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HomeMy WebLinkAbout7/21/2009 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilman Carolyn D. Fidler. Councilwoman William 'Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor isp[4:161-t pw,fiml AGENDA Consideration of. C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes: Regular Meeting of July 7, 2009 Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2. Resolution Reappointing Mary Beth Layman to the Roanoke Valley Cable Television Committee ACTION: ADOPT RESOLUTION NO. 1832 1 Approve Appropriation of Funds for the Bureau of Justice Recovery Grant ACTION: ADOPT RESOLUTION NO. 1833 4Amend Employee's Flexible Benefits Plan to Add Use of Debit Cards ACTION: ADOPT RESOLUTION NO. 1834 1 Recognize James "Barry" Griffin on the Occasion of His Retirement — Resolution No. 1835 2. Recognize Police Officer of the Month for June, 2009, Master Police Officer Craig R. Frye 3. Recognize Dispatcher of the Quarter, James "Barry" Griffin A. Presentation by Lawrence Garland — Proposed Eagle Scout Project Concept G. TOWN ATTORNEY foly YACI . jyj L, I ITI M k" ;g;4 1. Appropriation of Funds — Vinton Ford Feasibility Study — Resolution No, 1836 msmm�� 1 Authorization to Solicit Bids for Vinton Fire House Repairs — Resolution No. 1837 Ti 0.701 -.0 1 Reminder that August 4 1h Meeting will be Cancelled to Allow Council to Attend the "National Night Out" Celebration J. COUNCIL i 1111P 1*] 11 :4 NEXT TOWN COUNCIL MEETING: August 18, 2009 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 1 Discussion of a Special Use Permit Request for a Two -Family Dwelling at 345 South Preston Road MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JULY 7, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Consuella Caudill, Asst. Town Manager Elizabeth Dillon, Town Attorney Gloria Morgan, Administrative Clerk Anita McMillan, Planning Director Herb Cooley, Chief of Police Ben Cook, Police Lieutenant Mike Kennedy, Public Works Director Mary Beth Layman, Special Program Coordinator Beth Austin, Human Resource/Safety Manager A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes: Regular Meeting of June 16, 2009 and Budget Work Session for April 27, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY 1. Amendment to Vinton Town Code, Section 90-2, Adoption of State Law, and Section 90-9, Disposition of Juvenile and Domestic Relations Cases; Driving While Under the Influence of Alcohol or Drugs, Adoption of State Laws — Ordinance No. 889 2, Amendments to Town Smoking Policy — Ordinance No. 890 H. TOWN MANAGER 1. Contract Renewal for Electric Service with Appalachian Power Company — Resolution No, 1830 2. A.R,R.A. Assistance to Firefighters Fire Station Construction Grant Proposal — Resolution No. 1831 I. MAYOR J. COUNCIL K. ADJOURNMENT WORK SESSION 1 . Use of Alcohol on Town Property Policy 2. Valley Metro Service to North Hampton and South Hampton Mayor Grose called the regular meeting to order at 7:00 p.m. Following roll call, Roll call, invocation and Anthony Conner gave the invocation and Mr. Altice led the Pledge of Allegiance to Pledge of Allegiance to U.S, the U.S. Flag. Flag. The Consent Agenda was approved on a motion by Councilman Nance and was Approved Consent Agenda seconded by Councilwoman Fidler and approved with all in favor. Heather Sparks of 228 W. Cleveland Ave urged Council to support the forming of a Citizen Heather Sparks non-profit organization for the youth of Vinton. She expressed concern about the urged Council to support closure of the skate park and possible closure of the swimming pool. Ms. Sparks the forming of a non-profit feels that it is important for the youth of Vinton to have extracurricular activities organization for the youth of available during the summer and after school. Vinton Ms, Sparks noted that she has sent out letters to local businesses and churches as well as speaking with Town citizens to receive feedback. She also noted that she is working with Cal Johnson who is the executive director at the Roanoke City YMCA, Ms. Sparks explained that Mr. Johnson has been very helpful in giving advice and guidance on the formation of a non-profit youth facility. She also explained that she is researching the possibility of Federal grant money that might be available. Ms. Sparks tentatively suggested that the Roland E. Cook and old William Byrd High school building sites might be suitable facilities to consider. Mr. Lawrence commented that to his understanding the Roanoke County School Board has plans to utilize both buildings for several more years. Pat Patterson of 4224 Twin Mt. Circle stated that he would be happy to work with Ms. Sparks on this project and suggested the Craig Recreational Center as a possible facility site. Town Attorney, Elizabeth Dillon reported on proposed Ordinance No, 889 amending Vinton Town Code according to changes in State Laws that occurred during the 2009 General Assembly session, She explained that Ordinance No, 889 will amend disposition of Juvenile and Domestic Relations cases and driving while under the influence of alcohol or drugs. Ms. Dillon asked that Council approve Ordinance No. 889 to update Vinton Town Code effective July 1, 2009. Mr, Obenchain moved to adopt proposed Ordinance No. 889. The motion was seconded by Mr. Altice and passed unanimously on a roll call vote, Town Attorney, Elizabeth Dillon asked that Council approve Ordinance No, 890 amending the Town smoking policy. She explained that Town Code currently requires private employers to obtain written agreement based on vote of employees. She noted that repeal of this antiquated section of Town Code would allow employers more freedom, Mr. Lawrence explained that a local company currently looking to ban smoking was awaiting this change to Town Code prior to implementation of a new R. !`MF6 TV. I q M•#* Wo amending Vinton Town Cod Section 90-2 and 90- Adopted Ordinance No. 890 amending Town Smoking policy Ms. Fidler moved to adopt proposed Ordinance No, 890. The motion was seconded by Mr, Altice and passed unanimously on a roll call vote. Mr. Lawrence asked that Council adopt Resolution No. 1830 to renew the Town contract with Appalachian Power Company, He explained that this contract was negotiated by the VMUVACo Steering Committee and lays out the rate schedules for a three year period that started on July 1, 2009. Mayor Grose clarified this is a contract between the Town and Appalachian Power and is separate from any proposed rate increases for citizens. Mr. Nance inquired if this contract would impact or restrict future plans the Town might have to invest in more anesthetically and visually appealing lamppost designs for the downtown area. Mr. Lawrence noted that this contract would not restrict installation of new lamppost in the downtown area. Fidler moved to adopt proposed Resolution No. 1830, The motion was ieconded by Mr. Nance and passed unanimously on a roll call vote. Assistant Town Manager, Consuella Caudill asked that Council adopt Resolution No. 1831 to approve submission of an application to the American Reinvestment and Recovery Act Assistance for the Firefighters Fire Station Construction Grant, She advised that the Public Safety Commission had recommended the Town apply for this grant and include a resolution of support from Council with the application. She explained that this grant issues two hundred and ten million dollars across the United States for fire station construction grants with no required match. Ms. Caudill explained that the grant application would include building assessment information indentifying deficiencies in the fire station building. She also noted that upon approval of Council, a signed copy of Resolution No. 1831 would be included in the grant application packet. Mayor Grose thanked staff for all their hard work especially given the short period of time given to prepare paperwork for this grant. He noted that even though this application is a very long shot he feels it is very important that the Town try to obtain this grant, Mr. Obenchain thanked Consue))a for all her work and noted with the repairs that need to be completed on the fire station building, it is very important that the Town apply for this grant, Mayor Grose also mentioned contacting our congressmen and senators to enlist their help in obtaining the grant. Mr. Alfice moved to adopt proposed Resolution No. 1831, The motion was seconded by Mr. Obenchain and passed unanimously on a roll call vote. Mayor Grose expressed his appreciation to staff for their efforts and hard work on the 4tb of July celebration, Mayor Grose also noted that he appreciated Ms. Sparks's concerns and efforts on behalf of the youth of the Vinton community, Ms. Fidler expressed her appreciation to everyone that turned out for the 41hof July celebration and thanked Mary Beth Layman for all her hard work in organizing this event. Mr. Nance commented that his family greatly enjoyed the celebration and he felt this was Adopted Resolution No. 1830 to renew contract with Appalachian Power Co. Adopted Resolution No, 1831 approving application for the Firefighters Fire Station Construction Grant Comments from the Mayor and members of Council an example of small town America at its best. There was no further business and Mayor Grose adjourned the regular meeting at Adjournment 735 p,m. WORK SESSION Use of Alcohol on Town Propertv Policy Mr. Lawrence noted that the Town of Vinton does not currently have an alcohol policy for outdoor venues held on Town property. Mr. Lawrence explained that staff had met over the past several weeks to look at this issue and after much discussion, had recommended formulation of a policy that included evaluation of these components-, 1. If alcohol should be allowed or not (once decision is made to include alcohol the following issues come into play) 2. Define area (physical location of beergarden1will the event be open to everyone or certain age group) 3. Event type (part of a festival or a separate event perhaps similar to First Friday) A. Event location 5. Event organization (who runs the actual event such as a non-profit organization) 6, Charges for the use of property (larger events / frequent events w411 incur more cost to the Town, for items such as employee overtime, rental of barricades, etc, — look at cost the Town will need to share) 7, Liability Insurance 8, Risk Management 9. Security Mr, Lawrence stated that staff would prepare a proposal based on the information and direction obtained in this work session and present it back to Council by the September ls' meeting. Mr. Obenchain commented that he would like to hear comments from the citizens in the audience, Local business owner, Mr. Anthony Conner encouraged Council to give thought to this proposal as he felt this was a great opportunity for the community to attract more people to the downtown area. He noted that with more storefronts becoming vacant, more activities are needed to bring people to downtown to spend money and spur economic development. He commented that he has attended various outdoor events that serve alcohol around the Roanoke Valley and has observed a calm, controlled environment. Mr. Barney Arthur of 204 Minnie Bell Lane, a retired alcohol agent with the ABC Board, urged Council to consider the image the Town of Vinton wishes to project to the community. He strongly urged Council to take a stand on this issue to uphold moral and family values. He stated that as a Town citizen and former law enforcement officer, he was concerned about the negative effects of alcohol and encouraged Council members to consider the example of Enchanted Eve, a non - alcohol event, which continued to be a thriving success for the community, Mr. Nance asked Mr. Arthur to clarify if his objections were for the use of alcohol at inside or outside events, Mr. Arthur stated that he objected to the use of alcohol in open places on public Town property, 4 Penny Grose, Bill Tyree and Todd Bailey of the Vinton Dogwood Festival Committee spoke to Council about the recent Dogwood Festival beer garden that was held at the Farmers Market. Ms. Grose stated that there were no incidents during the event and the main focus of those attending seemed to be on the band rather than alcohol. She noted that the attendance at this event was fairly large as about 500 people attended, Mr. Bailey also noted that the event was orderly and incident free and many families with children attended. Mayor Grose inquired whether Mr, Bailey felt the event would have been as successful as an adult only event with no children allowed. Mr. Bailey stated that he really could not say as this was a public event where it was the parent's decision whether of not allow their children to attend. Ms. Grose explained that stringent ABC guidelines were followed and commented that she did not see the difference between an event such as this and parents drinking at tables in local restaurants with their children in attendance, Ms. Grose also noted that making money had not been the main focus of this event the main focus had been having fun and the community coming together. Mr. Nance expressed concern that placing a limit for age 21 and over was not family friendly and may encourage a nightclub atmosphere. He also commented that he felt that with responsible guidelines and supervision, these events could remain family friendly and not have a negative effect on the community's image. Mr. Nance also expressed concern about inclusion of detailed and restrictive language being included in the policy as that limited the flexibility, ideas and better ways of doing things that others may have, Mr. Obenchain commented that he had attended many events around the Roanoke Valley and had not encountered problems, He also commented that Ms. Grose had made a good point in noting that these events were more regulated than if an individual visited a local restaurant and had a beer, Mr. Obenchain noted that he would rather take the time to get this policy right the first time, Mr. Altice stated that he felt the Town needed an alcohol policy but would like to withhold comment until he had received and reviewed a draft of the policy. Mr. Fidler commented to her understanding the beer garden at this year Dogwood Festival was intended for adults only and not children. She expressed disappointment that children had been allowed in the beer garden area, She explained that she had a problem with setting aside a beer garden area that was for adults only and then allowing children in and out of that area also. She further explained that she was not against having alcohol at an event. However, she felt that it was important that the Town have a policy that addressed all issues. Mayor Grose thanked Mr. Arthur for sharing his comments and concerns. He stated that he was aware that alcohol was dangerous and that abuse of alcohol in society was a problem. The Mayor went on to say that he had attended the Dogwood Festival beer garden event and had not observed any problems. He stated that he saw nothing out of line, only responsible adults consuming alcohol beverages within a controlled environment. Mayor Grose expressed concern that placing a limit for age 21 and over may lead to a focus on drinking at such events. He pointed out that after listening to the evening's discussion, one of the critical issues appeared to be concern with where the beer was being sold. Mayor Grose suggested that the drafted policy define and regulate the area where alcohol is sold, 5 Vallev Metro Service to North Hampton and South Hampton Ms. Caudill spoke with Council about proposed fixed bus routes that included the North Hampton and South Hampton area. She noted that the town homes and apartments in this area have always indicated a desire to have mass 'transit. She pointed out that with the addition of the new Porter Haven units, there will be older individuals that might benefit from public transit. Ms. Caudill handed out two bus route proposals that Valley Metro had prepared for the Town. She explained that these handouts show the proposed bus route additions and route deletions to the current Valley Metro routes within the Vinton area. Ms. Caudill noted that Valley Metro routes have a thirty minute turnaround time in which they have to depart from the Campbell Avenue bus depot location and return. She explained this creates a challenge as Valley Metro must define the route and stops that can be made within the complete thirty minute loop. Ms. Caudill stated that the monthly cost to deliver the service for both proposed routes comes to approximale)y $13,700 which is about a $3,900 increase. She noted that based on ridership numbers, Valley Metro estimates the Town would need an additional 4,700 passengers to make the cost neutral so the Town would not need to pay anything extra, Ms. Caudill reported that Valley Metro is amendable to a pilot program on this route and is also open to the idea of waiting until the Porter Haven units open to see how ridership develops. Ms. Caudill clarified that this cost for the fixed bus route does not include Star bus service, She explained that there is a federal mandate that requires the Town to offer the Star bus route within three quarters of a mile of any fixed bus routes, Mr. Lawrence commented that the proposed route to North and South Hampton does open up a larger three quarter of mile section that would be able to utilize the Star service. Mr. Obenchain noted that the South Hampton and Porter Haven communities would likely have more citizens in need of the Star bus system versus the fixed bus route. Ms. Caudill explained that the increase in the Town budget for Valley Metro was due to heavy utilization of the Star service by Town citizens. Mr. Obenchain inquired how often the Star contract was re -negotiated. Ms. Caudill explained that Valley Metro was looking at re -negotiating contract with Star this year but to her understanding that this contract had not been looked at for quite some time. Ms. Caudill pointed out that Roanoke County has a contract with Cortran, a service similar to Star that is also available for use by the residents of the Town. Mr. Lawrence suggested educating citizens and advertising the options between the Star and Cortran service, Mr. Nance expressed concern that at a time when the Town was cutting cost this was adding service. Ms. Caudill stated that if Council is interested in this proposal, staff can continue to research and evaluate providing this bus service to the citizens. Mr. Nance noted that at a time when the Town is working to cut the budget this is adding a service and costs for that service. Ms. Fidler commented that she was disappointed at the cost to add an area that has not been served by a bus route that probably ought to be. Ms. Fidler inquired if the big buses could travel up the 3rd I Street hili and Ms. Caudill responded that they could, however, there is some hesitation about the wintertime, Mr. Lawrence announced that the Dept of Housing and Community Development had approved the request for the Town's $35,000 downtown revitalization grant. The work session adjourned at 9:44 p.m. ATTEST: W RF,SOLUTION NO. 1832 ATA RECULARMEETING OF VINTON'roWN COUNCIL I-IE.LD ONTUESDAY,July 21, 2009, AT 7:00 PJN1. INTHE COUNCIL CHANIBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WIJEREAS, Man, Beth I-avirian*s three-year term oil the Roanokc Valley Television (RVTV) c"0111111itice will expire on ALWILISt 31.2009'and, NVIIEREAS, accordi lit, to the R VTV 13 Nl-laws. members arc appointed for three-year terms by the Town COLUICil and may be appointed to SLICCCCCI thC111SCIVCS in 0111cc; and. \N1 1, 11, RFIAS, Mrs, 1,ayinan has been contactcd and is willing to continue servino on this 4:Z:� Commission, subject to reappointment by Town Council. NOW, T11EIRETORE, BE IT RESOLVED. that the Vinton Town Council does hereby reappoint N,Irs, 1-ayman to a new three-year term on the Roanoke Valley 'relevision Committee that will run 1,1,()nl September 1. 2009 1111-01.111h August 31. 2012. This Resolution adopted on motion made by Councilmerriber. and seconded by COUncilmember. Stith the t`611owin,(-, votes recorded: AYES: MAYS: ADOPTI"'D: Bradley 1`1*, Grose, Mayor ATT]"ST: Darleen R. Bailcyj'own Clerk ACTION NO. peso. 1833 ITEM NO. 1). - 3 TO: Christopher Lawrence, Town Manager FROM: Herb G. Cooley, Chief of Police DATE,: ) uly 21, 2009 Bureau of Justice Recovery Grant ISSUE/PURPOSE: Patrol Lights for un-marked Patrol Vehicles ACTION R E Q tjjl� STE D: .JUSTIFICATION/ SUNUNIARV: BUDGETARY UNI PAC , F: The Police Department requests the approval for the Bureau of .Justice Recovery Act Grant in the amount of $11,127.00 This Grant will provide the Police Departments unmarked patrol vehicles with patrol lights to aid in crime prevention and to enhance stealth operations. None STA F F C 0 iM IV] E NTS/ I Z F CO INII NI E' N 1) ATI 0 N: DATE ACTION NEEIDED: June 21, 2009 RESOLUTION NO. 1833 AT A REGULAR MEETING OF TUIE TUESDAY, JULY 21, 2009, AT 7:00 11"At, VINTON 'NIUNICIPAI. BUILDING, :ill VIRGINIA VINTON TONVN COUNCIL I-IFLD ON IN TUIE COUNCIL CHAMBERS OF THE SOUTH POLLARD STREET, VINTON, WHEREAS, the Town ot'Vinton has encoLim-ed the Vinton police Department to seek grant Cunds for importarit purchases, and \VI -II, the Vinton Police Department has received notification that it has received approval from the Office of'JustiCC. BUrcau ol*,lustice Assistance for the purchase. installation and upgrade oferneriency lights in the police vehicles. and NVIIEIZI'!\S, the grant is for the purchase of emergeric\r lights on patrol vehicles., to enhance crime prevci-ition. and WHEREAS, the towl grant award is $11,1 21TOO, there are no matching fields. and NOWTHEREFORE, 13E IT RESOLVE'D, that theTown C01.11161 Ofthe 'lotion Of Vinton does hereby gram to the General 1"urid an additional appropriation in addition to the annual budgetary 101- the fiscal year ending June 30. 2010. I'M- the function and in the amounts as J'0110WS: 1' 0: Genes -al Fund E'xpense Account 200-3105.354 F I z 0 'N' I: Recovery Act Grant General Fund Revenue Account 200.2404.041 Recoven, Act Grant TOTAL . I'his Resolution adopted on motion made by b%. With the following votes recorded: S 11,127.00 S 11,127.00 S11,127.00 . Seconded AYF-S: NAY S: APPROVED - Bradley F.. Grose, Mayor Al"IT'ST: Darleen R. Bailey,Twvii Clerk RE -SOLUTION NO. 1834 AT A 111",GULAR A11EA"-TING OF VINTON TOWN COUNCIL HELD ON TUE'SDAY, JULY 21, 2009. IN THE COUNCIL CHAMBERS OF TliE VINTON NIUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. NVI-JEREAS,Town of* Vinton. Virginia (the "Company") maintains the Town of Vinton. Virginia I"till Flexible Benefit Plan (the "Plan") for the benefit ot'certain of* its employces:and WHEREAS. Pursuant to Section 12.3 ol'the Plan, the Company desires to amend the ]'[an; NOW, THEREFORE, the Plan is hereby amended by adding Section 7.7(d) to the Plan DOCL1111CIlt in its entirety therefore, efTective as of July 1, 2009. (d) Debit. Credit or Other Stored Value Cards. The Company may enter into in aureemeni with a financial institution to provide a Participant with a debit, credit or other stored vah-1C card to provide immediate payment of reimbursements available under Article \711 and/or Article \1111 provided that the Use ot'such card complies with IRS Notice 2006-69 and IRS RCVe11L1C RL11111(l - 2) )00'-43 (to the extent not Superseded by IRS Notice 2006-69). A Participant may obtain benefits Under Article VII and V I I I Without the use o i'llie card. AYI-','S: NAYS: ADOPTED: Brad Grose, Mayor ATTE-ST: Darlecii Bailey. Town Clerk RESOLUTION NO. 183,555 AT A REGULAR NIE'ETING, O' VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 21, 2009 AT 7:00 Y.M. IN THE COUNCIL CHAMBERS OF THE VINTON NI UNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. W11EAEAS, 3ames "Barry"' Griffin has faithiLilly, honorably, and effectively served the citizens of the Town of Vinton and the Vinton Police Department as a C0111111LIllications officer, and NN,41EAZEAS, James "Barry" Griffin has served with dedication and distinction for the past thirty (.301) years, in PL11111C Sel-VICC to the Commonwealth ol'Vir,,inia., the City of Salem and theown of Vinton. and WHEREAS, James "Barry" Gni'lin was named "Otitstanding Dispatcher of the Year" for tile \,car 2003, and "Outstandino Dispatcher of the Quarter" on four (4) other separate occasions; each serving to honor his commitment and dedication to comintinity service, and \,NJIEIREIAS. James -Barry" Griffin has demonstrated a commitment to the Vinton Police Depariment's mission ofexcellent ctistonicr service, and NOW, THERFORE, BE IT RESOLVED, that the Town C01,11161 of the Town of Vinton CNtCilds its -rdtitudc and commendation to James "Barry" Griffin for his distingilished and oLastandins) service to the Community. and extends, best wishes to him and his family for IM111\1 happy and sticcessful \,cars in the future. 1'his ReSOIL10011 adopted oil motion made by Councilmember and seconded 17~< COLHICIlmember with the 1611o,,vilig votes recorded: AYES- N A YS: APPROVED: Bradley E.Grose, Manor A'I'TEST: 1),ndeen R. Bailcy.Town Clerk Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT G. COOLEY CHIEF OF POLICE PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency July 7, 2009 To-, Craig R. Frye, Master Police Officer From: Herbert G. Cooley, Chief of Police Re: Officer of the Month Congratulations! You have been nominated and selected as Officer of the Month for the month of June 2009, Your nomination rose out of your outstanding work with the ATF VIPER task force. Your work during June uncovered a large drug and gun ring operating in Roanoke City, Vinton and Bedford County. This case will have far reaching affects at it's conclusion. You also have worked several Arsons in the area, including Vinton, and are awaiting Grand Jury indictments to wrap these up. While I am not able to be too specific regarding your work in this memo-, please know that I am aware of the good work that you are doing. Your hard work and dedication are helping to make Vinton and the surrounding area a safer place to live. NOT6741TIT MO. CC: Chris Lawrence, Town Manager Beth Austin, Human Resources Director Mayor and Members of Council Darleen Bailey, Town Clerk Tinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT G. COOLEY CHIEF OF POLICE A State Accredited Agency July 7, 2009 To: Barry Griffin, Dispatcher From: Herbert G. Cooley, Chief of Police Re: Outstanding Dispatcher of the Quarter Congratulations! It seems appropriate that you have been nominated and selected as outstanding "Dispatcher of the Quarter" for the last full quarter of your dispatch career. You have been given this honor on the quarter ending June 30, 2009. As you prepare to retire on August 1 of this year; I know that you look back on a long and distinguished career. Your expertise and experience have added an essence of professionalism to the Vinton Police Communications Center. You have worked hard and have given us your best and for this we are grateful. Good luck and best wishes in your retirement. &Ot, Herbert G. Cooley Chief of Police CC: Mayor and Council Chris Lawrence, Town Manager Beth Austin, HR Director Display Board Vinton ,%,Iot()j-s Feasibility Study — Resolution No. 1836 IS S U F/P U RPOS l": Reappropriation of funds - ACTION: Council is asked to approve the proposed resolution. w])ich R F`Q U I'STE" D: appropriates funding Ibr the Vinton Motors Mixed Use and Mixed Income feasibility study J USTI I ICATION- Vinton Motors is a critical property in the downtown area and has been vacant for over a year. This property has been identified in the Comprehensive Plan, draft Corridor Study, and through nUrnerous public conversations as an important gatcway into town and the downtown area. As the town continues to inove forward on downtown revitalization efforts. we were SUCCCSSful in obtaining a grant to SLII)POrt the Completion of feasibility study (it' this property. 'The feasibility study drill include the following; (,I) evaluate the StrLICRIN and associated building systems.; (2.) site evaluation: ( 3) development scenarios: (4) probably costs of development Options: (5) and recommendation on FUndim-, sources. The cost ol'the tcasibility study is $18,300 through Wiley and Wilson and 1-1111 Studios, The grant will cover $10,000 of these expenses. The remaining $8,300 is requested for funding OLlt 01 remaining __ - -) t I the town's un-appropriated fund balance. In light ofour current economic condition,,, I the town's budget -was reduced which impacted the contractual services bud -et we typically have each year to fund studies as needed. The critical Importance of this property and the flight of businesses OLIt Of downtown require both public and private investment to revitalize our downtown business district. This t'casibility study is critical to Working With pl'OPCIJy Owners to move downtown forward. RESOLUTION NO. 1836 AT RFGULAR ME.ETINGOFTIJE, VINTONTOWN COUNCIL HELD ON TUESDAY, Jule 21, 2009, AT 7:00 I'M IN THE COUNCIL CHAMBERS OF THE VINTON BUILDING, 311 SOUTH POLLARD STREET, VIN-rON, N711ZGINIA \N"HERE,AS, the Town of Vinton identified vacant lord Motor car lot in the Town of Vinton to i i fthe propertN. conduct a J`caslbilitY study far revitalization o l WHERE,AS, the Town of Vinton is exploring the opportunities to re -develop the property as a vQs'dQntial community incorporall1­12 I n13XCd-il`1C0ll1C 110LJSirl� and mixed -use elemclit's, WHEREAS, the Town of Vinton submitted and received a Virginia HOLISing Development Authority IMUMI planning Grant in the amount oi*$10,000 solely for the purpose ol' supporting the costs associated with the planning and design work for the Vinton Motors property, WHEIREIAS, the 'I'o\,\,n of Vinton has received a proposal from Wiley/Wilson to conduct a t'easibility study on the Vinton Motors property in the all101111t Of$18,300 to examine the current market conditions and tiCr Supporters of the Downtown Redevelopment Area to determine �whlch potential uses would be appropriate for the property, CVALiate the existing building and property to determine if the existing building call he reused or rctro#fitted; and prepare and develop scenarios to evaluate with an internal rate of return evaluation to determine the more attractive scenario. WI-IFREAS, in order to award the contract to WileyA\111son to begin the feasibility study an additional appropriation of' $8,300 from the general fund un-appropriated fund balance will need to be made to E_'conomic Development Conti -act Services 200.8150.302, NOW, THERETORE', 13E IT RESOLVED that the Vinton `1'0�Vn Council does hereby approve the 1`011owillo ap propriation. FRONI: 200.1899.009 Re -Appropriated Fund Balance S 8,300.00 1,0: 200.8150-302 Economic Development Contract Services $8,300.00 Motion made by COLHIC11person seconded by COUnCilperson With the t*ollowinu votes recorded: A YFS: N A YS, APPROVI-D: Bradley E. Grose, Mayor ATTF'ST: Darlciw R. BaikN%To"vn Clerk DATE: July 17, 2009 SURIECT: Report from Spectrum Design on Building Assessments for Municipal Building and I"irchouse ACTION REQUESTED: Town Council to accept report and to appropriate Funds to make repairs to the FirchOUSC SYnall training offic e, where there I is water dainage. Adopt the attached Resolution, to authorize the Town Manager to appropriate the funds and authorize the Town Nlanager to CXCCUte the contract fir the work. SUNUMARY: The Town commissioned Spectrum Design, one of our general services crigincering, firms, to conduct a building conditions, crivironmental and indoor air quality assessment at the municipal offices and firchOUSe. Spectrum completed the work in Pvlay/.June 2009. StalTreceived the report I f' the existing late Iunc/carIY July. The 1'ep0l-t indicates observations o conditions, I'dcntilies deficiencies and provides recommendations ,vith estimated costs to address these deficiencies. The study did not include 1111% programming effort Cor possible renovations/additions to address ( I Space prograrnininoZ7 needs. They Nvill make a presentation of' the signilicant findings at the July 21. 2009 meeting. Z�_ I One of` the conditions found at the FirehoLisc was the evidence of mold, a high mold count, and water damage to the small training room in the apartment. The airborne mold issue was immediately rernediated! but now some construction work is needed to repair the water damage that caused the mold. Sual'l' is prepared to solicit bids for the Nvork, but would need funds to carryout the work, It is Unclear exactly how much the work would cost, but start' has estimates from the consultants and another inspection engineer that the work should be between $3,000 and $7.500, The Town Manger's office will solicited bids from vendors on the construction work. The 1'own Manager would like to aNvard the contract to ,is soon as those bids are received, BUDGETARY I NM 1) ACT - The cost of the work is anticipated not to exceed $7,500. DATE ACTION NEEDED: July 21, 2009 RESOLUTION NO. 1837 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 21, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VIN I'ON NIUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA A RESOLUTION authorizing the Town Manager for and on behalf ofthe Town of Vinton, to solicit bids for mold abatement services and interior repair work and appropriating funds for the work. NNIIJEREAS, the Town of Vinton commissioned Specirurn Design to perform a bUilding Z-- conditions and environmenial assessment and :in indoor air qUalitV StUdV for the Vinton 1711-010LIse, and NN41EIREIAS, conditions %vere found at a locating in the firchouse needing remediation and Additional construction work to fix interior damage caused by water; and Z! NN"HEIRE AS, the consultants have recommended the 'fown to make the necessary removal of material and repairs to the interior space, and WHEREAS, it is the intention of the Town to solicit bids and to make one firm fixed price contract -,with one qualified source Jbr the removal of materials and repair ,vork. NOW, THEREFORE, BE IT RESOLVED that the Vinton 'rown Council does hereby authorize the Town Manager to solicit bids 1'(-)r the work. '['his Resolution is adopted on a motion made by Council Member and seconded by Councit Member With the 161lowing votes recorded: AY I -` S: NAYS: APPROVI-1): Bradley E. Grose, Mayor Town of Vinton Darleen R. Ballcy.'Fown Clerk f I;N10RANI)UN1 YO: MClnberS of the Vinton TTotyll Council CC:: Members of the Vinton Plannim-, Commissioli C'hrls 1.,a%vrcncc, 1 mvn tMana-er FRO.IVI: Anita Jf iMctivlillan, Planning and Amino Director DATI,:: July 10. 2009 StjI3Jl1`iCf': Town Cotssi-scif Work Session —.1uly 21, 2009 Petition of Danny and Tammy Dillon, for a Special Use Permit (SUP) 345 South Preston Road, Vinton ISSUE/PURPOSE: The Planninu Commission held a public hearing on Thursday. July 9. 2009. to discuss and rcce.ire comments concerning petition of Danny and `Tammy Dillon. fir a Special Use Permit (SUP) to convert a sim le -family dwelling, located at 45 South Preston Road, Vinton. Vir�11inia. tag; mal) number 061.17-01-4 a.00, into a two-family dwellin{u). The Town Council Will hold its public hearinv- concerning, the SUP request on August 18. 2009. BACKC ROUND: Please sce attached: (1 ) Staff report concerning the SUP Iretlucst and supportim, materials as provided by the Petitioners. AC H0N' REQUESTED: Town Council to hold and receive public cominents concernin4O the SUP rc(lLIest duI•ing its public hearing to be held on Au4gust 18, 2009, PC: RECOMMENDATIONS: The SUP request was discussed and approved with proposed condition hein,) reconnucnded as; fllllox\,s: (1 ) No parking of vehicles In the front vards frontin€? Flardy Road and South Preston Road except on the existing driveway. L Ir. Dave Jones info1111cd the Dillons as Stated in the sialf report that the buildin0 comtrlissioncr has stated the buildin_." code requires that a one hour fire separation wall between each unit be installed. CITI I:NS CONNIME'NTS: None. STAFF COMtNIENTS: Staffivollld like to state that. with a special use permit request, the ToWn COLIIleil is t.;iycn the opportunity to review the proposed request and impose such conditions as reasonIa bly necessary to ensure the use will be compatible with the surroundiM area and consistent With the purposes of the Zoning Ordinance. Staff would recommend that the front vard not be used for the required off-street parkins: spaces in order to maintain a Doreen area alontt) Hardy Road and South Preston Road. The I•cgllired four (4) off-street parkin, spaces can be provided by using the existing driveway off South Preston Road and the existin- brick structure, According to the Roanoke County Building Commissioner, the building code rcgLlil-es tlltlt a Orle hour tire separatioIl wall be iIlstalled between cacti unit. Fire rated construction is I'e(lllli-Qd to be designed by a licensed architect. Therefore, to convert the existing structure Iiito a two-tamlly dwelling, It will require the services of -an architect and submittal of stamped drawings to the Building Commissioner before a permit Call be issued and before the structure can be converted into a two-family dwelling. A certificate o1 oC'cllpan0' Will also be required. DATE ACTION 1' EEl)I?ll: AUOLIst 18. 1009 Altacliments: Staff Report by Karla Turman and Supporting Materials 10 STAFFREPORT PETITIONER: Danny and Tammy Dillon PREPARED BY: Karla D. Turman CASE NUMBER: 1-07-09 DATE: June 18, 2009 A. NATURE OF REQUEST Danny and 'I'airuny Dillon, the Petitioners,,vvho are also the propertyowners, are requesting a special use perm It (SUP) to convcrt an existing single-family dwellI11g, located at 345 S. Preston Road, tax in-,tp number 61.17-1-43, into a two-family dwelling, zoned R-B Residential Business District. B. APPLICABLE REGULATIONS Ailicle IV, District Regulations, of Appendix B. Zoning, of the Town Code Division5, R-13 Residential Business District § 4-23(b), Special Uses, § 4-25(b), 1--cat area and lot width requirements. 'I-11C intent ofthe RB district is to accommodate limited range of offices and similar uses that are compatible with moderate density residential. This provides for mixed use and other alternatives for vonvorsion cif' dwellings or for new consti-Liction in areas that are undergoing change and are no I'll C, -1 longer viable as eXCIUSIVC1y residential in character. Example of uses that are permitted by light in the RB District are single-iamily and two-family dwellings; offi ces; medical and dental clinics and laboratories. banks and other financial services: photography and other artists' Sttldk)s, including incidental retail sales: barber and beauty shops, including incidental retail sales of related products, music and dance instruction, business schools; and clay care centers. Sonic uses that are permitted by special use permit are townhouses-7 assisted care facilities; funeral homes; fire stations and rescue squad f,,icihtic:. major public utilities. C. ANALYSIS OF EXIS'HNG, CONDITIONS Background — In February, 2009, the posti-naster made the planning office awarc of a change of address request for 345 S. Preston Road, 1-he request was to split the address between tA,*o apartments. Initial rosearch showed that the house Was a single-family residence (SFR), 'I'liere is one water meter, but there are two electric meters. Real estate records show the property as an Sl--'R as well. mthough a two-family residence (TFR) would be allowed in this zoning district, the lot does not meet the lot width and area rcquireinents, § 4-25(b), Lott rea mum lot ividth requirentents, states that t\vo-tinnily dwellings shall not be located on lots of not less than 12,000 square feet and 75 Z:) t'ec( in width. 'I'he parcel has approximately 6,500 square feet in area and approximately 550 Cect in width. § 4-23(b), SI)ecial Uses, allows property owners to petition the Planning Commission and TOW11 Council for a Special Use Permit, in order to allow for a two-family dwelling on a lot th�at (toes not meet the lot area and lot width requirements of § 4-25(b). I notified the property owners, Danny and Tammy Dillon, in February, 2009, that they could apply for an SUP. Since that time, a lot of research has been done regarding the history of this Research includes the following inibrillation: * The former owners, Joseph and Elaine Andrea, purchased lots 14, 15, and 16 in .July, t 9tiI. 1 have a letter froth her (attached) stating that the house was already -,i'VFR when they purchased the property. Lots 14 and 15 were considered one parcel. * -nic house sits on lot 15. Lot 14 was sold to VDOT in 2000 due to the Hardy Road pro.ject. Lot 16 was sold in either 1982 or 1987 and now has a SFR on it, Per Elizabeth Dillon, town attorney, il'the structure was beino, used as a TFR at the time of the sale of tot 14 to VDOT, the Town could have technically blocked the sale of that lot, as it made the use of the property its a TFR unlawful. * Lot 15 alone does not meet the current requirements t0r a TFR. It also did not meet the requirement,; for a TI"R in 1981 or 1983. Lots 14 and 15 together -vvould have made the TFR a conforming use in 1981 and 1983. c, Carlton Wright, a co-owner of the company that owned the lots, and sold them to, the Andreas, has stated that the house was not a TFR when it was sold to them. Per Mr. Wright. his partner, Ron Owens, also does not recall that the house was a TFR when it was sold. k1r. Wright and Mr. Owens have been unable to locate records from their L- former business, so they cannot confirm for sure whether or not it was it SFR or a TFR. c) In 12/80 , Mr. Wright applied for a variance to allow him to build aTFR on Lot 14. It was denied. BZA records imply that the house that existed on Lot 1.5 was a SFR at the time. c I have documentation from AEP stating that in 1979, a meter was put on what is nmv called the Upper apartment; a meter was added in 1983 for the lower apartment, We can assume that sometime between 1979 and I t)83, the house was converted to a T*FR- o According to Nis, Andrea, both units were rCT1tCd Up until 2008. According to the water dcl)t,, the rniminum atnount of water was used between January 2007 and carly'2008 when the house was foreclosed upon. That appears to indicate that both units were not 0CCUj) ed. Mr. and ivIrs. Dillon feel that the property should be considered grandfathered, as they state that it has always been used as a TFIZ, and was not vacant for 2 years. Per. Etizabeth Dillon, based On the information that the have gathered above, the use of the property as a TFR became unlawful after the sale of lot 14. Tfierefore, the use cannot be grandfathered. I-ocation — '345 S. Preston Road, pail lot 15 I-lo",clIview Court subdivision. The existing structure is located on a level lot Nvith a slight slope on the southern portion of the property. There is grass), yard, and a driveway to the north. Ad lacent Zonln<,and Land Uses —The property to the west is zoned R-B and is land that is owned by VDOT. TI ie propeilies to the I inn-icdA ate north and northwest are zoned R-2 and are developed with Single-11111111y homes. The property to the east, separated by S. Preston Road, is zoned R-13 and is dcvoloped with a church. 'rhe properties to the south, separated by Hardy Road, are zoned R-B. Two properties are developed with single-family homes, and one property is developed with three sits of TFRS. D. ANALYSIS OF PROPOSED DEVELOPMENT Site l,avout/Architecture - The structure appears to have two (2) different access points, front entrance on S. Preston Road, and a side entrance from Hardy Road. There is a front porch on the structure. To the rear of the struct-ure, there is a brick structure that might be able to hold two (2) vehicles on a gravel area. Four (4) off-street parking spaces must be provided for a two-family dwelling. There is also a concrete slab located to the southern portion of the property adjacent to the paved alley. The Petitioner has not indicated the location of the required off-street parking spaces. Feuer (4) parking spaces will not cause the area to be paved. Site Access -- S. Preston Road, a forty (40) tet wide right-of-way. Utilities — Public water and sewer services are available and the existing structure is served bypublic water and sewer services. E. COMPREHENSIVE PLANIFUTURE LAND USE The 2004 —2024 Town Comprehensive Plan designates this property and the surrounding properti(.s as medium density residential land use area, 1'-. STAFF CONCLUSION The proposed use as indicated in the special use permit application may be considered consistent with the general characteristics of the neighborhood. StafTwould like to state that, with a special use permit request, the Planning Coininissionand Town Cotincil are given the opportunity to review the proposed request and impose such conditions as rQaS()IIabJv ticcessary to ensure the use will be compatible with the surrounding area and consistent With the purposes of the Zoning Ordinance. Staff,vould recommend that the two (2) required front yards not be used for the re(JUITCCI Off -Street parking spaces in order to maintain a green area along Hardy Road and S. Preston Road. The required fOUr (14) off-street parking spaces can be provided by using the existing two (2) space carport 1 and the existing gravel area to accommodate two (2) more parking spaces. According to the Roanoke County Building Commissioner, the building code requires that a one liour Fire separation wall be installed between each unit. Fire rated construction is required to be designed by a licensed architect. Therefore, to convert the existing stnicture into a two -fancily dwelling, it will require the serviccs of -in architect and Submittal of stamped drawings to the Building Commissioner belore a pcnnit can be issued and before the Structure can becoriverted into a two -family dwelling. A certificate of occupancy hill also be required. Th(; Petitioner has not submitted any proffered conditions nor stamped drawings of the building, 4 (CIT/2009) Karla Turman - Preston Road Page 1 From: "Elizabeth Dillon" <ediIIon@gmdla%vfirm.co,m> To: "Karla Turman" <kturman@vintonva.gov> Date: 618/2009 8:03 AM Subject: Preston Road =8 From the best information you have gathered, which is extensive,it appears to me that prior to 2000, we could consider Lots 14 and 15 together and the use would have been conforming. Technically, we probably could have blocked the sale of Lot 14 when it was sold to VDOT or required the use on Lot 15 to conform at that time. Thus, as of 2000 when Lot 14 was sold, the TFR on Lot 15 became an unlawful use. They need to apply for a SUP. If they want to try to prove grandfathering, they will have to show the date the use originated and that it was conforming considering only Lot 15 and that it continued. Elizabeth Elizabeth K. Dillon Guynn, Memmer & Dillon, PC 415 S. College Ave, Salem, VA 24153 Telephone: 540-387-2320 Facsimile: 540-389-2350 elizabeth.dillon@gmdlawfirm.com NOTICE from Guynn, Mernmer & Dillon, P.C.: This message and its attachments are confidential and may be protected by the attorney/client privilege. If you are not the named addressee or if this message has been addressed to you in error, you are directed not to read, disclose, reproduce, distribute, disseminate or otherwise use this transmission. If you receive this in error, please notify the sender immediately by e-mail and delete and destroy this message and its attachments. of < 1 0/ (6_1!_5,_'2_0-0_9_)­K_ar I a Turman - Op-6-onNeeded Paqr, I From: Karla Turinan To: Dillon, Elizabeth CC: McMillan, Anita Date: 6/3/2009 5:11 PM Subject: Opinion Needed Elizabeth, In February, the postmaster inade Lis aware of a change of address request for 3z15 S. Preston Road. The request was to split the address between two apartments. Initial research showed that the house was a single-family residence (SFR). There is only one water meter, but there are two electric meters. Real estate records show the property as an SFR as well. I Although a two-family residence (TFR) would be allowed in this zoning district, the lot does not meet the lot width and area requirements. For it to be used as a TFR, a special use permit would have to be obtained. I notified the property 1 owners, Danny and Tammy Dillon, of this in February. Per Mr. and Mrs. Dillon, when they purchased the property last July, they did so because it was marketed as a duplex, and they bought it as an investment property. Mr. and Mrs. Dillon have said that they Would apply for a special use permit. They have been dragging their feet, so t gave them a deadline of June 12 to turn in the application or remedy the violation. That kicked them into high gear and they have been doing a lot of research. So have 1. This is what we know so far: The former owners, Joseph and Elaine Andrea, purchased lots 14, 15, and 16 in July, 1981 . I have a letter from her (with a notarized signature) stating that the house was already a TFR when they purchased the property, Carlton Wright, a co-owner of the company that owned the lots, and sold them to, the Andreas, has stated that the house was not a TFR when it was sold to them. The house sits on tot 15. Lot 14 was sold to VDOT in 2000 due to the Hardy Road project. Lot 16 was sold in either 1982 or 1987 and now has a SFR on it. I have documentation from AEP stating that in 1979, a meter was put on "vhat is now called the upper apartment; a meter was Lidded in 1983 for the lower i c- p, between 1979 and 1983, the house I artmenL We can assume that soi was converted to a TFR. l.ot 15 alone does not meet the cut -rent requirements for a TFR. It also did not invet the require rriems for a TFR in 1981 or 1983. Lots 14 and 15 together Nvould have made the TFR a conforming use in 1981 and 1983. In 12/80, Mr. WriahL applied for a variance to allow him to build a TFR on Lot i'6r'512009) Karla Turman - Opinion Needed I i Page 2 1 14. It was denied. BZA records imply that the house that existed on Lot 15 was a SFPR at the time. I sent you an email on 2/ 18/09. Please also refer to that email for details about water usage, etc. According to Ms. Andrea, both units were rented up until 2008. According to the �vater dept., the minimum amount of water was U,;eci betw(.en January 2007 and early 2008 when the house was foreclosed upon, That, seems to indicate that both units were not occupied. Mr. ,Lnd Mrs. Dillon feel that the use of the property as a TFR should be grandfathered, as Lots 14 and 15 would have met the requirements in 1981 or 1983 for a TFR. My concern is that no one is able to prove when it was converted to a TFR, It could have been converted at any time bctwecn the time the house was built in 1930 and the time when the 2nd meter was installed in 1983. We have no way to know whether or not the property met the requirements for a TFR xheri it was converted, because we find no record of a conversion. I riced your opinion on this, please. Should the property be deemed as grandfathered? Or does Mr. and Mrs. Dillon still need to either apply for a special use permit, or comply? I would appreciate your response as quickly as possible, As I stated, I have given them a deadline of June 12 to either subil-lit the application and fee, or comply. . If they have to apply for an SUP, the June 12 deadline will ensure that it is heard by the Planning Commission in early July. Thanks! Call me if you have any questions. Kal-L-1 Kar]<:i TLIVInal-1, CZO Code Enforcement Officer/ Associate Planner Town of Vinton 311 S. Pollard St. Vinton, VA -'-)4179 540-983-0605 ,540-983-062-1 {fax} TOWN OF VINTTOIN APPLICATION FOR SPECIAL USE, PERMIT Applicant's riame: wj_vulll 01 VKV'L.0q I I - Address: (_C'3 v'-� kcco'-�4e- Date: PC Date: owner's name: L, -1 1 Address: t0 -�(* U C roc' It Location of property: Tax Map Number: C)GII , rl-Cll -L�3; 00 -00(".(_,'Zomng: Size of parcel(s)' Existing land use: Future land use: - * Phone: q � 0 _10 IV) Zip Code: T-W6 TC Date: Phone-- q -n-1 Zip Code: Jq 0 (� The Planning Commission will study special use permitrequest to determine the need and justification for the change in terms of public health, safety, an4'gen'cral welfare. Please answer the following questions as -thoroughly as possible. Use additional space if necessary. 1. Describe briefly the type of use mad improvements proposed. State whether ne,;N, buildings are to be constructed, existing buildings are to be used, or additions made to existing buildings. "To 'Iw+ ov t.L.,-C" L W ct,,o' ,Jes A-0 "�t" Why does applicant believe the location of the use in question on the particular property is essential or desirable for the public convenience or welfare and will ,tiot be detrimental to the immediate neighborhood? f&r r.L +u7c -4a,; it u-*V/.A L,'(ks ft t -(-Y S-S I-r3 1� Y-u-jx -(a-i- o"S 14a-rii- )Li e V, I C e V"Oe(i fee,,, 3. Please describe the impact(s) of the request on the property itself, the adjoiDinc, properties, and the surrounding area,: as well as- the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fi-relrescue. are-e, -ZuVUC� St-'-*I'O 6--S "--AAVS 19"VpeI4y cz 'Sct"t.-e! rg'(-PuLv-el kA 4-f,.^ 41" 4Attach Concept Plan of the proposed project. Plan must be, 8 1/2 " x I I ". Plan shall show boundaries and dimensions of property; location, widths, and names of all existing or platted streets within or adjacent to the development: all buildings, existing and proposed, dimension, floor area and heights; dimensions acid location of all driveways, parking spaces and loading spaces;existing utilities (water, sewer) and connections at the site; landscaping and,the.:Jike. Architect's sketches showing elevations of proposed buildings and complete plans are desirable and if available, should be filed with application. 5. Please submit any proffered conditions at the site and show how they are addressed. 'lierek y certiL, that lam the owner of*theproperty or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. - Owner's/Authorized Agent: \A' will LA Nlay 29. 2009 To Whom It May (:oncern, This letter serves to give intorrnation concerning the property located at 345 S. Preston Road Vinton, VA. 1, Elaine NNI. Andrea along %vith my husband, Joseph 1). Andrea, now deceased, purchased, on July 20, 1981, Lot 414, #15 & #16 according to the Map of ScCtion I I-lowellvieWCOUrt of -record in Deed Book 159 at Page 540. J'Iiis property was sold to us as a Duplex by Jefftey L. Owens. My husband and I used this property as a Duplex and tive had several tenants during the time that we owned it f'roiri July 1981 to June 2008. Sincerely, V L Elaine M. Andrea STATE'Ot,' VIIZGfNTIA 1� CF1-Y/CO1j-N,'FY OF, h'c'u'i X-�4,V1 , to -writ: r,14 Tlic tbreoing instrument was acknowledged before me this 7day of May, X/1 C)f-e- Notary Public Commission Expires: - �,Y - 2 c/ CHRISTOPHER M, STONE NOTARY PUBLIC COL11`110NWEALTH OF VIRGINIA RE'G# 7075284 ' i 4� - ' R-7.,')�") 10 /!Y COV11MISSION EXPIRES �/- 145 S. Preston Rd. Page I of I 0- From: jpread@aep.com To: drdillon06@aol-corr Subject- 345 S. Preston Rd. Date: Thu, 28 May 2009 3:05 pm To Whom It May Concern: As further verification concerning the dwelling located at 345 S. Preston Rd. in Vinton, VA, I am able to confirm that Appalachian Power Company had an active account on the meter serving the upper apartment between '1992 and 2008. Additionally there was an active account on the meter serving the lower apartment between 2003 and 2008. 1 can also say that the lower apartment had an active account prior to 2003 as well. Once again, due to privacy issues, there is not really any further information I can legally provide you without a subpoena, so unless you wish to serve one on our company, this is as far as I can go. It should give you a fairly good representation of the status of that dwelling. Sincerely, J.P. Read, III Customer Services Account Representative Appalachian Power Company 802 River Ave. Roanoke, VA litti)://��,ebiiiail.-,iol.coin/4z'952/nol/en-u,,,/tiiail/PrintN4essage,aspx 512812009 ]45 S Preston Rd. Page \ o[\ From: jpmad@aepcom To: dndi/lonOD@an.onm Subject: J45SPreston Rd, Date: Wed, 27May 2UD84:O4pm To Whom It May Concern: At the request of, and permission from the owner of the dwelling located at 345 S, Preston Rd. in Vinton, VA. | annverifying that Appalachian Power Company has had an electric meter installed toserve what ionow referred tnasthe "lower apartment" since November 1. 1981 | also note that thenehaabeenomebe/forwhatianovvknownaoihe^upperapmrtment'minoeK8a/nh|. 1978. Although < know nothing about this dwelling, ) would figure that this was the meter that served the entire house when it was a single family home during its past history. In any event, from our standpoint it can be assumed that this dwelling has been divided into two separate units since 1983, Because of privacy issues, I arn not allowed to reveal the names of any of the tenants during that period nor any information about their electric accounts. Sincerely, J�P-Read, III Customer Services Account Representative Appalachian Power Company 8O2River Ave. Roanoke, VA