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HomeMy WebLinkAbout10/4/2011 - RegularBradley E Grose, Mayor Robert R. Altice, CoUncilmernber Carolyn D. Fidler, Vice Mayor Matthew S, Hare, Councilmernber "Maaik�. w, AGENDA &SA & IfUAWA U "I A. 6-30 p.m. - KRRIWA�A -1%;MrtR 311 South Pollard Street Vintonj VA 24179 (540) 983-0607 1 Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 A (7) the 1950 Code of Virginia, as amended, for consultation mfith Ieg counsel. I 2. ,n:,® approval of minutes for work session and regular meeting of September 20, 2011. G. AWARDS, RECOGNITIONS, PRESENTATIONS H. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda, a I C. Consider adoption • a Resolution approving the ..• Water •• Plan 1 Consider adoption of a Resolution appropriating funds from th Contrib/Trans Account to • Govt Expenditure Account for the Town first installment under Agreement with Roanoke County for the acquisition real estate at 304 Pollard Street, Vinton, Virginia, for the construction of th future Roanoke • Vinton Branch library. 2. `-•• • • to • right • way easements for ••. "• Company's Huntington • Transmission Line 3. Report on War Memorial Business Plan L. MAYOR M. COUNCIL I Finance • '-•e — August NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. MERX� October 18, 2011 — 6-30 • — Council in the Neighborhood Meeting — Living Water :.• Church • • 627 Vale Avenue October 25, 2011 — 6:00 • — joint Town Council/Planning Commission Meeting — Vinton War Memorial 0 MINUTES OF X RETREAT OF VINTON• • 1F AT ! i ! A.M. ON THURS 11, AT THE VINTON WAR MEMORIAL, 814 X �R AVENUE, !• i SHINGTON MEMBERS PRESENTBradley E. Grose, Mayor Robert #i - R. Altice Johnson,Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT- Christopher S. Lawrence, Town Manager Susan N. Town Clerk i • # # #..i • TV, ILA 'RUT 7o increase Tnertnuing Men Yne YOU11-1%, Tor coft� 5t�T'TlQe5 anU Tall i added will have to decrease. Some of the discrepancy can be funded by fixing the rate and lower allocation from general fund. generator. COMM Police Department — most services are a philosophy of law enforcement. Those services that may be considered value-added services help to improve relationships and help to deter crime in the Town. The Town Manager indicated he would give the new Police Chief the opportunity to evaluate the services of the department. Fire/EMS — made up of career and volunteer staff. Council felt that the level of EMS service was adequate, but expressed some concern about the level of Fire service, especially at night. Planning/Zoning — commented on ability to enforce code violations without stepping on toes, seems to be a fine line. Council considers most of these services to be Core and many are also mandated. it was suggested that the Planning/Zoning, Finance and other small departments be recognized for the services they provide to the Town. At 12-00 Noon, Council had lunch with staff. All department heads were present except for Chris Linkous and Consuella Caudill. War Memorial — value added services. The War Memorial has a lot of community value which may make it a higher priority but it has to be managed and has to control its costs, The only consistent concern that has been expressed is the catering Issue, Users not being able to do their own catering or provide their own caterer. A new plan is being developed for the facility and will be presented to Council in the near future and the catering issue is being addressed. Special Programs — value added services. Question asked about building maintenance and management, do we lose efficiency by not letting Public Works be responsible for everything? Different departments are responsible for contracting their own maintenance issues. It was suggested that Public Works be the responsible department or one individual who is in charge to follow up on these issues. Future maintenance of the pool was discussed. It was suggested that we need to begin now to be proactive in setting aside reserve funds to cover these future costs. Fund raiserS or other sources of income need to be targeted. R 9 Retreaton motion by Mr, Nance, seconded by Mr. Hare, with a vote of 5-0, Council adjourned the at ♦ • I�r_idie -Grose, Mayor Susan N. Johnson, • 9 MIM N 0 0 a # --IV] IN gg Les SSW I a 57-m MEMBERS PRESENT.- Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Christopher S. Lawrence, Town Manager Elizabeth Dillon, Town Attorney Susan N. Johnson, Town Clerk Michael Kennedy, Public Works Director Ben Cook, Police Chief Stephanie Dearing, Human Resources/Safety Manager ISM-1- M A -#-- Rates can be structured either as fixed, volUmetric charges, by customer classes or block rates based on a declining, inclining or uniform rate. Mr. Kennedy said he would be recommending an inclining block rate because it helps to promote conservation. There is also a service charge and he will •" recommending that we move away from a minimum charge. The service charge includes billing and metering and can include certain fixed operating cost& Anything not covered in service charge is covered in consumption charges. -Truer to naTe rerrenle sia 17 Tne goa s n - "I balance between the service and volume charges, A proof test was conducted using FYI 1 water sales quantities against FYI 2 forecasted revenue, The next -« is a dedicated work sessionof «« • hours• present - details of i and then give Council reviewtime to ! « presented and ask any questions. Gary Robbins of Greene Memorial United Methodist Church gave the invocation and Ms. Fidler led the Pledge of Allegiance to Flag.Rev. consent agenda, Upon motion by Mr. Hare, seconded by Approved minutes of September Mr. Altice, with a 5-0 vote, Council approved the consent agenda 6, 2011; adopted Resolution No. as presented, 1936 reappointing Consuella CaudillUnder « the Greater Roanoke Transit Company .•. • Resolution No # and 1938 i reappointing Robert A. Patterson Mr. Nance «a letter fromCooknaming Officer Michael L. Byrd as Police Officer for the Month of August. Works Department, upon his retirement. Upon motion by Mr. Altice, seconded by Ms. Fidler, with a 5-0 vote, Council adopted the Resolution recognizing Mr. Muse ` Town Manager gave brief comments onResolution authorizing the Town Manager to execute a Memorandum of Understanding with Roanoke County Public Schools for the installation of an electronic message board sign at the intersection of Washington Avenue and Bypass Road. Council has been briefed, given additional information and two neighborhood meetings were held. The Mayor reminded the citizens that they limit their comments to 19 accidentSchool property, but only the people that entered the School property Would see the sign. Dr. Turner then made comments that the School's PTA had recommended that they pursue asking Town Council to be allowed to put the sign on the Town's property at the corner of Washington Avenue and Bypass Road. 'Unen son] wascontributed to a digital si w foot x s foot sign. Residents adjacent # the area were concerned • # #- able to see the signand they are proposing t .s# landscaping to the area around the sign. Stovall• this intersections because Tat Schools, Town, Roanoke County, Civic Groups, Fire, Rescue, Police, Amber Alerts, Emergency notifications, any type of messages that do not fall within the category of moral turpitude. Dr. Turner commented that he had talked with David Hoback, "# # # r # • accidentsand he indicated that traffic accident data did not indicate an increase in due to distractions fromsign, phones and texting represent most of the distractions. Mr. Stovall again indicated that the proposals in the Memorandum of #- # # • provide ' property Is heeded for a right-of-way or if the property is going to be sold, the sign can be removed. At this time they need approval from the Town to use operate and what will be allowed on # go before the School Board's Construction Committee, an RFP will have to be developed and sent out, #s allocated, Councilagreement will be drafted and both the School Board and Town approval. 91 Springs has a base of four rows of bricks and this one would have to have at least ! rows.asked if the size limitation Stovallincluded the base and Mr. Stovall indicated that if Council wanted it included, it could be. The Town Manager stated that the maximum height, including the base, must be no more than six feet. Mr. ! that some! bases are encased in metal instead of brick,but r ■ can state that sign .. must #.... maximum of six feet including base. state that the maximum size of the sign and its surrounding structure be no morefeet x s The Town Manager referred to the Town's Zoning Ordinance wherein a V-shaped sign is considered a tingle monument sign as long as the angle lesss degrees, askedmonument signs are regulated. Mr. Hare if other locations• f" • , where they were #. why they will notwork.• said money issue. It was suggested that we put up three signs at the costs involved in construction, wiring and operation costs. The Mayor then opened the floor and received comments from the following sign, but the location. He indicated that currently workers park in sign is erected there, they will be blocking entrance to Preston Road. He asked if the property description in Item No. 8 in the MOU could be more specific by identifying the four tracts of land and if any or all of the tracts are sold, the sign will be removed, Paul Evans — 4134 Failing Creek Drive — concerned about safety and hazard of people looking at sign when approaching stoplight # causing rear end accidents.mentioned that the Civic acrossCenter sign is half a block down a straight road. #willput sign.also concerned with safety # asked Councilwould want the signfront door illuminated from 5 am to I I pm every day. William G, "Greg"Henderson Arcadia lived at this intersection most of # is notopposed to sign,but think location is wrong, He stated the dimensions are misleading, a 6 foot x i foot signnot a sign.School down some of the trees and put the sign on the School property, He commented they should use the $40,000 and make a second entrance into the School instead of building a sign. El Patrick W. Patterson — 4224 Twin Mountain Circle — spoke on behalf of business community.He owns property Washington Avenue, Raleigh Avenue and South Pollard Street� He believes in the Townand feels that the locationof # a key area for growth and that we should be progressive a proactive in drawing new businesses into Town. Tiffany • a • ' indicated that the sigh, but have brought Up concerns about safety, practicality • property and do not feel like their issues have •-_ properly addressed. She stated that Roanoke County and Vinton Police records indicate between June 24, 2010 and recorded crashes at the proposed a a asked was there another intersection#more crashes than that. Why <## another distraction,#- # sa • by the Planning Commission. She also read from the Roanoke •• • # #a- - • sa# -s a a -# • s - • srr- - County ar Policy that events serving alcohol cannotbe promoted, • events for over .#- of a • have no place on a high school message board. She asked how many Chamber events will be _#- to •- posted and if Chamber#- or business owners will be allowed to advertise their businesses on _ sign. She _• the Schoolsnot -e any other locations a suggested the W.E. Cundifft• • a William Byrd High School (now the RCCC) or the land near PFG. -a • s # a s s s --a ## . s •- a • a 2 use. Section 5-46 (d)(1) does not apply since this is Town property and not public -owned property. The Ma or `# that the Townwould not allow• f #` ww ! # ff# - # w- # # commentsAfter further a out any potent a Uure•' sign.the site, Mr. Stovall expressed concern that if Mr. Darnell's house sold (which is the last house) that they would be asked to remove the Mayor"'# that the MOU is currently written to give the Town the right to decide when the sign should be removed. one isold, he did not feel that the Town could have a concern. at the intersection due to the distraction of the sign. Ms. Rawling commented that there was no language in the MOU about or what would happen if the sign is damaged. She asked where the William Byrd Middle School# f f ## Mr. Stovallsaid both schoolssign. Karen #f Bexhill r ! if proposed f # # not exceed the 45 degree angle requirement. The Town Manager then corrected his prior statement that the angle must not exceed 45 degrees, the Code states must not exceed 30 degrees. A 91 double -sided sign can have up to a 30 degree angle and still be considered one sign. The Mayor asked if the total square footage allowable for that one V-shaped sign is 100 square feet in general business district and this signproposed to t'8square ManagerThe Town back to Section 5-46 which sets forth addition to whatever district you are in and the signage you are allowed, and this is general business,# -i 100 square playgrounds, r s other public in addition a that district signyou get anothersquare long as is on building or structure. For example, the High School is not f but f on !s would feet Up against the road as a monument sign. This does not apply in this instance. property and the Town Manager indicated it would not, but we would followother business in the Town, Peggy Harman - 644 Dillon Drive — asked if the Town Code provides for set -back requirements for signs and the Town manager said the Code provides that a monument sign has to be 10 feet off the night -of -way. However, all the property in question of t` or i Virginia Dooley # does notunderstand about - f of other digital si! # and the Town Manager indicated they are pole signs. She indicated she was wondering who would be able to read the sign and went through direction f and felt only • stopped going towards Stewartsville could read the sign. Mr. Stovall said the goal is to get people to read it when stopped about safety and people being distracted trying to read sign, Charles Hartman, jr. - 1042 Washingtonacross street from si�fin location and said it isjv. #- of #.! Mr. Stovall said want to get as many people coming west to read the Sign. He pointed on the diagram where they wanted the angle Anthony ! f Burkwater Drive, 917 East Washington Avenue — asked if VDOT comes in and asks to put a sign at this location i to prevent them fromdoing it? The Town Attorneysaid that VDOT can put signsown rights -of - way a put the Virginia Logos Program signs in the Town's rights -of -way subject to approval by the Town Manager, Mr. Conner said he would be happy to have the sign in front of his office rather than - blinking stoplight at Mountain Mr. Hartman; Sr. stated that the blinking stoplight was a good idea for # that he has two businesses in Townand the Town worked ! the placement of # Upon motion by Mr. Hare, seconded by Mr. Nance, with a vote of i Council took1 minute recess at : p.m. Council reconvened•# # at : # askedwere to give their comments. ! tax #-... and if property ! # and is being redeveloped,! would have to be removed. Mr. Nance asked is an MOU is a binding contract and the Town Attorney indicated it depends on how it is written. Mr. Nance commented that if the Town is being asked to accept this gift of a someone who voted yes loses the election in the Spring and there are then three Council members Who want to get rid of the sign, seems like it would be moved. The Town Attorney said she did not ! # be 91 # # # e # s• -#• # a a r • #�# # a.a a # s • #a .. #. .;#..-" • as # # # a # a.,. # # # # •# ' # I # a • # a •# a # #- a- -# a- a NFIFFMIR OrIng MUSU proposals ORM to CUTTIM jut.#s a Mr. Altice said it appears they have chosen one site, this one or none. There should be other places to put the sign with fewer objections. Mr. Stovall responded that other sites would cost more money and they have a limited budget #sign. a # # ## # # • _ •# • a # a a- • # # sa- # #- # # # # • # # 11711M MUM ate uin locations in the Town that are more appropriate. Mr. Hare also expressed that he understood the feelings of the # - # • a a as# s• - # • # r #• • # • neighborhood a mentioned a similar situationon • and Bypass#reportsare#signs distractionscause a the Town# • that if safety is an issue, we can as something about it. He wants to support the Schoolbecause he came Up in a very poor rural area and never had the benefit of # for school. This sign will support students and give them a sense of pride. He stated that 10 plus years from now if a gas statio bank or restaurant goes in that area, their sign Will go on th I comer because that is where all signs g!, Future land use te that one day there will be a sign there anyway and consideri that, supporting the students and what the sign can bring to t Town, he has to support I � Defeated Motion for Resolution 1 to be rejected Mr. Nance then commented that he would not the sign in his front yar4o-ivt 4 11##k at the sit-vatit'n sim�tly f rim -that IN41,04 4-,e ern-tti4m only. There is absolutely every right for everyone who drives by MINIM RIN 11 Mr. Nance stated that each step is clarifying the process a little more and he wants to make sure the changes discussed tonight are included. No. 3 is amended to provide that the landscaping inp #_ ##_• # # a a` School Board, Item No. 9 is amended to add the language "publ The Town Attorney #clarifiedthat inaddition final approval would come back to Town Council as opposed to Town staff is also an amendmentto the MOU in unnumbered paragraph tw# 102 The Town a. commented on Resolubonto appropriate $13,377.14 from VML Insurance as settlement for damage to a dump truck. Upon motion by Mr. Nance, seconded by Ms. Fidler, with a 5-0 Vote, the Resolution was approved as presented, ! a • as - a' '• _# a a • - s The advised CouncilClosed issue of our # a _aa • -• _aa a ! * ## a -a '- a a # ** 1 # Z Maj Clean ! on ##"" #. illiam #is looking for # jobs. Upon motionby ....�. seconded Fidler, by Mr. Nance, with a 5-0 vote,#adjourned at 1004 # Bradley ! t Susan N. Johnson, ! In TO: TOWN MANAGER'S OFFICE FROM: Public Works Director DATE: 27 September 2011 SUBJECT: Adopt Regional Water Supply Plan Issue/Purpose. To request approval of the Roanoke Valley Allegheny Regional Commission — Regional Water Supply Plan. Background. Code of Virginia, Section 62.1-44.3 8:38: 1 established a requirement for a statewide water supply planning process. All cities, counties, and towns in the Commonwealth are required to Prepare a plan in accordance with Virginia State Water Control Board Regulation 9 VAC 25-780, The plan addresses seven essential inforniation elements: (1) Existing water source. (2) Existing water use, (3) Existing resource. (4) Projected water demand (5) Water demand management. (6) Drought response and contingency plans. (7) Statement of '• and alternatives. -Tffe— own parricipatea in • aevelopment witti flie counties I cites of Roanoke and Salem; and the towns of Boones Mill, Buchanan, Fincastle, Rocky Moun and Troutville. The Western Virginia Water Authority (WVWA) and Bedford County Public Service Authority represented the • they serve during the planing process. Draper Aden • served as consulting engineer and prepared the actual plan. The • is • to have a water surplus by the year 2060 • ,•• 0.5 MGD. The participating • c*llcctivel,,,i.*r*ieet a -,vet rei!i • •i 100q�WIT40, ama IN M—. MOV741r,74 i1aKC TT MCI` I I-CULIJIVIn rialit allu NIL�Fplcificiuifig Elie —IT I ;I i-i Aarvins " ()VU Ausurvoir wit I) lifunional suppYy Tront Smith • Lake. •• .• of the regional plan, it will be submitted to the Virginia Department • • Quality for final review • approval. ••• • the • does not in any way bind the Town to any recommendations in ("V6 4 to address supply deficits. Plan reviews and updates at 5 and ten year intervals are required by the water supply • ACTION REQUESTED: Town Council approve a resolution adopting the Roanoke Valley Allegheny Regional Water • Plan. A V V VA 2 QN M410) 0 MY 19 0 1 Attachments: Resolution