQUESTED: Mayor Grose approve and sign the attached proclamation. CITIZENS COMMENTS: Not Applicable DATE ACTION NEEDED: At Mayor's earliest convenience ATTACHMENTS: Proclamation r, T OWNIJI OF V 11 NNT"ON PUBLIC WORKS VTEEAL May 15 — May 21, 2011 WHEREAS, public works services provided in the Town are an integral part of our citizens, institutions, businesses, and industries everyday lives and well-being; and WHEREAS, public support of the importance of effective and efficient public works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal., stormwater collection, water production & distribution, and wastewater collection improves morale and performance of public works staff- and WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly depend on these vital Public Works services; and WHEREAS, public works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff public works is positively influenced by the citizens' attitude and understanding of the important services the staff provides. NOW, THEREFORE, I Bradley E. Grose, Mayor of the Town of Vinton, Virginia do hereby proclaim May 15 to 21, 2011 as Public Works Week in the Town of Vinton. IN WITNESS IIERE01,', I have set my hand and caused the seal of the Town of Vinton to be affixed on this 3 d day of May, 2011. Bradley, E, Grose. Mayor 1. Request for Approval of the FY 2011/2012 OqREgtin Budget 1! — Roanoke Valley Regj2flAl g Cable Television Committee — Resolution No. 1916 ISSUE/PURPOSE: FY 2011-2012 Roanoke Valley Regional Cable TV Operating Budget ACTION REQUESTED: Approve the Operating Budget for the RVTV-Channel 3 station in the amount of $318,423, as recommended by the Roanoke Valley Regional Cable Television Committee. JUSTIFICATION: The Roanoke Valley Regional Cable Television Committee discussed and recommended the annual budget as presented by the Cable TV Government Access Director, Elaine Bays Murphy for operation of the cable access Channel 3 for FY 2011/2012. The recommended budget of $318,423 covers personnel, leasing fees, and general operations of the cable access channel. As you are aware, the budget is funded proportionately by the Town of Vinton, City of Roanoke, and County of Roanoke. Each locality contributes a percentage of the total budget based on the locality's percentage of Cox Cable subscribers. For the FY 2011/2012 operating budget, Vinton's percentage allocation based on subscribers at the end of December, 2010 is 5%, or the amount of $15,921 of the total budget as follows: Locality Subscribers City 25,656 County 22,006 Vinton 2,229 Percentage Amount 52% $162,396* 44% $140,106 5% $ 15,921 * In addition to the City's share of the above $318,423, the City will also pay. $3,360 for closed captioning for City Planning Commission meetings. BUDGETARY IMPACT: As noted above, Vinton's share of the 2011/2012 budget would be $15,423, and will be appropriated in the upcoming 2011/220 12 budget for the Roanoke Valley Regional Cable Television Committee. M-01KIWONK1001KIM k WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant to ordinance, have established the Roanoke Valley Regional Cable Television Committee. in part to assist with the development of educational channels and governmental access cable programming; and, WHEREAS, each member jurisdiction annually approves the operating budget prepared by the Cable TV Government Access Director and recommended by the Roanoke Valley Regional Cable Television Committee for operation of the cable access Channel 3. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the 2011-2012 operating budget for Roanoke Valley Regional Cable Television Committee in the amount of $318,423, of which Vinton's allocation based on subscribers is 5%, or the amount of $15,921 of the total budget. This resolution adopted on motion made by Councilmember , and seconded by Councilmember , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: Darleen R, Bailey, Town Clerk COMMONWEALTH OF VIRGINIA HAZARD MITIGATION GRANT PROGRAM (HMGP) PRE -APPLICATION FORM DR-1905-VA Date: 21/11/11 Applicant Name: Town of Vinton Oocabq, tribe, private non-profit organization) Contact Name: Karla Turman Title: Associate Planner Address: 311 S. Pollard Street City, Zip: Vinton, VA 24179 Telephone Number: 540-983-0605 Fax Number: 540-983-0621 PR03ECT INFORMATION Project Type: Downtown Sturm Drain Svstem Improvements Location: Downtown Vinton, South End Problem to be solved: To handle stormwater drainage runoff from five to ten vear rain event that causes streets and orooerties in the downtown area to flood. Description of Project (please attach any additional information as necessary): Install new storinwater collection lines, drainaize inlets, and iunction boxes in the south end of downtown orivinating at the Jefferson Ave. and South Mavle St, intersection. then west and north to S. Pollard St. and tertninatinQ at Walnut Ave. and First St. Total Estimated Project Costs: $946,593.00 4(- ti PaI0 Funding Source for 25 % non-federal share: 20% State and 5% Local Do you have an existing "All -Hazard Mitigation Plan"? N Yes EJ No If yes, has your plan been approved by FEMA? N Yes [3 No If no, are you willing to write an "All -Hazard Mitigation Plan" concurrently with your mitigation project? EJ Yes [] No (If no, your project application will be considered ineligible.) FOR STATE USE ONLY f!ro w wn South End (VDEA] ject Title. Storm Drainage Improvements, Do nto Pr sect l)escriqjion. Install new stormwater collection lines, drainage inlets, and junction boxes in the south end of downtown originating at the Jefferson St, and Maple St, intersection, then west and north to S. Pollard St. and Cleveland Ave., and terminating at Walnut Ave. and First St. Project Scope. Work includes 3,300 ft. of 36-inch pipe, 155 ft. of 30-inch pipe, 200 ft. of 18-inch pipe, 3 drainage inlets, 4 manholes, 6 junction boxes, utility adjustments, and pavement and sidewalk restoration. fngineering Source. Drainage System Study, First St. and Walnut AveMattem & Cra June2001. Costs updated August 2004. 1 Proiect Costs. Estimate Escalate' Year Year Aug-04 Apr-11 Construction 553,000 1.260 Engineering 59,500 1.260 Total 612,500 I Current Escalate 2 VDEM Year D & C Budget Apr-11 Start 5�tp-12 696,570 11.050% 773,541 74,947 7.1501 80,306 771,518 853,847* 2, Cost escalation to anticipated design start date and estimated construction start date. Design start @ March 2012 and Construction start @ September 2012. Using Index from I above, for CY 2011, forecast escalation at 0.65% per month. -ed AF11M COMMONWEALTHof VIRGINIA Departinent qf Emergency Management OMMMONKIN Ms. Karla Turman Associate Planner Town of Vinton 311 S. Pollard Street Vinton, VA 24179 [110=01=9m,"Iml ......... ....... IMMM r i 0, Tirginia ZJ;e36-37rS (804) 897-6500 (TDD) 674-2417 FAX (804) 897-6506 The Virginia Department of Emergency Management (VDEM) has reviewed your HMGP 1905 Pre -application form for the South Vinton Storinwater Improvement/Infrastructure Retrofit project to reduce flooding. It is my pleasure to notify you that the proposed project is an eligible activity as specified in 44 CER and in the FY 2011 Huzard 1fifigation Assistance Unijied Guidance, The project will still need to pass a benefit cost analysis (BCA) with a value of 1.0 or greater in order to be considered eligible for funding, VDEM would like to encourage you to continue the grant application process and to prepare your project for submission. The project submission deadline is May 31, 2011. Please remember that your project must meet all grant criteria to be considered for final inclusion. The VDEM webpage htti)://www.vaetner�enev.coiii/recover/mitigatioii/index.efin provides the grant application forms in a downloadable electronic format. Please submit all supporting documentation to our office and we will work with you to develop a cost-effective project. If you have questions on the criteria or need any assistance, please contact me or Robbie Coates, hazard mitigation coordinator at 804-897-9973 or 804-897-9976 or via email at inatthew.wall(&.vdem.vit-Qinia.vov or robei-t.coates(&,vdeni.virainia.Lov. MWW/rsc Sincerely, Matthew W. Wall, CFM Hazard Mitigation Program Manager t.iFrr in ,q to Protect People, Property und Oifr Communifies"