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HomeMy WebLinkAbout5/5/2009 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilman Carolyn D, Fidler, Councilwoman William "Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor AGENDA Consideration of: Vinton Town Council IN1111:13ort Ili MA &M q 111 willill Jill Rill�illillill "E.M. Jill Iffil!111, li� a•X 4"IrITIM111 i M91111 • Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 B. INVOCATION — Bob Andrews — Member Campbell Memorial Presbyterian Church C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG I I X01 z 1411: 4 11, k, I ffulej 1. Approval of Minutes: Regular Meeting of April 7, 2009 2. Ordinance No. 882 —Adopt Meals Tax Increase from 5% to 6% ACTION: Schedule Public Hearing for May 19, 2009 3. Ordinance No. 883 —Adopt Cigarette Tax of $.30 per Pack ACTION: Schedule Public Hearing for May 19, 2009 4. Ordinance No. 884 —Adopt FY 2009-2010 Budget ACTION: Schedule Public Hearing for May 19, 2001;!, E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Proclamation — National Water Drinking Week 11JJ�1111111111111111111111119 M117, fl• 3. Recognition of Dispatcher of the Quarter 12j l • 5. Support Roanoke County Proclamation Declaring Week of May 3 through May 9, 2009 as Building Safety Week and the Month of May, 2009 as Deck Safety Awareness Month & Recognition of Allstate Foundation for a Grant of $500.00 Presented to the Vinton Police Department • TITEe "1111101,11 G. TOWN ATTORNEY 1121410r.9rMl Nmf 1 2. Appropriation of Grant Funds Received by the Police Department from Allstate Foundation in the Amount of $500.00 — Resolution No. 1823 MAYOR J. COUNCIL NEXT TOWN COUNCIL MEETINGS: May 19,2009 Regular Council Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, APRIL 7, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Consuella Caudill, Assistant Town Manager Beth Austin, Human Resources Manager Mary Beth Layman, Special Programs Director Michael Kennedy, Public Works Director Laura Reiley, War Memorial Facilities Manager Barry Thompson, Finance Director/Treasurer Ben Cook, Police Lieutenant Joey Hiner, Asst. Public Works Director =40 A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — Rev. Lynn Alley -Grant, Thrasher Memorial United Methodist Church C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1 Approval of Minutes: March 17, 2009 Regular Meeting and March 24, 2009 Budget Work Session 2. Adopt Resolution No, 1815 to Reconfirm Support for Rail Alternatives to Complement Planned Improvements to 1-81 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Presentation by Mike Altizer, Roanoke County Board of Supervisors, in Recognition of the Town of Vinton's 125 Anniversary 2. Relay for Life — Laura Reiley F. PUBLIC HEARING 1, Effective Tax Rate Increase as a Result of Increased Assessed Value of Real Estate G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1 . Set Real Estate Tax Rate for Calendar Year 2009 — Ordinance No. 880 2. Set Personal Property Tax Levy for Calendar Year 2009 — Ordinance No. 881 1 Set Allocation Percentage for Personal Property Tax Relief (PPTRA) in the Town of Vinton for the 2009 Tax Year — Resolution No. 1816 4. Group Health Insurance Renewal — Resolution No. 1817 5. Request Approval for the FY 2009/2010 Operating Budget for the Roanoke Valley Resource Authority — Resolution No. 1818 6. Reclassification of Part -Time War Memorial Position Resolution No. 1819 7. Vinton Farmers Market Guidelines J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Skate Park Committee Update - Ramps 2. Discussion - Proposed FY 2009/2010 Budget Mayor Grose called the regular meeting to order at 7:00 p.m. Roll call, invocation Following roll call, Reverend Lynn Alley- Grant, of Thrasher Memorial and Pledge of United Methodist Church gave the invocation and Mayor Grose led Allegiance to U.S. the Pledge of Allegiance to the U.S. Flag. Flag. The Consent Agenda was approved on a motion by Councilman Wes Approved Consent Nance that was seconded by Councilwoman Fidler and approved Agenda with all in favor. The Mayor welcomed Clay Goodman, Roanoke County Administrator and Mike Altizer, member of the Roanoke County Board of Supervisors. Mr. Altizer read and presented Council with a resolution that was adopted by the Roanoke County Board of Supervisors recognizing the Town on its 125t' anniversary that was celebrated on March 17, 2009. Laura Reilly gave a brief presentation on the Town's Relay for Life campaign. She noted that the event would take place on April 17 1h and 1 8th and invited everyone present to attend. The Mayor opened the Public Hearing at 7:14 p.m. to take comments and questions regarding an "Effective Tax Rate Increase as a Result of Increased Assessed Value of Real Estate". Barry Thompson reported that the Code of Virginia requires that notices be published and a public hearing held when the annual real estate assessment results in an increase of 1 % or more of the total real estate tax levy. He further reported that the Town of Vinton's real estate tax levy has Accepted Resolution from Roanoke County recognizing the Town on its 125th anniver- sary Held public hearing on effective tax rate in- crease due to in- creased assessments increased by approximately 3,37% or $4,526.00 for the calendar year 2009. Following Mr. Thompson's review of the assessed values and corresponding tax levies, Mayor Grose stressed that this was not a tax rate increase but was simply additional monies that would be collected by the Town due to increased assessments. There were no comments and Mayor Grose closed the public hearing at 7:16 p.m. Mr. Lawrence requested that Vinton Town Council adopt proposed Adopted Ordinance Ordinance No. 880, setting the Real Estate Tax rate at$.03 per $100 No. 880 setting real of the assessed value for the calendar year 2009. Mr. Altice moved estate tax rate to adopt proposed Ordinance No. 880. The motion was seconded by Councilman Nance and passed unanimously on a roll call vote. Mr, Lawrence reported on proposed Ordinance No. 881 setting the Personal Property Tax rate at $1 .00 per $100 of assessed value for all personal property for the year 2009 except for household furnishings and a tax of $.50 per $100 of assessed valuation of one motor vehicle owned and regularly used by a disabled veteran, subject to certain qualifications. He added that there were no changes for the calendar year 2009. Mr. Nance moved to adopt proposed Ordinance No. 881 setting the Personal Property Tax rate for 2009. The motion was seconded by Mr. Obenchain and passed unanimously on a roll call vote. Mr. Lawrence reported on a request to set the allocation percentage for personal property tax relief in the Town for the 2009 tax year. He noted that Council passed an ordinance in December, 2005, implementing amendments adopted in 2004 for the Personal Property Tax Relief Act of 1998. He further noted that as a part of that ordinance, the Town is required to enact a resolution that would set that percentage of allocation, The Town Manager advised that based on the pro rata share of $950,000,000 set by the State, Vinton will receive $203,095.72 for the tax year 2009. He went on to state that using the state model for allocation of funds, the Town's computed tax relief is 59.14% for 2009 Mr. Lawrence asked that Council adopt proposed Resolution No. 1816 setting the allocation percentage for Personal Property Tax relief and also indicating that the Town choose, by ordinance, the specific tax relief method of computing the tax relief. He noted that the Town would allocate the relief at a single percentage across the board to the first $20,000 of personal property vehicle value and would continue to exempt vehicles valued at $1,000 and below, from Adopted Ordinance No. 8881 setting Personal Property Tax rate Adopted Resolution No. 1816 setting the allocation percentage for Personal Property tax relief taxation. He advised that the Town is authorized to "balance bill" at 100%, any taxes from 2005 and prior that are still delinquent. Ms. Fidler moved to adopt proposed Resolution No. 1816 setting the allocation percentage for Personal Property Tax relief. The motion was seconded by Mr. Altice and passed on a unanimous roll call vote. Beth Austin, Human Resources Manager, requested that Vinton Town Council authorize the Town Manager to sign a contract with Local Choice Health Benefits Program to provide health insurance to the Town's employees. She noted that Local Choice had advised her that there would be no increase in the Town employees' health insurance premium for this year. She pointed out that, last year, the increase was 0% and the year before, it was less than 1 Mr, Obenchain moved to adopt proposed Resolution No, 1817 renewing group health insurance for Town employees through The Local Choice Health Benefits Program for the next fiscal year. The motion was seconded by Mr. Rotenberry and passed unanimously on a roll cal vote. Dan Miles from the Roanoke Valley Resource Authority (RVRA) presented a request for Town Council to approve RVRA's budget for FY 2009/2010. He reported that the total proposed budget was $10.4 million and includes $2.7 million in debt service. He further reported that the agency remains on schedule to retire the outstanding debt in fiscal year 2011/2012. Also, Mr. Miles advised that approximately $2,000,000 of the surplus revenue fund would be used to balance the budget. He noted that the current budget was approximately $35,000 higher than the current budget. He also noted that there were two primary items that drove the budget increase, one of which is a required $100,000 contribution to the closure fund and secondly, the RVRA would be assuming the operations of the Household Hazardous Waste Program in the upcoming fiscal year. It was explained that this program has been funded by the three participating members in the past and cost about $100,000 but the RVRA would be assuming 100% if that cost. He went on to say that there would be an additional $200,000 in their budget to cover the cost of the HHW program. Mr. Miles reported that in the upcoming fiscal year, the RVRA would increase the frequency of HHW events from three per year to monthly events on the third Saturday of each month beginning in July Mr. Miles pointed out that there would be no increase in general tipping fees in the proposed budget. These fees have not been Adopted Resolution No. 1817 renew employees' health insurance for the next fiscal year. Approved Resolution No. 1818 approving • FY 2009/2010 budget 4 increased for seven consecutive years. Following a brief discussion on the HHW program and how it would work, Mr. Nance moved to adopt proposed Resolution No. 1818 approving the 2009/2010 RVRA budget. The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote. The Mayor complimented Mr. Miles for what the RVRA does to protect the environment and for his excellent management of the facility, Mr. Lawrence reported on a request to reclassify a part-time War Memorial position. He advised that the Facilities Manager, Laura Reiley, has two part-time positions that have the same job descriptions. He went on to say that one position had changed into more of an event management, operational tasks, running the office and customer service type of position. He advised that even though the Town has done a very good job marketing the facility, the revenues have not met the expected projection of $200,000 for the first year. He noted that the business is there even though the revenues are not. One of the strategies to get the revenues up is to get the Facilities Director out of the office to market the War Memorial on a personal level to attract week -day business meetings, training events, etc., that would help increase the facility's revenues. He stated that current staffing does not allow for that if the high level of service is to be maintained, He advised that the new position would be at a Grade 12 and would impact the current budget by $11,000. He went on to say that there is money in the budget to cover this expense and added that the budget implications for next year would be wrapped in the overall budget that would not increase. Mr. Nance stated that he appreciated the fact that Ms. Reiley had found places to save this year but questioned whether it was fair to ask other departments to reduce their budgets while the War Memorial budget would not decrease. Mr. Lawrence replied that if the War Memorial is going to be successful, he felt the part-time position needed to be full time. It was reported by Ms. Reiley that the full time position would cost the Town approximately $45,000 including benefits. Ms. Austin added that the need for the new position was also about Mrs. Reiley's work/life balance as she often has to work 10 to 12 hours a day, Ms. Reiley spoke up to say that the War Memorial Adopted Resolution No. 1819 reclassifying War Memorial part- time position 5 operates seven days a week and often, from 7:00 a.m. to 12:00 midnight. Ms. Fidler asked if there was any increase in the weekday events and Mrs. Reiley replied that the number of commercial events that take place during the week are beginning to increase. She noted that a television commercial on the War Memorial has just begun running and has resulted in increased phone calls and a steady increase in weekday events. She also noted that she was doing everything she could to get repeat business. Mr. Lawrence pointed out that the War Memorial was not like any of the other Town services, that it needed to be run like a business. Mr. Nance questioned whether there would be enough business in the upcoming year to recoup the cost of the new full time position but felt it was a reasonable step to take. Ms. Fidler moved adopt proposed Resolution No, 1819 approving the reclassification of the part-time War Memorial position to full-time. The motion was seconded by Mr. Nance and passed unanimously on a roll call vote. Mary Beth Layman reported on a request to amend the Vinton Farmers Market Guidelines. She advised that the new guidelines reflected new fees and did not include any free spaces. She advised that the new guidelines allows for the sale of several new items. There would be two new events added in addition to the three new events that were introduced in the Town's calendar in January. She reported that she looked closely at Roanoke's Farmers Market guidelines as well as facilities in Blacksburg, Salem, Williamsburg and Richmond before making the proposed changes. Mrs. Layman pointed out a change made in the Virginia Code last year in regard to baked goods and low acid foods that allows them to be sold as long as they are labeled that they were prepared without State inspection. She recommended that the fees should be increased from $4.00 daily, $8.50 weekly and $30.00 monthly to S5.00 daily, 10.00 weekly, $45.00 monthly, $40.00 for three consecutive months and $30.00 for six consecutive months. The fees would be paid at the Finance office and she would handle reservations. Mrs. Layman went on to say that vendors would be limited to six spaces at a time under the new guidelines. She then reviewed new items that would be allowed and new events that would take place. Mr. Lawrence added that another goal for the market was to make sure that it is kept clean and well maintained. Approved new guidelines for Farmers Market I Mr. Obenchain moved to adopt the new guidelines that were proposed by Mrs. Layman. The motion was seconded by Mr, Nance and approved unanimously on a roll call vote. Mayor Grose thanked Anita McMillan, her son, Jameel; Karla Turman and her daughter; and everyone else who took part on Clean Valley Day. Nance Horn, Roanoke County Commissioner of the Revenue, advised that she would not be sending a representative from her office to Vinton for the upcoming tax season. She apologized to the Town for this decision but stated there was nothing she could do to change it. Mr. Thompson advised there would be a notice in this years tax bills that the Commissioner's Office would not have a representative here this year and that the County's Treasurer's Office would also not be sending any one to Vinton this year. Mayor Grose commended everyone for their efforts to make Student Government Day a success, Mr. Obenchain expressed his appreciation for staffs efforts during this difficult time, Mr. Nance apologized for not being able to take part in the Student Government Day activities. Ms. Fidler asked everyone to take part in the Relay for Life walk. Aaron Lyles who served as a council counterpart during Student Government Day expressed his appreciation to everyone involved in putting on the event. MMMEHMEOMM WORK SESSION 1. Skate Park Committee Update — Ramps Mr, Nance reported that the Skate Park Committee had recently had a meeting and discussed alternatives for the use of the Town's skate board park ramps and asked for Councils authorization for staff to look into these alternatives: a. Donate the ramps to Roanoke City. b. Lease/sale/donate ramps to a third party, possibly to a church or private individuals The Mayor liked the recommendations and commented that it did not matter to him whether the ramps remained in the Town, or not. He stated that his preference would be to donate the ramps rather than leasing them to someone. 0 Mr. Obenchain and Ms. Fidler agreed that they would rather donate the ramps than to lease them. The Town Manager advised that staff had asked the Town Attorney to review the recommendations and she had advised that the Town was free to donate or sell them as long as they are not donated to a church as this is not allowed by state law. It was the consensus of Council that the Town sell or donate the ramps. Mr. Lawrence reported that he got a call from VML who is interested in holding one of their town section meetings at the Vinton War Memorial on May 22nd . He further reported that they would be talking with Mrs. Reiley the next day to make arrangements for the event. 0 $1 Mr, Lawrence updated Council on the proposed budget and outlined some of the items that had been removed or delayed in order to reduce the projected short- fall of $600,000 to $500,000. Additional revenues were discussed, one of them being the creation of a cigarette tax of .30 that is projected to bring in approximately $115,000 in revenue. He reviewed this tax rate in surrounding cities and towns and also, some of the steps that have to be accomplished before the tax is put in place which could be some time in the fall. Mr. Lawrence stated that he did not feel the tax would have a detrimental affect on any of the businesses in the Town that sell tobacco products. He noted that this tax would bring needed money into the Town without directly impacting the citizens. He also noted that this tax reduces over time because more and more people are not smoking. In response to a question from Ms. Fidler, Mr. Thompson reviewed some of the start-up costs to implement the cigarette tax. The amount of the tax was also discussed. The implementation of refuse collection fees was discussed. Mr. Lawrence noted that this fee was not looked on favorably by Council at their last budget work session on March 24 th . He added that it costs the Town approximately $13,00 per month per customer to provide this service. Mr. Altice advised that in the past when a refuse pick-up fee was charged, the Town had problems with trash being thrown in places where it should not have been because some citizens refused to pay the fee. Mr. Lawrence responded that if the Town does charge a fee, the customer would not have a choice as to whether or not they would pay the fee, if you live in the Town, you would have to pay it. Mr. Altice stated that he had a big problem with charging this fee. !I. Mr. Lawrence stated that the proposed $7.50 fee was not a magic number and that the fee should be reasonable in an amount that citizens would be willing to pay. He advised that in the short term, the fee would provide revenue to bridge the gap and in the long term, it would provide a steady revenue source that would help fund capital needs. The Town Manager pointed out that without a refuse fee, there would be a $400,000 budget gap. In discussing the capital budget, Mr. Lawrence noted that the Town usually funds about $250,000 for capital equipment each year, but will have to cut it back to at least $134,000 this year. He advised Council that if new revenue sources are not developed, the Town's Capital Improvement Program is going to fall behind again. The possible closing of the swimming pool was discussed. Mr. Lawrence noted that the pool is 01 years old and costs $90,000 to operate each year. He went on to say that the pool needs major work in the next couple of years if it is to continue to be operated. Mr. Altice asked if the drain had been repaired and Mr. Lawrence responded that staff had gotten an estimate on it but the work had not been done at this point. He reported that Roanoke City is considering leasing one of their pools out to a private company to run for them but that option would probably not be open to the Town because of the small size of the Vinton pool. The Town Manager explained that if the pool remains open for the summer of 2009 but closes for the summer of 2010, the Town would save $45,000 minus the revenue that would be lost next summer which would leave a net savings of $20,000. He went on to say that if the pool closes for the summer of 2009, there would be a savings of $50,000 in FY 2008/2009 and a savings of $90,000 in FY 2009/2010. In order to be able to open the pool next year, Mr. Lawrence advised that the pool's filter systems would probably need to be updated at a cost of $70,000 to meet the Health Department's standards. He pointed out that if there are no other revenue sources generated, the Town will not be able to afford to operate the pool next year. Mr. Lawrence discussed the paving program and the strong need to ensure that roads are maintained as they should be. He pointed out that, today, the cost of asphalt is as low as it will ever be. He advised that the paving budget could be cut back but the Town would pay for it in four or five years when costs have gone up. The Town Manager reported that capital funding in the upcoming budget had been pared down to $132,000 from the $250,000 that was funded in the past. He pointed out current and future capital project needs and advised that there were projects that could be deferred for another year although it would mean the "piling up" of hundreds of thousands of dollars worth of replacement costs. 9 In further comments on the swimming pool, Mr. Lawrence advised that if it was operated only five days a week, there would be a savings of just under a $1,000 and would reduce expenditures by approximately $5,000. Mr, Obenchain inquired as to the amount of personal property tax that would have to be increased to raise revenues by $300,000. Mr, Thompson responded that the tax would have to be doubled. Following further discussion on whether or not to close the pool, both Mr. Nance and Mayor Grose recommended that the pool remain open this year, five days a week and then to close it next year, Mayor Grose stated that he would also be agreeable to leasing the pool out if that could be done. The Mayor advised that he was uncomfortable with recommending the implementation of a refuse fee and questioned whether it would jeopardize the $110,000 that is paid to the Town by Roanoke County for refuse collection, Mr. Lawrence replied that according to the Town Attorney, instituting a fee should not jeopardize the $110,000 paid to the Town by the County. He went on to say that he had spoken to Mr. Goodman, Roanoke County Administrator, who had advised that he would have his attorney look into it also. Mr. Lawrence added that if the County ever does decide to charge a refuse fee, the Town would loose the $110,000. Mayor Grose asked if any of the other localities in the Roanoke Valley that charged a refuse fee and Mr. Lawrence replied that he was not aware of any with the exception of Roanoke City who charges $100 per month for trash collection in the downtown area. He passed out a survey to Council that was done by the Public Works Department listing local governments in this region and whether or not they charge a refuse collection fee, Mr. Obenchain asked if there had been any discussion on turning the Town's Public Safety Departments (Fire and Rescue) over to Roanoke County and Mr. Lawrence replied that there had not been. He went on to say that staff has talked with the County about turning over the Town's Communication Center to Roanoke County' and had informed the Town's dispatchers of that conversation. He advised that staff would be evaluating the issue and would create a plan by July 15t.. At that time, it would be given to Town Council and the Board of Supervisors to determine if the two governments want to go forward with the plan. The Town Manager advised that if both the Town and the County agree, the plan could possibly be done by the first of the year. He listed costs the Town would incur if the plan is carried out. Mr. Obenchain questioned why they were not considering the possibility of having Roanoke County take over Fire and Rescue as this would not affect service to citizens whereas some of the other recommendations that were made would affect services or would have a cost. 10 Mr. Lawrence pointed out that the General Fund balance was currently at $2.3 million and was there for unforeseen emergencies. He further pointed out that he was not recommending that Council use surplus funds to help cover the shortfall, but it was an option for Council to consider. Mr. Obenchain replied that he would consider using a reasonable amount to help get the Town through the current slump if some changes are made such as closing the swimming pool. Mr. Lawrence stated that this is the window for the Town to explain to the public what the finances are, why certain services have to be cut and why revenues have to be increased. Mr. Thompson asked if Council would consider increasing the meals tax. Mr. Obenchain replied that he was not sure if he agreed with increasing it a full 11%. Mr. Nance stated that this increase was more appealing to him than a refuse fee would be. He went on to say that if it becomes necessary to implement a refuse fee, he felt the public should be prepared for it beginning this year if the fee is to be charged beginning next year, Mayor Grose stated his opinion that he felt a full 1 % meals tax was a good idea. As far as using the fund balance to fund the budget, he would rather use it for capital investment but noted it was an emergency fund and the Town is now experiencing an emergency. The Mayor also recommended they consider taking some money from the paving account. The Finance Director/Treasurer advised that he would rather the department heads reduce their budgets further and use the surplus funds only as a last resort. He reported that an increase of 1 % in the Town's meals tax would bring in approximately $150,000. The Town Manager reported that the Utility Fund is projected to have a gap of $400,000 and noted that there had been a reduction in water consumption. It was also reported that the system development fees were down as no one is building. Following further discussion on the Utility Fund revenue/expense gap, Mr. Lawrence advised that money can be saved in the Utility Fund by cutting some of the projects that were planned. Mr. Lawrence reviewed all the ways that staff has already reduced the budget and possible ways to raise revenues. The Mayor pointed out that he did not see a way to go forward without using some of the surplus funds. Mr. Lawrence questioned whether Council would rather reduce the paving budget or take money from the surplus fund and Mr. Nance replied that it would be hard to quantify when they do not know which projects would be cut. Mr. Thompson recommended that staff prioritize the projects so Council can be updated on what the cuts would be. Mr. Lawrence recommended having a budget work session after the next Council meeting. An all -day budget work session with department heads was scheduled for on April 27th The proposed cigarette tax was discussed further. Mr. Thompson advised that the cigarette tax would probably not be effective until October. He pointed out that all vendors that would be affected by the proposed tax would be notified as soon as possible. Ms. Fidler asked about the start-up costs for collecting this tax and was advised that staff had not had time to check to see what would be required. Mr. Altice asked if $30 would be enough and Mr. Lawrence replied that it was in the range of what other similar localities are charging. Mr. Lawrence reported that it was his understanding that Roanoke County was going to retain Roland E. Cook as a school at least one more year and will keep the Craig Center open with a high level of expectation that the County and the neighborhood would come 'up with activities in which people would be willing to participate. The meeting adjourned at 11:15 p.m. ATTEST-. 12 ACTION NO: N/A ITEM NO: N/A TO: TONNIN MANAGEWS 01110E FROM: Public Works Director DATE: 28 April 2009 SUBJECT: National Drinking Water Week, May 3 to 9,. 2009 ISSUE/PURPOSE: To request approval ol'a proclamation designating the week of May 3 to 9, Drinking Water Week in the Town of Vinton Virginia. The American Water Works Association (AWWA) advocates the recognition and celebration of Drinkinu Water Week in all cities, counties, and towns across the U.S. This week has been recognized by Ali WA for more than 30 Years. The value of water should not be Underestimated, • Water delivers Public Health Protection, The first obligation of any waterworks is to provide safe water. In the United States, we can drink from any public tap with a high assurance of safety. An estimated 3 million people around the world die every year from waterborne diseases such as cholera and dysentery. • Water delivers Support for the Economy. Businesses or housing developments do not succeed NVitIl0L1t a safe and sustainable water supply. Tap water is critical to businesses' day-to-day operations and is often a primary ingredient in the products they create. 'file incredible value of water is magnified during times of drought and when populations expand into and climates. • Water delivers Fire Protection. A well -maintained water system Is critical in protecting our community from the ever present threat of fire. A system that provides reliable water at adequate pressure call be the difference between a small fire and an urban inferno. 'file ability to suppress fires also influences new home constrl.100n, business location decisions, and insurance rates. • Water delivers Qualit), of Life. We too often take for granted that safe water is always accessible to drink, to wash clothes, to water lawns, and for a myriad of other purposes. When water service is interrupted, we are reminded of the extraordinary value of water. We in Vinton are blessed with an abundant stulplv of safe water. We are also the beneficiaries of east generations who made the sacrifices to drill the wells. erect the storai,,e tanks, and build the distribution systern that delivers water to us today. We have all obligation to fLItLire aenerations of citizens to make the riecessary infrastructure investments to assure the long-term delivery of safe and reliable water. ACTION REQUESTED: Mayor Grose approve and sign the attached proclamation. crrin,,Ns COMMENTS: Not Applicable DATE ACTION NEEDED: At Mayor's earliest convenience, ATTACHiMENTS: Proclamation NIIHEREAS, water is our most valuable resource; and NN'HERFAS, only tap water delivers public health protection, fire protection, support for our economy and the quality of life we en.joy, and WHEREAS, any measure of a successful society — IoNv mortality rates,, economic growth and divei-sity, productivity, and public safety —arc in some way related to access to safe water; and NNIHEREAS, we are all stewards of the water infrastrUcture upon which future generations depend;and NN,IHEREIAS, each citizen of our community is called upon to help protect our source waters frorn P011LItiOn, to practice water conservation, and to get involved in local water issues. NONNI, THEREFORE, I Bradley E. Grose, Mayor of the Town of Vinton, Virginia do hereby proclaim May 31 to 9, 2009 as Drinking Water Week in the Town of Vinton, Virginia. Vinton, IN WITNISS HE"RE01", I have set my hand and caused the seal of the Town ol'Virginia to be affixed on this I" of May, 2009. Bradley, E, Grose. Mayor TOW N I OF VIN' TON WHEREAS, water is our most valuable resource; and WHEREAS, only tap water delivers public health protection, fire protection, support for our economy and the quality of life we enjoy; and WHEREAS, any measure of a successful society — low mortality rates, economic growth and diversity, productivity, and public safety — are in some way related to access to safe water; and WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and WHEREAS, each citizen of our community is called upon to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues. NOW, THEREFORE, I Bradley E. Grose, Mayor of the Town of Vinton, Virginia do hereby proclaim May 3 to 9, 2009 as Drinking Water Week in the Town of Vinton, Virginia. IN WITNESS HEREOF, I have set my hand and caused the sea] of the Town of Virginia to be affixed on this I" of May, 2009. Bradley, E. Grose. Mayor WHEREAS, public works services provided in the Town are an integral part of our citizens and businesses everyday lives; and WHEREAS, public support of the importance of efficient public works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal, stormwater collection, water production & distribution, and wastewater collection improves morale and performance of public works staff, and WHEREAS, modem and well -maintained infrastructure is the foundation for citizen quality of life and economic development in the Town; and WHEREAS, public works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff public works is positively influenced by the citizens' attitude and understanding of the important services the staff provides. NOW, THEREFORE, I Bradley E. Grose, Mayor of the "Town of Vinton, Virginia do hereby proclaim May 17 to 23, 2009 as Public Works Week in the Town. IN WITNESS HEREOF, I have set my hand and caused the seat of the Town of Vinton to be affixed on this 29th day of April, 2009. Bradley E. Grose, Mayor Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency 010119ill11• To: Ashley Dalton Sizemore HERBERT G. COOLEY CHIEF OF POLICE From: Herbert G. Cooley, Chief of Police Re: Outstanding Dispatcher of the Quarter Congratulations! You have been nominated and selected as Dispatcher of the Quarter for the quarter ending March 31, 2009. You were nominated for your professionalism and calmness during the arson fire at a local church. It was noted that you handled the situation extremely well under very stressful conditions. Many from the Fire Department called to compliment your good job. Please accept my appreciation and congratulations. fA 14" o t � oley Chief of Police CC: Mayor and Council Chris Lawrence, Town Manager Beth Austin, HR Director Darlene Bailey, Town Clerk-"' Display Board Personnel File Certificate of Achievement for Excellence in Financial WffI=,*W Presented to Town of Vinton Virginia For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2008 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to govetnrnent units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. t a pNc� affix r U • OF ikf F9 / ISTE4 $ DLtTES ��OR President ;p s L Executive Director officers vkvkavkce I V t�sAvtcx I 01 tide A) settts this pre A-S 8C to ov I:i Janet O'v'i'ving a aci 11 v CIWAV 1�� tile GON cili ver ent O� it itere tn Cetipc," Te, to WeVe"IcIll''Arlinwita rfirlg� are ill otyl'q tic as '"'anclot Roo ,prfs 10, Repol"'g . note "'n Wanda platic oncto in �l in F ce nnljOl rtiffien ciJFACellerl 'llose (I ove ie (IM, for nit,, ,,orj in [ion to f AcIlieverlen 'errit"e #test 0. ' those goN entS certific�eyttej to ttclards and reprIl i., pre' am ,,ogr e;o e OT OF march3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 2009 PROCLAMATION DECLARING THE WEEK OF MAY 3 THROUGH 9, 2009 AS BUILDING SAFETY WEEK AND THE MONTH OF MAY 2009 AS DECK SAFETY AWARENESS MONTH IN THE COUNTY OF ROANOKE WHEREAS, through Roanoke County's continuing efforts to address critical safety issues in the building environment that affect citizens in everyday life and in times of natural disaster, we can be confident that our structures are safe and sound; and WHEREAS, building safety and fire prevention officials, architects, engineers, builders, and others in the construction industry work year-round to ensure the safe ' construction of buildings; and WHEREAS, these dedicated employees and professionals develop and implement the highest quality codes to protect Virginians in the buildings where they live, learn, work and play; and WHEREAS, our modern building safety codes include safeguards to protect the public from natural disasters, such as hurricanes, snowstorms, tornadoes, wildfires and earthquakes; and WHEREAS, during Building Safety Week, County citizens are asked to recognize building safety and fire prevention officials for the important roles they play in public safety; and WHEREAS, the theme "Building Safety: Where You Live, Work and Play," encourages all Americans to raise awareness of the importance of building safety; green and sustainable buildings; pool, spa, hot tub and deck safety; and new technologies in the construction industry; and 1 WHEREAS, in observance of Building Safety Week, Roanoke County asks its citizens to consider projects to improve building safety at home and in the community, and to acknowledge the essential services provided by the Roanoke County Office of Building Safety, and other local, state and federal agencies in protecting lives and property; and WHEREAS, in May 2009, building safety professionals across Virginia are sponsoring Deck Safety Awareness throughout the Commonwealth. do hereby proclaim and recognize the week of May 3 through May 9, 2009 as BUILDING SAFETY WEEK in Roanoke County; and FURTHER, the Board recognizes the month of May 2009 as DECK SAFETY AWARENESS MONTH and calls upon citizens to observe this month with appropriate ceremonies and activities. Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0617 FAX (540) 983-0624 Larry "Moe" Mattox Allstate Insurance 119 West Lee Avenue Vinton VA 24179 Dear Moe: HERBERT G. COOLEY CHIEF OF POLICE I was very happy to learn that the Vinton Police Department would once again receive the Allstate Foundation Grant in the amount of $500.00. This will be used to supplement our community programs. This was very welcome in the hard economic times, and rest assured it will be put to very good use. I want to thank you for your continued support of the Vinton Police Department. You and the Allstate foundation are greatly appreciated by me and the men and women of the Vinton Police Department. Thanks again. Sincerely, CA le Vrb eXrt G. Cho Chief of Polic( ACTION NO: Reso. 1822 ITEM NO: 1-1,- 1 TO: TOWN COUNCIL FROM: Christopher S. Lawrence, Town Manager DATE: May 1. 2009 SUBJECT: Kerr Lake Regional Water System - Interbasin Water Transfer Request ISSUE/PURPOSE: At the April 23, 2009 Roanoke Valley Allegliany Regional Commission meeting, the Commissioners were presented a draft resolution opposing the requested interbasin transfer. Attached to this cover memorandum, please find a copy of information provided by the NC Department off'Environnient and Natural Resources regarding the interbasin request. The Ken- Lake Regional Water System (KI-RWS) is a regional provider for drinking water. They sell bulk water to Henderson, 0,\I'ord and Warren County, NC. These three customers in turn serve portions of Vance, Granville, Franklin and Warren Counties NC. KLIZWS has an existing grandfathered surface water transfer capacity of 10 MGD, They are allowed to move water from the Roanoke River basin to the Tar and Fishing Creek River basins. They have asked to obtain approval to expand their withdrawal limits to 24 MGD and additionally requested a 2.4 MGD transfer from the Roanoke River basin to the Neuse River basin. These water projects are based on water use projections to the year 2040. The Commission adopted a resolution opposing this withdrawal request. The Commission opposed the request due to future needs for the Roanoke Valley and other jurisdictions and that if the request was approved; it would possible limit future withdrawals for the Roanoke As required by the State. the Regional Commission is working with its member jurisdictions to develop the Greater Roanoke Regional Water Supply Plan, Water demand projections from the Plan, as well as previous water studies and plans., indicate possible future water Supply deficits at the local and regional levels. The Regional Commission voted to oppose the interbasin withdrawal request because it Could limit upstream withdrawals in the future, thereby limiting the region's ability to meet Future Water supply demand and address projected deficits. Due to this concern, the Regional Commission voted to oppose the Kerr Lake Regional Water System's request to increase their authorized transfer of water From the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins, from the Current 10 NIGD to 24 MGD, as well as their request for an additional 2.4 NIGD transfer from the Roanoke River Basin to the Neuse River Basin, Although the Town of Vinton receives its public Water through a system of wells rather than the Roanoke River, this request has a potential negative impact on our water supply. Additionally, the impact of this request may not be seen for decades and Vinton's water supply may not always be provided solely through wells. C) ACTION REQuEs,I-ED: Town Council approve the resolution opposing the request by the Kl,RWS. The resolution will be provided to the respective federal and state agencies involved in reviewing this request and will be part of the upcoming public comment period. CITIZENS COMMENTS: None FISCAL IMPACT: No immediate impact; unknown long torn impact DATE ACTION NEEDED: May 5.2009 Attachments: Resolution 41822 and the North Carolina Division of Water Resources SUrninary Request AbDul DMR * Contact Us . Jots a New5 . Staff DVVR Horne > Permits and Registration > Interbasin Transfer > Status > Kerr KERR LAKE REGIONAL WATER SYSTEM INTERBASIN TRANSFER CERTIFICATION REQUEST Primary Applicant: Kerr Lake Reservoir Water System (C H2MHill consulting) Source Basin: Roanoke Receiving Basins. Tar, Fishing Creek, "Nleuse Maximum Daily IBT request based on 2040 demand: Roarioke to Tar: 22,48 MC-D Roanoke to Fishing: 1.e3 1�)IGD Roanoke to Neese: 2,4 10 G D The Kerr Lake Regional %Vater System (KLRVVS) is a regional provider of drinking water. They sell bulk water to Henderson, Oxford, and 'Var Iren County. . C These Three customers in turn serve poriions DI Vance, Granville, Franklin, and Warren Counties. ':1_R!'YS has an existing, grand 1 athered, surface water transfer rapacity of 110 million gallons per day (IVIGD). Their grandfathereo capacity aVov,­ 1hern lo rnove water from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins, both of which are sLib- oz!z.ins io ihe Tar -Pamlico IvPta ' ior River Basin. On February 18, 2009, KLRWS submitted a Nodce of Intent to Request an Interbasin Transfer (!P_1� Certificate I,:; the Environmental h4anagem 7, 1 ent Commission, In that notice they requested to increase their authorized � ,­n-f�r - t fmm 10 tAGD 4o 24 !OGD, and additionally requested a 2,11 tAGD transfer from the Roanoke River Basin to the Meuse River 1asin. These transfer ar-nounis are tiased on waler use projections to the year 2040. W-1 VA State Lirts .:7 V�� N.- H GRAW4 LL;: 7 i'V ..FRAN KUN 'V N A�-H "_RVVS has suorni-ted the first 1BT request that is required to comply,.,viih NC General Statute §143-215.22L. This st@tUtE, r _? a f IIJIJ I Leiif AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 21, 2009, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA REQUESTRESOLUTION OPPOSING KERR LAKE REGIONAL WATER SYSTEM'S INCREASE y THEIR AUTHORIZED w fr y • • OF ; • •OM THE • aNOKE • • BASIN ; • • LAKE) y • AND FISHING CREEK RIVER BASINS, FROM THE CURRENT 10 MGD TO 24 AS AS r REQUEST • AN ADDITIONAL ' MGD TRANSFER y• FROM THE ROANOKE • r BASIN •; • r BASIN WHEREAS, the Kerr Lake Regional Water System, herein referred to as KLRWS, on February 18, 2009, submitted a Notice of Intent to Request an Interbasin Transfer (IBT) Certificate to the Environmental Management Commission to increase their authorized transfer of water from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basin, from the current 10 MGD to 24 MGD, and additionally requested a 2.4 MGD transfer from the Roanoke River Basin to the Neuse River Basin; and WHEREAS, the Virginia State Water Control Board's Local and Regional Water Supply Planning Regulation (9 VAC 25-780) requires that all localities in Virginia develop water supply plans to be completed by November 2011; and WHEREAS, the counties of Bedford, Botetourt, Franklin, and Roanoke; the cities of �tedford, Roanoke, and Salem and the towns of Boones Mill, Buchanan, Fincast* Rocky Mount, Troutville, and Vinton are participating in the Greater Roanoke Regional VAC 25-780) requires development of future water demand projections through 2050 and possible alternatives to meet projected future demands in all approved water supply I WHEREAS, water demand projections from the Greater Roanoke Regional Water Supply Plan, as well as previous water studies and plans, indicate possible future water supply deficits at the local and regional levels; and WHEREAS, potential water supply alternatives identified to meet projected future water demand include sources within the Roanoke River Basin, such as the Roanoke River and tributaries, and Smith Mountain Lake, and WHEREAS, the Roanoke Valley-Alleghany Regional Commission, local governments, and other water supply planning partners have expressed concern that any additional withdrawal from the Roanoke River Basin for use outside of the Roanoke River watershed, as proposed by the KLRWS, could limit upstream withdrawals in the future, thereby limiting the region's ability to meet future water supply demand and address projected deficits, NOW, THEREFORE, BE IT RESOLVED, that the Council of the Town of Vinton, Virginia, opposes the Kerr Lake Regional Water System's request to increase their authorized transfer of water from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins, from the current 10 MGD to 24 MGD, as well as their request for an additional 2.4 MGD transfer from the Roanoke River Basin to the Neuse I�tR� ski This resolution adopted on motion made by Councilmember , and seconded by Councilmember , with the following votes recorded: AYES: R m Darleen R. Bailey, Town Clerk ACTION NO.: Reso. 1823 ITEM NO.: H-2 TO: Christopher S. Lawrence, Town Manager FROM: Barry W. Thompson, Treasurer/Finance Director DATE: May 1, 2009 SUBJECT: Record funds from Allstate Foundation Grant ISSUEIPURPOSE-. 'ro appropriate money for the Allstate Foundation Grant received from Larry "Moe" Matto; in the amount of $500 to supplement the Police Community Grant programs. ACTION REQUESTED: To appropriate money to the Police Community Grants. FR01\1: FM 200.2404.011 Other Police Grants S 500.00 200.3105.317 Police Grants -Community Grants S 500.00 .1 USTI FI CATION/: Same as ISSUe/PL11-P0SC SUMMARY: RESOLUTION NO. 1823 AT REGULAR MEETING OFTI-IE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 5, 2009, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 sou-n-i POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Vinton Police Department received the Allstate foundation Grant, and NNIHEIREAS, the Vinton Police Department and the Vinton Town Council would like to ,ickno\vlcdgc it's appreciation of I-arry "Moe'"Mattox and the Allstate foundation in their C011tillited support of the Town and the men and women of the Vinton Police Department, and WHEREAS, the funding through this grant will be Used to supplement the Police community programs; NOW, THEIZEFORE, 13E IT RI, --SOLVED that the Vinton Town Council does hereby approve the 601lowing: FIZOM: 200.2404.001 Other Police Grants S500.00 TO: 200.3105.317 Police Grants -Community Grants S500.00 The foregoing transfer is to provide funds for the Community Programs project received from grant Illonics. Motion made by Councilman seconded b}r Councilman , With the following votes recorded: AYES: NAYS: APPROV I-'-,'D: Bradley E. Grose, Mayor Darleen R. Bailey. Town Clerk