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Home My WebLink About4/7/2009 - RegularBradley E. Grose, Mayor Robert R. Alfice, Councilman Carolyn D. Fidler, Councilwoman William "Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor ill s- 11111RIMIGGIRME1 AGENDA Consideration of: Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 B. INVOCATION — Rev. Lynn Alley -Grant, Thrasher Memorial United Methodist Church C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA Approval of Minutes: March 17, 2009 Regular Meeting and March 24, 200,jO Budget Work Session 2. Adopt Resolution No. 1815 to Reconfirm Support for Rail Alternatives to Complement Planned Improvements to 1-81 E. AWARDS, RECOGNITIONS, PRESENTATIONS I. RelaN, for Lilt — Laura Reiley 1 Effective Tax Rate Increase as a Result of Increased Assessed Value of Real Estate G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1. Set Real Estate Tax Rate for Calendar Year 2009 — Ordinance No. 880 2. Set Personal Property Tax Levy for Calendar Year 2009 — Ordinance No. 881 3. Set Allocation Percentage for Personal Property Tax Relief (PPTRA) in the Town of Vinton for the 2009 Tax Year — Resolution No. 1816 4. Group Health Insurance Renewal — Resolution No. 1817 5. Request Approval for the FY 2009/2010 Operating Budget for the Roanoke Valley Resource Authority — Resolution No. 1818 6. Reclassification of Part -Time War Memorial Position Resolution No. 1819 7. Vinton Farmers Market Guidelines J. MAYOR L. ADJOURNMENT NEXT TOWN COUNCIL MEETINGS: April 16 and 17, 2009 — Budget Work Session April 21, 2009 AT 7:00 — Regular Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NTONKIPARMW 1. Skate Park Committee Update - Ramps 2, Discussion - Proposed FY 2009/2010 Budget 2 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MARCH 17, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Ben Cook, Police Lieutenant Mary Beth Layman, Special Programs Coordinator A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — Amanda Overfelt C, PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. READING OF HISTORICAL DOCUMENTS E. CONSENT AGENDA 1. Approval of Minutes-, March 3, 2009 2. Quarterly Financial Report — December, 2008 APPROVAL F. AWARDS, RECOGNITIONS, PRESENTATIONS G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1, Vinton Vision Statement J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Vinton Dogwood Festival Committee Request Mayor Grose called the regular meeting to order at 7:00 p.m. Roll call, invocation Following roll call, Amanda Overfelt gave the invocation and the and Pledge of Parkway Wesleyan Church 4-year old Preschool class led the Pledge Allegiance to U.S. of Allegiance to the U.S. Flag. Flag. Former Virginia State Delegate and former Town Attorney, C. Richard Cranwell spoke on the history of the Town and extended his best wishes to the Town in honor of Vinton's 125th Anniversary. The Mayor, Council members and Town Manager read a collection of historical Town ordinances, resolutions and minutes in honor of the Town's anniversary. It was noted that some of the documents dated back to the early 1900's. The Mayor thanked staff for organizing the celebration events that had taken place earlier in the day. He recognized Mr. and Mrs, Raymond Stanley for their support of the Town and for attending Council meetings on a regular basis. He also acknowledged several members of the Dogwood Festival Committee that were present and commented on their many hours of work to put on the Dogwood Festival each year. He thanked his family for their support. The Consent Agenda was approved on a motion by the Vice Mayor, Approved Billy Obenchain that was seconded by Councilman Wes Nance and Agenda approved with all in favor. Mr. Nance read a letter from Police Chief Cooley naming Valerie Cummings, Detective Sergeant, and Monica McCullough, Detective, as Officers of the Month for the month of February, 2009. Mr. Lawrence reported on the proposed Vinton Vision Statement that was a result of the Council retreat that had been held in January. He commented that work had been ongoing for a couple of months to develop a vision for the Town and to determine where Council wants the Town to be in 20 years. He stressed that the Vision Statement was Council's vision for the community. He acknowledged that the statement is the first step in the Town's planning efforts to ascertain whether the vision statement corresponds with the vision held by the Town citizens. He added that Council would re -visit the vision statement after the planning process to ensure the Town remains on the right path. The Town Manager listed the six unifying principles contained in the Vision Statement and gave a brief explanation of each: 1. Neighborhood Vibrancy 2. Downtown Reinvented 1 Destination and a Gateway 4. Talk of the Town of Vinton 5. Vinton's Community Spirit Shines 6. Best Managed Town Consent Approved Vinton Vision Statement I Mr. Lawrence pointed out that the vision statement will be a guide as to where the Town focuses its resources, Mr. Nance stated that their vision statement is a good road map for this Council and for future Councils. He went on to say that he did not believe there are drastic changes that need to be made but he knew Council would like to see a more vibrant business community as there are too many empty buildings in the downtown area. He added that he was confident the Town would make it through this "rough patch" just fine. Mayor Grose thanked everyone for working on the vision statement and added that another important segment of this process would begin soon when the public meetings are held to get citizen input, The Town of Vinton Vision Statement was approved by a consensus of Council. Mr. Nance and Mr. Altice reiterated the Mayor's comments in Comments from the thanking the staff for their efforts to organize the Town's anniversary Mayor and Council celebration and welcomed Mike Kennedy who had returned from sick leave. Ms. Fidler stated she was really impressed with the celebration activities earlier in the day as well as the wonderful video done by Cox Communications that would begin airing the next day on Channel 9. She appreciated the staffs efforts in organizing the reception and for dressing in period attire for the day. Mayor Gross adjourned the regular meeting at 7:45 p.m. NVORK SESSSION Announce Public I-learinu, on EfTectiveTax Rate Mr. Lawrence added an item to the work session to advise COLInCil, as part ot'the bud -et process, that the Town has to establish the "E'11'ective Tax Rate" for this tax year. He reported that the Code of Virginia requires that notices be published and a public hearing held when the annual real estate assessment results in an increase of 1% or more of the total real estate tax levy. He further reported that, this year, the Town of Vinton's real estate tax levy has increased by approximately 3.37% or $4,526.00 for the calendar year 2009. Mr. Lawrence advised that the Town's Real Estate Tax rate would remain at $.03 per $100 of assessed value. He further advised that the public hearing would be held during the Council's regular meeting on April 7, 2009 at 7:00 p.m. I Vinton Do(,nvood Festival Committee Request Mr. La\vrence advised that board members from the Vinton Dogwood Festival Committee were present to report to CoLiticil on their plans tor a Dogwood Festival event was being planned l'or the Vinton Farmers Market on the evening of Saturday, April 25`I, where alcoholic beverages would be served. Bill Tyree. a Dogwood Festival Committee Board rnernber, introduced the other members of the Board that were present (Janet Tyree, Mary Beth Layman. Todd Bailey. Penny Gross and Joey Nicely.). Joev Nicely reported on the Festival Committee's decision to move the Festivals Saturday evenillg music event fi-0111 their usual location at the Roanoke Count), Career Center to the Farmers Market to allow alcohol beverages to be purchased and consumed. Fle noted that this would brine; in MUCh 11CCd funding fir the Doowood Festival, He also reviewed their plans to contain the event to the location of the market area which would be roped of to prevent anyone from leaving the area with a alcoholic beverage. He advised that the Doi)\vood Festival Committee had successfLilly Pat Oil events in the past that served alcoholic beverages and were aware of ABC reqwrements, Mr. Lawrence advised that if the event is to go forward. he felt that Staff would need to develop some type of administrative check list/sign-off or Public Gathering Permit that would he signed by the Town Manager and the Police Chief so staff" woLild know what the Town's oblioations were, to make sure the applicant has Insurance in place and the applicant has their 13C License. He assured Council that this type ofevent is done successf011y on a 1'recluent basis throw']IOLlt the Valley. Mayor Grose pointed otit that this request does not reqwre a formal decision by Cotincil at a regular COLIIICil rnecting, and that this work session item was scheduled to notify COLInCil that the event is being planned, Mi% Lawrence stressed that this event would not open the door to nurnerOLIS other rcqLICStS it' a permit is developed and PLIt in place beibre the next festival makes this request.. Also. since the Town owns the property, the 'Town can limit who is allowed to hold an event there. Mavor Grose asked about the number of monitors for the event and was advised that there wotild be six monitors as well as police officers. eels. l"idler asked who the monitors would be and Ms. Layman replied that there would be 11-5 to 30 voltinteers and that one of them would be Debbie Pins who has had Tips training (knowing how to recognize and handle those who are conSLlMilI&I alcohol). Mrs. Layman stated that the Virginia Defense Force has also been asked to help dUrin", the festival on Friday and Saturday. Mr. Obcnchain stated that he wanted the Town to be able to address this type of'request in the 111wre as there are some events that he would not support. Mr. Lawrence replied that staff would develop a policy that would allow the Town to be able to have some control Over this type Ofevent. N'll'. TVI-Ce Stated that would be supplying the beverages are highly responsible and will cart the open containers away. The Mayor asked it' non-alcoholic beverages Nvotild also be 4 served and Mr. Nicclsl replied there Nvould be. He advised that the C0111111ittCe VVOLIld be glad to come back 10 COLUICil to oive them an -after-event" report. C� Mary Beth Layman thanked everyone for taking part in the 125"' Anniversary earlier in the day and advised that there would be other events throm,,hout the near with this theme. I'lic work session adjourned at 8:28 p.m. APPROVED: Bradley F, Grose, Mayor ATTEST: Darleen R. Bailey. Town CICI-k- MINUTES OF A BUDGET WORK SESSION HELD BY VINTON TOWN COUNCIL IN THE VINTON WAR MEMORIAL BUILDING LOCATED AT 814 E. WASHINGTON AVENUE, VINTON, VIRGINIA AT 6:30 P.M. ON TUESDAY, MARCH 24, 2009 MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William E. Obenchain, Jr. kyl win 1 -.114 awingra ka �mmuyrgmm gmmz STAFF PRESENT: Christopher Lawrence, Town Manager Consuella Caudill, Asst. Town Manager Darleen R. Bailey, Town Clerk Herb Colley, Police Chief Beth Austin, Human Resources Manager Michael Kennedy, Public Works Director Laura Riley, Facilities Manager for War Memorial Barry Thompson, Finance Director/Treasurer Council held a brief discussion on whether to go ahead with the landscaping for the front of the Municipal Building, Health Department and around the three entrance signs. The Town Manager stated that it would be very helpful to him and to staff for Council to talk about the direction that Council wants the budget to take so that in the next couple of weeks, staff will be able to put the big pieces of the budget together, Mr. Lawrence briefly reviewed his approach to budget development that included short term strategies to get the Town through the next year or two versus long term strategies that include business improvements, maintaining essential public services, and trying to maintain the organization's investment in Town employees. He noted that employee costs make up more than half the budget. He went on to say that if Council wishes to prevent employees from be affected by the budget cuts, services and the way business is done will have to change, Mr. Lawrence reviewed his revenue forecast overview and advised that, at the present time, it looks as if the projected revenue shortfall for next year's budget will be in the range of $600,000. He added that if the budget is to be balanced next year, things are going to have to change in the area of services to the citizens, some of which will have a short term impact and some will have a long range impact on the way business is done in the Town. He gave examples of the some non -essential items in the budget that could be cut but would not change how services are provided to the citizens. A couple of those items he listed are the employee picnic at a cost of $5,000 and the $6,000 expense for the employee/volunteer/ boards/commissions gift cards. He advised that if the cards are limited to just the employees, the cost would be reduced by half. Other non -essential items are the Town Calendar that was developed last year, flower baskets for the downtown area and the special flower plantings at the Municipal Building, Health Department and at the entrance signs. He noted that funding for the hanging baskets has been cut by half by limiting them to the downtown area. He pointed out that if these items are cut, the Town could save approximately $30,000. He added that staff had already gone ahead with cutting some of these items. The Town Manager reported that he needed Council's direction regarding whether to go ahead with the hiring of the Fire and EMS Chief at a cost of $90,000. Mr. Obenchain responded that he felt the position needed to be put on hold for the present as there would be future equipment needs within the next three or four years that will cost approximately $1,000,000. Mayor Grose pointed out that he was on the Safety Committee and was very much in favor of hiring a Fire and EMS Chief, but he knew that it could not be done at the present time. He went on to say that when revenues improve, he wanted this to be a priority, The Vice Mayor stated that he had always been a proponent for keeping the Town's "Rainy Day Fund" at the level Council had set when it was put in place but now questioned whether or not part of the fund should be used to replace some of the revenue short -falls. He went on to say that he had a hard time supporting a decision to fund the flower plantings and hanging baskets when employees probably will not get a pay increase, The Mayor noted that he realized that the marketing the Town but would rather s, anything is taken from the employees. Town's appearance is an important part of e the hanging baskets eliminated before During a discussion regarding Police promotions, Mr. Obenchain asked it the funds that had been designated for the Captain's position, had been split between the two lieutenants. Chief Cooley replied that the Captain's position remains in the pay plan but the spot was replaced with an entry level street officer. The Chief reported that there is currently no second in command. He went on to say that, in his opinion, a second in command is needed so that there is someone ready to step up into his position when he retires. Chief Cooley explained his plan for department promotions and assured Council that the mid -year implementation of this plan would cost no more than $10,000. The Town Manager reviewed staffing at the War Memorial and pointed out that Ms. Riley's proposed budget for FY 09/10 Is $45,000 less than last year's budget as staff now has better information on the facility because it has been up and running for a full year. He further pointed out that the facility is struggling on the revenue side even though it stays busy. He pointed out that one of the reasons the facility's revenues are not meeting projections is because many of the events are sponsored by non-profit agencies that do not pay the top rates. Mr. Lawrence added that staff is hopeful the War Memorial will attract some "spin-off" business from the non-profit events. He went on to say that the facility needs to be better promoted to attract those events that will bring in the higher revenues, and, in order to do that, Mrs. Riley has requested another IN full-time person to help cover events so that she can go out and promote the facility. Ms. Austin stated that the second full-time position would cost $45,000. Mr. Lawrence asked if there was an interest in pursuing funding of the position in the upcoming budget. The Mayor responded that he agreed it is important for Mrs. Riley or someone to be out promoting the War Memorial. He added that it was his opinion this investment would come back very quickly. Ms. Fidler added that she felt it is essential that Mrs. Riley has the time to do the proactive things that have to be done to promote the War Memorial, Mrs. Riley reported that repeat business was beginning to increase but it continues to be short term events. She added that she would like to have the time to call some of those who have had events during the past year to invite them to plan another event at the War Memorial. Mr. Lawrence reviewed staff's recommendations for employee salary adjustments and pay -for -performance. He advised that if Town employees do not get a raise this year, the Town would not loose ground because no local governments in the region are giving salary increases this year, He explained an idea he had, if the funds are available, to give every employee who has a satisfactory job evaluation, a bonus or cash payment in the range of $200.00 sometime next spring. He added that this would cost the Town approximately $18,000 and would be done only if revenues were on target. The Town Manager reported that staff has looked hard at Training and Travel, Dues and Subscriptions, Part-time, Over -time and Contractual Services and will do so again to assure they are kept in check. He assured Council that the Town would continue to pay for any employee training that is required for professional re -certifications. During his comments on the value of the Town's part-time employees, Mr. Lawrence assured Council that taking care of the Town's full-time employees would be his first priority. Mr. Lawrence talked about the Vinton Pool operations. He advised that the pool brings in $29,000 but costs approximately $90,000 to operate, leaving a total of $61,000 for the Town to fund. He advised that Roanoke City will be closing both of their public pools this summer which might bring more people to the Town's pool. He pointed out that if this happens, operational costs would increase. The Town Manager recommended raising all admission rates by $,50 which would increase revenues by $7,000. He also recommended they also raise the pool party rates by $5.00 per hour, increasing revenues by $1,500. These increases would bring the net operating costs down to $52,500. Mr. Lawrence reported that even though the Town is grandfathered from Health Department requirements for filters and pumps, this equipment will eventually need to be replaced at a cost of $70,000. He advised that the pool needs work if it is to be operated at a level of appearance, maintenance and style that is expected for a Town facility. In response to an earlier request for more information, Mr. Lawrence provided Council with information from a survey done the year before on the ages of those who use the pool and where they live. It was pointed out that the cost to make the State required changes on the pool's drains would be $4,000 to $5,000 and has to be done this year. The filter and pump improvements, ideally, would be funded in next year's budget. Mr. Obenchain observed that he had a problem spending $52,000 of the citizens' money to operate the pool when over 60% of the users do not live in the Town and would not pay anything for the needed improvements, Mayor Grose expressed shock to learn the pool is costing the Town so much and agreed with Mr. Obenchain that it's not fair to the Town's citizens, The Town Manager stated that Mary Beth Layman has recommended admission rate increases that range from $2.00 to $4,00. This would increase revenues by $7,000. He asked for Council's guidance within the next two weeks as to whether they want to close the pool or not. Mr. Lawrence advised that it costs the Town $486,797 to provide Town citizens with curbside refuse pickup, bulk homeowner disposal and adopt a truck services. He further advised this cost does not include capital expenses for equipment or Town purchased containers. He added that the Town receives $110,000 annually from Roanoke County toward this cost. Mr. Lawrence noted that according to an agreement with the County that if Roanoke County decides to fully fund their refuse collection program outside of the general fund, they would stop making the $110,000 payment to the Town.. Mr. Lawrence reported that another possible source of revenue would be a monthly fee of $10.00 to $13.00 per residence/business for refuse pickup. This would bring in between $370,000 to $480,000 per year in new revenue. Mr. Obenchain chain asked if the fee would be billed monthly and was advised that the best way to do it would be to make it a part of the bi-monthly utility billing. A discussion ensued as to whether the Resource Authority had ever considered the option of taking over residential trash collection for the member agencies. Mr. Kennedy responded that he was not aware of any conversations on this issue. Ms. Fidler made the comment that if that happens, it would be one more reason for the Town not to exist and that she was not in favor of it. Another fee discussed was a fee for the Adopt a Truck program that is now available at no cost to the citizens. The possibility of Cycle Systems going out of business and the repercussions to the Town was reported to Town Council. Following comments on the two issues, Mr. Lawrence inquired as to whether Council wished to consider putting in place a refuse collection fee. Mr. Obenchain recommended that they might want to begin this process by laying out the groundwork to begin charging a fee for refuse collection next year. The next Issue discussed was paving and how much to cut back so that reimbursement funds in the amount of $950,000 from the state are not affected, During a discussion on animal control costs, Mr. Lawrence brought up the possibility of a wildlife service fee. He asked for Council's guidance on whether to consider charging a fee for the service or possibly giving up the service all together. He noted this would allow the animal control officer to focus on higher priority issues or having his workload redistributed or refocused. The Police Chief was in favor of the Town Manager's recommendations to charge a fee or to do away with the service. Mr. Obenchain and the Mayor both agreed with this recommendation. Council and staff discussed the possibility of charging a cigarette tax for tobacco products sold in the Town. It was reported that this tax would generate somewhere between $30,000 and $40,000 at a tax rate of $-20 per pack. It was noted that this would be a decreasing revenue source as the number of people who smoke is decreasing- After some discussion, Mr. Altice and Mayor Grose supported this recommendation. Mr. Thompson advised that he would further research the issue and report back to Council. The Town Manager recommended that the administrative fee collected by businesses to calculate Meals Tax for the Town, be reduced from 3% to 1%, This would bring in additional revenue in the amount of approximately $17,000. Planning and Zoning fees were discussed and it was recommended that most of those fees should be increased. Mr. Altice asked for some comparisons with what other localities charge and the Town Manger replied that staff would furnish Council with this information. Mr. Lawrence advised Council that staff would be taking a close look at War Memorial revenues in order to determine if there was anything that could be done to improve them. Another issue that was briefly discussed was delinquent accounts. During a discussion regarding the elimination of the decal fee, Mr. Thompson pointed out that he felt the Town would have been better off to have increased the personal property tax rate instead of instituting the VLF fee when the Town eliminated vehicle decals as the tax would be easier to collect. When asked by Council if it was too late to do it this year, Mr. Thompson replied that it was too late for this year but can be considered for next year. The Town's website was discussed and the fact that the Town is not able to collect tax payments on line because of a convenience fee charged by credit card companies that would require software changes by the Town. Mr, Lawrence stated that if the Town is able to get a new professional website, all taxes and fees could be paid on line. He reported that the cost for a new website would be about $30,000 and he wanted to see if there was any way to fund it. He commented that the web is the premier spot for information and it's the Town's responsibility to make sure it's capabilities are utilized in the best way possible. Downtown revitalization and development/business process improvement and education were briefly discussed. In response to a question from Mr. Altice, Ms Caudill gave a report on the progress of the work done at the Vinton Business Park. Mr. Lawrence advised that staff would go through the budget again in order to see if any more cuts can be made and then come back to Council on April 7 t h with a clearer 5 picture of where the Town stands financially. Mr. Thompson pointed out that a major portion of the money spent from the Reserve Fund was for Public Works equipment and the $450,000 that was spent to replace the ball field at the Vinton War Memorial, He also mentioned that the Town had also spent a lot on paving. Ms. Fidler asked the Town Manager about the cost savings if the Police Officers were not allowed to take their vehicles home and Mr. Lawrence responded there would be very little cost savings if the program was cut, probably not more than $1,000. One topic discussed was whether the Police Department had been given permission to institute the vehicle take-home policy. Ms. Fidler brought up the fact that she felt it was nearly impossible to get information on the Senior Citizens activities as there is very little listed on the website. Mayor Grose pointed out that if Council decides to not open the Vinton Pool this year, there would be no public pools open in the entire Roanoke Valley. Mr. Lawrence reported that if Council decides to open the pool this year, the current budget would have to fund pool operations only for the month of June with the remainder of the operations costs coming from the 2009/2010 budget. He went on to say that this year's budget already has funding included for this expense so it would cost only $45,000 for the rest of the season, not $90,000. Mr. Obenchain brought up the fact that if the pool is not closed, the Town is going to have to Invest a large amount for major repairs and upgrades. He added that if revenues continue to drop, the Town needs to inform the citizens that this will be the last year the pool will be open. The Mayor agreed with Mr. Obenchain. The Town Manager reported that Mr. Nance had requested a work session item for the April 7t' meeting to discuss other uses for the skateboard ramps. The work session adjourned at 10:25 p.m. ATTEST: MAY= 1000: 1 I RESOLUTION NO. 1815 AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 7 AT7:00 P.M. IN THE COUNCIL CI-IANIBERS OF "I VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. Co Reconfirm Support for Rail Alternatives to Complement Planned Improvements to 1-81 WHEREAS, the 1-81 corridor is increasingly the route of'choice for trucks traveling between the increasingly northeast and the south/southwest because of' congestion on 1-95 and expanding shipments generated by the North American 1--i-ce'l-rade Act; and WHEAZE'AS, roadway improvements alone are not projected to adequately address forecasted con-estion levels on 1-81 dtinno the time horizon of the current Long -Range Transportation Plan; and NNIIIE-REAS, improvements to rail infrastructure near the 1-81 corridor may be thought ol'as investing in a "Steel Interstate" that Would provide additional freight capacity to complement 1-8 1: and W11EIREIAS, various technologies including but not limited to: tractor trailer on rail car, trailer on rail car. double stack intermodal container, and other strategies or technologies would benefit ftoin increased freight rail capacity in or near the 1-81 corridor: and WHEREAS, rail improvements can complement existiril..), national policy initiatives by redLICiM-1 dependence on imported i'Liel, providing, modal redundancy, enhancing national security, and -when electrified -offering the U.S. opportunity to employ domestic renewable energy Sources and efficiency to drive transportation- and WHE'REAS, rail improvements otl`cr positive advantages for communities, the Commonwealth, neighboring 1-81 states, and the United States relatillo to cost, sl,it'ct\,. economic growth, tourism development. decreased I'tiel consumption and "reenhouse gas emissions, , improved air quality and public health, and varied freight and passenger service options,, and WIIEREIAS, rail improvements ot1cr added capacity potential lor possible future passenger rail service in the 1-81 corridor. NOW, THEREFORE BE' IT RESOLVED that the Town of Vinton strongly petitions for the development of'rail improvements, which benefit both 1'reight and passenger rail service options, parallel to 1-81. to complement hioliwav-widening and to move a large volume of the long- distance fi-ciol-it traffic from rorn trucks on 1-8 1 to fi-cight trains parallel to 1-8 1. Motion made by Councilmember and seconded by Councilinembei with the 601lowilip votes recorded: AYES: NAYS-. APPROVED: Bradley t-'-'. Grose, Mayor A I *TE ST: Darleen R. Bailcy.'Vown Clerk RM SOLUrION !Y:1 Py��01:: RAIL Solutions catnpaign started out oppos in�-, a dedicated truckwqy demonstration project, which was countered with a proposal to divert enough trucks to trains to make adding substantial roadeqpaciy unnecessat� y We borrowed heaviltg on past consultant studies (Reebie, March 31, 20031, sand flamer FRA Administrator Gil Carmichael's Interstate I/ propkval, to come up with a rail inzsfructure model that can match new road throughput capacily with intermodal services that (ire time sensitive, reliable and economical. Recent world events suggest that we are on the cusp qfa transportation revolution. The last economic bubble started to burst when demandfin- peaking petroleum production caused gas and Diesel.' luelprices to climb sharp4ji. Simultaneously, the Highwqy Trust rund became incapable qf1unding new road cqpacij�y as ongoing maintenance consumed all revenues. Research by the Millennium Institute (MI) shows that a revolutionary shiji in transportation to rail -based shipping- and transit, powered by, renewable electrical energy, can contribute signs ficantiv to reducing foreign petroleum dependencil, and greenhouse gas emissions, while simuhaneouss stretching resourcc�s to add essential cqpaciy, promole economic growth and to sustain a high standard qf living. century role is to provide time -sensitive freight and passenger capacity in corridors of national significance where highway dependency is prohibitively expensive and/ environmentally detrimental." I The Nfifintlini;s calljbr I)IJIting ahout 80% qftraiti-ranr 4e shilwients on _10%, qfthe core rail network that iv qj)gracletl aer ml lectified, This 34, 000 mile Steel Interstate ,jwem is the rough equivalent of Interstate flighWfj)r'x� stets in terms of service errs a r,etic*h, It's stan(lar4l (Iesi; n elf two (mininnim) grade -separated through tracks, engineered, signale4l and clisPatched,fin- higher sj)ee'Is (ul) to / 10 AIP11) antl close headivaj,w, is rnuluall�° conij,?atible.for &verling most non -local truck shij�ments as well (is Ullowing interein, [wSsenger trains to fart vi(le market-buseil service to the maj()rity of in the U_';. The RAIL Solution catnf.wign is now ,solid itin glxVitictil su1,)jiort.fi)r tht, rail line in the Knoxville -to -Harrisburg 1-81 COrritior to befitlerallv designtited an4l develol)ed as the initial demonstrationsegment US Sto e-I Interstate SYstem. QuickTime T14 and a TIFF (Uncompressed) decompress are needed to see this picture. I Steel Interstate for the 1-81 Corridor Petitioners Stai-ting in mid-Jamimy, 2009, the following communities voted 1-esolutions petitioning Congl-ess to inti-oduce to 1-81 Coi-i-idot, states, and demonstrate to the nation, the 2 Ist-Centiu- .1; Steel Intel -state i-aili-oad — a cheaper, cleaner-, safer, fasten, inone flay ible, ti-anspoi-tation s * vstemfioi- shippers and possengei's that benefits both busiIWSS and the envit,onment: Abingdon, VA Blacksburg, VA Bristol, VA Bristol, TN Buena Vista, VA Christiansburc), VA Clarke Co., VA Edinburg, VA Kingsport, TN Lexington, VA Mai -ion, VA Pulaski., VA Radford, VA Roanoke, VA Rockbridge Co., VA Shenandoah Co., VA Staunton, VA Unicoi, TN Washington Co., VA Wythe Co., VA Wytheville, VA Virgins Genenal.4ssembly lnembei- endoi-sing this petition: House of Delegates: (10) , rd Dan Bowling, D-.) Charles Carrico, R-5t" Ben Cline. 12-24th Ann Crockett -Stark, R-6th Morgan Griffith, R-8th. Senate: (4) Creigh Deeds, D-25th John Edwards, D-21 st Joe 11. Johnson, D-4th Bud Phillips, D-2nd Charles Poindexter, R-9th Jim ShUler, D-12"' Onzlee Ware, D- I I th Phillip Puckett, D-38th Roscoe Reynolds, D-20th Public Hearing on "Elffective Tax Rate Increase" its a Result of -Increased Assessed Value of Real Estate ISSUE/PURPOSE: Public Hearing on Real Estate Tax Rate for Calendar Year 2009 ACTION REQUESTED: At its March 17, 2009 meeting, Town Council authorized a public hearing Z_ for April 7. 2009 to receive public input on the proposed real estate IevN for calendar year of $.03 per $100 of assessed VaILIC. I U STI FI C A,r 10 N: Section 58.1-3321 oftlic 1950 Code of'Virginia, as amended., requires that Cel-Will 110tICCS be published and a public hearing be held when the annual real estate assessment results in all increase of 1% or more of the total real estate tax levy. The Town of Vinton's real estate tax levy has increased by approximatcIN 3.37% for the calendar car 2009. A summary of the preliminary assessed values and corresponding tax levies are shown below: Assessed Values: Year 2009 463,014,500 Year 2008 447,926.300 Total Increase S 15,088,200 Less New Construction -4,501,000 Net Increase S 10,587,200 Tax Levy - Year 2009 138,904 Year2008 134.378 Increase S 4,526 As required by state code, the Town placed the enclosed notice in The Vinion ,Vessenger rellecting the f6flowimc- , inf'ormation catc,,orics and respective results: -- Assessment Increase - Lowered Rate Necessary to Offset Increased Assessment - 1-11'ective Rate Increase - 0.0337 or 3.37% $0.0290 WOO 10 increase per $ 100 Assessed value which is a 3.37% increase okIcIr $0.0290/$100 Proposed Total Budget Increase - $4,526 TOWN OF VINTON NOTICE OF PROPOSED REAL PROPERTY TAXINCREASE The Town V[Vinton proposes k)increase property tax levies 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to now construction or improvements to property, exceeds last year's total assessed value of real property by3.37percent. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which vvuu|d levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.0290 per $100 of assessed value. This rate will be known as the ''|ovvened tax rate". 3. Effective Rate Increase: The Town of Vinton proposes to adopt a tax rate ofS,Q3per $1OOof assessed value. The difference between the lowered Lax rate and the proposed rate would be $00010 per $100. or 0337 percent. This difference will be known as the "effective tax rate increase", Individual property taxes may, however, increase at percentage greater than orless than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax (ate and changes inother revenues, the total Town ofVinton general fund may exceed FYOG'sbudget appropriation by approximately 3.7796. The Proposed total budget increase is $4.526 in new real estate tax revenue. The Town Council will adopt the FY 2010 budget late spring, of3OOA� /\pub|inhoaringontheinonoasevviUbehe|donTuemday.ApN7.2DO9.at 7:00 p.m., or as soon thereafter as the matter may be heard at the Town of Vinton Municipal Bui/ding, 311 South Pollard Strea1, Vinhon, Virginia. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable effort will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend the meeting. Please call (540) 883-0807 at least 48 hours prior Uothe meeting date sothat proper arrangements may bemade. Real Estate Tax Rate for Calendar Year 2009 - Proposed Ordinance No. 880 ISSUE/PURPOSE: Set the real estate tax lcvy for calendar year 2009 after holding public hearing on the real estate tax rate. ACTION REQUESTED: Adopt Ordinance No. 880. JUSTIFICATION: I"ollowing the public hearing held in accordance with § 58.1-3321 of the. t- Z:> 1950 Code of Virginia which requires such hearing to be held when the annual real estate assessment results in an increase of I % or more of the total real estate tax levy. The current rate is $.03 per $100.00 of assessed value. No change is being recommended, and a copy of proposed Ordinance No. 880 is enclosed for Council's consideration which sets the real estate tax rate for calendar gear 2009 at &03 per $100.00 of assessed value. PROPOSED ORDINANCE' NO, 880 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, April 7, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, all SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to provide for the annual levy on real estate in the Town of Vinton, Virginia. WHEREAS, it is desirable of the Town of Vinton to collect real estate taxes semi-annually by June 5th and December 5th; and, WHEREAS, the annual levy is necessary to provide for the daily operation of various municipal departments of the Town of Vinton, and thus avoid creating an emergency. NOW THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton that the tax levy for the calendar year 2008 on all real property and improvements shall be as follows: "All Real Estate shall be assessed at 100% of fair market value, local levy of THREE CENTS ($.03) per ONE HUNDRED DOLLARS ($100.00) of the assessed value for the calendar .year 2009." BE IT FURTHER ORDAINED that a copy of this Ordinance be immediately forwarded by the Town Clerk to the Commissioner of Revenue for Roanoke County/Town of Vinton, and to the Finance Director/Town Treasurer of the Town of Vinton. Motion made by Councilmember Counc:ilmember , and seconded by , with the following votes recorded: FWAV 90,101010 ATTEST: Darleen R. Bailey, Town Clerk Personal PropertvTax Rate for Calendar Year 2009 - Proposed Ordinance No. 881 ISSUE)PURPOSE: Set the personal property tax levy for calendar year 2009. A CTI 0 N REQUE,STED: Adopt Ordinance No 881 I U STI 1A C ATI 0 N.- The current personal property tax rate is $1.00 per $100.00 of the assessed evaluation of all personal property excepting there from household furnishings, and 50% or $.50 per $100.00 of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain (Itialifications. No change is being recommended for calendar year 2009 and enclosed is a copy ol'proposed Ordinance No. 881 to provide for the annual levy on all personal property at $1.00 per $100.00 of the assessed evaluation of all personal property and $.50 per $100.00 of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 7, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to provide for the annual levy on all personal property in the Town of Vinton, Virginia, and to provide for the annual levy on the classification of vehicles owned by disabled veterans, pursuant to § 58.1-3506 of the Code of Virginia (1950, as amended, and by the adoption of Ordinance No. 594 dated August 17, 1993 by the Vinton Town Council. WHEREAS, it is desirable of the Town of Vinton to collect personal property taxes by May 31, 2009; and, WHEREAS, the annual levy is necessary to provide for the daily operation of various municipal departments of the Town of Vinton, and thus avoid creating an emergency. NOW THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2009 shall be one dollar ($1.00) per one hundred dollars ($100.00) of the assessed valuation of all personal property excepting therefrom household furnishings; and, BE IT FURTHER ORDAINED by the Council of the Town of Vinton that a tax levy for the calendar year 2009 shall be fifty percent (50%) or fifty cents ($.50) per one hundred dollars ($100.00) of the assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications; and, BE IT FURTHER ORDAINED that a copy of this Ordinance be immediately forwarded by the Town Clerk to the Commissioner of Revenue for Roanoke County/Town of Vinton, and to the Finance Director/Town Treasurer of the Town of Vinton. Motion made by Councilmember I and seconded by Councilmember by, with the following votes recorded: AYES: NAYS: F- �** �-p Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk ACTION NO.: Reso. 1816 ITEM NO.: L-3 TO: Chris Lawrence FROM: Barry W. Thompson, `Treasurer DATE: March 17,2009 suBjEcr: Personal Property 'Fax Relief Act (m-,TRA) of 1998 ISSUE/11URI)OSE: Resolution to set the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2009 Tax Year, ACTION izr,Qui+,sTED: Adopt the resolution satins, , the allocation percentage for the Personal 11roperty Tax Relief in the 'town of Vinton for the 2009'Fax Year. J USTIFICATIONh SUNIMARY The 2004 General Assembly standoff resulted in the compromise of capping the PPTRA relief at $950 million and shifting the reimbursement to the state fiscal year, effectively gaining a $229 million windfall for the state at the expense of delaying reimbursement to about three dozen localities (spring billers). In Its original form, PPTRA was a vehicle -based entitlement program. The state was obligated to provide annual tax relief to owners of all personal use vehicles, with the relief computed on the first $20,000 of assessed vehicle value. The changes to PPTRA made by SB 5005 marked an end to this vehicle -based entitlement program, and establish what amounts to a fixed, annual block grant to localities. The state's obligation is capped and made certain, while localities are provided greater flexibility (and assume greater risk) in determining how relief is to be distributed, In order to put these changes into effect, the Town adopted an Ordinance that set the framework for the implementation and administration of the state tax relief program. This ordinance was adopted on December 6, 2005. The Town Council will need to pass an annual resolution setting the percentage reduction in personal property for that year. This percentage will be computed based upon historical trends and the current tax assessment book. Based on the pro rata share of the $950,000,000 for Tax Year 2008, Vinton will receive $203,095.72. Using the state model for allocation of our funds the computed tax relief is 59,14% for Tax Year 2008. Therefore, the resolution sets the tax relief at 59.14%. The Town by ordinance chose the "Specific Relief" method (percentages reduction) of computing tax relief. The Town will allocate the relief at a singe percentage across the board to the first $20,000 of personal vehicle value The Town will continue to exempt vehicles valued at $1,000 and below from taxation The Treasurer is authorized to "balance bill" any taxes from 2005 and prior that are still delinquent. Personal Property Tax bills are scheduled to be printed on April 10-11, 2009. DATE ACTION N E'E 1) E 0: April 7, 2009 TONNIN INIANAGER'S COMMENTS: AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 7, 2009 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN THE TOWN OF VINTON FOR THE 2009 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA,,) of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle with a taxable situs within the Town commencing January 1, 2009, shall receive personal property tax relief, and, WHEREAS, this Resolution is adopted pursuant to Vinton Code § 86-58 enacted by the Council of the Town of Vinton on December 6, 2005. VINTON, VIRGINIA, as follows: 1, That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 59.14% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 59.14% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of t,qualifying,, (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc,) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to the Town of Vinton by the Commonwealth of Virginia. 6. That entitlement to personal property tax relief for qualifying vehicles for tax year 2005 and all prior tax years shall expire on September 1, 2006, or when the state funding for tax relief is exhausted or depleted. Supplemental assessments for tax years 2005 and prior that are made on or after September 1, 2006 shall be deemed I non - qualifying, for purposes of state tax relief and the local share due from the taxpayer shall represent 100% of the assessed personal property tax. This resolution shall be effective from and after the date of its adoption. This resolution adopted on motion made by Council Member and seconded by Council Member , with the following votes recorded: AYES: NAYS; ATTEST; Darleen R. Bailey, Town Clerk N Bradley E. Grose, Mayor RESOLUTION NO. 1817 AT A REIGIJLAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY1 APRIL 7 AT7:00 P.M. INTI-IE COUNCIL CHAMBERS OF 'I VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town of Vinton has participated in the State's group health inSLIMIICC program (The Local Choice Health Benefits Program) since Jul), 1, 1990; and, WHEREAS, each year, participants of the program are required to submit a rene-\,val acceptance to the Virginia Department ot'l-luman Resource Management in April for the new contract near. NOW, THEREFORE, BE- IT RESOLVED, that the VintonTown Council does hereby authorize renewal of the Town of Vinton Employees' group health insurance coverage with (lie State of \1irginia (The Local Choice Pro -ram) for the contract year Jul), 1, 2009 through June 30, 2010: and, AYES: NAYS: ADOPTED: Brad Grose, Mayor x1111- ST: Darleen Bailey, Town Clerk ACTION NO.: Reso. 1817 ITEM NO.: L-4 FROM: Beth Austin Human Resource Director DATE: April 3, 2009 SUBJECT: Group Health Insurance Renewals for FY 2009/2010 ISSUE/PURPOSE: To receive approval to renew the Town of Vinton's health insurance through The Local Choice Health Benefits Program. The Local Choice is the State's insurance program for local government and school employees. ACTION REQUESTED: Adopt proposed Resolution No. X authorizing staff to submit the renewal acceptance to the State Department of Human Resource Management by April 10, 2009, to continue under The Local Choice health benefits insurance program. JUSTIFICATION: The Town has participated in the State's health insurance plan since 1990. We have received our new contract renewal rates and plans being offered by Local Choice for July 1, 2009 through June 30, 2010. Based on this current fiscal year's health care claims, we are pleased to announce another year of 0% premium increase. STAFF RECOMMENDATION: Staff recommends that Council authorize to renew with the Local Choice and offer the same current health insurance plans - Key Advantage with Expanded Benefits, Key Advantage — 500, and Medicare Complimentary effective July 1, 2009. Note: In June of 2001, Council approved a benefit of $200,00 per month to be paid towards an employee's health insurance if they retire under VRS and are at least age 55 with at least 25 years of Town service. This benefit is provided only to those retirees who remain on the Town's group health insurance until they reach age 65 and are eligible for Medicare. ACTION NO: Reso. 1818 ITEM NO: 1.-5 TO: TOWN MANAGER'S OFFICF. FROM: Public Works Director DATE: 2 April 2009 S U IIJ E CT: Approval of the Fiscal Year 2009-20 10 Roanoke Valley Resource Authority (RVRA) Annual BudoZet ISSUE/1"URPOSF: The RVRA Member Use Agreenictit dated 23 October, 1991 requires the governing bodies, Town of Vinton, County of Roanoke, and City of Roanoke to approve the annual budget after adoption by the RVRA Board. The RVRA Board adopted the Fiscal Year 2009-20 10 budget at its regular meeting on 25 March 2009. The proposed budget is $10,410,104, which is about a 03% increase over the prior fiscal year's budget. The budget is balanced, expenses being offset by forecasted revenues in the amount of $10,410,104. Rates for Fiscal Year 2009-2010 remain unchanged from the prior fiscal year. The Mkinicipal Rate for the Town will be $45 per toil. The untreated W00(i Product Rate remains at $35 per toil. Mixed waste remains at $55 per toil. The rate for tires will be about $2 per tire. These same rates apply to homeowner disposal. The commercial Private Rate remains at $55 per toil. An EXCCLJ1iVC SLI111111111-V Ofthe RVRA Budget is attached. The proposed'J'own of Vinton Bud -et for Fiscal Year 2009-2010 is $191,500 to cover the projected cost of Regional Landfill charges. This represents a decrease, about 8.7%, from the prior fiscal year. Vinton municipal solid waste (residential) is expected to continue at a declined rate of 10% from prior years, while wood waste is expected to remain about the same. Homeowner disposal quantities are expected to increase in the next budget year, The Town budget was developed using the Fiscal Year 2009-2010 RVRA rates. Dan Miles, RVRA Chief Executive 011-teer, Since July 2007 is expected to attend the 7 April meeting and will make a briel'presentation oil the proposed budget RVRA initiatives. Z� ACTION REQUESTED: Town Council pass a resolution approving tile Fiscal Year 2009-2010 (RVRA) Annual Budget. CITIZENS CONUMENTS: Not Applicable. DATE ACTION NEEDED: 7 April 2009 Attachments: (1) RVRA 1_-_XCC(1tiVC Midget Stlllllllll-X (2) Resolution # 1818 Executive Summan, Roanoke Valk,), Resource Authority, Fiscal Yeat- 2009-2010 Annual Budget l�x�noo �Disposal Fees $7,964,100 Interest Income $336000 | / Transfer from General Surplus $2,053/44 Sale ofRecyclable Material $12`700 K4iycd|uncouy $44.260 | Total $10,410'104 Expenses Pc,yznm] $1,7757973 Operating $4,159`985 Cuphu| $U Transfer |oReserves $1,710,000 Debt Service $2,764.146 � Total $10,41OJ04 RESOLUIJON NO. 1818 AT A REGULAR MEETING 017 THE VINTON TOWN COUNCIL HELD ONTUESDAY, APRIL 7, 2009. AT 7:00 P.M. IN THE COUNCIL CHAMBERS OIL THE' VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STITEET., VINTON, VIRGINIA kNJIF-REAS, the Town of Vinton, along with Roanoke County and Roanoke City are the governing bodies of the Roanoke Valley Resource Authority (RVRA): WHEREAS, in accordance with the Member Use Agreement dated 23 October 1991, the annual budget of the Authority must be Submitted for approval by each of the governing bodies; and WHEREAS, on March 25. 2009. the RYRA approved its 2009-2010 annual budget in the amount of Z7 $101.410,104 to be Submitted For approval. NOW TI-IEREFORE 13E IT RESOLVED, that the Vinton Town Council does hereby approve the 2009-2010 operating budoct in the amount of $10.410,104 to operate and maintain the Roanoke Valley 1Zcsource Authority' Adopted on motion made by Councilinember and seconded by Councilinember with the 11611owing votes recorded: AYES: NAYS, APPROVED: Bradley Grose, Mayor xr'n-'ST: Darleen R. Bailey, Town Clerk ROANOKE VALLEY RESOURCE AUTHORITY March 26, 2009 Mr. Chris Lawrence, Town Manager Town of Vinton 311 S Pollard Street Vinton, VA 24179 Dear Mr. Lawrence: On March 25, 2009, the Roanoke Valley Resource Authority approved its FY 2009/2010 annual budget. The balanced budget totals $10,410,104 and represents an increase of 0.3% from the current FY 2008/2009 budget with no increases in our general tipping fee rates. A copy of the budget is attached. However, please note the approved budget does include an increase in the rate for commercial wood mulch sales to better reflect the true value of this material while continuing to provide free mulch to our residents when available. We are also revising our rates for tire disposal which is anticipated to have the net effect of lowering the rates while more accurately capturing the appropriate fees for this service. The Authority has scheduled an informal public comment meeting on June 4, 2009 at 7 p.m. at the Tinker Creek Transfer Station for staff to receive and address any questions, comments, or concerns from the public on these rate changes prior to a public hearing. And in accordance with the provisions of the Virginia Water and Waste Authorities Act (the "Act"), a public hearing by the Authority's Board of Directors is scheduled on June 24, 2009 at 12:00 p.m, as a part of the regularly scheduled board meeting. Also, please be informed that in accordance with Section 15.2-5136.G. of the Code of Virginia, as amended, which requires "a copy of the notice shall be mailed to the governing bodies of all localities in which such systems ... is located," a copy of the "Notice of Public Hearing," which includes these pending changes and the revised rate schedule is attached. The Resource Authority strives to provide the most cost-effective solid waste disposal services possible in a fiscally and environmentally responsible manner while maintaining our contractual obligations and high quality service to the Roanoke Valley. This budget is a reflection of those efforts and includes the Authority's plans to assume the operations of a permanent household hazardous waste facility to better serve the residents of our member communities. Historically, this specific service and its associated costs of approximately $ 100,000 annually have been provided and funded directly by the Authority's three member communities. 1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056 Web Site: ",ww.rvra.net Mr. Chris Lawrence Page 2 March 26, 2009 In accordance with our "Member Use Agreement," the Authority's 2009/2010 annual budget has been submitted to the Town Clerk with a request for the Town Councils' approval. It is my understanding that Ms. Bailey has scheduled this item to be on the Town Councils' agenda for the 7:00 p.m. session on April 7, 2009. Please let me know if you have any questions regarding the Authority's budget or if you would like to meet with me to discuss this issue prior to addressing the Town Council, The Resource Authority is committed to serving the residents and businesses of the Town of Vinton as a Charter Member and we took forward to continued success. Sincerely, Daniel D. Miles, P.E. Chief Executive Officer Attachments DOW • ---------- Notice is hereby given that the Roanoke Valley Resource Authority ("Authority") will hold a public hearing in accordance with Section 15.2-5136 of the Code of Virginia, as amended, on the Authority's preliminary schedule of fees and charges to be assessed in connection with the use of the Authority's garbage and refuse collection and disposal system and related facilities. The public hearing, which may be continued or adjourned, will be held at 12:00 noon, or as soon thereafter as may be practicable, on June 24, 2009, at the Authority's offices at 1020 Hollins Road, N.E., Roanoke, Virginia. Prior to the public hearing, staff of the Authority will be available to meet with all interested parties and take comments on June 4, 2009 at 7 p.m. at the Authority's offices. The resolution adopted by the Authority on March 24, 2009, establishing the preliminary fees and charges is set forth below: A RESOLUTION setting forth and providing for Public Notice and Hearing on the Authority's Preliminary schedule of revised rates, fees, and charges. WHEREAS, the Roanoke Valley Resource Authority ("Authority"), in accordance with the provisions of the Virginia Water and Waste Authorities Act, intends to establish a revised schedule of rates, fees, and charges to be charged by the Authority to users of the Authority's garbage and refuse collection and disposal system and related facilities ("System"), providing for the following changes in the Authority's rates, fees, and charges: (i) increase the mulch fees for: - "Single Axle Dump Trucks" from $10/load to $20/load; - "Tandem Dump Trucks" from $20/load to $30/load; and, - "Tractor Trailers" from $60/load to $90/load; (ii) delete the separate fees for "Split Tires" and "Whole Tires" and add one fee for "Tires" (whole or split) at $140/ton; and, (iii) change the rate for "Tires Mixed with Other Waste" from 155/ton Plus $5 Per Tire" to "Prevailing Rate/Ton + $5/tire" and delete the fee of "$55 Per Ton Plus $2 Per Tire". NOW, THEREFORE, BE IT RESOLVED by the Roanoke Valley Resource Authority as follows: 1. Fees and Charaes. The preliminary schedule of revised rates, fees, and charges to be charged by the Authority for the use of the System are as set forth on Exhibit A, which is attached to and incorporated in this resolution. 2. Public Comment Hearina. A Public Comment Hearing conducted by Authority Staff is hereby scheduled for 7:00 p.m. on June 4, 2009 at the Authority's Tinker Creek Transfer Station on the preliminary schedule of revised rates, fees, and charges. 3. Public Hearinq. A Public Hearing is hereby scheduled for the Authority's regularly scheduled June Board Meeting at 12:00 p.m. on June 24, 2009 at the Authority's Tinker Creek Transfer Station on the preliminary schedule of revised rates, fees, and charges. 4. Notice of Public Hearina. The Chief Executive Officer and Secretary of the Authority are authorized and directed to publish the required Notice of Public Hearing setting forth the preliminary schedule of revised rates, fees, and charges in a newspaper having general circulation in the area to be served by the Authority. The Authority Secretary is authorized and directed to mail a copy of such Notice of Public Hearing, including this Resolution, to the Board of Supervisors of Roanoke County, the Town Council of the Town of Vinton, and the City Council of the City of Roanoke. After such public hearing, the preliminary schedule, either as originally adopted or as amended, may be adopted and put into effect, 4. Effective Date, This Resolution shall take effect immediately. ATTEST: D@6rah 'Ttharbes ROANOKE VALLEY RESOURCE AUTHORITY WASTE DISPOSAL FEES & CHARGES AS OF: JULY 1, 2009 MUNICIPAL WASTE $45.00 PER TON COMMERCIAL WASTE $55.00 PER TON CONSTRUCTION AND DEMOLITION WASTE $55.00 PER TO1 CLEAN LOADS OF BRUSH OR WOOD FOR TUB GRINDING $35.00 PER TON (MUST MEET RESOURCE AUTHORITY SPECIFICATIONS.) TIRES $140,00 PER TON TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS $5.00 PER TIRE SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL & NOTIFICATION.) ASBESTOS (NON FRIABLE) $55.00 PER TON ASBESTOS (FRIABLE) $100.00 PER TON DEAD ANIMALS $55.00 PER TON OTHERS (AS DETERMINED BY RESOURCE AUTHORITY) $55.00—$100.00 PER TON UNCOVERED VEHICLES ADDITIONAL $10.00 MINIMUM CHARGE FOR PER E0 8014 ��_11� PICK UP TRUCKS AND SMALL TRAILERS NO CHARGE SINGLE AXLE DUMP TRUCKS, INCLUDING LARGE COMMERCIAL TOW TRAILERS (>8') $20.00 TANDEM DUMP TRUCKS $30.00 TRACTOR TRAILERS $90.00 UNACCEPTABLE WASTE CHARGES $100.00 PER TON, MINIMUM ONE TON PLUS HANDLING COSTS, RELATED DAMAGES, AND LOST REVENUE LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE ON THE PRINCIPAL NOTE: THE ROANOKE VALLEY RESOURCE AUTHORITY RESERVES THE RIGHT TO ESTABLISH FEES AND CHARGES AS IT DEEMS NECESSARY AND APPROPRIATE FOR WASTES NOT LISTED HEREIN AND TO REFUSE TO ACCEPT ANY MATERIAL DEEMED BY THE AUTHORITY TO BE UNACCEPTABLE. 1:4 Adopted this 25th day of March 2009 A RESOLUTION setting forth and providing for Public Notice and Hearing on the Authority's Preliminary schedule of revised rates, fees, and charges. WHEREAS, the Roanoke Valley Resource Authority ("Authority"), in accordance with the provisions of the Virginia Water and Waste Authorities Act, intends to establish a revised schedule of rates, fees, and charges to be charged by the Authority to users of the Authority's garbage and refuse collection and disposal system and related facilities ("System"), providing for the following changes in the Authority's rates, fees, and charges: follows: (i) increase the mulch fees for: - "Single Axle Dump Trucks" from $1 0/load to $20/load; - "Tandem Dump Trucks" from $20/load to $30/load; and, - "Tractor Trailers" from $60/load to $90/load; (ii) delete the separate fees for "Split Tires" and "Whole Tires" and add one fee for "Tires" (whole or split) at $140/ton; and, (iii) change the rate for "Tires Mixed with Other Waste" from 155/ton Plus $5 Per Tire" to "Prevailing Rate/Ton + $5/tire" and delete the fee of 155 Per Ton Plus $2 Per Tire". NOW, THEREFORE, BE IT RESOLVED by the Roanoke Valley Resource Authority as 1. Fees and Charqes. The preliminary schedule of revised rates, fees, and charges to be charged by the Authority for the use of the System are as set forth on Exhibit A, which is attached to and incorporated in this resolution. 2. Public Comment Hearinq., A Public Comment Hearing conducted by Authority Staff is hereby scheduled for 7:00 p.m. on June 4, 2009 at the Authority's Tinker Creek Transfer Station on the preliminary schedule of revised rates, fees, and charges. 3. Public Hearinq. A Public Hearing is hereby scheduled for the Authority's regularly scheduled June Board Meeting at 12:00 p.m. on June 24, 2009 at the Authority's Tinker Creek Transfer Station on the preliminary schedule of revised rates, fees, and charges. 4. Notice of Public Hearina.. The Chief Executive Officer and Secretary of the Authority are authorized and directed to publish the required Notice of Public Hearing setting forth the preliminary schedule of revised rates, fees, and charges in a newspaper having general circulation in the area to be served by the Authority. The Authority Secretary is authorized and directed to mail a copy of such Notice of Public Hearing, including this Resolution, to the Board of Supervisors of Roanoke County, the Town Council of the Town of Vinton, and the City Council of the City of Roanoke. After such public hearing, the preliminary schedule, either as originally adopted or as amended, may be adopted and put into effect. 4. Effective Date. This Resolution shall take effect immediately. On motion of Ms. Snyder to approve resolution RA2009-523 setting forth the Authority's preliminary schedule of revised rates, fees, and charges, seconded by Mr. Kennedy, and carried by the following recorded vote: AYES: Mr. Bengtson, Ms. Green, Ms. Hyatt, Mr. Kennedy, Ms. Snyder, Mr. Tensen NAYS: None ABSENT: Mr, Levy ATTEST: Z eo'r Tt S RVRA Board Secretary ACTION NO.: Reso. 1819 ITEM NO.: L-6 TO: 'Down Council FRONI: Laura Reiley DATE: March 31. 1. 2009 SUBJECT: Authorize reclassification of War Memorial staff position ISSUE/PURPOSE: With the renovation and re -opening of' the War Memorial. the general staffneeds were estimated based upon previous operation standards and staffreconiniendations. Current]),, the War Memorial has one Bill -tire tacility manager and two part-time sta f t 'positions. These two part-time positions are identical in title and description. vet the duties have become vastly different over the past 18 months. While maintaining the responsibilities of event management, one position has expanded to include daily operational tasks. The War Memorial would like to reclassify the position from part-time to full time grade 12 Facilities Operations Assistant. Event management would remain a responsibility for this position. However, additional duties, operational maintenance, and off ce assistance to the Facility Manager would be expected. ACTION R E Q U E STE D: Adopt resolution X, authorizing reclassification of part-time Building Attendant to Hill Time Facilities Operation Assistant (grade 12) in the "Bourn oj'Vititon's Compensation and r-I Classification Plan. JUSTIFICATION: The reclassification of this Position Could allow for improved office efficiency and overall consistent customer service. This position would be ubte to meet with potential and existing clientele, streamline office operations, and provide quality event support for the Facility Manager. This would potentially result in better business opportunities for the Vinton War Memorial, allowing one-on-one sales and networking strategies to take place. The steady improvement of the reputation of the War Memorial is completely reliant upon the quality staff and services they provide. This Position Would reinforce the new standard for .'hick the War Memorial has become known, BUDGETARY IMPACT: The difference between the part-time position and a grade 12 position fair the remainder of the '08 -09 fiscal year would be $11,297,28. RESOLUTION NO. 1819 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON T(JESDAY, APRIL 7, 2009 AT 7:00 P.M. IN THE COUNCIL CI-JAN113ERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHERE,^ it is the desire of the War Memorial to request authorization to reclassify part- time Building Attendant position to a full-time grade 12 Facilities Operation Z.- Assistant, and NNIHEkEAS, this reclassification would improve the efficiency and overall customer service by maintaining and increasing clientele, streamlining office operations, and proving quality event support lor the Facility Manager, and WHEREAS, the reclassification would allow better business opportunities in allowing one-on- one sales and networking strategies while continuing to improve the reputation of' the War Memorial, and NOW, THLREFORE, BE IT RESOLVED, that the Town Council of Vinton does hereby authorize the Town Manager and his staff to reclassify the part-time Building Attendant to a full-time grade 12 Facilities Operation Assistant. This position will be included in the Clasification and Compensation Plan. Hiis Resolution adopted on motion made by and seconded by , With the fallowing votes recorded: AYES: NAYS: ADOPTED: Bradley E. Grose, Mayor ATTE-Sl": Darleen 13,ailey,'Yown Clerk ACTION NO., ITEM NO. L-7 TO: TOWN MANAGER'S OFFICE FROM: Mary Beth Layman DATE;: April 2, 2009 SUBJECT- Vinton Farmers' Market Guidelines ISSUE/PURPOSE: Revision, Updating, and Clarification of' Vinton Partners' Market Guidelines ACTION R E Q U It STE D: Review and Approval of revised Vinton Farmers' Market Guidelines JUSTIFICATION/ S U M 1\1 A R Y: The guidelines have been reviewed. . revised, and updated. The major changes include deleting free vendor spaces and charging for all vendor spaces. This Includes daily, weekly. monthly, short and long season. I am also recommending the approval of hosting Vintage Market event that permits selling antiques and collectibles as scheduled and Retro Market L'venings that permit selling items from 1950's through 1980's as scheduled, BUDGETARY I All events can be conducted within the current or proposed budget. By charging all vendors for spaces the revenue will increase. STAFF COMMENTS/ RECOMMENDATION: The Current guidelines are very difficult to enforce for paid reserved spaces and space available free spaces. The new guidelines are fair and concise for all vendors to pay for space used. Staff will, continue to search for potential vendors for produce, crafts, and baked goods. The two new events - Vintage Market Day and Retro Market Evcning should increase the opportunity for a thriving and., unique market that is designed to bring a variety of products., a variety of shoppers, and a variety of -'ages to the Vinton farmers' Market. This compliments the "Vinton Community Spirits Shines". The Vinton Farmers' Market will be a great place to shop, listen to music, and to meet old and new friends. The guidelines should be approved on April 7, 2009 in order to begin planning Zn and promotion for vendors and activities. DATE ACTION NEEDED: April 7, 2009 VIN TON FARNIEIRS'MARKEIT The Vinton Farmers' Market is located on 1-ce Avenue in downtown Vinton. Since 1988 the market has provided a convenient location for local farmers to sell fresh produce, home-made baked goods, j,ani, jellies, greenery. handmade crafts, flowers.. and plants. The Vinton Farmers' Market-.feeet 4-runovate-d', features twenty-four covered stalls with tables for vendors and forty-four free parking spaces for customers. rl -he market area also features a permanent stage at which concerts and special events are held throughout the year. Special events promote the market, the vendors, the downtown, and the Vinton conlITIL1111tv, 'file market is owned and operated by the Town of'Vinton. The market is supervised by the Town of Vinton Special Programs Coordinator (540-983-0613), 814 E. Washington Ave., Vinton, Virginia 24179. Merchandise That Can Be Sold 'File following items may be sold at the Farmers' Market. Z__ -Ulomei_yrown or harvested produce fruits or vegetables. Homegrown produce is preferred however sales are not limited to homegrown only. -Prepared foods. Baked Goods such as cakes, fruit pies, breads, cookies, brownies, vinegar dressings, rubs anel seasoningsfin- cooking, are acceptable. No cream filled pastries, custards, cream cheese filled items or other items filled with dairy products are acceptable. All baked goods Must be: labeled -with the name of the product; list of ingredients in order of predominance; an accurate statement of the quantity in terms or weight, IlleUSUre., or count as appropriate; the name and address of the person preparing the item. *Vendors which intend to sell loods which are processed in the home must by it �1 food4nsive-lor from rt"iilia Depa.-Ii gF, ilture-and-Gonsufner- SeTA-I-ees. T! befiamiliar with Chapter 459 Carle ofllirginia. Cop v of code is alloche(I as AI)l3eradix .4 of the Guidelines. -Jams, jellies, honev, and hiLdilv acidic canned goods Such as pickled CLICurnbcrs, pickled beets, chow -chow. All canned goods Must be labeled with the name of the product' list of ingredients in order ot'predominance; an accurate statement ofthe quantity in terms or weight, measure, or count as appropriate; the name and address of the person preparing the item. Eggs may be permitted for sale, however, they must be kept on Ice or cooling at 40 degrees or below. *Vendors which intend to sell foods which are processed in the home must have their -homes regular-1-y irrspected bY a 1;3ed4n-specior4foi-ii4he--\4r-t,4nia4l)epat:tineni- el' d-C—otis*merSepat;-�. bc,fcti)iiliai- with Chapter 459 Cocie of. flirginia. Ww see.11ppendi.x A of Guidelines. 41andrnadeArt and Handmade Crafts made by the ei-aller vemlor selling. No kits or pre -manufactured items are permitted. Croft items are defined as hanficrafied clecorotive an(Poi,jUnctional items, such as, but not liniiiett it) metal ivorks, wooden items, glass, jeiie1r),, leather, textiles, haskels, fiber items (knit, crochet, woven), cants, So0j,?S, lotions, 1770saics, candles. Fine Art itents are clejinecl as 1xiintings, prints, drawings, photograIA-v, fine jewell-j', pofler)�, sculpture, mixecl media, stained glass. -Live Plants, fresh ereenerv, hornevrown cut flowers, balled and burla-P or container type Christmas trees. Cut Christmas trees, -On Vintage iWarket DaYs and Retro AIaAet Evenings 2LiL the following itents will he permitted. Vintage items inclutling antiques awl, collectibles. Metro items will include collectibles, (lecorathig itents, clothing, housewares, vin)"Is, cassettes and tapes, front the 1950s thrott-h the 1980's. The Special Programs Coordinator will have the authority to approve or disapprove any items sold on the Market. Hours of Operation The Vinton Farmers' Market will operate Monday through Saturday,, from 6 a.m. — until dark and SundaN fro12 noon todark-6p.m. The market is open year round. The Town of Vinton reserves the right to change or modify the operating hours and season. Fees Spaces/tables are 1= ee ofehafg, on a space available ba on a paid reserved basis of: S4.00 da4y $5.00 daily 10.00 \veekIv S30,00 men $45.00 monthly S-4000 Three Consecutive Months S30. 00 Six Consecutive iWonihs 1. 1-,'ecs are payable at the Vinton Municipal Building Finance Office, Monday through Friday, 8 a.rn. - 5 p.m.., 31 1 S. Pollard St., Vinton..(540)983 )-0608. 2. Information for space availability and a Stall Allocation Form may be obtained through the Special Programs Office at (540)983-0613, Vinton War Memorial, 814 E— Washington Avc., Vinton, Monday through Friday. 3. jlree sp i ble basis. N, id —Reserved spaces are aces -are avaik bk-on-"mc-&� available on a first come first serve basis. The primary vendor has the first Option to Occupy a stall for which he or she has paid. A secondary renter is a vendor who has made all arrangement with the primary renter and the Special Programs Coordinator to occupy a space during the primary renter's absence. The primary and secondary vendor both pay the same fees, and scheduling stall space is worked Out between the two vendors. The primary vendor retains the first option tor the space. The Town is not responsible for working out the schedule or making sure ol'its adherence. 4. One table per parking space is provided. 5. Fees are Payable in full before the first day of each month. Payment will be accepted Cor a 111aXiMUFIl ot'4�nonths. 6. Failure to meet the terms ofthe rental agreement, to comply with approved Market procedures, or to make payment of'fees on time, will be considered as List cause to immediately cancel any lease without prior notification. A 10 day (,race period will be strictly enforced for collection of rental lees. Lease Aucements and Assiumment ol'Space I . All vendors interested in reserved spaces must contact the Special Programs Office to obtain information and a stall allocation form for available spaces. 2. No vendors will be allowed to sell except li-orn designated stalls/spaces or accompanying parking space unless otherwise authorized by the Special Programs Coordinator. All product must be within the stall/space or parking place. I 'file Special Programs Coordinator will have the authority to approve or disapprove any items to be sold oil the Market. 4. 11'a vendor has not occupied his or her reserved stall by 9 ami, each day, the stall will be available to another vendor lor the day. Spaces will be held open 66r vendors who contact the Special Programs Coordinator to let him or her know that they will be late due to circumstances beyond their control. 5. Extenuating circumstance or sal'ety and sanitation requirements may require and authorize the Special Programs Coordinator to relocate Market vendors to a location other than their leased space. 6. The Town of'Vinton reserves the right to deny or revoke any stall lease. when it is considered to be in the best interest of the Market. the Town of Vinton shall give (30) days written notice prior to such cancellation or change. 7. All vendors shall be held responsible Cor the actions of their employees, agents, working or persons working with or for the vendor. 8, Pour -spaces Tree use flA vendor may rent up to eight- six spaces at any one time. 3 Licenses, Taxes, and Permits Any person using the Vinton Farmers' Market For the purpose of selling or offering lor sale any items on the premises must comply with all Federal, state, and local ordinances. 2. 'file collection and filing of all related taxes will be the responsibility of the individual vendor. Vendors selling on the market must obtain a sales tax 11) number. 3. II'vendors sell prepared tbod, a Registration for 'Fax Collection Form must be :_- secured from the Finance Office for the Town ot'Vinton (983-0608). YOU Will be responsible for the Prepared Food and Beverage Tax which is 4%. 4, . All weighing Scales MUSt have a current valid certification sticker signed by the inspector from the Virginia Department of Weight and Measure,;. Remember., you are responsible for making Sure that you are operating legally. Take the time to get the information that you need from the appropriate tax offices. Parkint! 1. Vendors may park in the space in the space in front of their stall. Vendors may sell from the parking space as long as it does not preclude other I'armers access to their stalls. All product must be within the stall/space or parking space. 2. Vendors are not alloNved overnight parking in the market area in preparation for next day's sales. I lealth, Sanitation, and Safetv I , The Town of` Vinton will provide and empty all public litter containers for use by vendors and customers in tile Market area. 1 Vendors Will be responsible for the collection and removal of all refuse generated From sales at their stall. All refuse is to be disposed of in the dumpster, 3. Vendors Will be held responsible to see that their stall(s) is left clean and orderly at end of each selling day. Failure to clean Lip the assigned area will result in a loss of lease. 4. The Town of' Vinton will not be responsible for damage or loss of'any personal belongings left unattended, 5. Small children brought to the Market by vendors must be kept within the vendors leased area and be under the supervision of a designated adult. 6. The Special Programs Coordinator or designee shall have the authority to order from the Market any person gambling, under the influence of intoxicants, exhibiting disorderly conduct, or otherwise violating Market regulations. Persons rctbsing to leave the premises after being reqticstcd to do so by the Special Programs Coordinator or his/her representative will be considered to be trespassing and will be dealt with accordingly. T Lessee and his/her representatives agree to protect and hold the Town of Vinton harmless and to indcrimiFy the Lessor, its officers, and employees form any and all claims, demands, suits, actions, jLidL, gments, and recoveries, for or Oil account of danlan , theft or injury (including death) to property or person occurring as a result of lessee's use of the ]eased property, including loss or injUn, rCSLIl1inP_ to the Lessee, as the result 01'eleCtriCal 01' C(ILIIpMCIlt failure, or any other cause whatsoever. Structural I . Vendors must provide then- own cqUip1llCI1t and any additional set -LIP materials lor display of items. Vendors may not use nails or other SCt-LIP materials which may Permanently damage stall space or tables. 2. No signs of'advertisernents are to be attached to the buildings or tables b> staples, screws, nails, etc., any Sign that vcIldor wishes to use in his own Selling area must first be approved by the Special Programs Coordinator. 3. No sign shall be used for commercial promotional activities of an advertising 4:1 nature designed to attract public attention or support tor a product, commodity or service which is not available tbr sale at such stall or the promotion for ill\ business, political, controversial, or commercial entity. 4. The Town ol'Vinton will issue a regulation sign for his/her assigned space. 5. Any needed repairs, hazardous conditions, or problems in the Market area should be reported to the Special Programs Coordinator. General 1. Proper dress will be required by all \,cndors and approved by the Market supervisor, Proper language For a ftinlily atmosphere is also expected. 2. No person shall make a public outcry, do "hawking" or give any musical or other entertainment lor the purpose of drawing customers or attracting attention without prior permission farm the Special Programs Coordinator.. 3. Vendors who violate any Vinton Farmers' Market regulations will be first given an oral warning by the Market Director or his/her designee. The second time the violation occurs, the vendor will be given a written warning troill the Special Programs Coordinator. The third time this violation occurs, the vendor will lose their lease with no relunds. Special Events The Vinton farmers' IVlarket has several special events during the market season. The goals of each event are the overall promotion of the Market, the downto-wn area, and 5 Vinton in general. The various events help encourage people to get acquainted with the market and hopefully to return on a regular basis. Special Events include but are not limited to: A Special Event is any event sponsored, co -sponsored, hosted, or space provided by the Vinton Farmers' M-,irket/-I'oxvn of Vinton on the market grounds. These events include the Vinton Dog -wood Festival, V4wen-01d- Sftttirday s1mcial market clays. /Irl Alm-kel. Craft Shoitw, Gospel Concert, Fiddle and Banjo Club Concerts, Vinton Full Festhwl or special request events approved throlioli the Town Manager's Office. Because Of SCUIP time required or safety considerations these events may require closing of the market to the public during regular market hours. Vendors will be notified in advance of any changes to the schedule. Vendors may be required to relocate or remove PI-OdLlCt during these special events. Vendors \VOLlld receive a refund based on a pro-rata I basis./br vemlors1wice not mwilable, fhe 'rown of Vinton reserves the right to change the market hOL11-S or availability. Temporary food establishments (flood vendors) or festival organizers for any special In events are responsible for obtaining and providing the appropriate information for temporary food permits from the Roanoke County Health Department. Street closilltl I'eCILICStS are to be submitted no less than 30 days in advance of the special event to the Town Manager's Off -ice. ]'his enables the Town to contact the appropriate t, departments and property owners affected by a street closing. Appendix A Chapter 459 An Act to amend and reenact 3.1-398.1 ofthe Code of Virginia, relating to food inspection �S 272,1- Approved March 7, 2008 Private homes where the resident processes and prepares candies, jams, and jellies not considered to be low -acid or acidified low -acid food PrOCILICts and baked goods that do not require time or temperature control after preparation il'SUch products are: (i)sold to all individual for his own consumption and not for rcsale-. (ii)sold at the private home or at I'arincrs markets; and (iii)labeled "NOT FOR Rl".SALE — PROCESSED AND PRETARED WITHOUT STATE INSPECTION." Nothini4 in this subdivision shall create or diminish the authority of the Commissioner under 3,1-399;