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HomeMy WebLinkAbout7/20/2010 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilmember Carolyn D. Fidler, Vice Mayor Matthew S. Hare, Councilmember William "Wes" Nance, Councilmember IiTOINI - - M*12 M OMAN 1410) anN ��OORRL; ullff-IT" Regular Meeting T uesday, July 20, 2010 TIM 11TIM11101 ISMIN 111 1, 1 LTJM& ronvkYja Vinton, VA 2�n4179 (540) 983-0607 2. Re -Appoint Robert R. Altice to--Aighway Safety Commission — Resolution No. 1883 L Adopt Ordinance Changing Late Filing Penalty from 30 Days to 60 Days — Ordinance No. 902 1. Request to Appropriate Funding for the Purchase of a Complete Bar Coding System and the Merging of Records from the Interact Records to the New World Records System — Resolution No. 1884 2. Request to Appropriate Funding for the Purchase of 17 Digital Cameras and Accessories for each Police Vehicle — Resolution No. 1885 8 • N NEXT TOWN COUNCIL MEETING: awn k a a V.- I ma J, 1 :1 a Lelu z RITA 1111 Q wil --i I L= 0 individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 9 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P,MON TUESDAY, JUNE 1, 2010, IN THE COUNCIL CHAMBERS • THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, • Robert R. Altice Carolyn D. Fidler Matthew S, Hare William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Darleen Bailey, Town Clerk Elizabeth Dillon, Town Attorney Barry Thompson, Finance Director/Treasurer Mary Beth Layman, Special Programs Director Herbert Cooley, Police Chief Ben Cook, Police Captain Karla Turman, Associate Planner Joey Hiner, Asst. Public Works Director Craig Sheets, Emergency Services Coordinator Agenda A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Special Recognition of Vinton Dogwood Festival Committee F. CITIZENS' COMMENTS AND PETITIONS G. OLD BUSINESS 1. Adoption of Proposed Budget for FY 2010-2011 — Ordinance No. 901 H. TOWN ATTORNEY I. TOWN MANAGER J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Proposed Fence Regulation 2. Recorder Playback Grant — Police Department 3. Emergency Operations Plan 4. Commercial Truck Policy in Residential Areas Mayor Grose called the regular meeting to order at 7:00 p.m. Roll call, invocation Following roll call, Mr. Bill Booth gave the invocation and Councilman and Pledge of • led the Pledge • Allegiance to the U.S. Flag. giance to U.S. Flag. Mayor Grose and the four Council members expressed their gratitude to the Vinton Dogwood Festival Committee for the successful festival event this year. The Mayor presented certificates of recognition to all of the board members. thankedMary Beth Layman Council and all TownDepartments helped make the 2010 Dogwood Festival so successful. Mr. Lawrence reported that, at Council's request, staff was able to balance the budget without using any of the surplus fund balance, He further reported that the total proposed FY 21 t 1 budget # -# a memo provided # Council detailing how the budget balanced without using any of # balance. He noted that $10,000 had been added to the Fire EMS budget for overtime pay. thankedMr. Lawrence the BudgetCommittee together.Department Heads and staff for their assistance in putting the budgei In response to a question from Mr. Hare, Mr. Thompson, Finance Director/Treasurer, discussed revisions in the proposed budget after - budgetpublic hearing notice was published, Mr. Nance ask-# if any additional #- -# for the upcoming budget and was advised by Mr. Thompson that at this point, the Town's revenues are not expected to increase. Mr. Altice felt the projected revenues might be too high. Mr. Lawrence reported that some state revenues a• come in less than projected. He noted that those revenue reductions were included in the proposed budget to ensure that revenue projections are moreyear. Thompson# -• that the Townno longer affordto rely on the General Fund to make up revenue shortrecommended # the Town come up with a formal process where the financial repori would be reviewed by # on w monthly basis and then passed on to the full Council. He added that the report could be placed on the consent agenda and approved at a regular Council meeting. Mayor Grose agreed with Mr. Thompson's recommendation. Mr. Altice inquired about the 911 grant and was advised by Captain Cook that it probably would not be approved. Mr. Aftice commented that if the Town does not receive the grant, the Town must determind how to come up with funds to pay for the 911 merger. Mr. Thompson added that there is money in the budget to cover the start-up costs # the merger. Mayor Grose thanked all of the staff for their work on the budget. Adopted] # * 1 i ! Ordinance approving budget. 14 The Mayor made the statement that when the economy improves, the first thing he wants to see occur is compensation for the Town's employees as the have made real sacrifices during the last three years, Ms. Fidler moved to adopt proposed Ordinance No. 901 approving the FY 2010/2011 budget. The motion was seconded by Councilman Nance and passed unanimously on • • Ms. Fidler commented on the flowers that had just been P'an�e front of the Municipal Building and the Health Department Build�in Bailey pointed out # .#- had not raised her pric in the last three years nor had she reduced the number or quality the plantings. Mr. Hare asked if work on the rotation and repair of the Town's signs had begun and the Town Manager assured him that the work had begun, Mr. Lawrence advised that since costs for the work would be less than r 5,000, it would not be necessary for staff to put the work out to bid, they would just need to get cost quotes for the work. Mr. Hare asked about the property easement that was needed for thm- greenway and was advised by Mr. Lawrence that he had the dee on his desk and was planning to schedule a meeting with Mr. Woo sometime within the next week to get the deeds signed. Mr. Ha stated that this needed to be done before the end of the fiscal ye when the funds would be # • 1 11 1 1 1 11 Imamom Mayor Grose reported that the order of the work session would be changed so that Vire- Emergency Services Coordinator could attend another meeting. 'that occurred last winter. Mr. Sheets noted that Karla Turman, Associate Planner, was a tremendous help in getting the update edited and completed. 0 0- oil M 2 M.1w. WIKOI I I M a N Iq a U 1 0 a IR a 0 a a Mr. Nance thanked Mr. Sheets for his service to the Dispatchers who would be transferring from the Town's Roanoke County's Communications Department due to County. Mr. Lawrence reported that there would be Dispatchers before the next Council meeting on June 15th Town as well as to the other Communications Department to the 911 Merger with Roanoke a reception to recognize the Mr. Lawrence reported that in 2007, the Town made a significant policy change for recreational vehicles and for commercial trucks and had redefined both types of vehicles, He went on to say that recreational vehicles are not allowed to be parked on the streel, except for a couple of days for loading and unloading after which they have to be parked Wehind the residence. The Town Manager advised that the proposed policy prohibits commercial trucks from parking on a public street for more than two hours. He went on to say that any vehicle thal weighs more than 5,000 pounds or is designed to have dual wheels on the back and is designed to carry freight, merchandise and more than ten people, is considered to be a commercial vehicle. Mr. Lawrence added that the provision does not apply to pick-up type trucks. During the discussion, the Town Manager reviewed pictures that show examples of illegally parked commercial vehicles within the Town. During a discussion on the State's definition of a commercial vehicle, it was noted that thF-9 State defined any truck that weighs more than 5,000 pounds to be a commercial vehicl Mayor Grose stated that he felt the issue at hand was the parking of a commercial vehic in a residential district and not the vehicle's weight. He went on to say that if the ordinan is changed, it should be amended to prohibit vehicles that have painted advertisements them, no matter what the weight of the vehicle happens to be, from being parked i residential neighborhoods as he felt this would endanger the property values of th neighborhoods. He added that he also felt the Town's current ordinance is not stri enough. Mr. John Paitsel stated that if the ordinance is not changed to allow him to park his vehicle on his property, he is either going to have to move out of Vinton or persuade his neighbor to give him an easement that would allow him to construct a building in which to park his truck. Ms. Fidler stated that she had no problem with commercial trucks parking in I! neighborhoods if they do not obstruct visibility or impede traffic. Mayor Grose stated that he would not have a problem with vans and pick-up trucks of a proper size, being parked in the side yard or back yard but he did have a problem with parking commercial vehicles on the street. Ms. Turman stated that when she first began enforcing the code, the former Town Manager had explained that the Code was not meant to prevent vehicles such as a Cox Communications truck or a Molly Maids car from bringing their vehicle home at night, that the issue was the size of the vehicle and whether the vehicle fits the Town's definition, She went on to say that she gets numerous calls from citizens complaining about neighbors who park their tow trucks in the neighborhood. Mr. Lawrence pointed out that, based on how the Town's ordinance is interpreted, any pick -up truck that has a normal pick up bed, commercial or not, is exempt. If the bed of the truck is changed to become a dump truck, a tow truck, a flat bed, or a utility cab, it then becomes a commercial truck by the Town's definition. He went on to say that the size of the vehicle (7,500 lbs. or more) and the number of wheels it has, also determines whether it is a commercial vehicle and whether it can be ticketed or not. Mr. Lawrence questioned whether this interpretation is the intent of Council. Ms, Fidler commented that she has a problem with the width of some vehicles because it is impossible to see around some of them. She went on to say that she also has a problem with making life more difficult for the people who live here when their vehicles do not impede the flow of traffic or obstruct the visual range. Mr. Nance pointed out that the Town has a separate ordinance that prevents parked vehicles from obstructing trafl•ic. He further pointed out that rules have to be made with specific limitations or they are unenforceable. He assured Mr. Paitsel that if there is anyway possible to allow him to park his take-home vehicle on the street without creating problems, Mr. Nance recommended that Council should allow Mr. Paitsell to park on the street so as long as the vehicle is not so large that it would create a hazard. Ms. Turman advised that she would create a list of weight ranges for vehicles that have been ticketed in the past, if it would help Council .make a decision. Mr. Lawrence stated that if Council is okay with the ordinance as it stands, then staff will enforce and if not, they will look into other options. It was the consensus of Council that they need to study the issue further before making any decisions to amend it or to let it stand as it is. Mr. Nance stressed that the weight of commercial vehicles is going to have to be limited. Mayor Grose asked that staff also advise Council as to what the weight numbers mean in relation to different types of vehicles. Ms. Turman recommended that the ordinance should include commercial vehicle parking on both private property and on the streets. Mr. Paitsel thanked Council for their time and consideration. N Ms. Turman reported that the Planning Commission had asked her to contact Eric Pedigo who is with Viking Fence, to get his input on the fencing issue. She went on to say that much of what Mr. Pedigo recommended was incorporated into the proposed fencing regulations. Ms. Turman reported that one change recommended by Mr. Pedigo would be to not allow fencing of any type within five feet of the front property line (both frontages for corner lots). She advised that, currently, the ordinance allows a property owner to place a 4-foot fence up to the property line which he feels can create a sight problem, especially if a wood fence is used. Ms. Turman reported that County and the City require permits for arbors and trellises and advised that this requirement has been included in the Town's proposed ordinance. She noted that the County treats arbors and trellises the same as an accessory structure. She further noted that if a trellis or an arbor is under 150 square feet, only a zoning permit is required. It was her recommendation that these requirements be a part of the Town's ordinance also. Ms. Turman pointed out that if the ordinance requires a building permit, the property owner would have to provide a site plan. She noted that the site plan can be hand drawn for property up to 300 square feet. She further stated that staff is recommending that a permit be required for fences at the usual zoning permit cost of $25,00. Ms. Turman reported that the biggest change in the ordinance would be to restrict fences within the first five feet of the property line. She went on to say that a four foot high fence would be allowed from the five-foot setback in the front yard to the corner of the house on an in -fill lot that is not a corner lot, and from the corner of the house back, a six-foot high fence would be allowed if the corner of their house is at least 15 feet from the property line. Mr. Hare questioned a section of the proposed ordinance that referred to yard accessories. Ms. Turman responded that yard accessories (such as statues) cannot be located within the sight triangle. She explained that there is a section in the current ordinance that restricts plant growth between the height of three feet and eight feet in the sight triangle, but if the growth is above 8 feet tall, there are no provisions in the Zoning Ordinance to require its removal even if it presents a sight problem. She noted that the proposed ordinance does not allow for any plant growth in the sight triangle. Ms. Turman noted that this change will make the ordinance easier to enforce, Mr. Lawrence advised that the public hearing has been advertised for June 15 th. Ms. Fidler recommended that Council not vote on the issue until the first July meeting as Mr. Nance would not be present at the June 15 th meeting. 1- 01 �iiiii III ! I I 6 that Council would be given information on the issue before then so they would have a chance to review it before the meeting. Craig Sheets reported that before the Communications Department Merger took place, the Police Department had applied for and had been awarded, a grant from the Wireless Board to replace the recording device that records all their radio channels and all phone lines. He further reported that those funds have not been spent at this time. Mr. Sheets advised that Captain Cook had spoken with the Wireless Board and they had agreed that the Town could use a portion of the grant money to purchase a listening station which would be a satellite off the main recording device at the Roanoke County Emergency Communications Center and would allow direct access for the Police Department's administrative staff to listen to a recording in an emergency situation. He noted this is especially important in the cases such as an armed robbery or an Amber Alert. Mr. Sheets advised that the cost for the listening stations that are needed would be lest than $21,000. He added that the grant award was $65,000. Ms. Fidler asked about thit life expectancy of the equipment and if it would have a good warranty. Captain Cook responded that he did not know what the life expectancy would be but that it did come with a one-year warranty. He added that he is planning to call the Wireless Board to see if they will allow the purchase of an additional three-year warranty. Mr. Lawrence advised that the purchase of the Recorder Playback equipment with the ?bove mentioned grant funds would be placed on the June 15, 2010 agenda for 7 1 13 =0 RU V [011MILIN WHEREAS, Robert R. Altice's four-year term on the Highway Safety Commission expired on June 30, 2010; and, WHEREAS, according to the Highway Safety Commission By-laws, members who are also members of Town Council shall serve for a term coincident with his/her term of office as a Councilmember and may be appointed to succeed themselves in office; and, WHEREAS, Mr. Altice has been contacted and is willing to continue serving on this Commission, subject to reappointment by Town Council. NOW, THEREFORE, BE IT RESOLVED,, that the Vinton Town Council does hereby reappoint Mr. Altice to a new 4-year term on the f lighway Safety Commission that will run from July 1, 2010 through June 30, 2014. This Resolution adopted on motion by and seconded by , with the following votes recorded: AYES: NAYS: NUDISM Bradley E, Grose, Mayor Darleen R. Bailey, Town Clerk ACTION NO.: Ord, 902 ITEM NO.: H-1 TO: Chris S. Lawrence, Town Manager FROM: Barry W. Thompson, Treasurer DATE: July 8,2010 SUBJECT: Amend Section 86-54, Return, of Division 3, Person Property Taxes, of Article 11, Property Taxes, of Chapter 86, Taxation of the Vinton Town Code ISSUE/PURPOSE: Amend Section 86-54, Return, of Division 3, Person Property Taxes, of Article 11, Property Taxes, of Chapter 86, Taxation of the Vinton Town Code with regard to the time period in which to file a personal property tax return for motor vehicles and trailers when sit -Lis is acquired or title transferred to make the Code internally consistent and consistent with Roanoke County and establishing an effective date. ACTION REQUESTED: To amend Section 86-54, Return, of Division 3, Personal Property Taxes, of Article 11, Property Taxes, of Chapter 86, Taxation of the Vinton Town Code. JUSTIFICATION/:SUMMARY: Amend Section 86-54, Return, of Division 3, Person Property Taxes, of Article 11, Property Taxes, of Chapter 86, Taxation of the Vinton Town Code with regard to the time period in which to file a personal property tax return for motor vehicles and trailers when sites is acquired or title transferred to make the Code internally consistent and consistent with Roanoke County and establishing an effective date. By amending this code section the Town of Vinton and Roanoke County will coordinate the timing of application of personal property tax and therefore make it easier for the citizens of the Town of Vinton. The Town Council previously amended Town Code section 86-331 to provide for 60 days to apply for a vehicle license when a vehicle is replaced and this change should be made to section 86-54 for consistency in the Code. DATE ACTION NEEDED: July 20, 2010 I io k9 & UNNUSEAMM W110 ILI I AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JULY 20, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to amend section 86-54, Returns, of Division 3, Personal Property Taxes, of Article 11, Property Taxes, of Chapter 86, Taxation, of the Vinton Town Code with regard to the time period in which to file a personal property tax return for motor vehicles and trailers when sites is acquired or title transferred to make the Code internally consistent and consistent with Roanoke County and establishing an effective date. WHEREAS, the Town and Roanoke County, for ease of their citizens, try to coordinate the timing of personal property tax; and WHEREAS, Town Council previously amended Town Code section 86-331 to provide for 60 days to apply for a vehicle license when a vehicle is replaced; and WHEREAS, a similar change should be made to section 86-54 for consistency. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that Chapter 86, Taxation, Article 11, Property Taxes, Division 3., Personal Property Taxes, section 86-54, Returns, is amended as follows: (a) Except where personal property taxes are prorated as provided by law, all persons owning personal property subject to taxation under this division must file annually a personal property tax return for the current tax year with the commissioner of the revenue on or before February 1. Any person who shall fail to file such a return on or before February I of the year for which the tax is to be assessed shall, in addition to the tax to be paid, be assessed a penalty of ten percent of the tax due. (b) Returns for tangible personal property tax on motor vehicles and trailers which acquire a sites within the town or which has its title transferred after January I shall be filed within 3-0 60 days of the date on which the sites is acquired or title transferred, of the year for which the tax is to be assessed. Any person who shall fail to file such return on or before the date due of the year for which the tax is to be assessed shall, in addition to the tax to be paid, be assessed a penalty of ten percent of the tax due, (c) May 31 of each year is fixed as the final date for applying for an annual motor vehicle license and paying for the motor vehicle license fee for the ensuing vehicle license year, but no license shall be issued to any person, firm, corporation or business, licensed or unlicensed, until all tangible personal property taxes have been paid by such applicant whether assessed on such motor vehicle or other motor vehicle, trailer, semitrailer or mobile home subject to a personal property tax. (d) Provided there has been no change in status or situs of any motor vehicle or trailer and that a personal property tax return on any such motor vehicle or trailer has previously been filed with the commissioner, no returns of tangible personal property on motor vehicles or trailers with a situs within the town on January I need be filed with the commissioner of the revenue. This ordinance shall take effect upon passage. This Ordinance adopted on motion made by Council Member and seconded by Council Member , with the following votes recorded: AYES. ATTEST: Darleen R. Bailey, Town Clerk I ACTION NO. Reso. 1884 ITEM NO. I - I TO: Christopher Lawrence, Town Manager FROM: Herb G. Cooley, Chief of Poli(a DATE: July 20, 2010 SUBJECT: DCJS Criminal Justice Systems Improvement Grant ISSUE/PURPOSE: Replace the Interact Bar -Coding system with the New World Bar - Coding System and to Merge the Interact Records with the New World Records System, ACTION REQUESTED: The Police Department requests to spend 57,757.00 from the Wireless 911 Grant Expenditure line item 200.3105.324 to cover the 25% match for the $31,030.00 Grant received from DCJS Criminal Justice Systems Improvement Grant JUSTIFICATION/ This Grant will allow the Bar-coding system to operate with the New World Records System and will merge necessary records into the New World System. DATE ACTION NEEDED: July 20,2010 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 20, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton has encouraged the Vinton Police Department to seek grant funds for important upgrades and/or purchases, and WHEREAS, the Vinton Police Department has received notification that it has received approval from the Department of Criminal Justice Services for the purchase of the New World Bar -Coding System and the merging of Interact Records into the New World Records System, and WHEREAS, the grant is for the purchase of a complete Bar -Coding system and supplies, and the merging of necessary records from the Interact Records System to the New World Records System, and WHEREAS, the total grant award is $31,030.00 which includes $23,273 ).00 in grant funds and $7,757.00 in local matching funds, which are already appropriated in the Wireless 911 Expenditure Account, and WHEREAS, All monies for matching funds are contained within the Vinton Police Department current operating budget but need to be transferred to the DCJS Criminal Justice Systems Improvement Grant Expenditure Account. NOW THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Vinton does hereby grant to the General Fund an additional appropriation in addition to the annual budgetary for the fiscal year ending June 30, 2011, for the function and in the amounts as follows: FROM: General Fund (200) 200-2404-011 M 200-3105-341 Transfers: FROM 200-3105-324 Other Police Grants $23,273.00 C J Systems Improvement Grant $23,273.00 Wireless E911 $7,757.00 TO: 200-3105-341 C J Systems Improvement Grant $7,757.00 The source of funds for the foregoing appropriation is from a grant award the Vinton Police Department has received notification that it has received approval from the Department of Criminal Justice Services in the amount of $31,030.W This Resolution adopted on motion made by seconded by , with the following votes recorded: NAYS: Bradley E. Grose, Mayor ATTEST- Darleen R. Bailey, Town Clerk ACTION N*. Reso, 1$1 ITEM NO. TO: Christopher Lawrence, Town Manager FROM: Herb G. Cooley, Chief of Police DATE: July 20,2010 SUBJECT: Byrne Justice Assistance Grant ISSUE/PURPOSE: Digital Camera's for Police Vehicles ACTION REQUESTED: The Police Department requests to transfer the amount of $371,00 from E911 Wireless fund account, to the Police Grants fund to cover the 25% match for the Byrne Justice Assistance Grant through the Department of Criminal Justice Services. JUSTIFICATION/ This Grant will provide each Police Vehicle with a Digital Camera to be used during crime scene investigations during their shift, SUMMARY: Currently the police department has 4 Digital Camera's to be shared by 17 Patrol Vehicles. This grant will provide each vehicle with a Digital Camera and Accessories. BUDGETARY None -All funds are contained within the Vinton Police Department's IMPACT: present Operation budget I N KKIA1 110 1 1011,119 1 Elie M DATE ACTION NEEDED: July 20, 2010 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 20. 2010 AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton has encouraged the Vinton Police Department to seek grant funds for important purchases, and WHEREAS, the Vinton Police Department has received notification that it has received approval from the Department of Criminal Justice Services for the purchase of 17 Digital Camera's and accessories, for each police vehicle, to aid in investigation of crimes, and at significant overall savings to the Town of Vinton, and WHEREAS, the total grant award is $3,709.00 which includes $3,338.00 in grant funds and $3 ) 7 1.00 in local matching funds, and WHEREAS, All monies for matching funds are contained within the Vinton Police Department current operating budget NOW THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Vinton does hereby grant to the General Fund an additional appropriation in addition to the annual budgetary for the fiscal year ending June 30, 2011, for the function and in the amounts as follows: FROM: General Fund (200) no 200-2404-011 Other Police Grants $3,338.00 200-3105.325 BJAG Camera Grant $3,338.00 This Resolution adopted on motion made by seconded by , with the following votes recorded: AYES: APPROVED: Darleen R. Bailey,'Fown Clerk 16 July 2010 Background. Each year the Town collects about 130 tons of loose leaves, curb -side. This is a service highly valued by citizens and as a green practice is a significant contributor to our recycling rate. This service is performed with a 1989 ODB Leaf Vacuum, which is well beyond its economic life, costly to maintain, difficult to operate, and subject to frequent breakdown. Crew productivity is markedly reduced with the equipment each year. It is a source of frustration to both operators and maintenance staff. Equipment failures continue to rise and a valued Town service is at risk of cancellation in the midst of the fall collection season. This type of equipment is not available for rental. Public works has no other means of performing loose leaf collection. For three consecutive fiscal years requests to purchase a new leaf vacuum have not been supported through the CIP program. Discussion. Roanoke City terminated residential loose leaf collection service beginning I July 2009 owing to budget shortfalls. The city made a decision in May 2010 to surplus their 13 leaf vacuums. Meetings with City staff resulted in an offer to do an intergovernmental transfer of one leaf vacuum and collection box to the Town. The purchase price offered for a 2002 ODB Leaf Vacuum with two boxes, in good condition, is $6,000. Purchase price new for this equipment was about $15,000. Purchase of a new current year model would be about $28,000. The 2002 unit will require about $1,500 in new parts, like suction & discharge hoses, battery, hydraulic lines, and switches. So, for an acquisition cost of $7,500, a newer model unit can be acquired that will greatly enhance reliable service delivery. There are no funds available in the FY2010-2011 budget, so funds would have to be appropriated from the general fund balance. The 1989 leaf vacuum would be retained as a backup for about 8 to 10 years, at which time a new unit should be purchased. The Town's existing 1989 unit is at the end of its economic life and is a high risk unit as the sole leaf collection vacuum. If a failure occurs in the midst of collection season, Public Works has no other effective means to perform this service. Residents would then be required to make their own arrangements for disposal or bag the leaves. So, if a newer more reliable unit is not going to be purchased now, loose leaf collection service should be terminated town -wide this year. Collection would then be provided only when leaves are bagged. The bags would be disposed of in the landfill. Alternatively, bagged leaves could be taken to the Rockydale Quarry for recycling. Either of these two alternatives would result in an increased cost of about $5,000 to $6,000 in annual disposal fees. Roanoke City now uses the Rockydale Quarry for bagged leaf disposal. Public notification of loose leaf collection service termination needs to be made early and often, so citizens have time to plan for other means of disposal. Recommendation. Approve appropriation of $7,500 from the General Fund, fund balance, to purchase a leaf vacuum from Roanoke City as an intergovernmental transfer. Action needs to be taken at the 17 August Town Council meeting, so that the purchase can be made prior to Roanoke City offering their units for public auction. Vinton Police Departmenil 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT O. COOLEY CHIEF OF POLICE 10110111061, 1 * so KNIANWIMARMIN I ♦ W b1 �' - �41 � To: Chris Lawrence, Town Manger From: Mark Vaught, Lieutenant Date: June 30, 2010 Ref Speed Survey 100 Block of E. Augusta Ave. In response to an inquiry from a Council Member about Commercial Trucks and vehicles speeding on East Augusta Ave. the following action was taken. A speed survey was conducted by using the Speed Trailer, the results were as follows nine -hundred ninety vehicles traveled on Augusta Ave. between June 16, 2010 beginning at 11:00 a.m. and June 17, 2010 and ending at 3:45 p.m. the average speed was 23 miles per hour. The highest speed recorded was a single vehicle at 40 mph hour @ 12:15 p. m. on June 16,2010. I took a look at the vehicles traveling between ten and fifteen miles per hour over the posted speed limit and there were only five of the nine hundred and ninety. This location will be posted on the Directed Patrol Board, and another speed survey will be conducted at a later date. In regards to the Commercial Trucks traveling through this area, we have spoke to the businesses and have been assured this will not happen again. This will also be monitored for compliance,