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HomeMy WebLinkAbout6/2/2009 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilman Carolyn D. Fidler, Councilwoman William "Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor Vinton Town Council lap AGENDA Consideration of: Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 B. INVOCATION — Judith Joness - Associate Pastor at First Church of God C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG •1k, twiT00A ki I 1. Approval of Minutes for Regular Meeting of May 19, 2009 2. Resolution Reappointing Brad Grose to the Roanoke Valley Alleghany Regional Commission ACTION: ADOPT RESOLUTION NO. 1825 1 Resolution Transferring Police Grant Funds for the Local Law Enforcement Block Grant to Provide Police Officers with Micro -Cassette Recorders ACTION: ADOPT RESOLUTION NO. 1826 �'i � �1* 0 h 1 Virginia General Assembly Joint Resolution No. 466 Honoring First Responders on April 16, 2007 at Virginia Tech F. CITIZENS' COMMENTS AND PETITIONS I 1 Ordinance No. 885 — Proposed Water Rate Increase of 10% Ordinance No. 886 — Proposed Wastewater Rate Increase of 10% a, Staff Report b, Public Comment C. Council Discussion d. Council Action H. OLD BUSINESS 1. Ordinance No. 882 Raising Meals Tax from 5% to 6% 2. Ordinance No. 883 Implementing $30 per pack Cigarette Tax 3. Ordinance No. 884 — Adopting Budget for FY 2009-2010 1. TOWN ATTORNEY J. TOWN MANAGER 1, Vinton Business Center 2. Skate Park Ramps — Resolution No. 1827 K. MAYOR L. COUNCIL M. ADJOURNMENT NEXT TOWN COUNCIL MEETING: June 16, 2009 — Regular Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate In or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION 1. Downtown Revitalization Status MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MAY 19, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Barry Thompson, Finance Director/Treasurer Mary Beth Layman, Special Programs Director A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — Barney Arthur C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1 Approval of Minutes for Regular Meetings of April 7, April 21 and May 5, 2009 2. Ordinance No. 885 — Proposed Rate Increase for Water and Sewer ACTION: Schedule Public Hearing for June 2, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Public Works Employees Place High in Equipment Rodeo F. PUBLIC HEARING t Ordinance No. 882 — Proposed Increase in Meals Tax from 5% to 6% a. Staff Report b. Public Comment C. Council Discussion ACTION SCHEDULED FOR JUNE 2, 2009 2. Ordinance No. 883 - Proposed Implementation of Cigarette Tax at $.30 per Pack a. Staff Report b, Public Comment C. Council Discussion ACTION SCHEDULED FOR JUNE 2, 2009 3. Ordinance No. 884 — Proposed FY 2009-2010 Budget a. Staff Report b. Public Comment C. Council Discussion ACTION SCHEDULED FOR JUNE 2,2009 G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1. Appropriation of Funding for Veterans Monument — Resolution No. 1824 J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Proposed Rate Increase for Water and Sewer Mayor Grose called the regular meeting to order at 7:00 p.m. Roll call, invocation Following roll call, Pastor Barney Arthur gave the invocation and and Pledge of Alle- Council Member Carolyn Fidler led the Pledge of Allegiance to the giance to U.S. Flag. U.S, Flag. Ms. Fidler moved to approve the consent agenda. The motion was Approved Consent seconded by Mr. Altice and passed with all in favor. Agenda Mr. Nance read a letter from Police Chief Cooley naming Police Awards and recognit- Officer Todd Bailey as Officer of the Month for the month of April, ions 2009. Mayor Grose recognized several Public Works employees who recently took part and placed in an equipment rodeo sponsored by Roanoke City. He noted that Crew Leader, Fred Sisson finished first place in the snow plow competition; Chief Mechanic, Mike Huffer, placed second in the backhoe competition; and Equipment Operator 11, Barry Custer, finished fourth place in the knuckleboorn truck competition. He also noted that there 25 to 30 people took part in the rodeo. The Mayor reported that the American Public Works Association also held an equipment rodeo and Equipment Operator, Barry Custer finished first in the knuckleboom truck and Equipment Operator III, Jeff Thurman, finished second in the street sweeper event. There were approximately 70 people who took part in that event. Mayor Grose introduced Ali Henderson who had been working as an intern with the Vinton Area Chamber of Commerce since March 1Uh. He thanked her for the work she had done for the Town and the Chamber of Commerce. Mayor Grose opened the public hearing at 710 p.m. to take Held public hearing on comments and questions on proposed Ordinance 882, increasing the meals tax from 5% to 6% on July 1, 2009. He explained that Council would not take action on the proposal until the June 2 nd meeting, Mr. Lawrence gave the staff report. He pointed out that the proposed meals tax and the proposed implementation of the cigarette tax was a part of the overall budget picture. The Town Manager estimated that the two tax 'increases would raise revenues by approximately $140,000. Mr. Kenneth Graybill who lives at 1013 E. Washington Avenue, spoke in opposition to the proposed meals tax and the proposed cigarette tax. He felt it was unfair to single out a particular group of people to tax. He commented that the two taxes would drive people out of the Town of Vinton and asked the Town to consider a sales tax increase instead. Mr. Hal Mabe, who is president of the Vinton Area Chamber of Commerce, expressed his concern that both tax increases would hurt Vinton businesses as it would divert customers to other localities. He acknowledged that he realized the Town was having difficulty putting the budget together and asked that Vinton work with the Chamber in looking at economic development and other things that can be done to increase business in the community rather than raise taxes. He stated that he wanted to go on the record for the Vinton Chamber of Commerce that they opposed the tax increases. Mr. Bob Lewis who owns the Town's McDonald's restaurant, spoke in opposition to the proposed meals tax. He advised that the tax would affect his business. Mr. Lewis went on to say that, as far as he knew, no other locality in southwest Virginia has a meals tax of more than 5%. He felt the tax was singling out his customers. Mr. Tommy Wood commented that he felt that it is almost impossible to locate a business within the Town due to the change of use regulations. He asked that Council vote no on both tax increases. Mr. Wood stated that if the .30 cigarette tax is imposed, customers could very easily go just outside the Town to the County to purchase cigarettes. He recommended that the town look at additional ways to cut the budget. Mr. Nance advised that Council did not want to increase taxes in the Town and that the current budget had been cut and would probably have to be further reduced. He pointed out that there would be little or no paving next year and the fact that after this summer, the swimming pool would close. He also pointed out that Town employees would not be getting salary increases this year. proposed meals tax increase Ms. Fidler commented that Town Council makes an honest effort to provide the type of services that people want and need at "rock - bottom prices". She went on to say that the Town has to increase revenues in order to provide those services. Mr. Altice stated that even with the proposed tax increases, he felt they would probably have to make additional cuts to the budget as no one knows if the projected revenues will actually be realized. Mayor Grose reiterated that no Council member likes the idea of having to raise taxes and stressed that the Town was not intentionally trying to single out any one group. He went on to say that the real estate tax and sales tax have been carrying the load for years but was no longer enough. He pointed out that the budget has already been cut by over $600,000; $100,000 had been taken from the Town's reserve funds and the CIP Program had practically been eliminated. He noted that it is very distressing that Council is unable to make investments in the Town. The Mayor closed the public hearing at 7:27 p.m, Mayor Grose opened the public hearing at 7:27 p.m. to take comments and questions on proposed Ordinance No. 883 implementing a tobacco tax of $30 per pack. Mr. Lawrence reported that towns and cities are authorized by the State to have a cigarette tax but counties are not. He noted the tax would be a short-term solution to bridge the immediate budget gap but would also have a long term benefit as it provides a new revenue source for the Town. Mr. Lawrence noted that staff looked at similar localities in the state who charged a cigarette tax to determine how they structured the tax. Based on the information from these localities, staff estimated the income from the proposed tax would be approximately $115,000. The Town Manager noted that he had been unable to get any specific information on the number of cigarette packs sold in the Town until the last couple of weeks. He went on to say that after speaking with some of the retailers in town and the cigarette wholesalers, he believes that cigarette sales in the Town are somewhere in the range of $2.5 million to $3.2 million packs. Mr. Nance asked if the Town Manager was comfortable with the sales numbers he had gotten from the representatives with whom he had spoken. Mr. Lawrence replied that he had confidence the numbers are realistic. Mayor Grose introduced Mr. Patel from the Roanoke Valley Asian Held public hearing on proposed Ordinance No. 883 implementing a cigarette tax American Business Owners Association. Mr. Dharmendra Patadiya gave a Power Point presentation in opposition to the proposed cigarette tax. During the presentation, information was shared on cigarette consumption in the Town of Vinton and it was pointed out that 85% of cigarettes sold in the Town are bought by people who live outside of the town limits. Another fact noted during the presentation was that the $30 tax would bring in revenues in the amount of $900,000, based on the sale of 3,000,000 cigarettes sold. Also noted was the fear that the tax would not only affect cigarette sales but also grocery items, gas and other sales which could result in driving businesses out of the Town. Mr. Patadiya claimed that the Town would face heavy business losses as a result of the tax which would be greater than revenues generated by the tax. He also reported that wholesalers do not want to have to stamp every pack of cigarettes because they are hard to stamp. Ms. Shatel Patel of 478 Trippingham, Drive in Roanoke who owns a store across the street from the bingo Parlor, stated that she would have to close her store if the proposed cigarette tax is implemented. She recommended that the Town impose a tax of no more than a $.05 per pack. She, too, stated that the tax would force the businesses to move out of Vinton. Ms. Lee Ann Woodsell who lives at 5276 Goodview Road in Goodview spoke in opposition to the proposed cigarette tax. Mr. Steve McCarty of 1128 Coolbrook Road in Bedford and is a cigarette wholesaler, stated that if the tax is implemented, the stores that are just outside of Vinton will pick up business. He commented that the number of brands sold at the Vinton stores would go down because of the way cigarettes have to be stamped. Mr. David Hall from Sam's Club spoke in opposition to the proposed tax. He noted that cigarette sales in Salem dropped dramatically when their cigarette tax was adopted which also limited the variety of cigarette brands that were sold. Mike Richards, 524 Ruddell Road spoke in opposition of the cigarette tax. He felt the tax would be unfair. One business owner commented that Rocky Mount is a small town that is also struggling but they are not implementing a cigarette tax. He suggested the Town collect a tax on gross sales or by the carton rather than on individual packs. Mr. Arthur also questioned enforcement of the tax. He pointed out that there is currently an underground tobacco operation and if the tax is charged, it's going to spread to Vinton. Mayor Grose stated that it is inaccurate to say the Town needs only $115,000 to balance the budget. He further stated that this year. the budget was cut by $600,000 and it had been necessary to take $100,000 from surplus funds to get a balanced budget. He also noted that the Town will be able to spend very little on needed capital improvements. The Mayor explained that the state gives cities and towns the option of implementing a cigarette tax as way to raise needed revenues. He went on to say that the Town does not have a choice in whether or not to consider implementing the tax. He did say that the amount of the tax can be discussed. The owner of a store located across from Southern States, spoke in opposition to the proposed cigarette tax. Ms. Fidler spoke of her concern that needed capital improvements would not be done because there is no money in the budget to do them. She assured the tobacco retailers that Council will determine what revenues are needed before deciding what the cigarette tax should be as Council does not wish to be unfair to anyone. Mr. Altice reiterated that even with the cigarette tax, it's going to be he believed it will be necessary to cut the budget again in six months. He went on to say that he did not feel the Town could continue the services as they are now with the revenues that have been projected in the proposed budget. Ms. Fidler added that from now on, the Town is going to have ensure that revenues equal what expenses really are. In a discussion on what it costs to run the swimming pool, Ms. Fidler noted that she does not like the idea of having to close it next year but the Town can no longer afford to lose approximately 50% of what It costs to run the pool. Mr. Altice pointed out that if the pool is not closed, the Town was going to have to invest at least $70,000 to bring it up to code. Mr. Nance stated that the Town is not supposed be make a profit and that revenues should be close. He noted that when the Town is not growing and the economy is not growing, the Town' s revenues should not be growing but revenues are going to have to grow enough to keep needed services going. Mayor Grose pointed out that the $115,000 cigarette tax revenue that has been projected would not be a windfall. He also pointed out that the Town cannot continue to "just get by" every year because sooner or later, staff is going to have to get a salary increase and are going to need training, new computers, etc. Mr. Patadyla commented that if the town implements any more than $-05, his customers would go outside of the town limits to buy cigarettes. Another cigarette vendor recommended that the Town go with an incremental increase, $.05 now and $,05 next year. Mayor Grose closed the public hearing at 8:27 p.m, The Mayor opened the public hearing at 8:27 p.m, to take comments Public hearing on FY and questions on proposed Ordinance No, 884 adopting the FY 2009-2010 budget 2009/2010 budget for the Town of Vinton. Mr. Lawrence gave the staff report. He advised that the budget being proposed is a $10.7 million budget that includes the General Fund, Utility Fund and the Capital Improvement Fund. He noted that the proposed budget is approximately 7% less than last year's budget. He further noted that last year's budget was cut by $300,000 in January of this year when it became apparent that the Town's revenues were not going to meet last year's projections. Mr. Lawrence stressed that the Town will continue to offer quality service to its citizens. The Town Manager briefly discussed the revenue sources used to fund the budget. He advised that with these revenues, the budget cuts that were made and the proposed cigarette tax and the meals tax increase, the budget has been balanced without dipping into the General Fund's surplus. Mr. Lawrence advised that the bulk of the budget is Public Safety and Public Works, He briefly discussed the Administration budget, Special Programs budget and the Economic Development budget and acknowledged that the cuts made in these departments would not affect services but would greatly impact the employees. Mr. Lawrence reported that the proposed General Fund will be decreased by 6.3% from last year and with the $300,000 reduction in February, the difference is less than 3%. He further reported that $200,000 of the $600,000 reduction in the proposed budget came from capital. Another key reduction mentioned was the deferment of the Fire and EMS Chiefs position which will save about $100,000. He reported that there will be a hiring freeze; employees will not be getting raises this year and that the pool will close at the end of this summer. The Town Manager briefly discussed a few of the issues that brought about the decision to close the Town's Pool. Mr. Lawrence advised that the $94,000 in capital improvements costs are for projects or items that are required or are safety priorities. He also advised that $90,000 has been budgeted for community contributions that include the Roanoke Valley Alleghany Regional Commission and the Roanoke Valley Economic Development Partnership as well as a number of much smaller organizations. The Town Manager reported that there is $260,000 in the budget for paving, part of which would be reimbursed by VDOT. He commented that this figure is a little more than $40,000 less than has been allocated in the past and will not keep up with amount of paving that is needed. In discussing funding for economic development, Mr. Lawrence reported that funds have been included to maintain the Vinton Business Park; to continue the work needed to revitalize the downtown area; and to kick-off a new Town website. Mr. Lawrence reported that $700,000 in CIP requests had been submitted, most of which will not be funded. He noted that the remaining items include a building assessment; police vehicles that are leased and is a contractual obligation and the electrical service for the Fire Department. The Town Manager reported that there is a shortfall of $485,000 in the Utility Fund. He noted some ways that staff will attempt to bridge the gap by reducing operating expenditures, by using $118,000 from the fund balance and by Increasing water and sewer rates by 10%. He noted that the cost to treat water at the sewer plant has decreased by 17Y2% due to improvements to inflow and infiltration and a better, more efficient treatment plant. Mr. Altice questioned whether the proposed 10% increase in water and sewer rates would be enough and Mr. Lawrence replied that the 10% would balance the budget along with the $118,000 from the reserve account. He added that the reserve funds would not be used unless absolutely necessary. The Town Manager pointed out that if the rates are not raised so that needed improvements can be made in the near future, the Town's water and sewer system would not be sustainable in 10 years. Mr. Lawrence advised that for the first time this year, every department had identified accomplishments showing how staff uses the money provided from the citizens and had also identified goals for next year. Mr. Nance asked if the rate study would include costs for upgrades in the system for the areas that would transition from residential to business, and Mr. Lawrence replied that it would. Mr, Nance stressed that he wanted to recognize staff and all town employees for their service to the community and the sacrifices they have made in order to present this budget to Town Council. Ms, Fidler expressed concern with the aging of the Towns water and sewer systems and the need to make improvements to the system, Mayor Grose pointed out that he believes the Town is being operated efficiently with the resources available. Ms. Fidler stated that the Town is doing what is necessary to continue to provide good services to the citizens but that sometimes, being able to do only what is necessary is not enough. Hal Mabe stressed that the Chamber and the Town working together has to make Vinton a very business friendly town so that necessary tax revenues can be generated. He stressed the importance of attracting specialty businesses that will, in turn, attract people to destination places in Vinton. Mr. Altice added "you have to have vision and you have to have goals". Ms. Fidler reported on one of the sessions that took place at the housing symposium regarding a private business/government partnership. Mayor Grose closed the public hearing at 9:20 p.m. Mr. Lawrence reported on proposed Resolution No. 1824 Adopted Resolution appropriating additional funding in the amount of $20,000 for the No. 1824 appropriat- Veterans Monument. He noted that Roanoke County would match ing additional funding the Town's $20,000 for a total of $40,000. Mayor Grose commented for the Veterans Mon - that this $20,000 was an investment in the Town. ument. Mary Beth Layman reported on a meeting of the Vision Committee that had taken place the night before. The Mayor thanked and congratulated the Vision Committee for their success in raising the funds needed to make the monument a reality. Mr. Altice thanked the Mayor for his efforts in the fund raising Ms. Fidler moved to adopt proposed Resolution No. 1824 appropriating $20,000 for the Veterans Monument, The motion was seconded by Mr. Nance and passed unanimously by the members present. The Mayor reported that Mr. Obenchain also supports this request for funding. Mayor Grose thanked staff for their efforts in putting the proposed budget together. The Town Manager reported on the Police Department's inspection and noted that the second platoon's inspection would take place the next evening. Following the adjournment of the regular meeting at 9:30 p.m., Town Council cancelled the work session that had been scheduled, APPROVED: Bradley E. Grose, Mayor Darken R. Bailey, Town Clerk RESOLUTION NO. 1825 AT A REGULAR MEE"I"INCIf OF VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 2, 2009, AT 7:00 P.M. IN THE COUNCIL CHAINIBEA6 OF TI-IE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the term of' Bradley E. Grose, the Towns elected representative to the Roanoke V Acy-Alleohany Regional Commission will expire on June 30, 2009; and, WHE-REIAS, according to the bylaws of the Commission, all appointments are tor three-year terns: and, WI-IERVAS, Mr. Grose is eligible i'or reappointment. NOW, THEREFORE, 13E IT RESOLVED, that the Vinton Town Council does hereby re- appoint Bradley 11 Grose to serve a three-year term on the Roanoke Valley-Alleghany Regional Commission for a three-year term from July 1, 2009 tbrough June 30,2011 Z= ']'his Resolution adopted on motion made by COUncilmember , and seconded by Councilmember , With the following votes recorded: AYES: NAYS: ADOP,rED: Bradley E. Grose, Mayor A-1--1-FS'V: DarIcen R. Bailey, Town Clerk ACTION NO. 1826 ITEM NO. D-3 FO: Christopher Lawrence, Town Manager FROM-. Herb G. Cooley, Chief of Police DATE: June 2., 2009 SUBJECT: Local Law EnIbi-cement Block Grant ISSUE/PURPOSE: Micro Cassette Recorders ACTION Rl"QUFISTED: The Police Department requests to transf'er the amount of $146.00 from Police fund account #200-3101-55' ), Materials and supplies., to the Police Grants fund to cover the 25% match for the Local law Enforcement block Grant through the Department ol'Criminal Justice Services. JUSTIFICATION/ This Grant will provide each officer of the Police Department with mini micro -cassette recorders. These recorders are needed when officers are questioning suspects or victims of crime during their shift. S U NIM A R Y: Currently the police department has 2 mini micro -cassette recorders For the entire patrol. This grant Nvill provide each officer with a micro -cassette recorder. BUDGE TARY None -All funds are contained within the Vinton Police Department's 1IMPACT: present Operation budget STAFF COMMI"NTS/ RECOMMENDATION: DATE' ACTION June 2. 2009 RESOLUTION NO. 1826 AT A REGULAR MEETING OF THE TUESDAY, .TUNE 2, 2009, AT 7:00 P.M., VINTON MUNICIPAL BUILDING, 311 VIRGINIA VINTON TOWN COUNCIL HELD ON IN THE COUNCIL CI-IAM13EIZS OF THE sorrui POLLARD STREET, VINTON, WHEREAS, the Town of Vinton has encouraged the Vinton Police Department to seek grant funds for important purchases, and WHEREAS, the Vinton Police Department has received notification that it has received approval from the Department of'Crinlinal RiStiCC Scrvices for the purchase ot'26 Micro -cassette recorders. to aid in investigation of crimes, and at significant overall savings to the Town ot'Vinton, and WHEREAS, the grant is for the purchase of 26 Microcassette recorders. Cassettes and batteries. g and WHEREAS, the total grant award is $1,461.00 which includes $1,315.00 in grant funds and $146.00 in local matching funds, and WHEREAS, All monies for matching funds are contained within the Vinton Police Department tn� current operating budget NONV T HERE FORE, BE IT RESOLVED, that the Town Council of the'l-own ol'Vinton does herebv grant to the General fund an additional appropriation in addition to the annual budgetary I*or the fiscal }rear ending June 30..2009, for the function and in the amounts as follows: FROM: General Fund (200) 200-3105-347 TO: Police Grants Grants Expenditure Account 200.3105.349 Recorders $1,315.00 1,31-5-00 'I'lie source of remaining funds for the foregoing appropriation is from the Police Department Materials and Supplies aCCOLInt In the aIII0LII1t of $146.00 and will be transi'erred to Grants Fxpendiftire AcCOLMI 200.3 101,349. No additional appropriation is necessary for these funds. TOTAL $1,315.00 "Chic RCSOILM011 adopted on motion made by Seconded by With the tolloNving votes recorded: A Y l"S: IN A YS: APPROVED: Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey, Town Clerk COMMONWEALTH OF VIRGINIA House OF DELEGATES DAVE NUTTER POST OFFICE SOX 1344 CHRISTIANSSURG. VIRGINIA 24068 SEVENTH DISTRICT Chief Herb Cooley Vinton Police Department " I I S. Pollard St. Vinton, VA 24179 Dear Chief Cooley: COMMITTEE ASSIGNMENTS: HEALTH. WELFARE AND INSTITUTIONS MILITIA, POLICE AND PUBLIC SAFETY SCIENCE AND TECHNOLOGY rei Enclosed please find a copy of House Joint Resolution 466 which was passed in the General Assembly in 2008 to honor the first responders on April 16, 2007 at Virginia Tech. The professionalism and determination of the many agencies that responded on that tragic day were essential to the safety and security of the community. The compassion that was shown by all responders will forever be appreciated by the Virginia Tech community and the Commonwealth of Virginia. Without the support and dedication that your agency provided during and after the events of April 16, 2007, the community would not be able to recover from the unimaginable events of that day. Once again, I thank you on behalf of my fellow members of the General Assembly for Your commitment to the safety and support of the citizens of the Commonwealth of Virginia. With warm regards, Dave Nutter DISTRICT: (S40) 382-7731 . RICHMOND: (804) 698-1007 . E-MAIL., DELI)NUTTERCHOUSE.STATE.VA,LIS . . . . . . . . . . . . . . . . . . 129N. W I IMSFJOIN 'KESOLUTION NO. 466 Commending the rescue squads, police departments, fire departments, sheriffs offices, and state and federal agencies that responded to the tragedy of April 1 (13, 2007, at Virginia Tech. Agreed to by the House of Delegates, February 29, 2008 Agreed to by the Senate, ,Hart h 13, 2008 WHEREAS, in the minutes, hours, days, and weeks following the calamitous Shootings at Virgima Teeh, dozens of local, regional, state, and federal public safety and rescue agencies responded to the immediate and long-term needs of the university community; and WHEREAS, over a dozen local and regional all -volunteer rescue squads and fire deparinients made 27 ambulances and over 120 People available to assist in the response, with the collaboration of the Montgomery County Emergency services Coordinator; these were the Blacksburg Volunteer Rescue Squad; Virginia Tech Rescue Squad; Christiansburg Rescue Squad; Longshop-McCoy Rescue Squad; Shawsville Rescue Squad; Carilion PaticinTransport Services; Giles Rcscne Squad; Newport Rescue Squad; Roanoke City Fire and EMS;Salciii Rescue Squad; Vinton first Aid Crew; Blacksburg Fire Department; Christiansburg Fire Department; Elliston Volunteer Fire Department; and Roanoke County Fire and Rescue; and tVIIEREAS, the following police departments anti sheriff's offices played key roles and contributed it, the response: Virginia Tech Police Department; Blacksburg Police Department; Bedford County Sheriff's Office; BOLctourt County Sheriff's Office; Christiansburg Police Department; Dublin Police Department; Floyd County Sheriffs Office; Giles Comity Sheriffs Office; Henry County Tact Team; Montgomery County Sheriff's Office; Narrows Police Department; Pearisburg Police Department; Pulaski County Sheriff's Office; Radford Department of Police; Roanoke City Police Department; Roanoke City Sheriffs Office, Roanoke County Police Department; Salem Police Department; Vinton Police Department; Wyllieville Police Department; and the Virginia State Police who played a crucial and valuable role; and WHEREAS, the following college and university police departments offered support Bridgewater College Campus Police; George Mason University Police Department; I laniliden-Sydney College Department of Security and police; Hampton University Policc;j, Sargcant Reynolds Community College Police Department; James Madison University Department of Police and Public Safety; Liberty University Police Department; Longwood University Police Department, 0141 Dominion University Police Department; Radford University Police Department; and University of Virginia Police Department; and WHEREAS, in addition, members of the Virginia ABC Bureau of Law Enforcement; Virginia Department of Gallic and Inland Fisheries; Bureau of Alcohol, Tobacco, Firearms and Explosives; U.S. Drug Enforcement Agency; U.S. Inunigrations and Customs Enforcement; federal Bureau of investigation; and Secret Service were involved in a variety of capacities in the aftermath of the shootings; and WHEREAS, with professionalism, determination, and compassion, personnel front these many agencies and organizations provided emergency medical assistance, transportation services, security and logistical support, and at times simply comfort to a community that was reeling front unimaginable events; now, therefore, be it RESOLVED by the House of Delegates, the Senate concurring, rhat the General Assembly hereby commend the rescue squads, Police departments, fire departments, sheriffs offices, and slate and federal agencies that responded to the tragedy of April 16, 2007, at Virginia Tech; And, be it RESOLVED FURTHER, That the Clerk of the House of Delegates Prepare copies of this resolution for presentation to all of the above - named organizations and agencies as an expression of the General Assembly's enormous gratitude for their actions in the midst of crisis. [louse Patrons: Miller, Abbitt, Alb,, Alexander, Amundson, Armstrong, Athey, RaC ite, Barlow, 1101, Bouchard, Bowling, Brink, Bulova, Byron, Capulo, Carrico, Clive, Cole, Co,%4rovc, Cox, Crockett -Stark, Dance, Ebbin, Eisenberg, Englin, Fralin, Frederick, Gear, Gilbert, Griffith, Hall, Hamilton, Hargrove, Hogan, Howell, A.T,, Howell, W.J., Hugo, Hull, lailunno, Ingram, Janis, joannoujohnson, Jones, D.C.jones, S.C., Kilgore, Iandes, Lewis, Ungainfelter, Whr, Wupassi, Marsden, Marshall, D.W.,Marshall, R.G., Massie, Pvlathicson,May, McClellan, Melvin, Merricks, Miller, J,I L, Miller, P.J., A loran, Morgan, Morrissey, Nichols, Nixon, O'Batition, Oder, Orrock, Peace, Phillips, Final, Pogge, Poindexter, Poisson, Pollard, Parkey, Franey, Rust, S4xmjn, Scott, E.T.,Scott, J,,m,, Shannon, Sherwood, Shafer, Sickles, Spruill, Suit, Tataijoscano, Tyler, Valentine, Vandcrllyc, NVard, NSIam, O_ Ware, R.L., Watts and Wright Senate Patron: Smith Clerk of the House of Delegates ORDINANCE NO. 885 AT A REGULAR IMEETING OF THE VINTON TOWN COUNCIL, HELD ON RJESDAY, JUNE 2, 2009, AT 7:00 P.M., IN THE COUNCIL CHAINMERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to adopt water fees and charges for water service tor i'esideiitial/cotiiiiiercial/il)StitLitional/itidtistri,iI users pursuant to the Vinton Town Code, Chapter 94, Utilitics. Section 94-46, 'Water rates and fees and establishing an effective date. NVYIE-REAS, Section 94-22 of the Vinton 'I"own Code requires t`ccs and charges be reviewed and established annually by'l-own Council, and WHEREAS. establishing rates and charges 6or service is the responsibility of' Town Council; and WHEREAS, the Town Council Supports the principle that utility fund costs should be shared in a fair and equitable manner amongst all customer classes, and WHEREAS, a public hearing was advertised and held on June 2. 2009, and all public In comments have been considered by Council: and WHEREAS, the recommended, water lees and water and rate increases for residential,, commercial, institutional, and industrial customers will result in fair and equitable water rates and charges amongst customer classes-, NOW 14111REFORE, 13E IT ORDAINED by the Town Council of the Town of' Vinton that the increased residential/ commercial / institutional / industrial water rates and fees shown as effective on January 1, 2010 on the attached %\later and Wastewater Fees and Charges Schedule, attached hereto and incorporated by reference, are hereby enacted, approved and established and take effect .fanuary 1, 2010. AYES: NAYS: APPROVED: Bradley 1. Grose, Mayor ATTEST: Darlecri R. Bailey, Town Clerk ORDINANCE NO. 886 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUE'SDAY, ,TUNE 2, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to adopt charges for wastewater service for residential/commercial/institutional/industrial Users pursuant to the Vinton Town Code, Chapter 94, Utilities, Section 94-91, Sewer Service Rates. NVI-111"-REAS, Section 94-74 of the Vinton Town Code requires Pecs and charges be reviewed and established annually by'[-o\\,n Council; and WIIE-RE.AS, establishing rates and charges for service is the responsibility of Town Council- and NVI-IEREIAS, the TOXV11 C01.111C11 supports the principle that Litility fund costs should be shared in a lair and e(ILlitable manner amongst all customer classes; and WIIIREIAS. a public hearing was advertised and held on June 2, 2009, and all public comments have been considered by COL11161; and WHEREAS, the recommended, wastewater rate increases for residential, commercial, institutional, and industrial customers will result in kair and equitable wastewater rates and charges '111101lgSt CLIS10111Cr classes; NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that the increase(] residential/ commercial / institutional / industrial wastewater rates and fees shown as etTective on January 1, 2010 on the attached Water and Wastewater Fees and Charges Schedule. attached hereto and incorporated by rct'crence, are hereby enacted, approved and established and take effect January I. 2010. AYES: NAYS. APPROVED: Bradley E. Grose, Mayor Al ST: Darleen R. Bailey. Town Clerk PROPOSED ORDINANCE NO. 882 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUEISDAY, JUNE 2, 2009, AT 7:00 P.M., IN THE. COUNCIL CHANIBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOU-1.1-1 POLLARD STREET, VINTON, VIRCIINIA. AN ORDINANCE to amend Section 86-167, Levy, ot'Article V,Tax on Prepared food and Beverages, of'Chapter 86,Taxatlon, ot*the Vinton Town Code to increase the meals tax and establishing an effective date. WHEREAS, establishing the meals tax rate Is the resparlsibility of Town Council; and WHEREAS, a public hearing was advertised and held on May 19, 2009, and all public comments have been considered by Council; and NVIIEREIAS, COLIIICil desires to increase the meals tax by one percent. NOW, THEREFORE, BE IT ORDAINED by the TOWII Council of' the Town of' Vinton thin: 1. Section 86-167, Levy, of'Article VTax on Prepared Food and Beverages, of Chapter 86,Taxatiorl, of the Vinton Town Code be amended as follows: Sec. 86-167, Levy, Thcre is hereby imposed and levied by the town on each person a tax at the rate of' 41*,e six percent on the arnOLint paid 16r nical(s) purchased from any lbod establishment, whethcr prepared in such food establishment or not, and whether consumed on the premises or not, 2. This ordinance shall take el't1ccl on July 1, 2009, This Ordinance adopted on motion made by Council Member I - recorded: ClIld sccorlded by Council Member ,with the followim, votes recoi AYES: NAYS: APPROVED: Bradley F. Grose, i%,Ia\or ATTEST: Darken R. Ballev.Towrl Clerk TOWN OF VINTON 311 South Pollard Street VINTON, VIRGINIA 24179 PHONE (540) 983-0607 Christopher S. Lawrence FAX (540) 983-0626 Town Manager To: Town Council fq,.L- .11 From: Christopher S. Lawrence, Town Manager— - Date: May 29, 2009 Subject: Proposed Cigarette Tax Summary and Recommendation Proposal Create and implement a cigarette tax of $0.30 per pack. The proposed tax is intended to create a new revenue source for the town, which is permitted under state code. The new revenue will provide both short and long term benefits to the overall financial sustainability of the town. In the short term, the increased revenue will provide funding for maintaining town services at their current level. The long~ term benefits will be recognized more fully when the economy improves and the funding may be used for investments in capital improvements and other service enhancements. Issues The proposal of $0.30 is based on staff's research Of surrounding localities (cities and towns) as well as other communities of similar size. There is a broad range of established taxes from $0.04 to S0.75, which is primarily driven by each individual locality's funding needs and economic characteristics. The range for our immediately adjacent towns and cities ranges from S0,15- S0,54. Staff developed the proposed rate of S0.30 without the benefit of inventory/sales data due to the fact that it is not publicly available. Through our research and discussions with wholesalers and local businesses it is estimated that units sold in town ranges between 2.5-3.2 million. However, the source of this information is from discussions and compiled data from the industry and is not verifiable through an independent source. Based on presentations from our local businesses, Vinton is in a very competitive position for the sale of cigarettes. Our location, convenience, and market lend ]Itself to this success. By implementing a new tax, it is reasonable to assume, customers may reevaluate their options on where to purchase cigarettes. The real impact to the sales numbers cannot be determined with 0 any level of confidence. Financial impacts Based on the sales data collected, which as noted above, cannot be independently verified, the following estimates are provided. These are general numbers that can only be confirmed by seeing the actual revenue figures once implemented. Based on the unit sales of 2.5 million packs per year — Assuming a 30% reduction in sales, a comparative estimate is also provided Rate 2.5 mil sales 1.75mil sales SO.30 5750,000 5525,000 50.20 5500,000 5350,000 $0.15 5375,000 5262.500 $0.10 5250,000 S175,000 50.05 5125,000 587,500 Proposed Budget Forecast The proposed FY09/1 0 budget estimates the revenue generated by a 50.30 tax rate at $115,000. This was done for two primary reasons: (1) At the time the budget was drafted in March, no sales data was available. Therefore. staff compared the proposed rate to other localities revenue numbers and developed a conservative estimate. (2) As this is a new tax and the actual revenue amount is not clear a conservative estimate was used. Additionally, it should be Doted that the town's need for new revenue is greater than $115,000. The capital improvement budget was a significant source of reductions by deferring major purchases and other capital projects, which were approximately $200,000. Other major savings came from deferring the hire of a Fire and EMS Chief. Recommendation Over the past month, staff has conducted additional research to understand the dynamics of implementing a new cigarette tax. We have discussed these different issues with vendors-, wholesalers, local governments, state officials, and the public. The purpose of implementing a new cigarette tax is to increase the revenue available for the town to provide the high level of service expected by our citizens. Without additional revenue, eliminating sen,ices is the next step to cost savings, which has a direct ]impact to the public. Staffs recommendation is to lower the proposed cigarette tax to $0.20. This recommendation is made with the understanding that the budget as proposed would remain the same, including any changes to the proposed meals tax. Any significant changes to the revenues or expenditures would require reevaluating the recommended cigarette tax rate. L01 Amount Tobacco [�enenated Locality Population Tax 2007-08 Abingdon 7^780 010 127'579 Bedford 6.356 0.20 121,440 Bluefield 5.078 0D3 182,588 Blacksburg 30.573 O.]O 323.879 Chhahamaburg 16.947 0.30 541.980 Clifton Forge 4.289 0.04 13.340 Covington 5.920 020 80,754 Culpepper 9.064 0.10 183.440 Franklin 8.282 0,50 252.010 Harrisonburg 45.632 0.30 888'029 Marion 0.349 0.12 120.805 Martinsville 14,393 0,20 99'023 Norton 4.181 0.05 41.012 0nynQe 4.123 0.10 107.878 Pulaski 9.473 0.15 158.949 Radford 15.584 016 107.878 Roanoke 92.344 0,54 2,882.612 Salem 24.740 0.15 424.771 Smithfield 6.324 0.25 142.195 Staub)n 23.097 015 318.190 Waynesboro Wytheville 20.814 7.804 D.20 0.09 432.687 219.850 �� Vinton 7,782 ORDINANCE NO. 883 AT A REGULAR MELEE TING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAV, MAY 19, 2009, AT 7:00 P.M., IN THE' COUNCIL CHAMBERS OF THE VINTON NIUNICIPAL BUILDING, 311 SOU-1.11 POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE. to amend Chapter 86jaxation, of the Vinton Town Code to add Article fX. Cigarette Tax, to adopt and levy a tax on cigarettes within the Town and establishing an effective (late. WHE-REAS, the Town of Vinton is authorized to impose a tax upon the sale and use of cigarettes to provide revenue for the general fund of the Town by Sections 58. 1-3830, 58.1 -3832, and 58,1-3840 of the Code ol'Virginia, 1950, as amended; and WHEIREAS. a public hearing was advertised and held on May 19, 2009, and all public comments have been considered by Council: and NNII I EIREAS, Council desires to impose a cigarette tax. NOW, THEIREIFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that Chapter 86,Taxation, is amended to add Article IX, Cigarette Tax, as follows: ARTICLE IX. TAX ON CIGARETTES See. 86-340. (See. 12-272) Definitions. Except where the context clearly indicates a different meaning, the following words and phrases shall, for purposes of this article, have the meanings respectively ascribed to theta in this section: Cigarette means any roll of any size or shape for smoking, whether filtered or unfiltered, with or without a mouthpiece, made wholly or partly of cut, shredded or crimped tobacco or other plant or substitute for tobacco, whether the same if flavored, adulterated or mixed with another ingredient, ifthe wrapper or cover is made of any material other than leaf tobacco or homogenized leaf tobacco, regardless of whether the roll is labeled or sold as a cigarette or by any other name. Dealer means ever\, manufacturer, manutacturer's representative, seltWholesaler, -wholesaler, public �\,arehouscr or other person Who supplies a seller within the town with cigarettes. Director means the treasurer/director of finance for the Town of'Vinton, or his or her designee. Package means any container, regardless of the material used in its construction in which separate cigarettes are placed Without such Cigarettes being placed into any container within the package. Packages are those containers of cigarettes from which individual cigarettes are Ordinarily taken when they are consumed by their ultimate user. Pet -son means any individual, firm, unincorporated association, cornpariN . corporation,. L.L.C., joint stock cornpany, group, agency, syndicate, trust or trustee, receiver, fiduciary, partnership and conservator. The word "person" as applied to a partnership, unincorporated association or tether joint Venture means the partners or members thereof, and as applied to a corporation shall include all the officers and directors thereof. Sale means every act or transaction, regardless of the method or means employed, including the use of \,ending machines and other mechanical devices, whereby title to any cigarettes shall be transt'ci-red From the seller to any other person within the corporate limits of the town. Seller nicans ever\, person who translcrs title to any cigarettes, or in whose place ol'business title to anv cigarettes is transferred, within the corporate limits of the town, for any purpose other than resale. Sionq) means a small gummed piece ol'paper or decalcomania to be sold by the town treasurer / director of finance and to be affixed, manually or by machine, to every package ol'cigarettes sold at retail in the WWII, under the authorization ofthe treasurer/director of finance. It shall also denote any insignia or symbol printed by a meter machine upon any Such package under the authorization of the treasurer/director of finance. Town means the Town of' Vinton, Virginia. Sec. 86-341. Levied; aniount; tax additional to other taxes. In addition to all other taxes of every kind now or hereafter imposed by law, there is hereby levied and imposed by the town an excise tax on the sale of cigarettes equivalent to thirty cents ($0.30) on each package containing twenty-five (25) or fewer cigarettes. The tax shall be paid by the seller, if not previously paid, and collected in the manner and at the time provided for in this arti , cle. provided that the tax payable for each package of cigarettes sold within the town shall be paid but once. The tax hereby levied shall not apply to free distribution of sample cigarettes in packages containing five (5) or fewer cigarettes. Sec. 86-342. Methods of payment. (a) The lax imposed by this article shall be evidenced by the use of a stamp, purchased from the director and affixed by the dealer or seller to ever), package of cigarettes to be sold within the town. The tax shall be paid at the time the stamps are purchased fromthe director, Every dealer and every seller shall have the right to buy Such StanIPS frorn the director and to affix the same to packages of cigarettes as provided in this article. Z:: (b) The director is hereby authorized and empowered to prescribe the method to be employed and the conditions to be observed in the use ofmetermachines for printing upon packages of cigarettes insignia to represent the payment of the tax imposed by this article. I Sec. 86-343. Preparation and sale ot'stanips generally; discounts. For the purpose of making stamps available for use, the Director shall sell stamps of such denomination and in such quantities as may be necessary for the payment of the taxes imposed by this article. In the sale of'such stamps, the director shall allow a discount of five (5) percent of the denominational or face value of the stamps to cover the costs incurred in affixing the stamps to packages ot'cigarettes. Sec. 86-344. Duties of(lealers and sellers. (a) E'very dealer in cigarettes is hereby required and it shall be his duty to purchase such stamps at the office of the director as shall be necessary to pay the tax levied and imposed by this article;, and to affix or CaUSC to be affixed, a stamp or stamps of the prescribed monetary xqflue to each package of cigarettes prior to delivering or furnishing Such cigarettes to any seller. (b) Every seller is hereby required to examine each package of cigarettes, prior to exposing the same for sale. for the purpose ofasccrtaining whether such package has the proper stamps affixed thereto or imprinted thereon as required by this article. if upon such examination unstarriped or improperly stamped packages ot'cigarettes are discovered, the seller shall either: 1. Purchase and affix to such packages of cigarettes the proper stamps covering the tax imposed by this articic-, or, 2. Immediately notify the dealer vvho provided the cigarettes, and upon such notification SLIC11 dealer shall forthwith either affix to the Unstarriped or improperly stamped packages the proper amount of stamps; or shall replace Such packages with others to which stamps have been properly fixed thereon. (c) In the event any seller elects to purchase and affix stamps bel'ore offering cigarettes For sale, the dealer delivering and furnishing, Such cigarettes shall not be required to purchase and affix stamps to such cigarettes so sold or Furnished; provided, that any such dealer shall, on the day 1`611ouving the day of'such delivery, file with the director a cop), of the deliver), inernorandl.1111 showing the name and address ot'such seller and the quantity and type of cigarettes so delivered and furnished. Sec. 86-345. Monthly reports and recordkeepinl;. (a) It shall be the duty of -each dealer to report monthly to the director separately the following information: Z: The quantity of stamped cigarettes sold or delivered during the period requested by the director to: a. Each dealer; b. Each seller. and c. Each separate person or place of business within the town. 2. The quantity of stamps on hand, both affixed and unaffixed on the first day oil' the period of request and the quantity of stamps or stamped cigarettes received during the period-, and, 3. Such further information as the director may require for the proper administration and enforcement of this article for the determination of the exact number of cigarettes in the possession of each dealer or user. (b) Upon request by the director, any seller shall provide the director, in writing, with the name and address of the dealer who provides the seller with cigarettes. (c) It shall be the duty of every dealer and seller in the town to maintain and keep, for a period ot't\\,o (2) years, complete records of the number of packages of cigarettes delivered or sold by Such dealer or seller and to make all such records available for examination by the director, upon demand, at any and all reasonable times. Sec. 86-346. Assessment of unpaid taxes. (' a) When, upon examination and audit of any invoices, records, books, canceled checks of other memoranda touching on the purchase, sale, receipt, storage or possession of tobacco products taxed herein, any dealer or other person liable for the tax is unable to furnish evidence to the director Of Sufficient tax payments and stamp purchases to cover cigarettes which were sold, used, stored, received, purchased or possessed by him, the prima facie presumption shall arise that such cigarettes were received, sold, used, stored, purchased or possessed by him without the proper tax having been paid. The director shall, from the results of such examination and audit based upon such direct or indirect information available, assess the tax due and unpaid. (b) The dealer or other person liable lor the tax shall be notified by certified mail or hand delivery of such deficiency and such tax., penalty and interest assessed shall be due and payable within ten days after notice of*such deficiency has been issued. Sec. 86-347. Display of stamps; seizure. (a) Stamps shall be placed upon each package of cigarettes in Such manner as to be readily visible to the purchaser, and shall be affixed to each package of cigarettes in such a manner that their removal will require Continued application of water or steam, (b) Any seller t'OLllld to Possess, prior to being offered for sale, more than sixty (60) packages ot'cigarettes without the tax paid stamp affixed who is not in the process of affixing such stamps thereto, shall be presumed to be in possession of untaxed cigarettes in violation ot,this article. If such person has received the cigarettes within the preceding. forty-eight (48) hours, and has not off'ered them for sale, such presumption shall not 'IPPI\ (c) Any vending machine located within the town containing cigarettes upon which the -- stamp has not been affixed or containing cigarettes placed so as to not allow visual inspection of the stamp through the viewin- area as provided for by the vending 4 machine manufacturer shall be presumed to contain untaxed cigarettes in violation of this article. If a vending machine does not allow for visual inspection of the stamp, the director is hereby authorized to direct the wviier to open the machine in order to determine whether the cigarettes contained therein are stamped. Z:� (d) Any cigarettes, coin operated vending machines, COL111tcrt'eit stamps, or other property found in violation of this article shall be declared contraband goods and may be seized by the director. In addition to any tax due, the dealer or other person liable for the tax Possessing Such untaxed cigarettes shall be subject to civil and criminal penalties herein provided, (e) In lieu of scizure, the director may seat Such vending machines to prevent continued illegal sale or removal of such cigarettes. 'file removal ol'such sea] from a vending machine by any unauthorized person shall be a violation of this article. Nothing in this article shall prevent the seizure ofanN vending machine at any time after it is sealed. (f) Afl cigarette vending, machines shall be plainly marked with the name, address and f telephone number of the owner osaid machine. (1:1) Any seized and confiscated cigarettes, vending machines or other property used in the furtherance of any illegal evasion of the tax may be disposed of by sale or other method deemed appropriate by the director thirty (30) days after notice to the person from whom the items were seized, and any other known holder of a property interest in the property. The notice shall state that the owner or holder of property interest may challenge the proposed sale and forfeiture by written appeal to the Vinton Town Manager at least five (5) days prior to the date of the proposed sale. The appellant shall have the right to personally appeal- before the town manager, or his or her designee, and to present any relevant evidence or witnesses, to question any witness for the town, and to assert any available affirmative defense. The town manager shall render a written decision on the appeal within tell (10) working days. If a timely appeal is filed, no sale and forfeiture Shall Occur unless and until the town manager renders a decision rejecting the appeal. (h) No credit from any sale of cigarettes, vending machines or other property seized shall be Z:1 allowed toward an), tax, penalties or interest assessed. Sec. 86-348. Refund for unused or damaged stamps. (a) Should all), person, after acquiring from the director any stamps provided for in this arlicle, cease to be engaged in a business necessitating the use of the stamps, or should 0 Z71 the stamps be damaged to the extent that they are unusable, such person shall be entitled to a refund of the denominational or face amount of any Such stamps, less any discount, upon presenting the stamps to the director and furnishing the director with an affidavit showing, to his satisfaction, that the stamps were acquired by such person but not used, and the reason for requesting the refund. (b) Any and all refunds for unused Or damaged stamps provided for tinder this section may be made oil Vouchers approved by the director. Such refunds shall be charged against the surns, collected for the sale of said stamps. Payment to the person requesting the refund shall be made within thirty (30) days of the request, Sec. 86-349. Rules and regulations. The director is hereby authorized and empowered to jointly prescribe, adopt, promulgate and enf'orce rules and regulations relating to the methods and means of cancellation of the stamps provided for in this article and to any and all other matters pertaining to the administration and enforcement of the provisions of this article. The director is further authorized and empowered to examine the books, records, invoices, papers and any and all cigarettes in and upon any premises \\,here the same are placed. stored, sold, offered for sale, or displayed for sale by a seller. The director is authorized to delegate any of the powers and duties Set Out in this article to one or more deputies or assistants, except as may be prohibited by law. See. 86-350. Violations of article generally. (a) Any person violating any of the provisions of this article shall be guilty of a Class I misdemeanor. COIlViCtIOD and punishment for such violation shall not relieve any person froin the payment ofanv tax, interest or penally imposed by this article. (b) Any person who fails to pay any cigarette tax at the time it is due shall pay a late payment penalty in the amount often (10) percent of the unpaid tax per month, (c) Any person who fails to pay any cigarette tax at the time it is due shall pay interest on the tax found to be overdue and unpaid at the rate of three-quarters (3/4) of one percent per month, (d) In addition, any' person who shall perform any fraudulent act or fail to perform any act for the purpose of evading the payment of any tax imposed by this article shall be required to pay a penalty in the amount of fifty (50) percent of any tax found to be overdue and Unpaid. (c) Each day's violation of, or noncompliance with, any of the provisions of this article shalt be and Constitute a separate off'ense. Sec. 86-351. Violations of -article prohibited; acts enumerated. (a) It shall be unlawful and a violation of this article for any person: (I ) To perform any act or fail to perform anv act for the Purpose of evading the payment of any tax imposed by this article or ot'any part thereof, or for any dealer or seller, with intent to violate any provision of this article, to fail or refuse to perform any of the duties imposed upon him Linder the provisions of this article, or to fail or refuse to obey any lawful order which the director may issue Linder this article. (2) To falsely or fi",lUdUlently make, forge, alter or counterfeit any stamp, invoice or reports, to procure or cause to be made, forged., altered or Counterfeited any such stamp., or knowingly and willfully to alter, publish, pass or tender as true any false, altered, foracd or counterfeited stamp or stamps. (3) To sell any cigarettes upon which the tax imposed by this article has not been paid and upon \\,Inch evidence of payment thereof is not shown on each package of cigarettes. I (4) To reuse or refill with cigarettes anN package from which the cigarettes have been removed, for which the tax has been paid. (5) To remove from any package any stamp with intent to use or cause the same to be used after the same have already been used, or to buy,, sell or offer for sale or give away any used, removed, altered or restored stamps., to any person, or to reuse any stamp which has theretofore been used for evidence of' the payment of any tax prescribed this article, or, except as to the director, to sell or offer to sell any stamp provided for herein. (6) To possess.. Store, use, authorize or approve the possession storage or use for sale or resale of any cigarettes in quantities of more than sixty (60) packages upon which the stamp has not been affixed; or (7) To transport,. authorize or approve the transportation of any cigarettes, in quantities of more than sixty (60) packages into or within the town upon which the stamp has not been affixed, if they are: (a) Not accompanied by a bill of lading or other document indicating the true name and address of the consignor or seller and the consignee or purchaser and the brands and quantity of cigarettes transported; or (b) Accompanied by a bill of lading or other document which is false or fraudulent in whole or part-. or (c) Accompanied by a bill of lading or other document indicating: I . A consignee or purchaser in another slate or the District of Columbia who is not authorized by the law of such other jurisdiction to receive or Possess Such cigarettes on which the taxes imposed by such other jurisdiction have not been paid, unless the tax of the state or district of destination has been paid and the said cigarettes bear the tax stamps of that state or district-, or A consignee or purchaser in the Commonwealth of' Virginia but outside the town who does not possess a Virginia Sales and Use Tax Certificate, a Virginia Retail Tobacco License and, where applicable., both a business license and a retail tobacco license issued by the local jurisdiction of destination. This ordinance shall take effect on 2009 This Ordinance adopted on motion made by Council Member and seconded by Council Member With the following votes recorded; 'AYES: NAYS: 7 APPROVEA): Bradley E. Grose, Mayor ATTI-ST: Darleen R. Bailey. Town Clerk YO: Christopher S. 1-,iwrcnccj'own Manager FRONT: Barry W. Thompson. "Treasurer stjiljl-."C,I,: final 17Y 09-10 BLI(Illet Totals I ) A'1'1'--': May 28. 2009 Please I ind outlined the t mal changes to the FY 09- 10 Budget I- Cil','NflRAL FUND I � FVENUES Bank Stock Tax $158.593 from $137.712 increase 1-113598 Funding $216,653 from $209,424 increase I 'V'111COLIS IiSCCII, It Revenue AC�)LISMIClItS ilICI-C' SC Total F-APENDITURES Health Insurance Various Departments Increase Human Resources—Tuilion RelinbLll*SCIIICllt Building & Grounds — Health Department Furnaces Total Ull 1, ITY FUND REIN $20,881 7.229 5.450 $32,560 $14,160 $1 0,000 $ 9,400 $ 32.560 Charges Im Water $1,178,082 from $1,176,834 increase $1,248 Charges for Sewer $1.370,736 tram $1.368.864 increase $1 .872 Total S3,120 I'-" X 11 F.: NN 1) FI- U R E S Health IIISLirarice V,16OLIS Departments Increase S3.120 Total $3, 120 ORDINANCE NO. 884 AT REGULAR MEETING OFTHEVINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 5 2009, AT 7:00 P.M., IN THE COUNCIL CI-IAM13EIZS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July I" for the new fiscal year, -,and., NVIIERE,AS. the Council has reviewed the proposed budget and is of the opinion that the Town 0overnment can operate for the twelve month period beginning July 1, 2009 to .June 30. 2010. with the revenues and expenditures contained in the attached budget; and. WHEREAS. any funds appropriated in this budget to any Town department may be used as participating fiends in any Federal /kid Programs for like purposes, with the prior approval o�the Town Council. NONV, THEREFORE be it ordained by the Council of the ToNvii of Vinton, Virginia, that the budget tor the fiscal year bc�-,innino July 1, 2009 and ending June 30, 2010 be set forth herein, Z7 - cr Fund Revenue and Expenses General fund Utility fund Capital Improvement Fund Adopted Buduyet ST662,157 3,062,234 94.284 $10,818,675 1317 IT FURTHER ORDAINED that this ordinance provides for the daily operation of the department of law and the department of finance, and in an emergency. NONNITHEREFORE, 13E IT ORDAINED that this Ordinance takes effect JUIN, 1, 2009. This Ordinance adopted on motion made by Councilpci,son, and seconded by COUnCilperson. A YE S: NT A Y S: APPROVEID: Bradley EL Grose, Mavor Darleen R. Bailey, Town Clerk, 6 Revenues General Fund Utility Fund Capital Improvements Fund Total Revenues Expenditures General Fund: Town Council Town Managers Office Human Resources Finance Department Police Department Communications Services Emergency Services Police Grants Fire & EMS Animal Control Town Garage Street Maintenance Snow and Ice Removal Traffic Signs and Street Lighting Street and Road Cleaning Refuse Collection Recycling Municipal Building & Grounds Special Programs War Memorial 3vvimmingPoo|/Parks Senior Citizens Program Planning Department Economic Development Public Transportation Vmhon DueanessCenter Debt Service - General Fund Transfers Total General Fund Utility Fund: Utilities Administration Water Distribution System Wastewater Collection System Debt Semice-Ub|hyFund Tranahers-UhhtyFund Total Utility Fund Capital Improvement Fund: General Fund Transfer Uh|ik/ Fund Transfer Total All Funds $ 7.662.157 3,062,234 94,284 $ 10'818,675 L", 124.745 174,709 88'435 239,193 1.842.729 496,333 4.325 110.165 775,628 96,620 64,195 1.158.435 3O`O48 134'2O5 64,767 473,817 62,964 170,817 141,994 316,723 80,747 115.301 278.324 21.285 82'2OO 3,850 411,318 94.284 7,662,157 � 597.447 1,003,569 800,890 GGO'328 3,062,234 Total Capital Improvement Fund $ 94.284 Combined Total Expenditures $ 10,818,675 Budget Adoption-]rdinaoeDetail Document FY1D I SStJ]---',/PLJRI)OSI--': Information about account transfers for Vinton Business Center sign ACTION RIEQUE STE�D: None. S U MM A R Y: PreViOUSIV this year funds for the Vinton Business Center entrance sign were cut frorn the budget. This was done as a part of the mid -year budget balancing, Funds were put in the 20 10-11 budget year to fund the project. However, recent conversations with Roanoke Count), and information from the corridor study have shown a priority need to have the identification signage at the V13C entrance. Staff feels in order to more heavily market the Center we need to have the signage there. Staff is proposing moving funds in the current fiscal year from several accounts to pay for 1/2 the cost of the sign, Funds would be transferred from the following accounts to the V13C capital account line item: 200,8170.305 $ 500.00 2 00. 8 170.3 5 0 $ 500.00 200.8170.364 $ 2.500.00 200.8170.553 $ 500.00 200.8170.585 $ 500-00 200,8101.722 $ 4,745.00 200.8 150.307 $ 22,795.00 200.8150.302 $ 1,23 )0.00 200.81-50.585 $ 1,730,00 TOTAL $15,000-00 Mis represents V2of the sign cost, shared with Roanoke County. ISSUE;/PURPOSE: Approve agreement to donate and transfer ownership ol'9 skate park ramps to Rene%vanation, a 501-3-c organization. ACTION Accept report from staff and authorize the Town Manaocr to convey the REQUESTED: nine ramps to Renewanatioll. JUSTIFICATION: At the April 7"' work session, the Council approved to sell or donate the skate park ramps froin (lie closed Gearhart Skate park. The staff has been working in COrIjUIIC(iOTI with the skate park advisory committee to find either a buyer or eligible 501-3-c to donate the ramps to. With the cooperation and work of the skate park advisor), committee, particularly Mr. Brendan I-logan perseverance and diligence, a cooperative agreement was made with Renc\vanation, a Roanoke based nonprofit to take possession of the ramps and place them in a location offOrange Avenue in Roanoke City. The nonprofit has already i-noved the ramps to a location off of King Street, and plans to Move them to a final location off Orange Avenue. C� The Town Attorney was consulted and has drafted for Council's consideration the attached resolution and agreement between the Town and Rcricwanation. The agreement formally and effectively transfers ownership of the ramps to the nonprofit, giving the total liability and ownership of the ramps to Renewanation. RESOLUTION NO. 1827 AT A REGULAR MEETING OF THE TUESDA I', .TUNE 2, 2009, AT 7:00 P.M., VINTON MUNICIPAL BUILDING, 311 N1IRGINIA. VINTON TOWN COUNCIL, HELD ON IN THE COUNCIL CHAMBERS OF THE SOUTH POLLARD STREET, VINTON, NNIHEREAS, the Town is has closed its skate park and is no longer in need of its nine (9) skate ramps: and WHEREAS, the Town would like to see the skate ramps used for the benefit of the youth of the community; and WHEREAS, Renewanation is a charitable organization and has proposed to use the skate ramps for the benefit of the youth of the community. NOMI THEREFORE, BE IT RESOLVED, that this resolution authorizes the Town Manaocr and/or the Mayor to convey and donate nine (9) skate ramps to lZenewanation pursuant to the terms and conditions contained in the attached agreement and to execute the attached agreement with Renewanal)'01). 1-his resolution shall be effective from and after the date of its adoption. This resolution adopted on motion made by Council Member and seconded by Council Member AYES: NAYS: ATTI--'ST: Darleen R. l3ailey.'rown Clerk I with the following votes recorded: APPRONIED: Bradley E. Grose, Mayor AGREE '--MEN-1-TO DONATE SKATE RjkMPS BETWI]ENTHE`DOWN 01"VINITON AND RENE-WANATION This is an Agreement (hereinafter "Agreement") between the Town of Vinton, Virginia (hereinafter the "ToNNn"), and Renewanation as to the donation of skate ramps. This Agrcement is dated June'2, 2009. WHEREAS, the Town is has closed its skate park and is no longcr in need of its nine (9) skate ramps; and WHIEREAS, the I-o\.N,n would like to see the skate ramps used for the benefit of the youth of the community; and Renewanation is a charitable organization and has proposed to use the skate ramps for the benefit of the youth of'thc community. NOW, THEREFORE, for and in consideration Of the Mutual covenants contained herein, the Town and Renewanation mutually agree to the following provisions, terms, and conditions: I"he Town will donate its nine (9) skate ramps to Renewanation in their current condition. 2. Renewanation represents that it is a charitable organization. I 3. Renewanation will take possession of the skate ramps and arrange for their removal from 'fovm I'acilities. Upon taking possession of the skate ramps, Renewanation accepts Full ownership of the skate ramps in their current condition and agrees that the Town has no liability with regard to the skate ramps thereafter. Renewanation agrees to hold the Town harmless and indemnify it for any and all claims, damages,, losses and expenses, including attorneys' fees, for any harm, injury, damage or loss which may be sustained that arise Out of or are related to the skate ramps l'ollowing RenewanatioWs possession of the skate ramps. IN WITNESS WHEREOF, the parties hereto have signed this Agreement by their authorized representatives. \t I I - FN E-' S S: REENEWANATION By Printed Name and Title Printed Name and Title WITNESS: TOWN OF VINTON, VIRGINIA By (Mayor of -Town Manager) Printed Nlarne and Title Printed Name Vinton desires to define, enhance, and anchor its downtown by creating a central focus, engendering public activity that creatively includes mixed uses stick as housing opportunities, transitions into surrounding neighborhoods, civic pride, and a sense of identity. The Town of Vinton has a small downtown consisting of approximately ten (10) blocks. Washington Avenue and Pollard Street are major access roads into the downtown area, which is bounded by Cleveland Avenue on the south, Walnut and Railroad Avenues on the west, Washins,4on Avenue on the north, and Poplar Street on the east. Vinton's downtown is characterized by a mixture of one- and two-story structures that front on sidewalks and share lot lines. The majority of this area has sidewalks, limited street lighting, benches, and a few street trees. There are a number of uses located in the heart of Vinton's downtown that appear to be incompatible with a traditional downtown such as a floral wholesale business and Vinton Motor Company. Other uses on the periphery of the area include a wide mix of service/retail uses that are located in adapted residential structures. There are several vacant buildings and lots that represent the potential for creative infill opportunities. Citizen comments from the 2001 Survey for Downtown Vinton, 2002 Citizens Planning Academy Homework Summary, and the Comprehensive Plan first community workshop, May 2`6,, and May P , 2003', indicated that the downtown commercial core could benefit from certain physical enhancements, an adjustment of existing uses, as well as the creation of a central focus which would present a sense of identity. ff SUM Vinton's downtown has large surface parking lots. Ts there a need for a parking garage? o Vinton's downtown should address lighting issues, the lack of landscaping/signage issues, in particular on the main streets of Washington Avenue and Pollard Street and side streets such as Lee Avenue. The entrances into downtown Vinton Corridors, GLIB Nicks Boulevard (west), (south). are poorly defined from all three major Washington Avenue (east), Pollard Street 0 Vinton's downtown lacks a central focal point such as a town green or large structure. Vinton contains inappropriate residential uses along the railroad tracks on Walnut Avenue. Transitional/mixed uses need to be established along the edge of the downtown area to provide a buffer into residential neighborhoods, 1 Downtown Redevelopineilt The edges of Vinton's downtown are not well defined. There is a need to be a more distinct transition from the downtown area into the residential neighborhoods. • Vinton's downtown lacks compatible downtown housing such as upper floor apartments over commercial storefronts. This can be utilized along Washington Avenue and its side streets to create activity after business hours. Restricted access, lack of a sense of arrival in the downtown, poor visibility, and traffic flow are problems on Gus Nicks Boulevard, Washington Avenue, and Pollard Street. Vinton has identified the need for transitional uses between industrial uses and the Farmers' Market on West Lee Avenue. o Vinton contains certain inapropriate uses for the area in which they are located such as the florist wholesale on the corner of Pollard Street and Jackson Avenue and Metal Crafters located at the beginning of Walnut Avenue, Washington Avenue store frontage is underutilized and many facades need improvement. The street is also used as a high speed corridor to cut through Vinton into Roanoke City, Roanoke County and Bedford County. NoVEMNIMI 0 Formally identify, delineate, and adopt a "Downtown (Central) Business District." o Create a Downtown Merchants Association to focus on issues of revitalization including better promotion of the downtown area and its businesses and unification of local businesses. o Take advantage of being an affiliate of the Virginia Main Street program and utilize their resources to effectively promote the downtown area. o Revisit the zoning districts to consider adopting a transitional zone to be located a half block off the central -business district which would outline the types of uses allowed in a "periphery zone" between the central business zone district and residential zone district. Office and park uses can be effective buffers for entryways into residential neighborhoods along with appropriate landscaping. Modify the existing entrance routes and the downtown street layout in order to encourage motorists to stop and enjoy the downtown. o Realign (straighten) the Virginia Avenue and South Pollard Street intersection to incorporate a roundabout or other instreet raised improvement. This could contain a statue of a prominent historic Vinton figure and directional signage 2 DoNvritmm Redevelopment to the downtown, Farmer's Market, Town Hall, Library, and the Vinton War Memorial, o Redesign Washington Avenue from the town line to a boulevard style corridor with a raised, tree -lined, landscaped strip in the middle with major signaled/ brick paver cross walks. o Examine available right-of-way to improve the sidewalks with tree wells along the north and south sides of Washington Avenue. Identify a location to be redeveloped for a town green or town common to serve as a central focal point to further defining Vinton's downtown. o Conduct an inventory of vacant and underutilized lots and nonconforming uses in the downtown area to determine what opportunities are available for a civic focus. 0 A civic focus could be any number of things including: o Creation of a pedestrian mall by closing West Lee Avenue and encouraging the development of specialty shops and cafes with outdoor seating. o Gazebo/stage for future outdoor Town or civic events, c Water fountain/statue in park setting. * Visual continuity in the downtown area. o Examine the possibility of relocating the Vinton Motor Company and Bingo Hall from Washington Avenue to another location. o Allow and promote housing units on second floors of downtown businesses in transitional areas to inject long term vitality in Vinton's downtown and benefit local business. o Locate a town green or common along a key corridor in order to provide a central focus to Vinton's downtown. o Identify and improve entranceways as well as possibly modify street and curb design to slow or reroute "thru" traffic. • Add and improve pedestrian friendly amenities to make downtown a visitor's destination, for example sidewalks, benches, public open spaces, public art and mini parks, 3 Downtown Redevelopincnt o Consider ways to achieve a better transition of uses between downtown, neighborhoods, churches and schools. o Define a central focus to the downtown such as a town green/common to hold special events/activities. o Consider ways to add more downtown business space (infill opportunities). o Consider ways to design and provide better pedestrian/bicycle paths linked to the downtown. PLANS OF ACTION • Assist in creating a downtown district identity. • Clearly convey the Towns design and development strategies to the business community, • Educate the business community through utilization of the Virginia Main Street Program. • .Hire a downtown program manager to facilitate activities in the downtown area and serve as a point of contact for businesses. • Assist downtown merchants in planning events and promotions. • Encourage infill within the downtown area to utilize space. • Move from affiliate status to a start-up locality in the Virginia Main Street Program. • Offer tax incentives and matching grant programs for the rehabilitation of downtown properties. Citizens' Advisory Committee/Focus G rou p Sum ma rv, June 23, 2003, 1 Town Green Option "B" is the preferred downtown conceptual plan, which includes: • Utilization of the wholesale florist block as a town green. • Focal point for the downtown area that is centrally located between two major transportation corridors, Virginia Avenue and Washington Avenue. • Realignment of Maple Street at Pollard Street to create a unique entryway around the town green. • Explore utilizing one-way street couples throughout the downtown. 4 Dovmtown Redeiclopinclit 2. Examine the feasibility of shared parking spaces with the churches that are located downtown and are under-utilized when services are not taking place. Consider the possibility of metered parking within the church lots for patrons of downtown. 3. Realignment of Pollard Street to effectively serve as a gateway into Vinton's downtown. Use appropriate landscaping and signage to create an attractive entryway that is distinct and unique. 4. Construct an additional access road across the railroad tracks to Gearhart Park and the Old William Byrd High School. • Extend West Jackson Avenue across the railroad tracks via roadway or bridge to provide a link from downtown into Gearhart Park, and Old William Byrd High School. • Provide a greenway connection into Gearhart Park and the Old William Byrd High School from downtown. 5. Provide a link to the "Nrew Town Center" from the downtown area to incorporate pedestrian and vehicular traffic, 6. Utilize upper floor housing opportunities throughout the downtown area to generate pedestrian traffic and create activity after business hours. 7, Restore and preserve a traditional downtown containing: • Pedestrian friendly environment, • Common streetscapes and facades. • Variety of small-scale specialty shops that cater to Town needs and have a unique identity. • Utilization of vacant structures, Downtown Redevelopment Committee Meetins, August 28, 2003, 6:30 mm. Issues/Area of Concerns: Imaae of downtown Downtown entrances Signage needs to be uniform, avoid conflicting image Lighting, signage and fagade improvements of properties need to be consistent Downtown theme to be unified and consistent Sign s for motorists to identify the downtown area Downtown Vinton should be a destination not a drive-thru 5 Downtown Redevelopment Parkin Perception on the lack of parking spaces Existing parking spaces need to be marked EtTective signage to enable current parking spaces to be utilized efficiently Better signage to promote parking Li6tinw Improve street lights Street lighting to be consistent/uniform with the image that the community wants to project (Victorian style of lighting) Lighting to be aesthetically pleasing to create ambience atmosphere General Pedestrian type of atmosphere is needed in downtown *Park setting is needed in the downtown area Businesses downtown to have longer hours Encourage and allow out -door dining Craft show during special events/festivals need to be encouraged in the downtown area and to prolong duration to attract high number of crafters A need for more specialty/unique shops and for these stores to operate longer hours Sport bar that open longer, ice-cream parlor, pavilion for music on every Friday evening to create activities in downtown after hours Activities are needed in downtown to attract younger generation — for example theater, jazz and school band shows by the William Byrd High School students, local churches are currently hosting event for high school and middle school age students (Fifth Quarter) Old William Byrd High School will be good for Performance Theater Infrastructure/Storm drainage improvement in downtown area — a lot of water on Lee Street during heavy rain, Walnut Avenue Improvement of downtown by the Town — planting, trash receptacles, entrances, landscaping, street lighting (antiques lighting), benches, flower baskets Mini -matching improvement programs (facade, sign, landscaping) sponsored by Town of Vinton and Roanoke County for small business owners to improve their property Sign needed on Route 460 to direct motorists to Vinton 6 Downtown Redevelopment A main focus is needed in the downtown area — for the Town to purchase McClung's property to tie the property to Farmers Market, moving the fire station and rescue building Town should position itself as a "Town" in the Valley — Roanoke Valley's Town, "Vinton the Star in the East" Size of signage's in the downtown area —visibility Connect greenway to downtown area Restaurant District/Entertainment District Lack of up to date office space, retail space, incubator space Design guidelines will be needed for uniform image `]'own contribution to Area Chamber of Commerce — compare with other Town of similar size 7 Do"vown Redevelopment Vinton Downtown Revitalization Plan Public Meeting Vinton War Memorial Thursday., May 28, 2009, 6: 00 PM 1. Welcome — iVayor Brad Grose 11. Introductions — Town JVanager Chris Lawrence III, Project Overview — Town A4anager Chi -is Lawrence Community Development Block Grant (CDBG) Objectives Business District Revitalization Project IV Project Scope — Town Manager Chris Lawrence - Business District Revitalization Planning Process - Development of Economic Restructuring Plan - Analysis of Housing and Community Needs V. The Future of Your Downtown — Town Manager Chris Lawrence and VA Department of Housing and Colninunity Development (DHCD) 1?epresentative Doug.lackson VI. Next Step — Town Manager Chris Lawrence - Management Team Second Meeting. June 1., 2009 - Planning Grant Submittal to DHCD: June 3, 2009 "If You were to design a postcard for Downtown Vinton, what image or idea would you include on it?" " f you were to design a postcard for Downtown Vinton, what image or idea would you include on it?" "gVhat aspect of the community would you not want to be on a visitor's tour of Vinton?" "What aspect of the community would you not want to be on a visitor's tour of Vinton?" Vinton Downtown Revitalization Plan Second Management Team Meeting Vinton War Memorial Monday, June 1, 2009, 8:30 AM 1. Welcome — Mayor Brad Grose 11, Introductions — 7')wn Manager Chris Lawrence 111. Progress to Date — Town Manager Chris Lawrence - Housing Needs Assessinent - Physical Inventory Survey of Open Spaces and Building - Business Inventory Survey - Business Assistance/ReSOUrce Providers Inventory - Historic Resources - Hirst Management Team Meeting: May 20, 2009 - Public Meeting: May 28, 2009 IK Downtown Vinton — Alfeinbers Qf the Management Team - Downtown Area Designation K Questions/Comments/Concerns H. Next Step — Town Adaliager Chris Lawrence - Planning Grant Submittal to DHCD: June 3, 2009 MANAGEMENT TEAM MEMBERS: NAME BUSINESS ADDRESS CITY STATE ZIP AKize/ Mr. Mike County ufRoanoke PD.Box 2Q8OU Romnoke.WA,24ulu Baker, Mr, Joel County ofRoanoke P,[> Bmx298OD Roanoke, \AA24O18 Brown, Ms. Stephanie Southern Property Management P.O. Box35 1917 Vinton, VA 24179 Conner, Mr. Anthony Washington Avenue Vinton, VA24179 Cunningham, Ms. Judy Vinton Area Chamber mfCommerce 116S �Poplar Street, Ste. 2 Vinton, VA2417A Fetzer, Mr. Robert Building Specialists Construction and Design P.(].Box 1174 Roanoke, V\24OO6 Forbes, Mr. Doug Vinton Historical Society S58Deer Ridge Lane Vinton, VA 24179 Goodman, |||. Mr. B. Clayton CountyofRoanoke P.O. Box2ADOO Roanoke, VA24D18 Gray, Mr. Mike ^ 'VDOT-SalemRmsidency P.O. Bnx3871 Sa|am, VA24153 Gn:enway,YNr'T|rn Greenwayand Associates |P.O.Box 24 Vinton, VA 24179 Hetherington, Ms. Katie \VVi||iamByrd High School 2QU2VVashinUtonAvenue Vinton, VA24179 . Janney, Mr. Jeff Vinton Appliance Center 100 E. Lee Avenue Vinton, VA2417S K8abe,KAr. Hal GD1OVVi*dumustLane Roanoke, VA 24012 Mayer, Mr. Bruce Attorney At Law P.0. Box248 Vinton, \A\24179 YNozeika.N1r. and Mrs. Edward 111 VVysongSong Mill Dr. Hardy, VA 24101 Musoe|whde.Mr. Steve yNunoe|white&Associates, Inc. 102North Mitchell Road Vinton, VA2417Q Patterson, Mr. Pe\dok 1114Washington Avenue Vinton, VA2417A Patterson, Ms. Taylor 340Sunflower Drive Vinton, VA24178 Reynolds, Mr. James 211 E.Jackson Avenue Vinton, VA2417Q Stovall, Mr. Michael ^ 1815Mountain View Road Vinton, VA2417Q Trent, Mr. Will GD2Maplewood Drive Vinton, \0A24179 VVaUm. Mr. Eddie Roanoke VnUmy-AUaghaoyRegional Commission P.O. Bnx2569 Roanoke, Virginia 24010 VVood, K8r, Tommy Wood's Service Center 418VVashingtmn Avenue Vinton, VA24179 NAME Grose, Brad Fidler, Carolyn Lawrence, Chris CaudU|.ConmueUa McMillan, Anita Layman, Mary Beth Kennedy, Mike TITLE Mayor Councilwoman Town Manager Assistant Town Manager IP}ann|ngand Zoning Director \Special PmgremmCoordinator <Public Works Director Vinton Downtown Revitalization Plan First Management Team Meeting Vinton War Memorial Wednesday, May 20, 2009, 4: 00 PM 1, Welcome and Introductions (Brad GroselChris Laivrence) Project Overview (Chris Laq,rencelDoug Jack -son) - Vinton Comprehensive Plan/Town Council Strategic Planning Process - Project Scope: Community Development Needs Assessment - Community Development Block Grant (CDBG) Objectives w. Formation of Management Team (Chris Lawrence) - List of Key Stakeholders - Expectation from Stakeholders IF Downtown Plan Components (DougJackson) Design Organization Promotion Economic Restructuring lj Next Step (Chris Lawrence) - Comnum.1ty Visioning & Citizen Input. May 28,2009 at 6:00 PM - Management Team Second Meeting: June 1, 2009 at 8:30 AM - Planning Grant Submittal Vinton Planning PlanningGrant Management Team Organizing Meeting May 2O'20OO Vinton Town Council Vision Downtown Conceptual Plan —- TownofVintmn OVinton Town Council Strategic P|ann)ngPmcess— o Council met inJanuary zono o ntscueswnthat provided content for shaping vision and desired future states for the town 13Result: Six desired future states Vinton 2004-2024 Comprehensive Mo Economic and Community Development Plan oAdopted by Vinton Town Council on 9/7/04 • The purpose of Vinton's Comprehensive Plan is to redefine therole o the Town mthe Roanoke Valley n*o/v^. o the Vinton Town Council , auop�ume^vm ion n/��n�aoement ,cau as follows: with hj h quality services that ad, less their individual and coylective needs. in pai mership5 with the community, the Vinton Town Government pledges d civic stewardship that is fiscally accountable, socially restionsible arid worthy of citi;�en trust. Community, Development OWhy are wegetting together? OWhat dowowant iobe? r3 How are we going tuaccomplish this? • Who is going to do it? • when issomething going tnhappen? [3 How are we going to pay for |t7 Community Development o Business District Revitalization Project p/a^n/^o o improve the economic and physical conditions within the community c) E,o"onocRestructuring Plan a Strategies that will ensure long-term ,ustai"ammvmcommunity m Specifically downtown o Based rnvghthe Virginia Department ofnoosingang Community Development Community Development Block Grant Objectives [] Give maximum feasible priority to activities that benefit low to moderate income families OAid inthe prevention nrelimination af slums and blight, and O Activities designed to meet other community development needs which pose athreat tothe community Downtown Plan Components OBcsign •Organization O Promotion O Economic Restructuring Scope of Work O Mousing Needs Assessment [] Physical Inventory Survey OBusiness Inventory Survey BBusiness Assistance/Resource Inventory [] Historic Resources O Public Meeting (iManagement Team Management Team • Essential mhave strong management team oRole |atnhelp town complete initial planning grant activities o Determine the sentiment v[the su"kr»v|uers • Evaluate results of assessments and inventory o Determine what type o[project to proceed with Schedule [} l* Management Team Mtg q wavzo'zV09 OPublic Meeting a wav28, 'zoneat 6:0OpmatWar Memorial b 2"« MenbQ ` ehtT/am Mtg m June i", 2009ac a:3namatWar Memorial OSubmit application packege.to UH[D m ]une3* 2 Major Corridors T-- Needs Assessment V puss �asrurx�rr Neighborhood Vibrancy 0 Our neighborhoods are the foundation of out small town character and hometown pride. They provide affordable housing options for all our citizens. Our homes are welt maintained, attractive, and add value to the overall community, tiornes have individual character and distinct architectural elements that represent the historical eras of the community and the diversity of our residents. Our neighborhoods are connected physically and socially through our SLhUOIS, greenwm,s, and family -friendly activities: Neighbors care for each other like healthy family. y Children play outside in a safe, creative, andatmosphere where everyonekeepst an eye out for everyone else. Young and old alike in eract to create a dynamic, healthy value -oriented community. Gateways Entrances/Corridor Improvements Economic, Development Downtown Reinvented 0 Downtown Vinton is a vibrant, attractive, modern location for unique businesses, shops, and dining experiences. Upon arrival, visitors are drawn to attractive storefronts diverse and unique destination businesses not available anywhere else in the Roanoke Valley, The Town is engaged with both business and property owners and other stakeholders to faster entrepreneurial, home grown specialty businesses. Modern infrastructure, updated utilities, and the.latost technology support not ant a vibrant business mixture, but a diverse sustainable business clientele. Well -maintained strectscapes, sidewalks, and green areas result In a wall human -scale shopping, dining, and business experience and ensure ease of navigation through our Town for both pedestrians and vehicles. N Destination AND a Gateway 0 Vinton's Ousiness venues are well anned and integrated to give our residents and visitors access to everyday necessities as Hell as a hometown strapping experience pr oviding unique goods services, and atmosphere. The business districts have [peen reinvented through public and prorate investment and a unified effoi It to create D Stttinig regional destination. Vinton's entrances welcome everyone ,cr vibrant arid diverse areas of commerce and community. our wayhriding program provides recognition for key community assets and helps visitors locate the roany opportunities available throughout the Town- Our gateways provide a testimony to Vinton's strong relationship with its churches, khools and neighbors and provide access to world faiuou5 recreation sites such as the Blue Ridgy. Parkway, greenways, and Smith Mountain Lake. Vinton's Community Spirit Shines Vinton's spirit is shapea and enhanced by many tangible influences. Throughout the year, festivals and celebrations provide family fronaiv entertainment OU'etS fog' CeQe"S and Yeljt07S jjllkee Many CWiC organizations, churches, and strum] community schools enhance tile lives of our citizens. Community r atrictism and our sincere appreciation of those who Crave served to protect our freedom are reflected if, the Veteran's Monustruint. Our War Memorial is a community cornerstone providing a world class social and business Center. The Farmers Market, library, and downtown itself provide social retail and educational cutlets and promotes fellowship that is found only in small, caring towns. Through our public centers and the hearts of our citizorls, Vinton's spirit Of Community shines brighter than ever. Talk of the Town (3 he Town is an open, accessible, fully -disclosed government. It recogmze5 the importance of responsive communication to its citizens, surrounding governments, and business P a truers. Through a variety of media outlets, tricludimg,riewspapcirs, tel evislon, Internet; and community venues, it fosters and creates easily attained, informative opportunities that allow citizens to become invested, participating members of the community. Visitors, residents an businesses can find exactly what they are looking for to visit, live; participate in out, many festivals, and grow or expand a business. 'the enhanced communication efforts produce a knowledgeable, engaged citizenry that sustains an ongoing dialogue withelected officials and Town staff. Best Managed Town I The A own of Vinton government is open, accessible and responsive to our citizens and provides the right services at the right level and price. Our organization Tecii.ifts and retains hiciti tluaWied personnel who are valued for their professionalism, education, training, and the use of best management practices in delivering services. Our public safety agencies respond quickly through first class training and equipment. The Town maintains and advances its significant investment in regional cooperation and partnership to succeed in goals that we cannot accomplish alone. We continue to be a leader and role model in intergovernmental relationships. The organization is a steward of bath public resources and trust. Decisions are made in the best interest of the whole community, El VINTON TOWN COUNCIL Vision Draft March 13, 2009 The success of our community is rooted in 125 years of rich history and leadership which will continue to guide us into the future. In 2029, Vinton is a small, progressive town that respects the history of our community while providing an outstanding quality of life for our residents. The fabric of our community is woven through its strong neighborhoods, schools, religious community, and civic -minded citizenry. Vinton is a hometown that offers a unique and vibrant business and retail environment and encourages entrepreneurial thinking. It is built on a human scale, where visitors and residents alike can find everything they need while experiencing a friendly, close-knit, superior community environment. Government services are provided with the highest level of integrity. Vinton's strong governmental leadership encourages public participation and responds in the best interest of the community as a whole. Our vision will be built through the belief in certain unifying principles: Neighborhood Vibrancy Vinton neighborhoods are the foundation of our small town character and hometown pride. They provide affordable housing options for all our citizens. Our homes are well maintained, attractive, and add value to the overall community. Homes have individual character and distinct architectural elements that represent the historical eras of the Community and the diversity of our residents. Our neighborhoods are connected physically and socially through our schools, greenways, faith based organizations, and family -friendly activities. Neighbors care for each other like family. Children play outside in a safe, creative, and healthy atmosphere where everyone keeps an eye out for everyone else. Young and old alike interact to create a dynamic, healthy value - oriented community. Downtown Reinvented Downtown Vinton is a vibrant, attractive, modern location for unique businesses, shops, and dining experiences. Upon arrival, visitors are drawn to attractive storefronts, diverse and unique destination businesses not available anywhere else in the Roanoke Valley. The Town is engaged with both business and property owners and other stakeholders to foster entrepreneurial, home grown, specialty businesses. Modern infrastructure, updated utilities, and the latest technology support not only a vibrant business mixture, but a diverse sustainable business clientele. Well -maintained streetscapes, sidewalks, and green areas result in a walkable, human -scale shopping, dining, and business experience and ensure ease of navigation through our Town for both pedestrians and vehicles. Destination AND a Gateway Vinton's business venues are well planned and integrated to give our residents and visitors access to everyday necessities as well as a hometown shopping experience providing unique goods, services and atmosphere. The business districts have been reinvented through public and private investment and a unified effort to create a strong regional destination. Our wayfinding program provides recognition for key community assets and helps visitors locate the many opportunities available throughout the Town. Our gateways provide a testimony to Vinton's strong relationship with its churches, schools and neighbors and provide access to world famous recreation sites such as the Blue Ridge Parkway, greenways, and Smith Mountain Lake. Talk of the Town The Town is an open and fully -disclosed government. It recognizes the importance of communication to its citizens, surrounding governments, and business partners. Through a variety of media outlets, including newspapers, television, internet, and community venues, it fosters and creates easily attained, informative opportunities that allows citizens to become invested, participating members of the community. Visitors, residents and businesses can find exactly what they are looking for while visiting, living, participating in our many festivals, and growing or expanding a business. The enhanced communication efforts produce a knowledgeable, engaged citizenry that sustains an ongoing dialogue with elected officials and Town staff. Vinton's Community Spirit Shines Vinton's spirit is shaped and enhanced by many tangible influences. Throughout the year, festivals and celebrations provide family friendly entertainment outlets for citizens and visitors alike. Many civic organizations, churches, and strong community schools enhance the lives of our citizens. Community patriotism and our sincere appreciation of those who have served to protect our freedom is reflected in the Veteran's Monument. Our War Memorial is a community cornerstone providing a world class social and business center. The Farmer's Market, library, and downtown, itself, provide social, retail, and educational outlets and promotes fellowship that is found only in small, caring towns. Through our public centers and the hearts of our citizens, Vinton's spirit of community shines brighter than ever. Best Managed Town Vinton government is accessible and responsive to our citizens and provides the right services at the right level and price. Our organization recruits and retains highly qualified personnel who are valued for their professionalism, education, training, and the use of best management practices in delivering services, Our public safety agencies respond quickly through first class training and equipment. The Town maintains and advances its significant investment in regional cooperation and partnership to succeed in goals that we cannot accomplish alone. We continue to be a leader and role model in intergovernmental relationships. The organization is a steward of both public resources and trust. Decisions are made in the best interest of the whole community. Downtown Vinton Management Team Meeting Minutes from May 20, 2009 The first meeting of the Downtown Vinton Management Team was held on Wednesday, May 20, 2009, at 4:00 p.m. in the Library Room of the Vinton War Memorial, located at 814 Washington Avenue, Vinton. Present: Eddie Wells, Will Trent, Taylor Patterson, Clay Goodman, Ed Mazeika, Terry Nlazeika, Judy Cunningham, Mike Stovall, Anthony Conner, Doug Forbes, Jim Reynolds', Lindsay Blankenship, Patrick Patterson, Tim Greenway, and Hal Ma.be. Apologies: Mike Altizer, Joel Baker, Stephanie Brown, Bob Fetzer, Mike Gray, Bruce Mayer, Steve Musselwhite, and Tommy Wood. Vinton Elected Officials/Staff - Present: Brad Grose, Chris Lawrence, Mike Kennedy, Mary Beth Laymaii, and Anita McMillan, Apologies-. Carolyn Fidler and Consuella Caudill. Issues Discussed Ni1r, Patrick Patterson was concerned about the timeline of the planning process. He felt that the downtown area proposed revitalization cannot wait another two years due to existing vacant lots and under-utilized buildings. For example, the Ford Motor Company vacant building could be developed into a multi -use center. Mr. Patters . on inquired as to 'what can be done to jump start the process. He also felt that the Farmers' Market -and surrounding area need to have more activities. Mr. Anthony Conner asked as to why the Town of Vinton is not a Virginia Main Street Community. It was explained to Mr. Conner that the Town does not meet the criteria to become a Main Street Community, but the Town has been an Affiliate Community since 2000. The Affiliate designation has allowed the Town to participate in training and workshops by state and national experts on key downtown development topics on a regular basis. In addition, as resources permit, state staff is available to facilitate local strategic and work planning, and for telephone consultations. The planning process such as Town Council visioning process and that led to the adoption of the Vinton Comprehensive Plan in 2004 were discussed. It was mentioned that some of the goals outlined in the Comprehensive Plan were implemented. For example, the Farmers' Market improvement, on -going facade improvement grant program funded by the Town and Roanoke County, and the on -going Vinton Area Corridors Project, a joint planning effort by the Town and Roanoke County, identifying opportunities and issues along the six major corridors in the Town and East Roanoke County were undertaken. Copies of the 2004 Vinton Comprehensive Plan and Economic and Community Development Plan are to be made available to each member of the Management Team. Mr, Doug Jackson mentioned to the attendees that he is with Virginia Department of Housing and Community Development (D11CD). Mr. Jackson is tasked with Virginia Enterprise, Virginia Main Street Program, and the Community Development Block Grant (CDBG) programs. Mr. Jackson commented that the Town is moving in the right direction with Town Council's visioning and strategic planning process and the on -going corridor study. He was pleased with the turn -out for the first meeting of the management team. Mr. Jackson felt that they brought Up good points and issues. He explained to the members that, in order for a downtown organization to be successful, it is very critical to have a strong leadership team and community support. Mr. Jackson explained the components of the "Main Street Approach" and the importance of each component: Comprehensive; Incremental (Maintenance); Self-help; Partnership; Asset -based for example Vinton War Memorial and greenway; Quality; Change, and., Implementation. It was mentioned that Vinton needs an "Identity — What do you want Vipt6n to be known for?" The last itern discussed was "What do we mean by Downtown 'Vinton?" It was explained by staff that the boundary of properties that are zoned Central Business District, which is considered as downtown area. In the 2004 Economic and Community Development Plan, the downtown area extends beyond the Central Business District zoned designation area. For the June 1, 2009, I'vlanag0ement Team meeting, maps will be made available to show the boundary of the Central Business District and the 2004 Downtown Development Plan area. The members may need to consider whether the downtown area needs to be re -defined. Meeting adjourned at 5:30 p.m. 2 DoNviamm Management Team Meeting, 5/20/09 DOWN TOWN CONCEPTUAL PLAN OPTIONS ? Z Public Meeting What is yo vision for the Vinton Downtown area? Wl-latare y thotights and ideas regarding hoii, 1-iousing, ptiblic b1cilities, arid economic developinerlt efforts can be improved lvld-ili�i the Tom-i in order to facilitate groviiih? Please Join ToAvil offici�lls and a representative from the Vlrgjrliri Departnieiit of Hotising and Community Developi-nent OHM for an ii-i-forrnal meeting to dliSCUSS your ideas and your vision Oil 1.1mv the Town call cot-itiritic to inove forward in the 21" Cellftlly. All are �velcoiiie to attend. Light relresliments Nvill be served. When; Thursday, May 28", 2009 From 6:00 to 7:00 PM Where: Vinton War Memorial North Ballroom, 814 Washington Avenue, Vinton For morc 111f,01-tilatioll calt. 540.983.0601 or visit.: Nv'vN'Nv.\' Jjlt0jj\1jj,'�0N7