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Home My WebLink About4/20/2010 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilmember Carolyn D, Fidler, Councilmember Matthew S. Hare, Councilmember William "Wes" Nance, Councilmember 'Finton Town Counch Regular Meeting Tuesday, April 20, 2010 "i'lo I i I - �4- M0111-Wr4rUl Lela Kell A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 1. Request to Approve Minutes for Regular Meeting of March 16, 2010 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Officer of the Month for March — Police Officer Fabricio Drurnond 1 Dispatcher of the Quarter — Wayne Guff ey 3. Vinton Area Chaniber of Commerce 4. Volunteer Fire Department 5. Volunteer First Aid Crew F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY H. TOWN MANAGER 1. Reorganizational Proposal to Focus on Economic Development and Business Advocacy 1. MAYOR Charter Amendment Budget Work Session — April 29, 2010 at 3:00 p.m. at the Vinton War Memorial -• Scheduled Meeting • March 16, 2010 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings, Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION War Memorial Report 2. Quarterly Financial Report MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 TUESDAY, MARCH 16, 2010, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler Matthew S. Hare William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Darleen Bailey, Town Clerk Elizabeth Dillon, Town Attorney Barry Thompson, Finance Director/Treasurer Herbert Cooley, Police Chief Ben Cook, Police Captain Agenda A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Request to Approve Minutes for Regular Meeting of February 16, 2010 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Officer of the Month for February, 2010 — Police Officer Paul Harris 2. Roanoke Valley Economic Development Partnership Annual Report — Beth Doughty F. CITIZENS' COMMENTS AND PETITIONS G. PUBLIC HEARING 1. Set Real Estate Tax Rate for Calendar Year 2010 — Proposed Ordinance No. 898 2. Set Personal Property Tax Levy for Calendar Year 2010 — Proposed Ordinance No. 899 H. TOWN ATTORNEY I. TOWN MANAGER 1. Request to Allocate Funding to Pay for Two Damaged Light Poles in the War Memorial Parking Lot — Proposed Resolution No. 1860 2, Request to Approve Health Department Lease Agreement — Proposed Resolution No. 1861 3. Non -governmental Agency Requests J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Report on Law Enforcement Data Sharing — Police Captain Ben Cook Mayor Grose called the regular meeting to order at 7:00 p.m. Roll call, invocation Following roll call, the Mayor gave the invocation and Mr. Altice led I and Pledge of Alle- the Pledge of Allegiance to the U.S. Flag. giance to U.S. Flag The Consent Agenda was approved on motion by Mr. Nance and seconded by Ms. Fidler, with all in favor, Mr. Nance read a letter from Chief Cooley recognizing Paul Watt" Harris as Officer of the Month for February. Beth Doughty, Executive Director of the Roanoke Valley Economic Development Partnership, presented the Partnership's Annual Report for 2009. She reported that for the past year, business activity had decreased by 25% and the economy was the over-riding factor. She noted that out of 36 sites in the region, only five were deemed "shovel ready" which was another factor in the low number of business start- ups in the area during the past year. Ms. Doughty stated that her agency had increased activity information assistance by 125% which included economic information and information about the region. Ms. Doughty reported that most of the area's biggest and best projects almost always come from the Virginia Economic Development Partnership and explained that work with this agency had paid off with activity down by only one file for the year. She displayed a chart showing activity for the current year which indicated increases in consultant requests; the energy sector; I.T. projects; life sciences; retail and warehousing and distribution with manufacturing showing a decline. Ms. Doughty pointed out that the nature of prospects is changing as the nature of US commercial activity is changing. Ms. Doughty reported that during a weak economy, she felt the most important thing the Partnership could do for the region would be to raise the visibility of the region, whether it's to locate or grow a business here or for a personal life style. She went on to say that the area does not have a poor image, it has no image, and in an effort to change that, the Partnership managed to have 20 significant media mentions last year that exposed the region to more than sixty million people. Ms Doughty described their new website and noted that they had approximately 10,000 visitors per month on their site. In discussing asset developments, Ms. Doughty reported that they focused their asset development for the last year on out -door amenities and would continue to do that to help build up the area's image. She noted that Partnership efforts in image building include a cycling team that carries the Partnership's Roanoke Outside logo all over the East Coast; efforts to assist in establishing several outdoor 2 businesses in the area; a seminar instructing potential business owners how to establish outdoor businesses and the Blue Ridge Marathon that will take place this April. Mr. Lawrence pointed out that this year, the Partnership's wont would be done with a slight reduction in their budget which will reduce the Town's budget allocation for the Regional Partnership by $1,500, Ms. Doughty added that because of fiscal budget constraints placed on local governments again this year, they lowered their request by 10%. Mayor Grose thanked Ms. Doughty for her presentation and for the Partnership's efforts on behalf of the Town of Vinton. Mr. Hare asked Ms, Doughty's opinion on what she felt was Vinton's biggest challenge to attracting businesses to the Town. She replied that the reasons are different, depending on the kind of business and what the destination happens to be. She pointed out that it could be traffic numbers, education, the real estate itself and diversity of product. Mayor Grose opened the public hearing at 7:32 p.m., to take comments and questions on Ordinance No. 898 setting the Town's real estate tax rate. He reported that this year, a public hearing on an effective tax rate was not required because the Town's real estate assessment increased by less than 1 %. He noted that the rate this year is .54% Mr. Thompson reported that the real estate assessments totaled $468,470,600 for 2010 and $463,014,500 for 2009, an increase of $5,456,100 minus $2,964,600 in new construction. He went on to say that this would bring the Town's net increase for valuation assessments for this year to $2,491,500. The Finance Director/Treasurer reported that the 2010 tax levy would bring in $139,652 or an increase of $748. Mr. Thompson reported that this year, personal property revenues would not have the substantial loss that occurred last year. He noted that he would be bringing a resolution to Council at the April 6th meeting to set the Personal Property Tax Relief percentage. He asked that Council consider Resolution No. 898 setting the real estate tax rate for the calendar year of 2010 at $.03 per $100.00 of the assessed evaluation. He also asked Council to consider Resolution No. 899 setting the personal property tax rate for the calendar year at $1.00 per $100 and 50% or $.50 per $100 of the assessed evaluation of one motor vehicle owned and regularly used by a disabled veteran. Adopted Ordinance No. 898 setting real estate rate and Ordinance No. 899 setting personal prop- erty tax rate Mayor Grose closed the public hearing at 7:40 p.m. and called for a motion to adopt proposed Ordinance No. 898 setting the real estate tax rate for calendar year 2010 at $.03 per $100 of the assessed evaluation. Ms. Fidler moved to adopt proposed Ordinance No. 898. Mr. Altice seconded the motion that passed unanimously on a roll call vote. Ms. Fidler moved to adopt proposed Ordinance No. 899 setting the personal property tax rate at $1.00 per $100 of the assessed valuation and $.50 per $100 of the assessed valuation for vehicles owned and regularly used by a disabled veteran. The motion was seconded by Mr. Nance and passed on a unanimous roll call vote. Mr. Thompson wanted the record to reflect that the tax rates set were not increased from previous years. Laura Reilly, Facilities Manager for the War Memorial, reported on a request to allocate funding to pay for two light poles in the War Memorial parking lot that were damaged. She advised that one of the poles was damaged when Thor Construction backed a big truck into it and the other one was damaged when a Public Works vehicle hit it. She noted that costs to repair the damage for both poles was $7,361. She pointed out that the light pole damaged by Thor Construction was covered by VML Insurance and was reimbursed by Thor. Ms. Reilly advised that the cost to repair the pole damaged by the Public Works vehicle was covered by VML Insurance except for the $1,000 deductible. Mr. Lawrence explained that the purpose of Resolution No. 1860 was to transfer money from Recoveries and Rebates (a revenue account) to an expense account. Mr. Hare questioned whether the deductible amount would come out a War Memorial account and if so, if it would harm operations in any way. Mr. Thompson replied that it would come out of the War Memorial budget. Ms. Reilly advised Mr. Hare that she had worked it out so that it would not harm operations in any way. Mayor Grose complemented Ms. Reilly on the appearance of the War Memorial at an event that had taken place on the previous Friday evening. Mr. Nance moved to adopt proposed Resolution No. 1860 allocating funding to pay for damaged light poles in the War Memorial parking lot. The motion was seconded by Ms, Fidler and passed unanimously on a role call vote. Adopted Resolution • :•1 • funding to pay for the War • parking lot. 4 Mr. Lawrence reported that the lease for rental of a portion of the Health Department building had been successfully worked out. He recalled that the Health Department had consolidated their offices and moved most of their operations to a building on Williamson Road in Roanoke City. He advised that the clinic operations located on the lower floor of the building would stay in Vinton for at least the next year. He further advised that after the year lease is up, if the clinic stays in Vinton, it will be leased on a month to month basis. The Town Manager advised that the Health Department will continue to pay for all utility costs except for 30% of electricity used to heat the upstairs portion of the building. He went on to say that if and when the upstairs portion of the building is rented, the expenses for the building will be reallocated so that the new tenant would be paying for their share of utilities. It was noted that the Town Attorney had reviewed the proposed lease and had made several recommendations that were agreed upon by the State. Mr, Lawrence reported that staff is actively advertising to rent the upper level of the building Mr. Altice moved to adopt proposed Resolution No. 1861 approving the Health Department's one-year lease. The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote. Ms. Fidler asked why the State's lease was set up for them to pay at the end of the month rather than at the beginning like most leases and Mr. Lawrence replied that it was just the way the State wrote the lease contract. Mr. Hare asked if the lease covered radon gases and the Town Attorney referred him to the section of the lease that covered this issue. Mr. Lawrence pointed out the State Department of Historic Resources had been considering leasing a portion of the building but had backed off because of budget constraints. Mr. Lawrence reported that no action would need to be taken on the non -governmental agency budget requests. However, staff wanted to advise Council of requests that have come in this year and what these agencies were given last year. In response to a request from Mayor Grose that the Town Manager share information with Council he had received on some agencies that receive community contributions from the Town each year, Mr. Lawrence replied that the both the Regional Commission and the CATV Committee have reduced their budget requests for this year. Adopted • • s• approving Health Departmen) Lease. 5 He went on to say that funding for the Greenway Commission will remain the same as last year and the Regional Partnership had actually lowered their request for next year, Mr. Lawrence noted that funding for the AEP Steering Committee, who negotiates electrical rates for local governments, would remain the same as last year. He further noted that funding for the Franklin County Contribution to the Roanoke River which was spent to help clean up debris that flows into Smith Mountain Lake from creeks in the Roanoke Valley, would remain the same as last year at $1,000. The Town Manager reported on funding for other contribution requests'. the Vinton Dogwood Festival would remain the same as last year 2, the Blue Grass Festival would not be held again this year so it would not receive a contribution 3. the Chamber of Commerce had asked for $10,000 but would be funded at $9,000 4, the Historical Society requested $10,000 to help pay for a part time employee but would be funded at $1,500 5, Rebuilding Together requested $2,800 but it would be up to Council as to how much would be funded 6, the Volunteer First Aid Crew requested $20,000 and the Volunteer Fire Department requested $19,000 but both would be funded at $17,000 7, Youth Sports Recognition would not be funded 8. Clean Valley Awards would be reduced to $300 from $500 last year 9. the decision to fund Mayor's Christmas Parade Awards would be left up to Council to determine 10. Vinton Jr, Miss would not be funded any longer as the event had been moved to Lynchburg 11, the Advancement Foundation did not ask for funding this year 12. Manna Ministries is not requesting a cash donation but has asked for in kind services which will be provided due to safety issues. Mr. Lawrence noted that the Dues and Subscriptions account would remain unchanged from last year. He also noted that although the Town has received contribution requests in the past from the Roanoke Valley Convention and Visitor Bureau (RVCVB), the Town has never contributed to this agency. He recommended that when or if services from the RVCVB are requested, the Town will need to provide some funding. The Mayor recommended that the Town provide funding for the IN Advancement Foundation if at all possible. Ms. Fidler explained that the Advancement Foundation trained women for jobs who had never been in the work force. The Town Manager asked Council to let him know if there were any other agencies with whom they would like to meet. He recommended that Council meet with the Volunteer Fire Department, the Volunteer First Aid Crew and the Chamber of Commerce due to their large contribution request. Ms. Fidler asked if staff would recommend funding the Needy Family Program and Mr. Lawrence replied that it would be up to Council to decide whether to fund that request. Mr. Lawrence recognized Chief Cooley for the assistance he provided to Lexington during their search for a Police Chief. He also recognized Police Sergeant Wooten who will represent the Town at Virginia Western Community College's Public Safety Day. The Town Manager reminded Council that the consultants for the Downtown Study will be in town the following week. He advised that 44 people were invited to interview with the consultants. He advised Council that if they wish to be a part of that group, to let him know. Mr. Lawrence advised that he had been notified by Roanoke County that there would be no Enchanted Eve this year. He noted that this decision opens the door for the Vinton Area Chamber of Commerce to hold a gala on New Year's Eve. The Mayor asked if anyone was planning to attend the Local Government Communications Workshop on March 31". Mr, Lawrence advised anyone planning to attend should let the Town Clerk know so that she can RSVP for everyone. Mayor Grose announced Clean Valley Day on March 27 th and advised that he would participate if the Town is planning an activity this year, The Mayor advised that Goodwill wants to sponsor a recycling day with the Town of Vinton and that Goodwill would cover all the costs. He noted that the only request made by Goodwill is for the Town to help promote it. Mr. Lawrence responded that the Town was very interested in participating. Mayor Grose pointed out that Goodwill partners with Dell and is very involved in recycling electronic waste, Mayor Grose reported that State Senator Ralph Smith had advised him that the Town's requested Charter amendment extending the time limit to fill a Council vacancy to 45 days, had been approved by 0 both houses but had not yet been signed by the Governor. Mr. Nance asked the Town Manager to convey his thanks to Anita McMillan for her efforts in persuading the owner of the abandoned gas station to tear down the damaged building located at Bush Drive and Washington Avenue. Mr. Lawrence noted that the property owner is planning to sell the lot after it is cleaned up. Staff was asked to check on the condition of the bridge on the Wolf Creek Greenway as it is impassable at the moment. Mr. Hare congratulated the Police Chief and his staff for apprehending the suspects who invaded the home in Bush Farms. Chief Cooley reported that a neighborhood watch member got the license number and turned it in to the police which led to the arrest. As there was no further business, Mayor Grose adjourned the meeting at 8:45 p.m. 1 Captain Cook reported on the Law Enforcement Data Sharing Program for the Vinton Police Department called Roanoke Area Criminal Justice Information Network or RACJIN. He explained that RACJIN is a multi -jurisdictional data sharing system that went into operation on February 22nd and had been in the works since 2006 when Roanoke City received a grant of over $800,000 to put the program in place. He further explained that the system will help law enforcement to better conduct investigations and locate suspects. Captain Cook advised that the current participants in the program include the Town of Vinton PD, Roanoke County PD, Roanoke City PD and the City of Salem PD. He pointed out that each of the current participants have their own records systems with information that is extracted by RACJIN and compiles it in one place allowing police officers from each of the localities to log in by computer and look at the compiled information. He stated that it is hoped other jurisdictions will eventually become involved. He reported that the Town's share of RACJIN would be 5% of the annual project fees with Roanoke City paying 50% of the fees. Captain Cook noted that any new jurisdiction who joins the program would pay a share of the fee. Captain Cook reported on the Police Department's new website created by Bob - Cop that went on-line in December. He noted there have been 3,161 visits to the site since December resulting in 19 submissions that were documented by officers. He gave a brief demonstration of how a citizen can use the website. Captain Cook advised that the BobCop website costs the Town $1,000 per year. M He discussed "Leads on Line" which is a new database program that receives information from participating pawn shops allowing police departments to have access immediately to any item that is pawned, Captain Cook reported that the cost to the Town for the program is $2,148. He reported that the Department has been using Accurint since 2006. This program is designed for law enforcement and compiles information from public records from every source available such as court records, bank accounts, drivers license information, etc. He went on to say that this program is one of the most beneficial programs utilized by the Police Department and has saved many man hours and other expenses to locate information. He added that they have been able to assist the Planning Office as well as the Treasurer's office with this program. Mr. Lawrence reported that Ali Henderson, who works in the Finance Department, has collected over $10,000 in delinquent accounts in just over a month using the Accurint program. He reported that the annual cost to the Department for Accurint is $800. Captain Cook thanked Council and staff for their support and for allowing the Police Department to have access to these programs, Mr. Lawrence asked how the Town compared to other towns of Vinton's size with regard to the use of these technical aids. Captain Cook reported that Vinton seems to be well ahead of most localities in this respect. A discussion took place regarding the perception that the Town is not business friendly and ways this perception might be changed. The work session adjourned at 10:00 p.m. ATTEST: Darleen R. Bailey, Town Clerk I Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT G. COOLEY CHIEF OF POLICE A State Accredited Agency W31391M From: Herbert G. Cooley, Chief of Police Re: Officer of the Month Congratulations! You have been nominated and selected as Officer of the Month for the month of March 2010. During the month of March you conducted a traffic stop which resulted in a substantial seizure of marijuana, cash and a vehicle. During your interview with the suspect you noticed that something wasn't quite right, he was extremely nervous. You discovered that he was in the process of making a drug delivery to an address in Vinton. The suspect was arrested and charged with Distribution of Marijuana. You were also nominated for making yourself available as a mentor for a troubled youth in Vinton. Your willingness to serve as role model for this youth is commendable. Your dedication to the community and your commitment to good customer service are appreciated. Good Work! "3 co-o� Herbert G. Cooley, Chief of Police CC: Chris Lawrence, Town Manager Beth Austin, Human Resources Director Mayor and Members of Council Darleen Bailey, Town Clerk Vinton Police Department 311 SOUTH POLLARD STREET VINTON, VIRGINIA 24179 HERBERT G. COOLEY CHIEF OF POLICE PHONE (540) 983-0617 FAX (540) 983-0624 A State Accredited Agency April 12, 2010 To: Wayne Guffey, Dispatcher From: Herbert G. Cooley, Chief of Police Re: Outstanding Dispatcher of the Quarter Congratulations! You have been nominated and named "Outstanding Dispatcher of the Quarter" for the quarter ending March 31, 2010. You were, once again, nominated for your team spirit and your willingness to go the extra mile. You have worked midnight shift and filled in for others during times of need. During this time you have taken on the extra duties of an IT person, overseeing the repair and maintenance of vehicle equipment, the Mobile Data Terminals and computer repairs. Your dedication to the department and your relentless work ethic make you deserving of this recognition. Herbert G. Cooley, Chief of Police CC: Chris Lawrence, Town Manager Beth Austin, Human Resources Director Mayor and Members of Council Darlene Bailey, Town Clerk O%p FY 2011 REQUEST FOR FUNDING APPLICATION 1rik:truvtiofi,; 1. Please type or print. 2. Answer each question within the space provided. Please do not include additional attachments or supplementary pages unless they are essential to our understanding ofyour organization. 3. Attach organization's most recent audit. May be submitted later if not currently available. 4. Sign, date and send the completed application to: Christopher Lawrence, Town Manager 3 11 South Pollard Street Vinton, VA 24179 Applicant Information Non -Profit Public Other Private Association (Circle One) Name of Organization &Tax H-) or EIN number Vinton Area Chamber of Commerce 54-0543122 Address _LJ§S. poplar Street, Suite I -A Cite - State Zip Vinton VA 24179 CONTACT PERSON Name Sabrina Weeks Title Phone President 540-777-7900 ORGANIZATION INFORMATION Describe your organization's mission The mission of the Vinton Area Chamber of Commerce is to promote a healthy business environment for the Town of Vinton . The Chamber takes a leadership role in researching, addressing and resolving critical issues impacting Z� —1 area business owners, The Chamber improves the business and community environment in Order 10 Create a more profitable and dynamic atmosphere for all. How many people are served by your organization? Over 200 local businesses How many Vinton Residents are served by your organization? Vinton and surrounding area Geographic area served by your organization: Year the organization was established: 1950 Vinton and surroundin- area SERVICES PROVIDED Describe the service your organization provided rnTown of Vinton citizens: (Detailed Pro ovEvent Description | — Tell usabout what you want vodoand when (include dates, names o[co'snmso,s.etc) Provide events and decorations for the7ownofVinton and area residents inc|udine: Ci � t(rrnsPviirrAcndrmy(;evcmbrr\l2DlO)ro',zrnn^prcJhyYinwu Pn|irrDnx,r�^ent __ | Vinton Fall Festival (October 9, 20 10): Vinton Christmas Parade (December 2, 2009); Christmas decorations and Banners: Seasonal banners: and Halloween Downtown Trick-or-[ruu(October 24.2O|V)cm' poos*odbyTo^nof'--- Vinton. Also Economic Growth and Development and Support nfEducation. FUNDING List all funding received and requested from surrounding jurisdictions. (List the Town ofVinton first) Jurisdiction (i.e other towns , cities, counties, companies. etc) Received FY 20 10 Requesting FY 2011 TOWN OF VUMTON $9.000 $10,000 County of Roanoke S41.200 $15,000 UM PACT STATEM ENT Describe in detail the positive and negative impacts to the community in the following areas: i FiscoKEcoomoichnpuc/ 2. Environmental Impact 3. Quality nfLife Impact Byachieving the Vinton Area Chamber of Commcnm'omission—dnTown of Vinton will prosper bvincreased tax reventie and increased visibility in theRoanoke Valley. �ignumm Date FY 2011 REQUEST FOR FUNDING APPLICATION Instructions I . Please type or print. 2. Answer each question within the space provided. Please do not include additional attachments or supplementary pages unless they are essential to out, understanding of your organization. 3. Attach organization's most recent audit. May be submitted later if not currently available. 4. Sign, date and send the completed application to: Christopher Lawrence, Town Manager 311 South Pollard Street Vinton, VA 24179 Applicant Information rllion--Pr-ofit ), Public (Circle One) Na f Organization& Tax ID or EIN number 7;;%1*roA-i V,,-14,v1-ee,,0, Address r L-7. 13 1-, J( Li -Z 6, City 7� tl State CONTACT PERSON Name 8e Title ORGANIZATION INFORMATION Describe your organization's mission Other Private Association Phone , 'S 1-5 C Z 7'17 Z v7ee oe 1v c lq:7' Zip .z l How many people are served by your organization" E' How many Vinton Residents are served by your organization? ,�A� �G�grI-e2 aphic area served by your organization: Year the organization was established: V ,*e SERVICES PROVIDED Describe the service your organization provided to Town of Vinton citizens: (Detailed Project or Event Description Tell us about what You want to do and when (include dates, names of co-sponsors. etc) .74 FUNDING List all funding received and requested from surrounding jurisdictions: (List the Town of Vinton first) Jurisdiction (i.e other towns cities, counties, companies, etc) Received FY 2010 ! Requesting FY 2011 TOWN OF VINTON C 1411 1.2 IMPACT STATEMENT Describe in dctail the positive and negative impacts to the community in the following areas: 1. FiscalfEconomic Impact 2. Environmental Impact 3. Quality of Life Impact JIS411'� 5 1*77elv / "I � 'e 6-4-- .4 V4 Ile Signature Date A --s err Vinton Volunteer Fire Department P.O, BOX 426 • VINTON, VA. 24179 La I Y 1 UNIFORMS ( INCLUDES DRESS, STATION, TEE SHIRTS AND OTHER) $2,500A0 CHIEF'S CONTRACTUAL SERVICE $4,400.00 OFFICE SUPPLIES ( OFFICE SUPPLIES AND POSTAGE) $ 200.00 TRAVEL ( INCLUDES LODGING, REGISTRATION FEES FOR CONVENTIONS AND SCHOOLS THAT ARE LOCATED OUT OF TOWN, TRAINING MATERIALS FOR THE TRAINING OFFICER) $4,500.00 DUES & SUBSCRIPTIONS ( DUES FOR SFCA, NFPA, IAFC AND TRAINING MAGAZINES SUCH AS FIREHOUSE,FIRE CHIEF, FIRE ENGINEERING, FIRE & RESCUE THESE ARE SHARED BY VOLUNTEERS AND CAREER STAFF) $ 400,00 EQUIPMENT REPLACMENT ( THIS LINE ITEM IS THE TOTAL FROM THE FIRE GRANT FOR TURNOUT GEAR REPLACEMENT, AND OTHER EQUIPMENT $7,000,00 FOR THE DEPARTMENT) TOTAL= $19,000.00 FY 2011 REQUEST FOR FUNDING APPLICATION Z 1. Please type or print. 2. Answer each question within the space provided, Please do not include additional attachments or supplementary pages unless they are essential to our understanding of your organization, 3, Attach organization's most recent audit, May be submitted later if not currently available. 4. Sign, date and send the completed application to: Christopher Lawrence, Town Manager 311 South Pollard Street Vinton, VA 24179 Applicant Information Non -Profit Public Other Private Association (Circle One) Name ot'Orgawation &-TaN 11) or FIN numtwr Vinton First Aid Crew Inc. Tax ID # 54-1564322, 501C3 Approved Address 110 W. Jackson Ave, PO Box 314 On, Vinton I Slate Virginia CONTACT PERSON Name Doug Adams jj Title Rescue Chief "' 24179 Phone 540-353-2926 ORGANIZATION INFORMATION Describe your organization's mission To support our Crews principles, values and mission to save lives and assist the sick and injured residents of the Town of Vinton, while maintaining a high level of professionalism, and E M S training, by supporting our volunteers with their needs to meet the emergency request of the citizens of Vinton. How many people are served by your organization,, The entire population of the Town Of Vinton & Eastern Roa County How many Vinton Residents are served by your organization? 100% Geographic area served by vour orLmnization: Year the organization was established: 1939 Town of Vinton - Eastern Roanoke County I SERVICES PROVIDED Describe the service your organization provided to Town of Vinton citizens: (Detailed Project or Event Description — Tell us about what you want to do and when (include dates, names of co-sponsors, etc) Volunteer Rescue Services to aid the sick and injured citizens of The Town Of Vinton while assisting The Town of Vinton in emergencies, natural disasters, fairs, festivals and all TOV events, including: Christmas Parade, Dogwood Festival, Enchanted Eve, Fall Festival, and many other standbys and events. FUNDING List all funding received and requested from surrounding jurisdictions: (List the Town of Vinton first) Jurisdiction (ix other towns , cities, counties, companies, etc) Received FY 2010 Requesting FY 2011 TOWN OF VINTON Roanoke County State of Virginia 4 for life funding $17,000 $20,000 $ 0 YTD $2,440 IMPACT STATEMENT Describe in detail the positive and negative impacts to the community in the following areas: 1. Fiscal/Economic Impact 2. Environmental Impact 3. Quality of Life Impact The VFAC provides emergency medical care to Vinton citizens, saving countless dollars in recovery time & lost earnings and thus improving the quality of life and fecal / economic conditions to the Town's residents. Signature Doug Adams Date 218/2010 Chief, Vinton First Aid Crew Inc VFAC Town of Vinton Funds:6 7/l/2008 through 6/30/2009 2/7/2010 Pagel 7/1/2008- Category Description 6/30/2009 OUTFLOWS 106-DUES & SUBSCRIPTIONS Other 106-DUES & SUBSCRIPTIONS TOTAL 106-DUES & SUBSCRIPTIONS 107-Duty, Meal Allowance iub-t-eiiuldf i-11011eb 206-**UNIFORMS Other 206-'UNIFORMS TOTAL OTAL 206-"UNIFORMS 300-TRAINING 3011-CLASS FEES PUBLIC 3011a-Class Fees Public Income Other 300:3011-CLASS FEES PUBLIC TOTAL 3011-CLASS FEES PUBLIC 3012-BOOKS Other 3003012-BOOKS TOTAL 3012-BOOKS 3013-TRAINING AIDS 3014-SUPPORT & FUEL 3015-MEMBER CLASS FEES 3015A-Member Class Fees Income Other 300:3015-MEMBER CLASS FEES TOTAL 3015-MEMBER CLASS FEES TOTAL 300-TRAINING 700-CONVENTION TOTAL OUTFLOWS OVERALL TOTAL 2,272.96 2,27196 r. 11,954.23 1,313.41 .1 0 115.88,., 115.88 525,58-, 1,255.53 -3KOO 2,77634- 2 1 476.34 4,373.33 5,516.19,.' 25,439.99 -25,439.99 To: TOW11 Council From: Christopher S. Lawrence, Town Manager Date: Apnil 10, 010 Subject: Reorganization Plan to address Economic Development and Business Advocacy priority On March 16, Town Council directed staffto evaluate and develop a plan to address the increasinL, concerns related to the Town gyo\erniiient's business climate and reputation. This issue has been looming o\er the town and business wn-untinity, tor the last several years. "I'lic neon -business friendly perception has really come to a head this past year and has become a priority for Council and the community. The attached proposal includes as summary ot'the major issues that have been identified, a summary of prior and current eta oris related to Economic Developmcrit. and as proposal to reorganize staff responsibilities to begin addressing this priority of Town Council and the business community, # Ideittified Issues atid Ctmcern.v: o Struggling with Non -Business friendly image of Vinton is a major perception problem, o Progressively gotten worse over the past several years. culminating in numerous issues this past year, o 'nature, ot'llic development process has gotten progressively more coinplicatc(l. c Small businesses have \,cry difficult time negotiating the bureaucratic processes, o Economic development I'm, the town today is primarily small business, relationships.. image building o Inherent difficulties ot'applicants Nvorking between three departments and vwo government entities o We continue to operate business as usual an(] improvements are not going to be seen without dedicating someone whO has the kll()\\ ledge. Althorit®, relationship with departments. cornmunit and County. to ensure improvements are made. Current and Previous Efforts: o Developed and funded a faqade grant program in partnership with Roanoke County o Became and affiliate member of the Virginia Main Street Program and initiated the four point approach to developing downtowns a Participate and maintain membership in the Virginia Downtown Development Association o Established and facilitated Economic Development committee round table discussions with local business leaders and the Vinton Area Chamber of Commerce o Partner with Roanoke County to develop and market the Vinton Business Center o Completed the Corridor Stud), in partnership with Roanoke County o Completed sidewalk and intersection improvements in downtown o Participated in change of use roundtable discussions with local business leaders and Roanoke County staff o Successfully received $ 10,000 grant for feasibility study on Vinton Motors property o Successfully received $35,000 planning grant for Downtown Master Plan to include physical improvements, economic restructuring, and branding plans o Active member and partner in the Roanoke Regional Partnership Recommendations. There are two primary recommendations (1) align the organization staff to accomplish the goals that are described below, and (2) develop and foster a stronger organizational culture focusing on Customer Service. (1) Create oposition of Assistant Town Manager- Director of Economic Development • This position will require reorganizing the responsibilities of the Assistant Town Manager, o Function as a Business Advocate role to focus on: ■ improving relationships with existing businesses and cultivating relationships with new businesses; ■ facilitate business expansion and new businesses development through the development process of the Town of Vinton and Roanoke County Be an advisor and advocate for businesses to resolve issues Develop and enhance communication through different forms of media to educate and inform the businesses community of processes, code changes, and related business information o Serve as a primary contact for current and future businesses to come to for business development, retention, and relationship building o Two primary duties of the Assistant include the direct reports of Human Resources and both the career and volunteer Fire and Rescue Departments. This will now fall under the Town Manager to free up time to focus on the new responsibilities. o The Assistant Town Manager position will also continue function as partner in general town management functions, and play a leading role in special projects, procurement, construction management needs, and other tasks as needed. The following goals have been identified to focus on accomplishing this priority and refocusing of town resources. These goals are not the sole responsibility of the new position; rather the position will play a leadership role in conjunction with other senior town staff and Town Council to achieve, Goal: Improve customer service and provide a stronger more unified connection between the multiple departments and agencies that impact the business community Goal: Develop a culture that balances the regulatory responsibility of the Town and a business cnvironnicrit that the Town is a great place to do lousiness. Goal: Enhance the attention and resources to economic development through focusing on small - businesses. Goal: Enhance and continue to develop the branding and market positioning of the Town of Vinton as great place to live and do business Goal: Develop and track through measurable metrics to show outcomes of efforts (2) Focus on organizational culture to enhance customer service value Administration and Department heads will be working in the upcoming months to focus on establishing the organization's values and expectations as it relates to customer service throughout the organization. Staff prides themselves on customer service, but it is apparent that our values and expectations are not always clearly communicated. We will reassess our current training curriculum to determine if adjustments need to be made or a new focus added. Additionally, policies will be reviewed to ensure they are customer friendly focused as well as adequate to achieve the goals and objectives they are intended to meet. Conclusion This recommendation can be implemented immediately, however, there are a number of logistics, minor budget impacts, information, and adjustments that will need to happen in the upcoming weeks. Staff is committed to working diligently to refocus our efforts to address this priority and understands that as a new focus, it will be somewhat dynamic and all the answers are not clear at this time. Through our attention to this priority, we will work to solidify expectations and goals, and continuously evaluate our progress and report back to Council and the community. Citizens of Vinton Town Council Town Manager Town Attorney Mia"nwa"gemrowas�-4; .--- [m==Nwb= Town `711`1117170� Economic Development, Business Advoc<lcv Police Department Public: arks Department r — ME= efuseAecycling Finance Department Planning and Zoning Department - "T S—pc—ci—al—Pro—1,,,ra—iii.s—D—ep—ar—tiii—etit—] War Memorial Department Fire-l"EMS Department a r cer Volunte er Fire `=nd Fi�rstAid �Crew Human Resources (4V10/201DDarleenBailey - Charter Amendment change bvGov. McDonnell _'_ _ _Paqe1 From: Chris Lawrence To: Town Council Date: 4/15/20105�25PM Subject, Charter Amendment change by Gov. McDonnell Below isamessage we got from Senator Smith that was sent to the Mayor. Please review and let me know if you are comfortable with the recommendation hythe Governor. My recommendation $toaccept the changes. We will put it on the agenda for next Tuesday just to have it officially on the record. However, I would like to get an answer back to Senator Smith by Monday atthe latest before he returns 0oRichmond, Thanks Chris Dear Mayor Grose, During the 2018'sessionnf the General Assembly, lintroduced SBSU9atthe request ofthe Vinton Town Council. This legislation would extend the time period for Vinton UofiUavacancy onthe Town Council from the current 3Odays tothe Commonwealth's legal maximum, q5days�SB 509passed both the Senate and the House cfDelegates and isnow being considered byGovernor McDonnell. The Governor supports SS 509, but wants to amend the bill so it does not conflict with MB l0l9that also ppssndthe General Assembly this year. HB 1014 requires that vacancies in a local governing body or elected school board be filled by special election, which shall be no later than the next general election unless the vacancy occurs within 90 days of the next general election, |nwhich event, it shall be held promptly but no later than the second general election. The version of SB 509 that passed only required a special election to take place at the next council manic election if there were more than two years left in the term. I have attached the Governor's proposed amendment that would conform SB 509 to the requirements of HB 1014. lbeheve it is inVin1mfsbest interest but wanted toconsult you before I declared any formal position. Please review the proposed amendment and let me know your thoughts. loan bereached ar my 5720 Williamson Road office in Roanoke at 206-3597. Sincerely, Ralph KSmith Senate of Virginia District l2 Below is the Bill comments from Governor McDonnell and its amendments: TO: SENATE DFVIRGlNIA SENATE BILL NO. 509 Iappmve the general purpose ofthis bill, but Iamreturning itwithout mysignature with the request that the following amendments bemade: l. Line lO, enrolled, after occurs strike , for the unexpired term, 2. Line 11, enrolled, after council strike If, however, the unexpired portion of the term is more than two years, the person appointed by council shall serve only until the next regular councilmanic election, at which time the vacancy shall be filled by the electorate. | /(4/1GC2Q1O)OadeenBailey - Charter Amendment change bvGov. McDonnell Page 2 The person appointed bycouncil shall hold office until the qualified voters f0thevacancybyspecia|dectionpurauanibz Article 6 (24.2-225 et seq.) of Charter 2 of Title 24,2 of the Code of Virginia (1950), and the person so elected has qualified. Christopher S. Lawrence Town Manager Town of Vinton p: (510)983'0687 f: (540) 983-0626 Town Council Update Current Fiscal Year to Present January 1, 2010 — April 16, 2010 Last Year Compared toThis Year 2009 Gross Income — Upstairs Meeting Room — $2,184,00 Main Floor Meeting Room — $1648.75 North Ballroom - $1,025.00 South Ballroom - $1,885.00 Grand Ballroom - $14,825.00 Total - $23,767,75 # of Events - Town of Vinton - 18 Social & For -Profit - 19 Non -Profit — 30 Total -67 2010 Gross Income — Upstairs Meeting Room — $2,126.85 Main Floor Meeting Room — $3,098.00 North Ballroom - $1,025.00 South Ballroom - $4.,476.00 Grand Ballroom - $11,358.05 'Total - $25,977.65 # of Events - Town of Vinton - I I Social & For -Profit - 28 Non -Profit — I I 'Total - 50 Vinton War Memorial First Ouarter Report Facility Manager Notes: There has been a different feel with the types of events we have hosted at the War Memorial this quarter. While we have had a larger number of events, they have been smaller, shorter events, Clients are keeping their events to specific time frames. There has been a definite increase in the number of baby / bridal showers, as well as some simple birthday parties. We have found that adjusting our pricing for the very simple, yet memorable events has worked to our advantage. We have had several weekends this quarter without large events, such as wedding receptions, which I think balances the equation of more events, but same revenue. Facility Maintenance Issues: I have dealt with 3 major areas of concern with the facility this quarter: 1. HVAC — Our HVAC system has experienced major software failures, resulting in emergency services being performed by TRANE. The problem has not been completely resolved, so TRANE is going to replace the entire control panel — at limited cost to the Town. In the mean time they have been able to over -ride the malfunction and keep the facility at a comfortable temperature. 1 Terrace Doors — Exterior — The exterior of the terrace doors is very unsightly, appearing to need to be scraped and re -painted. After working with Commonwealth Door, who supplied the doors, and receiving unsatisfactory answers, I contacted Roger Falls with Avis Construction. He and I are currently working together to determine if the manufacturer or the supplier of the doors will honor the warranty, although it is expired. 3. Flag Pole Spot Light — Water has seeped into the electrical housing of the spot light causing it to completely short out. The head electrician on the renovation project stopped by to determine the problem — the result is that the entire electrical portion of the light will need to be replaced. I am currently waiting on a cost estimate on this, as well as the plan to ensure that this can not happen again. I feel that it was a poor light design, although there was a gasket around the perimeter edge. Staff: Having Lauren full time has helped tremendously with over all customer service and event presentation. She has put into place some important consistent procedures for maintaining tip to date details and account information. Our accounts receivables are current and accurate. Danny Lugar was hired as an event attendant and has been a wonderful addition to the team. He performs most event set-up and has a keen eye for detail. Advertising: With each contract that is completed for the War Memorial the client is asked, 'How did you hear about the Vinton War Memorial'. We have tracked this information and plan to focus Our advertising dollars where they will bring the most return for our investment. Print advertisement as a whole has been drastically reduced, yet we will continue some television and web advertising that is proving to be very effective. Trade sho,vs, as well as hosting special events, have proven to draw new people to the facility on a regular basis. Also, VWM note pads will be included in the VML Registration packets for the October conference in Roanoke. We are excited about this exposure for TOV. Upcoming Events: September 23- Vinton Chamber of Commerce Membership Luncheon September 25 - VML Insurance day seminar September 28 - Trust Company of Virginia October I - Council of Community Services October 8 -Roanoke Regional Home Builders Association October 20 - Goodwill Industries Award Banquet October 22 - Roanoke Valley Association of Realtors October 22 — Roanoke Valley Allegheny Regional Commission November 12 — AAA Travel — On Stage Alaska Event November 17 — Vinton Chamber of Commerce Luncheon — TOV sponsored November 14 - Blue Ridge Public Television Big Band Dance - In exchange for a considerable amount of advertising, both on television and on the internet, the Blue Ridge PBS Big Band Dance will be held at the Vinton War Memorial. In exchange For a pledge of $150 to BRPBS you will receive 2 tickets to the Big Band event. This campaign was launched on Sunday, August 30, and we have already received an overwhelming number of comments from people who have seen the information on this event. November 19 — Public Relations Society of America Annual Banquet