HomeMy WebLinkAbout9/16/2014 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, September 16, 2014
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. CONSENT AGENDA
1. Consider approval of minutes for the regular Council meeting of September 2,
2014.
F. AWARDS, RECOGNITIONS, PRESENTATIONS
1. Proclamations for three Vinton Volunteer Firefighters for 50 years of service
a. Bennett Powell
b. Donald Thomas
c. George Stone
2. Proclamation for Fire Prevention Week
3. Officer of the Month for the Month of August – Officer Michael Caldwell
G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
H. TOWN ATTORNEY
I. TOWN MANAGER
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr., Council Member
William “Wes” Nance, Council Member
Sabrina M. Weeks, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution in support of an application for RVAMPO Fiscal
Year 2014-15 Regional Surface Transportation Program (RSTP) funds for a City of
Roanoke and Town of Vinton Joint Application for a Tinker Creek Pedestrian
Bridge, Walnut Avenue and 8th Street Intersection Improvement and
Comprehensive Traffic Intersections Improvements.
2. Consider adoption of a Resolution in support of a public grant application to VA
DGIF for the Tinker Creek Public Boating Access Facility Improvement Project at
801 3rd Street.
3. Consider adoption of a Resolution awarding a bid and authorizing the Town
Manager to execute a contract with Wells Construction Co., Inc. in the amount of
$314,200.00 for the Jefferson Avenue Waterline Project.
4. Consider adoption of a Resolution appropriating funds in the amount of $4,000.00
received through the VML Insurance Programs Risk Management Safety Grant
Program to the Public Works budget.
UPDATE ON OLD BUSINESS
J. FINANCIAL REPORT FOR JULY 2014
K. MAYOR
L. COUNCIL
M. ADJOURNMENT
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to
the meeting date so that proper arrangements may be made.
NEXT TOWN COMMITTEE/COUNCIL MEETINGS:
September 24, 2014 – 8:00 a.m. – Public Works Committee meeting – Town Manager Conference
Room
September 30, 2014 – 8:00 am to 5:00 p.m. – Council Strategic Planning Session – Vinton War
Memorial
October 7, 2014 – Council Meeting Cancelled – Council and Staff attending Annual VML
Conference
Meeting Date
September 16, 2014
Department
Town Clerk
Issue
Consider approval of minutes for the regular Council meeting of September 2, 2014.
Summary
None
Attachments
September 2, 2014 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:30 P.M.
ON TUESDAY, SEPTEMBER 2, 2014, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr.
William W. Nance
Sabrina M. Weeks
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Theresa Fontana, Town Attorney
Susan N. Johnson, Town Clerk
Ryan Spitzer, Assistant Town Manager
Gary Woodson, Public Works Director
Barry Thompson, Finance Director/Treasurer
Joey Hiner, Public Works Assistant Director
The Mayor called the work session to order at 6:00 p.m.
for a briefing on two project efforts, a conceptual Eleven
Intersection Traffic Improvements Plan and the existing
VDOT Walnut Avenue/8th Street Intersection Improvements.
Before the presentation by Mr. Woodson, the Mayor asked
for a brief history of the RSTP grant funding. The Town
Manager responded that RSTP (Regional Surface
Transportation Program) funding was first made available
last year because the Roanoke Valley’s designation as an
MPO (Metropolitan Planning Organization) grew to the next
level of an urbanized area boundary population of over
200,000. Because of this, the federal government has
issued additional funds to our local MPO which then decides
how to distribute those funds through our member Roanoke
Valley organizations. We need to decide how we can best
compete for the $14 million that has been designated for our
area over the next five years. Last year we received
$100,000 for the Walnut Avenue sidewalk project.
The pedestrian bridge project that Anita McMillan briefed
Council on at the last meeting was out-year funded to 2017.
The Walnut Avenue/8th Street Intersection project was
submitted last year and the Eleven Intersection Traffic
Improvements Plan is a new project for consideration.
Gary Woodson began by showing a current aerial view of
the Walnut Avenue/8th Street intersection. He commented
that in 2010, VDOT was asked to move forward on
preliminary engineering for this project and in March of that
year, VDOT held a pre-scoping meeting and discussed
conceptual plans and ideas on how they would move
forward with the project. Several ideas for the project
2
included a roundabout, a non-signalized intersection and a
signalized intersection. Based on the railroad tracks and
traffic counts, it was determined at that time that the Town
was interested in the traditional signalized intersection.
There has been no further progress on the project nor is
there a concept plan. The pre-scoping estimated budget
from VDOT to do the project is $2,334,931 which is subject
to change. The current expenditures on the project to date
are $5,372 and the current allocations through the RSTP for
the FY2017-FY2019 timeframe is $2,093,372.
The Town Manager commented that when the Walnut
Avenue project was started several years ago, it was
envisioned as one project. In late 2008, VDOT indicated
there was only $3 million available and the bridge would
take all of that. Just before 2010, our former Public Works
Director suggested that we look divided the project into
three phases--the bridge, the intersection and everything
from the bridge to downtown which is primarily streetscape.
The next phase is the intersection and the only work that
has been done up to this point is a review of the geometry of
the traffic circle along with the railroad tracks and the
ownership of Southern States, Alvero’s Market and Viking
Fence. There is not enough room without the taking or
purchasing of all that industrial commercial property. The
other alternatives would be a T-intersection with traffic
signalization tied into the railroad tracks or a non-signalized
intersection which is what we currently have and is not the
best option. One idea is if we submitted this as an RSTP
project, would it help to speed it up. If VDOT only allocates
small amounts of funding every year, it will take a long time
to get to $2 million and the longer we wait the cost of
construction goes up.
Vice Mayor Hare asked if staff believed this to be the most
dangerous intersection. Mr. Woodson responded that this
was No. 2 on our list of priorities and the W alnut Avenue
bridge replacement was No. 1. When VDOT asked for us to
identify our No. 1 priority project, this was submitted.
Mr. Woodson next briefed Council on a conceptual Eleven
Intersection Traffic Improvements Plan by first showing an
aerial view of all the Town’s intersections. He commented
that we would break up the intersections into five different
phases over a five-year period. The Niagara Road and
Vinyard Road intersections with Hardy Road would be the
first order of priority. We would then continue with the PFG,
3rd Street and Pollard Street intersections with Virginia
Avenue in Year 2; Clearview Avenue and Bypass Road with
Hardy Road in Year 3; Bypass Road and Mountain View
3
Road with Washington Avenue in Year 4 and Pollard Street
at Washington Avenue/Gus Nicks and Lee Avenue in Year
5.
The entire project is projected to cost $2,750,000, but this
phasing would break it down into $500,000 per year at a
cost of $250,000 per intersection. The scope of services for
the $250,000 would be surveying, engineering, minor
pavement modifications and full signal installation upgrades
to include controller, mast arms and detectors. If we want to
add other items such as crosswalks or markings, that would
increase the costs.
We have been talking with a consultant whose traffic
engineers can put together the grant application for us at a
cost of $1,500 which we hope would give us more of an
advantage to try and capture some of the RSTP funding.
In response to a question from Mr. Nance regarding the
ability for the intersections to interact with one another even
though they will be done in phases, Mr. Woodson stated that
we would have that ability at the conclusion of the project for
all intersections to be able to interact and signalize them to
help with normal traffic flow as well as during special events.
Mr. Adams asked about traffic data that would show the
number of accidents at each intersection and Mr. Woodson
responded that the traffic engineer would pull that data and
take it into consideration. The first course of action if we get
funds allocated for this project would be the overall design
for all eleven intersections at a preliminary cost of
approximately $77,000. At that time we would review the
traffic data and could prioritize the intersections. The Town
Manager further commented that doing certain intersections
in one year are not only based on public safety but also the
geographic locations of the intersections.
Mr. Woodson next commented that the applications go to
the RSTP Committee which scores and grades the
applications based on certain criteria and their
recommendations are then forwarded to the local MPO for
their review and final decisions on which projects get the
funding.
Mr. Nance asked if the five-year plan for the eleven
intersections would be put in as one grant or five separate
ones. Mr. Woodson said we would put it in as one grant.
The Town Manager commented that we have to compete
each year for the next year’s funding. We will ask for the
total cost, but explain that we need to design the project first
and then show some logical phasing.
4
Vice Mayor Hare said that a complaint he has heard for
many years while serving on the Greenway Commission is
that we are not a pedestrian or bike friendly community. If
we are going to do these intersections perhaps we should
do them right even if it means that we might have to
eliminate some intersections from the project. The Town
Manager commented that these preliminary figures are to
replace the entire intersections. When an engineer comes
in and reviews each intersection, it may be that the mast
arms are fine in some and we just need to upgrade the
system. However, if Council would like for the project to
include a factor for pedestrian friendly crossings, we can do
that. The Mayor and other Council members agreed that we
need to include that for those intersections where it is
needed.
In closing the Town Manager commented that we have
three projects, the joint application with the City of Roanoke
for the Tinker Creek Pedestrian Bridge, the Walnut
Avenue/8th Street intersection and the Eleven Traffic
Improvements Intersections. Now that we have briefed
Council on all three projects, we plan to present our
recommendation of the order of the three projects to submit
for the RSTP funds at the next meeting and will need
Council’s approval to proceed with the applications. Council
gave their consensus to bring the matter back at the next
Council meeting for action.
The Mayor called the regular meeting to order at 7:00
p.m. The Town Clerk called the roll with Council Member
Adams, Council Member Nance, Council Member Weeks,
Vice Mayor Hare and Mayor Grose present. After a Moment
of Silence, Vice Mayor Hare led the Pledge of Allegiance to
the U.S. Flag.
Roll call
Under upcoming community events/announcements,
Mr. Nance announced the next Mingle in the Market on
September 13th. Ms. Weeks also announced the Chamber
Golf Tournament on September 18th at Hidden Valley
Country Club. The Mayor mentioned that the date of the
Fall Festival will be October 11th and Mr. Nance reminded
everyone of the Vinton Breakfast Lions Club pancake
breakfast the morning of the Festival.
Vice Mayor Hare made a motion to approve the Consent
Agenda as presented; the motion was seconded by Mr.
Adams and carried by the following vote, with all members
voting: Vote 5-0; Yeas (5) – Adams, Nance, Weeks, Hare,
Grose; Nays (0).
Approved minutes for the
regular Council meeting of
August 19, 2014
5
The Mayor announced that the month of September is
National Preparedness Month.
The next item for consideration was a Resolution
authorizing the Town Manager to execute a Lease
Agreement with Alexander Films, LLC for space in the
Health Department Building located at 227 South Pollard
Street, Vinton, Virginia. The Town Manager began by
commenting that staff was approached by Marc Hutchins of
Alexander Films to film several scenes for a family-friendly
movie in Vinton. During the filming, they are in need of
office space in Town and we are recommending the vacant
space on the top floor of the Health Department building for
a three-month time period from September to November.
We have worked with our Town Attorney to draft a Lease
document which was included with the agenda. Our
proposal is to charge $200 per month which will cover our
utilities and we will work with them to get telecommunication
services which the Lease provides they will pay for.
The Resolution provides for the Town Manager to execute
the Lease and we have three changes to make to the draft
that has been presented. After talking to the Town Attorney
and based on Mr. Hutchins’ current insurance coverage of
$1 million, we are in agreement that is enough. Regarding
the language concerning worker’s compensation insurance,
Mr. Hutchins has all contracted employees. However, we
are leaving the language in the Lease in the event he should
hire any of his own. Also, he has requested five keys and
we had the two doors re-keyed today and will change the
number of keys in the Lease.
Mr. Hutchins next made comments that the film they will be
producing is a romantic comedy and all of their films are
family in nature. He first made contact with Mr. Spitzer and
he was very welcoming and all the other contacts he has
made in the community have been very supportive of the
film. They will be shooting from October 12th to November
8th, six days a week and being able to have this office space
for pre-production increases the productivity. Mr. Hutchins
further commented that there will be a need for background
extras and they have scheduled a big local casting call at
Thrasher Church.
After additional comments by Council, Mr. Adams made a
motion to adopt the Resolution as presented; the motion
was seconded by Ms. Weeks and carried by the following
roll call vote, with all members voting: Vote 5-0-1; Yeas (4)
– Adams, Nance, Weeks, Grose; Nays (0); Abstain (1) –
Hare. Vice Mayor Hare indicated that he abstained from
voting due to the fact that his niece is a contractor for
Alexander Films, but he is fully supportive of the film.
Adopted Resolution No. 2076
authorizing the Town Manager
to execute a Lease Agreement
with Alexander Films, LLC for
space in the Health Department
Building located at 227 South
Pollard Street, Vinton, Virginia
6
Under update on old business, the Mayor asked about
the amendment to the animal ordinance. The Town
Manager responded that he has been discussing with staff
the process to enforce the proposed changes to the
ordinance. The proposed changes will allow for up to a
total of four dogs or cats or a combination thereof with the
option to require that two of the four are spayed or neutered.
The Mayor also asked about the approximate schedule of
the streetlights installation in the downtown area. The Town
Manager commented that we had one submission at the bid
opening that was way over budget. After discussing the bid
further with the contractor, we now understand that they
priced putting conduit all over downtown and we already
have conduit there. If we are not able to work with this
contractor to get it within budget, we will have to re-bid it.
Mr. Adams asked about an update on the renovations to the
Fire House. The Town Manager responded that the
Roanoke County Board of Supervisors met last Tuesday
and all seemed very supportive of the project. They will put
it back on their September 9th agenda to allocate $150,000.
Two weeks ago the contract was signed to complete the
construction documents which is a five-week process.
The Mayor mentioned that a Proclamation was issued to
Belmont Christian Church for the 110th anniversary of the
Church and they will be having their celebration on
September 7th.
Joey Hiner, Assistant Public Works Director, announced that
Walnut Avenue between 4th and 8th Streets will be closing at
6:00 a.m. on Wednesday, September 3rd, for work on the
new bridge and it is expected to be back open on
September 14th. The Town Manager commented that we
will be planning a formal ribbon cutting for the actual
opening of the new bridge.
Mr. Nance made a motion to adjourn the meeting; the
motion was seconded by Vice Mayor Hare and carried by
the following vote, with all members voting: Vote 5-0; Yeas
(5) – Adams, Nance, Weeks, Hare, Grose; Nays (0) – None.
The meeting was adjourned at 7:42 p.m.
Meeting adjourned
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
___________________________________
Susan N. Johnson, Town Clerk
Meeting Date
September 16, 2014
Department
Fire
Issue
Proclamations for three Vinton Volunteer Firefighters for 50 years of service
a. Bennett (Benny) Powell
b. Donald (Donnie) Thomas
c. George Stone
Summary
Mr. Powell, Mr. Thomas and Mr. Stone will be present at the meeting for this recognition.
Attachment
Proclamations
Recommendations
Read Proclamations and present to the three volunteer firefighters
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, being called a volunteer firefighter means that you are an ordinary citizen who has helped
to save countless lives and billions of dollars’ worth of property; that you surrender
much of your time, not only to respond to fires but to upgrade your skills with constant
training and that you approach that work with a selfless dedication and the highest
degree of professionalism; and
WHEREAS, Bennett (Benny) Powell is one of those volunteer firefighters who has served the Vinton
Volunteer Fire Department for over fifty (50) years; and
WHEREAS Mr. Powell was first voted into the Department as a mascot in August of 1964; and
WHEREAS, during his tenure, Mr. Powell has served in many capacities such as Secretary for three
years, Lieutenant for one year and Captain for four years; and
WHEREAS, Mr. Powell has also served as the Assistant Chief for 15 years and the Fire Chief for 15
years and was named Chief Emeritus in 2011; and
WHEREAS, currently, Mr. Powell is serving as the Vice President of the Vinton Volunteer Fire State
Incorporation and has been since December of 1992; and
WHEREAS, he has been the backbone of the operations aspect of the Department as an active life
member for 30 years.
NOW, THEREFORE, BE IT RESOLVED, that I, Bradley E. Grose, Mayor of the Town of Vinton, Virginia, on behalf of Town Council and the citizens of our community, does hereby recognize Bennett (Benny) Powell for his 50 years of dedication, service, sacrifice and commitment as a volunteer firefighter to the citizens of the Town of Vinton and East Roanoke County. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of September 2014. _____________________________________________ Bradley E. Grose, Mayor
PROCLAMATION
WHEREAS, being called a volunteer firefighter means that you are an ordinary citizen who has helped
to save countless lives and billions of dollars’ worth of property; that you surrender
much of your time, not only to respond to fires but to upgrade your skills with constant
training and that you approach that work with a selfless dedication and the highest
degree of professionalism; and
WHEREAS, Donald (Donnie) Thomas is one of those volunteer firefighters who has served the
Vinton Volunteer Fire Department for over fifty (50) years; and
WHEREAS Mr. Thomas was first voted into the Department in August of 1964; and
WHEREAS, during his tenure, Mr. Thomas obtained a degree in General Firemanship in 1978; and
WHEREAS, Mr. Thomas has also served as a Lieutenant for two years, Captain for 11 years and
President for three years; and
WHEREAS, currently, Mr. Thomas is serving as the President of the Vinton Volunteer Fire State
Incorporation and has been since December of 1992; and
WHEREAS, he has been the backbone of the business aspect of the Department as an active life
member for 30 years.
NOW, THEREFORE, BE IT RESOLVED, that I, Bradley E. Grose, Mayor of the Town of Vinton, Virginia, on behalf of Town Council and the citizens of our community, does hereby recognize Donald (Donnie) Thomas for his 50 years of dedication, service, sacrifice and commitment as a volunteer firefighter to the citizens of the Town of Vinton and East Roanoke County. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of September 2014. _____________________________________________ Bradley E. Grose, Mayor
PROCLAMATION
WHEREAS, being called a volunteer firefighter means that you are an ordinary citizen who has helped
to save countless lives and billions of dollars’ worth of property; that you surrender
much of your time, not only to respond to fires but to upgrade your skills with constant
training and that you approach that work with a selfless dedication and the highest
degree of professionalism; and
WHEREAS, George Stone is one of those citizens who has served as a volunteer firefighter for over
fifty (50) years; and
WHEREAS Mr. Stone first started his volunteer firefighter career in Madison County in August of 1964
and was first voted into the Vinton Volunteer Fire Department in August of 1974; and
WHEREAS, during his tenure, Mr. Stone has served as a Lieutenant for five years, Captain for two
years and Secretary for 21 years; and
WHEREAS, currently, Mr. Stone is serving as the Secretary of the Vinton Volunteer Fire State
Incorporation and has been since December of 1992; and
WHEREAS, he has been a dedicated fire apparatus engineer/driver for Department as an active life
member for 20 years.
NOW, THEREFORE, BE IT RESOLVED, that I, Bradley E. Grose, Mayor of the Town of Vinton, Virginia, on behalf of Town Council and the citizens of our community, does hereby recognize George Stone for his 50 years of dedication, service, sacrifice and commitment as a volunteer firefighter and for serving the citizens of the Town of Vinton and East Roanoke County for 40 of those years. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of September 2014. _____________________________________________ Bradley E. Grose, Mayor
Meeting Date
September 16, 2014
Department
Fire/EMS Department
Issue
Proclamation for Fire Prevention Week
Summary
Fire Prevention Week urges our citizens to practice fire safety and prevention not just for a week
but all year round.
Attachment
Proclamation
Recommendations
Read Proclamation and present to Fire/EMS Captain Chris Linkous
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the Town of Vinton is committed to ensuring the safety and security of all those living in and visiting our town; and
WHEREAS, fire is a serious public safety concern both locally and nationally thus making smoke alarms a important element of a fire escape plan because smoke alarms give citizens an early warning so they can get outside of a home on fire quickly; and
WHEREAS, NFPA statics show that approximately 2 out of 3 residential fire deaths resulted from fires in residences with either no smoke alarms or no working smoke alarms; and
WHEREAS, working smoke alarms cut the risk of dying in a residential fire by almost half; and
WHEREAS, statics have shown in fires that are considered large enough to trigger a smoke alarm that hardwired alarms operated 93% of the time while battery operated alarms only worked 79% of the time; and
WHEREAS, when a smoke alarm has failed to alert the occupants, the root cause of the failure was because of either missing, disconnected or dead batteries; and
WHEREAS, per NFPA, smoke alarms should be installed in every bedroom, outside each sleeping and on every level, including the basement and smoke alarms should be mounted on the ceiling or high on a wall plus at least 10 feet away from the kitchen stove and the smoke alarms should be connected in a manor so when one alarms, they will all alarm; and
WHEREAS, Vinton’s first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and
WHEREAS, Vinton’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and
WHEREAS, the 2014 Fire Prevention Week theme, “Working Smoke Alarms Save Lives” effectively serves to remind us to practice fire safety by testing all your smoke alarms every month, replace the batteries every year and replace all your smoke alarms when they are 10 years old.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton and on behalf of Town Council and all our citizens do hereby proclaim October 5-11, 2014, as “FIRE PREVENTION WEEK” in the Town of Vinton and urges all the people of the Town of Vinton to test their smoke alarms during Fire Prevention Week 2014, and to support the many public safety activities and efforts of the Town’s fire and emergency services.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of September, 2014.
Bradley E. Grose, Mayor
Meeting Date
September 16, 2014
Department
Police
Issue
Officer of the Month for August 2014 - Officer Michael Caldwell
Summary
Officer Caldwell was selected as Officer of the month for August and will be recognized at the
meeting
Attachments
Memo from Chief Cook
Recommendations
Read Memo
Town Council
Agenda Summary
Meeting Date
September 16, 2014
Department
Planning and Zoning
Issue
Consider adoption of a Resolution in support of an application for RVAMPO Fiscal Year 2014-15
Regional Surface Transportation Program (RSTP) funds for a City of Roanoke and Town of Vinton
Joint Application for a Tinker Creek Pedestrian Bridge, Walnut Avenue and 8th Street Intersection
Improvement and Comprehensive Traffic Intersections Improvements.
Summary
In 2013, three RSTP grant applications were submitted, which included: 1) Tinker Creek Pedestrian
Bridge - $1,800,000; 2) Walnut Avenue Phase I - $100,000 (Funded); and 3) Walnut Avenue and 8th
Street Intersection Improvement - $2,088,000.
On August 19, 2014, Town Council was briefed on the RSTP grant funds joint application between the
City of Roanoke and Town of Vinton for a Tinker Creek pedestrian bridge. The proposed pedestrian
bridge will be from the Town-owned vacant parcel off Walnut Avenue, which will include a paved trail
from the pedestrian bridge to the Walnut Avenue Bridge and parking areas. The estimated cost for the
pedestrian bridge project is $1,459,500.
On September 2, 2014, Town Council was briefed on the RSTP grant funds for Walnut Avenue and 8th
Street Intersection Improvement Project, with an estimated cost of $2,334,931; and the Comprehensive
Traffic Intersections Improvements Project, with an estimated cost of $2,750,000. After further
discussion with staff, it is recommended that the Comprehensive Traffic Intersections Improvements
Project be completed in several phases.
Attachments
Power Point Presentation
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
PROJECT PRIORITIZATION
TINKER CREEK PEDESTRIAN BRIDGE
WALNUT AVENUE AND 8TH STREET INTERSECTION IMPROVEMENT
COMPREHENSIVE TRAFFIC INTERSECTIONS IMPROVEMENTS
TINKER CREEK PEDESTRIAN BRIDGE
1ST PRIORITY
TINKER CREEK PEDESTRIAN BRIDGE
TINKER CREEK PEDESTRIAN BRIDGE
Project Location
Walnut Avenue – Bridge Connection Between Glade Creek & Tinker Creek
Project Description
Bicycle & Pedestrian Shared Bridge
Bridge to be 12 Feet Wide and 250 Feet Long
Concrete Abutment Walls
Spans Tinker Creek
Scope of Work
Compliance with ASSHITO’s Guide for Bicycle Facilities
ADA Standards for Accessible Design
TINKER CREEK PEDESTRIAN BRIDGE
TINKER CREEK PEDESTRIAN BRIDGE
Cost Estimate
Engineering / Design Fees $ 145,000
Construction Cost $1,314,500
Total Cost $1,459,500
Project Schedule
Engineering – July 2015 to January 2016 (6 Months)
Bid Advertisement – February 2016
Construction Begins – April 2016
Completion – July 2016
WALNUT AVENUE AND 8TH STREET
2ND PRIORITY
WALNUT AVENUE AND 8TH STREET
URBAN HIGHWAY CONSTRUCTION PROGRAM
PROJECT HISTORY
January 2010
Town Manager Requested VDOT to move Forward Preliminary Engineering for Project
March 2010
VDOT Held Pre-Scoping Meeting
April 2010
Public Works Director Requested VDOT to Install Traditional Signalized Intersection over Proposed Roundabout
Currently
No Concept Plan / No Work Performed
Current Estimate
$2,334,931 – Pre-Scoping Estimate Subject to Change as
Design Develops
Current Expenditures
$5,372
Current Allocations
$2,093,372 – Majority of those Funds being Regional
Surface Transportation Funds (RSTP in FY2017 – FY2019)
WALNUT AVENUE AND 8TH STREET
VDOT’S CONSTRUCTION COST
COMPREHENSIVE TRAFFIC INTERSECTIONS
IMPROVEMENTS
3RD PRIORTY
INTERSECTIONS IMPROVEMENTS
Niagara Rd./Hardy Rd.
Vinyard Rd./Hardy Rd.
PFG/Virginia Ave.
3rd St./Virginia Ave.
Pollard St./Virginia Ave.
Clearview Dr./Hardy Rd.
Bypass Rd./Hardy Rd.
Bypass Rd./Washington Ave.
Mountain View Rd./Washington Ave.
Pollard St./Washington Ave./Gus Nicks Blvd.
Pollard St./Lee Ave.
INTERSECTIONS IMPROVEMENTS
Cost Projection Estimates
Eleven Intersection Improvements $2,650,000
Single Intersection Improvement $ 250,000
Comprehensive Preliminary Engineering Design Study $ 100,000
Scope of Services
Surveying
Minor Pavement Modifications
Full Signal Installation Upgrades
Controller
Mast Arms
Detectors
Pedestrian Crosswalk Improvements
Signals / Buttons
Marking
Handicap Ramps / Sidewalks
COMPREHENSIVE TRAFFIC INTERSECTIONS
IMPROVEMENTS
Phase I Preliminary Engineering Design Study $ 100,000.00
Phase II Year 1 650,000.00
Phase III Year 2 500,000.00
Phase IV Year 3 500,000.00
Phase V Year 4 500,000.00
Phase VI Year 5 500,000.00
TOTAL PROJECT COST $2,750,000.00
INTERSECTIONS IMPROVEMENTS
Funding Source
VDOT’s Regional Surface Transportation Program
Grant Application Due September 26, 2014 to Roanoke Valley
Area Regional Commission (RVARC)
CONCLUSION
Town’s Prioritized Projects
1. $1,459,500 – Tinker Creek Pedestrian Bridge
2. $2,334,931 – Walnut Avenue and 8th Street Intersection
Improvements
3. $2,750,000 – Comprehensive Traffic Intersections
Improvements
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
SEPTEMBER 16, 2014, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
A RESOLUTION requesting that the Roanoke Valley Area Metropolitan Planning Organization
(RVAMPO) fund the following Regional Surface Transportation Program (RSTP) Projects:
1. City of Roanoke and Town of Vinton Joint Application for a Tinker Creek Pedestrian
Bridge.
2. Walnut Avenue and 8th Street Intersection Improvement.
3. Comprehensive Traffic Intersections Improvements.
WHEREAS, the Council of the Town of Vinton has been advised of the availability of the Regional
Surface Transportation Program (RSTP) funds for the Fiscal Year 2014-15 Revenue
Sharing Program; and
WHEREAS, the focus of the RSTP applications is to provide connections to the residents of the Town
of Vinton to the Roanoke Valley Greenway System, and
WHEREAS, these connections can be provided by implementing bicycle and pedestrian
accommodations through a pedestrian bridge and improvements to the Town’s street
intersections; and
WHEREAS, the connection between communities encourages economic vitality; and
WHEREAS, it is necessary to file an application to be considered for the allocation of the RSTP funds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Vinton, Virginia, that:
1. The Town of Vinton wishes to apply for the RVAMPO Fiscal Year 2014-15 RSTP funds for the
following:
a. City of Roanoke and Town of Vinton Joint Application for a Tinker Creek Pedestrian
Bridge Project with an estimated cost of $1,459,500.00.
b. Walnut Avenue and 8th Street Intersection Improvement Project with an estimated cost of
$2,334,931.00.
c. Comprehensive Traffic Intersections Improvements with an estimated cost of
$2,750,000.00.
2. The Town agrees to provide administrative services to manage the proposed Projects.
2
3. The proposed pedestrian bridge and improvements to street intersections will enable residents
from the Town of Vinton and the Roanoke Valley, to travel safely from their neighborhoods to
Downtown Vinton, Walnut Avenue, Virginia Avenue, and to the City of Roanoke’s existing
Tinker Creek Greenway.
This Resolution adopted on motion made by Council Member _____________ and seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
Meeting Date
September 16, 2014
Department
Planning and Zoning
Issue
Consider adoption of a Resolution in support of a public grant application to VA DGIF for the Tinker
Creek Public Boating Access Facility Improvement Project at 801 3rd Street.
Summary
On July 1, 2014, Town Council was briefed on proposed improvements to the Tinker Creek Public
Boating Access site located at 801 3rd Street for use as a blueway connection to the Roanoke River
Greenway and Tinker Creek Greenway, both part of the Roanoke Valley greenways and trails system.
Some of the improvements including signage, a kiosk with safety information, a picnic table and
benches are to be undertaken by Jack Cranwell as an Eagle Scout Service Project.
On August 19, 2014, Town Council was briefed on Staff’s intention to submit an application for VA
DGIF grant funding that can be used to complete the rest of the proposed improvements to the site. The
grant will be awarded up to 75% of the total project cost. Staff is considering the submittal of an
application in the non-power boating access category which is at 75%, up to a maximum $15,000,
reimbursement for a site that provides for hand launch of human powered boats (canoes/kayaks) and at
least five (5) parking spaces. The existing canoe ramp site is owned by the Town; therefore, the real
estate property value, administration of the grant, and the Eagle Scout improvements can be counted
towards the 25% match requirements.
Attachments
List of proposed boat/canoe ramp improvements with costs and aerial maps
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, SEPTEMBER 16, 2014, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD
STREET, VINTON, VIRGINIA
A RESOLUTION OF SUPPORT FOR AN APPLICATION FOR A PUBLIC GRANT FROM
VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES (VA DGIF) FOR THE
TINKER CREEK PUBLIC BOATING ACCESS FACILITY IMPROVEMENT PROJECT AT
801 3RD STREET.
WHEREAS, the Council of the Town of Vinton, Virginia supports the submittal of a grant
application for the addition of a public boating access facility located on Town-
owned property, at 801 3rd Street; and
WHEREAS, the Council has been advised of the availability of VA DGIF funds for Fiscal
Year 2015; and
WHEREAS, the grant requested will not exceed $15,000.00 with a twenty-five percent (25%)
required match, of which $3,750.00 can include in-kind contributions; and
WHEREAS, the following conditions are required of the Town of Vinton for this grant: (1)
Allow public use of the facility for boating access for a minimum of 25 years; (2)
Maintain the boating access facility to VA DGIF standards; (3) Allow use of the
boating access facility without charging fees for parking and launching boats; (4)
Maintain proper launching depth at the bating access facility; (5) Complete the
project within twelve (12) months; and (6) Provide and maintain recognition
signage identifying participating parties.
NOW, THEREFORE, BE IT RESOLVED that the Council of the Town of Vinton, Virginia,
does hereby support the addition of and facility improvement to the Public Boating Access
Facility at 801 3rd Street, as defined in the grant application.
This Resolution adopted on motion made by Council Member _____________ and seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
Meeting Date
September 16, 2014
Department
Public Works
Issue
Consider adoption of a Resolution awarding a bid and authorizing the Town Manager to execute a
contract with Wells Construction Co., Inc. in the amount of $314,200.00 for the Jefferson Avenue
Waterline Project.
Summary
The Town contracted with WW Associates., Inc., to design the Jefferson Avenue Water Line
project which consist of the construction of approximately 2,030 linear feet of 8-inch water main
piping along Jefferson Avenue from South Pollard Street to Pine Street. The bids were opened
on July 23, 2014 and the low bidder was Wells Construction Co., Inc., in the amount of
$314,200.00.
Attachments
Recommendation of Award Letter
Agreement
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, SEPTEMBER 16, 2014, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF
THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town contracted WW Associates, Inc., to develop the design for the Jefferson
Avenue Water Line Project and the bids were opened on July 23, 2014; and
WHEREAS, the Project will consist of the construction of approximately 2,030 linear feet of
8-inch water main piping; and
WHEREAS, the low bid came from Wells Construction Co., Inc., in the amount of $314,200.00;
and
WHEREAS, Council needs to award the bid and authorize the Town Manager to execute the
contract for the work and approve the appropriation of funds.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby grant a
contract to Wells Construction Co., Inc., in the amount of $314,200.00 and authorize the Town
Manager to execute a contract and any other necessary documents, approved as to form by the
Town Attorney.
This Resolution adopted on motion made by Council Member ________________, seconded by
Council Member _______________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, Town Clerk
Meeting Date
September 16, 2014
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $4,000.00 received
through the VML Insurance Programs Risk Management Safety Grant Program to the Public
Works budget.
Summary
The Department is requesting that Council adopt the Resolution that appropriates funding received
from VML Insurance Programs Risk Management Safety Grant Program in the amount of
$4,000.00. The grant was approved for the Department's reimbursement for the purchase of garage
and fire safety equipment. VML Insurance Programs (VMLIP) has offered the Risk Management
Safety Grant program since 2000 to assist and encourage safety efforts for localities. The garage
and fire safety equipment purchased was recommended by Captain Linkous to assist the
Department in improving the storage and handling of flammable garage maintenance supplies.
Attachments
VML Grant Approval letter
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
SEPTEMBER 16, 2014 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, the Town participated in a Risk Management Safety Grant Program through the
VML Insurance Programs and received a check for $4,000.00; and
WHEREAS, the funds were not recorded as additional revenues available to spend by the Public
Works Departments; and
WHEREAS, the grant related funds need to be appropriated to the Public Works Administration -
Materials and Supplies expenditure account for the reimbursement of garage and fire
safety equipment purchased.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction.
FROM:
200.2404.040 VML Risk Mgmt Grant $4,000.00
TO:
200.1221.553 Public Works Administration - Materials and Supplies $4,000.00
This Resolution adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
Meeting Date
September 16, 2014
Department
Finance/Treasurer
Issue
Financial Report for period ending July 31, 2014
Summary
The Financial Report for the period ending July 31, 2014 has been placed in the Town’s
Dropbox and on the Town’s Website.
The Finance Committee will meet on Monday, September 8, 2014 at 5:30 pm to discuss this
report and will make a presentation to Council during the Council Comment Section of the
Regular Meeting.
Attachments
July 31, 2014 Financial Report Summary
Recommendations
Motion to approve the July 31, 2014 Financial Report
Town Council
Agenda Summary