HomeMy WebLinkAbout4/17/2012 - Regular � L
Bradley E.Grose, Mayor Vinton Municipal Building
Robert R.Altice, Council Member t., ' 311 South Pollard Street
Carolyn D. Fidler,Vice Mayor Vinton,VA 24179
Matthew S. Flare,Council Member (a40)98 -0607
William"Wes"' Nance, Council Member Q
8
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 17, 2012
AGENDA
Consideration of:
A. 6 4Q p.m. - WORK SESSION
1. Briefing on the Town's submission of a FEMA-VDEM Hazard Mitigation Assistant
Grant to assist with funding for an outreach and education program relating to the
National Flood Insurance Program's Community Rating System
2: Discussion and setting priorities for use AEP funds received from sale of
easements.
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. FLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. CONSENT AGENDA
Consider approval of minutes for the Council Special Meeting of April 2, 2012.
2, Consider adoption of a Resolution amending Resolution No. 1943 relating to
appropriation of funds pursuant to the acquisition of real estate for the possible site
of a future Roanoke County library;
F. AWARDS, RECOGNITIONS,PRESENTATIONS
1. Officer of the month for March—Officer Christopher Nays
2: Arbor Day Proclamation
G. CITIZENS' COMMENTS D PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
'1
H. TOWN ATTORNEY
I. TOWN MANAGER
ITEMS REQUIRING ACTION -NEW BUSINESS
I Consider adoption of a Resolution approving the 2012-2013 operating budget of the
Roanoke Valley Resource Authority.
2. Consider adoption of a Resolution approving the 2012-2013 operating budget for
the Roanoke Valley Regional Cable Television Committee,
3, Consider adoption of a Resolution authorizing the Town Manager to file an
application for allocation of the federal and state Hazard Mitigation Grant Funds
administered by the Virginia Department of Emergency Management
(VDEM),
J. MAYOR
K. COUNCIL
L. ADJOURNMENT
M. WORK SESSION CONTINUED
Budget Presentations:
• Council
• Town Manager
• Human Resources
• Economic Development
• Building and Grounds
• Public Transportation
• Vinton Business Center
• Revenues
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities
in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours
prior to the meeting date so that proper arrangements may be made.
NEXT COMMITTEEITOWN COUNCIL MEETINGS:
• April 30, 2012—5:30 p.m. —Finance Committee Meeting—Conference Room
• May 1, 2012 — 6:00 p.m. — Budget Work Session — Regular Meeting at 7:00 p.m. — Council
Chambers
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Town of Vinton
311 S,Pollard Street
0 Vinton;VA 24179
Phone(540)983-0605
Fax(540)983-0621
THF TOWN OF
VNtbN Karla D.Turman
Associate Planner/Code Enforcement Officer
INTEROFFICE MEMORANDUM
Date: April 1 , 212
Tw Vinton Town Council
Cc: Chris Lawrence, Town Manager
Anita McMillan,Planning& Zoning Director
Re: National Flood Insurance Program—Community Eating System
The National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary
incentive program that recognizes and: encourages community floodplain management activities that
exceed the minimum NFIP requirements.
s a result, flood insurance premium rates are discounted to reflect the reduced flood risk resulting from
the community actions meeting the three goals of the CRS:
1. Reduce flood losses;
2. Facilitate accurate insurance rating, and
3. Promote the awareness of flood insurance..
Getting into the program involves political will, a lot of documentation and staff resources, as well a
time. burring the recent Virginia Water Conference that I attended, I heard fromlocalities that said: it
took up to 2 years to get into the program. Two years was the worst case scenario, and that was caused
by a flood event that occurred while the locality was working on the application, There were a lot of
losses,and they basically had to start the application over.
The CRS program is a point-based system. There are 10 levels. The Town is currently at level 10. That
means that we are in compliance with; the regulations of NFIP, which allows property owners to
purchase flood insurance. The Town must earn 500 points in order to move to a level 9, which would
allow flood insurance policy holders to receive a 5% discount on their policies. There are currently 55
flood insurance policies in force in the Town. The average annual premium is $2,917. Obtaining
level 9 rating would mean an average savings of$146 per policy per year, and an average savings of
$ ,979 for our community per year.
Since November, 2011, 1-have been working can an application to the CAS program. The;application is
very detailed and requires-a lot of documentation. The CRS program requires that the Town do a certain
amount of outreach and education. The cost for the outreach and education effort will need to be built
I
[NFIPICRS IYIEIYIfJI
into the Town's budget. Staff is currently:pursuing a grant opportunity through Virginia Department of
Emergency Manager VI EM)and. Federal Emergency Management Agency(FEMA) for$7,00 , which
would cover the majority of the funding needed for the outreach and education effort. The grant
application is due in April.
Here is a breakdown of estimated costs for this project:
rf a f�
. 11"x 17"newsletter(to be inserted in the TCV calendar packet) 50.00
�'2 pag A p.i. e4 in,gr� �,p x
Flood.Hazard Area Building brochures 160.00
PA in l Vinton der 0
1 .., 0
: "x 11"booklet"C lie S arn's Weather Book" 900.00
�i s f it"T 1)6i t l ro ��
ry-
x 1� Pu... . ,.: ., , :. 610 eft.
Misc. Mailings 290.00
t1I I
The more educational pieces that we provide to the public, the ,greater number of points that we will
receive towards CAS.
If you Have any questions about the NFIP CRS program,please let me know.
MINUTES OF A SPECIAL_ WORK SESSION OF VINTON_TOWN COUNCIL HELD AT 4:00
P.M. CAN MONI AY, APRIL_ 2, 2012, IN THE COUNCIL_ CHAMBERS OF THE. VINTON`
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VI TON, VIRGINIA.
MEMBERS PRESENT: Bradley E. Grose, Mayor
Robert R. Altice
Matthew S. Hare
William W. Nance
MEMBER ABSENT: Carolyn D. Fidler,Vice Mayer
STAFF PRESENT: Christopher S. Lawrence, Town Manager
Susan N. Johnson,Town Clerk
Stephanie Dearing, Duman Resources Director
Barry Thompson, Finance DirectorlTreasurer
The Mayor called the work session to order at 4:00
p.m. Mr. Nance suggested that Council bold most of
their comments for a later time in lieu of the schedule.
The Town Manager indicated that it would be helpful if
Council would ask questions tonight that might require
gathering additional information by staff.
The Town Manager began with the overview of the
Town's budget by discussing priorities of maintaining
core services, no new or increase in taxes, evaluating
fees for services, evaluating pay increases for
employees, restricting operations in Police and Public
Works Departments and maintaining a focus on
economic development. The total budget as presented
was 10,497,263. Next, the Town Manager commented
on our revenue sources which have increased .11%.
He then commented on general fund expenditures
giving a breakdown by categories.
Budget highlights were reviewed relating to capital
items, contributions, milling and paving, economic
development, faade grant program, increase in
electricity and fuel expenses, and debt service, Mr.
Hare asked if the police vehicles were shown on the
slide in both the capital items and the debt service. Mr.
Thompson, Finance Director, responded they are, but
in the budget it is listed in debt service.
The Town Manager then reviewed personnel issues
which related to positions, a % pay increase
recommendation for all full-time and permanent" part-
time positions, liability insurance, and employee benefit
increases: He indicated that we still do not have the
final word on the General Assembly's decision relating
to the VRS Retirement Plan relative to employees
1
being required to pay the % contribution. Mr. Nance
asked what would a 1% increase amount to annually
and Mr. Thompson responded it would be $ 2,378.g3-.
Mr. Hare commented that we have no control over the
VRS Retirement Plan and the Town Manager
commented that once you opt out you are not allowed
to go back and would have to fund your own program.
The Capital improvement program totaling $137,000
will be reviewed in department presentations and the
Town's three debt service payments are for the EMS
Building, the War Memorial and the new proposed
Police vehicles lease. Mr. Hare asked about the
possibility of leasing a backhoe as opposed to buying
and the Town Manager indicated it could be researched
to see which is most cost effective.
The Utility Fund expenditures of $3, 98,305 are offset
by the revenues of the same amount which is a .5
increase over last year. Mr. Hare asked if we have a
contractual agreement PGF for the purchased water
and Mr. Thompson responded that it was renewed
several years ago and an administrative fee is charged.
The rent payment remained unchanged. A line item for
legal services has been added to the Utility Fond to
cover related services for Public works. The Town
Manager then commented there is no extra money to
fund a capital improvement fund, however, some small
projects are being done such as replacement of pump
station pump and smaller line replacement projects;
The Glade-Tinker Greek. Interceptor project has been
redesigned and sent out again for bid. Mr. Hare
commented that in this budget year we are replacing
some pressure valves which are a measurable
expense. However, we are spending the money, but
not reinvesting it back into the system. The Town
Manager completed his overview by giving the cash
balance as of March 31st at $2,630,932 and mentioning
the budget schedule;
The Mayor commented that he thought our Town
;Attorney was on a flat fee schedule, but he realized that
we are billed monthly.
Ben Cook, Police Chief, gave the presentation for
his department beginning with a review of the
accomplishments for the past year and the goals for the
upcoming year. Three key goals for the new year are
to add police officers in the schools, updating the
vehicle fleet and re-establishing the K-g program.
Regarding the vehicle fleet, the proposal is to replace
2`
seven patrol vehicles and two detective vehicles with a
five-year lease of $ O 000 per year and to self ten
vehicles. Mr. Hare asked why there is an increase in
the base amount and Mr. Cock explained that we are
adding two vehicles to the lease and that Crown Vics
are not available. The vehicles leased will be Chargers,:
He also commented that usable equipment from the old
vehicles will be placed in the new vehicles. By way of
budget reductions, two part-time positions and the
Captain's position are being eliminated which has
created the need for reorganization of the department.
Mr. Cook then commented on changes in other line
items. Regarding the increase in the maintenance
service contracts item; the main increase relates to
payments to Roanoke County to be a part of their radio
system. When the County went to-a digital system, all
the localities had to pay a portion of the casts and the
Town's portion is being paid over a three-year period
for a total of$ 7,000, The Town Manager commented
that this is allowing the Town to buy into the system
rather than having to buy a system ourselves. Mr. Hare
asked if this covers our Fire and EMS as well and the
response was yes, as well as the volunteer
departments..
Mr. Cook commented on the increase in the other
equipment line item which is for an upgrade to the New
World software. Mr. Hare asked if it was a necessary
upgrade and Mr. Cook responded no. However, the
benefit will be that all changes and repairs to the
equipment in the vehicles and in the office can be
handled remotely from Roanoke County's IT
Department r. Cook indicated he would get a
breakdown for Council of what is included in the
upgrade.
He then commented on the re-establishment of the -0
Program and the importance of having it. There is no
change in the animal control budget. The Town
Manager did comment on the proposed promotion of
the Animal Control Officer to Master Police Officer. In
closing, the Police Department's proposed budget
shows an overall reduction of 03,300,00, The Mayor
there asked if the Police Chief is confident that services
to the citizens pertaining to public safety will be
maintained with the reduction of the three positions and
he responded in the affirmative. Mr. Nance also
thanked the Police Chief for his work on managing this
year's budget as well as other departments.
3
The next presentation was the Fire and EMS
Department by Chris Linkous, ire/EMS Captain.
He began by reviewing theDepartment's
accomplishments and goals for the upcoming year.
Next he covered some of the line item highlights which
included a salary increase for Foutz if gets his EMT-I
and an increase in overtime: Under contractual
services, the biggest increase is our share of the
maintenance for the Regional Training Center. This
amount was covered in prior years with Aid to Locality
funds, but the State has changed the policy and it can
no longer be used for maintenance costs. The Fire
Grant line item of $18,000.00 is reimbursed by the ATL
funds. The Town Manager commented that these
funds can carry over each year and can accumulate for
larger expenses.
Mr. Hare asked about the cast of less than $1,900 to go
to a 24-hour schedule and the Town Manager
commented that if we were in a position to have to go
to 24 hours now, it could be done within that range.
You would not have the same level of service during
the day because of having to re-arrange schedules.
The night would be fine because of the volunteer
coverage.. Additionally, there would also be a loss of
revenue and additional staff would have to be added
from both the Town and the County. This is an item that
will need further development and discussion with
Roanoke County.
Mr. Linkous then commented on the future replacement
of the 1993 LTI ladder truck. The Town Manager
indicated that our ladder truck is one of four in the
County and further discussion needs to be with the
County since we would share the cost 50150. After a
question by Mr. Hare, Mr. Linkous explained the
difference between our current ladder truck and a tower
ladder. The current ladder is an oversized extension
ladder which creates problems with assisting people
out of buildings as opposed to the tower ladder which
has a platform like an elevator. It is safer and people
feel more confident. Also, the current ladder truck is
stationary once it is extended, but a tower ladder is
movable in all directions while extended. The cost is
relatively the same for both types of trucks.
The Mayor asked what constitutes the need to replace
the ladder truck. Mr. Linkous responded better
technology and age When trucks get 25 years or age
or older, it is hard to get parts. He felt that the Town
would be fine with the ladder we have, but he feels like
the County is going to have the need to replace it;
Mr. Hare asked ,about the tanker truck. Mr. Linkous
indicated he is spending on average of about '$1,500
annually on the tanker. His opinion is that the truck is
not a critical piece of equipment because it is hard to
find parts; does not carry a large volume of water and
most of the Ton's hydrants are sufficient for most
fires. Also, at this time the tanker barely passed 1.L
testing the last time and if it fails, we will not be able to
sell it. The Town Manager indicated further discussion
needs to be with the volunteer group because they can
use the tanker with only two firefighters,
The work session was recessed for dinner.
The work session was reconvened at 6:41 p.m.
Anita McMillan, Planning and Zoning director, gave
the presentation for the Planning and Zoning
Department. She began with the accomplishments for
the past year some of which were the submittal of the
second application for the VA CDBG downtown Minton
Revitalization Project grant, being able to issue certain
permits over the counter, the drafting of a sign
ordinance, and beginning work on an application for a
Hazard Mitigation Grant Program grant.
Ms. tMcMillan then reviewed the goals of the
department highlighting continued customer service,
implementation of recommendations from the Minton
Area Corridors Plan for the Business Center and
periodically updating the Comprehensive Plan and
Zoning Ordinance. Mr. Hare asked how do they give
good customer service and at the same time enforce
the Town Code and she indicated they try to give
justification for the Code such as being a good
neighbor. The Town Manager commented that Karla
Turman, Coale Enforcement Officer uses other means
to contact citizens such as telephone calls and/or visits
to give them an opportunity to correct a problem before
sending out formal letters.
Mr. Nance asked if we still have a timeline to do
something with the property at the corner of Pollard and
Gus dicks and the Town Manager indicated he would
bring back to Council at their next meeting for
discussion.
The budget highlights included an increase in printing
and binding for the Community Rating Service program
needs; but a grant will be submitted that hopefully will
cover these costs; The Greenway expenditures have
been in the Special Programs budget and will be
moved this year to the Planning and Zoning
5
Department since they administer the Program. The
last item was a C1P Project for renovation to their office
to install a counter for improvement customer service,
provide employee safety; and mare it more
professional. Ms. McMillan provided a diagram for
Council of the proposed renovation:
s. McMillan explained two requirements by the year
201, one, relating to total maximum daily load
samplings and two, that contractors will have to submit
construction permits to the localities and we will have to
start monitoring the permits; doing the paperwork and
then submitting to the Mate. We will get to keep part
of the permit fee. This means that the localities will
have to amend their current ordinances to be in
compliance which will require a consultant. Seven
years ago when a consultant was hired; the Town did
not have to pay their share; but this time we will be
required to pay-our part based on the population: Also,
the annual stormwater permit fee was $600, but now it
is $3,000 per year.
The Mayor asked about the County currently inspecting
our ponds and Ms. McMillan indicated they are doing it
pro bona because of our good relationship. There are
currently two draft Memorandums of Understanding
under review with the County to continue inspecting our
ponds and to review our stormwater ordinance.
Lauren Hedges next gave the presentation on the
War Memorial reviewing the accomplishments for the
prior year some of which included adding new repeat
and reoccurring customers, hosting multiple community
and fund raising events; the redesign of the website
and adding a blog. The goals for the new year were
reviewed highlighting some such as increasing
weekday events and increasing revenue by 20W
Discussion was had about the 20% increase and the
Town Manager indicated that this is a goal, but the
budget was not increased by this amount. Ms. Hodges
indicated that she has begun some research on the
L,EED certification program for buildings. She trunks it
would be beneficial for marketing and energy savings.
Certain budget line items were reviewed showing
increases and decreases with explanations, The Mayor
commented that he is very interested in the idea of
pursuing LEF_D certification for the building and other
Town buildings. Mr. Hare mentioned about the time;
and costs that can be involved in this Program.
Mary Beth Layman next gave the presentation for
the Special Programs, Senior Center and the Pool.
She began with the accomplishments for Special
Programs mentioning the dedication of the Nigh
Ground Veterans monument as well as several
partnerships, promotions and programs held in relation
to the Farmers' Market: She then commented o
goals for the upcoming year highlighting events at the
Farmers' Market; nine community events and working
cooperatively with a new Slue Ridge Region Farmers
Market Coalition for markets in the region and the
budget highlights were reviewed.
Ms. Layman next reviewed the accomplishments for the
Pool which included the partnership with the Town;
Thrasher Methodist, Vinton Baptist and Vinton
Wesleyan, an attendance increase of 4,625 and a
revenue increase of$14,942.48 over 2010, The Mayor
asked if the same churches were going to partner this
year and Ms. Laymen indicated that Thrasher was
stepping back some this year, but would be handling a
meal a month and the opening-day party and would
possibly help with volunteers in a pinch. Lynn Haven is
a possible new partner, Vinton Wesleyan has not
committed ,yet, nor has Vinton Baptist, The Mayor
commented that partnerships and volunteers are great
and wondered if our civic groups and organizations
would be good resources for assistance.
Mr. bare commented about a recent article requiring
pools to not only have lifts but ramps and how it might
affect our pool. Ms. Layman commented that our peal
does need a second ingress because of its size and
she is working on that matter. She understands that
transfer steps can be used for a second ingress.
There are funds in the current budget to cover a lift.
Budget highlights showed a decrease in salaries and
wages and a grant has been applied for to fund an
Outreach Program intern if it is awarded; The other
main item is to replace the roof on the brick pool
building that houses the concessions and restroos at
the cost of$3,060,
s. Layman then reviewed the accomplishments of
the Senior Center which included programs;
participating at the Senior Services Expo sponsored by
the Chamber and having featured speakers regarding
Medicare, security and -1-1 Senior Resource packets..
Budget highlights showed a decrease in salaries and
wages for part-time help and an increase in
7
Maintenance and Repair to cover supplies for the
interior painting of the Center with volunteer faker
through the Roanoke County,Jail, Travel was reduced
to $g because there are no Senior trips planned out-of-
the country. The travel program they have is self-
supporting and all monies 'run through a separate
account maintained by the group. CIP projects include
the exterior painting of the metal roof of $8,837 and
replacement of the electrical service to the Center in
the amount of$6,180,00.
Mr. Nance asked if the exterior roof on the Center was
considered a pressing need and Ms. Layman
responded that it is showing signs of rust and needs to
be maintained or will cost more later. She does know
of several leaks and someone will be checking all the
screws to see if any are loose at this point. The Town
Manager commented that because of the age of our
buildings, we are beginning to see more problems and
we need to start maintaining them better.
Mr. Hare asked about forms to purchase bricks for the
monument and Mr. Altice asked if Ms. Layman would
email the form to Council.
Mr. Hare moved that the world session be adjourned,
the motion was seconded by Mr. Nance and carried by
the following vote; with all members voting. Vote -0-1
Yeas (4) -Altice, Hare, Nance, Grose; Nays (0) — lone,
Absent (1) Fidler. The work session was adjourned at
8:33 p.m.
APPROV1,=C?
Bradley F. Grose; Mayor
ATTEST:
Susan N. Johnson, Town Clerk
RESOLUTION NO.
AT A REGULARMEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 17, 2012 AT 7.00 PM IN THE COUNCIL CHAMBERS E OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA
WHEREAS, on October 4, 2011, Council adopted Resolution; 1943 authorizing and
appropriating finds in the amount of$100,000 for the Town"s first installment
relating to the acquisition of real estate at 304 Pollard Street, Vinton, Virginia,
for the construction of a possible site of a future Roanoke County library; and
WHEREAS, in reviewing Resolution 1943, it was noted that the Reappropriated Fund Balance
Accounts were incorrectly stated in the Resolution; and
WHEREAS, this correction needs to be made and accepted by Council.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 1943 be amended to show the
following corrected account transactions:
FROM: 200.1899.008 Re-Appropriated Fund Balance 100,00 .
TO: 200.8150. +6'7 ContriblTrans to tither Govt $100,000.00
This resolution shall be effective from and after the date of its adoption.
This resolution adopted on motion made by Council Member and seconded by
Council Member ,with the following votes recorded.
AYES:
NAYS:
APPROVED:
Bradley E. Grose,Mayor
ATTEST.
Susan N.Johnson,Town Clerk
IF
tors olic artm t
311 OUTH QLI.ARD STREET
VINTON, VIRGINIA 24179
BE Eft L. K
PH tNE(540) 983-0617 CHIEF of LICE
FAX(940) 983-0624
A State Accredited Agency
3
To: Christopher Hays, Police Officer
From: Benjamin L Cook,Chief of Police
Date: April 10,2€112
Subject: Officer of the Month—March 2012
Congratulations You have been nominated and selected as Officer of the Month for March,
2012.
On Thursday,March 22,2012 at approximately 2.30am,you stopped a car in the area of the
Kroger store on Hardy Road for driving with no head lights can.Contact was made with the
occupants of the vehicle and further inquiry led to a summons for driving suspended. A
consent search of the vehicle was conducted where a semi-automatic handgun was located
under a seat in the car. Background information determined that the person in possession of
the weapon was a convicted felon. The suspect was placed under arrest and charged with
possession of firearm by a felon and possession of marijuana.
Taking the time to see past the ticket and gain consent to search the vehicle resulted in a
weapon being taken off the street,which was in the hands of a convicted felon,and drugs being
located. Your continued efforts in proactive pence work make you deserving of this
recognition. Keep up the good worki
0
VTI 11'TOWN ol,
V 7 R [s t X t
P-ROCLAMATION
WHEREAS, in 172 1. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees;and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska;and
WHEREAS, Arbor Day is now observed throughout the nation and the world;and
'WHEREAS, trees can reduce the erosion of our precious topsoil by winch and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce
oxygen and provide habitat for wildlife, and
WHEREAS, trees are a renewable source giving us paper,wood for our homes,fuel for our
fires and countless other wood products;and:
'WHEREAS, trees in our town increase property values, enhance the economic vitality o
business areas,and beautify our community,and
WHEREAS, trees,wherever they are planted,are a source of joy and spiritual renewal.
NOW,TH , 1, Bradley E. Grose, Mayor of the Town of Vinton,and on behalf of Town
Council and all our citizens, do hereby proclaim April 27,2012 as"ARBOR DAY"in the Town
of Vinton,and urge all citizens to plant trees to gladden the heart and promote the well-being"
of this and futuregenerations.
WITNESSIN , , I have set my hand and caused the seal of the Town of Vinton,
Virginia to be affixed on this 17th of April,2012.
hti
I�2L
`Bradl &Grose,Mayor
RESOLUTION NO.
T A REGULARMEETING OF THE VINTON TOWS COUNCIL HELD ON TUESDAY,
RIL 17, 2012 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINT J►N
MUNICIPAL UI DIN ,311 SOUTH POLLARD STREET,VINTON,VIRGINIA
WHEREAS, the Town of Vinton, along with Roanoke County and Roanoke City are the
governing bodies of the Roanoke Valley Resource Authority(RVRA); and
WHEREAS, in accordance with the Member Use Agreement dated October 23, 1991, the
annual budget of the Authority must be submitted for approval by each of the
governing bodies after approval by the RVRA Board; and
WHEREAS, on March 28, 2012, the RVRA Board approved the 2012-2013 annual budget in
the amount of 7,94 ,041.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve
the 2012-2012 operating budget in the amount of $7,940,041 to operate and maintain the
Roanoke Valley Resource Authority..
This resolution shall be effective from and after the date of its adoption.
This resolution adopted on motion made by Council Member and seconded by
Council Member ,with the following votes recorded;
AYES:
NAYS:
APPROVED:
.Bradley E. Grose,Mayor
ATTEST:
T:
Susan N.Johnson,Town Clerk
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ROANOKE VALLEY RESOURCE AUTHORITY
2 0 J'l 2
BUD
ENCLOSED FLARE
SMITH GAP REGIONAL LANDFILL
Roanoke Valley Resource Authority
TABLE OF CONTENTS
Budget Summary I &
Revenues 3, 3a & 3
Expenses
Personnel 4
Adrrtinistrative 4a
Transfer 3ation 41
Smith Gap 4c
Totals 4d
Classification
Employee by Location 5a
* Operating 6-11a
Capital 1
Reserves 13-13a
Tipping Fees Breakdown 14
Rutrough Road Landfill 15-16
Appendix
2012-2013 BUDGET
Roanoke'galley Resource Authority
n
t
t
?o
Y
{
.BUD GE"I" SUMMARY
d
S
2012-2013 BUDGET
Roanoke Valley Resource Authority SUMMARY
REVENUE 01 .2013
:disposal Fees $ 7,326,600
Interest Income $ 28,000
Transfer from:Contingency Deserve Fund $ 490,991
Sale of Recyclable Material $ 55,000
Miscellaneous $ 391450
Transfer-Ru trough Road: $
Total 7940,041
]EXPENSES
Personnel
Administrative $ 605,434
Transfer Station $ 658,610
Smith Gap $ 708,495
Totals $ 1,972,540
Operating
Administrative $ 351,040
Transfer Station $ 2,445,932
Smith Gap $ 1,198,529
Totals $ 3,995,501
Capital-
Administrative $ 12,000
Transfer Station $
Smith Gap $
Totals $ 12,000
Reserves
Administrative $
Transfer Station 432,435
Smith Gap $ 1,527,565
Totals $ 1,960,000
Debt Service
Totals Administrative $ 968,475
Transfer Station $ 336,978
Smith Gap $ 3,434,589
Total $ 7,940,041
201 -2013 BUDGET
1
Roanoke'Valley Resource Authority SUMMARY
2007-08 00 -0 2009- 0 2010-2011 011-2012 2012-2013
REVENUE
Disposal Tees $ 7,821,500 7,956,260 $ 7,964,100 $ 7,786,670 $ 7,594,400 $ 7,326,600
Interest Income $ 557, 20 657,720 $ 336,000 $ 200,000 $ 45,000 $ 28,000
Transfer from Contingency $ 926,499 $ 1,714,635 $ 2,05 ,044 $ 1,629,080 $ 1,596,087 $ 490,991
Reserve Fund
Saleof Recyclable $ 22,000 $ 22,000 $ 12,700 $ 44,640 50,600 $ 5 ,000
Material
Miscellaneous $ 26,000 $ 24,000 $ 44,260 $ 38,000 59,800 $ 39,450
Transfer--Ru trcough Road $ - - $ - $ 125,000 $ 125,000 $ -
TOTAL $ 9,353,719 $10,374,615 $10,410,104 $ 9,823,390 $ 9,470,887 $ 7,940,041
EXPENSES
Personnel $ 1,601,810 1.,711,620 $ 1,775,973 $ 1.,818,943 $ 1,863,655 $ 1,972,540
Operating $ 3,581,905 $ 4,073,056 4,159,985 ,907,661 $ 3,828,652 $ 3,995,501
Capital $ 4,500 $ 120,000 $ 1 ,000 $ - $ 12,000
Transfer to Reserves $ 1,410,000 $ 1,710,000 $ 1,710,000 $ 1,310,000 $ 1,010,000 $ 1,960,000
Debt Service $ 2,755,504 $ 2,759,939 $ 2,764,146 $ 2,771,786 $ 2,768,580 $ -
TOTAL $ 9,353,719 $10,374,615 $10,410,104 $ 9,823,390 $ 9,470,887 ,940,041
DISPOSAL FEES
Municipal per ton 45 45 45 45 45 45
Private $per ton 55 55 55 55 55 55
in expenses
2012-2013 BUDGET
2
Roanoke Valley,Resource Authority
k
Y
7
N
Y
d
REVENUES
4
i
1 �'{
201 -201 UDGEr
f
Roanoke Valley Resource Authority REVENUES
O DTEIDESCRIPTION FY11-12 FY12-13 JUSTIFICATION
493 Total Tipping Fees $7,594,400 $ 7,326 600 Based on tonnage receipts of 152,340
Municipal
87,190 tons $ 3,884,950
Commercial
33,800 tons $ 1,843,800
Private
22,620 tons $ 1,215,400
Residential
8,730 tons $ 382,450
Total $ 7, 26,600
401 Interest Income $ 45,000 $ 28,000 Operating&Other Reserve $ 28,000
956 Transfer from.Contingency 1,596,087 $ 490,991 Funds available from Contingency Reserve
Reserve Fund
40 Sale of.Recyclable $ 50,600 $ 55,000 Sale of Recyclable Scrap
Material Metal&Miscellaneous
459 Miscellaneous Private $ 59800 39,40 Mulch Sales
Revenue
976 Transfer from $ 125,000 $ - Transfer to operating budget
Rutrough Road Fund for administrative Services
TOTAL REVENUE $9,470,887 $ 7,940,041
2012-2013 BUDGET
3
TIPPING FEES
CODE DESCRIPTION FY11-12 FY12-13 JUSTIFICATION
451 City of Roanoke $1,984,000 $1,961,400 Municipal Waste
41,500 tons Q 45 $1,867,500
Wood Waste
2,500 tons Q 35 $ 87,500
Tires
0 tons {c 120 $ 2,400
800 mixed Grp 5 $ 4,000
City of Roanoke Total $ 1,961,400
452 County of Roanoke $1,769,700 $1,767,700 Municipal Waste
37,000 tons Q 45 $1,665,000
Wood Waste
2,600 tons @ 33 $ 91,000
Tires
60 tons @ 120 $ 7,200
900 mixed C 5 $ 4,500
County of Roanoke Total $1,767700
45 Town of Vinton $155, 00 155,850 Municipal Waste
3,300 tons @ 45 148,500
Wood Waste
210 torts C 35" $' 7,350
Tires
- tons C 10
mixed @ 5 $
Town of Hinton`Total $ 155,850
458 Commercial $1,843,800 Commercial Waste
33,000 tans G 55 $1,815,000
Wood Waste
800 tons @ 35 $ 28,000
Tires
- tans @ 120 $
160 mixed @ 5 $ 800
e mercial Total $ 1,843,800
3a 2012-2013 BUDGET
TIPPING FEES
Ct b DESCRIPTION FY12-12 Y2 -13 U TI CATIO
459 Private $1,291,200 1,215,400 Private Waste
20,500 tons @ 55 $1,127,500
Wood Waste
2,000 tons @ 35 $ 70,000
Tires
120 torts @ 120 $ 14,400
700 mixed @ 5 3,500
Private Total $1,215,400
463 Residential $396,000 $ 382,450 Residential Waste
Based on Uniform Disposal Allocation
City of Roanoke 51A% 195,432
County of Roanoke 43.7% $ 167,131
Town of Vinton 5.2% $ 19,887
Household 6860 Tons @ $45 $ 308,700
Wood waste 870 Tons @ $35 $ 65,450
Tires 1660 Tires @ $5 $ 8,300
Residential Total $ 382,450
TOTAL TIPPING FEE $7,594,400 $7,326,600
2 2012-2013 BUDGET
3
t...R. 0.
( a
i
Roanoke Valley Resource Authority PERSONNEL
CODE DESCRIPTION FYYII- FY12-13 JUSTIFICATION
1010 Salaries 1,162,644 1,28,111 Salaries for 28 employees
1015 Overtime $ 52,000 47,000 Extra work required on Saturdays&Holidays
1020 Part-time $ 25,000 27,200 Operations,Buildings,and Grounds Maintenance
1116 Supplements $ 10,000 $ 10,000 Outstanding performance recognition
2100 F.I.C.A. $ 94,833 $ 100,392 7.65 % of salaries,overtime,part time
2200 Retirement-VRS $ 158,002 $ 162,927 14..01 % of salaries 26 employees $ 1,162 932
2204 Retirement-City $ 20,349 $ 11,728 1 :60 °l of salaries 2 employees 75,179
2202 Referred Comp.Match $ 18, 50 $ 18,200 $25 per pay period 28 employees
2300 Hospitalization $ 206,537 $ 204,959 28 participating employees 5.0%
single ;16 $458 per month 92,333
Retiree 2 $412 per month $ 10,382
em&sp 5 $678 per month $ 42,714
family 5 $790 per month $ 49,770
Employee Share 9,760
2310 Dental $ 7,946 $ 9,072 28 participating employees @ $27 per month
2400 Life Insurance-VAS $ 2,940 $ 15,351 1.32 I of salaries 26 employees $1,162,932
2401 Life Insurance-City $ 632 $ 421 0;56 °! of salaries 2 employees $ 75,179
2500 Long Term Disability Ins. $ 3,604 $ 3,838 0.62% salaries RVRA pays 50% $3,838
2510 Short 'Term Disability Ins. 3,200 $ 1,500 RVRA pays 100% $1,500
2700 Workers'Comp.Ins. $ 52,000 $ 48,000 Wart<ers'Comp.Insurance 28 employees
2750 Retirement Health $ 2,520 $ 2,791 024 °l of salaries- 26 employees $1,162,932
Insurance Credit,
2800 Termination Pay $ 20,000 $ 10,000 Annual and sick leave payments
2810 Cash-in FLP $ 20,000 24,050 Flexible Leave pay out
2830 Employee Benefits $ 2,600 $ 37,000 Retiree Health Insurance
TOTAL PERSONNEL $1,863,657 $1,972,540
2012-2013 BUDGET
4
Roanoke Valley Resource Authority PERSONNEL EL
CODE DESCRI ON F II-1 FY12-13 JUSTIFICATION
11010 Salaries $384,498 $419,779 Salaries for 5 employees
101 '-Overtime $ - $ - Extra work required on Saturdays&Holidays
1020 fart-time $ $ - Operations,Buildings,and Grounds Maintenance
1116 Supplements $ 2,000 $ 2,000 Outstanding performance recognition
2100 F.LC:A. 29,414 $ 32,113 7.65 % of salaries,overtime,part time
2200 Retirement-VRS $ 51,879 $ 58,811 14.01 % of salaries 5 employees $ 419,779
2204 Retirement-City $ 7,177 $ - 15.60 % of salaries 0 employees
2202 Deferred Comp.Match $ 3,250 $ 3,250 $25 per pay period 5 employees
2300 Hospitalization 51,756 $ 55,804 7 participating employees 5.0%
single 1 $458 per month $ 5,771
Retiree 2 $412 per month: $ 10,382
em&sp 2 $678 per month $ 17,086
family 2 $790 per month $ 19,908
Employee Share $; 2,657
2310 Dental $ 1,370 $ 1,620 5 participating employees @ $27 per month
2400 Life Insurance-VRS $ 965 $ 5,541 1.32 % of salaries 5 employees 419,779
2401 Life Insurance-City $ 223 $ - 0,56 % of salaries 0 employees $
2500 Long 'Term Disability Ins. $ 1,192 $ 1,301 0.62% salaries RVRA pays 50% $ 1,301
2510 Short Terse Disability Ins. $ 570 $ 500 RVRA pays 100% $ 500
2700 Workers'Comp..Ins. $ 790 $ 867 Workers'Comp.Insurance 5 employees
2750 Retirement Health $ 827 $ 1,007 0.24 °l of salaries 5 employees $ 419,779
Insurance Credit
2800 Termination Pay $ - $ - Annual and sick leave payments
2810 Cash-in FLP $ 15,000 16,233 Flexible Leave pay out
2830 Employee Benefits $ 448 $ 6,607 Retiree Health Insurance
TOTAL PERSONNEL $551,359
2012-2013 BUDGET
4a
Roanoke Valley Resource Authority PERSONNEL T
CODE DESCRIPTION FY11-12 EY12-13 JUSTIFICATION
1010 Salaries $346,584 $373,893 Salaries for 10 employees
1015 Overtime $ 42,000 $ 37,000 Extra work required on Saturdays&Holidays
1020 fart-time $ 12,500 $ 13,000 Operations,Buildings,and Grounds Maintenance
1116 Supplements $ 4,000 $ 4,000 Outstanding performance recognition
2100 .I.C.A. $ 30,683 $ 32,428 7.65 % of salaries,overtime,part time
2200 Retirement-VIES 41,172 $ 41,850 14.01 % of salaries 8 employees $ 298,714
2204 Retirement-City $ 13,172 $ 11,728 15.60 % of salaries 2 employees 75,179
2202 Deferred Comp.Match $ 6,500 $ 6,500 $25 per pay period 10 employees
2300 Hospitalization 74,963 $ 78,110 10 participating employees 5.0%
single 5 $458 per month 28,854
Retiree 0, 412 per month $ -
em&sp 3 $678 per month 255,628
family 2 $790 per month $ 19,908
Employee Share $ 3,720
2310 Dental $ 2,740 $ 3,240 10 participating employees @ $27 per month
2400 Life Insurance-VRS $ 766 $ 3,943 1.32 % of salaries 8 employees $ 298,714
2401 Life Insurance-City $ 409 $ 421 0.56 % of salaries 2 employees $ 75,179
2500 Long Term Disability Ins. $ 1,074 $ 1,159 0.62 ra salaries RVRA pays 50% $ 1,159
2510 Short Term Disability Ins. $ 510 $ 500 RVRApays 100% $ 500
2700 Workers'Comp."Ins. $ 20,500 $ 22136 Workers'Comp.Insurance 10 employees
2750 Retirement Health $ 657 $ 717 0.24 % of salaries 10 employees $ 298,714
Insurance Credit
2800 "Termination Pay 20,000 $ 10;000 Annual and sick leave payments
2810 Cash-in FLP 1,800 $ 4,772 I lexible Leave pay out
2830 Employee Benefits $ 897 13,214 Retiree Health Insurance
TQTAl PERSONNEL $620,927 $658,610
2012-2013 BUDGET
4b
Roanoke Valley Resource Authority PERSONNEL SG
HI7ESCRIPTI(7N FY11-12 FY12-13 JUSTIFICATION
Salaries $431,562 $444,4 9 Salaries for 13 employees
1015 Overtime $ 10#$ 14,200
:Extra work required as needed
1020 fart-time $ 12,500 Operations,Buildings;and Grounds Maintenance
1116 Supplements $ 4 Outstanding performance recognition
2100 1171C.A; $ 34,73 $ 35,851 7.65 % of salaries,overtime,part time
2200 Retirement-V tS $ 64,9M$ 1
E60
% of salaries 13 employees 444,439
2204 Retirement-City $ % of salaries 0 employees w
2202 Referred Comp.Match $r 9,100 $ 8,450 $25 per pay period 13 employees
2300 Hospitalization $ 79,817 $ 71,045 11 participating employees 5.0%
single 10 $458 per month $ 57,703
Retiree; 0 $412 per month $
em&sp 0 $678 per month
family 1 $790 per month $ 9,954
Employee Share 383
2310 Dental $ 3,836 $ 4,212 13 participating employees Q $27 per month
2400 Life Insurance-VRS 1,208 $ 5,867 1.3 % of salaries 13 employees $ 444,439
--I
2401 Life Insurance-City - $ T- 0�
56 % of salaries 0 employees $ v
2500 Long Term Disability Ins;. 1,338 $ 1,378 0.62% salaries RVRA pays 50% $ 1,378
2510 Short Terra Disability Ins. 2,120 $ 500 RVRA pays 100% 500
2700 korkers'Cornp.Ins. $, 30,710 $ 24997 Workers`Comp.Insurance 13 employees
2750 Retirement Health $ 1,036 $ 1,067 1-0.24 °l of salaries 13 employees $ 444,439
Insurance Credit
2800 Termination Pay $ - - $ - Annual and sick leave payments
2810 Cash-in FLP $ 3,200 $ 3,045 Flexible Leave pay out
830 Employee Benefits 1,255 $ 17,179 Retiree Health Insurance
TOTAL PERSONNEL $691,368 $708,495
20122013 BUDGET
4c
Roanoke Valley Resource Authority PERSONNEL TOTAL
CODE DESCRIPTION FY12-13 ADMIN TRANSFER LANDFILL
1010 Salaries $ 1,2 8,111 419,779 $ 373,893 $ 444,439
1015 Overtime $ 47,000 $ - $ 37,000 $ 10,000
1020 Part'-time 27,200 $ _ 13,000 $ 14,200
1116 Supplements $ 10,000 $ 2,000 $ 4,000 $ 4,000
2100 F.I.C.A. $ 100,392 $ 32,113 $ 32,428 $ 35,851
2200 Retirement-VI S 162,927 58,811 41,850 62,266
2204 Retirement-City $ 11,728 $ - $ 11728
2202 Deferred Comp.Match $ 18,200 $ 3,250 $ 6,500 $ 8,450
2300 Hospitalization $ 204,959 $; 55,804 78110 $ 71,045
2310 Dental $ 9,072 1,620 $ 3240 $ 4,212
2400 Life Insurance VI S 15,351 $ 5,541 $ 3,943 $ 5,867
2401 Life Insurance-City $ 421 $ - 421 $ -
2500 Long Term Disability Ins. $ 3,838 $ 1,301 $ 1,159 1,378
2510 Short Perm Disability Ins. $ 1,500 $ 500 500 $ 500
2700 Workers`Coinp:Ins: $ 48,000 $ 867 $ 22,136 $ 24,997
2750 Retirement Health $ 2,791 1,007 $ 717 $ 1,067
Insurance Credit
2800 Termination Pay $ 10,000 $ - $ 10,000 $
2810 Cash.-in FLP $ 24,050 16,233 $; 4,772 $ 3,045'
2830 Employee Benefits 37000 $ 6,607 $ 13,214 $ 17,179
TOTAL PERSONNEL $ 1,972,540 $ 605,434 $ 658,610 $ 708 495
2012-2013
4d
Roanoke Valley Resource Auftxority PERSONNEL
POSITION # GRADE CURRENT PAY RANGE
CEO 1 U Unclassified
Operations Manager 1 3 62,617 to $ 93,046
Environmental&Safety Manager 1 33 56,796 to $ 84,396
Accountant 1 25 $ 38,441 to $ 57,121
Operations Supervisor 2 24 $ 36,611 to $ 54,402
Administrative Assistant 1 24 $ 36,611 to $ 54,402
Senior Equipment Operator 2 21 $ 3162 to 46,995
Motor Equipment Operator 11 13 19 $ 28,686 to $ 42,626
Building Maintenance Mechanic 1 19 $ 28,686 to 42,626
Motor Equipment Mechanic 1 19 $ 28,686 to 42,626
:Administrative Secretary 1 17 $ 26,019 to $ 38,663
Motor Equipment Operator I 2 17 $ 26,019 to $ 38,663"
Scale Operator 1 16 $ 24,780 to $ 36,822
Scale Operator/Office Assistant 0 16 $ 24,780 to $ 36,82
Laborer/Operator 0 13 $ 21,406 to $ 31,808
TOTAL SALARIES 28 1,143,943 6 f 30/2012
Adjustments:
VRS Employees 5.750% $ 59,291
Market 1.5% $ 17,159
Performance 1.5% mid-point $i 17,718
$ 1,181,206
Declass(s) $`
Total $ 94,168
TOTAL ADJUSTED SALARIES 1,238,111:
2012-2013 BUDGET
5'
Roanoke Valley Resource.Authority PERSONNEL
EMPLOYEE BY LOCATION
POSITION # GRADE ADMIN. TRANSFER LANDFILL
CEO 1 U 1 0
Operations Manager 1 35 1 0 0
Environmental&Safety Manager 1 33 1 tl 8
Accountant 1 25 1 0
Operations Supervisor 2 24 0 1 1
Administrative Assistant 1 24 1 0
Senior Equipment Operator 2 21 0 1 1
Motor Equipment Operator 11 13 19 0 4 9
Building Maintenance Mechanic 1 19 0 1 0
Motor Equipment Mechanic 1 19 00 1
Administrative Secretary 1 17 0 1
Motor Equipment Operator I 2 17 0 1 1
Scale Operator 1 16 0 1 0
Scale Operator/Office Assistant 0 16 0 0 B
Laborer/Operator 0 13 0 0 0
TOTAL EMPLOYEES 28 5 10 1
012-2013 BUDGET"
5a
Roanoke Valley Resource Authority
r
EXPENSES
OPERATING
k
01 -201 BUDGET
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FYII- 2; FY12-13 JUSTIFICATION
3004 Medical Exams 1,000 $ 1,000 Physical exams for new employees;
drug and alcohol random testing
3007 Contract Services 215,005 $ 212,402 Employee Assistance Program:
$16.28 @ x 27 employees $ 440
Groundwater Monitoring
*Drinking Water Sampling
24 @$609 $ 14,616
*Monitoring Wells
6 wells,2 events/year
$18,000/event'= $ 36,000
Norfolk Southern
Rail Inspections $ 1,000
Storrnwater Discharge
*Permit Sampling
1-samples x$2506 $ 2,506
Gas Monitoring
Quarterly @$1300 $ 5,200
Monthly @$1275 $ 15,300
Title V&e-GGRT $ 13,000
Clean Valley Council
12 months $ 51,000
Landscaping
$240/month 2,880
Tire Disposal-:300 Tans C
$70.00+Fuel Surcharge $ 2 ,000
Copier Rental
$622/month $ 7,460
HHW Disposal $ 40,000
3011 Janitorial Service $ 16,704 $ 8,700 Services for all Facilities
$725/month $ 8,700
3012 Exterminating Services $ 1,8 $ 1,200 T.S.:-$50/month $ 600
S.G.-$ 0/month $ 600
3013 Professional Services; $ 75,900 78,600 Auditing Services $ 12,700
Legal Services $ 48,500
Engineering Services $ 9,000
Software support $ 2,400
Outside Legal $ 4,000
Leachate sampling $ 2,000
3029 Municipal Waste $1,894,980 $1,938,398 N S tons shipped 142,160
62 tons/car = 2293
1,800 cars:$889/car $ 1,600,200
493 cars;$ 86/car $ 338198
Total $< 1,938,398
€12-2013 BUDGET
6
Roanoke Valley Resource OPERATING
CO E DESCRIPTION FY1 -13 JU TIFICATION AI:M TRANSFER LANDFILL
3004 Medical $ 1,000 physical exams for new employees; $ 1,000 $ -
Exas drug and alcohol random testing
3007 Contract $ 212,402 Employee Assistance Program:
Services $16.28 @ x 27 employees 440 51 16 196
Groundwater Monitoring
*'Drinking Water'Sampling
24 @$609 14,616 $ - $ - $ 14,616
*Monitoring Wells
6 wells;2 events/year
$18,000/event= $ 36,000 $ - $ - $ 36,000
Norfolk Southern
Rail Inspections $ 11000 - $ 500 $ 500
Stor water Discharge
*Pern-Lit Sampling
1 samples x$2,506 $ 2,506 $ - $ - $ 2,506
Gas Monitoring
Quarterly $1300 $. 5,200 $ $ - $ 5,200
Monthly @$1275 $ 15,300 15,300
Title V&e-GGRT 13,000 $ 13,000
Clean:Valley Council
12 months $ 51,000 $ 51,000 - $
Landscaping
$240/month $ 2,880 $ - $ 2880 $
Tire Disposal-500 Tons
$96.00+Fuel Surcharge 23,000 $ - $ 23,000 $
Copier mental
$622/month $ 7,460 7,460 $` - $
F1HW Disposal $ 40,000 $ 40,000
3011 Janitorial 8,700 Services for all Facilities
Service 72 /month 8,700 $ 3,000 $ 3,000 $ 2,700
3012 Exterminating $ 1,200 T=S.-$50/month 600 $ - $ 600 $ -
Services S.G,-$50/month $ 600 $ - $ 600
3013 professional $ 78,600 Auditing Services $ 12,700 $ 12,700 $ - -
Services Legal Services $ 48,500 $ 48,500 $
Engineering Services $ 9,000 $ 9,000 $ -
Software support $r 2,400 $ - $ 2,400
Outside Legal $ 4,000 $ 4,000 $ _ $
L,eachate sampling $- 2,000 $ 2,000
3029 Municipal $1,938,398 Norfolk Southern $ 142,160
Waste 62 tons/car = 2,293 $
1,800,cars: 889/cat: $ 1,600,200
493 cars.$686/car $ 338,198 $`
Total $ 1,938,398 Is - $1,938,398 $ -
2012-2013 BUDGET
6a
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY11-12 FY12.13 JUSTIFICATION
3030 lWaste Water Freight $ 97,950 $ 120,400 Leachate Cars
175 Cars @$688 120,400
q'3035Stone Car Freight Charge $ 13,020 13,720 Stone Cars 20 Cars;@$68 $ 13,720
etTemporary Help $ - $ - Buildings and grounds maintenance
3202 Repairs/Office Equipment $ 1,000 $ 1,000 Maintenance and repairs to office equipment
3204 Repairs to Vehicles $ 5,500 $ 5,500 Maintenance and repairs to all road,vehicles
206 Repairs to Data $ 4,600 $ 4,600 Maintenance and repairs to
Processing all data processing equipment
3208 Repairs to Buildings $ 100,000 $ 100,000 Maintenance and repairs to all buildings
and Grounds and property;pump stations,septic tanks.
3209 Repairs to Other $ 170,000 $ 170,000 Construction Equipment
Equipment tiff Road Vehicles $ 135,000
Tipper $ 10,000
Railcars $ 5000
Miscellaneous Equipment $ 20,000
Tub Grinder,Seeder,etc;
3530 Printed Forms $ 2,600 $ 2,600 Letterhead..;envelopes,cards,scale tickets
repair orders,purchasing forms
includes General Counsel
610 Advertising $ 2,500 4,500 Personnel,Rl~P bids,public Bearings,etc.
3620 Public Information 1700 $ 850 Handouts $ 150
User Brochures $ 400
HHW Brochures $ 200
Miscellaneous $ 100
1012-2013 BUDGET
7
Roanoke Valley Resource OPERATING
CODE DESCRIPTION FY12-13 JUSTIFICATION ADMIN TRANSFER LANDFILL
3030 Waste Water Freight $ 120,400 Payments to IDS to haul leaehate from $ 120,400
Smith Gap
3035 Stone Car Freight $ 13,720 Payments to IDS to haul stone to Smith $
C - $ 13,720
Charge Gap
3101 Temporary Help $ Buildings and grounds maintenance $ $ $
3202 Repairs/Office $ 1,000 Repairs to computers at TS&SG $ 1000 $
Equipment - $
3204 Repairs to Vehicles 5,500 Maintenance and repairs to all roast ,700 $ 1000 $ 800
vehicles
3206 Repairs to Data $ 4,600 Maintenance and repairs to $ 4,600 $
Processing all data processing equipment
3208 Repairs to Buildings $ 100,000 Maintenance and.repairs to all building - 10,000 $ 45,000 $ 45,000
and Grounds and property,pump stations,septic
tanks.
3209 Repairs to Other $ 170,000 Construction Equipment
Equipment Off Road Vehicles $ 135,000 $ -_ $ 50,000 $ 85,000
Tipper $ 10,000_ - $ 10000
Railcars $ 5,000 $ 5,000 $
Miscellaneous Equipment $ 20,000 $ 20,000
Tub Grinder;Seeder,etc:
3530 Printed Forms $ 2,600 Letterhead,envelopes;cards,scale $ 1,200 $ 1,300 $ 100
tickets repair orders,purchasing forms
includes General Counsel
3610 Advertising $ 4,500 Personnel,RFP,bids,public hearings, 4,500 $, $
etc.
3620 Public Information $ 850 Handouts 850 $ $,
User Brochures
HHW Brochures
Miscellaneous
2012-2013 BUDGET
7a
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY11-12 FY12-13 JUSTIFICATION
3625 Promotional Articles $ 800 400 Recycling handouts;pens,
Pencils,miscellaneous items
360 Special Events 2,500 3,500 Annual Employee `unctions&
Customer Ap reciation Tray
4600 Central Services 63,000 63,000 Administrative services,
Roanoke County/Roanoke
City for data processing,
accounting,web update,miscellaneous
5110 Utilities-,Electricity $ 61,000 $ 67,404 Transfer Station
$2,000/month $ 24,000
Smith Gap Landfill
$3,617/month $ 43404
5121 Utilities-"Heat-Fuel $ 34,000 28,000 Transfer Station
Natural Gas $ 6,000
Smith Gap Landfill
Propane Gas $ 22,000
5141 Water Service-Transfer $ 5,500 8,500 Water&Sewer Service for Transfer
Station Station
5142 Sewer Service-Transfer $ 14,000 $ 14,000 Sewer Service
Station
Leachate 4 Smith Gap 14,000
5210 Postage $ 4,500 4,500 Postage for all mailings and
correspondence,postage
meter rent,includes General
Counsel
5230 Telephone $ 5,000 $ 5,000 Telephone service to bath facilties,
&long distance calls
5233 Internet Lines $ - $ 5,520 pees for Internet service at Smith Gap Landfill
5235 Cell Phones $ 4,050 $ 4500 Service for cell phones
2012-2013 BUDGET
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY1 -13 JUSTIFICATION ADMIN "RANSFE LANDFILL
3625 Promotional Articles 400 Recycling handouts,pens, $ 400 $
pencils,miscellaneous items
36630 Special Events 3,500 Annual Employee Functions& $ 3,500 _ $
Customer Appreciation..lay
4600 Central Services $ 63,000 Administrative services, $ 63,000 $ $
Roanoke County/Roanoke _ y
City for data processing,
accounting,web update,miscellaneous
5110 Utilities Electricity $ 67,404 Transfer Station- $ - $ 24,000 $ 43,404
$2,083Jmonth
Smith Gap Landfill.
$3,000/month
5121 Utilities-bleat-Fuel $ 28,000 Transfer Station $ $ 6,000 22,000
Natural Gas
Smith Gap Landfill
Propane Gas
5141 Water Service 8,500 Water&Sewer Service for'Transfe $ - $ 81500 $
'Transfer Station Station {
5142 Sewer Service 4 $ 14,000 Sewer Service $ - $ - 14,000
Transfer Station
Leachate-Smith Gap
5210 Postage $ 4,500 Postage for all mailings and $ 4,500 $
correspondence,postage
meter rent,includes General
Counsel
5230 Telephone $ 5,000 Telephone service to loth facilites ,000 $ $;
&long distance calls&fax lines
5233 Internet Lines $ 5,520 Fees for internet service @ S.Gap $ - $ $ 5,520
5235 Cell Phones $ 4,500 Service for cell phones $ 4,500 $ $
2012-2013 BUDGET
8a
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FYII-12 EY12-I3 JUSTIFICATION
502 I'rlaerty Instzxance=Eire 8,30Q 45,000 Coverage for all buildings,contents;
and.equipment
5305 Motor Vehicle Insurance $ 14,500 14,500 Insurance for on-road vehicles
5302 Public Officials Insurance 500 500 Insurance through VML or VACO pools
5308 General Liability Ins, $ 10,500 $ 12,000 Coverage for all facilities&property
5410 Resit of Equipment $ 5,280 $ 5, 80 Rental of Miscellaneous Equipment
Heavy Equipment
Emergency Equipment
5501 Travel-Mileage $ 500 $ 500 Use of personal vehicles for RVRA
business,staff,and Board Members
5503 Travel-Lodging $ 5,500 $ 5,500 Out of town conference lodging,SWANA,
VML,legal conferences,including meals
5504 Conference $ 2,000 $ 2,000 Conference registrations,SWANA,VML,
legal conferences
5520 Dinner Meetings $ 3,000 3,000 Monthly Board meetings,dinners,and
Luncheons luncheons associated with RVRA
5540 Training&Education 4,000 $ 4,000 Operator training for hazardous materials,
certification,miscellaneous
5601 Contributions $ 402,000 402,000 Payments per contract to
Roanoke County $ 300,000
Roanoke City $ 100,000
Volunteer fire and rescue $ 2,000
9
2012-2013 BUDGET
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY12-13; JUSTIFICATION ADMIN TRANSEEI LANDFILI
5302 Property Insurance_ 45,000 Coverage for all buildings,contents,
� � 9,000 12,150- $ 23,850
Fire and equipment
5305 Motor Vehicle Ins. $ 14,500 Insurance for on road vehicles $ 3,480 $ 3,335 $ 7,685
5307 Public{officials Ins: $ 500 Insurance through VML or VACO pools $ 500 $ $
5308 General Liability Ins, $ 12,000 Coverage for all facilities&property $ 4,560 $ 3,720 $ 3,720
5410 Rent of Equipment $ 5,280 Rental of Miscellaneous Equipment $ $ 2,640 $ 2,640
Heavy Equipment
Emergency Equipment
5501 ''Travel-Mileage $ 500 Use of personal vehicles for RVRA $ 500
business;staff,and Board Members
5503 Travel-Lodging $ 5,500 Out of town conference lodging, $ 4,500 $ 500
500
SWANA,VML,legal conferences,
including meals
5504 Conference $ 2,000 Conference registrations;SANA,VML 1,000 $ 500 $ 500
legal conferences
5520 Dinner Meetings- $ 3,000 Monthly Beard meetings,dormers,and $ 3,000 $
Luncheons luncheons associated with RVRA-
5540 Training&Education $ 4,000 Operator training for hazardous
p g $ 2,000 $ 1,500 $ 500
materials,certification,miscellaneous
5601 Contributions 402,000 Payments per contract to; $ $ 100,000 $ 302,000
Roanoke County 300,000
Roanoke City 100,000
Volunteer fire and rescue $ 2,000
2012-2013 BUDGET
a
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY11-12 FY12-13 JUSTIFICATION
5801 Des $ 1,700 1,700 Professional&Association clues:
SWANA,SWVSWMA,
&IAAP
Returned check fees and misc.fees
5815 Warrants and Fees 26,200 $ 31,200 DEC annual fee-_-$30,000
Returned check fees$1,200
5823 Employee Recognition $ 6,000 $ 6,000 Awards and Certificates
5850 Miscellaneous Operating $ - $ - No programs planned
6010 Office Supplies 4,500 $ 4,500 Office Paper,pens,pencils,foyers,etc:
6011 Photocopies $ 400 400 Miscellaneous Photocopies
6013 Small Equipment& $ 23,000 $ 23,000 Small items of office and shop equipment
Supplies and supplies;tools,miscellaneous
6040 Medical Supplies $ 500 $ 500 Supplies for first aid kits&medicine
cabinet
6050 Janitorial Supplies $ 3,000 $ 3,000 Supplies for general cleaning&sanitation
6071 Radio farts $ 3,500 $ 4,000 Communications Equipment&Fees
6080 Gas,Oil,Grease $ 310,000 $ 390,000 Fuel for all equipment and vehicles,
includes oil,lubricants
6091 "Tires;Tubes,farts $ 60,000 $ 70,000 Replacement and maintenance parts and
supplies for all equipment and vehicles
6130 Uniform and Wearing $ 19,200 $ 11,200 Safety Shoes $ 2,500
Apparel :Rain gear,shirts,hats,:misc. 3,500
Rental of uniforms $ 4,100
mats&towels 1,100
2 12-2013 BUDGET
10
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION F 12-13 JUSTIFICATION AD MIN I'RANSFE LANDFILL
5801 Dues $ 1,700 Professional&Association dues: 1700
SWANA,SWVS MA,
&IA AP
Returned check fees and misc..fees
5815 Warrants and Fees $ 31,200 DEQ annual fee--$30,000 $ 1,200 $ 5,500 24,500
Returned check fees$1,200
5823 Employee Recognition $ 6,000 Awards and Certificates $ 6,000 $ $
5850 Miscellaneous Opera " $ - No programs planned $ $
6010 Office Supplies $ 4,500 Office paper,pens,pencils,folders,etc. 3,750 $ 250 $ 500
6011 Photocopies $ 400 Miscellaneous Photocopies $ 400
6013 Small Equipment& $ 23,000 Small items of office and shop equipme $ $ 11,500 $ 11,500
Supplies and supplies,tools,miscellaneous
6040 Medical Supplies $ 500 Supplies for first aid kits&medicine $ 250 $ 250
cabinets
6050 Janitorial Supplies $ 3,000 Supplies for general cleaning 8 $ 3,000 $
sanitation
6071 radio Parts 4,000 Communications Equipment&Fees $ - $ 2,000 2,000
6080 Gas,tail,Grease $ 390,000 Fuel for all equipment and vehicles, $ 14,000 $ 100,000 $ 276,000
includes oil,lubricants
6091 Tires,Tubes,Parts 70,000 Replacement and maintenance parts an $ 2,000 $ 29,000 $ 39,000
supplies for all equipment and vehicles
6130 Uniform and Nearing 11,200 Safety Shoes 125 $ 1000 1,375
Apparel fain gear,shuts,hats,misc. $ 2,100 $ 500 $ 500
Rental of uniforms $ - $ 2,000 $ 2,500
Heats&towels $ _ $ Ir50 $ 550
2012-2013 BUDGET
10a
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY11-12 FY12-13 JUSTIFICATION
6202 Subscriptions 200 200 Professional magazines and manuals
6203 Books $ 200 $ 200 Miscellaneous books and manuals
6211 Code Books - $ - Miscellaneous legal code books
6501 Other Operating $ 35,000 35,000 Disinfectants,deodorizers,salt for roads,
Supplies gravel and,stone for roads,seed,mulch
fertilizers and lime for seeding slopes,fill
areas and other areas,miscellaneous
office supplies
6503 Fire Equipment and $ 1,200 1,200 Fire hoses&extinguishers replacements 8
Supplies and for annual inspections for both.facilities
6510 Safety Equipment $ 2,000 $ 2,000 Dust mask,safety glasses,etc.
9670 Unappropriated Balance $ 47,267 49,333 For unexpected expenditures 1.25%
TOTAL OPERATING $3,828,652 $3,996,001
2012-2013 BUDGET
11
Roanoke Valley Resource Authority OPERATING
CODE DESCRIPTION FY12-13 JUSTIFICATION AI MIN TRANSFEZ LANDFILL
6202 Subscriptions 200 Professional magazines and manuals 200 $
6203 Books 200 Miscellaneous books and manuals 200
6211 Corte Books $ - Miscellaneous legal code looks $ $
6501 Other Operating 35,000 Disinfectants,deodorizers,salt for $ - $ 5,500 $ 29,500
Supplies roads,gravel&stone for reacts,
seed,mulch fertilizers&lime for
seeding slopes,fill areas and
other areas,miscellaneous
office supplies
6503 Fire Equipment and 1,200, Fire hoses&extinguishers $ 600 600
Supplies replacements &and for
annual inspections for both
facilities
6510 Safety Equipment $ 2,000 Dust mask,safety glasses,etc. $ - $ 11000 1,000
SUB-TOTAL $ 38,600 $ 400 7100 $ 31,100
TOTALS PAGES 6- $346,706 $2,415,736 $1,183,726
9670 Unappropriated Balance $ 49,333 For unexpected expenditure: 1.25% $ 4,334 $ 30,197 $ 14,80
TOTAL OPERATIN $3,996,001 $351,040 $2,445,932 $1,198,529
2012-2013 BUDGET
11a
s
Roanoke Valley Resource authority
i
k
f EXPENSES
CAPITAL
012-201 BUDGET
Roanoke Valley Resource Authority CAPITAL
I:ll^
CODE DESCRIPTION FY11-12 FY12-13 JUSTIFICATIO
8101 Machinery&Equipment $
New
812 Machinery&Equipment $ _ $
Replacement-
8201 Furniture,Office - $
Equipment New
8202 Furniture,Office $ $
Equipment Replacement
8302 Communications $ $
Equipment Replacement
8402 Small Capital Outlay $ $
Replacement
8701 Technology $
Equipment-New
8702 Data Processing $ _ $ _
Equipment Replacement
8705 Computer Server $ _ $ 12,000 Upgrade and replace existing server
8902 New Building $ w $
TOTAL CAPITAL $ $ 12,000
2012-2013 BUDGET
12
} Roanoke Valley Resource,Authority
s
b
r,
Y
C
t
x
} EXPENSES
y SELVES
k
2012-2013 BUDGET
i
Roanoke Valley Resource Authority RISERVES
CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION
7/1/201 FY12-13 FY12-13 06/30/13
924500 Landfill Closure $5,357,308 300,000 $2,754,000 $ 2,903,308 As required by Blind
Indenture,State and
Federal regulations to
chase Smith Gap landfill,
925010 Equipment $ 288,527 $1,050,000 $1,151,000 $ 187,527 For replacement of
Reserve Fund equipment per
equipment replacement
schedule.
925020 Groundwater $ 500,000 $ 500,000 Groundwater
Protection Fund protection fund per
local:permit:
925030 Landfill Flash $ 58,000 $ 10,000 $ 68,000 As per local permit:
Community Intranet/property
Improvement Fund
925040 Property Value $ 443,193 $ $ $ 443,193 As per local permit.
Protection Current fund is
adequate based on
anticipated sales♦
925050 Future Site $1,150,118 $ 500,000 $ $ 1,650,118 For future construction
Development of the landfill
No planned.expenditures
925065 Capital $ 396,227 $ 100;000 $ - $ 496,227 For maintenance and
Improvement improvements to the
Fund facilities
No planned expenditures
TOTAL RESERVE $8,193,373 $1,960,000 $3,905,000 $ 6,248,373
FUND
0122013 BUDGET
13
Roanoke Valley Resource Authority RESERVES
CODE DESCRIPTION JUSTIFICATION DEPOSIT ADMIN TRANSFER LANDFILL
FY12-13
924500 Landfill Closure As required by Bond $ 300,000 - $ 10,000 $ 290,000
Indenture,State and
Federal regulations t
close Smith Gap landfill.
925010 Equipment For replacement of $1,050,000 - $ 372,435 677,565
Reserve Fund equipment per
equipment replacement
schedule.
925020 Groundwater Groundwater $ $ $ $
Protection Fund protection fund per
local permit.
95030 Landfill lost As per local permit. 10,000 - $ 10,000
Community intranetf property
Improvement Fund
925040 Property Value As per local permit. $ $ _ $ _ $
Protection Current fund is
adequate based on
anticipated sales.
925050 ,Future Site For future construction $ 500,000 $ $ $ 500,000
Development of the landfill
No planned expenditure
925065 Capital For maintenance and $ 100,000 00,000 $ 50,000
Improvement improvements to the
Fund facilities.
Transfer Station Floor&
Fire System lire repair>
TOTAL RESERVE 1,960 000 $ 432 43 $ 1,527,
FUNDS
2012-2013 BUDGET
1a
i
i
Roanoke"galley Resource Authority TIPPING
ALL OPERATIONS
CATEGORY ADMIN LANDFILL TRANSFER TOTAL PERCENT
PERSONNEL $ 605,434 708,495 658,610 $ 1,972,540 25 f
OPERATIONS $ 351,040 1,198,529 $ 2,44 5,932 $ 3,995,501 50%
DEPOSITS
AND $ - $ 1,527,565 $ 432,435 $ 1,960,000 25
RESERVES
TOTAL 956,475 $ 3,434,589 $ 3, 36,978 $ 7,928,041 100%
PERCENTAGE 12 To 43% 4 % 100%
TRANSPORTATION
F
LANDFILL TRANSEI TOTAL PERCENT
FREIGHT $ $ 3,938,398 1938,398 24%
TANKERS $ 120,400 $ - $ 120,400 2%
STONE $ 13,720 0 $ 13,720 0%
TOTAL $ 134,120 $ 1,938,398 $ 2,072,518
2% 24% 26%
Required Tipping.Fe
Deposits from Contingency funds allow
Municipal $ 49 per ton � fora lower upping fee charge.
Con nxercial $ 59 per ton w J
2012.2013
14
f X
s
Roanoke Valley Resource Authority UTR UGH
ROAD
CODE DESCRIPTION Y11-12 FY12-13 JUSTIFICATION
Begiorting Balance $3,627,910 $3,045,010 Anticipated Balance July 1,2012
July 1;2011
Expenditures-Budgeted, 598,900 $1,049,500 All Post Closure Care Activities
Interest 16,000 16,000 Estimated Interest Income from
Investments
ESTIMATED BALANCE $3,045,010 $2,011,510
2012-2013 BUDGET
15
Roanoke Valley Resource AuthorityRUTR O
UGH ROAD
CODE DESCRIPTION FYII-12 FY12-13 JUSTIFICATION
3007 Contract Services 107,400 105,000 GroundwaterMonitoring
y
Lab Analysis-2 Events 130,000
Gas Monitoring Quarterly
$1500 f Event
Gas Extraction System
monitoring
Cap Maintenance $
miscellaneous seeding,
grading,E&S control care
Air Emissions $ 11,000
Corrective Action
Plan
3013 Professional Services $ 117,000 $ 810,000 Engineering Services
Groundwater Sampling
2 Events Q$20,000 $ 40,000
Groundwater Assessment $
Program
Miscellaneous $ 10,000
Lift Station-Engineering 750,000
` Le al Services $ 10,000
3208 Repair and Maintenance 240,000 125,000 Disposal of Leachate $ 115 000
v
Road Maintenance Stone $ 10,000
5110 Utilities-Electricity 6,500 $ 6,500 Electric Service for Blower/Flare Station
„! 520 'Telephone $ - $ Included in internal services
5815 warrants&Fees $ 1,000 1,000 DEQ Annual Fee
` 5350 Miscellaneous $ 2,000 2,000 advertisement and battled gas.
r,
6302 Property Insurance - $ -- Coverage for Flare Station and Associated
Equipment
8101 Machinery &Equipment _ $
9808 Transfer to RVRA $ 125,000 $
Operations
TOTAL 598,900 $1049,500
2012-2313 BUDGET
16
oartoke Valley Resource Authority
{
}
APPENDIX
012-2013 BUDGET
i
RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY
Adopted this 28th day of March 201
RA#201 -610
RESOLUTION approving the Authority's annual budget for fiscal year 2012-2013 and
authorizing submittal of such budget to the governing bodies of the Charter Member Users for
approval.
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The fiscal year 2012- 013 Annual Budget for the Roanoke Malley Resource Authority
as set forth in the report and accompanying attachments by the Chief Executive Officer dated
March 28,'2012, and submitted to this Board is hereby approved; and,
2, The Authority Chair is authorized on behalf of the Authority to submit the fiscal year
2012-2013 annual budget and related documents to the governing booties of the Charter Member
Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in
accordance with the requirements of the Roanoke Valley Resource Authority Members Use
Agreement, dated October 23, 1991, as amended:
Can motion of Mr. Bengtson and carried by the following recorded roll call vote:
AYES: Mr. Bengtson, Ells. Green, Mr. Harkness, Mr. Lawrence,Ms. Owens, Ms. Snyder, Mr.
Tensen
NAYS: None
ABSENT,- None
ATTEST.
Deborah T. Charles
RVRA'Board Secretary
SOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
iIL 17, 2012 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA
WHEREAS, the Town of Vinton, along with Roanoke County and Roanoke City are the
governing bodies of the Roanoke Valley Resource Authority(RVRA , and
WHEREAS,, in accordance with the Member Use Agreement dated October 2 , 1991, the
annual budget of the Authority must be submitted for approval by each of the
governing bodies after approval by the RVRA Board; and
WHEREAS, on March 28, 2012, the RRA Board approved the 2012-2013 annual budget in
the amount of$7,940,041
NOW THEREFORE BE IT RESOLVED,that the Vinton Town Council does hereby approve
the 2012-2012 operating budget in the amount o $7,94 ,041 to operate and maintain the
Roanoke Valley Resource Authority.
This resolution shall be effective from and after the date of its adoption.
This resolution adopted on motion made by Council Member and seconded by
Council Member ,with the following votes recorded;
NAYS
APPROVED:
Bradley E. Grose,Mayor
ATTEST:
Susan N.Johnson,Tows Clerk
To: Roanoke Regional Cable Television Committee
From: Elaine Bays-Murphy, Director of Cable Access
Date: April 4, 2012
Re: FY 2012-2013 Operating Budget Proposal
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City
of Roanoke, Roanoke County,the Town of Vinton and their respective school systems.RVTV-3 was created in
1992 as an agreement between the three localities to form a Government & Educational Access Station, The
operational budget for RVTV is provided by the three local governments, and it is funded through the *Virginia
Communications Sales and Use Tax Revenue paid by Cox Communications (*Attachment Page 6). The
RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each
jurisdiction.
For calendar year 2011, Cox Communications paid to the Commonwealth a total of$2,433,691. The
Commonwealth paid to the three localities the appropriate share of:
City Of Roanoke: $1,229,543
County of Roanoke: $1,096,323
Town of Vinton: $107,825
Total: $2,433,691
Currently, RVTV employs five full time staff members. RVTV-3 produces original videos, monthly television
shows, and covers live government meetings.
Roanoke Valley Television produced the following in 2011:
0 60 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent
Excellence, (4) Roanoke County Business Partners,
(4) Recreation Television, (4) PLAY Vision Total Production Minutes: 1,800 minutes
0 60 Government Meetings
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (11) City
Planning Commission Meetings, &other additional meetings
0 54 Original Video Productions
Ex. 9/11 Regional Remembrance Ceremony, S tormwater Education, Vinton Open for Business, Home
Energy Audit Total Production Minutes: 274 minutes
Additionally, Roanoke Valley Television covered numerous special events including ground breakings,
dedication ceremonies and news conferences. The approximate rate for video production work in the private
sector is $1,500 per finished minute. The approximate total production value for TV Shows & Video
Productions is $3,111,000 (Total value does not include Government Meetings).
BACKGROUND.INFORMATION:
On.January 6,`2012, RVTV-3 launched the New RVTV-3 Website www rvty or .
The new website allows users to watch R TV-3 Shows and Government Meetings from the site:
Other features include: R VTV-3 Calendar, TV Guide, Media. enter and much more:
Xi 'zd YX 3S J4 `A 's#.
RVTV-3 Awards
#
Gold AVA Award Communicator Award
RVTV-3 Website Design "Eat for Education" PS.A
SUMMARY OF INFORMATION:
The proposed FY2012/2013 Operating Budget is$378,813.
The current FY2011/2012 Operating Budget is$366,003.
The current 011/2012 budget amount of$366,003 was partially funded by the RVTV Roll-Over Account
in the amount of$47,580, making the total funding provided by the localities $318,423,
The RVTV-3 Operational Budget has been supplemented from the Roll-Over Account for the last three years.
Budget Year Rail-Giver Funds
2011/2012- 47, 80
2010/201'1 46,723
2009/2 10 41,021
135,324 Total RVTV Funds Used
The proposed FY2012/2013 Operational Budget includes a$13,022 increase from
Non-Discretionary Line Items:
Current 2012-2013 Increase
2200 Retirement VRS 2 ,041 36,683 7,642
2300 Croup Health 35,482 37,652 2,170
2400 VRS Life 540 2,547 2,007
5420 Lease/Rent 40,100 41,303 1,20
Total 105,163 118,185 13,022
The Cable TV Committee has requested to reduce the proposed Operating Budget $378,813)by $15,000 and
use the reduced amount of $363,813) as the amount to request from the member localities.
The Committee has requested to fund the$15,000 from the RVTV Roll-Over Accounts which represents the
unused funds from the Operating Budget since 1992. The RVTV Rollover Account has a current balance o
$30,525.74 (01/31 2012):
The Proposed FY2012/2013 Operating Budget, after deducting$15,000 from the RVTV Roll-Over Funds, i
$212 Less than the current 2011/ 012 Budget.
3
FISCAL IMPACT:
The total RVTV budget request is$378,813, consisting of$363,813 from the member localities; and$15,000
from the RVTV Roll-Over Account.
The proposed$378,813 is approximately 1 .6% of the$2,433,691 paid by Cox Communications for the VA
Communications axles & Use Tax.
City of Roanoke: $1,229,534
Roanoke County: $1,096,323
Town of Vinton; 5107,825
"fatal: $2,433,691
The Operational Budget for RVTV is provided by the three localities based on the proportion of:Cox Customers
located in each jurisdiction.
Cox calculates the'percentage of subscribers(December 31, 2011) in each locality as follows: ( 010 number of
subscribers in parenthesis)
Locality Subscribers Percentage
City 24,510 (25,656) 5I% (51%)
County 21,000(22,006) 4% (44%)
Vinton 2,084(2,229) % (5%)
Total 47,694 (49,891) 100% (100%)
Based on the above figures, each member's contribution to $363,813 for the localities part of the total
F Y2012/2013 Operating Budget of$378,813 ( 15,000 of which will be funded from the RVTV Doll-Over
Account) would be as follows:
2011/2012 Budget 2012/2013 Budget
(47,580 Funded from Roll-Over) ( 5,000 Funded from Roll-{aver)
City $162,396 $185,545
County $140,106 $160,078
Vinton 515,921 518,190
Total $318,4 3 $ 63,813
In addition to the City's above share of$185,545,the City will also pay $3,360 for closed captioning for City'
Council Briefings.
4
ATTACHMENTS:
RVTV Proposed 2012 - 2013 Budget
2011-2012 Budget Proposed Remaining % Expended
2012 -2013 Balance (01/31/12)
1010 Regular 192,967.00 192,96TOO 77,189.42 WOO
2100 FICA 14,762.00 14,762.00 6,373.68 56.82
2200 Retirement-VRS 29,041.00 36,683.00 10,890.55 62.50
2202 Deferred Comp Match (650 x 3) 1,950m 1,950.00 750.00 61.54
2300 Group Health Insurance 35,482.00 37,652.00 13,629.70 6L59
2310 Group Dental Insurance 1,762.00 1,900m 574.00 67.42
2400 VRS Life 540.00 2,547.00 202.20 6156
2500 Long Term Disability Insurance 387.00 487.00 219.69 4123
2750 VRS Retiree Health Credit 464.00 464.00 174.50 62.39
3013 Professional Services-Other 27,500.00 27,500.00 15,226.80 44.63
(Closed Captioning)
3013A CC-City Council Briefings City Only
3204 Repairs Vehicles (By Garage) 3K00 300,00 135.00 55.00
3209 Repairs (Other Equipment) 1,000.00 1,000.00 877.63 12.24
3305 Maintenance Service Contracts 750.00 750,00 453.60 39,52
(Telephone)
5210 Postage 50.00 50.00 458 109.16
5230 Telephone 4,000.00 3,400.00 1,841.21 53.97
5233 Internet 1,390.00 1,390.00 696.40 49.90
5235 Cellular Phones (2 Smart Phones) 480.00 1,200.00 211.14 56.01
5305 Motor Vehicle Insurance 1,300,00 1,200.00 217.00 83.31
5308 General Liability Insurance 2,550.00 2,550.00 527.00 79.33
5420 Lease/Rent of Buildings 40,100.00 41,303,00 16,94036 57,76
(8x $3,407.78 4x $3,510.01)
5501 Travel (Mileage) I KOO 100.00 70.31 29.69
5520 Dinner Meetings & Luncheons 150.00 150.00 30,00 80.00
5801 Dues & Association Membership 278.00 308.00 -30.00 110.79
(Public Relations Society of America)
6010 Office Supplies-General 500.00 500.00 83.84 83.23
6013 Small Equipment& Supplies 2,000.00 2,000.00 698.15 65 09
6014 Video Supplies 5,000.00 4,000.00 4,098.10 18.04
6080 Gas, Oil & Grease 1,000,00 1,500.00 271.33 7187
6091 Tires 200.00 200,00 81.26 59.37
Total $366,003.00 $378,813.00 S152,394.80 58.36%
Aniount funded fro RVTV
Roll-Over Account(273500) -$47,580.00 -$15,000.00
Member Localities $318,423.00 $363,813.00
*In addition to the City's share of the above budget of$363,813,the City will also pay$3,360
for closed captioning for City Council Briefings,
Total Non-Discretionary Line Item Increase is$13,022 (Retirement VRS,Health,VRS Life,Rent)
5
RVTV Financial Report
Current Account Balances as of January 31,2012
273200 (Operating Budget), ................................................__...... ..$152,394M
273450 ( Cox Cable Capital Grant)...... ............ ...... 1,213,372.81
(Balance includes accrued interest.)
273500 (RVTVYear-End Rollover Account) .............. ......... ....._$30,525.74
273200-0509 (DVD Sales),........... .......... ................. ........... ......$2,270.00
Account 273500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since
1992, RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings
account which may be used for future capital purchases or the operating budget.
2011 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke,County of Roanoke, and Town of Vinton
Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645
et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%)
sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including
the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the
amount of revenues it receives from cable television providers, like Cox, to the localities.
For the calendar year 2011, Cox Communications paid to the Commonwealth of Virginia a total of S2,433,691.
The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a
replacement amount for the franchise fees.
City of Roanoke: $1,229,543
Roanoke County: S1,096,323
Town of Vinton: $107,825
Total: S2,433,691
6
RVTV 2011 Edited Video Productions
Title Client Length
Eat For Education PSA City of Roanoke :30
Anti-Bully PSA City Schools :30
Home Energy Audit County of Roanoke 8:00
Love Your Library PSA County of Roanoke :30
Teacher of the Year City Schools 24:00
(2) New Vinton Website PSAs Town of Vinton :30 ea.
Arbor Day Celebration Town of Vinton 6:30
ECC Video County of Roanoke 15:00
Splash Valley PSA County of Roanoke :30
Permit Information City of Roanoke 8:00
"High Ground" Dedication Town of Vinton 34:00
Shake, Bake & Sprout PSA Town of Vinton :30
Touch A Truck PSA County of Roanoke :30
Summer Stock Dinner Theater PSA County of Roanoke :30
Police Department Recruitment PSA County of Roanoke :30
Volunteer Firefighter PSA County of Roanoke :30
School Bus Safety PSA County Schools :30
Market Building Open House City of Roanoke 8100
CityWorks (X)po PSA City of Roanoke :30
VA Conference Ec, Gardening PSA City of Roanoke :30
Vinton's Farmer's Market PSA Town of Vinton :30
Over the Counter Permits PSA Town of Vinton :30
9/11 Remembrance Ceremony PSA City, County, Town :30
9/11 Remembrance Ceremony Highlight City, County, Town 26:00
Convocation Video City Schools 9:00
World Showcase of Music PSA County of Roanoke :30
(2) Green Ridge Ree. Center PSA County of Roanoke :30 ea.
CVB Interview(Jane Seymour) City, County, Town 8:00
Open For Business Video Town of Vinton 9:00
Stormwater Education City of Roanoke 5:30
Leaf Collection PSA City of Roanoke :30
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Title Client Length
(2) South Co. Library PSAs County of Roanoke ;30 ea.
Turkey Fryer Safety PSA County of Roanoke :30
Cafe2 Video City of Roanoke 3,30
Voting Precinct Changes City.of Roanoke 12:00
BOS Web Streaming PSA City of Roanoke :15
Don't Drink & Drive PSA City of Roanoke -30
(2) Save-A-Ton PSAs City of Roanoke :30 ea.
(12) Library Happenings City of Roanoke 7:00 ea.
2011 of Video Productions
Total Productions City of Roanoke Roanoke County Town of Vinton
114 57 48 9
Percentage 50% 42% 8%
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To: Roanoke Regional Cable TV Committee
From: Elaine Bays-Murphy, Director, Cable Access
Date: April 4, 2012
Re: Proposed Capital Equipment Budget FY 2012/2013
CURRENT SITUATION:
The current RVTV-3 Cox Capital Grant account balance is $1,213,372.81. (01/31/12)
The current Panasonic SD Robotic Camera System located in City Council Chambers and the
Board of Supervisors Room was installed between 2001-2003, RVTV-3 is experiencing
problems with both systems, and we cannot receive support or service for the systems because of
their age. I recommend that both locations be completely upgraded with a new Panasonic HD/SD
Robotic Camera System with entirely New Cabling.
RVTV's oldest Non-Linear Editing System (Pinnacle Liquid Purple) was purchased in 2005, The
system is slow and often locks up. I recommend that RVTV replace the old system with an
Adobe Premiere Turnkey Video Editing System.
RVTV-3 currently has one basic phone that is 11 years old, and one BlackBerry. I recommend
that we upgrade both phones to Whones using the County's contract. If RVTV has a problem
switching to a "Live" location from a computer,the switch can be done through the Whone. The
monthly cost for the two phones is $100 ($50 each)and the monthly charge will be funded
through the Operating Budget.
OPTIONS:
A Make the below Capital Equipment purchases using the RVTV-3 Cox Capital Grant.
(2) Complete Panasonic HD/SD Robotic Camera Systems ($99,000 ea.) $198,000.00
Roanoke City Council Chambers & Roanoke County BOS Room
Estimated Price Does include Installation Charges &all New Cabling
(1) Adobe Premiere Turnkey Video Editing System $3,350.00
(2) il-1hones (County Contract @ $199 ea.) K398.00
Total Estimated Cost $201,748.00
RVTV would solicit bids for the above equipment recommendations, or equivalent, following
Roanoke County Procurement Policies.
B Do not make the recommended Capital Equipment purchases.
RECOMMENDATION:
It is the recommendation of the Cable TV Operations Committee that RVTV make the proposed
Capital Equipment purchases,
The current RvTv-3 Cox Capital Grant account balance is $1,231,372,81; (0 1/31/12)
2
RESOLUTION NO
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 17, 2012, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA.
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming;and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2012-2013 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of$363,813, of which Vinton's allocation based on subscribers is five percent(5%), or the
amount of$18,190 of the total budget.
This resolution shall be effective from and after the date of its adoption.
This resolution adopted on motion made by Council Member and seconded by
Council Member with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose,Mayor
ATTEST:
Susan N.Johnson,Town Clerk
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 17, 2012, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON,VIRGINIA
FLOOD AWARENESS AND MITIGATION PROGRAM
A RESOLUTION authorizing the Town Manager for and on behalf of the Town of Vinton, to
file an application for allocation of the federal and state Hazard Mitigation Grant Funds
administered by the Virginia Department of Emergency Management (VDEM); establishing a
project title; setting forth the amount of funds requested; setting forth the amount of matching
funds that are part of the total project cost; identifying beneficiaries, and authorizing the Town
Manager to sign and submit all appropriate information necessary to constitute a proposal for the
use of Federal Emergency Management Agency(FEMA)and VDEM funds.
WHEREAS, the Council for the Town of Vinton has been advised of the availability of the
Hazard Mitigation Grant Funds, DR-4024-VA for federal and state assistance for
a 5% initiative project to educate the public on mitigation efforts and flood
insurance; and
WHEREAS, the pre-application has been submitted and reviewed by VDEM and the Town has
been requested to file a complete application to be considered for the allocation of
the FEMA and VDEM Hazard Mitigation Grant Funds, under declared disaster
DR-4024, 2011 Hurricane Irene,
NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Vinton, Virginia,
that:
1. The town of Vinton wishes to apply for the FEMA and VDEM Hazard Mitigation Grant
Funds.
2. The project title is: Flood Awareness and Mitigation Program.
3. The Town of Vinton is seeking and requests $7,000.00 in grant funds.
4. The Council hereby authorizes that, if the Town receives this funding for this project:
a. Twenty-five percent (25%) funds and in-kind matching funds will be provided as
a contribution to the project cost.
b. The Town agrees to provide the grant administrative services to manage the
proposed project as part of the in-kind matching cost.
5. That the Town Manager is hereby authorized and directed to sign and submit all
appropriate applications and information necessary to constitute a proposal for the 'Town
to receive FEMA and VDEM funds.
. That a duly attested copy of this Resolution be affixed to the application for FEMA and
VI EM`funds.
This resolution shall be effective from and alter the date of its adoption.
This resolution adopted on motion made by Council Member and seconded by
Council Member with the following votes recorded.
AYES:
NAYS:
APPROVED
Bradley E. Chose,Mayer
ATTEST:
Susan N. Johnson, Town Clem
2