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Home My WebLink About4/21/2009 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilman Carolyn D. Fidler, Councilwoman William "Wes" Nance, Councilman William E. Obenchain, Jr., Vice Mayor AGENDA Consideration of: C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. CITIZENS' COMMENTS AND PETITIONS F. TOWN ATTORNEY Vinton Municipal Building ,311 South Pollard Street Vinton, VA 24179 (540) 983-0607 1 Award As -Needed Architectural and Engineering Services Contracts to Spectrum Design and Wiley Wilson — Resolution No. 1820 2. Approve FY 2009-2010 Operating Budget for Roanoke Regional Cable Television Committee — Resolution No. 1821 3. Right of Encroachment Request — 984 Lauderdale Avenue 4. Report on Housing Symposium — Karla Turman, Associate Planner 5. Identity Theft Prevention Policy 1. VML Policy Committee Nominations for 2009 2. Town Section Meetings, Vinton War Memorial 3. Announce Arbor Day — May 22 at 10:30 a.m. at the Vinton Historical Society I. COUNCIL J. ADJOURNMENT NEXT TOWN COUNCIL MEETINGS: Budget Work Session -April 27, 2009 Regular Meeting - May 5, 2009 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings, Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Utility Fund Budget Briefing 2 DATE: April 177 2009 ACTION NO. Reso, 1820 ITEM NO. H.-I ISSUE/PURPOSE: Request approval/authorization to award and execute As -Needed Architectural and Engineering services contracts to Spectrum Design and Wiley I Wilson, JUSTIFICATION/ SUMMARY: In December 2008, the Town Manager's office solicited proposals for General Architectural and Engineering Services for the several projects in the Town. Seventeen proposals were received and reviewed by staff. Spectrum Design and Wiley I Wilson were selected as the most qualified firms and negations began toward a contract for work detailed in the proposal. Staff' has negotiated contract with the firm (Please see attached rate schedules, etc) and would now like to request that Council approve to award the contract to the two selected firms as well as authorize the Town Manager to execute the contract and give the notice to proceed to the firm. ACTION Rl:Q U I RE_'D: Adopt Resolution 1820 accepting the proposal, atithorizing the Town Manager to execute the contracts and give the notice to proceed, RESOLUTION N|0.1M20 AT A REGULAR MEE-TING OF TI-IE VINTON TOWN COUNCIL ON l[0ESDAY, APRIL 21, 2000i AT 7:00 P.M., INTHE COUNCIL CDDAMBEIRS OF THE VUNTON MUNICIPAL B0DDLING, 311 SOU-1-1-1 POLLARD STREET, VVNTON, V8RGlNUA WHGKG/\S, the Town Monuocr and Public \V0rkn 0enodrnonto anticipate that utvcnu| capital improvement projects funded by various capital improvement [nudo`viU require the use of urohitcuiuro| and engineering design services and additional projects [loi ouncrt|y scheduled Could arise duringthe period April 2O09-June2A|\ that will require tile usun[ architectural and engineering design services; \VHEKB/\S, the Town Manager and Public \Yodko Departments have dcrnmns|rokn] that the use o[ u pool of architect and engineering design firms that have passed u competitive bidding process oil an as -needed basis eliminates much of tile delay and costs associated with project -by -project bidding;and WHEREAS, in December 2008 the 1\xvn iomuu] u Request for Proposals for /\o-KJccdcd Architectural and l"nginccdng Services and the Town n:ocivud seventeen proposals that were reviewed by a panel consisting o[|`ub|ic Works Assistant Director, AssistantTown Manager, P|unninoDirector and Dispatcher VVmvncGuOey;and \YHEKCAS. \hc panel selected the proposals o[2 fionu, Undingthat all have the technical cxpcniau to po'[bon the work required, and that each clearly demonstrated their understanding of the technical cump|cmiiiCS and |ouucy involved in imp|Crncn|ing public capital improvement projects-, and Y/HC82AS, the two firms selected are: Sncc|nnn Design and Wiley Wilson, and WHEREAS, each contract with u Uno Would be for an unIouni S}00lK}0 per individual project order or in aggregate o[S5OVO0Oover tile three year period April 2009 ihouu1-1h]unoZO}|:and YVHEK2A5.tile Assistant Town Manager will manage tile coniruc1s� yQONV, THEREFORE, BE IT BiESOL'/E10^ that the Vinton Town Council hcrc6v authorizes the Town K4onugcr to enter into Scrvicu Conium(a k`r As'l4ccdod /\rchi(cc1uru| and Engineering Services. with the flollowing firms for all amount not to exceed $100,000 per vendor over the three year period April 2VO9through June 20||: � Spectrum Design Motion made h» ,aoC seconded by AYES: NAYS: ADOPTED: Bradley E. Grose,, Mayor ATTEST: Darleen R, Ballev., Town Clerk 2. Request for Atmroval of the FY 2009/2010 OoeratinuBuduct— Roanoke Valley Regional Cable Television Committee — Resolution No. 1821 ISSUE/PURPOSE: FY 2 009-2 010 Roanoke Val Icy Regional Cable TV Operating 13 udget ACTION REQUESTED: Approve the Operating Budget for the RVTV-Channel 3 ) station in the amount of$3 )59,411 ($41,021 ofthe total amount will be funded from RVTV Rollover Account which reduces the amount to be Funded by the three local governments to $318,390), as recommended by the Roanoke Valley Regional Cable Television Committee. JUSTIFICATION: The Roanoke Valley Regional Cable Television Committee discussed and recommended the annual budget as presented by the Cable TV Government Access Director, Elaine Simpson for operation of the cable access Channel -3 ) for FY 2009/2010. The recommended budget of $359,411 covers personnel.. leasing fees, and general operations ofthe cable access channel. As you are aware, the budget is funded proportionately by the Town of Vinton, 1� City of Roanoke, and County of Roanoke. Each locality contributes a percentage of the total budget based on the locality's percentage of Cox Cable subscribers, For the FY 2009/2010 operating budget of $359,411 (minus the $41,021 or $318,390), Vintori's percentage allocation based on subscribers at the end of Decernber,2008 is 4%, orthe amount ot'$12,736 of the total budget as follows: Localih, Subscribers City 271543 County 23.406 Vinton 2,483 Percentau Amount 52% $165,563 44% $140,091 4% $ 12,736 In addition to the City's share of the above $318,390, )90, the City will also Day, $' )J )60 tor closed captioning for City Planning Commission meetings. For your information, enclosed is a copy of the budget prepared by Elaine Simpson and presented to the Cable TV Committee for review and approval in the amount of $3 5' ),767. BUDGETARY 1IMPACT: As noted above, Vinton's share of the 2009/2010 budget would be $12,73 )6, and will be appropriated in the upcoming FY 2009/2010 budget for the Roanoke Valley Rc()joj)al Cable Television Committee. IZESOLUTION NO. 1821 IS ENCLOSED RESOLUTION NO. 1821 ATA REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 21, 2009, AT 7:00 P.1M. IN THE COUNCIL CI-IAM13ERS OF THE VINTON '\,IUNICIPAL BUILDING, 311 SOUTI-I POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town ol'Vinton,along- with Roanoke Count), and the City of Roanoke pursuant to ordinance, have estabtishcd the Roanoke Valley Regional Cable Television Committee, in part to assist with the development of educational channels and governmental access cable programming; and, WHEREAS, each member jurisdiction annually approves the operating budget prepared by the Cable TV Government Access Director and recommended by the Roanoke Valley Regional Cable'l-elevision Committee for operation of the cable access Channel 3. NOW,THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the 2009-2010 operating budget in the arn0L111t of $359.411 (minus $41.021 or $318,390), of which Vinton's allocation based On Subscribers is 4%, or the amount of $12,7336 of the total budget. 9 "Phis resolution adopted on motion made by Councilinernber I and seconded by COLInCili-nernber . With the following votes recorded: AYES: MAYS: APPROVED: Bradley E. Grose, Mayor AITE, ST: Darleen R. Bailey. 'town Clerk U Roanoke Valley Televl*S1*04 IL'Ait.I :.a Budget, Proposal Title Client Length Dr. Martin Luther King, Jr. — Highlight Video City of Roanoke 28:00 Citizen Appreciation Day PSA City of Roanoke :30 RCPS Spelling Bee — Highlight Video City Schools 17:00 Student Riders — Valley Metro PSA City Schools .60 Kite Festival PSA County of Roanoke -.30 Camp Roanoke Open House PSA County of Roanoke :30 Western VA Regional Jail County of Roanoke 830 Parks & Rec. Summer Registration PSA County of Roanoke :30 Central Middle School County Schools 11:00 Citizen Appreciation Day — Highlight Video City of Roanoke 19:00 (4) Teacher of the Year Packages City Schools 30:00 Highland Park Centennial — Highlight Video City Schools 7:00 Step Program City Schools 13:00 Student Government Day Town of Vinton 11:00 Vinton Arbor Day Celebration Town of Vinton 6:00 Carbon Footprint City of Roanoke 9:00 Student Clean & Green Video City of Roanoke 3:00 Teacher of the Year Ceremony — Highlight Video City Schools 30:00 TEK Camp Highlight Video County of Roanoke 5:00 Parks & Rec. KIOSK Video County of Roanoke 16:00 Elmer Hodge Retirement Video County of Roanoke 26:00 Pack the Bus PSA County Schools :30 State of the City Address City of Roanoke 28:00 Emergency Communication Center County of Roanoke 9:00 E-Waste Event PSA County of Roanoke :30 VA Parks & Rec. Conference Promo County of Roanoke 8:00 New Specialty Centers Video County Schools 8:00 Facade Program Town of Vinton 10:00 Park Partners County of Roanoke 8:00 PA Title Minds in Motion Parent University Burton Center for Arts & Technology Parks & Rec. Winter Registration PSA State of the County VML Video (2) Earth Summit PSA New Williamson Rd. Fire Station Roanoke Co. Informational Video Green Ridge Fire Video Business Owner Safety (Police) DARE Camp PSA (4) Focus on Crime Prevention &, Safety (12) "The Spot" &, "Library Happenings" Total Minutes Produced Client Length City Schools 5:00 City Schools 10:30 County of Roanoke 15:00 County of Roanoke :30 County of Roanoke 34:00 City of Roanoke 7:00 City / County :30 ca. City of Roanoke 8:00 County of Roanoke 7:00 County of Roanoke 18:00 City of Roanoke 8:00 City of Roanoke :30 County of Roanoke 6:30 ca. City of Roanoke 6:30 ca. 580 Minutes (9 Hours & 40 Minutes) The approximate rate for Video Production work in the private sector is $1,500 per finished minute. RVTV produced 580 Minutes (9 hours & 40 Minutes) of Stand Alone Video Productions in 2008 which totals $870,000 in Production Value. Total Title Client Time 12 Inside Roanoke City of Roanoke 30:00 ea. 12 Roanoke County Today Roanoke County 30:00 ea. 12 Spotlight On City Schools Roanoke City Schools 30:00 ca. 12 Accent Excellence Roanoke County Schools 30:00 ea. 3 Roanoke County County of Roanoke 30:00 ea. Business Partners 3 REConnection County of Roanoke 30:00 ca. Total: 54 Television Shows Q Total Stand Alone Productions Total Productions City of Roanoke Roanoke County Town of Vinton 60 34 23 3 Percentage 57% 38% 5% 33192=1 Totals Meetings 24 Regular City Council Meetings 11 City Planning Commission Meetings I City Council Budget / School Board Interviews (May 1) I City Council Budget Adoption (May 12) I City Schools Facility Meeting (Nov. 12) 23 Regular Board of Supervisors Meetings I Special BOS Meeting — Non -Profits (March 18) Total: 62 Government Meetings RVTV additionally covers many Groundbreakings, News Conferences, and Special Events County Fleet Service Groundbreaking North Co. Fire & Rescue Station Groundbreaking Tons of Fun Event, Roanoke County Garden City E-branch, Ribbon Cutting Ceremony Williamson Rd. Fire Station, Ribbon Cutting Ceremony City Schools Convocation Ceremony El RVTV Proposed 2009 - 2010 Budget 2008-2009 Budget Proposed Remaining % Expended 2009-2010 Balance (12/31/08) 1010 Regular 192,845.00 192.967.00 100,972.59 47.64 (Actual 192,967) 2100 FICA (Employer 7.65%) 14,75100 14,762,00 8,027.24 45.59 2200 Retirement - VRS (14,03% of Salary) 26,130.00 27,074.00 13,596.97 48.89 2202 Deferred Comp Match (650 x 4) 2,600.00 200.00 1,480.00 43.08 2300 Group Health Insurance 23,134.00 28,182.00 9,891.84 56.50 (Actual 28,182 - I Additional Coverage) 2310 Group Dental Insurance 986.00 1,131.00 349,02 61.73 (Actual 1,131 - I Additional Coverage) 2400 VRS Life (L] 3% of Salary) 2.179.00 2,179.00 1,418.91 34.88 2500 Long Tenn Disability Insurance 360.00 360.00 196.82 45.33 3013 Professional Services - Other 27,500.00 27,500.00 14,370.25 47.75 (Closed Captioning, Dubbing etc.) 3013A CC - City Planning Commission City Only 3204 Repairs Vehicles (By Garage) 400,00 400.00 337.00 15.60 3209 Repairs (Other Equipment) 2.000.00 1,500.00 1,818.86 9.06 3305 Maintenance Service Contracts lfiKOO 900.00 1,285.69 19.64 (Telephone) 5210 Postage 175.00 100.00 166.30 4.97 5230 Telephone 4,000.00 4,000.00 2,168.58 45.79 5235 Cellular Phones 480.00 480.00 250.43 47.83 5305 Motor Vehicle Insurance 1,300.00 1,300.00 199.00 86.69 5308 General Liability Insurance 2,550.00 2,550-00 787.00 69.14 5410 Lease/Rent of Equipment. 500.00 250.00 500-00 0 5420 Lease/Rent of Buildings 36,697.00 37,798.00 18,530.44 49.50 (8 x S3,118.60 4 x $3,212.16) 5501 Travel (Mileage) 200.00 200.00 152.97 23,52 5520 Dinner Meetings & Luncheons 200.00 200.00 40.00 80.00 5801 Dues & Association Membership 278.00 278.00 00.00 100.00 (Public Relations Society of America) 6010 Office Supplies - General 800.00 800,00 476.11 40.49 6013 Small Equipment & Supplies 2,700.00 2,700.00 2385.70 19.05 6014 Video Supplies 7,700.00 7,700,00 3,184.70 58.64 6080 Gas, Oil & Grease 1,500.00 1,300.00 1,008.54 32.76 6091 Tires 200.00 200.00 177.74 11.13 Total $353,767.00 $359,411.00 $183,398.76 48.16% 213500 Amount to be funded from RVTV Roll -Over Account -$41102 1.00** Amount to be funded from Member localities $318,390.00 *In addition to the City's share of the above $318.390. the City will also pay $3.360 for closed captioning for City Planning Commission meetings. "Amount consists of S35.377 (a 10% reduction of last year*s total budget), plus an additional $5.644 in increased costs as shown above. RVTV expended 98.10% of its FY2007-2008 Operating Budget 9 RVTV Financial Report Current Account Balances as of January 30, 2009 213200 (2008-2009 Operating Budget) .............................................. $158,122.58 2) 3450 (New Cox Cable Capital Grant) .............................................. $1,029,848.85 (Balance includes accrued interest.) (Cox has made all payments due for Capital Grant) 213500 (RVTV Year -End Rollover Account) .................................... $157,430.30 Account 213500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which may be used for future capital purchases or the operating budget. 2008 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5c/,O) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke. County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2008, Cox Communications paid to the Commonwealth of Virginia a total of $2,245,770 (City $1,147,511, County $998,579, Vinton $99,680) for the benefit of the City of Roanoke, County of Roanoke, and Town of Vinton. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. The three localities have previously agreed to allocate up to . twenty percent (20%) of the above total revenues (which used to be referred to as franchise fees) received by the localities to the RVTV operating budget. For the coming year, that amount would be $449,154. However, RVTV is requesting an operating budget of $359,411, which is $89,743 less than the amount that could have been allocated under the above formula. M SUMMARY OF INFORMATION: I'lieproposed RVTV FY 2009-20 10 Operating Budget is $3 ) 5941 1, The CableTV Committee is being I-C(ILICsted to reduce the current 2008-2009 Operating Budget ($3 5 3,767) by I 0%� and Use that I-CCILIced aMOUnt ($3 ) 18,3 )90) as the aMOL111t to request frOill member localities. The Committee is being requested to fund such 10% redU01011 ($35,377) plus an additional $5,644* (a total ot'$41,021) from the RVIN Year- E'nd Rollover ACCOLint, which represents the unused Funds from the Operating Budget since 1991. The Year 1--nd Ikollovcr Account has a current balance of'$l 57,43 )0.3)0, which can be used to pay the $41,02 1. *Additional .1111OLlilt of$5.644 relates to necessary increases in the Budget. See detailed Budget on Ila-c 5 ot'2009 -2010 OperaB ting udget Proposal for fine item details. The proposed budget includes funding , Im closed captioning services for both the City Council and Board of Supervisors tMeetillus. RVIN expended 98.10% of its FY 2007-2008 Operating Budget. FISCAL IMPACT' The total RVTV bud -et request is 5359,411 , consisting of$') 18,390 from the member localities and $41,02 1 from the R WIN Rollover Account. Cox calculates the percentage ofsubscribers (December 31, 2007) in each locality as follows: (2007 number of Subscribers in parenthesis) Locality Subscribers Percentage City 27,543 (27.558) 524Y., (49% - 2007) County 23.406 (26,678) 44-Vo (47% - 2007) Vinton 2,483 (2,482) 4%, (4% - 2007) Total 53,432 (56,718) 1m)(Y. (100%) 2 Based on the above fiom-cs, each member's contribLiti oil tothe $3] 8,390 for the localities part ol'the total 2009-2010 Operating Budget of'S359,411 ($41.021 ol,which aMOUIlt Nvill be t1inded from RVTV Rollover AccOL111t) would be as (allows: 2008— 2009 Budget Cit $173,346 County S 166? 70 Vinton $14.151 Total S353,767 Each member's j)-art of* 2009 — 2010 Budget $165.563* (52%) $140,091 (44%) $12,736 (4%) $318,390 *Iiiaddition tothe City'ssnare ofilicabove $318,390,the City will also pay $3,360 Ior closed captioning for City Plannin,, Commission meetings. To: Roanoke Regional Cable Television Committee From: Elaine Bl,iys. Director of Cable Access Date: April 3. 2009 Re: FY 2009-2010 Operating Bud -et Proposal BACKGROUND INFORNIATION: Roanoke Valley 'felevision, RVTV Channel 3, is a Government & Educational Access Station serving the City ot'Roanoke. Roanoke Counter, the Town of Vinton and their respective school systems. The operational bud -et fior RVTV is provided by the three governments, based on the proportion of Cox Customers located in each jurisdiction. Currently, RVTV eniploys five full time staff members. 'rhe staff produces original videos, monthly television shows, and covers live government meetings. Roanoke Valley Television produced the 661lowing for 2008 — 2009: 54 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools. -1 r ,(12) Accent I"Xcellence., 0) Roanoke County BLISiness Partners (3) RE -Connection • 62) Government Meetings (24) Regular Roanoke City Council, (23) Regular Roanoke C01.1111y Board of Supervisors. (11,) Cl(v Planning Commission Meetings, & other additional mectinus 60 Original Video Productions `x, Carbon Footprint,Tcacher ofthe Year, Green Ridge Fire, Specialty Centers, Vinton F'a4ade Program Additionally, Roanoke ValleyTelevision covered IlUrnerOLIS special events illClUding ground breakings, dedication ceremonies and news cont'crences. Z__� Roanoke Val ley'Felevision produced a total of 60 Stand Alone Video, Productions last ,vear J,61- the three localities and their school systems. The approximate rate for video production work in the private sector is Sl,5()O per finished minute. Roanoke Valley Television produced i80 Minutes (9 Hours & 40 Minutes) which totals S870,000 in Production Value. RVTV also produced 54 Original TV Shores lor a total of'27 Hours of Programming. DATE-: April 17, 2009 ISSUE/11URPOSE: The property owner at 984 Lauderdale Ave. has constructed a fence within the right-of-way owned by the Town of Vinton. The Zoning Inspector identified the issue and determined two issues: (I ) the fence is located with the right-of-way, and (2) the height of the fence is not in conformance with the Zoning Ordinance, The property owner was instructed to request approval from Town Council for the R-o-W encroachment first and then address the height of the fence. IUSTIFICATION/ SUMMARY: The property owner, Mr. Jason Boothe, began construction ZD to replace the existing fence on his property the week of' April 6, 2009. The existing fence dates back at least 15 ),cars and was located in the right-of-way. The new fence is placed in the same location and is the same height. The fence location does not create a public safety hazard due to its location and proximity to the intersection of Lauderdale and Clearview. It was replaced in the same location as the previous fence. The property owner understands the implication of the fence in the right-of-way and the fact that the town accepts no responsibility to replace the fence due to damage or an), need to remove it for work in the right-of-way. The height of the fence also does not conform to the Zoning Ordinance standard for fence setbacks on corner lots. The maximum height of a fence is 4-feet unless it meets the 15-foot setback ,vhich -allows the fence to increase in height Lip to 8-feet. The purpose of the Zoning Ordinance standard is two -fold: (1) safety at intersection and sight distance, and (2) aesthetics. In the past 6 months, the town has enforced this requirement on a minimum of four properties, all of which were after the feile-e had been constructed. I believe there are other standards by which to apply that will address both purposes of the Zoning Ordinance as well as be beneficial to the property owners. Staff recommends evaluating the fence standards on corner lots and developing an amendment to the Zoning Ordinance for review and consideration by the Planning Commission and Town Council. While this evaluation and consideration takes place, the Town will not continue with processing the zoning violation at the property in question. ACTION REQUIIZED: Recommend approval ofright-of-way encroachment at 984 Lauderdale Avenue. Refer fence standard amendment to the Planning Commission for review and recommendation. Chris Lawrence Vinton Town Council 311S. Pollard Street Vinton, VA 24179 ToWhom |tMay Concern: | have received your letter in reference tomyprivacy fence. The fence isarepair/replacement of the old fence that has been in place for at least 15 years. Some of my neighbors believe it was been longer than that. |amwriting you to let you know my reason for the fence. bbsolely for the safety and privacy of my two children. VVelive onavery busy street that vehicles tend &ogoabove the speed limit of25mph, which is amajor Concern. It also does not allow rmychildren tVplay inthe front orside yard. Another reason iomore recent there has been some strong drug activity that has happened imthe neighborhood. This has not happened once but twice towhere the SWAT team has been called. With all the kidnapping that is going on in the country I am scared to let my children play in the yard/neighborhood without protection. | have also purchased a trampoline and asyou know children are attracted totrampolines. This is another concern of mine that other children getting on the trampoline without my permission and injuring themselves. Without a0t privacy fence nnabusy street the chances ofthis happening iovery |amwriting this toask you asatown to allow metokeep the fence where it is solely for the safety of my children. It also has improved the looks of my home and your street corner. I know there are several other fences in the neighborhood that doesn't meet these standards. So to me this is only a technicality because of the repair of an existing fence that has been here for at least 15 yrs. Town Council |arnasking you toplease consider the safety ofn`ychildren and the looks o{myhome and Jason L. Boothe 311 S. POLLARD STREET VINTON, VIRGINIA 24179 PHONE (540) 983-0607 Chris Lmvrencc FAX (540) 983-0Town Manager 626 :7 April 9.,2009 Jason L. Boothe 984 Lauderdale Avenue Vinton, VA 24179 Re: 984 Lauderdale Avenue, 'Fax Map Number 71,5-1-71 Zoned R-1 Residential District Dear Mr. Boothe: As we discussed on April 8, 2009, the fence being constructed at 984 Lauderdale Avenue does not conform to the setback and height requirements of the Vinton Zoning Ordinance. Not only does it not conform orni to the setback and height requirements., it appears to be located within the toxvn*s right- of-way. I spoke with Anita McMillan and Karla `Turman in the Planning Office to determine what steps you need to take in order to brim) the property into compliance. During this discussion, Ms. McMillan pointed out that only the Vinton 'Town Council can give permission to a property owner to encroach into the right-of-way. Please submit a letter to the members of the Vinton Town Council stating your request, Please include the reasons why you lieel that the Vinton ']'own Council should allow the fence to encroach the right-of-way. In order lor your request to be placed on the agenda of the Vinton Town Council's next meeting, zn please submit the letter no later than Tuesday, April 14, 2009. Please send the letter to Darleen Bailey, '1-'o%\,n Clerk, 311 S. Pollard Street, Vinton, VA 24179. As discussed during Our conversation, continuing to construct the fence at its current location is done so at vour own risk. Should the Vinton'fown Council not allow the encroachment, You would Nir. Boothe, 4/17/2009 Page 2 be required to remove the fence from the right-of-way within thirty (30) daVS OfCOUnciFs decision. In order to place the fence On your private property, you WOUld then be required to conform to the setback and height regulations. Should you have any questions regarding this matter, please contact me at 983-0607. Sincerely, Chris Lawrence Town Manager cc: Anita McMillan, Planning Director Mike Kennedy, Public Works Director lslizabeth Dillon,Toxvn Attorney Fence in 2008 April 7., 2009 Town ofVinton, Virginia Identity Theft Prevention Policy i Preamble. The Federal Trade Commission ('^FT[`) has instituted rule (the "Rule`|l, whereby all creditors, as dcOnu] in the Koke must implement u written identity theft preveodmnpnogrann to dctouLprcvcntxnd mitigate identity theft in connection with i)tho opening o{anaccount wrii any existing account. The Town o[Vinton Utilities (the ivacreditor for purposes n[the Rule. U. Identity Theft Policy. It shall be the policy oFthe Town that employees 0[the Town shall take certain steps to comply with the do|c as hereinafter defined, which steps together shall onnu1itotc the Town`s Identity Theft Policy (the "Policy" or "Program"). Also contained in this Policy are the Tovvn`u procedures for compliance with the Virginia breach of personal information notification statute. A. ()Pcning- New Customer Accounts, Whenever any new customer applies to the Town for vvo1er and/or sewer service, the Town shall require the applicant to submit certain in6onoo1ioo` including but not |innhod to, the applicant's nmrnc, the address for which service is and the app|icmnt`s omcim| security numher. Upon the securing nfthis information,the Town shall run 4check nn these three information Fields agairistUhe Twwn`m CunrnI database in order to see if any ofthe fields are duplicates. In the event that any duplicate names, uddrromoo or social security numbers show up on the Tuwn`a current database, the Town shall identify the duplicates as "Red Flags" and ahmi| Nho0 use due diligence in order to determine whether any identify theft is being attempted or has occurred. Such due diligence s6o| include an attempt to verify the validity of any new oustno}ur information that is subn)iikx1 and that has �oun N identified as a Red Rog, as well an attempt to vcrifv the validity of the inKznnadmn onthe existing database that comprises the Red HuB. If in the Tov/n's opinion invalid information has been o/brnhccd or exists on the systmn. the Town shall notify the ou in question. As ap iute, the Town may also take such other mkls including: U monitoring o[the new and existing accounts, 2] not opening the new acuounL; 3) domiu-U)e exisbnouccoun(; 4\ notifying law enforcement officials; or 5) making o determination that no response is warranted under the particular circumstances. l6CFKPart 68| Revised 3/10/2009 1 of 8 Identity Theft Prevention Policy B. Existinc Customer Accounts. The Town shall regularly monitor existing customer accounts, authenticating customers where necessary, monitoring transactions and an," suspicious account activity and verifying the validity ofany change o[address requests orother account change requests. In addition. vvhcmc appropriate, the l'ovvn may also take any Of the steps listed in {L.A.2 and I/./\A.-7 above. C. 0o2oint-,/\dnninimtrudoo. The Town shall take such steps so as to periodically update its procedures for detecting Red Flags and potential identity theft, taking into account factors such as the Tupvu`m experiences with identity theft and changes in the methods to identify and mitigate identity theft. As well, the Town Board of Directors or some committee |hc xmnc shall have oversight over the Program and shall be provided reports by Town staff generated in conjunction with the running of' the Program. In addition. the Town shall update this Policy from time to time as nocdcd, and in mo]cr to maintain compliance with the Rule, uscontained in 16CPR Pmrth8|. D. yiniuia Breach o[Personal Information Notification Statute. The Town xhuU take such steps as are necessary in mrder' to stayin compliancewith the Virginia Breach of Personal information Notification Skatuk� Virginia Code Section 182-186.6 (the "Statute"). The Statute requires the Town to report any unauthorized breaches of' its customer du1abuxo or other uyutcnus housing personal information of its customers. The report must be made to both the Off -ice of the Attorney General and in any affected customer whose personal information has been.. orisreasonably believed to have been accessed and acquired by an unauthorized person. The Statute specifies the type o/` notice that is acceptable. &ucep1ub|c notice l) written notice tothe last known postal address lnthe records o[the customer orbumiocso-, 21telephone notice; 3)c|eo[n}uiu notice; or 4) substitute notio� in specific instances under the Statute. The contents of, and description to be included in the notice are specified in the Statute. The Town abuU update this Policy from time to time inorder io maintain compliance with the S1ukkc' Revised ' ) / 10/2009 2 of 8 Identity Theft Prevention Policy ["ART I DEFINITIONS l.For purposes 0fthis Policy, the term '�11cuoun/^shall mean upersonal orbusiness utility account with Town of Vinton Utilities. 2.For purposes of this Policy, the term Theft "shaDmean afraud comm ittedm attempted using the identifying information o[another person without their permission nr }. For purposes ofthis Policy, the term "Red /7ov"shall mean apattern. practice, orSpecifiu activity that indicates the possible existence of identity theft. Part 2 provides a specific description ofw/hichRed Flags are applicable 10this policy. 4' For purposes o[this Policy, the tcnn iox/= shall mean the manne name, birth date, and ID provided is found against one or more addresses in our current records. 5. For purposes o{this Po|icy, the (cnn "ilYlnno(c/md yhaU mean the I provided is found in Our records but tile no/nc provided does not match the name associated with our records and vice versa, 0rdate o[birth provided does not match the duten[bir1h associated with our records. 6.For purposes nf\hisPo|icy, the term "Key uccoxo/ uhoUmean tile data elements required inorder tnopen ail account (tile full name, date nfbirth, service address, and |Dnumnbcr . ' For purposes o[this Policy, the term "11CCV{.n/6e'shall mean the access violation code and associated information used when documenting an account for possible red Dug. The information entered inthe miscellaneous note will bename ofperson calling, phone number from caller identification, when available; and nature of information attempting to acquire. Revised 3/10/2009 -) of 8 Identity Theft Prevention Policy PART 2 IDENTIFICATION OF RELEVANT RED FLAGS The Town of Vinton Utilities adheres to the following procedure when opening a new account for utility billing or credit financing for a new connections, when accessing account information, and when updating account information on existing accounts in order to determine potential identity theft. This procedure shall be followed when interacting with customers in person and on the telephone. In addition, cashiers will identify potential identity theft when processing check payments. The following events/occurrences are considered "Red Flags" for purposes of this policy: A. The presentation of suspicious documents, such as: 1. Documents provided for identification which appear to have been altered or forged. 2. The photograph or physical description on the identification is not consistent with the appearance of the applicant or customer presenting the identification. A lease appears to have been altered or forged. or gives the appearance of having been destroyed and reassembled. B. Providing suspicious personal identifying information: 1. The Identification Number provided is the same as that submitted by another custorner. 2. The person attempting to open or access account information fails to provide all required personal identifying information. 3. Personal identifying information provided is not consistent with personal identifying information that is on file with Town of Vinton Utilities. C. Notice from customers, victims of identity theft, law enforcement authorities, or other persons regarding possible identity theft in connection with accounts serviced by the Town of Vinton Utilities. Revised 3/10/2009 4ol-8 Identity Theft Prevention Policy PART DETECTION, PREVENTION AND MITIGATION The three processes within the Town which may result in the detection of identity theft: 0 When mmaccount is opened 0 When nmaccount isaccessed (D When payments are made on the account. l.()meninuon account Detection In order for a customer to open a nexv account, they must provide at least the following information/documentation: m- Full Name,; b. Date ufbirth (ind\vidua); o.Service Address, and; d. identification number which shall be.- 6l For US. citizen, aoocid security number; or (ii) For non-U.S. citizen, one or more of the following: usocial security nurn6er-,passport number and country o[ — issuunce, 1-94 fbnn with refugee uuno6or, or valid driver's |iumnoc number; The following optional information may bcprovided and, ifprovided. vviU be validated: c.Additional Nmrnc0nbnvcmccemm<othe ucooun(' , f. Social Security number ofadditional narne to have access to the account; g. Date of Birth (individual) of additional name to have access (nthe account; h.Avalid lease may 6u required ` for rented properties, prevention If the custorner wanting to open a new account provides documents for identification or a signed lease or signed purchase dOCUrnents that appear to be altered or forged, the account will not he opened. /\|so` if the photograph or physical description on ihe identification is not consistent with the appearance o[the applicant orcustonuer Revised 3/10/2009 5 of 8 Identity Theft Prevention Policy Once the kej, account elements are received, the Customer service representative will check for duplicate or mismatched information against existing customer information records. If there is no duplicate or mismatch, the account will be opened. If there is duplication, the Customer service representative will check whether the information is associated with an inactive account in which case the account will be opened. If the information is associated with an active account, the customer service representative will follow up with the customer to see if they want the existing account closed as well as opening the new account. Mideation When duplicate in brination is found and the person's response is that they have not the service with the Town, or when there is mismatched information the customer service representative will ask them to come to our offices with their key account information as well as a signed lease or signed purchase documents. The existing account(s) will be investigated and, if determined to be subject to possible identity theft, the "ACCV Code" information must be added on the existing account(s), 0 If the person does not come in within 3 business days, and there is an active account at the service address in question, a customer service representative will contact that Customer to warn of a potential identity theft. A decision will be also be made as to what additional actions are needed, including a determination if it is necessary to contact law enforcement, 0 If the person does come in and present their kev aCCOUIV il?1607101ion and a signed lease or signed purchase document, the existing customer will be contacted to verify their ke ' v account information. ll'OUr records on file are incorrect, we will make the necessary correction(s), otherwise the existing account will be reported for identity theft. 2. Account Access Detection In order for a customer to access an account. they must provide at least the following itifort-nation/docui-netitatioji: a. Full name (must also be listed on account if not the primary account holder to access the account): b. Social Security number, C. Full Name of the primary account holder (if different from 2a); d. Service Address; e, Date of birth (individual); f, Password (when required). Revised 3/10/2009 6 of identity Theft Prevention Policy Prevention Ifthe customer service representative finds omismatch onunyoFthuio6nonutk)n �l vcn�o�cocmmt�co�oVon�n�uccVuniinK)nnu|i0nv/iUbcgiven, nor wiUanychanges be made on the account. K4iiiL,uth)n /\naccess violation note, "ACCVCo(e.=will hcentered onthe account documenting the access attempt. The information entered on the note will include the name of person calling-, phone number from caller identification, when available; and nature of information attempting to acquire. The account will also be monitored for 60 days and reviewed to determine ifanv additional action is necessary. Detection When payments are processed onomaccount inthe collections department,thc cashier will review the nanncand address nnthe check k)verify that the name and address match the existing account in|brmodon.7f the name 0raddress does not match the account name or address, or a name that has been given access to the account, the account holder will be contacted by a customer service representative within 3)days toensure that noidentity theft has occurred. Prevention If payments are being inade on an account for a deceased person and the estate has been settled, or ifthe person making payments does not place the account in their own nannc. the account will be reviewed to do|onnino the necessity mfclosing the - account. Mbiuutk)n If Customer imnot aware o[someone else making payments on the account, u red flag will be noted and the account will be reviewed to determine the necessity of closing the account, as well as making a decision as to collecting the debt owed on the account. A report will be rUn monthly listing accounts noted with the ",4CCVCo(1e" and the accounts will be reviewed again to determine whether an%, additional action is required. For any account holder nfunaccount for which the "�account is not already Oil fi|oat the Tov/noFYinu)nUtilities, the CuyimmmorWill bccontacted within two weeks after discovering the missing information to obtain the necessary information. Updates will also take place during customer service contact with the custorner. Revised 3/10/2009 7uf 8 Identity TheftPrevention Pnlicv PART 4 PROGRAM UPDATES The Town of Vinton Utilities is committed to maintaining an Identity Theft Prevention Policy that is current with the ever -changing crime of identity theft. To that end, the Town of Vinton Utilities will reassess this policy on a periodic (annual) basis. In reassessing this policy, the Town of Vinton Utilities will add/delete Red Flags in Part 2, as necessary., to reflect changes in risks to customers or to the safety and soundness of the Town of Vinton Utilities from identity theft. The determination to make changes to this policy will be within the discretion of the Town of Vinton Utilities Management, but after careful consideration of the following: I . Town of Vinton Utilities' past experience(s) with identity theft; 2. Changes in methods of identity theft; 3. Changes in methods to detect., prevent, and mitigate identity theft; 4. Changes in the types of accounts that the Town of Vinton Utilities offers; and Changes in the business arrangements of the Town of Vinton Utilities, inclUding, mergers, acquisitions, alliances, joint ventures, and service provider arrangements. Revised 3/10/2009 8 of 8 Identity Theft Prevention Policy April 3, 2009 To: Key Officials of Full Member Local Governments Council and Board Clerks of Full Member Local Governments From: R. Michael Amyx,, Executive Director Subject: 2009 VML Policy Committee Nominations The Virgi nia Municipal League is now accepting nominations for its 2009 policy committees. A description of the policy committee process is attached, along with a nomination form. Please complete the enclosed form and return it to NIML by Mav 8. If your community has an election in May, please return this form by the requested date even if you must revise it later. We rely on the policy committee nominations to select steering committee members, so if we do not receive vour locality*s response, it inall, preclude your officials from Servino on a steering corrimittce. Please observe the following guidelines when making your policy nominations: 0 Only full -member local governments may participate. • You may nominate two individuals to a committee; if two are nominated, at least one nominee Must be a governing body member. • OnIv members of a council or board of suvervisors and appointed officials (i.e., emplovees of the local uovernment) are eligible to serve. 0 No individual mar serve on more than one committee. • The chief administrative officer or mayor/board chairman must sign the nomination form. • Please return nomination forms by May 8. Policy committee meetings are tentatively scheduled to meet at the Greater z: Richmond Convention Center on July 23. We will forward information about inceting times and roams as soon as we confirm them. The steering committees will meet in the weeks prior to the policy committee meetings to conduct a preliminary rcview of the policy statement and develop an agenda for the July meeting, including an.), issues that VVIL's Legislative Committee asks the policy committee to discuss. Policy committee recommendations that emerge from the July meeting will be forwarded to the Legislative Committee for consideration at Z7 its September meeting. VN41, President Mike Polychrones will appoint the steering committee members after consulting with the committee chairs. Please call Janet Areson at 804/523-8522) il'you have any CILIeStiOlis about the appointment process. VML 2009 Policy Committee Nominations Please return this form by ikUy 8 to Joni Terry at VML11.0. Box 12164, Richmond, VA 23241 ; Fax 804/343-3758: email: Community, & Economic Development Maim, & Title: N1,11m; &- Title: En vironmental QualiA, Nallic & "Title: Name & Title: Finance Nallic & Title: Maine & Title: General Lawv Nanic &, Title: Naine & Title: Human Developmew & Education Nanic &, Title: \1121111V V, Title: Transportation Name & Title: Name & Title: Signed: Locality: (Nlavor/Clvair, or Manager/Administrator) Understanding VML's Legislative and Policy Committee Process Flach vicar the 1111-ginia iMunicipal 1,eague develops ow-o separate documents -- a legislative program and a CoMpilati(AA Of Pollcv Statements -- through ,I process that involves the I-cgislativc Committee and six separate P()Ilc}- committees. The I-egislativc Committee is responsible for developing the legislatlVe P1,0"I'arn, but it rii,,w also rely on input from the P(-)hcNr con-unittecs to do so. The polio' conin-Littees develop broad P,-)IiCNI StatUnIclits, in addition to submitting specific legislative recommendations for consideration bN, the l-egislative Corninittee. l acll policy conirru"t-tee has a smaller steering corninittee: comprised of polio C01111111ttee lilcjnbcrs. The steering committees guide and assist in the work- of the polic\' corrill-littees. Legislative Committee What is the role of the Legislative Committee? 'I'lle I-egis'lative coninlittec is responsible for considering and reporting on emsting or proposed state :Ind federal legislation or regulations, arld urging the enactinent or amendment of, or opposition to, SItGh legislation or regulation',. How is the Legislative Committee appointed? V.-MI..'s Coll Stitu t V.) 11 Spells Out the COITIPOSitlOn Of the Legislative CorrimILLec. The con-in-littec consists of24 people holding ciccu%,c or appointed positions, A appointed by \1 N,11-'s president. Of the 24 members, 12 must be representatives of cities and urban counties xvith populations in excess of 35,000, 6 must be teprescntativcs of - clues and 'urban counties with populations of 35,000 or less, and 6 must represent towns. What is included in VNIL's Legislative Program? The legIshtivc program adopted by the 1-c.gislative Con-it-nittee reflects specific legislative objectives that \1 M I . hopes LO ',1C11leN'C during the upcoining legislative session. it is subject to the approval of VNil-'s inch-Ibership 'it the annual conference. What is the relationship between the legislative committee and VML's policy committees? The I '�sl '\,e (:(,I Ittec Inects prior I I I 1 1 1 -,cgi ,ill -nin or to the steering and poky corninittees to issues that would like the corrinutt-ccs to consider for potential inclusion in the leagues legislative prognirri. It rnects again 9 - legislative the policNT curnnilttecs have 1-nct to consider their recommendations. Police Committees What is the role of the policy committees? Policy con-innucc," receive briefings on statewide issues identified b�, the steering corrinuittCe., consider possible changes to the policy Statement, and develop legislative 91 possi ati�7e tccorlunctidations for the 1-c slative Coininiticc to consider. Flow are policy committees appointed? PollcN, corrinutt-cc nierribership consists of elected ,And appointed officials of frill -member local governments. N-1 () i i i ination letters are sent in the spring to each locilily, and each local government deternim"es which of its offiCMIS Will be 110111111aWd for c:Ich of the Six poIlcN' colilli-linces. Each local goverlinicrit Ma)7 1101TU-I1ItC LIP r( , two people per polio, committee, at Icast one of whom must be an elected official. What are the benefits of serving on a policy committee? VNII. poficy col-1111111-tees offer nictribers an opporturiltv to learn about current and emerging statewide Issues that affect local governments, to develop through policy staterricrits the ])road philosophical frainework that gUiLICS the league, and to ncmrork -with local officials with similar policy interests. What are steering cominittees, and ]low do they relate to policy committees? Ilotic%, committees can be relativelv large, making it difficult to tackle tasks such as developing an agenda or crafting Specific P011C), language. For this reason, VNIL established a steering corrinlittec for each policy' corninittee based on the National Lcaguc of Cities model. 'I'ljC \7N,11_, President appoints the steering Co I rillill tees, which are headed by the chair of the policy conilruttee. TNIpically 10 to 12 incinbers of the policy corrill-littec serve on the steering committee. Membership is limited to elected officials and chief appo nted officers. The steering comnintce meets prior to the full policy corrimiticc meeting to idcrin-ify I10I-C1111al 1-)Oi]C\l 1,;LICS for considurailon, and \vhcn necessary, to recommend changcs to existing police ilalclricllt: lariguagc. How many policy committees are there? There are six poliq collinlittecs: COMM till Ity and CC01101111C development, environmental quality, finance, gCnCr'.lI laWS, 111.1man dcvc1opnicrit :and cdLICati011, and transportation. Wll',It issues does each policy committee cover? • Community & Economic Development: Authority, administration, and funding of local 1 r I go",crillricills 10 manage 2 full range Of C01-11111LIn'tA allid CCOnOrniC dCVUlOPn1CJ1( iSSUCS, including I)LISITIC',S &VC]OPITICIlt-and racimon, international corripeu-tivericss, infrastructure development and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce dcx-clopment and historic prcscj-%--.ttl()Il. • Environmental Quality NatUral rCSOL1rCC,; iind the -authority of local govcrtiments to manage the CM111,011111clit, including water reSOLIrCCS and ClUahtV, solid and hazardous waste management, air quallt'y and LhC ChCSapCak-C Ba%. • Finance: llowcrs, organization and administration of local government finnncill& including taxing 'luthor,tv debt finatic*11g, State aid to local governments and federal policies affe i I policies cting local firiance • Gcncr.tI Uvws: Powcj-, dLITICS, responsibilities, organization and adn'llinistration of local governments, including state -local and interlocal relations, conflicts -of -interest, freedom-c)f-iiifc)rjiiat,l(-)ti, information managurricni and 1-m-sonliel, t0ccorrinitillications, utilities and tax\, enforcement, Jails and COLIrtS ISSUCS. • Human Development and Education: -Managerricrit and funding of social services, education, health, 111CIlt-ld 11CIdth, JUVC1111C J'LlSticc, rccrcarion, rehabilitation and programs for the aglllg. • Transportation: Devc1QpnlCllt' Maintenance and funding of comprehensive land, sea and all' transportation sysi-cm for the C—ornmomvealth, and federal, state and local roles in the provision and regulation Of 11--ansportation, What is a policy statement? F"Ich polic\' C011111,11ttee develops a policy statement that covers issues in its respective area. The pollcNr Statement expresses the :wl-ccirient Of VNIL's membership on matters of interest to local governments, The SlAtullicilt addresses broad, lorig-term,, philosophical positions, ,is opposed to positions that address inimcdlate, short-term NSLICs. The ViNIL membership al -.)proves the policN, stat'CrIlentS at Its annUal meeting. How do policy statements differ from VNIL's legislative program? Policy staterliclit" Ire gCnCrat in nature. ThCV I'CACCt IQC',d positions Oil 'I range of issues. The Legislative Program is more specific and immediate. It is limited to legislative positions that VIN11- expects to lobby on during the upcoming lUglSIaLlN'C SCSSI011. VML 2008 Policy Committee Nominations AW11h, WI Please return this form by May 9 to Joni Terry -VML, P.O. Box 12164, Richmond, VA 2324 1; Fax 804/343-3758 Community & Economic Development (New committee!) Name & Title: Name & Title: Environmental Quality Name &Title: Rom, 6e'o-sc Name & Title: Finance Name & Title: 61?11( V Name & Title: General Laws Name & Title: Name & Title: Human Development & Education Name & Title: A/Z a Ik Name & Title: Transportation Name & Title: Name & Title: 40 Signed: Locality: {Mayor/Chair, or Manager/Administrator) (4/14/2009) Darleen Bailey - VML 2009 Town Section Meetings Page 1 From: "Dementi, Sherall" <sdementi@vml.org> To: Date: 4/10/2009 2:49 PM Subject: VML 2009 Town Section Meetings Attachments: OgTwnSec(Reg.pdf FROM: Mike Amyx, Executive Director DATE: April 10, 2009 RE: Town Section Meetings We are pleased to announce the annual series of regional town section meetings to be held around the state in April/May. These gatherings will offer town officials an opportunity to receive useful information on issues of concern as well as time to interact with other elected and appointed officials. The staff also will brief attendees on key actions of the 2009 General Assembly that impact towns (new laws become effective July 1) Each meeting will begin at 10:30 am. and will include lunch. Presentations will include: Go Green Virginia: Year Two Kick-off Summary of 2009 Session: Laws Impacting Towns Refresher Course on FOIA/Conflicts/Open Meetings Overview of Existing VML Service Programs Benefiting Towns VML Insurance Programs: New Services New Blight Fighting Tools How to Attain a Clean Audit: Complying with New Accounting Standards Project Financing in a Tough Economy: New Ways to Lower Your Financing Costs Dates, locations and cost of lunch for the regional meetings are: Thursday, April 30 Smithfield $15 Smithfield Center 220 Church Street Smithfield, VA 23430 Friday, May 1 Culpeper (4/14/2009) Darleen Bailey - VML 2009 Town Section Meetings 2 .- - — -- � -I.-- - Page Page —1 $15 Best Western 791 Madison Road Culpeper, VA 22701 Thursday, May 22 Vinton $15 Vinton War Memorial 814 Washington Avenue Vinton, VA 24179 Please complete the attached registration Corm and return it With your check to: VML Attw Sherall Dementi PO Box 12164 Richmond, VA 23241 Virginia Municipal League 2009 Town Section Meetings Name: Title: Locality: Phone: Fax: E-mail: All meetings will begin at 10:30 a.m. I will attend the following town section meeting: FD Thursday, April 30 ❑ Friday, May 1 Ij Thursday, May 22 Smithfield Smithfield Center 220 Church Street Smithfield, VA 23430 Please respond by April 23 Culpeper Best Western 791 Madison Road Culpeper, VA 22701 Please respond by April 24 Vinton Vinton War Memorial 814 Washington Avenue Vinton, VA 24179 Please respond by May 15 Enclosed is my check for lunch $ Please make checks payable to VML and mail to: VML Attn: Sherall Dementi P.O. Box 12164 Richmond VA 23241 $15 $15 ----- -- --- ------- - - $15 A -A Totivn 3� 'Vinton vL.��ION EVETRIT01 WHEREAS, in 1872 J. Sterling , ) Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting Of trees', and, WHEIREAS, this holiday, called Arbor Day., was first observed with the planting of more than a million irces in Nebraska-, and, W H EREAS, Arbor Day is now observed throughout the nation and the world; and, WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife. and. - WHERE -AS, trees are a renewable source giving Lis paper, wood for our homes, fuel for our fires and countless other wood products; and, WHEREAS, trees in Our town increase property values, enhance the economic vitality of business areas, and beautify our community- and, Wl f ERFAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, TUIEREFORE, 1, Bradley E. Grose, Mayor of the Town of Vinton, Virginia., do hereby proclaim 'April 22. 2009 as "ARBOR DAY" in the Town ot'Vinton, and urge all citizens to plant trees to gladden the heart and promote the well-being of this and Future generations. INI 'NITNE'SS WHE'REOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be aft' , ixedonthis 2l'tofApril, 2009. Bradley E. Grose, Mayor Ki .L. �� * I M �► � 4: Aybor Da-Y Celebration, to 16',C"° a at a.m.,., . 0 WC e ., € r, t 9 �j, Ap Iril at the Vinton Historical Societig n Museum, at 210 E Jackson Avenue, �► ♦ 1 • MM : i i '1 �« 1S1 TOWN OF VINTON VINTON HISTORICAL SOCIETY WEDNESDAY, APRIL 22, 2009 10:30 A.M. rua-11"vM Welcome and Introduction of Guests Brad &rose, Mayor Town of Tinton Recognition of Contributors and Volunteers Chris Lawrence, Town Manager Town OF Vinton Valley Bea utiFu 1, RoanoKe Valley Urban Forestry Council, Virginia Department of Forestry, Vinton Historical Society, TOWn oFVinton Planning and 7,oning Department Arbor Day Proclamation Brad C-trose, Mayor Town o-FVjnton Arbor Darr Program ParKway Wesleyan Pre-school Virginia Department OF Forestry Closinz Remarks and Ceremonial Tree 1"llantinp, Robert Boeren,Fores"ter Virginia Department of Forestry