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Home My WebLink About11/17/2009 - Regular ,11 T Bradley E. Grose, Mayor a Vinton Municipal Building Robert R. Altice, Councilman 311 South Pollard Street Carolyn 0, Fidler, Councilwoman Z Vinton, VA 24179 William"Wes" Nance, Councilman (540) 983-0607 William E. Obenchain, Jr., Vice Mayor 1884 Vinton Town Council Regular Meeting Tuesday, November 17, 2009 AGENDA Consideration of: A. 5:30 P.M. — Utilities Work Session B. 7:00 P.M. — Roll Call and Establishment of a Quorum C. INVOCATION D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. CONSENT AGENDA F. AWARDS, RECOGNITIONS, PRESENTATIONS I. Police Officers of the Month—MPO David Cooper and Officer Scott Hurt G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1 Receive and Accept the June 30, 2009 Comprehensive Annual Financial Report— Resolution No. 1846 2. Appropriation of Funds for Burn Building— Resolution No. 1847 J. MAYOR 1. Citizen Participation Guidelines K. COUNCIL L. ADJOURNMENT NEXT TOWN COUNCIL MEETING: December 1, 2009 at 4:30 P.M. — Joint Work Session with Roanoke County in the Roanoke County Administration Building December 1, 2009 at 7-.00 P.M. — Regular Council Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION 1, First Quarterly Financial Report 2. Vinton Scrap Metal 1 Home Daycare 0 Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT G. COOLEY z CHIEF OF POLICE PHONE (540) 983-0617 FAX (540) 983-0624 1884 A State Accredited Agency November 12, 2009 To: David J. Cooper, MPO Scott G. Hurt, Officer From: Herbert G. Cooley, Chief of Police Re: Officer of the Month Congratulations! You have been nominated and selected as Co-officers of the Month for the month of October 2009. On October 3, 2009, a breaking and entering was reported at an apartment located at 12S West Virginia Avenue. You responded, began your investigation and discovered that the apartment had indeed been broken into and a computer stolen. Due to a thorough interview with the victim, information was gained that led the officers to a neighboring apartment. The officers spoke with the occupant of this apartment and gained consent to search the residence. During their search, the computer in question was located and the subsequent interview of the suspect resulted in a confession being obtained. The suspect was arrested and charged with Breaking and Entering and Grand Larceny. Because of your diligent investigation, the case was solved rather quickly and the victim received his stolen property back. Your dedication to duty and proper handling of the investigation is commendable. Your efforts are appreciated. Herbert G. Cooley Chief of Police CC: Chris Lawrence, Town Manager Beth Austin, Human Resources Director Mayor and Members of Council Darleen Bailey, Town Clerk✓ ACTION NO.: Reso. 1846 ITEM NO.: L-I TO: TOWN MANAGER'S OFFICE FROM: Barry W. Thompson, Finance Director/Treasurer DATE: November 12, 2009 SUBJECT: Presentation of Town's June 30, 2009 Audit Report ISSUE/PURPOSE: Receive report from Town's Auditors. ACTION REQUESTED: Receive report from Billy Robinson, Brown Edwards & Company, L.L.P., regarding their audit of the Town's financial records. for fiscal year 2008-2009. After receipt of the report from the auditors, the Town Council will be asked to adopt the proposed resolution which would note receipt of the audit and acceptance of the report. JUSTIFICATION/: SUMMARY: Representatives of Brown Edwards have been working with the Town Manager and Finance Director/Treasurer in order to prepare the audited financial statements for the Town. The firm's responsibility is to express an opinion on these financial statements based on their audit. In their opinion, the general purpose financial statements present fairly in all material respects, the financial position of the Town as of June 30, 2009 and the results of its operations and cash flows of proprietary fund types for the year ended in conformity with generally accepted accounting principles. It is recommended by staff that Council adopt the proposed resolution which will recognize receipt and acceptance of the audit. DATE ACTION NEEDED: November 17, 2009 TOWN MANAGER'S COMMENTS: RESOLUTION NO. 1846 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 17, 2009, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,VIRGINIA WHEREAS, section 15.2-2511 of the 1950 Code of Virginia, as amended, requires that the Town issue annually a report on its financial accounts and records by a third party certified public accountant, and WHEREAS, the Finance Director/Treasurer and the Finance Department worked with the independent third party accounting firm ot'Brown Edwards& Company, L.L.P., and WHEREAS, Billy Robinson of Brown Edwards & Company, L.L.P., has forwarded his Finn's 2009 audit to the Town Council for review. and WHEREAS, the Can's opinion letter stated that the financial statements present fairly, in all material respects, the financial position of the 'FoNAqi of Vinton as of June 30, 2008, and the results of the Town's operations and cash flows of proprietary fund types for the year just ended on June 30, 2009, is in conformity with generally accepted accounting principles. NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby receive and accept the June 30, 2009 Comprehensive Annual Financial Report prepared by Brown Edwards & Company, L.L.P. Motion made by AYES: NAYS: ABSENT: APPROVED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk ACTION NO.: Reso. 1847 ITEM NO.: L-2 TO: Christopher S. Lawrence, Town Manager FROM: Barry W. Thompson,Treasurer DATE: November 5, 2009 SUBJECT.. Appropriation for Share of Cost for Burn Building ISSUE/PURPOSE: Appropriation for the Town of Vinton's share of the cost of the construction of the New Burn Building for training purposes in the Fire and EMS Department. ACTION REQUESTED: Adopt the Resolution to provide for the appropriation of the $14,000 from the general fund un-appropriated fund balance to the fire and EMS department Account Number 200.3205.576. JUSTIFICATION/: SUMMARY The County of Roanoke constructed a Regional Burn Building to be shared by the Town of Vinton, County of Roanoke, City of Roanoke and the City of Salem, As a result of the completion and dedication of this facility, the Town of Vinton's share of the cost is $14,000. This cost was originally budgeted for in the FY08-09 budget was not carried forward to the FY09-10 budget. As a result of not carrying the funds forward it returned to the unappropriated general fund balance. In order to pay the bill to the County of Roanoke it is necessary for Council to appropriate these funds to 200.3205.576 Contribution to Roanoke County-Burn Building. DATE ACTION NEEDED: November 17, 2009 TOWN MANAGER'S COMMENTS: RESOLUTION NO. 1847 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 17, 2009 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA WHEREAS, the Town participated in a regional partnership to construct a Bum Building for Fire and EMS training, WHEREAS, the funds were not approved in the FY 09-10 budget, WHEREAS, funds need to be appropriated to the Fire and EMS expenditure account in order to pay the Town of'Vinton's share of the cost of the new Bum Train Facility in the amount of$14,000, NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following: FROM: 200.1899.008 $14,000.00 TO: 200.3205.576 Contribution to Roanoke County $14,000.00 Burn Building Motion made by Councilman , seconded by Councilman with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey,Town Clerk VINTON TOWN COUNCIL MEETINGS REGULAR MEETING SCHEDULE First and Third Tuesday of each month at 7:00 p.m. GUIDELINES FOR CITIZEN PARTICIPATION I Any citizen desiring to present any matters of concern before Town Council may be heard under the CITIZENS' COMMENTS AND PETITIONS item of the agenda. 2. Citizens are requested to adhere to the following: (a) Speak at the podium (b) State name and address and if representating a firm, group, or corporation (c) Direct comments only to Town Council (d) Please lit-nit speaking time to a maximum of three minutes (e) Speak only once during a specific hearing or comment period A i0reless microphone is available to anyone requesting assistance. 4. Please silence cellphones, show respect for all speakers, and allow all opinions to be expressed in a tolerant atmosphere, 5. Persons appearing before Council will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Engage in personal attacks; (d) Debate among the audience; (e) Use profanity or abusive language; or (f) Bring any animals into the Council Chambers, except for service animals PUBLIC HEARINGS/SPECIAL MEETINGS 1. Public Hearings shall be advertised in accordance with the provisions of the Code of Virginia, and are normally held during the regular meetings at 7:00 p.m. 2. Vinton Town Council may from time to time schedule special meetings or alter meeting times with prior notification to the media pursuant to State law. Adopted November 17, 2009