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HomeMy WebLinkAbout8/18/2009 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilman Carolyn D. Fidler, Councilwoman William 'Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor Regular Meeting TuasitaX. 4.0vr ♦ LaLjL= -1 �_ M01IRM004 V 11 Lei a] I Loll 6:15 P.M. — Moot the Artists Reception 1=1 C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 1. Approval of Minutes: Regular Meeting of July 21, 2009 Joint Meeting of July 21, 2009 0I :IN [490 1 ;r_11 Oki 10 Petition of Danny and Tammy Dillon for a Special Use Permit (SUP) to Convert a Single -Family dwelling located at 345 S. Preston Road, Vinton, Virginia, Tax Map Number 061.17-01-43.00 into a Two -Family Dwelling — Ordinance No. 891 I. TOWN MANAGER 1. Request to Approve Re -Appropriation of Funds for Encumbrances from June 30,2009 ACTION: ADOPT RESOLUTION NO. 1838 mvnnlz�� 721000�� L. ADJOURNMENT NEXT TOWN COUNCIL MEETING: September 1, 2009 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings, Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION MITITARIM � � I � i � � !� � i 1111SIP01row ��� 2. Vehicle Policy 3. Chestnut Mountain Utility Improvements MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT TOO P.M. ON TUESDAY, JULY 21, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Consuella Caudill, Asst. Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Anita McMillan, Planning Director Ben Cook, Police Lieutenant Mike Kennedy, Public Works Director Beth Austin, Human Resource/Safety Manager Barry Thompson, Finance Director/Treasurer Joey Hiner, Assistant Public Works Director Barry Griffin, Communications Officer Craig Sheets, Communications Supervisor/EMS Coordinator A 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes, Regular Meeting of July 7, 2009 2. Resolution Reappointing Mary Beth Layman to the Roanoke Valley Cable Television Committee ACTION: ADOPT RESOLUTION NO, 1832 3. Approve Appropriation of Funds for the Bureau of Justice Recovery Grant ACTION: ADOPT RESOLUTION NO. 1833 4. Amend Employee's Flexible Benefits Plan to Add Use of Debit Cards ACTION: ADOPT RESOLUTION NO. 1834 F. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Recognize James "Barry" Griffin on the Occasion of His Retirement -- Resolution No. 1835 2. Recognize Police Officer of the Month for June, 2009, Master Police Officer Craig R. Frye 3. Recognize Dispatcher of the Quarter, James "Barry" Griffin 4. Presentation by Lawrence Garland — Proposed Eagle Scout Project Concept F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY H. TOWN MANAGER 1 Appropriation of Funds — Vinton Ford Feasibility Study — Resolution No. 1836 2. Report on Building Assessments — Spectrum Engineers 3, Authorization to Solicit Bids for Vinton Fire House Repairs — Resolution No, 1837 I. MAYOR I Reminder that August 4" Meeting will be Cancelled to Allow Council to Attend the "National Night Out" Celebration J. COUNCIL K. ADJOURNMENT WORK SESSION 1 Discussion of a Special Use Permit Request for a Two -Family Dwelling at 345 South Preston Road Mayor Grose called the regular meeting to order at 7:00 p.m. Following roll call, Roll call, invocation and Barry Thompson gave the invocation and Boy Scout Troop 584 led the Pledge of Pledge of Allegiance to U,S. Allegiance to the U.S. Flag, Flag, The Consent Agenda was approved on a motion by Councilman Nance and was Approved Consent Agenda seconded by Vice Mayor Obenchain and approved with all in favor, Mayor Grose presented Barry Griffin with Resolution No. 1835 recognizing him on his Recognized Barry Griffirt on retirement from his position as a Communications Officer in the Vinton Police his retirement and for being Department, The Mayor read a letter from Gerald Messingill, retired Superintendent named Dispatcher of the for the Virginia State Police, commending Mr. Griffin for his years of service to the Quarter Commonwealth of Virginia, the City of Salem and the Town of Vinton. Mayor Grose read a letter from Chief Cooley naming Mr. Griffin as Dispatcher of the Quarter ending June 30,2009, for the fifth and final time. Mr. Nance read a letter recognizing Craig Frye as Police Officer of the Month for the month of June, 2009. t_agle Scout Lawrence Garland, who is with Boy Scout Troop 136 in Bonsack, Discussed Eagle Scout presented a proposal to provide a new picnic area beside the Municipal Building on project to put in a picnic property belonging to Carilion where two old picnic tables are presently located. He area beside the Municipal noted that the picnic tables are in disrepair and need to be replaced. Building. Mr. Garland stated that his plan for the area consists of two picnic tables and two benches in a mulched area with landscaping bricks and azalea bushes to "trim -out" the area. One table option he discussed was a concrete table that was eight feet long that cost $2,651 including shipping costs. Another option was a "Rivendale" style metal table that would cost $1,702 including shipping. Mr. Garland pointed out that the company that had the concrete table offered to lower the cost to $1,573 when the sales person learned that it was an Eagle Scout project. The cost for a stationary bench for the area was $1,020 including shipping. He asked that Council look at the plans he had submitted and to let him know which option they preferred or if they would like for him to look at a less expensive option. Mr. Garland reported that he would need approximately 40 landscaping bricks that are S,38 each at Lowe's as well as up to three truck loads of organic mulch and plastic to keep the area free of weeds. Another item he wanted to include was stepping stones that would lead to the tables and benches. Mr. Lawrence reported that he had spoken with Dr. Rhea at Carilion who supported the idea and felt confident that Carilion's real estate office would agree to the P4an. Mr, Garland advised that after Council makes their decision as to what option they prefer, he would have to submit the plan to the Eagle Scout Board for their approval, Ms. Fidler asked if anyone had checked with Public Works to see if they could get any of the supplies for the project at a lower cost. Mr. Lawrence replied he would talk with the Public Works Director and Assistant Public Works Director to see the items could be purchased at a better price. M,. Obenchain pointed out that one of the companies that Mr. Garland looked at is located in Lexington, Virginia and asked if someone could pick up the picnic tables to save the shipping fees, and Mr. Kennedy, the Public Works Director, agreed. Mr. Lawrence stated that Dr. Rhea had advised him that Carilion might be able to come up with some funds for the project also. There was a consensus of Council to go I anead with the Eagle Scout project. Mr. Lawrence encouraged the Boy Scouts from Troop 584 to let him know if any of them are ever interested in Eagle Scout projects, Ms. Fidler read a letter from Frances and Clyde Deets recognizing three Public Works employees, Kevin Craighead, Don Hamilton and Mark Atkins for the work they did on July 1011, behind the Red Jasmine Restaurant. Mr, Lawrence reported on a request to adopt a resolution to appropriate funding for the Vinton Motors' Mixed Use and Mixed Income Feasibility Study. He pointed out that he had advised Council earlier in the month that the Town had received a grant of S10,000 from the Virginia Housing Development Authority, He noted that staff had asked for a S1 5,000 grant as they were aware the study would cost a little more than S10,000, The Town Manager reported that this piece of property is critical to the downtown area and has been vacant for over a year. He further reported that the grant presented an opportunity to work with Mr, Billy Vinyard, owner of the property, to assess what building conditions are and the utilities around it. He went on to say that Adopted Resolution No. 1836 appropriating funds for a feasibility study for the Vinton Motors Building two opbons for the property would be to renovate the building and possibly ado, another floor or to repiace the building. He added that the feasibility study would evaluate the property to see what could be done with it. Mr, Lawrence advised that the feasibility study would cost $18,300 and would be done by Wiley and Wilson and Hill Studios. He further advised that the Town would have to fund S8,300 of the costs for the study out of the unappropriated fund balance. Mr. Nance asked it the mixed use study would limit it to just those types of uses. Mr. Lawrence replied that the study gives them the opportunity to look at multiple uses for the property but pointed out that the grant is intended to encourage a mixed use and mixed income building. He added that this project would "dovetail in" with the downtown study, Mr. Nance questioned whether the property owner had shown some interest in a mixed use building. Mr. Lawrence stated that he had talked with Mr. Vinyard three or four weeks ago and Mr. Vinyard had agreed to the concept and that he "very much wanted to be a part of the process". Ms. Fidler asked when the project would get underway and was advised that once the money is allocated, Wiley and Wilson will put the project on their schedule. Mr. Obenchain commended Mr. Vinyard for his willingness to talk with the Town about a use for the building, Mr, Altice moved to adopt proposed Resolution No. 1836 appropriating $8,300 toward the Mixed Use and Mixed Income Feasibility Study for the former Vinton Ford Building. The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote. Consuella Caudill, Assistant Town Manager, introduced Granville Grant, Project Manager from Spectrum Design who reported on a building assessment and indoor air quality for the Municipal Building and the Fire House that was completed in May of this year. Ms. Caudill pointed out that the indoor air quality study was an immediate need and was done to address concerns in the Police Department's Dispatch Center and other areas in the Municipal Building and Fire House, She noted that the air quality study at the Fire House would be discussed following this report. Mr. Grant advised that his firm evaluated the buildings as they currently exist. He reported on their deficiencies and provided recommendations on how to address those deficiencies, He pointed out that staff of both buildings were interviewed and the information received from them was helpful in evaluating the buildings, Mr. Grant reported that both buildings are in fairly good condition, however, there were issues identified that need to be addressed. He noted that the south sloping parapet wall has displaced brick and could fail in a strong wind. He advised that it would cost approximately $20,000 to repair and is number one priority on the list. Mr. Grant stated that there were also problems with the north parapet wall but it is not as bad as the south parapet wall. The cost to repair the north parapet is estimated at S2,500. Report on building assess- ments 4 He pointed out that some re -pointing of brick is necessary due to cracking and that the roof deck is not properly attached to the roof framing and needs to be repaired. Mr, Grant advised that one of the biggest problems is roof leaks that have been on- going. He added that the building was not designed to accommodate the handicapped and one of the most expensive issues would be to put in handicapped accessible restrooms at a cost of $30,000. He quoted the cost to add an elevator to allow access to both floors would be $150,000, Mr, Grant acknowledged that handicap access to the Dispatch area on the lower level, making repairs to doors, and providing Interior public signage, also needed to be addressed. Mr. Grant stated that the Planning and Zoning Department is in need of security that would be improved if a service counter was added costing approximately S3,000. He noted conditions In the Police Department involving lockers which need to be refinished and repaired. In regards to plumbing and fire protection issues, the engineer noted that the building was constructed before sprinkling systems were required, however, there is a requirement that storage areas and mechanical areas are required to have a sprinkler system. He advised that the dispatch area, which was once a storage area, does have a sprinkler system but It's above the ceiling and needs to be modified, Mr. Grant reported that the roof drains have had some issues where they have gotten clogged with debris. He went on to say the strainers in the drains need to be replaced and kept free of debris. He noted that there are some minor plumbing issues listed in the report One of the biggest needs in the plumbing area is the replacement of plumbing fixtures to accommodate the handicapped that is estimated to cost S20,250. The engineer noted that the mechanical system for the Municipal Building needs to be replaced due to issues with temperature control and humidity control as well as small office spaces that do not have any temperature control. He recommended that a new mechanical system be installed that would be energy efficient and would address humidity and temperature control, Mr. Grant noted that a new HVAC mechanical system for the upper floor of the Municipal Building was estimated to cost S215,000 and for the lower floor the estimate was $135,000. Mr. Grant advised that the building's electrical systems are original to the building and do not meet current energy codes. He listed the following issues and the cost to correct them: Install fire alarm system $12,000 Correct wiring issues 1,000 Plenum rated cable (If HVAC not replaced) 30,000 Ground fault receptacles 1,500 Replace interior/exterior lighting 95,000 5 Install exit lighting 10,000 Replace telephone wiring 15,000 Provide receptacles for front plaza 7,500 Replace E-91 1 facility electrical gear 5,000 Replace all electrical gear 45,000 Install parking lot lighting 16,000 At the Vinton Fire House, he reported that the biggest problem is leakage from the roof that has occurred on the upper level in the dormitory area. He also reported that some of the exterior walls need stabilization and that there is superficial cracking of the brick that needs to be repointed. Based on current fire station standards and Current codes regarding the structural integrity of the buiUng, Mr. Grant recommended that the structural condition of the fire house building be thoroughly studied because it is a life safety building. The engineer recommended that the roof be replaced on the fire house due to some major leaks that has caused air quality issues. He also recommended that the windows be sealed and some door hardware replaced as well as replacement of the acoustical tile that has been damaged by the roof leaks. He reported that the handicap accessibility issues need to be addressed. Mr. Grant advised that a sprinkling system should be added to mechanical rooms and storage rooms that are not currently protected and also recommended replacement of the plumbing fixtures to meet ADA requirements and water conservation requirements. He estimated these improvements will cost approximately S25,000. He pointed out that the HVAC system in the firehouse is worn out. He went on to say that separate HVAC systems should be installed in the different areas of the building. Electrically speaking, he advised that the firehouse needs a fire alarm system, some wiring repairs, light fixtures and electrical gear. Mr, Grant stated that he was aware that his recommendations would require a large capital outlay but they do need to be considered seriously as the two buildings need to be maintained and kept in the best possible condition that meets current code requirements. He went on to say that in 2003, the building code was amended to require that all buildings be brought up to code although some areas may be grandfathered, Mr. Lawrence asked Mr. Grant about other Town buildings that his firm would be assessing and was advised that they had already done the assessment on the Health Department building and were currently in the process of writing the study. He noted the Health Department building is in very good condition but there were some handicap accessibility issues in the building. He added that their report to Council should be ready by August 8th. Mr, Lawrence reported that a request to solicit bids for Vinton fire house repairs was Adopted Resolution No, I a direct result of the building assessment done by Spectrum Design. Ms. Caudill advised that Mr. John Owen from Spectrum Design did an indoor air quality assessment in the fire house and found mold that had formed in the upstairs Training Room due to a water penetration issue in the building. She further advised that the immediate remediation for the mold was to install a hepa filter filtration system in that room and to limit occupation of the room until the mold problem is fully remediated. She asked that Council adopt proposed Resolution No. 1837 authorizing staff to solicit bids for the work needed to remediate the mold problem at the fire house. She rioted damage to the ceiling tiles and dry wall but was not sure if there was further damage to the supporting structures behind the wall. Ms. Caudill added that the cost for the project should be between $3,000 and S7,500 according to Spectrum Design. Mr. Nance asked about the source of the money for the project and was advised by the Assistant Town Manager that it would have to come from the Unappropriated Fund Balance. Mr. Altice moved to adopt proposed Resolution No, 1837. The motion was seconded by Mr. Nance and passed unanimously on a roll cal vote. Mayor Grose advised that the regular meeting scheduled for August 4m would be cancelled to allow Council to attend the National Night Out celebration at the Farmers Market. The Mayor thanked Boy Scout Troop No, 584 for attending the meeting. He also thanked Mr. Thompson for giving the invocation. Mr. Nance questioned where they stood regarding the requested change in bus routes. Ms. Caudill reported that staff had gone back to Valley Metro and asked them for more information regarding some changes to the proposed route to see if it could be altered to obtain more cost savings. She advised that she had not heard back but would bring the issue back to Council as soon as she gets that information. Mr. Nance pointed out that the storage buildings located behind the Municipal Building looked shabby and needed refurbishing, He stated that if the little improvement projects Could be done in the downtown area, it would greatly improve the area's image, As there was no further business, Mayor Grose adjourned the meeting at8:10 p.m. Work Session 1837 authorizing the Town Manager to solicit bids for the mold remediation at the fire house. 1. Discussion of Special Use Permit for a Two -Family Dwellinq at 345 South Preston Road Ms. McMillan thanked the Town Attorney for agreeing to stay for the work session and she also thanked the Associate Planner, Karla Turman, for the huge amount of work she has done on a petition by Danny and Tammy Dillon for a Special Use Permit to allow a two-family dwelling at 145 South Preston Road. She noted that letters had been sent out to notify adjoining property owners but no one had contacted her office regarding the petition. Ms. McMillan reported that the residence is Currently being used as a duplex and that her office received a call from the Post Master in February advising that the property owner had requested a second address for the property. She went on to say that Roanoke County records show the property as currently being a single-family residence but had been used as a duplex in the early 80's. Ms. McMillan explained that the former owners had purchased lots 14, 15 and 16 in July, 1981 and had given her a letter stating that the house was a duplex when they purchased the property. She noted that at that time, lots 14 and 15 were considered one parcel which would have made the duplex legal. The Planning Director explained that during the 2000 Hardy Road Improvement Project, lot number 14 was sold to VDOT to be used as part of the detention pond area. She went on to say that after lot 14 was sold, the house, which sits on lot 15, no longer met the requirements for a two-family residence. Ms. McMillan advised that she was informed that the second water meter was apparently installed some time in the 1980's when permits were not required. She went on to say that the residence currently has two separate dwellings but former co -owners of the property has stated that when the property was sold, it was not sold as a two-family dwelling, Ms. McMillan reported that when the Planning Commission held their public hearing on the request, the four members present unanimously voted to recommend that the Special Use Permit be approved with the condition that parking would not be allowed in the yard fronting on Hardy Road or on Preston Road, She noted that Mr. and Mrs. Dillon agreed with the condition and would use the existing driveway. Ms. McMillan stated that the Planning Commission advised the property owners that Roanoke County may require a firewall between the two units. She also stated that if it had been known that the house was a duplex, lot 14 would not have been sold to VDOT, Mr, Altice pointed out that this request was similar to the one Mr. Cranwell made a couple of years ago, Mr. Obenchain asked if there were any other properties in Town that could make the same request and Ms, McMillan responded there were but that this was the first one since Mr. Cranwell's request. Mr. Obenchain questioned whether they could approve the request without the firewall and Ms. N. Dillon advised him that because Council does not enforce the building code, this issue would not affect their decision. She went on to say that the Building Commissioner would make the decision on the firewall. Mr. Lawrence advised that the only thing that Council needs to consider is whether or not to approve the Special Use Permit that would allow the residence to be used as a duplex, The Mayor asked if the petitioner felt the parking condition was acceptable and Ms. McMillan replied that it was acceptable. Mr. Nance asked if there would be any documentation that would include the reason why the petition was or was not granted. He noted that he did not want to see a "domino effect" if the petition is approved, Ms- Dillon recommended that Council include the reason why the petition is or is not granted in their comments during the upcoming public hearing so that it will be reflected in the minutes. She referred to the provisions of Section 7-31 of the Zoning Ordinance that shows the general requirements for approval of special use permits. Ms. Dillon pointed out that Council could state in their motion that their reason for approving is based on the reasoning set forth in the staff report. Ms. McMillan pointed out that the property is zoned for R-2 use and the Future Land Use Plan designates the property as medium density. She also pointed out that across the street on Hardy Road, there are three sets of adjoining duplexes. Mr. Obenchain made the statement that the Town increased the square footage needed for a duplex so this use could be controlled. Ms. Dillon assured him that Council can put conditions on the special use permit that would have to be agreed upon by the property owner if the permit is granted. The Mayor stated his feelings that granting the special use permit seems reasonable to him. Mr. Lawrence stated that it is fairly well documented that this property has been used as a duplex for at least 20 years. He noted that the public hearing on this issue would be held at their regular meeting on August 18Ih The work session adjourned at 8A0 p.m ATTEST: Darleen R. Bailey, Town Clerk F.11 W W MOTSITI i a Bradley E. Grose, Mayor 9 N1 I, ,\'U'1"1-,'S 01"' A JOINT tME'E"FING OF VINTON TOWN COUNCIL. AND ROANOKE COUNTY BOARD 01, SUPF'RVISORS ONTUESDAY,JULY 21, 2009, AT5:00 P.M. ATTI-IF" VINTON WAR N4F.MOMAL, 814 WASHINGTON AVENUE VINTON, VIRGINIA VINITUNTOWN COUNCIL Bradley F. Grose, iMavor (Members Present) Robert R. Altice Carolyn D. Fidler W. Wesley Nance William E, Obenchain., Jr, STAH-`PRF-K--,,NT-. Chris Lawrence, `town Manager COFISLIdla Caudill, Assistant Town Manager E'lizabeth Dillon, own AttorncN Darleen Bailey, Town Clerk Bari-\ I'liorripson, Finance Director/Treasurer Beth AUStin, HUrnan Resource Manager ROANOKE COI INITY BOARD OF'SUPEIRVISORS:Michael %V. Altizer, Chair-nian ON'lembers Present) Joseph P. tMcNamara Joseph 11, "Butch- ChUYCII Charlotte A. Moore Clay Goodman, COLInty Administrator ])an O'Donnell, Assistant County Administrator Diane Hyatt., Assistant County Administrator Becky Meador, Clerk Paul Mahoney, County Attorney Elaine Carver Chieffrilbri-riation Officer , Feresa Hall, Public Infiormation Officer AGENDA A. 5:00 - I)INNEA 13. 5:30 - CALL., TO ORDE'R I. Vinton Town Council 2, Roanoke Count)' Board Ot'SUpervisors C. WEl-COMF AND INTRODUCTIONS: Mayor Bradley I--,. Grose VintOnTOW11 C01.11161 1), OPENING Rl"MARKS 1. Mayor Grose 1 Chairman Michael W.Altizer 1'.' DISCUSSION 1. Proposed Merger of 911 Centers ADJ OIJ RN N4 ENT: Vinton'l-Own Council Roanoke County Board of Supervisors At 5:50, followiIng the call to order bv Mavor Grose and introduction of officials from the Town and the COLInty. IMr. Lawrence, Vinton Town Manager, \velcorned the Roanoke County Board of SUIM'Visors and staff members. He introdUCed the steering committee members from theTown and lie County and explained that the purpose of meeting was to provide background inibrination to moth -,overnrnental bodies and to receive direction as the steering committee moves 6orward with discussions on the proposed merger of the Town's and the COL111ty'S 911 CCI`Ite]-S. Mike Altizer. Chairman for the Roanoke County Board of Supervisors, thanked the panel for their work and called his Board to order. It was noted that one of the Board Mernbcrs, Mr, Richard Flora, was out o I' town. Mr. Lawrence introduced Flaine Carver, Chiel'Inforniation Officer for the County and a member of, the steering commit, to present information on the proposed 911 merger concept. Ms. Carver advised that the steering committee belicves the proposed mergerI would result in potential cost savi To \, acid ,,. n-s Jbr CAI) systems. hardware, radios and many other things, She stated that the N 11 11 the County would be partners in the process to keel) up with technology needed to provide citizens h-orn both localities with the best possible systems and equipment to dispatch calls. She explained that. currently, when the Town receives an erricrocricy medical call, there is a small delay in the response time as the call has to be sent to the COL111tV'S lmergency Medical Dispatch system and then J`()rwarded to the appropriate agency. ,Ms. Carver noted another benefit would be the potential for more back-up as the Town Usually has only one or two dispatchers Oil a shift while the County would have four or five dispatchers on a Shift. She advised that the 911 Center in the County has a very good record on answcring calls as the County Board of Supervisors has invested in technology and stafling. Ms. Carver pointed out another benefit. the potential 1'(-)r enhanced services such as a 31. 1 system where a citizen could call to (-)Ct answers to non -emergency questions. She explained that the idca for the concept resulted tram a call she recelved from Chris Lawrence, 1,ite in March. 1-111er he had asked John Charribliss if the County would be interested in looking into the possibility of merging the two dispatch centers. After getting a positive response front NIr. Chambliss,. she inct with Chris Lawrcnec, Chiel'Coolcy, and flat Shumate for the first time in early ,\pm 'I and out of that meeting, the steering committee ittec was formed along with several staff' subcommittees to see whether the idea \\,as worth PUI-SLIin(l Z71 N,Is, Carver advised that the steering committee made a trip to York COMM/, (the dispatch center for NVI 11 larn sport. W'illiarnsburo. York mid lloqLIOSOII) as well as Albemarle (dispatch center t1or Charlottesvilic. UVA.. and Albemarle County) to see how their mergers had worked OLIL She went on to say that the common theme that came From the site visits liras improved SCI-ViCCS W the eJtJZCIIS. Cost SdVlngs and the fact that they all felt it was the best thin,, for their perspcct1Vc IOCIlltics. N,ls Carver reported that she received the following comments at the site visits: 2 from Chief Charles Werner, Charlottesville City Dire Department - ' ....having our fire dispatch transferred to a regional center has been one of the best._ efficient and effective decisions that I have ever" made. IN)m Robert W Pwker, ,Ir., Albemarle County Executive — '.....while merger of your ctwimullication systems will need "buy -in" by all Area emergency responders and there will be issues to work through, cov agency is a very ;food example of a success story and one you can definitely learn from. From Sheriff I D. "Danny' Digg& Yor]. CowAy — -This mer_ger has been -`nothing, but hill -will fial' all involved:* Whowhig NU Carver's presentation. h4n Lawrence pointed out that Albemarle Count), has had (lvcr 20 years of` success with their nierged dispatch system. It was noted by MS. Carver that the issue (Irking each of the a._'oy mincIits to t:onSlde- mooing then- colllmUllleatloIlS system was the deed for a (hint raCho syswm which Roam*e County and VintoIl currently have. Mr, l.a`. rend; advised that stab-conlnliues were created to focus oil key areas: police. fire and rescue. public works, human resources, technology and logistics. He further advised that each coilllllittee was comprised of representatives from then' respective agencies including senior people as "0 as env), level people. Fie explained that each committee was asked to identify key areas of discussion. opponunities and challenges without attempting}, to collie Lip With SoILltionS. recommendations OI' financial implications, Ile Town \Jfmmger reported that the Police Committee identified four major areas to be considered including response tinges, CAD systems, radio call handling and adilih istradve procedurw tic noted that ileltl]Ci' Police Departll7CIlt had aIl!' sl tllficant aI'eas that would be difficult to overconle hilt there were items that \\,oul(I need to be addressed. The second committee, hire and Rescue tivas made Lip of representatives from the Town's cancer I'AMS staff. the Comity's career FNIS staff. the Town's Volunteer lire Department and First Aid Rov as well as the I`own s dispatchers. IMr. Lawrence noted their major items 01' CliscLlssioll were response times. procedures. the CAI) system and adinh istrative hems. Fie pointed out that one tliing they identified "as the opportunity to improve services due to no lom er having to be "double di:spatcheV NO f.awrcice advised that the Public Works conirnitwe is important because this is one area of responsibility that is different for the ,'own. (Ile (Anulty does not have a public works depamnent.) He noted that their major area of discussion was their High-13and radio con nimlicatloils System. Avgahj no slgnlflcaIlt problems were anticipated by that committee. Ile Own Manager reported tflat the Human Resources corrunitteC's major areas of CliSCL1SSioll 11`ere policies, salaries. benefits and the culture ofthe two organizations. Mt% Lawrence noted that technology and logistics was tin area where the Town and County currently have a strong relationship in terms of radio systems, computers, and networks. Fle went 9 tin to Sav that Roanoke Conllty works very closely with the Town on radlos, computers and Iietworks Systems. No signHicant hurdles of roadblocks Nverc identified in this area. At the conclusloi-i of the presentation by Nls, CaI'ver and ltlr. Lawrence. both thanked staff fc}r tiled' work and opened the f1001' for' cILICStions and comments from both !,ovcrnin4? bodies. N,'1r. 'McNamara Itiquired about the financial Impact to the Comity for the office space that would be iiceded aInd Nis. Carver replied that if the governing bodies approve the concept, they would bring a proposal back to them in September with a report that would include financial impacts and all the detail information they would treed to make a decision. Mr. McNamara asked that the report include eun•ellt casts and combined costs to the County. Mayor Grose stilted that Ile would like to see the process continue and we}old also like to be provided with figures showing the anticipated costs. He stressed that Council wishes to maintain or increase the current high level elf service to citizens while realizing cost savings with the proposed filer<,�er. Mr. Church thanked everyone and commented that it looks like it would be "doable" but costs would be a factor. He asked if'Albemarle and York Counties were ,imilar to Roanoke County and Villioll in sire c>r iN,Ir, l..awreme responded they were: and it was the reason the sites were chosen even thollgll there \vere Soule differences as well, Mr. Church stated that lie did not Ic'el pcI-sonnel and hctlllan I'CSOUrc:es would lie all obstacle clue it) the fact that it %would be a small lowii workint> with a larger cclullty and the fact that the two governments have been working so close]\, toltether lot- mzmy years. He went oil to say that he felt it would eliminate the dl.lplication of services and would help cveryone involved. He was in favor of' continuing their study of` the proposcd concept, Mr. t:)b4nchiiin stated that Ile was 100% in liltiVOr O1' ptirSLlirlg the Study but ciucstiontd whether the stcerim, committee would be able. to come ill) with answers to all of the questions by the end of september. -Mr. Nance felt that the committees did a i ood job on `'SSLles spotting'" and felt it Nvas all issue that should he fully investivatcd. Mr. Altizer commented that the plan has to Svc}rk I -or both localities and recommended they gel lilr\vard with the study. He also recommended that the conlnlittee report back at the end oi'Atlgilst ils to W11CIllel- IilorC time would be heeded to complete the study. He felt it was important to �(o i'01-wand to we what the cost savin4)s would be and how the Town employees would be integrated into the Colnity s\,slclrl, He thanked the employees fi7r their work. N,lr. Altice stated that cveryonc is looking to provide the best service fi}r their community ami lie felt the proposed merger would be a step forward. NIS. Fidler stated that she felt that Council has a responsibility to the citizens to link into the issue and supported C0111,ilulirlg With the study, Cl ,Mawr Grose Stated that he wanted to 2Ct ZIS 11111CII pLiblic input as possible bef'ore the concept "oes 10 Council 6or a vote CvC1I thou"ll this iniolit affect the time line somewhat. Mr. Lawrence advised that he felt it would be III both the County's and Vinton*s best interests to have another Joint IIICC611�� W-11CII the study has been compicted so that both bodies receive the some information at the soma time. k1r, Altizu 1ett 'Inotlici-joint meeting would be -1 good idea. Ms. Carver responded that the committee would make sure both bodies are kept up to date as to whether the Committee will be able to meet the Scptembu deadline. ['lie mcciii-ii-, adiounied at 6:30 p.m. A, I "), I " SF: Darleen R. Bailey. Town Clerk APPROVED: Bradley F.'. Grose. ivlavor 61 ACTION NO.: Reso. 1838 ITEM NO.: D. 2 TO: Chris La» rence, Town Manager FRO:19: Barry W. Thompson,'Freasurer DA`1`F: August 13, 2009 SUBJECT: Encumbered Fund Balance ISSUTAILERPOSE: To rc-appropriate budget money for encunibranc;es to corer c01311)letion of oaltstanding pro,;cCts fI•om .tulle 30, 2009 AC'H0N REQUESTED: I`oi` Council to ice -appropriate money from lastyear's fund balance for cncumbra aces held open at the end of'the 2009 fiscal `rear. JUSTIFICATION/: SUMN'lARY: All budgets lapse at the end of the fiscal year. The Town policy, h0\VC fcr, is to clllo\v for cncumbl'ances at year end to be spent from Veal' Clod fund balance. 13UDGEA, I'M13ACT: The Iollowinvg budget entry needs to be made for the encumbered accowits and pyo.jcct accounls: ticiieral Futnd: 200.1214,552 Finance Dept- Merchandise for Resale 5,475.60 200.1221.716 Town Carage-Other Equipment 700.00 200.31OL553 Police-1INIaterials & Supplies 2,700.00 200.3101.731 Police-ATF Special Projects 2,797.13 200.3105.341 Police-Cratits 11,118.15 200.4101.302 iiNint, l wNIs, Sts, Bridges -Contractual Services 200.410L554 IMnt, flwys, Sts, Bridges-Sinail fools 250-00 200.4101.717 Mnt, llwvs, Sts, Bridges-Strect Resurfatcing 26,671.19 200.4108.302 Traffic Signs & Street Light -Contractual Services 21,85,9.55 200.7101.302 Special Programs -Contractual Services I,t30(),()() 200.7101.716 Special Programs -Other Equipment 4,024.76 7{}{} 71{}5,35{} SwImRlIt1 Pool/Parks-NInt & Repair Bld 180,00 200.7107.350 Senior Citizens Program-NInt && Repair Bld 9,650.00 200.7107.709 Senior Citizens Program -Replacement o1' Equipment 650.00 1,14u1 Gcncratl Fund 599,176.38 The Source of funds for the fol-e-olm, apl�i'I?pI'iations is f ,oli1 the Gelicratl fund un- appropriated fund balance lbi- encumbrances as of .tune 30. 2009: General Fund Revenue: I( I -Y), 1899,008 Re-appropiiated FLMd Balance 599,176.38 BE IT FURTHER RESOLVED, that the Vinton'I OW11 COULIC11 does hereby grant to tile Utility Fund all additional appi-opriation in addition to the M1111.1ill bLI(h-IC I vear erldin- June 30, 1,,iry appropriation for the flisca 2009 f6r- the function mid in the 11110LIM ZIS t`0110WS: Utility Fund: 300.9410.302 Water System Nint-Contractual Services 16,099.02 300.9410.355 Water System Nint-Water Billing 2,700.00 300,9410.361 Water System Nint-Water Storage NInt & Repair 22,000.00 300.9410} 554 Water System NInt-Small Tools 250.00 300.9410.716 Water System NlInt-Other Equipment 3,300.00 300.9410.716 Water System Nint-fMilling & Pavement 19,648.17 300,9500.355 Wastewater System NInt-Sewer Billing 2,700.00 300,9500.554 Wastewater System Nint-Small Tools 500.00 300.9500.006 Wastewater System N'1nt-bats, Oil & Grease Program 2,000.00 300.9500,723 Wastewater System NInt-Infiltration Project 30,490.86 Total Utility Fund S99,694.0-5 Thv source of funds fOr the forcgoing appropriation is froin the Utility Fund un-appropriated fund balance. utility Fund: 700,1 SQQ-009 Ike -appropriated fund Balance $99,694.0-5 BE IT FURTHEIR RESOLVED, that the Vinton Town Council does hereby grant to the Capital 1111provelnern Fund all additional appropriation in addition to the annual bud-etary appropriation tor the fiscal year ending Rine 30. 2009 for the function and in the amount as follows: Capital 1111provement Fund: 400,2404.782 CIP-Capital Improvement-VII)OT Rev Sharing -Bridge 13,100,0() 400.9104,755 CIP-Capital Equipment-VI)OT Rev Sharing 5,947.55 400.9104.774 C1111-Capital E-quipment-131(ig Assessment 1,287.50 400.9104.779 C11-1-Capital Equipment -Farmers Market Painting --sp)(m)() 400.9104.785 CIP-Capital Equipment -Vinton Business Center Sign I 5, (10 (). (I () 400.9105.703 C111-Water System -Communication Equipment 13,926.56 400.9105.746 CIP-Water Systei-n-Design Rehab Lift 2,221.35 400.9105.788 C111-Water SYstcni-Video Inspection Camera 59,310.00 Totat Capital Improvement Fund $1 15,792.96 The source of funds for the forcuoing appropriation is from the Capital Improvement FLHId un-appropriated I'Lind balance. Capital Improvement Fund Revenue: 4(7{l.1899.010 Re -appropriated Fund Balance 5115,792.96 Yotal All Funds $314,663.39 DATE *A CTI ON N E F 1) E D: August 18, 2009 RESOLUTION NO. 1838 AT A RIJ ULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, AUGUST 187 2009 AT7:00 P.M. INTM I -IF COUNCIL CHABERS 01,ITI I E VINTON NIUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, NANI-ON, \1 111 G I N I.A. W'HEREAS, thcTmvii of Vinton adopted in encumbrance PLIrChISe SNIstern to more properly reflect thcTown's budget expenses. and NV I I V, R EAs, the Town Departments posted purchase orders in the arnount of $99,176.38 in the General fund, $99.694,694,05 In the UIIlItV 1"Und. and $115.792.96 In the Capital Improvement fund J'Or items ordered. but not received by June 30, 2009. and WHEREAS, the ClICUrnbered expenses were posted as paid in the current budget and it is iicccssajw to re -appropriate the funds in the CUITCnt bUdUCt to properly rcticct the source of Hinds, 1*0r these purchases. NOW, THEREFORE, 131-," IT RE -SOLVED, that the Vinton Town Council does hereby grant Mtn additional appropriation in addition 10 the "1111IL411 budgetary appropriations for the fiscal year cn(lim, June ')(). 2010, foi' the I'Linction "Ind the amounts as i6110"Is: General Fund- 2001214.552 200.1221,716 200.3101,553) 2003 10 1.731 200.3 105.341 200.410 1302 200.4101.554 200.4 101 .717 200.41 OS,302 -100. 7 10 1. "'1 0? ')W7101,716 200,7105.35t.) "W7107,350 200,7107.700 finance Dept- Merchandise for Resale 5A75M Town Garage -other Equipillcilt 700M Police -Materials &- Supplies 2,700.00 Police-AIT Special I)rQjccts 2.797.13 Police -Grants 11,418. 15 Mni. 1-1\vys, Sts, Bridges -Contractual Services I I .Owoo Milt. 1-1\\,\,s. Sts, Bridges -Small Tools 250.00 N,/lnt. Hwvs. Sts, Brid"CS-StIVCt ReSUrlacIII(I Z7 zn 2-6.671.19 TI-,IffiC Signs &' Street LiPht-Contractual Services 21,859.55 Special fli-t)(,t-aiiis-Coiiii-tictLiaI Services 1 M0.00 Special Proormils-other Equipment 4.024.76 Swimming Pool/Parks-Mnt & Repair Bld 180,00 Senior Citizens lIrmram-M I nt &, Repair 131d (.6-50.00 Semor Citizens Prooram-Replacement of Equipment 650A)0 Total General Fund S99,176.38 The source of funds for the 1,61-CZ700iIII) appropriations is tram the General l"und Un-appropriated -- fund balance for encumbrances as af.11mc 30. 2009: General Fund Revenue: 200. 189(008 Tic -appropriated Fund Balance S99,176.38 BE IT FURTHER R RESOLVEID, that the Vinton Town Council does hercb\, grant to the Utility I'mid an additional appropriation in addition to the annual budgetary appropriation 16r the fiscal vcar encllni, ,tune 30. 2009 for the lunC6011 r111d ill the amOt111t as f011tlti'S: Utility Fund: 3{){}.()41 0. 302 Water SysteIll 1'Int-Contractual Services 16.01)t .02) 00 ()410.355 Water Svstem NInt-Watcr Bill' 1700.00 3,00.9=410.361 Water Systelil Mill-`VateI' Storage tN,Int S: Repair 22.000.00 300.()410.55 4 Water System 1V111t-Sr11a11 Tools 250.00 1 t).716 Water System NInt-Other 1;clilipment 3,300M() 100.9=410.716 Water System NInt-Milling &, Pavement 19.6=48.17 300,9500.355 Wastewalel' System IMIlt-Sewer 13111111g 2,700.00 ')00.()500,55:4 Wastewater System NInt-Small Tools 500.00 .300.I 500.606 WastewateI' System IvInt-fats, Oil & Grease Program 1000.00 00.9500.723 Wastewater System Mnt-Intiltration Project 30.=496.86 I'otal Utility Fund S99,69I.05 The source of funds for the loregoing appropriation is from the Utility }"und un-appropriated kind bakince. Utility Fund: 3tlt). i 899-001I lac-all)prul)riatecl F ulld Balancc S99,69= .05 BF IT FUR'l'EIER RESOLVEID, that the Vinton 'I`OWII CUltneil does hereby grant to the Cn j)Ital IlIII)I- VVIIlellt I'tlnd all additional appropriation in addition t0 the anllUal budgetary <tpp3'tlpi'Iation IoI- the Ilscal year eIldin�g .Tulle 30, 2009 for the function cold in the al110ui1t aS 1i]l1t}��s: L Capital Improvement Fund: -100.2 404.782 CIP-Capital Improvcment-VI)OT Rev Sharing -Bridge 400.910=4.755 CIP-Capital 1 qt3ipillclll-VDOT Rev Sharing 400,9104.774 C.'I1'-C'tipita1 I-cltlipment-131cig Assessment ,100.9 1 04.77() CIP-Capital 1 tltlipmcllt-I armerS INiarket Painting 400.1)10=4.785 CIP-Capital Business Center Sign =100.9105.703 CIP-Water Svstcnl-00mlIILIlliCJti0II 1.:Cltlil)IIIelIl :400} 9105.7=46 C li)-Water Svstcm-Desi(wn Rehab Lin 400.9105.788 C IP-Walter System -Video Inspection Camera Total Capital Improvement Fund 1 3,100.00 5,9=47.55 3.287.50 5.000.00 15,000,00 13.926.5G 2.221.35 59.310.00 S 115,792.96 The sou rcc of I'unds I()i- the foregoin' appropriation is from the Capital Improvement fund un- appropriated FUtid balancc, CIapital Imps-ovement Fund Revenue: }00.1899.0 10 Re -appropriated Fund Balance Total All Funds Motion madc l,} rccorcicd: A` FIS: INIAYS: A I'TI"S"I': Darken R. Railcy_ Town Clerk and seconded bv APPROVE C7: Bradley 1?. Grose. Nlayor S 115,792.96 S314,663.39 with the following Votes N1ENI0ItAN1)UNI TO: N,lembers of the Vinton -Down COLIneil CC: iMcnlbers of the Vinton Pfannima, Commission Chris Lawrence. Town iiMaila4,er FRONT: Anita J, NIcklillan. Planning anti Zoning Director DATE: August 13. 2009 SUBJf;CT: Town Council Public Hearing —August 18, 2009 Petition of Danny and Tammy Dillon, for a Special Use Permit (SUP) 345 South Preston Road, Vinton ISSUE/PURPOSE: The Planning, Commission held a public hearing on Thursday. July 9. 2009, to dISCIISS and receive comments concerning petition of Danny and Tarnmy Dillon, for LI Special Use Permit (SUP) to convert a single-family dwelling. located at '45 South Preston (toad, Vinton, Virginia. tax nlap nurnbc-061.17-01-=i3.00. into a two-family dwelling. Oil July 18. 2009, during regular Meeting of the Town Council, Staff presented the SUP request. The TMVII Council will Hold its public hearing concerning the SUP request on ALIgust 18, 2009. BACKGROUND: Please see attached: (I) Staff report concerning the SUP request and supporting materials as provided by the Petitioners: and (2) Dralt minutes of the Planning Commission Public I-Icarmm, held oil July 9. 2009 concerning the SUP request. ACTION' REQUESTED: 'Town Council to held and receive public comments eoncernin- the SUP request during its public hearing 10 be held on A Igrlst 18. 2009. The SUP request vas discussed 4lnd approved with proposed condition being, recommended as f allows: ( I ) No parking of vehicles in the #rant Yards frontim, Hardy Road and South Preston load e\cept oil the existing drivc%vay. S`,Ir. Dave,lones informed the Dillons Lis stated in the staff report that the bllildIIlg commissioner has stated the building code requires that a one hour fire separation wall between each unit be installed. CITIGEAS CON'liMl;NTS: Pone. STAFF CON1MENTS: StalTwould like to state that, with a special use permit request, the `fowls Council is given the opportunity it) review the proposed request and impose such conditions Lis reasonably nceessary to ellsltre the use• will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. Staff would recomtile nd that the from yard not be used for the required off-street parking spaces in order to maintain a green area along Hardy Road and South Preston Road. The I-CCI(lired four (4) of parking spaces can be provided by LlSillg the existing drivc"vay off South Preston Road and the existing brick Structure. .According to the Roanoke COU111), Building Commissioner, the building code requires that a 011e hOLIY fire separation wall be installed between each unit, Fire rated construction is required to be designed by a licensed architect. Therefore, to convert the existing structure Into a two- t'1'11M1VdNVC]IHII-1. it Will I-CCILIlre the services ol'an architect and submittal ol'stamped drawings to the Building Commissioner before a permit can be issued and bef'ore the structure can be C()ll\,Cl*tccl into a two-family dwelfin('. A cCl-tit)CItC Ot'OCCUPaJ)C\l will also be required. DATE ACTION NEE'DED: ALI(."LlSt 1 & 2009 Attachments: Staff Report by Karla Turman and Supporting Materials Draft Minutes cif the JuIN 9, 2009 Plannino Co"IMISSIOn Public Hearing Ordinance for the SUP Request ORDINANCE NO. 891 ;AT A PUBLIC HE-ARINC OF TIIE VINTON 'I'()WN COUNCIL III, ?L D ON TUESD AY, AUCLIST 18, 2009, AT 7:00 P-M., IN THE COUNCIL CI-IAM13EIZS O THE VJNTON MUNICIPAL 13UILDING,311 SC}U'I'II I'C)LLA121) S'I"RI:F I', ti'1N'I'UN, VIRC;INI:A. AN ORDINANCE to approve the petition of Danny and l ammtf Dillon. fora Specia) Use Permit (SUP) to convert a sinulc4anlily, dwelling. located at 345 South Preston Road. Vinton. Viruinia. tax map number OEM 1.17-01-43.00, into a tiro-Iamily dwelling. 'I H F,11EFORE, RE IT ORDAINED by the COLInCII ofthe `l'own of Vinton, Virginia that the petition of Danny and ')'annnny Dillon, fora Special Use Permit (SUP) to convert a sim-ale- Iamily dwclhng located at 345 South Preston Road. Vinton. Vir-inia, tax neap nunibcr 061.17-01-=13.00. into a two-family dwelling be approved with the followino condition as ;accepted by the Petitioner: .No parking of vehicles in the front yards fronting }-lardy Road and South Prestun Read except on the e`istin., driveway, This ordinance is adopted on notion made by and seconded by with the following rotes r:CW'ded: AYl:S i\!` YS fAPPRC)WED: Bradley 1 . Grow, Mayor Town of Vinton :fittest: Darlecn R. Batley. 1 own Clerk ,N]INU`I ES OF `I111.: MEETING OF THE TONVN OF VINTON PLANNING COMMISSION I1l:I.11 ON THURSDAY, .IDLY 9, 2009, AT 7 P.M., IN 'THEI COUNCIL CIIAMBE'RS ATTHE VINTON NIUNICIPAL BUILDING LOCATEID AT 3I 1 SOUTH POLLARD STREET. kll`1,MB :RS PRESENT: MEA413I:I7S ABSENT: Dave .Jones C.W. Pave,,Jr. Bob Patterson Dawn 1N ichelsen Vice Chair ,loan Drelvery STAFF PREISEN"T: Anita McMillan, Plannivig and Zoning Director Karla'Turman, Associate Planner/Code Flnforeement Officer .1ulic S. 'Tucei, Planning and 'Zoning Coordinator OTI IF.RS 1)RE'SEN'T: Danny and 'kimmy Dillon, Petitioners PUBLIC 1-IEAIZING ACF.NDA 1. Cull to Order If. Approval of iMinutes: .January 29, 2009 public Hearing and March 12, 2009 work session 111. Election o1 Ot'licers IV. Public hearing: Petition of Danny irnd Tallimy Dillon, for a Special Use Permit (SUP) to convert a single-family dwelling, located at 345 S. Preston Road, Vinton, Virginia, tas male number 061.17-01-43.00, into a two-family dwelling. V. Other BLISilless VI. Adjournment '1'lic meeting of` the Vinton Planking Commission was called to order at 7 p.ni. by Acting Chairman Jmws. leis. Nliclieiscti. jMr. Pace, all(] Mr. Patterson were also present. Vice Chair Drewery was absent. The flext item of bLlslne>s was the approval of minutes. Acting Chairman Jones mentioned the minutes up ltor cipproval were from the public. licarin�g Of' January 29"' and the work session of lMarch 12`I,. Mr. Pattel'soll moved to approve both sets of ininuics as SLlblllltted. The motion was seconded by l'lr. Pace. A roll call vole was taken, and all members present hilted in favor of the motion to approve there as Submitted, f he colllllllsslon Was `']fell the choice of* holding elections this evening or waiting until the ALIgLlst nuvting in hopes ofhaving a Cull board present. Ms. Michelsen said she preFerrcd to wait until ALigLlst so !M,;� Drewery could be here. Mr. Pace said lie also preferred to wait until ALlgust, but the\, Should dchnitely hold elections then no matter. IMr. Patterson agreed. l hereforc, the election Of Officers will be 11CId clurirlg the nleetin0 in <iLI4ILIst. WORK SESSION PAGE 2 The next item oil the agenda was a Special Use Permit (SUP) retlLlcst by Danny and 'Tammy Dillon for ,4-` S. 111'cstoli Road for a Single-talnily conversion to a two-larnily dwelling. Acting C.hairillaIi Jones .1S1 Cd for Staff to give a report first. and then mentioned that the petitioners would be asked to prescnl their request. Actiil�� Chairman .[ones also asked that the petitioners introduec themselves. Mr, Dillon illIFOLILleed hirnself'and his wife. "fammy Dillon as the: petitioners and property oWnerS. MS. "1'urrllan then prescntcd )let- staff report, a copy of' which \vill be made a permanent part of* this record. When she finished her report. ActiIl!? Chairman Jones asked It the commissioners had any questions. Ms. Nllchelsen asked llin lookino at drawing, that the Dillons provided, ant' other houses could be placed on the property. !1'ls. Turman stated that the zoning ordinance would not alloy it. No other commissioners had anti' CILICS0011S at that time. Acting? Chairman ,Jones asked the petitioners to present their regLICSt. MS. Dillon stated that she and her husband own a real estate firm. Ms. Dillon said that the property had two kitchens and appeared to be a dLlplex to them when they looked at it. She said that Mr. Reed, of` App,lachlan Power. provided a letter stating that the structurC was tWO separate units and had two active powC1, accounts since 1983. A Ioriner owner. NIS. Andrea, also provided a letter stating that the structure (Iurill{C the time she owned it waS a duplex. Nis. Dillon said they have already rented it to two goocl tenants and have one: year leases with those tenants. She said tile\, have also spoken with the neighbors. anti tile\, are title eyith it being a duplex.. She said the neighbors appreciated that they had cleaned Lip the property. \Ms. Dillon said the\, think they have proven that it was a duplex f{}r several years prior to their e1v.IM'Ship of it and NLILICSted that the PC Urant a Special use permit for their to continue to use it as a dul)lt•x. Acting Chairman Jones asked ifthcv plan to live in the home or just use it as a rental property. Ms. Dillon said it will be a rental property. Actin�t, Chairman Jones stated that. if they grant the special lase: permit. the Dillons will have to follo\v the building regulations such as installin a fire wall between OIL: two units. Ms. Dillon aorced and stated that the units each have; their own entrances and exits, NIS. Dillon said that there are several other dUpICxCS In the area aI1d asked whetheI' the owners will be made to 17!'ln� those Up to code. Ms. NIcMillan stated t}lilt a certificate of occupancy IS required by the bulldina cc lillniissioner's office, and there inav be a waiver process for those requirements. However. the buildinea commissioners 0111Ce wOUld heed to address that ISSLIC oil it case -by -case basis. Pvls. IMckllllan Stilted that the special use permit process is the first step Ior the Dillons to be able to continue using the house as a duplex. Acting Chairman Jones asked if anyone else had any questions about the request. Ms. ` ichelsCn ai{t that. If the Special LISC permit IS granted, the bU11Cln£? CO1171111SSIOile1' 11'll} have the final Say {}tl ll1C OCCllpancy. iIMS. Dillon mentioned tile\' had looked forward to owning sonic property iIi Vinton. and that she was a uraduatC of' Wilham Byrd. Ms. McNIlllan stated that they will neat to Oct the Planning Commission s recommendation, and then the rcgLICSt wOUld go before COLlncil on ALItVUst 18'h, Mr. Dillon asked if they had completely Ailed out the grandfather status. NIS, McMillan stated that, when the lot was sold to improve Hardy Road, the grand€tither status was lost. Mr. Dillon said the owners at the tittle didn't have a Choice in Selling the property since the state Wanted it for the road improvement. Act!mu Chairman ,font's stated that he realized the Dillons had no control over the Sale of the property to VI)OT since they were not the owners at that time. NIS. iMcit'Iillan mentioned that being separate lots also l,lctorcd ill. Actin" Chairman Jones asked Mr, Pace if lie had all\, CIL1CS6011S. Nil-, Pace said It was his 11MICI-11alILIillt(' that the hOLlse had been a duplex since at least 19U. ivis. I lumcln said that, al cording to Apj)pIlacllian Power`s records. in additional meter was installed in 1983. Mr. Dillon stated that it had licCn a dtiplcx Cvcll longer than that. but <i'It}I only one meter. NIS. Dillon mentioned that the electricity PLANNING COMNIISSION WORK SESSION ,1UTIA9,2009 PACE 3 :ICL:OUMS were active until 2008. accordln�, to Appalachian Power. Mr. Dillon said they screen flicir lcllunls vCrN1 well in order to avoid problems. He said they have a 76 year old tenant in One unit and a prol'�:ssiorial woman and her son in the other unit. Mr. Dillon said lie likes to purchase properties and clt2-,[n tht2in tip to improve the nel'ohborhoods, Acting Chairman .[ones asked it'Commissioner Patterson 11,ld ziny conlinents or questions, Mr, Patterson had none at this time. Acting Chairman Jones asked I they 11a(1 a C011SCIISLIS on the matter and it'anyone had a motion on the request. iMs. Michelson made a Motion to ,rant the special use hermit request. She stated that she did not think that it would impact the nti,hborhood negatively. Mr. Patterson seconded the motion. Actim, Chairman Jones added that the L- Z�l J)"Irkinu area should be arram!ecl \,vithOUt LiSin" the front vard areas. Ms. Dillon said the), would be able to write somethim, like that in their leases and do on some occasions at other properties. Mr. I mcntioncd that they take care ol'the vards oftheproperties they own. which allows them to personally 'o ow to the properties and check on them. Ms. McMillan. for the record. clarified that the Planning ("(,mmission can make it a condition 01'the special use pen' -nit, She wanted to know it'they meant one 1'ront vard or both since it is a corner lot. Actim, Chairman Jones said both 1ront vards in the grassy area mmld be offlimits 1'or parkim, with this condition. ,%,Is. Dillon said they (lid not intend to allo", parking in those areas. Actim,, Chairman Jones asked tor a roll call on the motion and the added condition. A roll call vote was taken and all voted in Cavor of the motion and added condition. Acting Chairman Jones thanked the petitioners lor appearing bc]ore the board. Acting Chairman Jones closed the public hearing ztt 7:4 1 p.rn. "I hcrc was no other business to be discussed. Theretore, a motion to adjourn the n1CCt111(' was Made by NMv. Patterson and seconded by Ms. -Micliclsen at 7:42 P.111. Respectfully Submitted., Anita McMillan Planning Commission Secretary STAFF REPORT PETITIONER: Danny and Tammy Dillon PREPARED BY: Karla D. Turman CASE NUMBER: 1-07-09 DATE: June 18, 2009 A. NATURE OF REQUEST Danny anti `hammy Dillon. the Petitioners, who are also the property owners.. are requesting a special Ilse perni it (SUP) to convert an existing single-family dwelling, I ocated at 345 S. Preston Road, tax niap number 61 . 17-1-43 ): into a two-family dwelling, zoned R-13 Residential Business District, B. APPLICABLE REGULATIONS Article IV, District Regulations, of Appendix B, Zoning, of the Town Code Division 5, R-B Residential Business District § 4-23(b), Special Uses. § 4-25(b), Lotarea and lot width requirements. T1w intent of the RB district is to accoinniodatea limited range of offices and similar uses that are compatible with moderate density residential. This provides tier mixed use and other alternatives for C011%,cl'5ion of'dwellings or for i;cw construction in areas that are undergoing change, and are no longer viable as exclusively residential in character. Example of uses that are permitted by right in the RB District are single-family and two-family dwellings; offices; medical and dental clinics and kiboratorics; banks and other financial services; photography and other artists' studios, including incidental retail sales; barber and beauty shops, including incidental, retail sales of related products, 111LISle and dance instruction; business schools-. and day care centers. Some uses that are permitted by spccial use permit are townhouses; assisted care facilities; funeral lionics; fire stations and rescue squad facilities; major Public utilities. C. ANALYSIS OF EXISTING CONDITIONS 1'3ackizvound — In 1'ebrUary, 2009, the posti-naster made the planning office aware of a change of' address request for 345 S. Preston Road. The request Nvas to split the address between two Initial research showed that the house -was a single-family residence (SFR), '['here Is Ofle water meta. but there are two electric meters. Real estate records show the property as in SI-R as Although a two-thrally residence (TI"R) would be allowed in this zoning district, the lot Moos not meet the lot v,,idtli and area requircinents. § 4-25(b), Lot area aml lot width requirements, states that two-fianilly dwellings shall not be located on lots of not less than 12,000 square feet and 75 feet in width. The parcel has approximately 6,500 square feet in area and approximately 50 feet in width. 5 4-23(b)r Sjwcial Uses, allows property owners to petition the Planning Commission and Town Council for a Special Use Permit. in order to allow Fora two-family dwelling on a lot that di not meet the lot area and lot width requirements of § 4-25(b). I notified the property owners, Danny and'Familly Dillon, in February, 2009, that they could apply for an SUTI. Since that time. a lot of research has been done regarding the history of this property, Research Includes the following information: c) The former owners, Joseph and Elaine Andrea, purchased lots 14, 15, and 16 in July, 1981. [ have a. letter from her (attached) staling that the house was already a TFR when they purchased the property. Lots 14 and 15 were considered one parcel. o 'nre. house sits on lot 15. Lot 14 was sold to VDOT in 2000 due to the Hardy Road project. Lot 16 was sold in either 19S2 or 1987 and now has a SFR on it. Per Elizabeth Dillon, town attorney, if the structure was being used as a TFR at the time of the sale of lot 14 to VDOT, the Town could have technically blocked the sale of that lot, as it made thk2 use of the property as a 'TFR tinlawful. c Lot t 5 alone (toes not meet the current requirements for a TFR. It also did not meet the requirements for aTFR in 1981 or 1983. Lots 14 and 15 together would have made the TFR a conforming use in 1981 and 1983. • Carlton Wright, a co-owner of the company that owned the lots, and sold them to, the Andreas, has stated that the house tiaras not a TFR when it was sold to them. I)er.Mr. Wright, his partner.. Ron 0,wens, also does not recall that the house was a TFR when it W"Is sOld. Nin Wright and Mr. Owens have been unable to locate records frorn their Former business, so they cannot confine for sure whether or not it leas a SFR or a TFR. • In 1 "/80, N4r. Wright applied for a variance to allow hirn to build aTFR on Lot 14. It was denied. BZA records imply that the house that existed on Lot 15 was a SFR at the time. • I have documentation from AEP stating that in 1979, a meter was put on what is now called the upper apartment, a meter was added in 1983 for the lower apartment, We can assurne that sometime between 1979 and 1983, the house was converted to a TFR. • Ac:cordln'- to Ms. Andrea, both units were rented till until 2008. According to the water dept., the minimum amount of water was used between January 2007 and early 2008 when, the house was foreclosed upon. That appears to indicate that both units were not occupied. Mr. and -Mrs. Dillon fee] that the properly should be considered grandfathered, as they state that it has always been used as a TFR, and was not vacant for 2 years. Per Elizabeth Dillon, based on thy; information that eve have gathered above, the use of the property as a TFR became unlawf1il after the sale of lot 14. Therefore, the use cannot be grand fathered. 2 Location — 345 S. Preston (toad, part lot 15 I-lowcllvlcxN, Court subdivision. The existing structure is located on a level lot with a slight slope on the southern portion Of the Property. There is grassy yard, and a driveway to the north. Adiacent Zonlni,, and Land Uses —The property to the «rest is zoned R-B and is land that is owned by VDOT. The properties to the immediate north and northwest are zoned R-2 and are developed with single4arnily homes. The property to the cast, separated by S. Preston Road, is zoned R-B and is developed with a church. The properties to the south, separated by Hardy Road,, are zoned R-B. Two Properties are developed with single-family honics, and one property is developed with three Sets of*1'17 Ws, 1). ANA14YSIS OF PROPOSED DEVELOPMENT Site Lavout/Architecture - The Structure appears to have two (2) different access points, front entrance on S. Preston Road, and a side entrance from Hardy Road. There is a front porch on the S1111CAUN, To the rear of the structure, there is a brick structure that might be able to hold two (2) vehicles on a gravel area. Four (4) off-strcet parking spaces must be provided for a two-tamily dwelling. There is also concrete slab located to the southern portion of the property adjacent to the paved alley. The Petitioner has not indicated the location of the required off-street parking spaces. J`t)ur (4) parkingspaces will not cause the area to be paved. 0 Site Access -- S. Preston Road, a forty (40) feet wide right-of-way. Utilities — Public water and sewer services are available and the existing structure is served by public water and sewer services, 17%. UTURE LAND USE COMPREHENSIVE PLAN/U" -file 2004 — 2024 Town Comprehensive Plan designates this property and the surrounding properties as medium density residential land use area, F. STAFF CONCLUMON The, proposed LISC Is indiC',1MI in the special use permit application may be considered consistent with the general characteristics of the neighborhood. Staff would like; to state that, with a special use peril tit request, the Planning Commission and Town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use %\,III be compatible With the surrounding area and consistent with the pill -poses j the Zoning Ordinance. - Staff would recommend that the two (2) required fi-ont yards not be used for the required off-street parking spaces in order to maintain a green area along Hardy Road and S. Preston Road. The rvquircd fbUr (4) off street 1xii-kingspaces can be provided by using the existing two (2) space airport and the existing gravel area to accommodate two (2) more parking spaces. Ac(:ording to the Roanoke County Ruilding Commissioner, the building code requires that a one hour fire separation wall be installed between each unit. Fire rated construction is required to be (Icsioned b C; y a licensed architect. Therefore, to convert the existing structure into a two-family dwelling, it will require the services of an architect and submittal of stamped drawings to the Building Commissioner More a permit can be issued and before the structure can be converted into a two-family dwelling, A certificate Of occupancy will also be required. The Petitioner has not submitted any proffered conditions nor stamped drawings of the building, I 4 1(5/8/2009) Karla Turman - Preston Road From: "Elizabeth Dillon" <edillon@gmdlawfirm.com> To: "Karla Turman" <kturman@vintonva.gov> Date: 6/8/2009 8:03 AM Subject: Preston Road Karla, From the best information you have gathered, which is extensive,lt appears to me that prior to 2000, we could consider Lots 14 and 15 together and the use would have been conforming. Technically, we probably could have blocked the sale of Lot 14 when it was sold to VDOT or required the use on Lot 15 to conform at that time. Thus, as of 2000 when Lot 14 was sold, the TFR on Lot 15 became an unlawful use. They need to apply for a SUP. If they want to try to prove grandfathering, they will have to show the date the use originated and that it was conforming considering only Lot 15 and that it continued. Elizabeth Elizabeth K. Dillon Guynn. Memmer & Dillon, PC 415 S. College Ave, Salem, VA 24153 Telephone-, 540-387-2320 Facsimile: 540-389-2350 elizabeth.dillon@gmdlawfirm.com NOTICE from Guynn, Mernmer & Dillon, P.C.: This message and its attachments are confidential and may be protected by the attorney/client privilege. If you are not the named addressee or if this message has been addressed to you in error, you are directed not to read, disclose, reproduce, distribute, disseminate or otherwise use this transmission. If you receive this in error, please notify the sender immediately by e-mail and delete and destroy this message and its attachments, 'LU col t u7v 1� ­L (kv -&/5/20091 Karla Turman - Opinion Needed From: Karla Turman To: Dillon, Elizabeth CC: McMillan, Anita Date: 6/3/2009 5:11 PM Subject: Opinion Needed F,117,nbeth, In February, the postmaster made us aware of a change of address request for 345 S. Preston Road. The request was to split the address between two apartments. Initial research showed that the house was a single-family residence (SFR). There is only one water meter, but there are two electric meters. Real estate records show the property as an SFR as well. Although a taro -family residence (TFR) would be allowed in this zoning district, the lot does not: meet the lot width and area requirements. For it to be used as a TFR, a special use permit would have to be obtained. I notified the property owners, Danny and Tammy Dillon, of this in February. Per Mr. and Mrs. Dillon, when they purchased the property last July, they did so because it was inw-keted as a duplex, and they bought it as an investment property, Z�' Mr. and Mrs. Dillon have said that they Would apply for a special use permit. They have been dragging their feet, so I gave them a deadline of June 12 to turn in the application or remedy the violation. That kicked them into high gear and they have been doing a lot of research. So have 1. This is what we know so far: The former olvvncrs, Joseph and Elaine Andrea, purchased lots 14, 15, and 16 in July, 198 1. 1 have a letter from her (with a notarized signature) stating that the house was already aTFR when they purchased the property. Carlton Wright, a co-owner of the company that owned the lots, and sold thein to, the Andreas, has stated that the house was not a TFR when it was sold to there. The house sits on lot. 15. Lot 14 was sold to VDOT in 2000 due to the HardN Road project. Lot 16 was sold in either 1.982 or 1987 and now has a SFR on it. I have documentation from AE P stating that in 1979, a meter was put on what is no,,\, called the upper apartment; a meter was added in 1983 For the lower ,Apartment. We can assume that sometime between 1.979 and 1983, the house was converted to a TFR. Lot 15 alone does not meet the current requirements for aTFR. It also did not meet the requirements for a TFR in 1981 or 1983. Lots 14 and 15 together would have made the TFR a conforming use in 1,981 and 1983. In 12/80, Mr. Wright applied for a variance to allow him to build aTFR on Lot f6/51201)9) Karla Turman - Opinion Needed Page 2 i 14. It was denied. BZA records imply that the house that existed on Lot, 15 xvas a $FIR at the time. I sent you an email on 2/ 18/09. Please also refer to that email for details about water usage, etc. According to Ms. Andrea, both units were rented Up until 2008. Acc(-)rding to the water dept., the minimum amount of water was Used between January 2007 and early 2008 when the house was foreclosed Upon. That seems to indicate that both units were not occupied. Mr. and Mrs. Dillon feel that the use of the property as a TFR should be grandfathered, as Lots 14 and IS would have met the requirements in 1981 or 1983 for aI TFR. My concern is that no one is able to prove when it was converted to a TFR. It could have been converted at any time between the time the house was built in 1.930 and the time when the 2nd meter was installed in 1983. We have no way to know whether or not the property met the requirements for a TFR when it was converted, because we find no record of a ct)nversion. I need your opinion on this, please, Should the property be deemed as grandfathered? Or does Mr. and Mrs. Dillon still need to either apply for a special use permit, or comply? I would appreciate your response as quickly as possible. As I stated, I have given them a deadline of June 12 to either submit the application and fee, or comply. If they have to apply for an SUP., the June 12 deadline will ensure that it is heard by the Planning Cominission in early j I I ly. Thanks! Call me if you have any questions. Karla Karla Turman, CZO Code Enforcement Officer/ Associate Planner Town of Anton I I S. Pollard St. Vinton, VA 241 34.0-983-0605 :540-983-0621 (fax) TOWN OF VINTON APPLICATION FOR SPECIAL USE PERMIT * :applicant's name: �av*Vl 01 6KV11\1 76, 1 Address: (P 31 i k'-441a, 4"t kml-w� Date: PC Date: Owner's name- 'T7 *-'\ * I � C; t-� * IQ, Q 1-mation of property: Tax Map Number: v (v vti 0 43; 00-0000, Zoning: Size of parce](s): Existing land use: Future land use: Phone: q�o -ow) Zip Code: �_ �ole TC Date: Phone: q 0 Zip Code: JI-1 0 (E The Planning Commission will study special -use permit request to -determine the need and jLlstificatioD for the change in terms of public health, safety, and geheral.,welfare. Please answer the following questions as -thoroughly as possible, Use additional- space if necessary. Describe briefly the type of use and improvements proposed. State whether new buildings are to be constructed, existing buildings are to be used, or additions made to existing buildings. 0 To (t %s '�Y� C" I, ek e%l 4k E4,tc v'_ ')vd-o a__ tiov -e-%'\ "C e WC, t-'e,V. 4V ('S '40 4-1. Q ,66 Z r%x- *A f i o' V '11- tzkreod-i L-'VCP Why does applicant believe the location of the use in question on the particular property is essential or desirable for the public convenience or welfare and will not be detrimental to the immediate neighborhood? T-i L,�OL� c't� ru,us, tr) 'os l4a-pei.i 42tiJ Rcu4e q I e C. VI L'L&J u 1 4) t'. M A C4,u ft.�, -e-rc-44 1-1,.p ��4-Ve:4 q.,- r,4_ I k)l 4 c I Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area,�as. well as -the impacts on -public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue, i'� '-wuPov4s 4,, � r,, 9 '- (-�oro Ct ­7J.\ 4 (L r e. e, ', -S zQ vucV q -4-W, S P;Vpkd� '0 tb( et tl Z� ee_G'V�a VIAk' CLr,,zi' 'iO ext:4fL4 4'Yr e Lee—n—, c"'f" J + a" Vt<+ 4. Attach ConceptPlan of the proposed project. Plan must be. 8 -1/2 ` x I I". Plan shall show boundaries and dimensions of property; location, widths, and names of all existing or platted streets within or adjacent to the development; all buildings, existing and proposed, dimension, floor or area and heights; dimensions and location of alf,driveways, parking spaces and loading spaces;existing utilities (water, sewer) and connections at the site; landscaping ' d,ih an , elike. Architect's sketches showing elevations of proposed buildings, and complete plans are desirable and if available, should be filed :with application. 5. Please submit any proffered conditions at the site and show how they are addressed. I hereby certify that I am the owner of the property or the owner's -agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's/Authorized Agent: zr May 292009 To Whom It Mav Concern, This letter serves to give inforniation concerning the property located at 345 S. Preston Road Vinton, VA. 1, 1---Iaine M. Andrea along with my husband, Joseph P. Andrea, now deceased, purchased, on July 20., 1981, l-ot #14, #15 & 916 according to the Map of SCC6011 I I-I0WCIIViCW Court of record in Deed Book, 159 at Page 540, This property was sold to Lis as a Duplex by Jeffrey L. Owens. My husband and I used this property as a Duplex and we had several tenants during the time that we owned it from Julv 1981 to time 2009. Sincerely, Elaine M. Andrea STAT' Of-VIRGMA C1TY/C0TJNTY0F ,009, b\ , tO-WiL )oin(l instrument was ackilowledv The fbii ,ed bet' -)re me this day of May,- Notary Public Commissi0j,r�,xpj,-es. CHRISTOPHER M. STONE NOTARY PUBLIC COMMONWEALTH OF VIRGINIA R['G-,"4 7075284 Mrl, COMMISSION EXPIRES 10 :)4� S, PrQston Rd. Page I of' I om: jpread@aep.com To: drdillonO6@aol.com Subject: 345 S. Preston Rd. Date: Thu, 28 May 2009 3:05 pm To Whom It May Concern: As further verification concerning the dwelling located at 345 S. Preston Rd. in Vinton, VA, I am able to confirm that Appalachian Power Company had an active account on the meter serving the upper apartment between *1992 and 2008. Additionally there was an active account on the meter serving the lower apartment between 2003 and 2008. 1 can also say that the lower apartment had an active account prior to 2003 as well. Once .gain, due to privacy issues, there is not really any further information I can legally provide you without a subpoena, so unless you wish to serve one on our company, this is as far as I can go. It should give you a fairly good representation of the status of that dwelling. Sincerely, J.P. Read, III Customer Services Account Representative Appalachian Power Company 802 River Ave. Roanoke, VA litti)-,11'",cbiiiall.aol.coi-nl4295'-)Iaollen-Lislinaillllriiit.N4essage.aspx 5/28/2009 345 S Preston Rd. Page I of I From: jpread@aep.com To: drdillon06@aol-corn Subject: 345 S Preston Rd. Date: Wed, 27 May 2009 4:04 pm To Whom It May Concern: At the request of, and permission from the owner of the dwelling located at 345 S. Preston Rd. in Vinton, VA, I am verifying that Appalachian Power Company has had an electric meter installed to serve what is now referred to as the "lower apartment" since November 1, 1983. 1 also note that there has been a meter for what is now known as the "upper apartment" since March 1, 1978- Although I know nothing about this dwelling, I would figure that this was the meter that served the entire house when it was a single family home during its past history. In any event, from our standpoint it can be assumed that this dwelling has been divided into two separate units since 1983. Because of privacy issues, I am not allowed to reveal the names of any of the tenants during that period nor any information about their electric accounts. Sincerely, J.P. Read, III Customer Services Account Representative Appalachian Power Company 802 River Ave. Roanoke, VA http:"/webinail.,iol.conll421)5 I/aol/ell-Lls/iiiail/PrintN4essage.aspx 5/2 7/2 009