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Home My WebLink About11/19/2013 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, November 19, 2013 AGENDA Consideration of: A. 6:00 p.m. - WORK SESSION 1. Briefing on Wolf Creek Greenway on-going maintenance issues. 2. Update on selection of Insurance Company to provide the legislated short-term and long-term disability coverage relative to the January 1, 2014 introduction of hybrid plan covered employees. B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. CONSENT AGENDA 1. Consider approval of Anthony Conner as the Local Business Owner outside of the Grant Area member of the Loan Review Committee created to administer the Revolving Loan Program Plan for the $700,000 CDBG Downtown and Economic Revitalization Grant. G. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Police Officer of the Month for September 2013 – Sergeant Valerie Cummings. 2. Police Officer of the Month for October 2013 – Sergeant Paul Matt Harris. Bradley E. Grose, Mayor William “Wes” Nance, Vice Mayor I. Douglas Adams, Jr., Council Member Robert R. Altice, Council Member Matthew S. Hare, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 3. Recognition of our Public Works Staff and the Town’s Curbside Recycling Program. H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. TOWN MANAGER ITEMS REQUIRING ACTION 1. Consider adoption of an Ordinance authorizing the Mayor or the Town Manager to execute a revised Agreement between the Counties of Botetourt, Franklin and Roanoke, the Cities of Roanoke and Salem, and the Town to create the Western Virginia Regional Industrial Facility Authority. 2. Consider adoption of a Resolution authorizing the appropriation of funds from the General Revenue Fund to the General Expense Fund for the expenditures related to the construction of the Glade Creek Greenway. 3. Consider adoption of a Resolution authorizing funds to be allocated for the installation of Three (3) of the Department’s top prioritized Water Wells for Electrical Service Connections. UPDATE ON OLD BUSINESS K. MAYOR L. COUNCIL M. ADJOURNMENT NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NEXT TOWN COMMITTEE/COUNCIL MEETINGS: November 20, 2013 – 7:00 p.m., Community Meeting to discuss the future of the Roland E. Cook Property - Council Chambers November 22, 2013 – 8:00 a.m., Public Safety Committee Meeting – Town Conference Room 3 December 2, 2013 - 5:30 p.m., Finance Committee Meeting – Finance Conference Room December 3, 2013 – 6:00 p.m., Work Session followed by Regular Council Meeting – Council Chambers December 10, 2013 – 8:00 a.m., Breakfast followed by Chamber Membership/State of the Town Meeting – Vinton War Memorial Meeting Date November 19, 2013 Department Planning and Zoning Issue Briefing on Wolf Creek Greenway on-going maintenance issues. Summary The Town’s Wolf Creek Greenway initial construction was completed in 1999. It extends about 0.75 of a mile from Hardy Road to Washington Avenue. Since its completion, Wolf Creek Greenway has been extended into Roanoke County, connecting the Greenway to several neighborhoods, William Byrd Middle and High Schools, Goode Park, Stonebridge Park, Mountain View Road, and the Blue Ridge Parkway. It now has a total length of 2.2 miles. Due to its location adjacent to the creek, Wolf Creek Greenway has had its share of maintenance issues, especially during heavy rains. Maintenance challenges include: 1. Siltation under the Washington Avenue box culverts – One of the three box culverts has been used to provide safer route for the Greenway users to go under the road instead of having to cross a busy right-of-way, Washington Avenue. When there is a heavy storm, the culvert becomes obstructed with silt and the area becomes a challenging to use. In most cases, we have to utilize volunteers to clean-up this silt. There were times when Roanoke County Parks and Recreation staff and Vinton Public Works personnel have to be called upon to assist with the clean-up efforts, especially in hauling the silt material away from the site and also with drainage repairs along the Greenway. 2. Along sections of the Greenway, the top surface (crushed aggregate gravel) being washed away and having to be replaced. Major maintenance and repair work was completed by Vinton Public Works Department in October 2013, after several requests and comments from citizens and a Vinton Greenway Commission representative. It is critical to have stable and sufficient funding and personnel available to maintain the Greenway on sometimes short notice since it is a popular and very heavily used Greenway. Attachment Pictures of Wolf Creek Greenway before and after repairs by Vinton Public Works Department. Recommendations No action required. Town Council Agenda Summary Wolf Creek Greenway Maintenance Issues, September 2013 Page 1 Wolf Creek Greenway Maintenance Issues, September 2013 Page 2 Wolf Creek Greenway Maintenance Issues, September 2013 Page 3 Wolf Creek Greenway Maintenance Issues, September 2013 Page 4 Wolf Creek Greenway Maintenance Issues, September 2013 Page 5 Wolf Creek Greenway Maintenance Issues, September 2013 Page 6 Wolf Creek Greenway Maintenance Issues, September 2013 Page 7 Wolf Creek Greenway Maintenance Issues, September 2013 Page 8 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 1 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 2 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 3 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 4 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 5 Wolf Creek Greenway with Repair Completed, October 23, 2013 Page 6 Meeting Date November 19, 2013 Department Human Resources Issue Update on selection of Insurance Company to provide the legislated short-term and long-term disability coverage relative to the January 1, 2014 introduction of hybrid plan covered employees. Summary and Recommendations The General Assembly enacted legislation requiring the provision of both short and long term disability benefits for the members of the hybrid plan – this will be all employees hired into VRS covered positions effective January 1, 2014 and beyond. The Town must determine the source of a comparable product on the open market that could be re-bid on an established basis. (The Town Opted out of the irrevocable offering of Unum – which is the plan supported by VRS.) Including Unum, we reviewed four offerings over the past 6 months or so. This included attending information sessions, webinars, individual meetings with representatives and product review through documents and flyers. We recommend that the plan supported by VMLINS, Lincoln Financial Group, be selected to provide the required coverage to the hybrid plan employees effective January 1, 2014 (non-applicable to police, fire/EMS employees). In addition to its pricing plan, (less than Unum’s), the Town has a long standing relationship with VMLINS, which currently provides the Town’s liability, workers’ comp and LODA insurances. Inasmuch, the coordination of offerings will be easily handled. Additionally, the Town has enjoyed outstanding services through VMLINS and anticipates the continued level of service to remain exemplary. Also, the decision must be made as to if we wish to provide **all employees these benefits – or only the hybrid employees. How many different benefit plans do we wish to manage for approximately **52 employees? We are recommending that his issue be further studied with the inclination being to provide the same coverage to Plan I and Plan II employees July 1, 2014 – allowing the opportunity to budget this item for the 2014-15 fiscal year and providing seamless, equitable coverage for all Town employees. **All hazardous duty employees are currently excluded from this legislative action. Attachment VMLIP VLDP Solution - update from VMLINS Recommendation Consensus of Council to proceed with contract with VMLINS, Lincoln Financial Group, to provide the required coverage to the hybrid plan employees effective January 1, 2014 (non-applicable to police, fire/EMS employees). Town Council Agenda Summary Page 1 of2 Stephanie Dearing -Update: VMLIP VLDP Solution From: VML Insurance Programs <VMLinsurancePrograms@vmlins.org> Member Contacts <Member-Contacts@vmlins.org> To: Date: 11/5/2013 11 : 15 AM Subject: Update: VMLIP VLDP Solution 0 . . •IQ, ~00 w /J\Y0, [L INSURANCE PROGRAMS O VIrginia's Local Government Specialists .. By now you have heard that the Virginia Retirement System has lowered their Virginia Local Disability Plan (VLDP) rate and extended the opt-out deadline to December 2, 2013. VML Insurance Programs (VMLIP) is pleased to have brought significant competition to the market and given local government entities options for comparable coverage. We believe the large number of local entities opting out of the VRS program has forced the state to be more competitive. While VRS has lowered their rate structure, plan design issues remain unresolved. Employers must still address the issue of having different leave programs for existing employees-depending on their hire date. VMLIP's Option 1 was specifically designed to resolve this issue and offer an integrated leave and disability program for all of your employees. The rate structure for the VMLIP Option 1 program is still lower than the revised VRS rate structure, and is now guaranteed for three years, an enhancement to the previous two year guarantee from Lincoln Financial. Lincoln will also honor the lower Option 1 rates below for any entity that prefers to start with new hires only (Option 2) for January 1 and transition to the integrated design option for all employees by July 1, 2014. Long Term Disability Lincoln Financial VRS Teachers .26/100 .29/100 Political Subdivision .49/100 .60/100 Short Term Disability $2 .49/employee Included in L TO rates . ! file:///C:!Users/sdearing/AppData/Local/Temp/XPGrpWise/5278D339P02_DOMAINM-... 11112/2013 Page 2 of2 In addition, the KSPH/MMA team stands ready to assist any local government entity in the redesign of their underlying paid leave programs (sick, vacation/annual, personal, PTO). Additional advantages of the VMLIP program, in partnership with Lincoln Financial Group, include: --[if !supportlists]-->· An enhanced partial disability program allowing up to 100 percent of pre-disability earnings to incentivize employees to return to work. --[if !supportlists]-->· Lincoln's Employee Assistance Program for all employees covered under the long-term disability program-at no additional cost. --[if !supportlists]-->· Eiimination of the one-year waiting period for disability benefits. Why pay premiums with no benefits? --[if !supportlists]-->· Availability of group-based, employee-paid accident and critical illness plans. (Generally, these programs are only offered to employers with 200+ employees.) --[if !supportlists]-->· The option to cover public safety employees under the same benefits as other employees. To serve our membership and Virginia's public sector, VMLIP is pleased to offer a comparable disability alterative to the VDLP program. We have priced the VMLIP program competitively from the onset, and ours is the only program offering an integrated solution for all employees. Please contact Dawn Hall or Tom MacKay with KSHP/MMA with any questions. Mr. Tom Mackay Senior Vice President 804-200-6751 tmackay@ksphllc.com or Ms. Dawn Hall Senior Consultant 804-200-6752 dhall@ksphllc.com file:/1/C:/Users/sdearing/ AppData/Local/Temp/XPGrp Wise/5278D339P02_ DOMAINM-... 11112/2013 Meeting Date November 5, 2013 Department Administration Issues Consider approval of Anthony Conner as the Local Business Owner outside of the Grant Area member of the Loan Review Committee created to administer the Revolving Loan Program Plan for the $700,000 CDBG Downtown and Economic Revitalization Grant. Summary On August 1, 2013 Council approved a slate of candidates for the Loan Review Committee for the Revolving Loan Program. The Local Business Owner slot was not filled at that time. We have now contacted Anthony Conner who is willing to serve in this capacity. Attachments None Recommendations Motion to approve Town Council Agenda Summary Meeting Date November 19, 2013 Department Police Issue Officer of the Month for September 2013 – Sergeant Valerie Cummings Summary Sergeant Valerie Cummings was selected as Officer of the month for September and will be recognized at the meeting Attachments Memo from Chief Cook Recommendations Read Memo Town Council Agenda Summary Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency To: Valerie Cummings, Sergeant From: Benjamin L. Cook, Chief of Police Date: October 9, 2013 Subject: Officer of the Month – September 2013 Congratulations! You have been nominated and selected as Officer of the Month for September, 2013. There are many tasks, assignments, and responsibilities that are incumbent upon you as Sergeant of Professional Standards and you handle those tasks efficiently and effectively. You are responsible for key functions of the police department which include ensuring that accreditation standards are being met, managing the property room and all associated tasks, reviewing and updating department policy, supervising the Records Division and conducting internal investigations. Additionally, you respond to calls for service, assist those who visit the department with questions or concerns, assist other law enforcement agencies and are a good resource for information about many aspects of law enforcement. You manage all of these duties well and I appreciate your dedication to the law enforcement profession and your service to the Vinton Police Department. You are well deserving of this recognition and keep up the good work! BENJAMIN L. COOK CHIEF OF POLICE Meeting Date November 19, 2013 Department Police Issue Officer of the Month for October 2013 – Sergeant Paul Matt Harris Summary Sergeant Paul Matt Harris was selected as Officer of the month for October and will be recognized at the meeting Attachments Memo from Chief Cook Recommendations Read Memo Town Council Agenda Summary Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency To: Matt Harris, Sergeant From: Benjamin L. Cook, Chief of Police Date: November 12, 2013 Subject: Officer of the Month – October 2013 Congratulations! You have been nominated and selected as Officer of the Month for October, 2013. You have worked diligently to coordinate the basic Citizens Police Academy, which began in mid- September with the graduation held on November 6th. A total of seven citizens completed the academy and they were given the opportunity to learn how a police department functions, procedures used in the investigation of crime and how those responsible are prosecuted, were certified in CPR and the use of an Automated External Defibrillator (AED), and learned about many other topics. The Citizens Police Academy is a good way for the police department and the public to interact and continues to foster a positive community relationship. In addition, you continue to provide training to department personnel in the use of the Taser and defensive tactics as well as performing the many tasks associated with being a Patrol Sergeant. I want to thank you for your dedication to the department and your commitment to improving the community we serve. Keep up the good work! BENJAMIN L. COOK CHIEF OF POLICE Meeting Date November 19, 2013 Department Public Works Issues Recognition of our Public Works Staff and the Town’s Curbside Recycling Program. Summary The Virginia Department of Environmental Quality recently released the Calendar Year 2012 Annual Recycling Rate Report. Vinton’s rate of 62.4% ranked 2nd in the Commonwealth amongst 71 Solid Waste Planning Units, which represent 324 cities, towns, and counties. The state rate for 2012 is 41.5% and the rate within the Roanoke Area is 37.6%, so the Town’s rate of 62.4% continues to be well above both averages. This is the third time in the past four years that Vinton placed in the top ten statewide which is commendable for a small town. Citizen and business participation is an essential element of the Curbside Recycling Program. The combined efforts of the Vinton citizens, businesses, and Public Works staff has enable the Town to achieve and maintain excellent performance. Attachments Portion of Virginia Annual Recycling Rate Report Recommendations No action required Town Council Agenda Summary Calculated Recycling Rates for 2012 Solid Waste Planning Unit Recycling Rates and Data 2012 Total MSW Generation REPORTING ENTITY 2012 2012 Total Recycled Tons Tons (Solid Waste Planning Units) Recycling Rate* (%) (PRMs +Credits) (PRMs + Credits + MSW disposed) Statewide Totals 4l.S 3,891,565 9,446 ,080 tons tons Accomack County SWPU 32.5 11,257 34,656 Alexandria (City) SWPU 48 .. 8 * 86,420 177,876 Alleghany Highlands SWPU 24.5 4,830 19,748 Amelia County SWPU 15.5 1,209 7,806 Amherst County SWPU 27.1 7,937 29,331 Arlington County SWPU 51.1 * 166,302 276,238 Augusta -Staunton-Waynesboro SWPU 33.3 49,597 149,154 Bath County SWPU 18.6 869 5,228 Bedford County SWPU 42.9 28,164 68,907 Botetourt County SWPU 18.5 3,775 20,408 Bristol (City) SWPU 36.3 7,615 20,977 Brunswick County SWPU 15.2 900 5,939 Buckingham County SWPU 17.1 1,636 9,566 Caroline County SWPU 19.5 2,192 11,233 Carroll-Grayson-Galax SWPU 18.6 6,157 33,045 Central Virginia Waste Management Authority SWPU (counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, 57.4 583,209 1,015,673 Powhatan and Prince George; citi es of Richmond, Hopewell , Colonial Heights and Petersburg) Craig County SWPU 19.9 621 3,128 Culpeper County SWPU 26.4 6,453 24,469 Cumberland Plateau Regional Waste Management Authority SWPU (Buchanan , 31.3 23,602 75,830 Dickenson and Russell countie s) Danville (City) SWPU 48 .3 13,215 27,350 Fairfax (City) SWPU 57.4 31,085 54,192 Fairfax County SWPU 51.3 647,458 1,312,967 Falls Church (City) SWPU 69.3 10,365 15,390 Fauquier County SWPU 43 .9 * 43,002 93,546 Floyd County SWPU 15.1 * 2,016 12,571 Franklin County SWPU 31. 16,896 50,901 Gloucester County SWPU 25.6 9,386 36,603 Greater Rockingham SWPU 27 .3 24,323 88,967 Harrisonburg (City) SWPU 32.3 16,145 49,995 Herndon (Town) SWPU 48 .7 13,688 28,107 Highland County SWPU 15.2 252 1,659 King Geor ge County SWPU 44 .7 * 43,211 51,103 Lee County SWPU 22.9 4,397 19,209 7 2012 Total MSW Generation REPORTING ENTITY 2012 2012 Total Recycled Tons Tons (Solid Waste Planning Units) Recycling Rate* (%) (PRMs +Credits) (PRMs +Credits+ MSW disposed) St atew ide Totals 41.5 3,891,565 9,446,080 ton s ton s Loudoun Co u nty SWPU 34 .5 114,413 331,194 Louisa County SWPU 27 .3 * 10,883 39,253 Lunenburg County SWPU 15 .2 2,413 15,920 Madison County SWPU 25.4 1,603 6,308 Manassas (City) SWPU 40 .5 18,644 46,029 Manassas Park (City) SWPU 25.9 2,451 9,452 Martinsville (City)/Henry County SWPU 32.0 * 39,712 93 ,057 Montgomery Regional Solid Waste Authority SWPU (Montgomery County, Blacksburg and 31.0 * 39,661 97,901 Chri stian sburg) Mount Rogers PDC SWPU (counties of Bland, 27 .8 25 ,554 91,827 Smyth, Wash ington and Wythe) Newport New s (C ity) SWPU 38 .0 * 150,148 262,061 New River Resource Authority SWPU (counties 27.4 * 34,767 116,920 of Pulaski and Giles ; city of Radford) Northampton County SWPU 27.1 4,081 15,054 Northern Neck PDC SWPU (counties of Lancaster, Northumberland, Richmond and 21.2 9,563 45,121 Westmoreland) Northern Shenandoah Valley Regional Commission SWPU (counties of Clarke, 41.6 107,987 259,842 Frederick, Shenandoah, Warren and Page; City of Winchester) Nottoway County SWPU 14.6 ** 2,304 18,337 Or ange County SWPU 18.1 2,881 15,927 Patrick County SWPU 31 .6 3,839 12,139 Pittsy lvania County SWPU 34.3 16,214 47,332 Prince Edward -Cumberland County SWPU 18 .7 6,438 34,401 Prince W illiam County SWPU 41.3 * 217,414 521,055 Rappahannock County SWPU 23.2 1,360 5,862 Rappahannock Regional Solid Waste Management Board SWPU (Stafford County 49.4 68,506 144,414 and city of Fredericksburg) Region 2000 (countie s of Nelson, Appomattox 31.3 107,379 343,168 and Campbell; cities of Lynchburg and Bedford) Roanoke (City) SWPU 34.1 22,245 65 ,322 Roanoke County SWPU 42 .3 30,834 72,911 Rockbridge-Lexington -Buena Vista SWPU 41 .1 13,551 32,969 Salem (City) SWPU 51.7 24,351 47,105 Scott County SWPU 15 .8 2,29 2 14,520 Southea stern Public Servi ce Author ity SWPU (counties of Isle of Wight and Southampton ; cities of Ch esapeake, Fr anklin , Norfolk, 31 .8 * 613,109 1,796,607 Po r tsmouth, Suffolk and Virgi nia Beach) 8 2012 Total MSW Generation REPORTING ENTITY 2012 2012 Total Recycled Tons Tons (Solid Waste Pl anning Units) Recycling Rate*(%) (PRMs +Credits) (PRMs + Credits + MSW disposed) Statewide Totals 41 .5 3,891 ,565 9,446,080 tons tons Southern Crater Reg ion SWPU (counties of Dinwiddie, Greensville , Su rry, and Susse x; city 22 18,903 86,065 of Emporia) Southside Regional PSA SWPU (counties of 19.2 10,854 56,586 Charlotte, Halifax and Mecklenburg) Spotsylvan ia County SWPU 44.6 * 39 ,570 75,201 Tazewell County SWPU 19.4 14,054 72,531 Thomas Jefferson PDC SWPU (counties of 37.8 81,971 216,782 Alb emarle, Fluvanna and Greene; city of Charlottesville) Vienna (Town) SWPU 59 .5 15,788 26,541 Virginia Pen insulas Public Service Authority SWPU (count ies of Essex, James City, King and 30.0 123,756 412,390 Queen, Mathews, Middlesex and York; cities of Hampto n, Poquoson and Williamsburg) Vinton (Town) SWPU 62.4 6,047 9,691 Wise County SWPU 32 .7 17,847 54,533 STATEWIDE TOTALS 41 .5 3,891,565 9,446,080 2012 Recycling Rate% Tons Recycled Tons MSW Generation *All data based on adjustments by DEQ for consistency with 9VAC -20-130-10 and 9VAC20-130-120, with a five percent maximum pe rcentage allowed for credits to the base recycling rate calculated by a solid waste planning unit. A two percent source reduction cred it has been added to the calculated recycling rates for those p lanning units with a documented source reduction program. ** SWPU calculated recycling rate is below the fifteen percent rate required by statute and regulation s. PRMs (principal recyclable materials): paper, metal, plastic, glass, commingled materials, yard waste, waste wood, textiles, waste tires, used oil, used oil filters, used antifreeze, inoperative automobiles, batteries, electronics and other. Credits: recycling residues, solid waste reused non-MSW recycled (includes construction and demolition material, ash and debris), and source reduction initiatives . Source reduction initiatives must be documented as SWPU policy and promoted across the SWPU . Municipal Solid Waste (MSW) disposed: Municipal solid waste delivered to sanitary landfills or incinerators for disposal. 9 1 Meeting Date November 19, 2013 Department Town Manager Issue Consider adoption of an Ordinance authorizing the Mayor or the Town Manager to execute a Revised Agreement between the Counties of Botetourt, Franklin and Roanoke, the Cities of Roanoke and Salem, and the Town to create the Western Virginia Regional Industrial Facility Authority. Summary On September 15, 2013, Council adopted Ordinance No. 941 authorizing the execution of the Agreement creating the Western Virginia Regional Industrial Facility Authority (“Agreement”) between the Town of Vinton, Botetourt County, Franklin County, Roanoke County, the City of Roanoke, and the City of Salem. Paragraph 3 of the Ordinance provided that: 3. The Town Manager is authorized to execute the attached Agreement, substantially in the form attached hereto as Exhibit A, and any and all requisite documents pertaining to the creation of the authority, establishing the respective rights and obligations of the member localities with respect to the authority consistent with the provisions of Section 15.2-6400 et seq. of the Code of Virginia. Because the localities adopted the ordinances at various times, some changes to the Agreement have been suggested following adoption of the Ordinance by the Town of Vinton. Article XI of the Agreement regarding the “Dissolution of the Authority” should be corrected and amended to conform to state code and should read as follows (the amendment being shown in italics): “Any Member locality of the Authority may withdraw from the Authority only (i) upon dissolution of the Authority as set forth herein, or (ii) with majority approval of all other Member localities of the Authority, upon a resolution adopted by the governing body of such Member locality and after satisfaction of such Member locality’s legal obligation, including repayment of its portion of any debt increased with refund to the Authority, or after making contractual provisions for the repayment of its portion of any debt incurred with refund to the Authority, as Town Council Agenda Summary 2 well as pledging to pay any general dues for operation of the Authority for the current and preceding fiscal year following the effective date of withdrawal.” The other changes are not substantive in nature. Attachments Revised Agreement Ordinance Recommendations Motion to adopt Ordinance {00054206.DOCX } 1 AGREEMENT CREATING THE Western Virginia Regional Industrial Facility Authority Adopted: , 2013 WHEREAS, the purpose of the Regional Industrial Facility Authority Act is to enhance the economic base for the member localities by developing, owning, and operating one or more facilities on a cooperative basis involving its Member localities; and WHEREAS, the exercise of the power granted by Chapter 64 of Title 15.2 shall be in all aspects for the benefit of the inhabitants of the region for their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity; and WHEREAS, the named governing bodies have further determined that joint action through a regional industrial facility will facilitate the development of the needed industrial facilities. THEREFORE IT IS HEREBY RESOLVED THAT, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64, Title 15.2, Section 15.2-6400, -et seq., Code of Virginia, 1950, as amended, (the “Act”), the governing bodies of the County of Botetourt, the County of Franklin, the County of Roanoke, the City of Roanoke, the City of Salem and the Town of Vinton hereby agree to create, by concurrent adoption of ordinances, the Western Virginia Regional Industrial Facility Authority (the “Authority”) for the purpose of enhancing the economic base for the Member localities by developing, owning, and operating one or more facilities on a cooperative basis involving its member localities. ARTICLE I. NAME AND OFFICE The name of the authority shall be the Western Virginia Regional Industrial Facility Authority and the address of its office is C/O Roanoke Regional Partnership, 111 Franklin Road, S.E., Roanoke, VA 24011. {00054206.DOCX } 2 ARTICLE II. PARTIES TO THE WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY AGREEMENT The initial members of the Authority are: Botetourt County, Virginia Franklin County, Virginia Roanoke County, Virginia Roanoke City, Virginia Salem City, Virginia Town of Vinton, Virginia and are authorized by the Act to participate in this Authority and shall each be called a “Member locality” and collectively, the “Member localities". The governing body of each of the Member localities shall appoint members to the Authority pursuant to Section 15.2-6403 (A) of the Act. Each of the Member localities shall appoint two (2) members to the Authority. The members of the Board shall be elected in accordance with Article IV hereof. Each Member locality may appoint two alternate board members, to be selected in the same manner as board members and shall perform all duties including voting in the member’s absence. Each board member, and alternate, of the Authority before accepting their appointment and begin discharge of their office duties, shall take and subscribe to the oath prescribed in Section 49-1 of the Code of Virginia, 1950, as amended. At any time subsequent to the creation of this Authority, the membership of the Authority may, with the approval of the Authority Board, be expanded to include any locality within the region that would have been eligible to be an initial member. The governing body of a locality seeking to become a member shall evidence its intent to become a member by adopting an ordinance proposing to join the Authority that conforms, to the requirements consistent with Section 15.2-6402, clauses i, ii, iii and iv of the Code of Virginia. {00054206.DOCX } 3 ARTICLE III. FINDING; PURPOSE; AND GOVERNMENTAL FUNCTIONS OF THE AUTHORITY The Member localities agree that this Authority has been established for the following purpose and function. 1. The Member localities agree that the economy of the Western Virginia Regional Industrial Facility Authority area has not kept pace with those of the rest of the Commonwealth. The respective individual Member localities may lack the financial resources to assist in the development of economic development projects and the creation of the Authority provides a mechanism for the Partners to cooperate in the development of facilities which will assist the region in overcoming this barrier to economic growth. 2. The exercise of the powers granted by the Act shall be in all aspects for the benefit of the inhabitants of the region for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity. 3. The Act provides the six Member localities with many powers by which the Member localities may interact as one body or as individual participating groups consisting of one or more Member localities of the Authority which the members believe will give each local government an opportunity to establish successful partnerships for the development of economic projects which will serve the region. ARTICLE IV. BOARD OF THE AUTHORITY All powers, rights and duties conferred by the Act, or other provisions of law, upon the Authority shall be exercise by a Board of Directors (the “Board”). The Board shall consist of two board members from each Member locality. The governing body of each Member locality shall appoint two board members to the Board. Any person who is a resident of the appointing Member locality may be appointed to the Board. Except for the provision for staggered terms for the initial board members as provided hereinafter, each board member of the Board shall serve for a term of four years and may be reappointed for as many terms as the governing body desires. During the establishment of the Authority, the Member {00054206.DOCX } 4 localities agree to stagger terms. Each governing body shall appoint their initial board members to serve and designate one of its board members to serve for two years and the other board member to serve for four year terms. After the initial appointment of these board members, each succeeding director shall serve four year terms. If a vacancy occurs by reason of death, disqualification or resignation, the governing body of the Member locality that appointed the Authority board member shall appoint a successor to fill the unexpired term. The governing body may appoint up to two alternate board members. Alternates shall be selected in the same manner as board members, and may serve as an alternate for either board member from the Member locality that appoints the alternate. Alternates shall be appointed for terms that coincide with one or more of the board members from the member locality that appoints the alternate. If a board member is not present at a meeting of the Authority, the alternate shall have all the voting and other rights of the board member not present and shall be counted for purpose of determining a quorum. Each board member of the Authority before entering upon the discharge of the duties of his office shall take and subscribe to the oath prescribed in Section 49-1, Code of Virginia, 1950, as amended. A quorum shall exist when a majority of the Member localities are represented by at least one board member. The affirmative vote of a quorum of the Board shall be necessary for any action taken by the Board. No vacancy in the membership of the Board shall impair the right of a quorum to exercise all rights and perform all duties of the Board. The Board shall determine the times and places of its regular meetings, which may be adjourned or continued without further public notices, from day to day or from time to time or from place to place, but not beyond the time fixed for the next regular meeting, until the business before the Board is completed. Board special meetings shall be held when requested by board members of the Board representing two or more Member localities. A request for a special meeting shall be in writing, and the request shall specify the time and place of the meeting and the matters to be considered at the meeting. A reasonable effort shall be made to provide each board member with notice of any special meeting. No matter not specified in the notice shall be considered at such special meeting, unless all the board members are present. Special meetings may be adjourned or {00054206.DOCX } 5 continued, without further public notice, from day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business before the Board is completed. The Board shall elect from its membership a chair, vice chair, treasurer, and secretary for each calendar year. The Board may also appoint an executive director and staff who shall discharge such functions as may be directed by the Board. The executive director and staff may be paid from funds received by the Authority. No board member shall receive compensation. The Board promptly following the close of the fiscal year (July 1 thru June 30), shall submit an annual report of the Authority’s activities of the preceding year to the Member localities governing body. The Annual Report shall set forth a complete operating and financial statement covering the operation of the Authority during such reporting year. The Board may establish dues or other annual financial fees as may be approved by a unanimous vote of Member localities. ARTICLE V. POWERS OF THE AUTHORITY The Authority is vested with the powers of a body corporate, including the powers to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as may be deemed expedient. The Authority shall be vested with all powers and duties enumerated in Section 15.2-6405, pursuant to the Act as it currently exists or may be amended; Powers of the Authority: 1. Adopt bylaws, rules and regulations to carry out the provisions of the act. 2. Employ, either as regular employees or as independent contractors, consultants, engineers, architects, accountants, attorneys, financial experts, construction experts and personnel, superintendents, managers and other {00054206.DOCX } 6 professional personnel, personnel, and agents as may be necessary in the judgment of the Authority, and fix their compensation. 3. Determine the location of, develop, establish, construct, erect, repair, remodel, add to, extend, improve, equip, operate, regulate, and maintain facilities to the extent necessary or convenient to accomplish the purposes of the Authority. 4. Acquire, own, hold, lease, use, sell, encumber, transfer, or dispose of, in its own name, any real or personal property or interest therein. 5. Invest and reinvest funds of the Authority. 6. Enter into contracts of any kind, and execute all instruments necessary or convenient with respect to its carrying out the powers of the Act to accomplish the purpose of the Authority. 7. Expend such funds as may be available to the Authority for the purpose of developing facilities, including but not limited to (i) purchasing real estate; (ii) grading sites; (iii) improving, replacing and extending water, sewer, natural gas, electrical and other utility lines; (iv) constructing, rehabilitating, and expanding buildings; (v) constructing parking facilities; (vi) constructing access roads, streets, and rail lines; (vii) purchasing or leasing machinery and tools; and (viii) making any other improvements deemed necessary by the Authority to meet its objectives. 8. Fix and revise from time to time and charge and collect rates, rents, fees, or other charges for the use of the facilities or for services rendered on connection with the facilities. 9. Borrow money from any source for any valid purpose, including working capital for its operations, reserve funds, or interest, mortgage, pledge, or otherwise encumber the property or funds of the Authority, and contract with or engage the services of any person in connection with any financing, including financial institutions, issuers of letter of credit, or insurers. 10. Issue bonds under the Act. {00054206.DOCX } 7 11. Accept funds and property from the Commonwealth, person, counties, cities, and towns and use the same for any of the purposes for which the Authority is created. 12. Apply for and accept grants or loans of money or other property from any federal agency for any of the purposes authorized in this chapter and expend or use the same in accordance with the directions and requirements attached thereto or imposed thereon by any such federal agency. 13. Make loans or grants to, and enter into cooperative arrangements with, any person, partnership, association, corporation, business or governmental entity in furtherance of the purpose of the Act, for the purposes of promoting economic and workforce development, provided that such loans or grants shall be made only from revenues of the Authority that have not been pledged or assigned for the payment of any of the Authority’s bonds, and to enter into such contracts, instruments and agreements as may be expedient to provide for such loans, and any security therefor. The word “revenues” as used includes grants, loans, funds and property, as enumerated herein. 14. Enter in agreements with any other political subdivision of the Commonwealth for joint or cooperative actions in accordance with Section 15.2- 1300, Code of Virginia, 1950, as amended. 15. Do all things necessary or convenient to carry out the purpose of the Act. ARTICLE VI. PARTICIPATION AGREEMENTS FOR INDUSTRIAL FACILITIES The Act authorizes different mechanisms which the Authority may select to undertake in meeting the purposes listed above, but the primary purpose of this Authority is to establish Participation Agreements, by which industrial facilities may be constructed and developed in the Authority’s membership area. The Authority may enter into Participation Agreements pursuant to Section 15.2- 1300, et. seq., of the Code of Virginia. The Agreements shall be negotiated between all parties and be consistent with the powers granted by the Act. Such participation agreements may include participation by public and private entities not Member localities of the Authority. {00054206.DOCX } 8 In no case, shall the full faith and credit of the Authority be pledged without the unanimous consent of the Member localities. Each Member locality may consider its terms in the participation in each proposed project. The cost for such Participation Agreements and any remuneration from the creation of a Participation Agreement shall only be shared by the Member localities that participate in the Participation Agreement in accordance with the participating agreements for that project. ARTICLE VII. DONATIONS TO AUTHORITY; REMITTANCE OF TAX REVENUE A. Member localities are hereby authorized to lend, or donate money or other property to the Authority for any of its purposes. The Member locality making the grant or loan may restrict the use of such grants or loans to a specific facility owned by the Authority, within or without that Member locality. B. The governing body of the Member locality in which a facility owned by the Authority is located may direct, by resolution or ordinance that all tax revenues collected with respect to the facility shall be remitted to the Authority. Such revenues may be used for the payment of debt service on bonds of the Authority and other obligations of the Authority incurred with respect to such facility. The action of such governing body shall not constitute a pledge of the credit or taxing power of such Member locality. ARTICLE VIII. REVENUE SHARING AGREEMENTS Notwithstanding the requirements of Chapter 34 (Section 15.2-3400 et seq.), the Member localities may agree to a revenue and economic growth sharing arrangement with respect to tax revenues and other income and revenues generated by any facility owned by the Authority. The obligations of the parties to any such agreement shall not be construed to be debt within the meaning of Articles VII, Section 10, of the Constitution of Virginia. Any such agreement shall be approved by a unanimous vote of the governing bodies of the Member localities reaching such an agreement, but shall not require any other approval. {00054206.DOCX } 9 ARTICLE IX. BOND ISSUES The Authority may at any time and from time to time issue bonds for any valid purpose, including the establishment of reserves and the payment of interest. According to the Act, “bonds” includes notes of any kind, interim certificates, refunding bonds or any other evidence of obligation. Any such bonds issued pursuant to the Act shall comply with all terms and conditions identified in Sections 15.2-6409, 15.2-6410, 15.2-6411 and 15.2-6412 of the Code of Virginia. ARTICLE X. ACCOUNTS AND RECORDS The accounts and records of the Authority showing the receipt and disbursement of funds from whatever source derived shall be in such form as the Auditor of Public Accounts prescribes, provided that such accounts correspond as nearly as possible to the accounts and records for such matters maintained by corporate enterprises. The accounts and records of the Authority shall be subject to audit pursuant to Section 30-140, and the costs of such audit services shall be borne by the Authority. The Authority’s fiscal year shall be the same as the Commonwealth’s. ARTICLE XI. DISSOLUTION OF AUTHORITY Any Member locality of the Authority may withdraw from the Authority only (i) upon dissolution of the Authority as set forth herein, or (ii) with majority approval of all other Member localities of the Authority, upon a resolution adopted by the governing body of such Member locality and after satisfaction of such Member locality’s legal obligation, including repayment of its portion of any debt increased with refund to the Authority, or after making contractual provisions for the repayment of its portion of any debt incurred with refund to the Authority, as well as pledging to pay any general dues for operation of the Authority for the current and preceding fiscal year following the effective date of withdrawal. No Member locality seeking withdrawal shall retain, without the consent of a majority of the remaining Member localities, any rights to contributions made {00054206.DOCX } 10 by such Member locality, to any property held by the Authority or to any revenue sharing as allowed by the Act. Upon withdrawal, the withdrawing Member locality shall also return to the Authority any dues or other contributions refunded to such Member locality during its membership in the Authority. Whenever the Board determines that the purpose for which the Authority was created has been substantially fulfilled or is impractical or impossible to accomplish and that all obligations incurred by the Authority have been paid or that cash or sufficient amount of approved securities has been deposited for their repayment, or provisions satisfactory for the timely payment of all its outstanding obligations have been arranged, the Board may adopt resolutions declaring and finding that the Authority shall be dissolved. Appropriate attested copies of such resolutions shall be delivered to the Governor so that legislation dissolving the Authority may be introduced in the General Assembly. The dissolution of the Authority shall become effective according to the terms of such legislation. The title to all funds and other property owned by the Authority at the time of such dissolution shall vest in the Member localities which have contributed to the Authority in proportion to their respective contributions. ARTICLE XII. AUTHORITY OPERATIONS The Member localities shall establish and approve By-laws by which the Authority shall be operated for the benefit of all participating localities. The Authority may also establish Policies and Procedures and/or a User Agreement in order to manage its daily operations. IN WITNESS WHEREOF, the governing bodies identified, by authorized action, have caused this Agreement to be executed and their respective seals to be affixed hereto and attested by their respective clerks or secretaries commencing this _____ day of , 2013. {00054206.DOCX } 11 ATTEST:____________________ ______________________________ By: By: Date: Its: APPROVED TO FORM: Attorney 1 ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, NOVEMBER 19, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE, authorizing the Mayor or the Town Manager to execute the revised Agreement Creating the Western Virginia Regional Industrial Facility Authority (“Agreement”), between the Town of Vinton, Botetourt County, Franklin County, Roanoke County, the City of Roanoke, and the City of Salem; authorizing the Town Manager to execute any and all documents necessary to establish the Western Virginia Regional Industrial Facility Authority consistent with the terms and conditions of the Agreement. WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended (the “Act”), the governing bodies of Botetourt County, Franklin County, Roanoke County, City of Roanoke, City of Salem and the Town of Vinton desire to improve the economies of their localities; and, WHEREAS, providing a mechanism for localities in the creation to cooperate in the development of facilities will assist the region in its economic growth; and WHEREAS, the General Assembly of the Commonwealth of Virginia has recognized that regional industrial facility authorities will enhance the economic base for the member localities by developing, owning, and operating one or more facilities on a cooperative basis involving its member localities; and WHEREAS, regional industrial facility authorities and the powers vested in such authorities shall be for the benefit of the inhabitants of the region, and other areas of the Commonwealth, for the increase their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity; and WHEREAS, the Town of Vinton is authorized by the Act to participate in such regional industrial facility authorities and the Town Council of the Town of Vinton, Virginia, in conjunction with other governing bodies hereby proposes to create the Western Virginia Industrial Authority, a public body politic and corporate created pursuant to the Act; and, NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that: 1. The economic growth and development of the Town of Vinton, Virginia and the comfort, convenience and welfare of its citizens require the development of facilities; and 2 2. Joint action through a regional industrial facility authority by Botetourt County, Franklin County, Roanoke County, the City of Roanoke, the City of Salem and the Town of Vinton will facilitate the development of the needed facilities; and 3. The Mayor or the Town Manager are authorized to execute the attached revised Agreement, substantially in the form attached hereto as Exhibit A, and any and all requisite documents pertaining to the creation of the authority, establishing the respective rights and obligations of the member localities with respect to the authority consistent with the provisions of Section 15.2-6400 et seq. of the Code of Virginia. APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, Town Clerk Meeting Date November 19, 2013 Department Planning and Zoning Issue Consider adoption of a Resolution authorizing the appropriation of funds from the General Revenue Fund to the General Expense Fund for the expenditures related to the construction of the Glade Creek Greenway. Summary On November 6, 2012, Vinton Town Council adopted a resolution, authorizing the Town Manager to submit an application for VDOT Revenue Sharing Program funds for the construction of Glade Creek Greenway from Walnut Avenue to Virginia Avenue. On June 19, 2013, the Virginia Commonwealth Transportation Board approved the requested $81,000 in grant funding, which is on a reimbursement basis. The grant requires a fifty percent (50%) match from the Town in the amount of $81,000.00. The match is to be funded by a $50,000.00 donation from Novozymes Biologicals, Inc. under its Citizymes Greenways Support Program and $31,000.00 in Town funds, for a total project cost of $162,000.00. The greenway will be a multi-use ten (10) feet wide paved surface trail of approximately 1,600 linear feet, which will connect to the existing paved Tinker Creek Greenway located in the City of Roanoke. A connection from Vinton to the Tinker Creek Greenway is crucial and will enable Town residents to access the Roanoke River Greenway, which has always been considered the backbone of the regional greenway and trail network. Attachment Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 19, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA GLADE CREEK GREENWAY WHEREAS, on November 6, 2012, Resolution No. 1992 was adopted by Vinton Town Council authorizing the Town Manager to file an application for VDOT Fiscal Year 2013-2014 Revenue Sharing Program funds; establishing the Project title; setting the amount of funds requested and setting forth the amount of in-kind matching costs that are part of the total Project cost; and WHEREAS, the Commonwealth Transportation Board, at their June 19, 2013, meeting approved and obligated the grant funds requested in the amount of $81,000.00 for the aforementioned Project; and WHEREAS, on July 16, 2013, Resolution No. 2027 was adopted by Vinton Town Council authorizing the Town Manager to execute the Agreement for the Project and other necessary documents; and WHEREAS, the Town agrees to provide the administrative services to manage the grant for the completion of the Project; and WHEREAS, the said grant requires a fifty percent (50%) match from the Town in the amount of $81,000.00; and WHEREAS, said match is to be funded by a $50,000.00 donation from Novozymes Biologicals, Inc. under its Citizymes Greenways Support Program and $31,000.00 in Town funds, which was approved under a capital outlay account, 200.8101.799; for a total project cost of $162,000.00. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the monies to be appropriated from general revenue fund to general expense fund, for the construction and related expenses of the Glade Creek Greenway. From General Revenue Fund 200.1899.008 Re-appropriated Fund Balance (Novozymes’ Donation) $ 50,000.00 200.2404.056 VDOT Revenue Sharing Funds (Reimbursement Fund) $ 81,000.00 To General Expense Fund 200.8101.799 Capital Outlay $131,000.00 2 This Resolution adopted on motion made by Council Member _____________, seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Susan N. Johnson, Town Clerk Meeting Date November 19, 2013 Department Public Works Issue Consider the adoption of a Resolution authorizing funds to be allocated for the installation of Three (3) of the Department’s top prioritized Water Wells for Electrical Service Connections. Summary The Town of Vinton has currently purchased a Mobile Diesel Generator to be utilized as an Emergency Backup Electrical Power Source for the Town’s Water System Facilities in the event of an electrical power outage. The electrical service connections are to accommodate the emergency mobile generator’s needed connections. New electrical connections are required to be installed at the top three (3) prioritized water well house locations within the Town to ensure an alternate power source supply is provided to continue safe water service delivery to our Customers during an emergency event. Attachments Power Point Presentation Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary Mobile Generator Electrical Connections Prioritized Order Well Houses Service Supply Need Original Cost Estimate New Cost Percent Difference 1. Mansard Square Parkway Tank 300 AMP/3 Phase/480 Volts 9,356.00 13,976.00 66.9% 2. Bush #2 Well Chestnut Mtn. Tank 300 AMP/3 Phase/480 Volts 9,356.00 13,976.00 66.9% 3. Bush # 1 Well Parkway Tank 200 AMP/3 Phase/480 Volts 5,621.00 8,561.00 65.7% 4. Craig Well House for Third Street Tank 200 AMP/3 Phase/480 Volts 5,621.00 8,531.00 65.9% 5. Chestnut Mtn. Booster 100 AMP/1 Phase/240 Volts 3,261.00 6,123.00 53.3% 6. Toddsbury Booster 200 AMP/1 Phase/240 Volts 4,826.00 0.00 7. Stonebridge 300 AMP/3 Phase/480 Volts -------- 13,976.00 Total Cost Difference 38,041.00 65,143.00 Additional Money Needed 27,102.00 Well House Service Supply Need Original Cost Estimate New Cost Residential Usage Percent 1. Mansard Square Parkway Tank 300 AMP/3 Phase/480 Volts 9,356.00 13,976.00 40% 2. Bush #2 Well Chestnut Mtn. Tank 300 AMP/3 Phase/480 Volts 9,356.00 13,976.00 20% 3. Bush # 1 Well Parkway Tank 200 AMP/3 Phase/480 Volts 5,621.00 8,561.00 15% Total Cost 36,513.00 4. Craig Well House for Third Street Tank 200 AMP/3 Phase/480 Volts 5,621.00 8,531.00 10% Original Cost Estimate 38,041.00 45,044.00 Additional Funds Needed Craig Well House for Third Street Tank -7,003.00 5. Chestnut Mtn. Booster 100 AMP/1 Phase/240 Volts 3,261.00 6,123.00 5% 6. Toddsbury Booster 200 AMP/1 Phase/240 Volts 4,826.00 -------- 10% 7. Stonebridge -------- 13,976.00 Total Cost to Complete 6 Essential 65,143.00 Mobile Generator Additional Cost For Electrical Connections for Future Emergency Service to All Wells Well House Service Supply Need Original Estimated Cost 65% Projected Cost Increase Chestnut Well 100 AMP/3 Phase/400 Volts 3,712.00 6,124.80 Melissa Well 400 AMP/1 Phase/240 Volts 8,856.00 14,612.40 Stonebridge Well 300 AMP/3 Phase/480 Volts 9,356.00 15,437.40 Route 24 Well 300 AMP/3 Phase/480 Volts 9,356.00 15,437.40 Spring Grove Well 300 AMP/3 Phase/480 Volts 9,356.00 15,437.40 Total 40,636.00 67,049.40 Grand Total For Complete Installation 78,677.00 132,192.40 Mobile Generator Electrical Connections Questions? RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 19, 2013, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton has currently purchased a Mobile Diesel Generator to be used for supplemental Backup Electrical Power in an Emergency Event; and WHEREAS, the Department has determined that alternate emergency Electrical Connections are required at three (3) of the Town’s Essential Water System Facilities to provide continuous service throughout the Town; and WHEREAS, the Public Works Department solicited three (3) quotes from competent electrical vendors and Varney, Inc., met the specifications and had the lowest quote of $36,513.00 to complete installation at the three (3) locations; and WHEREAS, funds in the amount of $36,513.00 will come from the existing budget in 300.9900.407 Reserve for Contingency. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the installation of the Electrical Connections at three (3) locations by Varney, Inc. BE IT FURTHER RESOLVED that the Vinton Town Council does hereby approve the following transfer: FROM: 300.9900.407 Reserve for Contingencies $36,513.00 TO: 300.9500.799 Capital Outlay $36,513.00 This Resolution adopted on motion made by Council Member ________________, seconded by Council Member _______________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, Town Clerk