HomeMy WebLinkAbout9/15/2009 - RegularBradley E Grose, Mayor
Robert R. Altice, Councilman
Carolyn D Fidler, Councilwoman
William "Wes" Nance, Councilman
Wiliam E Obenchain, Jr,, Vice Mayor
Regular Meeting
Tuesday, September 15, 2009
Wa I TN M 60*1 10W. n 101 TI* a i a me
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
1 Request to Convene in a Closed Meeting Pursuant to §2,2-3711 (A) 3 -
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion
in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body
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1 Request to Report and Accept Amended Highway Safety Commission's By-
laws
ACTION: APPROVE REQUEST
Z Appointment to Highway Safety Commission - Doug Adams
ACTION: ADOPT RESOLUTION NO. 1841
��iloiyiTji"w-"l a roxqwj
I . Proclamation — Fall Waterways Cleanup
2. Vinton Wesley Church's 75 th Anniversary
L. COUNCIL
NEXT TOWN COUNCIL MEETING: September 29, 2009 — Work Session
October 6, 2009 — Regular Meeting
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
Reasonable efforts will be made to provide assistance or special arrangements to qualified
individuals with disabilities in order to participate in or attend Town Council meetings, Please
call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements
may be made.
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AT CLOSED MEETING OF THE VINTON TOWN COUNCIL HEI,D ON TUESDAY,
Sl,',PTEMBER 15, 2009, AT 6:15 P.M. IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAI, BUILIDNG, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
CERTIFICATIONTHAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
\i'HPAZEAS, thetown Council ol'thc'l'own of Vinton, Virginia has convened a closed meeting
on this date. pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom oflni'ori-nation Act; and,
\VHEREAS, Section 2.2-31712 of the Code of Virginia requires a certification by the Vinton
Down Council that such closed meeting was conducted in cotifonnity with
Virginia l,aw.
NOW, THEREFORE, lit: IT RESOLVED that the Vinton Town Council hereby certifies that
to the best of each member's knowledge:
I Only public business matters lawfully exempted from opening meeting
i-ccluircments by Virg I 1 ginia law were discussed in the closed rileeting to which this
certification applies: and
1 Only such public business matters as were identified in the motion
convening the closed irieeting, were heard, discussed or considered by the Town
COUFICil.
,\lotion made by and seconded by with
t1w 1'011m,ins votes recorded:
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\�]"S:
X A Y S:
Clerk of Council
DATE': September I I. 2009
SUBJECT: Change bylaws for Highway Sat'ety Commission
ACTION
I Z I1,1QU E STED: Town Council to accept report and changes to the Highway Saf'ct),
Commission byla��s,
1� t:,'
VI DIARY: Bylaws govern all or-anizations. The bylaws direct their meetings, the
topics of' their meetings, and how to conduct their meetings. Byla"s set
the loundation for the policies and procedures of the commission. It is
important to ensure that these bylaws reflect the organization and keel) it
oii point with the mandate ol'the commission.
M DGETARY
I iN I P A CT:
DATE ACTION
N, E. '1) fi, 1) 1
At its last meeting the members of'the Highway Safety Commission voted
L,
to change the bylaws to reflect the l'ollowing:
SectiIon 10 regarding the frequency of the meetings, The commission
proposes changing the frequency 1rorn bimonthly to quarterly.
NONE
September 15, 2009,
RESOLuTION NO. 1841
T
AT COI
A REGULAR MEETING OF VINTON TOWN )NCIL HELD ON TUESDAY,
SEPTEMBER 15, 2009, AT 6:15 P.MIN THE COUNCIL CIIAM13ERS OF THE
VINTON MUNICIPAL BUILDING, LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA.
NNVI-ItAZEAS, accordingto the Hiphway Safety Commission By-laws. nine (9) regular members
1
serve on the Commission and are appointed for three-year terms by the Town
Council, and,
WHEIREAS, the By-laws also state that all regular members shall be property owners in the
Town ot'Vinton. and,
WHEREAS, there is a vacancy for a term on the Commission that runs through February 4,
2011, due to the resignation of''four Philpott who has relocated out of the Town
and is no longer eligible to serve.
NOW,THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby appoint
Doug Adams to a three-year term on the Highway Safety Commission that will run through
February 4, 2011.
Yhis Resolution adopted on motion made by Councilmember . and seconded
h%, Councilmember with the following votes recorded.
AYf"'S:
` A Y S:
ADORIT.D:
Bradley E. Grose, Mayor
'\ FITST:
1),arleen R, Bailey, `Down Clerk
APPLICATION FOR TO'VVN COMMITTEES
Name: Doug Adams
Address: 1632 Meadows Road
Vinton, tea 24179
Phone: 54 0 - 3 4 2- 4 562 (bLlSineSS) - Is it permissible to call you at work? [x] Yes No
540-342,4214 (residence)
Please indicate which of the following committee(s) you would be interested in serving on:
Planning Commission [x] Highway Safety Commission
Board ofZoning Appeals lair housing Board
zn
Greenway Committee Other
I low did you learn of the application process for the position(s) indicated above? From, Tom
Philpott, a past inember of the board.
2, Please list experience, education, or activity that you believe xvill assist you in serving on the
respective board or commission?
%'7 vears of EMS exoeriene with tie Vinon First Aid Crew, 3 Years as Chairman
of the Roanoke county Rescue Chief's Board, 38 years of driving in all types of
conditions, locations, and area.
Have VOLI previously served on a local, state, regional, or federal government appointed
Z-1
board, commission, or committee? If so, please list.
Presently representing the TOV on the Roanoke MPO.
4. The 'rown's boards and commissions meet at niaht. Are there any conditions which mm,
preclude VOU from attending night meetings? Yes -,L—K No
In
5, Would you like to provide any other information by which your- application can be reviewed
and processed?
can bring a wealth, of knowledge and a levelhead to this import8nt board,
Thank you for considering any application
0�
Date: aea%i
(Signature)
T' - " 0j W NM 0 F fI N Tr 0) N
Ifff IEPF.", designation of a specific day for cleaning the Roanoke River and its tributaries
will give businesses, citizens and neighborhood, school and civic groups an opportunity to
engage in a worthy endeavor that will improve the overall character of the Town of Vinton and
its waterways-, and
waterways;
WHEREAS, expanded awareness of the Roanoke River and its tributaries' water quality allows
for improved educational opportunities for students and citizens alike; and
Wf If UtFAS, improved cleanliness and aesthetic beauty of Roanoke's waterways creates a
positive impact for recreational opportunities and improves the quality of life for citizens and
visitors to the Roanoke Valley, and
U41EIW-AS, cooperation with other communities, individuals, businesses, school groups and
civic organizations increases partnership opportunities for further cleaning and management of
the Roanoke River and its tributaries, and the celebration of extensive hours Of Volunteer service
put forth on behalf` of these volunteers.
NOW, THEREFGfK 1, Bradley E. Grose, mayor of the Town of Vinton, Virginia, encourage all
citizens to participate in this worthwhile endeavor, and do hereby proclaim Saturday, October
Ird
') , 2009 as "Fall Waterways Cleanup and Celebration Day" in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to
be affixed on this 15"' of September. 2009.
Bradley E. Grose, Mayor
Vinton War Memorial First Ouarter Repel "t
Facility Manager Notes: 'there has been a different feel with the types of events we
have hosted at the War Memorial this quarter. While we have had a larger number of
events, then have been smaller, shorter events. Clients are keeping their events to
specific time frames. There has been a definite increase in the number of baby / bridal
showers, as well as sonic simple birthday parties. We have found that adjusting our
pricing for the very simple, yet memorable events has worked to our advantage. We have
had several weekends this quarter without large events, such as wedding receptions,
which I think balances the equation of more events, but same revenue.
Facility Maintenance Issues: I have dealt with 3 major areas of concern with the
facility this quarter'.
1. I IVAC — Our I fVAC system has experienced major software failures, resulting in
erneroency services being pert'Ormed by TRANE. The problem has not been
completely resolved, so TRANS' is going to replace the entire control panel at
limited cost to the 'l c.mri. lit the mean time they have been able to over -ride the
trial Cunction and keep the facility at a comfortable temperature,
1 Terrace I)oors - Exterior The exterior of the terrace doors is very unsightly,
appearing to need to be scraped and re -painted, After working with
Commonwealth Door, who supplied the doors, and receiving unsatisfactory
answers, I contacted Roger Falls with Avis Construction. He and I are currently
working together to determine if the manufacturer or the supplier of the doors will
honor the warranty, although it is expired,
3,
I'lag Pole Spot Light - Water has seeped into the electrical housing of the spot
lif-1111, Causing it to completely short out. The head electrician on the renovation
project stopped by to determine the problem the result is that the entire electrical
portion ofthe light will need to be replaced. I am currently waiting on a cost
estimate on this, as well as the plan to ensure that this can not happen again, I [eel
that it \vas a poor light design, although there was as gasket around the perimeter
edge,
Staff- I laving Lauren full time has helped tremendously with over all CUS10111Cr service
and event presentation. She has put into place some important consistent procedures lor
niaintainiull I __ Uj) to date details and account information. Our accounts receivables are
current and aCCUratC. Danny Lugar was hired as an event attendant and has been a
\� onderful addition to the team. He perf'ortris most event set -tip and has a keen eye for
detail.
Advertising: With each contract that is completed lor the War Memorial the client is
asked, -I low did You hear about the Vinton War Memorial'. We have tracked this
information and plan to locus our advertising dollars where they will bring the most
return lot- our investment. Print advertisement as a whole has been drastically reduced,
yet we will continue some television and web advertising that is proving to be very
c11'ccti-,e. Trade shows, as well as hosting special events, have proven to draw new
people to the facility on a regular basis,
/Uso. VWM note pads will be included in the VML Registration packets for the October
conference in Roanoke, We are excited about this exposure for TOV.
U'peoming Events:
September 23 - Vinton Chamber ofCommerce Membership Luncheon
September 25 - VML Insurance day seminar
September8 -Trust Company ol'Virginia
October I - Council ofCornmunity Set -vices
October 8 -Roanoke Regional home Builders Association
Octobcr'20 - Goodwill Industries Award Banquet
October 22 - Roanoke Valley Association of Realtors
October 22 - Roanoke Valley Allegheny Regional Commission
November I -) - AAA Travel -- On Stage Alaska Event
November 17 Vinton Chamber of Commerce Luncheon TOV sponsored
November 14 - Blue Ridge Public Television Big Band Dance - In exchange fior a
considerable amount of advertising, both on television and on the internet, the
Blue Ridge PBS Big Band Dance will be held at the Vinton War Memorial, In
exchange for a pledge of $150 to BRP13S you will receive 2 tickets to the Big
Band event. This campaign was launched on Sunday, August 30, and we have
already received an overwhelming number of comments from people who have
seen the inlormation on this event,
November 11) Public Relations Society ol'An-terica Annual Banquet
V 'a s,
Eveat Location 200-8 2 0 0 91
Upstairs Meeting Room S945.00 $987.225
Main Floor Meetina Room 3,215.00 $841.50
South Ballroom
340.00 $1,684.00
North Ballroom $ 1, 0_31 7.5 0 $0.00
Grand Ballroom $111556.50 S14,582.00
TOTAL $18,094.00 S181094.75
Event Type 2008 2009
Town of Vinton 2 10
Non -Profit / Government 3 7
Social / For -Profit 2 4 27
Total Events 29 44