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HomeMy WebLinkAbout12/15/2009 - Regular Bradley E. Grose, Mayor Vinton Municipal Building Robert R. Altice, Councilman 311 South Pollard Street Carolyn D. Fidler, Councilwoman Z Vinton, VA 24179 William"Wes" Nance, Councilman 4y (540) 983-0607 William E. Obenchain, Jr., Vice Mayor 188 Vinton Town Council Regular Meeting Tuesday, December 15, 2009 AGENDA Consideration of: A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION -- C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes for the Regular Meeting of November 17, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS I. Promotion Ceremony — Vinton Police Department 1 Introduction of New Police Officers 3. Recognize Public Works Employees — Motorist Assist F. CITIZENS' COMMENTS AND PETITIONS G. SPECIAL PRESENTATION 1, Vinton Ford Feasibility Study H. PUBLIC HEARING 1. Family Day Care Homes a. Request to Amend Vinton Zoning Ordinance No. 634, Appendix B of the Vinton Town Code,ARTICLE IV. DISTRICT REGULATIONS—Ordinance No. 892 b. Request to Amend Vinton Zoning Ordinance No. 634, Appendix B of the Vinton Town Code, ARTICLE X. DEFINITIONS, Section 10-2, Words and Terms Defined (b) Certain Words and Terms Defined—Ordinance No. 893 2. Proposed Deed of Exchange between Town of Vinton and Billy E. and Betty Jean Chumbley (Vinton Scrap Metal), of an Undeveloped Portion of Daleton Ave. — Resolution No. 1850 3, Request to adopt fees and charges for water service and wastewater service pursuant to the Vinton Town Code, Chapter 94, Utilities, Section 94-22. Fees and charges for water service and Section 94-74. Fees and charges for wastewater service and to establish an effective date— Ordinance No. 894 1. TOWN ATTORNEY J. TOWN MANAGER 1. Public Meeting — Consideration of the Memorandum of Understanding Regarding the Operation of a Merged Emergency Communications Center with Roanoke County K. MAYOR L. COUNCIL M. ADJOURNMENT NEXT TOWN COUNCIL MEETING: NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION 1. New World Systems CAD and Records Management System Update 2 MINUTES OF A WORK SESSION HELD BY VINTON TOWN COUNCIL ON TUESDAY, NOVEMBER 17, 2009 AT 5:30 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,VINTON, VIRGINIA Mr. Kennedy gave a Power Point presentation on part two of water and wastewater philosophies and emerging trends. He reviewed his work session report from November 171n and spoke briefly on options the Town would have when the water and sewer agreement with Roanoke County expires in 2029. He pointed out that most of the water/sewer infrastructure in Roanoke County was owned by the Town before the agreement took place and advised that if major investments are going to be made in the County by the Town, this issue would need to be addressed. He reported on the current poor condition of the Town's water distribution system. He noted that 34% of the Town's lines are over 50 years old and 57% are over 40 years old and as a result, there are approximately 88 line breaks that occur each year. He also noted that there are deficiencies in fire protection in several areas of the Town as there are many two inch and four inch mains, Mr. Kennedy also addressed the condition of the waste water system and advised that there were approximately 47 line blockages per year and an average of 15.7 sanitary sewer overflows each year. The Public Works Director discussed non-revenue water and what the International Water Associate refers to as real losses and apparent losses. He explained that the term "real losses" refers to water lost due to distribution system leakage, storage tank leakage and storage tank overflows and "apparent losses" refers to water lost when customer meters under-register, when consumption and billing data errors occur, assumptions of unmeasured use and theft or illegal water use. Mr, Kennedy reported that the Town water distribution loss amounts are likely to be in the 18% to 25% range. Mr. Kennedy reported that in the last five years, Vinton Town Council has increased both water and sewer rates; totally revamped system development fees, increased commercial and industrial rates to achieve equability with residential rates; completed capital projects and are underway with capital projects. He pointed out that Council will soon have to decide to either reduce the Utility Fund subsidy or to raise rates to support it. He recommended ending the Wiltiam Byrd High School athletic field irrigation subsidy that costs the Town approximately $10,000 each year. During his report, Mr. Kennedy advised that the Town is in violation of loan covenants that specifically says the Town will not give away water free of charge or sell it below cost. He also advised that he felt the water and sewer rates for the nine or ten customers who live outside the Town's service area should be increased as they are not stakeholders in the system. Mr. Kennedy stated that he would be making presentations to Council over the next few months regarding the cost of service study process and stated that the method staff is using for the study is nationally recognized, He went on to say that he is using information from this year to show what the growth should be over the next five years to ensure the sustainability of the Town's water and sewer systems. The study will show the revenue requirements that will be needed for each year until 2015 when revenue requirements will be allocated to customer classes (residential, commercial, industrial and institutional) based on how that class of customer uses water. This will ensure that costs are allocated on a fair-share basis. Following a discussion on the advantages and disadvantages of the regional water and wastewater authority, Mr. Kennedy completed his presentation and invited questions and comments from Council. Mr. Nance commented that he realized it would take years to make the needed repairs to the Town's water and sewer system and asked if the major problems in those lines could be pinpointed. Mr. Kennedy replied that the water lines in Lindenwood were probably in the worst condition and the waste water collection system is bad everywhere, Mayor Grose questioned whether the Downtown Project that took place in 2001 and 2002 had remedied problems there and Mr, Kennedy responded that the problems on Pollard Street and parts of Lee Avenue had been corrected at that time. Regarding the water line problems in the Lindenwood subdivision, Mr. Kennedy advised that if the Town continues with the current water rate schedule, it would be at least three years before preliminary work could begin to replace water lines in the Lindenwood subdivision and five years before any pipes would be laid. In response to a comment made by the Public Works Director, regarding the lack of adequate water pressure on Washington Avenue to support commercial projects, the Mayor questioned whether a sprinkling system would be the answer for development of a business on Washington Avenue, Mr. Kennedy responded that it would be part of the answer, depending on insurance and whether or not there is a fire-flow problem. The work session concluded at 7:00 p,m, MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 P.M., ON TUESDAY, NOVEMBER 17, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,VIRGINA MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler W. Wesley Nance William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Mike Kennedy, Public Works Director Joey Hiner, Assistant Public Works Director Agenda A, 5:30 P.M. — Utilities Work Session B. 7:00 P.M. — Roll Call and Establishment of a Quorum C. INVOCATION D, PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. CONSENT AGENDA F, AWARDS, RECOGNITIONS, PRESENTATIONS 1. Police Officers of the Month— MPO David Cooper and Officer Scott Hurt G. CITIZENS' COMMENTS AND PETITIONS H. TOWN ATTORNEY I. TOWN MANAGER 1. Receive and Accept the June 30, 2009 Comprehensive Annual Financial Report — Resolution No. 1846 2. Appropriation of Funds for Burn Building — Resolution No. 1847 J. MAYOR 1. Citizen Participation Guidelines K. COUNCIL L. ADJOURNMENT WORK SESSION 1. First Quarterly Financial Report 2. Vinton Scrap Metal 1 Home Daycare Mayor Grose called the regular meeting to order at 7,00 p.m, Following roll call Roll call, invocation and and the invocation, Carolyn Fidler led the Pledge of Allegiance to the U.S. Flag. Pledge of Allegiance to U,& Flag. Mr, Nance read a letter from Police Chief Cooley recognizing MPO David J. Cooper and Police Officer Scott C. Hurt as Officers of the Month for October. Barry Thompson, Finance Director/Treasurer for the Town, introduced the Town's Adopted Resolution No. auditors, Billy Robinson and Jennifer Shilkie with Brown Edwards and Company, 1846 accepting audit re- port Mr. Robinson presented the Town's Comprehensive Annual Financial Report for the year 2008-2009. He explained that State law requires local governments have an annual audit completed and presented to Council at a public meeting. He complimented Town staff for their cooperation and assistance during the audit process and noted that the process went smoothly, Mr. Robinson reported that the Town received an unqualified opinion which is the highest level of assurance that can be placed on the Town's financial statements. He reviewed the full document and explained each section, He also reviewed the management letter and explained that its purpose is to make recommendations to management on ways to improve operations. Mr. Altice moved to adopt proposed Resolution No. 1846 accepting and receiving the June 30, 2009 Comprehensive Annual Financial Report as prepared by Brown Edwards, The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote, Mr. Lawrence reported on a request to appropriate funds for the Town of Vinton's Adopted Resolution No. share of the regional burn building, He advised that this $14,000 item had been 1847 appropriating funds included in last year's budget but was not paid out because Roanoke County did for burn building not send the Town an invoice requesting payment. He went on to say that the amount was not carried over to the current budget and had been credited back to the General Fund. Mr. Lawrence asked that Council adopt proposed Resolution No. 1847 appropriating the $14,000 from the unappropriated fund balance to the proper Fire and EMS Department account, Ms. Fidler moved to adopt proposed Resolution No. 1847 appropriating funds for the Town's share for the regional burn building. The motion was seconded by Mr. Altice and unanimously approved on a roll call vote. The Town Manager asked Council to amend the guidelines for citizen participation at Town Council meetings in order to make Council meetings more welcoming for anyone wanting to speak. Mr. Lawrence stated that he felt the guidelines would help provide structure for the meetings when structure is needed. It was the consensus of Council to amend the Guidelines for Citizen Participation at Council Meetings. The Mayor reported that Lauren Hodges had been asked to gather information on the number of people who have used the War Memorial from January 1 through November 131h, He advised that Ms. Hodges had reported that 12,930 people had attended functions at the facility, He noted that she had counted everyone only once even if they attended multiple functions. Mayor Grose stated that he felt that with the current state of the economy, that was a very impressive number. Mr. Lawrence announced that Vinton Town Council would be taking part in a joint meeting with the Roanoke County Board of Supervisors at the County Administrative Building on December 1, 2009 at 4:30 p.m. to receive a report on the proposed Vinton—Roanoke County Communications Department merger. He noted that the proposed merger would provide the opportunity to improve services to the citizens and to also save a considerable amount of money, Mayor Grose adjourned the regular meeting at 7:55 p.m. WORK SESSION At the Town Manager's recommendation, the order of the work session items was switched. 2. Vinton Scrap Metal Ms. McMillan reported that this issue came about in 2006 when Mr. Chumbley and Mr. Jerry Harris requested a variance to put up a metal building that would be used by customers to unload recyclable materials. She went on to say that at this time, it was discovered that part of the property in question was owned by the Town of Vinton but had been used by Vinton Scrap Metal since the 1960's. Ms. Dillon explained that another small portion of land owned by Vinton Scrap Metal is needed by the Town because it is part of'the existing paved road. She pointed out that still another portion of land is owned by Vinton Scrap Metal but is in the City of Roanoke and needs to be dedicated to the City. She further pointed out that Vinton Scrap Metal is asking for a second small portion of land (lot 11) that is owned by the Town, Ms. Dillon advised that it has been proposed that the owners of Vinton Scrap Metal give the small triangle of land that has been used by the Town as part of roadway for many years, to the Town of Vinton in exchange for Lots 10 and 11. She noted that the Town Would have to have a public hearing before the exchange could be made. It was the consensus of Council that a public hearing on the property exchange should be h scheduled for the December 15 Council meeting. 3. Home Daycare Ms. McMillan advised that the issue of home daycare came up when someone complained that an individual who lived nearby was providing childcare in her home for more than five children not related to her which she knew to be illegal according to the Town Code, The Planning Director pointed out that the Vinton Zoning Ordinance allows home day care providers in a residential district, to care for a maximum of five unrelated children as a use by right. She advised that the individual, Mrs. Bennett, had petitioned the Town to amend the Zoning Ordinance by increasing the number of children allowed in a residential daycare home. She noted that Mr. Bennett, the husband of the petitioner, had informed her that he had been advised that the Town followed Roanoke County's Zoning Ordinance on this matter and that the Town did not have a separate ordinance. She went on to say that the Bennett's were under the impression that the State's ordinance allows for 12 children in a residential dayeare home and would supersede the Town's ordinance that limits the number to five as a use by right. Ms. McMillan advised that she had checked with the Town Attorney who had advised her that a locality can have a more restrictive ordinance than the state has. The Planning Director reported that she had checked with other localities in the area to see what their requirements are and found that more than five children would require a Special Use Permit in most of the localities. She advised that the Planning Commission had held several work sessions to discuss this issue and had voted the evening before to recommend that Town Council amend the Zoning Ordinance regarding the requirements for residential daycare to allow a home daycare provider to care for 6 to 12 children in a Residential District with a Special Use Permit. Daycare for five or less children would remain a use by right. Ms. McMillan advised that staff feels the number of children allowed in a residential day care home should be limited to a maximum of nine children. In response to several 'comments by Council members that they felt 12 would be too many, Ms. McMillan pointed out that the Bennett's do have a very large lot and they feel the), could accommodate up to 12 children, She went on to say that Social Services had certain requirements that would have to be met before they would issue a license and one of those requirements would be a lot size based on the number of children allowed, Mr. Altice commented that he felt a daycare provider who is caring for 12 children would need additional staff to care for them and Ms. McMillan replied that home occupation requirements do not allow for extra staff to be hired, Mr. Lawrence added that Council could add any reasonable conditions they feel are necessary. Mr. Lawrence advised that a public hearing would be scheduled and advertised for the December 15"' meeting on the issue of residential day care homes. 1. First Quarterly Financial Report Mr. Thompson reported that as of September 30"'.. the Town has collected approximately 19% of the estimated revenue for the Current fiscal year. He further reported that last year at this time, that number was less than 14% of estimated revenues. He advised that General Fund expenditures are currently running at about 25% which is as it should be at this point. He went on to say that consumer utility taxes are at 23.4%, the franchise license taxes are at 20.7%., Para-mutual tax is at 19.45%, and the meals tax is at 26,24% of the estimated tax. Mr. Thompson pointed out that he is in the process of changing the Meals Tax Reporting Form to make it more user-fricridly and as a part of that, he stated that he is has reviewed the percentage of meals tax collected by other localities and found that several localities have increased their tax to 6%. Mr. Thompson advised that staff had estimated the Town would bring in approximately ,01h $255,000 in cigarette taxes this year and as of September .3 , had taken in $164,486 or 64.5% of the estimated budget. He reported the Town has collected 23.43% of the estimated amount in fines and forfeitures and 3)O.19% for charges for services. Mr. Thompson noted that staff had estimated that the War Memorial would bring in $100,000 this fiscal year but as of September 30'h, the facility had already collected $37,779 or 37% of the original estimate. He added that the operating budget for the War Memorial is $330,000 and debt service is $232,000. State sales tax collected during the first quarter amounted to 24%of the estimated amount or almost $280.000, Mr. Thompson noted that last year at this point, the Town had collected only 14% of the estimated sales tax. He advised that General Fund expenditures are estimated to be approximately $7,761,333 for the year and as of September 30"', $1,846,633 or 24% has been collected, Mr. Thompson reported that the Town has collected only 17.7% of estimated revenues in the first quarter for the Utility Fund and spent 25% due to the debt service. He discussed a possible change in the billing cycle, Following a discussion regarding delinquent accounts, Mr. Altice recommended that the Town hire a professional collector to try to collect the outstanding taxes. The work session adjourned at 9:40 p.rn, APPROVED: Bradley E. Grose., Mayor ATTEST: Darleen R. Bailey 8 December 2009 For inclusion Linder Recognition Section at 15 December 2009 Town Council Meeting Subject: Recognition of Public Works Crew for Rendering Aid to a Motorist in Distress On 20 November 2009, a Public Works Department crew observed a motorist involved in a vehicle accident on East Virginia Ave. near Spruce St. The vehicle was up against a utility pole and the engine was racing. The crew immediately attempted to assist the motorist, a female resident of Roanoke City, but were unable to communicate with her as she was non-responsive. The vehicle was locked. The crew contacted 911 for emergency assistance. The motorist continued to press on the accelerator, increasing the force of the vehicle on the utility pole. The crew remained onsite, attempting to communicate with the driver and get her attention until emergency staff arrived and safely rescued her from the vehicle. Emergency personnel determined that she had suffered a seizure and blacked out. If the Public Works crew had not been in the area to render assistance, it is certainly possible the woman could have suffered serious injury and possibly caused severe property damage to the utility pole. Well done to Crew Leader Walt Nash, Equipment Operator 111, Richard Leftwich, and Equipment Operator I, Jared Meadows. DATE: December 15, 2009 ISSUE/PURPOSE: Vinton Motors Feasibility Study Report Presentation by Wiley I Wilson Engineers SUMMARY: In July of this year the Town of Vinton contracted with WileylWilson Engineers to perform a feasibility study of the Vinton Motors Building. This was done in conjunction with a $10,000 grant from the Virginia Housing Development Authority and $8,300 town funds. Wiley I Wilson evaluated the structure and associated building systems, performed a site evaluation, developed 2 commercial mixed use scenarios uses for the property and determined probable costs ot'development. The presentation will focus on their findings, recommendations for marketing the property, and examples of mixed use development scenarios. TO: VINTON TOWN COUNCIL CC: Chris Lawrence, Town Manager FROM: Anita McMillan and Karla Turman, Planning and Zoning Department DATE: December 15, 2009 SUBJECT: Proposed Amendments to the Zoning Ordinance regarding Family Day Care Homes in Residential Districts ISSUE/PURPOSE: Town staff received information regarding a family day care home that was operating in an R-I residential district where more than five children were being care for. Per Article X. Definitions, of the Vinton Zoning Ordinance, a Family Day Home may provide care for not more than five children, exclusive Of the children residing in the residence. Providing care for more than five children would be considered a child day care center, which is not an allowable use in the R-1 residential district, At the request of"town administration,staff researched how other localities handle family day homes and child day care centers, solely in residential districts. On July 9h, 2009, staff presented the information to the planning commission during a work session. The planning commission requested additional information, which was to be presented during a work session on August 11, 2009. However, it was not discussed during that work session. The town manager suggested that staff prepare a recommendation to be presented to the planning commission at the next work session as to how to handle family day home in residential districts, On October 8,2009, staff presented the planning commission with its recommendation. Regarding family day homes in residential districts, staff recommended that the care of 1-5 children be considered a home occupation, a special use permit be required for the care of 6-9 children,and no more than nine children be allowed to be cared for in a family day home setting in a residential district. Under special use permit request provisions,the Planning Commission and Town Council are given the opportunity to review the proposed request and impose Such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance, For a special use permit application to be accepted by the town,staff recommends that the petitioner already have applied to the appropriate licensing agency for the care of more than five children (Virginia Department of Social Services), and that the petitioner submit a copy of the application with the special use permit application, Along with this memo, staff is submitting the proposed amendments to the district regulations, as well as the proposed amendments to the definitions. 1 ACTION REQUESTED: The Vinton'l'o-wn Council to hold and receive public comments during its public hearing to be held oil December 15, 2009. Please see attached ordinance concerning the proposed amendments concerning family day care homes in residential district. CITIZENS COMMENTS: Vincent and I-Lvette Bennett.')03 Ashley Court;and Jeanie Harper, 119 Franklin Road; child care providers were present. Mr, & Mrs, Bennett requested for the Planning Commissioners to reconsider changing the proposed amendment from 6-9 children to 6-12 children. The Bennetts' justification for the requested changes were in would be in-line with the Virginia Social Services guidelines and since it will be under special use permit, the case can be heard and decided on case-by-cases basis,such as the size of the lot, size of the dwelling unit,license from the Social Services, and so forth. PC RECOMMENDATIONS: The Planning Commission (Mr. Jones, Mr. Patterson, and Mr. Pace) voted 3-0 to recommend proposed amendment to the district regulations, as well as the proposed amendments to the definitions. In their recommendation,the Planning Commission voted for a special use permit be required for the care of 6-12 children. instead of from 6-9 children, be allowed to be cared for in a family day home setting in a residential district. Please see attached draft minutes of the Planning Commission meeting held on Monday, November 16, 2009. 2 MINUTES OF THE WORK SESSION AND PUBLIC HEARING OF THE TOWN OF VINTON PLANNING COMMISSION HELD ON MONDAY, NOVEMBER 16, 2009, AT 6:30 P.M. AND 7 P.M. RESPECTIVELY, AT THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET. WORK SESSION MEMBERS PRESENT: Dave Jones, Chairman C.W. Pace,Jr. Bob Patterson MEMBERS ABSENT: Dawn Michelsen, Vice Chairperson i,� 'ii , STAFF PRESENT: Anita McMillan, Planning and Zoning Director q Karla Turman,Associate Nnner/Code Enforcement Officer Julie S. Tucei, Planning add Zoning C'O'ordinator AGENDA I. Call to Order 11, Family Day-care 111. Fences on Corner Lots IV. Upcoming meeting: -A Joint Meeting of the Roanoke Cou nq, and Vin"i'661Planning Commission on the Vinton Area Corridors Plan Monday December l7,2009—Vin toni War Memorial ."�'W&' ner/Wo"Wl'Session 5 30 p m. n r -111till i.111 7:00 p.m. Pub,l,ic Hear ng, V. Other Business VI. Adj urn"" The wod session n of he IVinton Planning Commission was called to order at 6:30 pm. by Chairman Joncs!"dnil�;lddition to Chairman lones, ME, Pace and Mr. Patterson were present. Ms. Michelsen was absent. Vinton staff membersi including Anita McMillan, Karla Turman, and Julie Tucei were also present. The first item on4hO,work session agenda was the discussion about Family Day-care regulations. Members determined tbaf-Ahey' had nothing further to discuss on this item during the work session and moved onto the next ite rrl'a'bout fences on comer lots. Ms. Turman explained the various fencing issues on Cedar Avenue, Lee Avenue, Lauderdale Avenue, and 5th Street shown in the photos she provided, a copy of which will be made a part of the permanent record of this work session. Ms. Turman reminded them that they do not need to be concerned about fences in the right-of'-way, since Town Council deals with those issues. Ms. McMillan explained that the property line does not always begin at the edge of the pavement. She said in most cases, the Town owns five to ten feet back from the edge of the pavement. Mr. Pace felt that the regulations for fencing should state that measurements must be taken from the road, not in the right-of-way or at a property line. Mr. Patterson agreed with Mr. Pace's suggestion. Another issue that was mentioned by Ms. Turman is the visibility triangle on comer lots and how that should PLANNING COMMISSION WORK SESSION AND PUBLIC HEARING NOVEMBER 16,2009 PAGE 2 factor into the regulations. She said the regulations need to be specific as far as the distance that fences should be placed from the edge of the pavement. Chairman Jones suggested they speak with fencing companies, such as Viking Fence, to see what their opinion is on the proposed new fencing regulations. Ms. McMillan asked for a list of" questions they would like to be answered by fencing companies. Chairman Jones said staff should just ask for their input on the possible revisions to the fencing regulations, and also let them know that the Town wants the new regulations to address safety, aesthetics, and compliance. Mr. Pace agreed that getting outside input from fence, companies is a good idea. Chairman Jones asked if a pen-nit is required lor fencing. Ms. McMillan stated that currently no permit is required., but Mr. Lawrence had suggested that it might be good idea Ale1quire one for fencing.dill Ms. McMillan reminded the Commissioners of the upcoming Joint hearing;11:,�vith Roanoke County*s 1111110 , Planning Commission on December 7'h at the Vinton War Me,monal., , 1111111. With there being no further business,the work session Was'a0j ourned at 6:55p.m. PUBLIC HEARM Jill, MEMBERS PRESENT: Dave Jones, Cli4irman C.W. Pace, Jr. Bob Patterson MEMBERS ABSENT: I)aN-,,n Michelsen, Vice ChAiJi-person111111 It STAFF PRESENT: Anita McMillan, Plannin,g and Zoning Director .1JKarla Turman, AssociatelPlanner/Code Enforcement Officer JJullic S.Tucei, Planning andlZoning Coordinator OTHERS PRESENT:�ii Vincent land Evette Bennett, 303 Ashley Court, Vinton panic liar er, 119 Franklin Avenue, Vinton AGENDA 1. Call to Order 11. Approval of Minutes: illl!ubllic Hearing,July 9,2009 Work Session,August 11, 2009 Joint Work Session, October 8, 2009 111. Public Hearing: The proposed amendments to the Town of Vinton Zoning Ordinance, Article IV, District Regulations, Division 1-5, and Article X, Definitions. The proposed amendments are related to the operation of Family Day Care Homes in residential districts. IV. Other Business V. Adjournment PLANNING COMMISSION WORK SESSION AND PUBLIC HEARING NOVEMBER 16, 2009 PAGE 3 The meeting of the Vinton Planning Commission was called to order at 7:02 p.m. by Chairman Jones. Roll call was taken and in addition to Chairman Jones, Mr. Pace and Mr. Patterson were present. Ms. Michelsen was absent. The first item on the agenda was the approval of minutes from the public hearing on July 9, 2009, the work session on August 11. 2009, and the joint work session on October 8, 2009. Mr. Patterson made a I'll1i motion to approve all three sets of'minutes as submitted, Mr. Pace secondedithe mlotion, The public hearing for the proposed amendments to the Town of Vm—tolln Zoning Ordinance, Article IV, 01 1roposed. amendments relate District Regulations, Division 1-5, and Article, Definitions wasifiext, T 1e1111 to the operation of Family Day Care Homes in residential districts. s. iu,rman read the proposed '114til.t 111;11 amendments and gave a staff`report on the issue to the Commissioners. A copy of the staff report given I *' 1111i by Ms. Turman will be made a part of the permanent record of this meeting. Mr. 9ohes asked if there were any comments from those in attendance on thd1J&poscd regulations. Mr. V"ilnllclelffennett, 303 Ashley Court, inquired as to why the),want to make an amendment tolthe regulations. M's'111"urman stated III 'It .11 that, the way the family day home regulations are now, no one,is I allowed to keep more than five children at their home. She said the proposed changes to the regulat:1'111)1111�h11 1 vill allow people to keep six to nine 1 1 . children it'a Special Use Permit is obtained!lt,Mr. Bennett asked ifIthe Town was doing the changes to hat i they are titling to increase the help the dawares currentl-, located in Vinton- ;Ms.,Turman stated"t" tn' amount ol'children that may be allowed to be k&pt inialhbme. Mr. Bennct�jrGd from the State of'Virginia regulations which said that six to twelve children may be Ikept!by,license from the state. He added that, i i, Ji 'i'll )I, r, according to state regulations. "child day care centers" are not allowed in the residences of providers. Mr. 1::� still,, I 1 . ", Bennett stated that the Town ManNger told him tha't'thc Town 1`61116s Roanoke County's ordinance for 11 childcare. Ms. McMillan`apologi'z'e811f6r any misinformation he may have received by mistake. She I's it stated that that the Tow"11106as its ov;�11 ordinance and that the Town does not follow Roanoke County's 't11111, I 1"Po* regulations for childcare in theihome dlMs. McMillan saidithat the Town attorney was consulted about the 9 ;if lll. k, Town's ordinance being more restrictive ahah[state regulations. The Town attorney informed her that the ,loilHill, .1"W111111ill, Town may be' ore restrictive in itsiregulations than the state. Mr. Bennett asked why the Town will not go by theistatTsregulations. Ms.1iYurman said that the Town must govern its own area in the best interest 0 Its citizens. Nil,Mel nnett a0lld'-Ms! Turman for her opinion on the issue. Ms. Turman stated 1111111 till I a that ii was not up to her—it ' a u to thenninj,, Commission and Town Council. Mr. Bennett said his 111111 11 wife has was, clildl-elhilin thei'r' 'home For seventeen ears, and Ms. Harper who was also in 'I[ 'Jil 1.111 y attendance has!been keeping children in her home for approximately eleven years. Mr. Patterson told Mr. Till's till . Bennett that the Town was attempting to help them by allowing more than five children, making a limit of 11;,11, U six to nine children iis,ithla e6i'al use permit. Mr. Bennett asked that the Town leave the regulations the ,Is ates'an`�same as the state mand as Mr. Lawrence had explained to him. Ms. Harper spoke next and stated that she had obtained a,,'z'8'ning permit as required by the Town and that she also has the required state license. She said she has not had any problems with any of it. She mentioned that she would be fine if the regulation is changed to allow six to nine children; however, she said it would be nice to be able to have up to twelve children, Ms. Harper stated that the state inspects each child care operation, and they can be fined if violations are found during the inspections. She mentioned that the state also keeps records of the daycare operations online. Ms. 'Turman said that anyone applying for special use permit under proposed regulations would be required to sliotiv that they have applied with the state for a license. PLANNING COMMISSION WORK SESSION AND PUBLIC HEARING NOVEMBER 16, 2009 PAGE 4 She asked Ms. Harper when she obtained the zoning permit for her daycare. Ms. Harper stated that it was sometime in 2000. Mr. Jones asked where Ms. Bennett's daycare is located. Mr. Bennett stated that they are at 30 3 Ashley Court. Mr, Jones stated that the Town is trying to do what is right for citizens and for the safety of children. He mentioned that the Planning Commission makes recommendations to Town Council, and they have the final approval over the regulations. Mr. Jones said the Town always has public hearings and always welcomes public comments on issues. He mentioned that Ms. Turman had researched this issue with other localities of the same size as Vinton over,the b&ter part of the past three months. Mr. Jones stated that the Town does not want to create problems in neighborhoods, From everything they looked at and studied, they feel strongly about regulatio' ns',which allow live children to be d . 11111t, kept by right and six to nine to be kept by special use pert-nit, He said, n order to obtain a special use III IIIIIII permit, petitioners would be required to come before the Plannin I,Comrnissiohl Town Council to make their request. He said they want to make sure they have the.right types ofibUsinesses in the right qjj�l* places, Ms, McMillan pointed out that Mr. Bennetts lot iSUnusual for Vinton. His lotlii;, arger than most lots in Vinton, Mr. Jones pointed out that the traffic created by daycares in certain neighborhoods could I* 'Ili 11 It, 111111 cause a problem. That is the reason they want to altoW �ixltoinine children by special uselpermit so each 111111 pill, It request can be heard on a case-by-case basis. Mr. Bennett asked that they consider allowing up to twelve children under the special use permit. He also apologizAITor his confusion over the proposed regulations. Ms. Bennett stated that she hadhbeen providing daycarelfor about 10 years in Vinton. She said she has nothing on her state record and invitedithein to check iAo1'Ifler records online. She wanted to know where the proposed limit of nine childrch came from and also whylthe limit would not be twelve children as the state allows. Mr. Jones mentioned that they t.....get,their direction from the Town Manager and the Town Council. Ms. Turman mentioned t I � li if , Bennett had agreed to keep five or less "hie fact c t.1 that l Ris ....... I - 11 fill children when she applic Herilzoning pen-nit, d for thatilfleason no business license had been ,Ilan required. Ms. Turman stated that"N...keeping six or morelchildren requires a business license and state/social (IjIll . TI 1.1 1 1 services licensing. AtIthisitime, a zoning permit cannot be issued for six or more children—the current "111111 IiIfl it, I, limit is five children. Ms. TILIT111an said that she receivedla" complaint that Ms. Bennett was keeping more '11111f, 11 in than five children in her hoe,,Iand hat is whaugot this review of the regulations started and then brought 1 I "�Imnl;, to the Planning!C "I ission. M§11jiBennett stated'that she was still confused about the zoning permit and Ili, —11!11ihih business li.&nse requirements. MrPlIjones explained that the planning department issues the zoning permitslafid the finance depUkient issues"the,business licenses. Mr. Bennett asked the Commissioners to IIIIIN II III consilaer"Yh';iwhey provide daycare at a reasonable cost and with compassion. He asked that they consider allowing Up,toltv,,elve children�jjMs. Bennett asked if the Town had received any complaints from their "'fill, neighbors or thoselof Ms. Harp�irfij No complaints from neighbors had been received to date. Mr. Bennett explained that the complaint hAi come from a disgruntled customer. Ms. Bennett said they could get a petition signed by theiri neighbors asking that they consider allowing twelve children by special use permit. Mr. Jones state4jtilat the Bermetts have a large lot. but other residents in Vinton have much smaller lots. Ms. Bennett mentioned they are regulated by the state, and the state mandates the maximum number of children they can keep. Mr, Bennett said the state also regulates the distance between daycares on streets. Ms. Bennett mentioned that she also wants what is best for the community, Ms. McMillan restated that rive or less children will require a zoning permit, and the proposal is to allow six to nine children by special use permit. Mr. Jones asked if there was anything further from the Commissioners, stall', or those present. There was nothing further, and he closed the public hearing. Mr. Patterson said the Bennetts made some good points about the state regulations; therefore, he made a motion to PLANNING COMMISSION WORK SESSION AND PUBLIC HEARING NOVEMBER 16,2009 PAGE 5 recommend that Town Council allow six to twelve children to be kept in a home with a Special Use Pen-nit (SUP). Mr. Pace seconded the motion. A roll call vote was taken and all members voted in favor of the motion. Ms. McMillan stated that there would be a brief work session at the Town Council meeting following the public hearing tomorrow night, just after 7 pm. She said the Council public hearing on this matter would be held on the third Tuesday in December, Ms. Harper asked to be notified ofthe outcome of the hearing. Ms. McMillan stated that the Town would notify her and also the Bermetts of the final decision. tls In other business, Ms. McMillan mentioned they would get in touch with Mr, Pedigo of Viking Fence for recommendation on fencing regulations as discussed in the work sl&ssion earli6r in the evening. She also 111 il 1111, reminded the Commissioners of the upcoming dinner and joint1public hearingwith the Roanoke County Planning Commission far the corridors plan. Mr. Patterson made a motion to adjourn the meeting. and Mr. Pace seconded it at 7:56 p'0jili' Respectftilly Submittc-d;,W' Hill, Anita"�i46Millan Planning Commission Secretary lit LEGAL NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of' Section 15.2-2204 of the 1950 Code of Virginia, as amended, the Town Council of the Town of Vinton, Virginia, hereby gives notice of a public hearing to be held on Tuesday, December 15, 2009, at 7:00 p.m., in the Council Chambers of the Vinton Municipal Building, 311 South Pollard Street, Vinton, Virginia. The purpose of this public hearing is to consider: The proposed amendments to the Town of Vinton Zoning Ordinance, Article IV, District Regulations., Divisions 1-5 and Article X, Definitions. The proposed amendments are related to the operation of Family Day Care Homes in residential districts. Further information concerning this issue may be obtained in the Planning Department located at 311 South Pollard Street, Vinton, Virginia 24179, (540) 983-060 1. Interested persons may be heard at the above public hearing. Given under my hand this 9"' day ot'November, 2009. Chris Lawrence Town Manager NOTICE OF INTENT TO COMPLY WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend the meetings. Please call (540) 983-0601 at least 48 hours prior to the meeting so that proper arrangements may be inade, ORDINANCE NO. 892 AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, DECEMBER 15, 2009,AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to amend the Vinton Zoning Ordinance No. 634 dated December 19, 1995, Appendix B of the Vinton Town Code,ARTICLE IF. DISTRICT REGULATIONS. THEREFORE, BE IT ORDAINED by the Council of the Town ol'Vinton, Virginia that the A R TICLE I 1! DISTRICT REG ULA TIONS, be amended and added asfiollows: AMENDMENT TO APPENDIX B OF THE TOWN OF VINTON ZONING ORDINANCE ARTICLE IV. DISTRICT REGULATIONS DIVISION I. R-LD RESIDENTIAL LOW DENSITY DISTRICT Sec. 4-2. Permitted uses and structures. (a) Uses and structures permitted by right. (1) through (7) - No Change (8) Family day eare homes. (8) Adult day care homes. (9) Group homes, (10) Home occupations for other than personal service businesses. (11) Signs as permitted in article V of this appendix. (12) Accessory uses and structures. (b) SI)ecial uses. (8) Faini1j,Clay care homes. DIVISION 2. R-1 RESIDENTIAL DISTRICT Sec. 4-7. Permitted uses and structures. (a) Uses and structures permitted by right. (1) through (5) - No Change (6) Family day hofnes-. (6) Adult day care homes. (7) Group homes. (8) Home occupations for other than personal service businesses. (9) Signs as permitted in article V ofthis appendix. (10) Accessory uses and structures. (b) Special uses. (7) Fttinilj!(Iqy care homes. DIVISION 3, R-2 RESIDENTIAL DISTRIcr 2 Sec, 4-12. Permitted uses and structures. (a) Uses and structures permitted by right, (1) through (6) - No Change (7) Family day homes. (7) Adult day care homes. (8) Group homes. (9) Home occupations for other than personal service businesses. (10) Signs as permitted in article V of this appendix. (11) Accessory uses and structures. (b) Special use.v, (7) Family dq), care homes. DIVISION 4. R-3 RESIDENTIAL DisTRici, Sec. 4-17. Permitted uses and structures. (a) Uses and structures permitted by right. (12) mily day homes and Child day care centers. (b) Special zt.yes. (7) Family(14j3 care hones. DIVISION 5. R-B RESIDENTIAL-BUSINESS DISTRICT Sec. 4-23. Permitted uses and structures. (a) Uses and structures permitted by right. (17) Family day homes -and Child day care centers. (b) Special uses, (10) Family t1aj, care homes. Adopted on motion by Councilman and seconded by Councilman with the following votes recorded: AYES NAYS 4 APPROVED: Bradley E. Grose, Mayor Town of'Vinton Attest: Darleen R. Haile}, Town Clerk 5 ORDINANCE NO. 893 AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, DECEMBER 15, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to amend the Vinton Zoning Ordinance No. 634 dated December 19, 1995, Appendix B of the Vinton Town Code,ARTICLE X. DEFINITIONS. Section 10-2. Words and terms defined. (b) Certain words and terns defined. ITIEREI'ORE., BE IT ORDAINED by the Council ofthe'rown of Vinton,Virginia that the ARTICLE X DEFhVIT10AIS, Section 10-2. Words and terms defined. (b) Certain ivords and terms defined, be amended and added(isfolloit,s: AMENDMENT TO APPENDIX B OF THE TOWN OF VINTON ZONING ORDINANCE Al;�11CLI1 X. DEl"INITIONS Sec. 10-2. Words and terms defined. (b) Certain words and terms defined. Family daj)care home. A single-family dwelling in which a facility as defined in Code of Virginia,� § 63.1-195 is operated for the purpose of providing care for not more than five but less than ten children separated from their parents or guardians during a portion of the day, exclusive of the provider's own children and any children who reside in the home. The care offive or less children for portions of a daj,shall be considered at hone occupation. Child day care center. A facility complying with applicable state licensing requirements and operated for the purpose of providing care, protection and guidance to a group of more than Ifive ten or more children separated from their parents or guardians during a portion of the day. I Ho. ineludingehildren of a family residingon the pre 1 Adopted on motion by Councilman , and seconded by Councilman with the follo,ving votes recorded: AYES NAYS APPROVED: Bradley E. Grose, Mayor Town ot'Vinton Attest* Darleen R. Bailey, Town Clerk 2 ACTION NO: Reso. 1850 ITEM NO: 11- 2 TO: TOWN MANAGER'S OFFICE FROM- Anita J. McMillan, Planning and Zoning Director DATE: December 10, 2009 SUBJECT: Billy E. and Betty J. Chumbley/Vinton Scrap & Metals Co., Inc. Deed of Exchange ISSUE/PURPOSE: In the fall of 2006,the Town of Vinton received a variance request from Vinton Scrap & Metals Company, Inc. The request was submitted by Mr. Bill Chumbley, President,and Mr. Jerry Harris,, Controller of the Vinton Scrap and Metals Company, Inc. The variance request was for an exemption from having to provide a transitional yard between the properties where the business is located, and the adjoining residential properties for a proposed 40' by 80' shelter building. The proposed shelter building is to provide their customers with a place to unload their items out of the weather. The Board ofZoning Appeals decided to table the variance request since a Survey plat was not available,and the ownership of the lots for the proposed location of the shelter was not clear. Mr. Harris was in agreement that a survey was needed to clarify the ownership status of the lots. In February 2009, a survey plat was submitted by Lumsden Associates.. P.C., the firm hired by Vinton Scrap& Metals Company, Inc. It was determined that the lots that have been used by Vinton Scrap& Metals Company for the last 30 years for the outdoor storage of scrap materials are part of the Town's undeveloped right-of-way of Daleton Avenue and that an existing paved portion of Wayland Street encroaches a lot owned by Billy and Betty Chumbley. The Survey plat was for,,varded to Vinton Public Works Department and City of Roanoke subdivision agent for their review and comments. Vinton's Planning Director had two meetings with City of Roanoke staff, and Mr. Tim I-Ioelzle, a surveyor with Lurnsden Associates regarding the issue. Additionally, the deed of exchange prepared by Mr. Harris Warner,an attorney with Warner&Renick, PLC,hired by Vinton Scrap&Metals,Company, was reviewed by Town Attorney, Ms. Elizabeth Dillon. ACTION REQUESTED: For the Town Council to receive public commentson the proposed deed of exchange between Mr. Billy and Mrs. Betty Chumbley and the Town of' Vinton. Proposed resolution for the deed of exchange is attached. DATE ACTION NEEDED: December 15, 2009 Attachment: Resolution No. 1850 LEGAL NOTICE OF PUBLIC HEARING Pursuant to the provision of Section 15.2-1800 of the 1950 Code of Virginia, as amended, notice is hereby given that on December 15, 2009, at 7:00 p.m. in the Council Chambers of the Vinton Municipal Building, 311 South Pollard Street, Vinton, Virginia, a public hearing will be held before the Town Council to receive comments on a proposed deed of exchange between the Town of Vinton and Billy E. and Betty Jean Chumbley of an undeveloped portion of Daleton Avenue. A copy of the proposed resolution and a plat showing the area to be exchanged are available for public inspection in the Office of the Planning and Zoning, Room 105, 311 South Pollard Street, Vinton, Virginia 24179, (540) 983-0601. Interested persons may be heard at the above public hearing. Given under my hand this 41h day ot'December, 2009. Christopher S. Lawrence Town Manager NOTICE OF INTENT TO COMPLY WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend the meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting so that proper arrangements may be made. RESOLUTION NO. 1850 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, DECEMBER 15, 2009, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. A RESOLUTION for a deed of exchange between the Town of Vinton, Virginia, and Billy E. Chumbley and Betty Jean Churnbley, husband and wife.- WHEREAS, on February 3, 2009, a plat was prepared by the Chumbleys' surveyor,. Lumsden Associates, 1).C,, showing the Town of Vinton-s undeveloped portion of Daleton Avenue adjoins the Chumbleys' property and a paved portion of Wayland Street is located on the Chumbleys' property.- WHEREAS, upon recordation of said plat, by operation of law, all public streets and roadways shown thereon became the property of the Town of Vinton and City of Roanoke; WHEREAS, the portions for the Town's undeveloped right-of-way and described below has never been developed by the Town, and there are no future plans for the development of this portion of the right-of-way, WHEREAS, a public hearing on the proposed deed of exchange has been duly advertised pursuant to §15.2-1800 Code of Virginia, as amended, and the said public hearing has been held and all public comments has been considered by Town Council. NOW THEREFORE, pursuant to §15.2-1800 Code of Virginia, as amended, BE IT RESOLVED THAT: 1. Town Council does hereby approve the conveyance of an undeveloped portion of Daleton Avenue in the Town of Vinton, and described as follows: PARCEL I (County of Roanoke} BEGfNNING at Point 4E, said point located on the westerly side of an alley, said point also being the northeasterly corner of Lot 8, Section 2, Jackson Park, Nat Book 1. Pages 271 and 272; thence leaving alley and with the northerly boundary of Lot 8, N 74' 32' 00" W. 109.06 feet to Corner #2C, thence leaving Lot 8. Section 2, Jackson Park and with a new division line through the property of Town of Vinton, N 52' 53' 45" E, 117.44 feet to Comer 4D. said point located on the westerly side of an alley; thence leaving Town of Vinton and with said alley, S 06' 32' 00" E, 100.59 feet to Corner 4E.. the place of BEGINNING and containing 0.1167 acres and more particularly shown on that certain plat of resubdivision prepared by Lumsden Associates, P.C., dated February 3, 2009, which is recorded in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, in Plat Book page PARCEL 11 (City of Roanoke) That portion of Lot 11, Section 2, Jackson Park, bounded by Corners2E, 4A and 413, as shown on that certain plat of resubdivision prepared by Lumsden Associates, P.C., dated February 3, 2009, which is recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Plat Book , page_. The above-described portion of Lot I I being conveyed hereby is being combined with Lot 12, Section 2, Jackson Park, to create New Lot 12A, containing 0.0904 acre, as shown on the aforesaid Plat. 2. The Town of Vinton does hereby accept Billy E. Chumbley and Betty Jean Chumbley conveyance of the following parcel of land, described as follows: BEGINNING at Corner#213, said point located on the easterly right-of way of'Wayland Street, NE, said point also being the northwesterly corner of Lot 8, Section 2, Jackson Park, Plat Book 1, Pages 271-272; thence leaving Wayland Street and with northerly boundary of Lot 8, S 74' 32' 00" E. 11.57 feet to Corner#2C, thence leaving Lot 8 and with a new division line through the property of Billy E. and Betty Jean Chumbley S 52" 53' 45" W. 19.04 feet to Corner 2A, said point located on the present right-of-way of Wayland Street, NE; thence with Wayland Street, NE, N 150 M 00" E, 15.12 feet to Corner 213, the place of BEGINNING and containing 0.0020 acres, as shown on that certain plat of resubdivision prepared by Lumsden Associates.. P.C., dated February 3, 2009, which is recorded in the Clerk' s Office of the Circuit Court for the County of Roanoke, Virginia, in Plat Book . page The Mayor is hereby authorized to execute the deed of exchange between the Town of Vinton, Virginia., and Billy E. Chumbley and Betty Jean Chumbley which has been approved by the Town Attorney, This resolution adopted on motion made by Council Member and seconded by Council Member with the following votes recorded: AYES NAYS 2 APPROVED: Bradley E. Grose, Mayor Town of Vinton ATTEST: Darleen R. Bailey Clerk Of COUncil ACTION NO: Ord, 894 ITEM NO: TO: TOWN MANAGEWS OFFICE FROM: Public Works Director DATE: 2 December 2009 SUBJECT: Establish Fee and Charge Schedule for Water& Wastewater Services ISSUE/PURPOSE: The Vinton Town Code, Chapter 94, Utilities, Section 94-22. Fees and charges for water service and Section 94-74, Fees and charges for wastewater service, requires fees and charges be reviewed and established annually by Town Council. System Development Fees are calculated using a nationally recognized and accepted methodology of the American H,alei-work.y Association and the fflatet-Envii-ownent Federation. Calculations consider three elements: replacement value of utility infrastructure assets,total accumulated depreciation,and number of equivalent service connections. Calculations are based upon most current element values. Tap & Service Lateral Connections-, Main Line Extension Charges; Inspection Charges-, and Meter Setting Fees are calculated using Current and projected costs of labor, material, equipment and overhead. Cost projections are made to cover the one-year period during which the schedule will be effective. In summary, System Development Fees are to increase by about 2%: Tap and Service Lateral Connections performed by the Town are to decrease by about 6%; Some Inspection Charges will increase by about 2%and others will decrease by about 8%,and Water Meter Setting Fees,up to I inch size, will increase by about 5% to 8%. This Schedule does not affect residential, commercial, or industrial water consumption & wastewater collection rates. The proposed schedule will become effective on I January 2010 and will apply through 31 December 2010. Fees and charges paid by 3)1 December 2009 will be based upon the current schedule. The next review will be conducted in late Fall 2010. ACTION REQUESTED: Town Council approve the resolution establishing a new Fee and Charge Schedule to be effective I January 2010. CITIZENS COMMENTS: None at this time. DATE ACTION NEEDED: 15 December 2009 Attachments: Ordinance# 894 NOTICE OF PUBLIC HEARING TO REVISE WATER AND WASTEWATER SYSTEM DEVELOPMENT FEES CONNECTION CHARGES AND INSPECTION CHARGES FOR THE TOWN OF VINTON, VIRGINIA The Council of the Town of Vinton, Virginia will hold a public hearing on a request to revise Water and Wastewater Fees and Charges Schedule, pursuant to authority granted by Virginia Code §§ 15.2-2111. 15.2-2119 and 15.2-2122, according to the Vinton Town Code, Chapter 24, Utilities, Section 94-22 Fees and charges for water service and Section 94-74, Fees and charges for wastewater service. The public hearing will be held on Tuesday December 15, 2009, at 7:00 p.m. in the Council Chambers of the Vinton Municipal Building located at 311 South Pollard Street, Vinton, Virginia. System Development Fees are to increase by about 2%; Tap and Service Lateral Connections performed by the Town are to decrease by about 6%; Some Inspection Charges will increase by about 2% and others will decrease by about 8%, and Water Meter Setting Fees, up to 1 inch size, will increase by about 5% to 8%. This Schedule does not affect residential, commercial, or industrial water consumption & wastewater collection rates. A complete Town of Vinton Water and Wastewater Fee and Charges Schedule and the proposed ordinance are available for inspection in the Town Manager's Office located in the Vinton Municipal Building. ORDINANCE NO. 894 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, DECEMBER 15,2009, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH 13OLLAIZD STREET, VINTON, VIRGINIA AN ORDINANCE to adopt fees and charges for water service and wastewater service pursuant to the Vinton ToNvn Code, Chapter 94, Utilities, Section 94-22. Fees and charges for water service and Section 94-74. Fees and charges for wastewater service and to establish an effective date. WHEREAS, Sections 94-22 and 94-74 of the Vinton Town Code require fees and charges be reviewed and established annually-, WHEREAS, a public hearing was advertised and held on December 15, 2009, and all public comments have been considered by Council; and WHEREAS, the Town Council has determined that it is in the best interests ofthe Town and its utility service area customers to adopt a policy for growth to pay for the costs of public water and wastewater resulting from such growth. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town ot'Vinton that the attached Water and Wastewater Fees and Charges Schedule, attached hereto and incorporated by reference, to'be effective on I January 2010 is hereby enacted, approved, and established. This Ordinance adopted on motion made by Councilor and seconded by Councilor with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor Darleen R. Bailey, Town Clerk Authority:Vinton Ordinance No. xxx Effective Date: 01/01/2010 Town of Vinton Water&Wastewater Fees and Charges Schedule Sy stem DevellopMent Fees Meter Size, in, Water Wastewater Total 5/8 $2,620.00 $2,740.00 $5,360.00 % $3,930,00 $4,110,00 $8,040,00 1 $6,550,00 $6,850.00 $13,400.00 1 Y2 $13,100,00 $13,700,00 $26,800.00 2 $20,960.00 $21,920.00 $42,880,00 3 $39,300.00 $41,100.00 $80,400.00 4 $78,600,00 $82,200.00 $160,800.00 6 $157,200,00 $164,400.00 $321,600.00 8 $235,800.00 $246,600.00 $482,400.00 10 $393,000.00 $411,000.00 $804,000.00 12 $524,000.00 $548,000.00 $1,072,000.00 Note. Fees for residential service shall be calculated per metered dwelling unit. Multifamily apartment buildings shall be calculated per metered dwelling unit if apartments are individually metered. Service fees shall be calculated based upon the number of connections to the water main distribution line and/or wastewater collection line. When a separate service connection for irrigation is made to the main water distribution line,an additional fee for this metered service shall be charged. Tap &Service Lateral Connection Char es Water Wastewater Total $1,865.00 $1,820.00 $3,685,00 $45 per foot greater than 15 ft $60 per foot greater Note. Service laterals installed to maximum of 15 than 15 ft feet at above charges. Main Line Extension Charges Water T wastewater $90,00 per foot 1 $90.00 per foot .......... Note. (1) Service laterals installed to maximum of 15 feet. (2) Depth of open cut to maximum of 5 feet. (3)Water service lateral connection to maximum 1-inch meter size. (4) Wastewater service lateral connection to maximum of 4-inch. (5) Main water distribution line and wastewater collection line each to a maximum of 8-inch. (6) Asphalt cut and patch is included. (7)Assumes no rock or ledge is encountered. (8)Work is performed on low traffic volume residential streets, not main/arterial collector streets or intersections. (9) Water and wastewater main extensions are performed in conjunction with tap & service lateral connection work. (10)A contracting charge of 20%for water and 16%for wastewater of the estimated value of the work or$1,000.00 each, whichever is greater, shall apply when the Town performs some or all of its work by contract. The customer may be required to make a down payment when work is to be performed by contract. An administrative service charge of$125.00, plus any actual costs incurred,will be assessed by the Town, if the customer elects to perform the work with its own contractor or not at all,after the Town obtains pricing from a contractor. Also, an administrative service charge of$125.00, plus any additional costs incurred, will be assessed when a customer requests return of fees and charges paid to the Town. If conditions differ from above items(1)throe gh.(9),then additional char es shall a2ply. Inspection Charges Water wastewater Residential Dwelling Unit $120.00 $115.00 (1) Above charges shall be calculated per residential dwelling unit for customer connections to the Town system. Additional charges shall apply if an excessive number of re-inspections are required, $70 for water and $75 for wastewater, Water Wastewater Subdivision $495.00 $480.00 Up to 10 dwelling units. $1,090.00 1,055.00 Up to 20 dwelling units. $2,080.00 $2,015.00 20 or more units (1)Above charges apply for inspection of water distribution lines,wastewater collection lines,and all appurtenances. Additional charges shall apply if an excessive number of re-inspections are required,$ 5 for water and$90 for wastewater. Water Wastewater Commercial & Industrial $400,00 $380.00 Commercial $925.00 $885.00 Commercial Apartment Complex, Multi- Building $795.00 $760,00 Industrial Water Meter Setting Fees Meter Size, in, 5/8 $92.00 3 14 $108,00 1 $195.00 Meter size larger than 1-inch. Determined and pficed on a case by case basis. ACTION NO. ITEM NO. TO: Vinton Town Council FROM: Christopher S. Lawrence, Town Manager DATE: December 11, 2009 SUBJECT: Consideration of the Memorandum of Understanding Regarding the Operation of a Merged Emergency Communications Center with Roanoke County SUMMARY OF INFORMATION: On 12/01/09, Council held a joint work session with the Roanoke County Board of Supervisors to hear the results of a feasibility study focused on the concept of operating a merged Emergency Communications Center. Below is a summary of the findings of that report. A shared communications center, with proper implementation, offers significant service improvements to the County and Town as well as the citizens and visitors to the Roanoke Valley. By establishing high standards of performance and assuring that those standards of service are consistently achieved and that the center is well managed and properly staffed the service level provided to all of the citizens will be equal to or better than the highest levels provided now. Cost savings, cost avoidance, improved service delivery and quality coupled with greater operational efficiency, significantly improved grant competitiveness, seamless delivery of EMD services and greater potential for enhanced 911 services are just some of the service improvement benefits a merged center would provide. The Steering Committee believes that a merger of the Town and County's emergency communications centers makes both economic and service delivery sense for both localities. The attached Memorandum of Understanding outlines the financial and operational obligations associated with the establishment and ongoing maintenance of a shared communications center. FISCAL IMPACT: All financial details relevant to the merged center are outlined as appendix to the attached MOU. However, all funding required to implement the merged center will either be paid directly by the the Town of Vinton or otherwise reimbursed in a timely manner. ALTERNATIVES: Continue to operate independent Emergency Communications Centers. STAFF RECOMMENDATION: Staff recommends that Council consider accepting an invitation by the Board of Supervisors to partner with Roanoke County in the operation a merged Emergency Communications Center. Staff also recommends that after receiving an invitation by the Board authorize the Town Manager to execute the attached Memorandum of Understanding should the Town accept the County's invitation. MEMORANDUM OF UNDERSTANDING FOR OPERATIONS, OVERSIGHT AND MANAGEMENT OF THE MERGED EMERGENCY COMMUNICATION CENTER BETWEEN THE COUNTY OF ROANOKE,VIRGINA AND THE TOWN OF VINTON,VIRGINIA THIS MEMORANDUM OF UNDERSTANDING, entered into this day of ) 20__, by and between the Board of Supervisors of the County of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia, ("Roanoke County"), Party of the First Part, and the Town Council of the Town of Vinton, a political subdivision of the Commonwealth of Virginia ("Town of Vinton"), Party of the Second Part: WITNESSETH: WHEREAS, Roanoke County and the Town of Vinton desire to cooperatively work to continue to provide the optimum level of public safety call-taking and dispatch services to the residents of Roanoke County and the Town of Vinton in a cost efficient manner; and, WHEREAS, the increasing demands upon local public safety agencies to maintain the highest level of professional capabilities necessitates ever increasing requirements for training and equipment for emergency dispatch personnel; and WHEREAS, the Roanoke County Emergency Communications Center is equipped with state of the art call-taking and dispatching equipment and has the capacity to increase professional staffing levels to provide a level of public safety call-taking and dispatching set-vices to the residents of both localities which will provide an appropriate level of service for purposes of public health and safety; and, WHEREAS, Roanoke County and the Town of Vinton desire to reach agreement for the proper management and funding for the E-911 dispatch center component of their respective public safety operations which will serve their respective jurisdictions. NOW, THEREFORE, Roanoke County and Town of Vinton agree as follows: I. E-911 DISPATCH CENTER: A. The Roanoke County Emergency Communications Center (ECC) shall provide emergency and non-emergency dispatch services for the Town of Vinton, including the Vinton Police Department, the Vinton Fire & Rescue Department and the Vinton Public Works Department. Services delivery procedures will be documented in General Orders (GO), Standard Operating Procedures {SOPS} and Directives, with input provided by the InterAgency Operational Team and the Advisory Board. B. All personnel of the Roanoke County Emergency Communications Center will be employees of Roanoke County. These employees will be paid by the Roanoke County Payroll office and will be subject to the provisions of the Roanoke County Employee Handbook. Current Town of Vinton dispatch employees will be afforded a full and fair opportunity to be employed in the same capacity with Roanoke County in accordance with the current Roanoke County standards for hiring of communications officers. Exemption from some testing requirements may be granted to Vinton employees in accordance with appropriate documentation. Mutually agreed guidelines, Exhibits "A", and a checklist for this process, "RoCo Hiring Requirements for ToV Dispatch Employees", Exhibit "B", are attached.All Town of Vinton employees that are transferred and become Roanoke County employees will be credited with their years of service with the Town of Vinton for the purposes of salary and leave accrual. Any leave balances of Town of Vinton employees that are transferred will be honored by Roanoke County. C. The day-to-day operational management of the Roanoke County Emergency Communications Center will be the responsibility of the Assistant Director for Communications of the Roanoke County Department of Communications and Information Technology (CommlT). D. The Assistant Director for Communications shall establish written policies and procedures for the operation of the Emergency Communications Center. E. Strategic direction and oversight for the Roanoke County Emergency Communications Center will be provided by the Director of Communications & Information Technology in coordination with the Emergency Communications Center Advisory Board. F. Roanoke County and the CommIT Department will move to immediately fill any vacancies in the ECC that cause the staffing levels to fall below One (1) Assistant Director of CommIT over communications, one (1) Chief Communication Officer, seven (7) Lead Communication Officers, five (5) Communication Officers 111, twenty-eight (28) Communication Officers 11/1. 11. EMERGENCY COMMUNICATIONS CENTER ADVISORY BOARD: A. An Emergency Communications Center Advisory Board ("Advisory Board") shall be constituted to offer input and advice on the operations of the ECC for the maximum benefit of the citizens of Roanoke County and the Town of Vinton. B. The membership of the Advisory Board shall consist of the Chief of the Roanoke County Police Department, the Sheriff of Roanoke County, the Chief of the Roanoke County Department of Fire and Rescue, the Director of the Roanoke County Department of Communications and Information Technology (Comm[T), the Chief of the Vinton Police Department and the Chief of the Vinton Fire and Rescue Department. C. The responsibilities of the Advisory Board shall be to ensure that the ECC functions are optimized to serve the needs of its primary customers, namely the citizens and public safety agencies of the participating localities. This board will also participate in the development of the capital budget for the merged center and such other responsibilities as the Advisory Board shall agree upon. D. The Advisory Board shall be led by the Director of the Roanoke County Department of Communications and Information Technology (CommIT). The Advisory Board shall meet on a quarterly basis or as needed.Any member of the Advisory Board may issue a call for a meeting at least one week in advance of the proposed meeting date. 111. INTER-AGENCY OPERATIONAL TEAM: A. An Inter-Agency Operational Team ("Team") will be constituted to assist with any on-going operational issues of the ECC. B. Each of the departments of Roanoke County and the Town of Vinton which utilize the ECC may appoint a representative to serve on this Team. C. The Team will be led by the Assistant Director for Communications of the Roanoke County CommIT Department. The Inter-Agency Team shall meet on a monthly basis or as needed. Any member of the Team may issue a call for a meeting at least one week in advance of the proposed meeting date. IV. ALLOCATION OF OPERATIONAL COSTS A. The parties agree that each jurisdiction will contribute to the operational cost of the ECC based upon a formula which considers calls for service and number of incidents equally. Town of Vinton will reimburse Roanoke County on a monthly basis in twelve (12) equal installments at an agreed upon reimbursement rate for each fiscal year. A mutually agreed upon reimbursement rate for the first three years of this agreement/MOU is attached hereto as Exhibit "C". B. CommIT shall develop an annual operational budget for the ECC and present it to the Advisory Board and the Team for their review and feedback prior to submission to each governing body as part of its scheduled budgeting process for each fiscal year. C. The funding for this Memorandum of Understanding shall be subject to the annual appropriations by the Board of Supervisors of Roanoke County and the Town Council of the Town of Vinton of the agreed reimbursement rate for the next fiscal year. Failure of such appropriation shall constitute an act of termination of this Memorandum of Understanding. D. The parties agree to the following allocation of funds available from state taxes or revenues, as follows: 1. Funds received from the Commonwealth for Communication Sales and Use Tax by each locality shall remain with the jurisdiction in receipt of such funds; 2. Funds eligible to be received from the Commonwealth E911 Wireless Services Board will be considered as revenue of Roanoke County. E. At the end of each fiscal year, an audit shall be performed in order to adjust any discrepancy between the budgeted payments by the Town of Vinton and the Town's appropriate share of expenses for the prior year. Once every three years the operational cost formula will be reviewed for possible changes in the agreed reimbursement rate, F. The County of Roanoke shall maintain accurate records of the operation of the ECC, including financial records. These records shall be available to the Town of Vinton during normal business hours. V. CAPITAL INVESTMENT A. The Town of Vinton shall contribute the equipment listed on Exhibit D, attached hereto, towards the operation of the ECC. The parties mutually agree that the value of such equipment is as listed on Exhibit "D". The agreed value shall be deducted from the first annual reimbursement rate as provided by paragraph IV.A, above. B. Roanoke County will continue to have full legal ownership rights to the real property and equipment of the ECC. The Town of Vinton waives any claim of ownership or interest in the property or equipment utilized in the operation of the Dispatch Center. C. Future large capital expenditures for the ECC will be shared by the County and the Town using the cost allocation formula if such capital expenditures have first been included in the capital improvement programs approved by the Town and the County. D. Roanoke County and the Town of Vinton will jointly pursue a consolidation grant to reduce the amount of capital investment required to implement the merged ECC. Consolidation grant monies awarded will be spent on all approved expenditures for both the County and the Town. Future grant applications will be submitted by Roanoke County or the Communications and Information Technology Department in a regional or individual initiative, whichever places the ECC in the best position for grant approval, with the intent of using the funds to enhance and improve the level of service to citizens of Roanoke County and the Town of Vinton. VI.INSURANCE COVERAGE A. Roanoke County shall maintain an appropriate level of liability insurance coverage for the personnel and operations of the E- 911 Dispatch Center through either the Commonwealth's VARISK 2 or self insurance or otherwise. The County shall provide to the Town of Vinton, upon request, such proof of insurance as is appropriate and shall have the Town of Vinton added as an Additional Insured on any insurance policy covering these personnel and operations. B. Without waiving any sovereign or other legal immunities of either jurisdiction, Roanoke County accepts full legal responsibility for any matter arising out of the operation of the E-911 Dispatch Center and the actions of the Roanoke County employees in performance of their duties with this E-911 Dispatch Center. Roanoke County shall defend the Town of Vinton in any action brought against the Town arising out of the operations of the E-911 Dispatch Center. VII. TERMINATION A. Either party may terminate this Agreement by providing twelve (12) months notice prior to the expected date of termination of this agreement in writing to the chief administrative officer of the other party. Vill. MISCELLANEOUS A. This Agreement shall be subject to modification or amendment only by an instrument in writing signed by all parties. B. It is hereby declared to be the intention that the sections, paragraphs, sentences and clauses of this Agreement are severable. If any section, paragraph, sentence or clause shall be found to be invalid for any reason, such invalidity shall not affect any of the remaining portions of the Agreement. C. Neither party may assign this Agreement without the consent of the other. D. Roanoke County may not merge with or join with another locality with regard to the provision of emergency and non- emergency dispatch services without the consent of the Town of Vinton. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: .Approved as to Forrn: B. Clayton Goodman, III Paul M. Mahoney, Esq. County Administrator County Attorney TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA By: Approved as to Fonn- Christopher S. Lawrence Elizabeth K. Dillon, Esq. Town Manager Town Attorney Roanoke County Hiring Guidelines for TOV Dispatch Employees All current Town of Vinton Communication Officers will presumably be employed by Roanoke County if the TOV employee completes a Roanoke County application for employment and meets the same standards of hiring used for all existing Roanoke County Communications Officers. These standards include: 1. Criticall Test: typing and computerized test 2. Composite History: previous employment, credit issues and references. 3. Psychological Test 4. Pre-Conditional Employment Audio/Written Test 5. Post-Conditional Employment Assessment Test 6. FBI-Fingerprint Check 7. NCICNCIN Criminal History 8. Pre-employment Physical 9. DMV Check 10. Background Check- neighbors and previous employers 11. Polygraph 12, Chief Of Roanoke County Police Recommendation The TOV Communication Officers may be granted an exemption from some or all of the testing requirements based on the information/documentation in their TOV personnel files which will be accessed once they sign the release form (employment application). The Town of Vinton Administration and the Roanoke County HR Director have agreed that once the TOV Communication Officers complete the Roanoke County application form, the TOV Administration will provide the Roanoke County HR Director with copies of the applicants' training and personnel records. It is agreed that every effort will be made to exempt the applicants from the any or all of the county's hiring requirements if their records and documents meet the hiring standards criteria point to point. (See attached, "RoCo Hiring Requirements for ToV Dispatch Employees Incumbents and New Hires") Once this process is completed, transferring TOV Communications Officers will then become exclusively County employees. Any personnel issues specific to ECC services provided to the Town will be addressed through the county's chain of command and governed by the County's Human Resources policies and procedures. RoCo Hiring Requirements for TaV Dispatch Employees Incumbents and New Hires Cost Allocation Formula Fiscal Year 2010 Measure#1 Calls for Service Area Factor#1 Relative CFS RoCo TOV Total RoCo TOV 302,707 34,319 337,026 89.82% 10.18% Measure#2 Number of Incidents Area Factor#2 Relative#of Incidents RoCo TOV Total RoCo TOV 90,275 19,428 109,703 82.29% 17.71% FY 09-10 Budget Shares RoCo TOV 86.05% 13,95% Cost Allocation Formula Directions Fiscal Year 2018 Calls for Service Step1: Enter Calls for Service figure for each jurisdiction. This|s Measure#2. Step1: Add 2 jurisdictions together and get an area Calls for Service total for Measure#1. Step3: Divide local jurisdiction's Calls for Service by area total Calls for Service toget Factor#1 - Relative Calls for Service Number nfIncidents Step4: Enter Number of Incidents for each jurisdiction. This is Measure#Z. StepS: Add 2 jurisdictions together and get an area Number of Incidents total for Measure#2. Step6: Divide local jurisdiction's Number of Incidents by area Number of Incidents to get Factor#2'Relative Number of Incidents Budget Shares Step7: Add Factors#1 and #2, together for each jurisdiction and divide the total by 2, This will give you the Budget Share percentage for each jurisdiction Equipment provided by Town of Vinton for purpose of merged ECC EXTENDED ITEM QTY I Nomenclature [DESCRIPTION UNIT PRICE PRICE Com-munications Electronics Bank (CEB) 1 1 B1844 CENTRACOM GOLD MODULE, AMBASSADOR $ 8,009.25 $ 8,009.25 la I X80 JADD: SOFTWARE REFRESH, AMBASSADOR $ 4,272�00 1 $ 4,272.00 AIUB-TOTAL: ####### CONSOLETTES lVinton Control Station Operator Position Equipment Description Price High power control Station, antenna, coax, labor $6,200.00 L3223A MC3000 Digital Deskset $ 674�52 L3208A Digital Junction box $ 486�64 RKN4077A Cable Juction Box $ 6.35 DDN6516A Audio Acce so�y jack box $ 84�70 SUB-TOTAL: $7,45221 $ 7,452.21 Total Sub $ 19,733.46 Depreciation of 6 years based on a 12 year life cyclei $ 4,856.46 Total Credit $ 14,877.00 Exkt,4 Roanoke County Hiring Guidelines for TOV Dispatch Employees All current Town of Vinton Communication Officers will presumably be employed by Roanoke County if the TOV employee completes a Roanoke County application for employment and meets the same standards of hiring used for all existing Roanoke County Communications Officers. These standards include: 1. CriticaU Test: typing and computerized test 2. Composite History: previous employment, credit issues and references. 3. Psychological Test 4. Pre-Conditional Employment Audio/Written Test 5. Post-Conditional Employment Assessment Test 6. FBI-Fingerprint Check 7. NCICNCIN Criminal History 8. Pre-employment Physical 9. DMV Check 10. Background Check - neighbors and previous employers 11. Polygraph 12. Chief Of Roanoke County Police Recommendation The TOV Communication Officers may be granted an exemption from some or all of the testing requirements based on the information/documentation in their TOV personnel files which will be accessed once they sign the release form (employment application). The Town of Vinton Administration and the Roanoke County HR Director have agreed that once the TOV Communication Officers complete the Roanoke County application form, the TOV Administration will provide the Roanoke County HR Director with copies of the applicants' training and personnel records. It is agreed that every effort will be made to exempt the applicants from the any or all of the county's hiring requirements if their records and documents meet the hiring standards criteria point to point. (See attached: "RoCo Hiring Requirements for ToV Dispatch Employees Incumbents and New Hires") Once this process is completed, transferring TOV Communications Officers will then become exclusively County employees. Any personnel issues specific to ECC services provided to the Town will be addressed through the county's chain of command and governed by the County's Human Resources policies and procedures. 15XA i L; Pj RoCo Hiring Requirements for ToV Dispatch Employees Incumbents and New Hires Employee Name: Yes No Copy Comments Attached Criticall Test Composite History Contains questions regarding their previous employment,credit issues,etc. plus 3 reference letters Psychological Test with Psychological Health of Roanoke Pre-Conditional Employment Audio/Written Test Post-Conditional Employment 600 Question Test Assessment FBI-Fingerprint Check NCIC/VCIN Criminal History Check Credit History Pre-Employment Physical Drug/Alcohol Screening Medical Screening DMV Check Background Check-Neighbors& Past Employer Interviews Polygraph Chief of Police Recommendation 10/15/2009 Cost Allocation Formula Fiscal Year 2010 Measure#1 Calls for Service Area Factor#1 Relative CFS RoCo TOV Total RoCo TOV 302,707 34,319 337,026 89.82% 10.18% Measure#2 Number of incidents Area Factor#2 Relative#of incidents RoCo TOV Total RoCo TOV 90,275 19,428 109,703 82,291 1731% FY 09-10 Budget Shares RoCo TOV 86.05% 13.95% i i Equipment provided by Town of Vinton for purpose of merged ECCI EXTENDED ITEM 2,1 Nomenclature__]DESCRIPTION --UNIT PRICE-—PRICE 1 � Communications Electronics Bank (CEB) 1 _j 1 IB1844 ICENTRACOM GOLD MODULE, AMBASSADOR $ 8,009.25 $ 8,009.25 la 1 _k8_0_ JADD: SOFTWARE REFRESH, AMBASSADOR $ 4,272.00 $ 4,272.00 SUB-TOTAL: $12,281.25 I CONSOLETTES Vinton Control Station Operator Position Equipment Description Price High power control Station, antenna, coax, labor $6,200.00 L3223A MC3000 Digital Deskset $ 674,52 L3208A Digital Junction box $ 486.64 �RKN4077A Cable Juction Box $ 6.35 DDN6516A Audio Accessory jack box $ 84.70 E � SUB-TOTAL: $7,452,21 $ 7,452.21 Total Sub $ 19,733.46 Depreciation of 6 years based on a 12 year life cycle $ 4,856.46 Total Credit $ 14,877.00