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Home My WebLink About9/20/2011 - RegularBradley E Grose, Mayor Robert R. Altice, Councilmember Carolyn D. Fidler, Vice Mayor Matthew S. Hare, Councilmember William "Wes" Nance, Councilmember Vinton Town Council Regular Meeting Tuesday, September 20, 2011 AGENDA Consideration of: A. 6:00 p.m. - B. WORK SESSION Water/Sewer Rate Study Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 C. 7:00 p.m. - REGULAR MEETING D. INVOCATION — Rev. Gary Robbins, Greene Memorial United Methodist Church 1 Consider approval of minutes for work session and regular meeting of September 6, 2011. 2, Consider adoption of a Resolution reappointing Consuella Caudill to the Greater Roanoke Transit Company Board. 3. Consider adoption of a Resolution reappointing Robert A. Patterson to the Highway Safety Commission, 4. Consider adoption of a Resolution reappointing Doug Adams to the Highway Safety Commission. G. AWARDS, RECOGNITIONS, PRESENTATIONS Officer of the Month for August, 2011 — Michael L. Byr* 0 IT i�i MUM P NEW I INS I Eff H. CITIZENS' COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda Consider adoption of a Resolution authorizing the Town Manager to execute a Memorandum of Understanding with Roanoke County Public Schools for the installation of an electronic message board sign at the intersection of Washington Avenue and Bypass Road, Consider adoption of a Resolution appropriating $13,377.14 from the Virginia Municipal League, the Town's insurance carrier, as settlement for damage to a dump truck to the Wastewater System Maintenance Account. ��Sft 1111M NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings, Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper israngements may be made, Mau=#h '',11 •1 , K MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Christopher S. Lawrence, Town Manager Elizabeth Dillon, Town Attorney Susan N. Johnson, Town Clerk Michael Kennedy, Public Works Director Ben Cook, Police Chief Stephanie Dearing, Human Resources/Safety Manager Lauren Hodges, Facilities Manager Barry Thompson, Finance Director/Treasurer # •• # • • • •. 116 • • -• # # #- The Town Managery •► •• Ben Cook,Police Chief, wh4i .s• brief comments• • the renovated functionality electronicMayor Grose asked what the procedure would be to put the •e board signon ♦.. questions. After • comments fromCouncil,•Manager • # # # # # .#" • • # Sum and recommended that Council as well as the Roanoke County School Board take actionto approve. Counciladvised the Town Manager to place the item on the next agenda for Council's # #^ . # iI . . N * # 0 . . . 0 0 0 0 ^ 110 My Under consent agenda, upon motion by Mr. Hare, seconded by Approved minutes of August 2, Mr. Altice, with a 5-0 vote, Council approved the minutes as 2011 and August 16, 2011 presented. Ben Cook, Police Chief, made comments on the Departments First Place Award for Highest Safety Belt Use during the Click It or Ticket campaign that ran from May 22 until June 2, 2011. The DMV receives grant money that funds this campaign. Under unfinished business, the Town 111anager explained thA. this Resolution regarding the Agreement between the To and Roanoke County for the future Roanoke Vinton Branc Library was on the June 21, 2011 agenda and Council decided wait for Roanoke County to take action. The matter was to placed on the July 5, 2011 agenda, but was ornitted. T Agreement has already been executed and Council needs to tak action to adopt the Resolution. Upon motion by Mr. Nanc seconded by Ms, Fidler, with a 5-0 vote, Council adopted th Resolution as presented. I Adopted Resolution authorizing the Town Manager' execute Agreement betwe Town and Roanoke County f future Roanoke Vinton Bran] Library The Town Manager gave brief comments on the Resolution Defeated Resolution expressing expressing Council's displeasure with the new pneumatic Council's displeasure with the rpneumatic gun law gun law which was discussed by Council. Council asked why the Resolutions were not numbered and the Clerk explained to Council that at her suggestion in the future all Resolutions and Ordinances will be numbered after they are 2dopted. This will allow the Resolutions and Ordinances to be kept in sequence in the event one is tabled or defeated. Upon motion by Ms. Fidler, seconded by Mr. Altice, with a 3-2 vote, Council defeated the Resolution to express Council's displeasure with the new pneumatic gun law. The next item was an Ordinance to amend § 62-83, Discharging airgun, bow, gravel shooter, of Article V, Weapons, of Chapter 62, Offenses and Miscellaneous Provisions, of the Vinton Town Code and providing for an effective date. Upon motion by Mr. Altice, seconded by Mr. Nance, with 5-0 vote, Council adopted the Ordinance as presented. Adopted Ordinance to amend 62-83, Discharging airgun, bow, gravel shooter, of Article V, Weapons, of Chapter 6Z Offenses and MiscellaneOLVS Provisions, of the Vinton Town Code and providing for an effective date - Ordinance No, 917 FA The Town Manager commented on the Ordinance to update Adopted Ordinance to update and amend Article 11, Noise, of Chapter 34, Environment, to and amend Article 11, Noise, of reflect the Supreme Court of Virginia's ruling in Tanner v. City Chapter 34, Environment, to of Virginia Beach. He indicated that as Council requested a reflect the Supreme Court of distance of 50 feet was added to Section 34-26 (6), Police Chief Virginia's ruling in Tanner v, City ook responded to cor-jimensts or, noise compicaints on Jellersol-I of vilk4litica Wvokl) — Osdistance Street that they have a quick response and extra patrol. The No, 918 problems they are facing are delay in reporting and noise from a vehicle. Mr. Hare asked if Section 34-26 (8) would also cover glass packs. Chief Cook said if the vehicle is on the highway, they can cite them, On private property, because of the noise, they will extend beyond the 50 foot distance requirement. Mr, Hare also asked about Section 34-26 (10) concerning dogs and what clarified harassment, The Town Attorney indicated it would mean to provoke the animal. Mr. Hare asked about Section 34-26 (12) regarding alarm systems, Police Chief Cook said either the alarm companies can deactivate the alarms or the property owners have to have someone that can deactivate the alarm, The Town Attorney stated that a committee of local government attorneys and law enforcement officers worked on this Ordinance to make it workable and constitutional. W014121*111r.1001 RUMMUNI Barry Thompson, Finance Director/Treasurer made Adopted amended Resolution comments concerning the current software service/support authorizing the Town Manager to agreements with ACS and support on the AS400. During the execute an Application Hosting budget process, the Finance Department discussed the possibility and Technology Support of hosting the financial software because of the age of the AS400 Systems and Services and the ability to create a disaster recovery plan. Last year an Agreement with ACS, said agreement was reached with the Town of Rocky Mount for a Agreement to be amended to backup in the event of a system failure. However, hosting the include additional State statutes software on the internet is a better solution for the next three as required and expend the years Also, updates are behind and there are some additional necessary funds as set forth by features that the Department can take advantage of. this Resolution - Resolution No. 1933 The Agreement with ACS is a three year agreement and the funding for the first year has been included in the FY12 budget, The other two years will need to be appropriated in the upcoming budgets, Mr, Thompson indicated in talking with the Town Attorney that �tv?mnez4-4, Wz� ?4* the Agreement and Council is being asked to approve the Agreement with the understanding that these provisions will be added before finalized. I Mr. Hare asked about the agreement with the Town of Rocky Mount and the Town Attorney indicated she would review the agreement. The Mayor asked about the AS400 machine and Mr. Thompson said he is contacting some other users to see if they would like to purchase it and if there is any value in it. There are also two line printers that go with it. It was mentioned that it could be used for ,viarts. Mr. Nance reminded Council that we are agreeing to future expenses that we cannot get out of for at least three years. Mr, Thompson said the current costs of software support and maintenance on the AS400 will go away and this amounted to an additional $17,000. In addition, we will now have a disaster recovery plan that we did not have before. Upon motion by Mr. Hare to amend the Resolution to authorize the Town Manager to execute an Application Hosting and Technology Support Systems and Services Agreement with ACS and expend the necessary funds as set forth, said Agreement to be amended to include additional State statutes as required, seconded by Ms, Fidler, with 5-0 vote, Council adopted the Resolution as amended, Mike Kennedy, Public Works Director, advised Council that he currently has 40 bins in stock and in anticipation of seeing some spike in the number of recyclers that 50 more bins be purchased at a cost of $700.00. The Town Manager stated if they do run out of bins, you can still recycle in other containers in the interim. The next item on the agenda relates to a settlement with Verizon Virginia, Inc. The Town Attorney explained to Council that she had talked with Verizon's counsel before the meeting and he had still not gotten confirmation from Verizon that they would remove the confidentiality provisions from the Agreement. He assumes that they will do so because he talked with them about it before but has not gotten official approval, Council is being asked to authorize the Town Manager to sign the agreement if the confidentiality provisions are removed. The settlement funds have been received and they are of public record. Adopted Resolution authorizing the Town Manager to execute a Recycle and Win! Program Agreement with CCBCC Operations, LLC. — Resolution No. 1934 Adopted amended Resolution approving a settlement with Verizon Virginia, Inc. and El