HomeMy WebLinkAbout2/16/2010 - Regular T
Bradley E, Grose, Mayor 0 Vinton Municipal Building
Robert R. Altice, Councilmember 311 South Pollard Street
Carolyn D. Fidler, Councilmember Z Vinton,VA 24179
Matthew S. Hare, Councilmember (540) 983-0607
William "Wes" Nance, Councilmember
1884
Vinton Town Council
Regular Meeting
Tuesday, February 16, 2010
AGENDA
Consideration of:
A. 7:00 P.M. — Roll Call and Establishment of a Quorum
B. INVOCATION —
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. CONSENT AGENDA
1. Approval of Vinton Volunteer Fire Department Officers
E. AWARDS, RECOGNITIONS, PRESENTATIONS
I Officers of the Month:
a. Detective Monica McCullough for the Month of December
K Sergeant Anna Wooten for the Month of January
2. Dispatcher of the Quarter—Wayne Guffey
F. CITIZENS' COMMENTS AND PETITIONS
G. PUBLIC HEARING
1. Petition of William Walker for a Request to Rezone Property Located at 602 3d
Street, Tax Map Number 60.15-5-1, from RB Residential Business to GB
General Business— Ordinance No.894
2. Petition of Jeanie Harper for a Special Use Permit(SUP)to Operate a Family
Day Care Home, Located at 119 Franklin Avenue, Tax Map Number 60.19-5-
10 — Ordinance No, 895
1 Petition of Evette Bennett for a Special Use Permit(SUP)to Operate a Family
Day Care Home, located at 303 Ashley Court,Tax Map Number 61.13-1-33.03
—Ordinance No. 896
4. Proposed Amendment to the Town of Vinton Comprehensive Plan to
Incorporate the Vinton Area Corridors Plan —Ordinance No. 897
H. TOWN ATTORNEY
1. TOWN MANAGER
1. Special Events Policy
Includes: Purpose of Policy, Classes and Location of Special Events;
Application Process and Fees; Risk Management; and Alcoholic
Beverages at Special Events
2. Report-Vinton/Roanoke County Health Department Lease Renewal
J. MAYOR
K. COUNCIL
L. ADJOURNMENT
NEXT TOWN COUNCIL MEETING:
Budget Work Session on February 23, 201 Oat 6:00 p.m.
Regularly Scheduled Meeting of March 2, 2010'
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
Reasonable efforts will be made to provide assistance or special arrangements to qualified
individuals with disabilities in order to participate in or attend Town Council meetings. Please
call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements
may be made,
2
- --� Vinton Volunteer Fire Department
P.O BOX 426 ! VINTON, VA. 24179
- _-- '►�� xr�i�aun -
Vinton Town Council
311 S Pollard St.
Vinton,Virginia
Dear Council Members,
This letter is written on behalf of the Vinton Fire Department to inform you that the Vinton Fire
Department has held its annual election of officers.The results are as follows:
Line Officers Business Officers
Fire Chief: Benny Powell President:William 'Dip'English
Assistant Chief: Chris Heptinstall Vice-President: William Rogers
Deputy Chief: Richard Oakes Secretary: Keith Ball
Captain: George Stone Treasurer: Matthew Thomas
Lieutenant:Jimmy Carden
The term for the elected officers will begin on the first day of March, 2010.
Sincerely,
Keith Ball
Secretary
Vinton Fire Department
T Vinton Police Department
311 SOUTH POLLARD STREET
VINTON, VIRGINIA 24179
HERBERT G.COOLEY
Z 0 CHIEF OF POLICE
PHONE (540) 983-0617
FAX (540) 983-0624
' 1884
A State Accredited Agency
February 3, 2010
To: Monica L. McCullough, Detective
From, Herbert G. Cooley, Chief of Police
Re: Officer of the Month
Congratulations! You have each been nominated and selected as Officer of the Month
for the month of December 2009.
In December 2009 you organized and coordinated the second "Coats from Cops"
program. You collected and distributed over 160 coats from members of the Vinton and
neighboring Police Departments.
For the second year in a row you organized the event at the Farmers Market where you,
along with help from other members of the department, decorated the area, served
refreshments, and distributed the coats to needy members of the community.
You are to be commended for your benevolent acts for the less fortunate of our
community.
Herbert G. Cooley
Chief of Police
CC: Beth Austin, Human Resources Director
Chris Lawrence, Town Manager
Mayor and Members of Council
Police Board
Darleen Bailey, Town Clerk-,**
Vinton Police Department
311 SOUTH POLLARD STREET
VINTON, VIRGINIA 24179
HERBERT G.COOLEY
CHIEF OF POLICE
PHONE (540) 983-0617
FAX J540) 983-0624
188
A State Accredited Agency
February 4, 2010
To: Anna Wootten, Sergeant
From: Herbert G. Cooley, Chief of Police
Re: Officer of the Month
Congratulations! You have been nominated and selected as Officer of the Month for the
month of January 2010.
On January 30, 2010, your received a call regarding an unresponsive person. You
arrived on the scene to discover an unresponsive female not breathing, and without a
pulse. You immediately administered CPR until rescue arrived. When rescue arrived the
person had resumed breathing and her pulse had returned. She was treated and
released after a short stay in the hospital. Your quick actions, without question, saved
this woman's life.
On January 29, 2010, you received a call for a possible residential burglary. You and
members of your shift followed footprints in the snow to the door of a house. As you
approached, two suspects exited the house with stolen property in hand and were
immediately arrested.
Your attention to detail and your efforts to preserve life are commendable.
Good Work!
Herbert G. Cooley,
Chief of Police C�
CC: Chris Lawrence, Town Manager
Beth Austin, Human Resources Director
Mayor and Members of Council
Darleen Bailey, Town Clerk
0 Vinton Police Department
311 SOUTH POLLARD STREET
VINTON, VIRGINIA 24179
HERBERT G. COOLEY
z CHIEF OF POLICE
PHONE (540) 983-0617
FAX (540) 983-0624
A State Accredited Agency
February 4, 2010
To: Wayne Guffey, Dispatcher
From: Herbert G. Cooley, Chief of Police
Re: Outstanding Dispatcher of the Quarter
Congratulations! You have been nominated and named "Outstanding Dispatcher of the
Quarter"for the quarter ending December 31, 2009.
You were nominated for your team spirit and you willingness to go the extra mile during
an especially stressful time in the dispatch center. You have worked midnight shift and
filled in for others during times of need. During this time you were training a new
employee, maintaining the CAD system, and handling in-service training.
Outside of dispatch, you actively worked on getting the department's in-car cameras
and mobile data terminals up to date and/or repaired as necessary.
Your dedication to the department and your relentless work ethic make you deserving of
this recognition.
Great Job!
Herbert G. Cooley,
Chief of Police
CC: Chris Lawrence, Town Manager
Beth Austin, Human Resources Director
Mayor and Members of Council
Darlene Bailey, Town Clerk -,
ACTION NO: Ord. 894
ITEM NO: G.-I
TO: TOWN MANAGER'S OFFICE
FROM: Anita J. McMillan, Planning and Zoning Director
DATE: February 9, 2010
SUBJECT: William Walker Rezoning Request from RB to GB District
602 3 d Street, Tax Map Number 60.15-5-1
ISSUE/PURPOSE: The Planning Commission held a public hearing on Wednesday,
January 27, 2010, to discuss and receive comments concerning the petition of William
,rd
Walker to rezone the property located at 602 -) Street, tax map number 60.15-5-1, from
RB Residential Business District to GB General Business District.
The Town Council was briefed on the rezoning request of Mr. Walker during its work
session held on February 2, 2010.
BACKGROUND: Please see attached staff report concerning the rezoning request and
supporting materials as provided by the Petitioners.
The rezoning of 602 3 d Street will allow the property to be used for retail stores.
According to Mr. Walker, the operator of Two Peas in a Pod is interested in expanding her
business to his building. Two Peas in a Pod is renting a space in the Temp-O-Matic
building, which is located across from 602 3)'d Street.'
PLANNING COMMISSION RECOMMENDATIONS:
The Planning Commission voted unanimously to recommend approval of the rezoning
request with the proffered conditions as submitted in writing by the Petitioner, The
Petitioner has listed uses that are permitted in the GB District that will not be allowed on
the property as proffered conditions. The Petitioner has proffered that the following uses
will not be allowed on the property:
1. Auto and truck sales and service establishments
2. Auto wash facilities
1. Bed and bre,akfast establishments
4. Dwelling units ol'any kind
J. Gasoline service stations
6. Parking areas, parking lots and parking garages as a principal use of
property
Special Uses-.
1. Auto and truck general repair
1 Halfway house
1 Outpatient mental health centers
4. Outpatient substance abuse centers,
CITIZEN COMMENTS: Including the Petitioner,there were three citizens who were in
support of Mr. Walker's rezoning request; Mr. Willie Leffel, and Mr. Jeff and Mrs. Patty
Kiser, attended the public hearing.
Mr. Willie Leffet, the owner of Temp-O-Matic, informed the Planning Commission that Mr.
Walker has done a lot of improvements to the property, including keeping the property
clear of trash. Mrs. Patty Kiser, the owner of Two Peas in a Pod informed the Planning
Commission that the rezoning of Mr. Walker's property will enable her to expand her
business and allow business to stay in Vinton.
STAFF COMMENTS: In conjunction with an application for rezoning of property,the
owner or the agent of the owner may voluntarily proffer in writing reasonable conditions in
addition to the regulations specified for the zoning district. The Petitioner has proffered a list
of uses that would not be allowed on the property as conditions of the rezoning request. The
Town Council may consider additional conditions, deletions or modifications to conditions after
the Planning Commission makes its recommendation, provided that such are voluntarily
proffered in writing prior to the public hearing at which the Town Council is to consider the
application for rezoning. In any case where modifications to conditions are proposed after the
Planning Commission makes its recommendation; the Town Council may refer the rezoning
application back to the Commission for further review and action.
ACTION REQUESTED: Town Council to hold and receive public comments
concerning the rezoning request during its public hearing to be held on February 16, 2010.
DATE ACTION NEEDED: February 16, 2010
Attachments: Ordinance
Staff Report and Supporting Material
Mr, William Walker's Correspondence to the Chairman of the Planning
Commission, dated December 23, 2009
Proffered Conditions Submitted by Mr. Walker and Accepted by Planning
Commission
2
ORDINANCE NO. 894
AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON, VIRGINIA.
AN ORDINANCE to approve the petition of William Walker,to rezone the property located at
602 3"Street,tax map number 060.15-05-0 1.00, from RB Residential Business District to GB General
Business District.
THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia
that the petition of William Walker, to rezone the property located at 602 3'd Street, tax map
number 060.15-05-01,00, from RB Residential Business District to GB General Business District
be approved with the following proffered conditions submitted by the Petitioner which the Town
Council of Vinton, Virginia, hereby accepts.
The Petitioner has listed uses that are permitted in the GB District that will not be allowed
on the property as proffered conditions, The Petitioner has proffered that the following uses will
not be allowed on the property:
1. Auto and truck sales and service establishments
2. Auto wash facilities
3. Bed and breakfast establishments
4. Dwelling units of any kind
5, Gasoline service stations
6, Parking areas, parking lots and parking garages as a principal use of property
Special Uses:
1. Auto and truck general repair
2. Half,,vay house
1 Outpatient mental health centers
4. Outpatient substance abuse centers.
Adopted on motion by Councilman and seconded by
Councilman with the following votes recorded:
AYES
NAYS
APPROVED:
Bradley E. Grose, Mayor
Town of Vinton
Attest:
Darleen R. Bailey, Town Clerk
2
REZONING OF PROPERTY:
Property: 602 3 RD STREET, VINTON, VIRGINIA
Tax Map #60.15-5-1
At a Public Hearing of the Town of Vinton,scheduled for Wednesday,January 27,2010 at 7:00
p.m. in Vinton Municipal Building at 311 South Pollard street,Vinton,Virginia,the matter for
the aforementioned property is to be heard to determine if the Zoning on the subject property
can be changed from R-8 to General Business.
The Petitioner,William J.Walker, III,owner of Walker Commercial Services, Inc.,hereby is
voluntarily proffering in writing the following uses which will not be allowed on the property.
1. Auto and Truck Wes and service establishments
2. Auto Wash Facilities
3. Bed and Breakfast Establishments
4. Dwelling Units of any kind
S. Gasoline Service Stations
6. Parking Areas, Parking Lots and Parking Garages
-7. Pet Shops, Pet Greeffiln ShOPS, YeterinaFy Glinies;Aftim
Special Uses:
--A ---I t.-I
i. Eornmereial imdearAflnesement uses,gafne Feerns, Mile .—.9,etc.
2. Auto and Truck general repair
3. Halfway House
4- Outpatient mental health centers
5. Outpatient substance abuse centers
Thank you for your consideration of my request.
Respectfully submitted,
tai
l' J Walker,III,Owner
otiker Commercial Services, Inc.
&
k\ d Telephone: (540)344-6160
Facsimile: (540)344-6164
!W/ t� A L"K E R-'_
E-Mail: bill@walker-inc.com
Commercial Real Estate Services, Inc. www.walker-inc.com
Sales I Leasing I Auctions
101 Albemarle Avenue, SE
Roanoke, VA 24013
December 23, 2009
Mr. David R. Jones
806 Olney Road
Vinton, Virginia 24179
RE: Petition for Rezoning
602 3d Street, Vinton, Virginia
Tax-9 60.15-5-1
R-B to GB
Dear Mr. Jones:
Thank you for listening.to my rezoning request. I am a Licensed CommercialReal Estate
Broker in Virginia and purchased the property located at 602 3)d Street, Vinton,Virginia
on December 28, 2005 for$150,000.00 as Investment Property. I have made the
following improvements to the building since purchasing the property:
New Roof
New Parking Lot
Replaced the floors
Installed new HVAC,and Insulated the building
My improvements to the property total approximately$40,000.00 to $50,000.00. All of
these improvements were necessary to improve the state of the property and to solidify
the value of its purchase as an Investment Property.
Much to my dismay, each time I have secured a qualified tenant for the property,the
prohibition of Retail Sales on this site has kept the tenant from leasing the property. This
property has now been vacant for over two years. The economic hardships have affected
us all in one form or another,however, based on my experience in the Commercial Real
Estate Arena, I feel that Rezoning this property to allow Retail Sales would greatly
increase my ability to Lease the Property and bring more consumers to the Town of
Vinton.
Meeting Commercial Real Estate needs throughout the Region
December 23, 2009
Page 2
1 have attempted to discount the Lease on three separate occasions to enhance the chances
of Leasing my building, however, without the proper zoning,this incentive has yet to
produce any results.
My hope is that you will be receptive to my request for Rezoning my property to Retail
Sales. Looking forward to further discussion on the zoning proposal in a January
meeting, I am,
Very truly yours,
ry
William J. Walker, III
WJW'IIFjC
STAFF REPORT
PETITIONER: William Walker PREPARED BY: Karla D. Turman
Anita J. McMillan
CASE NUMBER: 1-01-10 DATE: December 30, 2009
A. NATURE OF REQUEST
William Walker(dba Walker Commercial Services), Petitioner and Property Owner, is requesting a
rezoning of the property located at 602 3rd Street,tax map number 60.15-5-1, from R-B Residential
Business District to GB General Business District. The proposed rezoning will allow retail stores be
operated on the property.
B. APPLICABLE REGULATIONS
The property with a building, which is currently vacant is zoned RB Residential Business District.
The intent of the RB District is to accommodate a limited range of offices and similar uses that are
compatible with moderate density residential in order to provide for mixed use and other alternatives
for new construction in areas that are undergoing change and are no longer viable as exclusively
residential in character. The RB District is also intended as a means to case the transition between
residential and commercial areas by providing for a mix of uses and development standards that are
compatible with nearby residential areas.
The property is located at the intersection of 3d Street and West Virginia Avenue. The GB District is
intended to be applied along primary traffic routes and to areas having direct access to such routes,in
order to provide safe and efficient access while avoiding the routing of traffic onto minor streets or
through residential areas. The district regulations are designed to afford flexibility in permitted uses
of individual sites in order to promote business opportunities, economic development, and the
provision of services. Uses by right that are allowed in GB District include institutional, offices
andfor commercial uses such as but not limited adult day care center, auto wash facilities, bank,
doctor office, retail stores and shops. In addition, a list of uses such as amusement centers, flea
market, and auto and truck general repair are permitted in the GB District, subject to approval of a
special use permit.
C. ANALYSIS OF EXISTING CONDITIONS
Background—This site was formerly occupied by Caribbean Tan, The building has been vacant
since Caribbean Tan closed its doors in the fall of 2007, Since then, staff has had inquiries from
potential tenants regarding the use of the property for retail services. In 2008, staff provided an
employee of Mr. Walker with options regarding the property. Staff suggested that if Mr. Walker
wanted to be able to rent the property for retail/commercial use, he might want to consider
applying for a rezoning of the property.
Location—602 P Street, at the intersection of 3" Street and West Virginia Avenue.
Topography/Vegetation—The existing structure is located on a level lot. There is a small grassy area
adjacent to the right-of-way on Virginia Avenue; the remainder of the lot has been paved,
Ad'jacent Zoning and Land Uses—The properties to the west, separated by P Street,are zoned M-2
and are developed with a contractor's office(Temp-0-Matic), a retail store(Two P's in a Pod),and a
manufacturing facility(PFG). The properties to east fie in the same block as this property, and are
zoned R-B. These properties are developed with office buildings, a financial institution (Freedom
First Credit Union),and a business complex that includes offices, a tanning salon,a beauty salon and a
clothes alteration business. The property immediately to the south is zoned RB and is developed
with a photography studio. The property to the north, separated by Virginia Avenue, is zoned G-B
and is developed with a dental office.
D. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture - One 2,500 sq. ft, structure exists on the property. Although the lot is
paved, there are currently no marked parking spots.
Site Access—3 d Street, a fifty(50) feet wide fight-of-way,
Utilities—Public water and sewer services are available and the existing structure is served by public
water and sewer services.
E. COMPREHENSIVE PLAN/FUTURE LAND USE
The 2004—2024 Town Comprehensive Plan designates this property and the properties to the east
and south as residential/business land use,the properties to the west as heavy industrial land use, and
the properties to the north as general commercial land use.
The draft version of the 2009 Vinton Area Corridors Plan (VACP) recommends a retail/service
commercial land use designation for this property, as well as the properties in the same block to the
east. Please note that Town Council has not yet held a public bearing regarding the VACP,nor have
they voted to approve the recommendations within the draft document.
F. STAFF CONCLUSION
The proposed rezoning of the property from RB to GB District might be considered to be consistent
with the existing uses of the area to the west and north, if the property will only be used for a certain
type of commercial/retail uses. The property is already developed with a building and paved parking
area,therefore the required minimum fifteen(15)feet buffer to the east and south of the property will
not be met. If the proposed rezoning is approved,the existing building and paved parking area will be
nonconforming with respect to the buffer and yard setback requirements, because the properties to
2
the east and south are zoned RB District.
In conjunction with an application for rezoning of the property,the property owner may voluntarily
proffer in writing reasonable conditions to allow the property be used for a limited type ofcommercial
uses. These proffered conditions must be submitted at the time of submission of the application for
rezoning or at any other time before the planning commission makes its recommendation on the
application to the town council,
3
t t
tl }
,f
v � �
x
t�Sstzf
i1�S 3tr;S satsl. �ti'��
d,
u t
s F
f
l..
x
5
t
v�r�
�4i y
DIVISION 6. GB GENERAL BUSINESS DISTRICT
Sec. 4-28. Intent of district.
Pursuant to the general purposes of this appendix, the intent of the GB general
business district is to accommodate a wide range of retail and service uses which serve
the community as a whole or cater to the traveling public. The district is intended to be
applied along primary traffic routes and to areas having direct access to such routes, in
order to provide safe and efficient access while avoiding the routing of traffic onto minor
streets or through residential areas. The district regulations are designed to afford
flexibility in permitted uses of individual sites in order to promote business opportunities,
economic development and the provision of services. The district regulations are also
designed to provide for harmonious development and compatibility with adjacent
residential areas.
Sec. 4-29. Permitted uses and structures.
(a) Uses and structures permitted by tight. The following uses and structures are
permitted by right in the GB general business district, subject to all other applicable
requirements of this appendix:
(1) Adult day care centers.
(2) Artists' studios, art galleries, art supply shops and custom frame shops.
(3) Auto and truck sales and service establishments, provided the following conditions
shall be met.
a. No service or repair of vehicles or storage of inoperable vehicles shall be
conducted outside a completely enclosed building;
b. Any such use located within 100 feet of a residential or R-B district shall be
provided with screening as set forth in article V of this appendix;
c. All areas for parking or display of vehicles shall be paved;
d. Outdoor activities related to the use shall not be conducted within five feet of
any side or rear property line, and all areas devoted to the parking, circulation or
display of vehicles shall be separated from public streets as provided in section
4-31 of this appendix;
e. The minimum lot area for such use shall be 10,000 square feet, and the
minimum lot width shall be 100 feet;
f. Outdoor fighting, if provided, shall be permanently affixed;
g. A permanent structure or structures meeting the requirements of the Uniform
Statewide Building Code shall be provided for such use;
h. No newly constructed building shall be situated so that motor vehicle
entrances to or exits from the building face a public street.
(4) Auto wash facilities.
(5) Bakeries where products are sold principally at retail on the premises.
(6) Banks and other financial services.
(7) Bed and breakfast establishments.
(8) Building supplies and materials sales and mechanical, electrical, plumbing and
heating supplies sales, provided that all storage is conducted within a completely
enclosed building.
(9) Business schools.
(10) Child day care centers.
(11) Churches and other places of worship.
(12) Contractors' offices, shops and display rooms, but not including warehouse
facilities or outside storage or display.
(13) Dwelling units contained within the same building as nondwelling uses permitted in
this district, provided that such dwelling units shall be located above the first floor of the
building or to the rear of other permitted uses, and the amount of floor area devoted to
dwelling units shall not exceed two times the floor area devoted to other permitted uses,
(14) Farmers' markets and outdoor sales of crafts, foods or seasonal items.
(15) Fire stations and rescue squad facilities,
(16) Funeral homes.
(17) Garden centers,
(18) Gasoline service stations, self-service gasoline stations and auto service centers.
(19) Hospitals.
(20) Hotels and motels.
(21) Laundromats, laundry and dry cleaning pickup stations and household linen and
diaper services.
(22) Libraries and museums.
(23) Medical and dental clinics and laboratories.
(24) Minor public utilities.
(25) Nursing homes.
(26) Office supply, office and business support services, photocopy, blueprint and
custom printing establishments.
(27) Offices.
(28) Parking areas, parking lots and parking garages as a principal or accessory use of
property.
(29) Parks, playgrounds, other recreational facilities and community centers owned and
operated by a governmental agency, civic association or other not-for-profit organization.
(30) Personal service businesses.
(31) Pet shops, pet grooming shops, veterinary clinics and animal hospitals, provided
that all facilities shall be located within completely enclosed and air conditioned buildings
which are soundproof to the extent that sounds produced by animals kept or treated
therein are not audible outside the building.
(32) Post offices and package mailing services, but not including package distribution
centers.
(33) Public schools and private schools having substantially the same curriculum as
public schools.
(34) Recreation and entertainment uses, including theaters, auditoriums, club and
lodge meeting facilities and assembly halls, when such uses are located within
completely enclosed buildings.
(35) Restaurants, cafes, delicatessens, tearooms, coffee houses, ice cream parlors,
refreshment stands, catering businesses and similar food and beverage service
establishments. Seating areas outside of enclosed buildings and intended for service to
or consumption of food or beverages by patrons may be provided, but not within any
public right-of-way, and provided that:
a. No deck, patio, terrace or other outside area for the service or
accommodation of patrons shall be situated within 100 feet of any property in any
residential or R-B district;
b. Covered trash containers shall be provided in service areas, and fences,
walls or vegetative screening shall be provided around service areas, except at
entrances and exits, to prevent refuse from blowing onto adjacent properties or
streets;
c. No music or public address system shall be operated in a manner that sound
produced is audible beyond the boundaries of the premises.
(36) Retail stores and shops.
(37) Service businesses which rent, service or repair audio or video equipment, home
appliances, fumiture, personal recreational equipment, home yard and garden
equipment, tools, bicycles, locks, computers, office machines and similar household or
business items, provided that no products shall be stored or displayed outside a
completely enclosed building.
(38) Shopping centers containing uses permitted in this district.
(39) Signs as permitted in article V of this appendix.
(40) Tourist homes.
(41) Wholesale merchandising brokers, but not including wholesale storage or
warehouses,
(42) Accessory uses and structures,
(43) Commercial indoor sports and recreation uses, including bingo halls, bowling
alleys, ice and roller skating rinks, off-track betting centers, racquetball, swimming,
and/or tennis facilities, when such uses are located within completely enclosed buildings.
(b) Special uses. The following uses and structures are permitted in the GB general
business district, subject to approval of a special use permit by the town council as set
forth in article VII of this appendix:
(1) Commercial indoor amusement uses, including game rooms, billiard and pool halls,
and video arcades. Establishments which provide multiple coin operated amusement or
entertainment devices or machines, which would include pinball machines, video games,
and other games of skill or scoring, and would include pool and/or billiard tables,
whether or not they are coin operated.
(2) Auto and truck general repair, including the installation and removal of engines,
transmissions or other major body or mechanical parts, auto upholstery shops, and auto,
truck or trailer rental, but not including body repair or painting.
(3) Flea markets,
(4) Greenhouses.
(5) Major public utilities.
(6) Miniature golf courses, golf driving ranges, batting cages and similar outdoor
recreation uses.
(7) Miniwarehouses and warehouses.
(8) Sports complexes.
(9) Antennas and any related unmanned buildings for mobile and land based wireless
transmission and subject to the provisions set forth in article V, division 9, section 5-
65(a).
(10) Towers and/or monopoles, with a related unmanned equipment building and
subject to the provisions set forth in article V, division 9, section 5-65(b).
(11) Counseling services,
(12) Halfway house.
(13) Outpatient mental health centers.
(14) Outpatient substance abuse centers.
(Ord. No. 680, §4-29, 9-16-1997; Ord. No. 690, 4-7-1998; Ord. No. 793, 11-4-03)
Sec. 4-30. Lot area and width requirements.
There shall be no minimum lot area or lot width requirements, except as specified
in section 4-29 for certain uses, provided that minimum lot area for any use not served
by public sewer and public water systems shall be as determined by the health official.
Sec. 4-31.Yard requirements.
The following yard requirements shall apply in the GIB general business district
(see article V for supplementary yard, transitional yard and screening requirements):
(a) Front yard. There shall be a front yard of not less than 20 feet, provided that areas
devoted to the parking or circulation of vehicles shall be separated from public streets by
yards of not less than ten feet in depth which shall be graded and landscaped with
grass, other vegetative ground cover, shrubs, trees or other plant materials in a manner
that will prevent erosion, accumulation or spread of dust and collection of surface water
or drainage thereof onto adjacent areas.
(b) Side yards. No side yards shall be required, provided that where a side lot line
abuts or is situated across an alley from property located in a residential or R-B district
transitional yard and screening requirements as specified in article V of this appendix
shall be met.
(c) Rear yard. No rear yard shall be required, provided that where a rear lot line abuts
or is situated across an alley from property located in a residential or R-B district,
transitional yard and screening requirements as specified in article V of this appendix
shall be met.
Sec. 4-32, Height limit.
No building or structure in the GIB general business district shall exceed a height
of 60 feet, provided that no building or structure situated within 100 feet of property
located in a residential or R-B district shall exceed a height of 35 feet. (See article V for
supplementary height regulations.)
�� Al
TOWN OF VU40N J s
RECIND
APPLICATION A TION E R REZONING � •,,,
oral,l�
Applicant's name: William J. Walker, III Phone: 540-344-6160
Address: 101 Albemarle Avenue,SE,, Roanoke, VA 24013
Zip Cade:
Date: 12/18/09 Public Hearing: PC Date: TC Date:
Owner's name: Walker Commercerial Services, Inc. Phone: 540-344-6160
Address: 101 Albemarle Avenue, SE, Roanoke, VA Zip Code: 24013
Location of Property: 602 3rd Street, Vinton, VA 24179
Tax Map Number: 60.15-5-1
Request Property be rezoned from: R-B to: G-B
Size of parcels): 7,830 sf/ .18ac. Existing land use: Commercial .Usage-}.'
Proposed land use: Commercial Usage Future land use Map: 60.15-5-1
The Planning Co un,sc;on will study rezoning request to determine the need and justification for the
change in terms of public health, safety, and general welfare. Please answer the'following questions
as thoroughly as possible. Use additional space if necessary.
1. Describe briefly the type of use and improvements proposed. State whether new buildings
are to be constructed, existing buildings are to be used, or additions made to existing
buildings.
Using existing structure for Retail Sales
2. Why does applicant believe the location of the use in question on the particular property Is
essential or desirable for the public convenience or welfare and wiU:not*be detrimental to the
immediate neighborhood?
Retail sales in the area around property - There is retail sales
directly across 3rd Street and Virginia Avenue
3. Please describe the impact(s) of the request on the property itself, the adjoining properties,
and the surrounding area, as well as the impacts on public services and,facilities, including
water/sewer, roads,schools, parks/recreation, and fireirescue. .
In my professional opinion: as a Licensed Real Estate Broker in 'Virginia,
conducting business in the commercial arena, this property lends itself
to retail sales with the traffic light - fronting 4 major intersection
and not adjoining residential .property.
4. Attach Concept Plan of the proposed project. Plan must be 8.Y2 x 11 Plan shall show
boundaiies and dimensions of property; location, widths, and name.&:of all existing or platted
streets within or adjacent to the development; all buildings,existing,an'd*'proposed,dimension,
floor area and heights; dimensions and locations of all driveways,'.parking spaces and loading
spaces; existing utilities (water,sewer)and connections at the site; :landscaping
andscaping acid.,the like.
Architect's sketches showing elevations of proposed buildings and-complete plans are
desirable and if available, should be filed With the application.
5. It is proposed that the property will be put to the following use:
Retail Sales General commercial usage
6. It is proposed that the following buildings will be constructed:
N/A
7. Please submit any proffered conditions at the site and show how.they are addressed.
N/A
I hereby certify that I am the owner o,f the property or the owner's agent or contract purchaser and
am acting with the knowledge and consent of the owner;
Owner/Authorized Agent; Date: 12/18/09
WI AM J. WALKER, III
NOTES:
1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND
IS SUBJECT THERETO, THEREFORE, THERE MAY EXIST ENCUMBRANCES
WHICH AFFECT THE PROPERTY NOT SHOWN HEREON,
rf1
71
2. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF FLOOD ZONE 2
"X" >.AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP. THIS z
DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED 0
BY ACTUAL FIELD ELEVATIONS. 7
'3, THIS PLAT WAS PREPARED IN ACCORDANCE WITH REQUIREMENTS
SET FORTH BY THE COMMONWEALTH OF VIRGINIA FOR PHYSICAL
IMPROVEMENT SURVEYS.
LEGEND:
N\F= NOW OR FORMERLY W. VIRGINIA AVENUE
OHW= OVERHEAD WIRE (FORMERLY SYCAMORE STREET)
W\= WITH — 60' WIDE
cuRB S 86"30'00" E
GRASS
wAtx
MAG
NAIL
SET I C14 I PEN
=N Ci
04 PAVEMENT 0.3'
21,0 EAST OF LINE
25' I 3.9'
w Z
9
Uj m I PAVEMENT
W
V) z 0- N\F PROPERTY OF
LO 0
0 SOONJA & HYUNJIN M.
0 'd I j KIM
C4
t TAX NO
o M
0
60.15-05-02 LD 6 b)
to 0
0 PAVEMENT
z
PAVEMENT 0.2*
EAST OF LINE
2 E10
WESTERLY ORIGINAL
1/2 OF
LOT PAVEMENT
PAVED
PARKING
50.00'
MAG
NAIL
SET N 86*30'00" W PIN
W\CAP 15' ALLEY
oxvi Op
HN 17- PARKER a SURVEY FOR
No. 1076 THOMAS R. HUBBARD, JR. &
)z Z-oz)
ppa / I EVONNE P. HUBBARD
SHOWING THE WESTERLY 1/2
OF LOT 1, SECTION 2,
MCDONALD ANNEX
P.B. 1, PG. 119
TOWN OF VINTON
ROANOKE COUNTY, VIRGINIA
TAX # TPP&S T. P. PARKER & SON
N.B. JR 220 DRAWNADA65 816 Boulevard SCALE: 1 30 - -
,CYCRS Post Office l3ox So DATE: --112 NOV
PLANNERS Salem, Virgiria, 24163 5 0 1 12003
CALL. CHK'D JTP
CLOSED: JD 540-387-1153 D- 525:41,
W w r 0_�
-�_()Rja
r)
ACTION NO: Reso. 895
ITEM NO: Q.-2
TO: TOWN MANAGER'S OFFICE
FROM: Anita J. McMillan.. Planning and Zoning Director
DATE: February 9, 2010
SUBJECT: Petition ol'Jeanie Harper for a Special Use Permit (SUP) to Operate a
Family Day Care Home, 119 Franklin Avenue
ISSUE[PURPOSE: The Planning Commission held a public hearing on Wednesday,
January 27, 2010, to discuss and receive comments concerning the petition of William
Walker to rezone the property located at 602 rd
) Street, tax map number 60.15-5-1, from
RB Residential Business District to G13 General Business District.
The'town Council was briefed on the SUP request from Mrs. Harper during its work
session held on February 2, 2010.
BACKGROUND: Please see attached staff report and supporting material concerning
the SUP request. The approval of the SUP request by Town Council will allow Mrs.
Harper to continue operating her family day care home. Please note that on November 16,
2009, and December 15, 2009, the Planning Commission and Town Council held public
hearings, respectively, and voted to amend the zoning ordinance to allow 6 to 12 children
to be cared for in a family day care home with the issuance of a SUP.
PLANNING COMMISSION RECOMMENDATIONS: The Planning Commission
voted unanimously to recommend approval ot'Mrs. Harper's SUP request.
CITIZEN COMMENTS: Mrs. Harper was present for her SUP request. In addition to
Mrs, Harper, Mr. Joe Banks and Mr. Allen Kasey were present to support her request. Mr.
Kasey indicated that he has never had any problems with the children that Mrs. Harper has
been keeping and asked that her request be approved.
STAFF COMMENTS: Staff Would like to state that, with a SUP request, the Town
Council is given the opportunity to review the proposed request and impose such conditions as
reasonably necessary to ensure the use will be compatible with the surrounding area and
consistent with the purposes of the Zoning Ordinance,
ACTION REQUESTED: Town Council to receive public comments concerning the
SUP request during its public hearing to be held on February 16, 2010.
DATE ACTION NEEDED: February 16, 2010
Attachments: Ordinance
Staff Report and Supporting Material
ORDINANCE NO. 895
AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
AN ORDINANCE to approve the petition of Jeanie Harper for a Special Use Permit(SUP)to
operate a family day care home, located at 119 Franklin Avenue, Vinton, Virginia, tax map number
060.19-05-10.00, zoned R-2 Residential District,
THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia
that the petition of Jeanie Harper for a Special Use Permit (SUP) to operate a family day care
home, located at 119 Franklin Avenue, Vinton, Virginia, tax map number 060.19-05-10.00,
zoned R-2 Residential District, be approved,
Adopted on motion by Councilman and seconded by
Councilman with the following votes recorded:
AYES
NAYS
APPROVED:
Bradley E. Grose, Mayor
Tw,vn of Vinton
Attest:
Darleen R. Bailey, Town Clerk
STAFF REPORT
PETITIONER: Jeanie Harper PREPARED BY: Karla D. Turman
CASE NUMBER: 2-01-10 DATE: December 29, 2009
A. NATURE OF REQUEST
Jeanie Harper,the Petitioner and Property Owner, is requesting a special use permit(SUP)to operate
a Family Day Care Home, located at 119 Franklin Avenue, tax map number 60,19-5-10.
B. APPLICABLE REGULATIONS
Article IV, District Regulations, of Appendix B, Zoning, of the Town Code
Division 3, R-2 Residential District
§ 4-14(b), Special Uses.
The intent of the R-2 district is to provide appropriate areas for moderate density residential
development and promote a suitable residential environment with necessary community facilities and
public services. Although the primary intended use is single-family detached,the district also provides
for flexibility in housing types by permitting two-family dwellings and townhouses at densities
compatible with single-family detached. The district is also intended to preserve the predominant
character of established neighborhoods and protect them from encroachment by potentially
incompatible nonresidential uses and higher density residential uses. Examples of uses that are
permitted by right in the R-2 District are single-family and two-family dwellings, parks and
playgrounds, churches and other places of worship, and adult day care homes. Some uses that are
permitted by SUP are townhouses; bed and breakfast establishments; fire stations and rescue squad
facilities; and major public utilities.
C. ANALYSIS OF EXISTING CONDITIONS
Background — In June 2009, staff received information regarding a family day home that was
operating in a residential district where more than five children were being cared for. At that time,
the zoning ordinance stated that a family day home could provide care for not more than five children,
exclusive of the children residing in the residence.
Town administration requested that staff research how other localities handle family day homes and
child day care centers, solely in residential districts. On October 8, 2009, staff presented its
recommendations to the Planning Commission. Staff recommended that keeping of 1-5 children be
allowed by right in a residential district, and that the keeping of more than 5 children be allowed by
special use permit in a residential district. The Planning Commission held a public hearing on
November 16, 2009,to receive comments regarding the proposed amendments, Mrs.Harper was in
1
attendance and spoke on behalf of allowing more than 5 children to be kept at a residence,with the
issuance of a SUP. The Planning Commission voted in favor of recommending to Town Council that
6-12 children be allowed to be kept in a day home with the issuance of a SUP. On December 15,
2009, Town Council held a public hearing and voted in favor of the proposed amendments. As
Council voted to amend the zoning ordinance to allow more than 5 children to be kept by SUP,Mrs.
Harper then had to comply with the zoning ordinance by filing this SUP application.
Location— 119 Franklin Avenue.
TopographyNegetation—The existing structure is located on a 0.46 acre lot that is level in the front
and slightly sloped in the rear. There is grassy yard, and a driveway to the west.
Adjacent Zoning and Land Uses—The properties to the north, south, east and west are zoned R-2
Residential and are developed with single-family homes.
D. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture - The property is accessed via an entrance from Franklin Avenue. There is
a small front porch on the structure. To the rear of the structure, there is a retaining wall. An
undeveloped alley runs along the rear of the property,
Site Access— Franklin Avenue, a fifty(50) feet wide right-of-way.
Utilities—Public water and sewer services are available and the existing structure is served by public
water and sewer services.
E. COMPREHENSIVE PLAN/FUTURE LAND USE
The 2004—2024 Town Comprehensive Plan designates this property and the surrounding properties
as low density residential land use area.
F. STAFF CONCLUSION
The proposed use as indicated in the SUP application may be considered consistent with the general
characteristics of the neighborhood.
Staff would like to state that,with a special use permit request,the Planning Commission and Town
Council are given the opportunity to review the proposed request and impose such conditions as
reasonably necessary to ensure the use will be compatible with the surrounding area and consistent
with the purposes of the Zoning Ordinance.
2
r
�t�t; t.
¢�1;,t Y 1 tY
''Y� k y p
B �'1Y�q' �¢4,,
i i' i 4 �'� U
`�+
�i 'ili���V i��r �Y�I��'V ��;
��
,,Y;, �,�
� �� ��
� p,° "� "�
} da�� y��dr ��i
i �
��� i�
� ,��� t
,.
r �����,�r t, �
'° V
'�, �� � �
S�
4 � h'
4y
�'> ����,
k
4g
ACTION NO: Ord. 896
ITEM NO: Q. - 3
TO: TOWN MANAGER'S OFFICE
FROM: Anita J. McMillan, Planning and Zoning Director
DATE: February 9, 2010
SUBJECT: Petition of Evette Bennett for a Special Use Permit(SUP) to Operate a
Family Day Care Home,303 Ashley Court
ISSUE/PURPOSE: The Planning Commission held a public hearing on Wednesday,
January 27, 2010, to discuss and receive comments concerning the petition of Evette
Bennett for a Special Use Permit (SUP) to operate a family day care home, located at 3)03
Ashley Court, tax map number 6 1.13-1-33,03, zoned R-I Residential District.
The Town Council was briefed on the SUP request from Mrs. Bennett during its work
session held on February 2, 2010.
BACKGROUND: Please see attached staff report and supporting material concerning
the SUP request. The approval of the SU13 request by Town Council will allow Mrs.
Bennett to continue operating her family day care home. Please note that on November 16,
2009, and December 15, 2009, the Planning Commission and Town Council held public
hearings, respectively, and voted to amend the zoning ordinance to allow 6 to 12 children
to be cared for in a family day care home with the issuance of a SUP.
PLANNING COMMISSION RECOMMENDATIONS: The Planning Commission
voted unanimously to recommend approval of Mrs. Bennett's SUP request.
CITIZEN COMMENTS: Mr. Vincent Bennett and his son were present on behalf of
Mrs. Bennett, for the SUP request. Mr. Bennett submitted a petition signed by five of his
neighbors in support of their request. See attached.
STAFF COMMENTS: Staff would like to state that, with a SUP request, the Town
Council is given the opportunity to review the proposed request and impose such conditions as
reasonably necessary to ensure the use will be compatible with the surrounding area and
consistent with the purposes of the Zoning Ordinance.
ACTION REQUESTED: Town Council to receive public comments concerning the
SUP request during its public hearing to be held on February 16, 2010.
DATE ACTION NEEDED. February 16, 2010
Attachments: Ordinance
Staff Report and Supporting Material
ORDINANCE NO. 896
AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
AN ORDINANCE to approve the petition of Evette Bennett for a Special Use Pen-nit(SUP)to
operate a family day care home, located at 303 Ashley Court,Vinton,Virginia,tax map number 061-13)-
01-33.03, zoned R-1 Residential District,
THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia
that the petition of Evette Bennett for a Special Use Permit (SUP) to operate a family day care
home, located at 303 Ashley Court, Vinton, Virginia, tax map number 06 1,1 3)-0 1-3 3,03), zoned
R-I Residential District, be approved.
Adopted on motion by Councilman and seconded by
Councilman with the following, votes recorded:
AYES
MAYS
APPROVED:
Bradley E. Grose, Mayor
Town of Vinton
Attest:
Darleen R. Bailey, Town Clerk
To - All Neighbors on Ashley Court 1/15/2010
The Town of Vinton is requiring a variance to the ordinance pertaining to child care
out of our home. The current amount of children for a home daycare is nine children. In
order for her to'keep 12 we will need to get a variance. Signing this petition would
indicate you would have no issues if the Town of Vinton sees fit to grant this variance.
Your help would be greatly appreciated.
Vince &Evette Bennett
Gary& Gloria Stultz
308 Ashley Court
/ -C /
Dater /I
/
James & Carol White
312 Ashley Court
Date: -/CP 12)
Alisa Barnette
309 As e Court
Date:
Donna Morgan
311 Ashley Court
Date: /- '-/0
Bob & Debbie Menkedick
316 Ashley Court
Date:
STAFF REPORT
PETITIONER: Vincent&Evette Bennett PREPARED BY: Karla D. Turman
CASE NUMBER: 3-01-10 DATE: December 30, 2009
A. NATURE OF REQUEST
Vincent and Evette Bennett,the Petitioners and Property Owners, are requesting a special use permit
(SUP)to operate a Family Day Care Home, located at 303 Ashley Court,tax map number 61.13-1-
33,03,
B. APPLICABLE REGULATIONS
Article IV, District Regulations, of Appendix B, Zoning, of the Town Code
Division 2, R-1 Residential District
§ 4-7(b), Special Uses.
The intent of the R-I residential district is to provide appropriate areas for moderate density single-
family residential development and promote a suitable residential environment with necessary
community facilities and public services. The district is also intended to preserve the predominant
character of established neighborhoods and protect single-family residential areas from encroachment
by potentially incompatible nonresidential uses and higher density residential uses.
C. ANALYSIS OF EXISTING CONDITIONS
Background — In June 2009, staff received information regarding a family day home that was
operating at this location where more than five children were being cared for. At that time, the
zoning ordinance stated that a family day home could provide care for not more than five children,
exclusive of the children residing in the residence.
Town administration requested that staff research how other localities handle family day homes and
child day care centers, solely in residential districts. On October 8, 2009, staff presented its
recommendations to the Planning Commission. Staff recommended that keeping of 1-5 children be
allowed by right in a residential district, and that the keeping of more than 5 children be allowed by
special use permit in a residential district. The Planning Commission held a public hearing on
November 16, 2009, to receive comments regarding the proposed amendments. Mr. and Mrs.
Bennett were in attendance and spoke on behalf of allowing more than 5 children to be kept at a
residence with the issuance of a SUP, The Planning Commission voted in favor of recommending to
Town Council that 6-12 children be allowed to be kept in a day home with the issuance of a SUP. On
December 15, 2009, Town Council held a public hearing and voted in favor of the proposed
amendments. As Council voted to amend the zoning ordinance to allow more than 5 children to be
1
kept by SUP,Mr. and Mrs. Bennett then had to comply with the zoning ordinance by filing this SUP
application.
Location—303 Ashley Court, on the southeastern end of the cul-de-sac.
Topog=hyNegetation— The existing structure is located on a 0.875 acre, slightly-sloped lot the
rear. There is grassy yard, and a driveway to the west.
Adjacent Zoning and Land Us —The properties to the north, south, east and west are zoned R-I
Residential and are developed with single-family homes, two-family homes and triplexes.
D. ANALYSIS OF PROPOSED DEVELOPMENT
Site Lavout/Architecture - The property is accessed via an entrance from the cul-de-sac on Ashley
Court. There is a small front porch on the structure. To the west side and rear of the structure,there
is a retaining wall.
Site Access— Ashley Court,which ranges from a fifty(50)feet wide right-of-way on the street to a
one-hundred(100) feet wide right-of-way in the cul-de-sac,
Utilities—Public water and sewer services are available and the existing structure is served by public
water and sewer services.
E. COMPREHENSIVE PLAN/FUTURE LAND USE
The 2004—2024 Town Comprehensive Plan designates this property and the surrounding properties
as low density residential land use area.
F. STAFF CONCLUSION
The proposed use as indicated in the SUP application may be considered consistent with the general
characteristics of the neighborhood.
Staff would like to state that, with a special use permit request, the Planning Commission and Town
Council are given the opportunity to review the proposed request and impose such conditions as
reasonably necessary to ensure the use will be compatible with the surrounding area and consistent
with the purposes of the Zoning Ordinance,
2
r
�,
�� ,
i� ��
�'1���' P
1
Y�,i � i�
�r,,
t,. �
„`
���
„' � ti
� P, k �
4
y
•e�
Y fr�� � r,.. �.
� 1
i 1(
����,�
�',
°;xt�
<.Y yc
�,
t
``{
;;.
i
r t� � � ��i
�'
i'(', v,.
44'��'c�p��;
i
;<
,,
�I P.o .9
ACTION NO: Ord. 897
ITEM NO: G. - 4
TO: TOWN MANAGER'S OFFICE
FROM: Anita J. McMillan, Planning and Zoning Director
DATE: February 9, 2010
SUBJECT: Town of Vinton's Comprehensive Plan Amendment to Incorporate the
Vinton Area Corridors Plan (VACP)
ISSUE/PURPOSE: On December 7, 2009,. the Vinton and Roanoke Planning
Commission held a joint work session at 6:00 p.m, and a public hearing at 7:00 p.m. at the
Vinton War Memorial, The joint meetings were to receive comments on the proposed
amendment to the Roanoke County Comprehensive Plan and the Town of Vinton
Comprehensive Plan to incorporate the Vinton Area Corridors Plan (VACP).
Each member of Town Council has been provided with the draft copy of the VACP
document, During the Town Council work session held on February 2, 2010, Roanoke
Count), Planning staff presented the VACP PowerPoint presentation.
The Town Council will hold its public hearing on the proposed amendment to the Vinton
Comprehensive Plan to incorporate the VACP on February 16, 2010.
BACKGROUND: The VACP is a joint effort of the Roanoke County and Town of
Vinton Planning Staff. Roanoke Valley Alleghany Regional Commission, and Virginia
Department of Transportation (VDOT) Salem District staff. The process started in the fall
of 2008 and involved the following:
I A community survey from middle of January 2009 through the end of February
2009.
2. One-on-one business owner interviews from December 2008 and through the end
of February 2009 and presentation by staff to the Vinton Area Chamber of Commerce
during their annual meeting.
3. Two community meetings held on January 29., and June 18, 2009.
4, Several stakeholders meetings in the Vinton Community including Vinton Public
Works Department, Roanoke Count), Fire Marshal Off-ice, paid and volunteer
personnel of the Vinton EMS. VDOT, and the Blue Ridge Parkway,
5. Four work sessions with the Planning Commissioners and a joint staff-led tour of
the Vinton study corridors to familiarize the Planning Commissioners with potential
issues and opportunities during staffs inventory of the existing conditions.
ACTION REQUESTED: Town Council to hold and receive public comments on the
proposed amendment to the Vinton Comprehensive Plan to incorporate the VACP during
its public hearing to be held on February 16, 2010.
PC RECOMMENDATIONS: Both the Roanoke County and the Vinton Planning
Commissions unanimously voted to recommend that the Board of Supervisors and the
Town Council amend the Roanoke County Comprehensive Plan and the Town of Vinton
Comprehensive to incorporate the VACP.
CITIZENS COMMENTS: 20 citizens attended the joint public hearing of the Planning
Commissions. The attached minutes of the joint public hearing of the Roanoke County and
Vinton Planning Commissions listed comments of the citizens who addressed the Planning
Commissioners.
STAFF COMMENTS: The purpose of the VACP is to provide data and information for
Roanoke County, the Town of Vinton, and VDOT to use in their land use and transportation
planning. The research and analysis performed will be useful in identifying and guiding future
development and redevelopment opportunities along these corridors. In addition to examining
land use and development/redevelopment opportunities, aesthetic issues will be addressed with
recommendations for design guidelines, sign improvements, and streetscape improvements.
DATE ACTION NEEDED: During`town CouncWs scheduled public hearing to be held
on Tuesday, February 16, 2010.
The Roanoke County Board of'Supervisors was briefed by Roanoke County Planning Staffon
the status of VACP during their work session held on Tuesday, January 26,2010. The public
hearing of the Board of Supervisors on the proposed amendment to the Roanoke County
Comprehensive Plan to incorporate the VACP is tentatively scheduled for Tuesday,February
23, 2010.
Attachment: Ordinance
2
ORDINANCE NO. 897
AT A PUBLIC HEARING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
AN ORDINANCE to amend Vinton Comprehensive Plan Ordinance No.806 adopted on
September 7, 2004, with amendments, and adopting by reference the "Vinton Area Corridors
Plan".
WHEREAS,pursuant to Section 15.2-2223 of the Code of Virginia,as amended,the Town
of Vinton is required to "prepare and recommend a comprehensive plan for the physical
development of the territory within its jurisdiction", and
WHEREAS, the Town of Vinton's 2004-2024 Comprehensive Plan has a vision that
incorporates the following central themes: 1. Gateway Entrance/Corridors Improvements,2, Housing
and Neighborhood Preservation, 3. Greenways/Parks and Recreation/Youth Centers, 4. Economic
Development, and 5. Downtown Redevelopment, and
WHEREAS,in the fall 2008, the Vinton Town Council authorized ajoint planning effort of
Roanoke County Planning staff,Town of Vinton Planning staff,and the Roanoke Valley Alleghany
Regional Commission for the study of six major corridors serving the Town of Vinton and East
Roanoke County: Bypass Road, Hardy Road, South Pollard Street, Virginia Avenue, Walnut
Avenue, and Washington Avenue, and
WHEREAS, during the planning process,two community meetings were held on January
29, and June 18, 2009, and
WHEREAS,the Vinton Planning Commission and Roanoke County Planning Commission
conducted four work sessions and a joint staff-led tour of the Vinton study corridors to familiarize
the Planning Commissioners with potential issues and opportunities during staff inventory of the
existing conditions, and
WHEREAS, during the joint public hearing of the Vinton Planning Commission and
Roanoke County Planning Commission, held on December 7, 2009, both commissions
recommended that each corresponding elected body, Vinton Town Council and Roanoke County
Board of Supervisors, adopt the "Vinton Area Corridors Plan"'. and
WHEREAS,a work session was held on February 2,2010,and a public hearing was held on
February 16, 2010, before the `mown Council, and the Town Council concurred with the Planning
Commission's recommendation, and
THEREFORE,BE IT ORDAINED by the Council ofthe"fown otVinton,Virginia that the
Vinton Comprehensive Plan be amended to adopt by reference the "Vinton Area Corridors Plan",
as recommended by the Vinton Planning Commission and Roanoke County Planning
Commission.
Adopted on motion by Councilman and seconded by Councilman
with the following votes recorded:
AYES
NAYS
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
Darleen R. Bailey, Town Clerk
2
eount# goww&
LD L ".1
PLANNING COMMISSION
PUBLIC HEARING MINUTES
DEC EMBER , 20
Roanoke County Commissioner's Present:
=Mr. Steve Azar
s. Martha Hooke
r, Gary Jarrell
r, Rodney McNeil
r. David Radford
Roanoke County 're rat:
r. Philip Thompson, Secretary
r. Joe Ob nshain, Senior Assistant County Attorney
s. Melinda Cox, EconomicDevelopment
s. Lindsay Blankenship
s. Becky Mahoney
lbs. Trnri Wood
s. Tara Pattisall
lbs. Susan Carter, Recording Secretary
Town of Vinton Commissioners Present:
Mr. David Jones
lbs. Dawn Michelsen
r. Charles Pace,J .
Mr, Robert Patterson
Town of Vinton Staff Present:
s.. Anita McMillan, Secretary
Ms. Censu lla Caudill, Assistant Town Manager
s. Karla Turman
Ms. Julie Tucei, Recording Secretary Guests-
r. Brad Grose, Ton Mayor
r. Wes Nance, Town Council
Mr. Matt Miller, Roanoke Valley-Alleg any Regional Commission
WORK.§.ESSION.
r, Junes called the Town of Vinton meeting to order at t 5 p.m.
s. Hooker called the Roanoke County meeting to order at ; 5 p.m,
Vinton Corridors ears Plan
r. Thompson provided a brief outline of the plea; noting Chapter 8 addresses future land use
of the area. Ms. Blankenship reviewed implementation strategies. Ms. McMillan discussed
funding available for downtown revitalization and development„ noting the Town of Vinton has
been a member of the Main Street Community since 2004.
Page 1 of
t��]ROANOKE COUNTY PLANNING COMMISSION MINUTES December 7,2009
Mr. Jones stated some portions of the plan are not correct. He expressed concern regarding
elderly citizens having access to the proposed plan information. Mr. Grose agreed it is a
challenge to provide information to the elderly, noting most read information in the newspaper.
Ms. Hooker stated she applauds staff for the development of the plan, noting it has been a huge
undertaking. Mr. Azar stated the plan incorporates comprehensive studies conducted by joint
governments. He discussed citizen outreach including the January 2009 Community Meeting
which both elderly and younger citizens attended. Mr. Radford thanked staff members for
participation in the compilation of information. Mr. Jarrell discussed the challenge of getting all
ages involved in the process. Mr. McNeil reiterated that staff members from both localities have
done a good job. He discussed being open to innovative ideas regarding citizen outreach.
Ms. Hooker noted the meeting is a celebration of the development of the plan. Mr. Obenshain
suggested utilizing RVTV for town meetings and announcements. Mr. Grose agreed citizens
watch RVTV. Ms. Cox suggested providing Town of Vinton quarterly information sessions on
RVTV. Ms. McMillan discussed information provided to the citizens regarding the plan.
Both commissions and staff discussed meeting procedures.
EVENING SESSION:
Mr. Brad Grose, Mayor, Town of Vinton, gave the invocation and led the pledge of allegiance.
1. The Roanoke County Planning Commission and Town of Vinton Planning Commission
will hold a joint public hearing on a proposed amendment to the Roanoke County
Comprehensive Plan and the Town of Vinton Comprehensive Plan. The proposed
amendment would incorporate the Vinton Area Corridors Plan into the Roanoke County
Comprehensive Plan and the Town of Vinton Comprehensive Plan.
Ms, Blankenship provided an overview and a PowerPoint presentation of the Vinton
Area Corridors Plan, including Transportation, Bicycle and Pedestrian Accommodations,
Community Facilities, Resource Preservation, Land Use and Development, Community
Involvement, and Goals, Recommendations and Implementation Strategies. She
reviewed maps, noting Scenario 4 is a compromise of various suggestions received
regarding future land use. She discussed transportation including access management,
bicycle and pedestrian accommodations, and public transportation. She discussed the
implementation strategies including issues regarding proposed funding, the Blue Ridge
Parkway, revitalization of downtown, the Vinton Business Center, and way-finding
signage.
Both the Town of Vinton and Roanoke County Planning Commission members
expressed appreciation to staff members.
Mr. Chris Craft suggested improving pedestrian walkways and access for the post office,
renovating the library, and improving intersection near William Byrd High School, He
discussed the importance of protecting natural resources and stormwater management.
Ms. Janet Scheid, Greenways Planner, stated she has resided in the town for 22 years.
She suggested including greenways in both the Community Facilities and Transportation
sections to encourage pedestrians and bicyclists to commute in order to reduce car
traffic. She suggested using safety islands on Hardy Road to assist greenway users
when crossing from Wolf Creek Greenway to Tinker Creek Greenway. She discussed
various sidewalk needs in the area. She suggested changing density requirements and
Developing design guidelines for the Hardy Road area since transportation funding has
been delayed on Hardy Road.
Page 2 of 4
5-1. -,,,-)
ROANOKE COUNTY PLANNING COMMISSION MINUTES Ll") �� � � V December 7,2009
Ms. Suzette Epperley, 414 Augusta Avenue, expressed concern regarding the area
behind her property which has not been maintained.
Mr. Azar requested staff discuss Ms. Scheid's concerns. Ms. Blankenship discussed
Hardy Road improvements. Ms. Hooker inquired about the procedure to revise portions
of the document if it is approved. Mr. Thompson discussed Comprehensive Plan update
requirements, noting the corridor studies are part of updating the plan. Mr. McNeil
stated it is a planning document not an implementation document.
Mr. Leon McGhee, stated he was unsure if his property would be affected. He
suggested notifying property owners if zoning changes. Ms. McMillan discussed this
issue.
Mr. Jones stated the planning departments have worked on this project one year to
develop the best plan. Ms. Michelsen suggested notifying the property owners if zoning
changes are made. Mr. Pace and Mr. Patterson concurred. Mr. Patterson inquired
about notification procedures. Ms. McMillan discussed the notification process. Mr.
Patterson thanked citizens, staff, and commissioners for their participation
Mr. Jones closed the public hearing.
Mr. Pace made a motion to recommend approval of the petition to the Town Council.
Ms. McMillan called the roll and the motion passed (4-0)with the following vote:
AYES: Jones, Michelsen, Pace, Patterson
NAYES: None
ABSTAIN* None
Mr. Azar noted development of the plan began in January 2009. He discussed the
citizen notification process. He stated he is comfortable with Scenario 4 although some
portions of the plan may require minor revisions. Mr. Jarrell noted the plan may need
some altering. Mr. McNeil stated he is in favor of the plan. Mr. Radford complimented
the plan. Ms. Hooker concurred that it a good plan although it may need some changes,
Mr. Azar made a motion to recommend approval of the petition to the Board of
Supervisors.
Mr. Thompson called the roll and the motion passed (5-0)with the following vote:
AYES: Azar, Hooker, Jarrell, McNeil, Radford
NAYES: None
ABSTAIN: None
Commissioners' Comments
There were none.
With no further business or comments, Mr. Jones and Ms. Hooker adjourned the meeting at
8:16 p.m.
Page 3 of 4
December 7,2009
ROANOKE COUNTY PLANNING COMMISSION MINUTES
Respectfully Submitted:
Susan Carter
Recording Secretary, Roanoke County Planning Commission
Philip Thompson
Secretary, Roanoke County Planning Commission
Martha Hooker
Chairman, Roanoke County Planning Commission
Page 4 of 4
MINUTES OF THE JOINT WORK SESSION AND PUBLIC HEARING OF THE TOWN OF
VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS HELD ON MONDAY,
DECEMBER 7,2009,AT 6 P.M.AND 7 P.M.RESPECTIVELY,AT THE VINTON WAR
MEMORIAL,814 WASHINGTON AVENUE.
JOINT WORK SESSION
MEMBERS PRESENT: Dave Jones,Chairman
C.W.Pace,Jr.
Bob Patterson
Dawn Michelsen,Vice Chairperson
TON"COUNCIL,PRESENT: Brad Grose,Mayor
Wes Nance,Councilman
TOWN STAFF PRESENT: Anita McMillan,Planning and Zoning Director
Karla Turman,Associate Planner/Code Enforcement Officer
Julie S.Tucei,Planning and Zoning Coordinator
OTHERS PRESENT: Martha Hooker,Roanoke County Planning Commission
Steve Azar,Roanoke County Planning Commission
David Radford,Roanoke County Planning Commission
Gary Jarrell,Roanoke County Planning Commission
Rodney McNeil,Roanoke County Planning Commission
Philip Thompson,Roanoke County Community Development
Lindsay Blankenship,Roanoke County Community Development
Tammi Wood,Roanoke County Community Development
Tara Pattisall,Roanoke County Community Development
Rebecca Mahoney,Roanoke County Community Development
Susan Carter,Roanoke County Community Development
Melinda Cox,Roanoke County Economic Development
Joe Obenshain,Roanoke County Senior Assistant Attorney
Matt Miller,Roanoke Valley-Alleghany Regional Commission
AGENDA
L Call to Order
IL Discussion of Vinton Area Corridors Plan Draft Document
ILL Adjournment
The joint work session of the Vinton and Roanoke County Planning Commissions was called to order at
6:18 p.m.by Vinton's Chairman Jones and Roanoke's Chairperson Hooker. Roll was called,and all Vinton and
Roanoke County Planning Commissioners were present,
Mr. Thompson began the work session with a brief introduction of the corridor study. He said he knew the
document could be overwhelming. He mentioned that the actual document is to page 178,and fromthere arethe
supporting documents. He turned the meeting over to Ms.Blankenship to continue the presentation. First,Ms.
Blankenship highlighted the implementation strategies and schedule, a copy of which will be made part of the
permanent record of this work session. She briefly went through each category on the schedule. Ms.McMillan
also updated them on the Downtown Revitalization plan through the DHCD and the recently received RFP's
VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS
WORK SESSION AND PUBLIC HEARING
DECEMBER 7,2009
PAGE 2
from potential firms. She said they plan to begin the interview process with the firms in the next week and hope
to have a contract signed by the beginning of 2010. She also updated them on the feasibility study on the Vinton
Ford Motors property. Ms.McMillan said the study would be presented to Town Council at their next meeting.
Following Nis,McMillan's updates,Ms.Blankenship asked ifthere were any questions,comments,or additions
to the implementation Est. Chairman Jones asked what Ms. Blankenship planned for the public hearing. Ms.
Blankenship stated that she would be giving a presentation that included a brief overview of each chapter of the
study and also an overview ofthe implementation strategy. Mr.Patterson stated that he thought they had done a
good job on the study. Chairman Jones mentioned that there are some items that need to be corrected prior to
the final draft. He also mentioned that he was concerned about the elderly having access to the document since it
was a web document, Chairman Jones asked if the Mayor thought the Town had left out any segments of the
Vinton population in the process. Mayor Grose stated that it is always a challenge to get the word out to
population segments such as the elderly. He said they do use the newspaper to help with notification. Next,Ms.
Hooker opened the floor up to her commission for comments. First,she stated that she appreciated all the work
that has been done on this project. Mr. Azar said he believes this to be one of the most comprehensive studies
that had ever been undertaken by the Town and County. He said they have made efforts to include all segments
of the population with the community meetings and stakeholder interviews. He congratulated both staffs for
getting the document to this point. Mr.Radford agreed with Mr.Azar and also complimented both stags on their
work. He mentioned that it takes a lot ofwork to get these studies together. He also stated that his father is 77
years old,and he still reads these types ofdocuments on the internet. Mr.Jarrell said he felt that there are a lot of
elderly citizens who do not have access to the internet. Mr.McNeil applauded the staff ofboth localities on their
efforts. He said that you can put out notices for people about meetings,but people will not become involved until
it directly affects them. He stated that you cannot make people attend the meetings. Ms.Hooker said the efforts
have been made to invite people to be involved and she looks upon tonight as a celebration of the study. Mr.
Obenshain suggested that Town meetings could be broadcast on RVTV as a way to reach more citizens and get
the word out. Mr. Azar asked if the County had the ability to do webeasts. Mr.Obenshain said there are funds
available to enable the purchase of equipment for broadcasting meetings. Ms. Cox stated that she has an
upcoming taping of a show that will mention the various corridor studies and she offered to give out contact
information for the Vinton study on the show. Ms. McMillan mentioned that she had received two citizen
comments about the study. One gentleman wanted copies of the map, and one just wanted to make sure his
property was not being rezoned. She mentioned that they both said they appreciated the letter they received
notifying them of the meeting.
In other business,the commissions discussed how the public hearing would be held and limitations on the time
that the public would be allowed to speak. Mr. McNeil suggested that they announce that people will have the
opportunity to speak on the study, but to ask that they try to limit their comments to three minutes.
With there being no further business,the joint work session was adjourned by Chairman Jones and Ms.Hooker
at 6:50 p.m, to prepare for the public hearing at 7 p.m.
VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS
WORK SESSION AND PUBLIC HEARING
DECEMBER 7, 2009
PAGE 3
JOINT PUBLIC HEARING
MEMBERS PRESENT: Dave Jones,Chairman
C.W.Pace,Jr.
Bob Patterson
Dawn Michelsen,Vice Chairperson
TOWN COUNCIL PRESENT: Brad Grose,Mayor
Robert Altice
Carolyn Fidler
Wes Nance
TOWN STAFF PRESENT: Consuella Caudill,Assistant Town Manager
Anita McMillan,Planning and Zoning Director
Mary Beth Layman, Special Programs Director
Joey Hiner,Assistant Public Works Director
Karla Turman,Associate Planner/Code Enforcement Officer
Julie S. Tucei,Planning and Zoning Coordinator
ROANOKE STAFF PRESENT: Martha Hooker,Roanoke County Planning Commission
Steve Azar,Roanoke County Planning Commission
David Radford,Roanoke County Planning Commission
Gary Jarrell,Roanoke County Planning Commission
Rodney McNeil,Roanoke County Planning Commission
Philip Thompson,Roanoke County Community Development
Lindsay Blankenship,Roanoke County Community Development
Tammi Wood,Roanoke County Community Development
Tara Pattisall,Roanoke County Community Development
Rebecca Mahoney,Roanoke County Community Development
Susan Carter,Roanoke County Community Development
Melinda Cox,Roanoke County Economic Development
Joe Obenshain,Roanoke County Senior Assistant Attorney
Matt Miller,Roanoke Valley-Allegbany Regional Commission
CITIZENS PRESENT: Chris Craft,Roanoke
Aaron Lyles,Vinton
Janet Scheid,Vinton
Wayne Dunman,Vinton
Esther Adcox,Vinton
William Figart,Vinton
Tiffany Rawling,Vinton
Harold and Judy flariess,Vinton
W.C. Butler,Vinton
Tim Greenway,Vinton
VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS
WORK SESSION AND PUBLIC HEARING
DECEM13ER 7, 2009
PAGE 4
CITIZENS PRESENT(cont.): Keith Lafferty,Vinton
James Privitera, Vinton
Susan Teass, Vinton
L.T.McGhee,Roanoke
Gayette Epperly,Vinton
Ann Huddleston,Vinton
Tommy Wood,Vinton
Randy and Marie Flippen
Doug Forbes,Vinton
AGENDA
L InvocationlPledge of Allegiance
IL Call to Order
III. Public Heating—Vinton Area Corridors Plan Draft Document
IV. Citizens' and Staff Comments
V. Adjournment
The joint public hearing of the Vinton and Roanoke County Planning Commissions was called to order at 7:00
p.m,by Chairman Jones and Chairperson Hooker. Roll was called and all Vinton and Roanoke County Planning
Commission members were present. Vinton's Mayor,Bradley Grose,gave the Invocation and led the Pledge
of Allegiance.
The first item on the agenda was the joint public hearing on a proposed amendment to the Roanoke County
Comprehensive Plan and the Town of Vinton Comprehensive Plan.The proposed amendment would incorporate
the Vinton Area Corridors Plan into the Comprehensive Plans ofboth Roanoke County and the Town ofVinton.
Chairman Jones thanked everyone for attending the public hearing and stated that he knew their time was very
valuable. Chairman Jones asked staff to present the corridor plan overview. Ms.Blankenship first recognized
County and Town staffwho worked on the study. She stated that everyone would have the opportunity to make
comments during the public hearing after her PowerPoint presentation. She also stated that they can call staff if
they have any questions during regular office hours. In her presentation,she gave an overview of each chapter of
the study. A copy of the presentation will be made a part of the permanent record of this meeting. The
presentation covered: Chapter I-Introduction ofthe approximately 7.5 miles of corridors in the study,Chapter 2-
Transportation;Chapter 3-Bicycle and Pedestrian Accommodations;Chapter 4-Community Facilities;Chapter 5-
Resource Preservation;Chapter 6-Land Use and Development;Chapter 7-Community Involvement;Chapter 8-
Goals, Recommendations, and Implementation Strategies. Chapter 8 included the chart of implementation
strategies, a copy of which will be made a part of the permanent record of this meeting, Ms.Blankenship also
presented a fist ofproposed funding sources. She briefly mentioned the CDBG for downtown revitalization that
the Town had applied for and received. Lastly, she gave an overview of the adoption process for the corridors
plan,with the implementation to follow adoption of the plan. Chairman Jones thanked Ms.Blankenship for her
presentation and also thanked County staff for all their hard work on it. Ms. Michelsen said they had done an
excellent job and that they appreciated the hard work. Mr.Patterson congratulated the staffs ofboth localities on
the plan. Mr. Pace mentioned that it had been a phenomenal process. Chairman Jones asked for additional
comments from the Vinton Planning Commission. There were no further comments so he turned the meeting
over to Ms. Hooker, She began with Mr, Azar. Mr. Azar thanked those in attendance for coming out to be a,
VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS
WORK SESSION AND PUBLIC HEARING
DECEMBER 7, 2009
PAGE 5
part ofthe process. He stated that this plan was for them and that is why the Commissions are here. He said the
staff had done excellent job on the plan. Mr. Jarrell said there was a lot ofwork that had been put into the plan,
and he looked forward to the citizens'feedback on it. Mr.McNeil echoed their comments. He thanked those in
attendance for coming out to be a part ofthe process. Mr. Radford said he represents the western part ofthe
County. He stated that his father built Maywood, and he feels a real connection to the community. He said he
was looking forward to the comments from the citizens tonight. Ms.Hooker stated that this is a celebration of
the work that has taken place in this process. She said the document is probably not a perfect document,but is
probably pretty close.
Next on the agenda was the citizens' comments time. Chairman Jones mentioned that they want to hear from
everyone who wanted to speak, but would like to keep the comments to three minutes for each speaker. He
stated that they had five people sign up to speak. Chairman Jones asked that they identify themselves,as well as
their address,prior to speaking He said they would first hear from the five people who signed up to speak,and
then open it up to others wishing to speak. He asked that each person use a microphone when they speak Ms.
McMillan suggested they use the podium. Mr. Chris Craft was first on the Est. He stated he is not a resident of
Vinton,but he comes to Vinton quite often to go to the library and post office. He stated he liked the suggestions
for the post office improvements,improvements to the gateway signs,and improvements to the infrastructure.
He said he hopes they will also consider renovating the library. He also liked the idea of taking down the large
power poles in downtown and using smaller ones, He mentioned the proposed improvements to the William
Byrd area and to the River Park shopping center. Because he is on the regional stormwater committee,he asked
that they protect the rivers and streams in the area. Next to speak was Janet Scheid: She thanked Chairman
Jones and Ms. Hooker. Ms, Scheid stated that she has lived in Vmton on Wolf Creek Drive for more than 22
years, She said the Town is great place to live. She thanked the town and county stafffor the enormous amount
ofwork they put into this plan, She mentioned that she is the greenway planner for the County. For the plan,she
asked that they consider the transportation aspects ofthe greenways rather than just viewing them as community
facilities. She said they increase the capacity and safety for walkers and bikers and reduce the number of cars on
the roadways, She asked for improvements to Hardy Road for people to get across it to get to the greenway,
perhaps adding a crosswalk or island in the road. She asked that the sidewalks in the Town be improved to allow
connection of the Wolf Creek Greenway to Tinker Creek Greenway. She urged them to be more specific as to
the sidewalk improvements that are to be made. She said Bypass Road needs sidewalks for connection ofHardy
Road and Washington Avenue. She also discussed Hardy Road from a personal standpoint. She said Hardy
Road maybe the worst corridor in this part ofthe County. She said it is acknowledged that there is a poor level
of service on Hardy Road. She pointed out that frontage parcels along Hardy Road are proposed to be upgraded
to more intense land use designations. She recommended that it be reconsidered since Hardy Road is no longer
on the VDOT six-year plan. She urged that there be no changes along Hardy Road, She mentioned that she
would Eke to see some design guidelines to go along with changes that are recommended, including for new
entrances onto existing roadways. She said everything needs to be done in a cohesive manner. She thanked them
and said she appreciated all the work that had gone into the plan. Next on the Est was Wayne Dunman. He
deferred, as did Esther Adcox and William Figart. Chairman Jones asked if anyone else who had not signed up
would like to speak. Ms. Suzette Epperly who fives on Augusta Avenue behind Famous Anthony's Restaurant
spoke next. She said she is all for beautification ofthe properties in the Town. However,she mentioned that she
has complained about the property behind Anthony's,which she stated has not been mowed for three summers.
She said it is overgrown with brush,honeysuckle,and weeds. She said each time she complained,there was no
action taken and was told none would be taken. She pointed out that another restaurant,Bojangles,takes good
VINTON AND ROANOKF, COUNTY PLANNING COMMISSIONS
WORK SESSION AND PUBLIC HEARING
DECEMBER 7, 2009
PAGE 6
cue of its property. She said it is a violation of the Town Code to have weeds over twelve inches tall, She
mentioned that they also have groundhogs that five in the overgrown area. She asked for their consideration of
this matter. Chairman Jones asked if anyone else would like to speak. No one did. He asked for further
comments from the Vinton Planning Commission,and there were none. Ms.Hooker asked for comments from
the Roanoke County Planning Commission, beginning with Mr. Azar. Mr. Azar asked for gaff to come to the
podium to elaborate on Ms. Scheid's concerns about the greenways,and the future land use designation along
Hardy Road. Ms. Blankenship said they can adjust the plan in accordance with the Planning Commissions'
wishes. Ms.Hooker said she would hate for the document to be delayed in any way and asked how difficult it
would be to revise the document after it is approved, Mr. Thompson said the comprehensive plan is updated
every five years,but most plans included in the comprehensive plan will not be updated that frequently. Mr.Azar
asked what the preferred method was for making the changes. He asked if they should consider taking action at
the Planning Commission's next work session on possible revisions. Mr. McNeil stated that this is a planning
document, not an implementation document. He said it is a vision of what they want to see in place down the
road. He said the document outlines plans,but does not necessarily mean changes will take place. Ms.Hooker
stated that was all ofthe Roanoke County Planning Commission's comments. Chairman Jones started to close
the public hearing,but Mr.Leon McGhee requested to speak. He stated that he owns properties on Hardy Road
and is also a realtor in the area. He said he received the notice in the mail about the meeting,and he stated that he
has no idea what is being done with this plan. He asked that the Town take more time if they are changing the
zoning or uses of properties along the corridors. He said people usually find out later about such changes,and he
feels that business and property owners should know in advance of changes to the plans for their properties.
Chairman Jones asked for staff comments on Mr.McGhee's comments. Ms.Blankenship gave a briefhistory on
the area along Hardy Road near Mr.McGhee's properties regarding the zoning. Chairman Jones stated that they
had been at this process for nearly a year with many opportunities for input and that this is just a plan with no
changes being made tonight. Ms. Michelsen stated that it made sense to her to notify property owners of
changes. Mr. Patterson agreed. Mayor Grose spoke next. He asked Ms. McMillan to correct him if he was
wrong. He said if there is a rezoning for a property the owner and surrounding owners are notified of the
change(s). He said the Town also notifies an extra layer of property owners, not required by Code, Ms.
McMillan confirmed that property owners and adjoining property owners are notified by mail of zoning changes.
She stated that individual owners do not have to be notified for comprehensive plan amendments. Mayor Grose
said he feels the plan is very good. He thanked staff and both Planning Conunissions,for their hard work on the
plan. Chairman Jones closed public hearing at 8:05 p.m.
Next on the agenda were the comments of the Planning Commissioners and staff. Mr.Jones asked for Vinton
Planning Commission comments, and there were none. Ms. Hooker asked for Roanoke County Planning
Commission comments. Mr.Azar began with his comments. He stated that it had been a very long process. He
said it was unfortunate that some felt that they were not notified of the meetings and of the plan. However,he
said they are open to suggestions as to how they can do a better job and welcome any comments. He mentioned
that the plan may need to be tweaked a bit before a recommendation is made. Mr.Jarrell agreed with Mr.Azar in
that there had been a lot of work put into the plan and also that some tweaks may be necessary, He said it is a
good plan, not perfect, but good and is just a plan. Mr, McNeil agreed and said he hadn't heard any specific
complaints about properties and changes to land use. He said he does not have a problem voting on the
recommendation this evening, Mi.Radford agreed with his fellow members. He said it is more of a plan rather
than a rezoning,and he was in favor of going forward with a recommendation, Ms.Hooker concurred with Mr.
Radford. She said the plan is not set in stone and that this will be just a recommendation to Town Courted and
VINTON AND ROANOKE COUNTY PLANNING CONMSSIONS
WORK SESSION AND PUBLIC HEARING
DECEMBER 7, 2009
PAGE 7
the Board of Supervisors. She stated that this is not the final say on the plan.
Chairman Jones asked for a motion from the Vinton Planning Commission. Mr. Pace made motion to move
forward to Town Council with the plan. Mr. Patterson seconded the motion. A roll call vote was taken and all
members voted in favor of the motion.
For the Roanoke County Planning Commission,Mr. Azar made a motion to adopt the plan with scenario 4—
(there was no second for the motion), A roll call vote was taken and all members voted in favor of the motion,
Chairman Jones asked for any additional comments from those in attendance. There were no addition comments
from attendees. He then asked for comments from the Vinton Planning Commission,and there were none. Ms,
Hooker asked for final comments from the Roanoke County Planning Commission. Mr.Azar thanked everyone
for coming out to the meeting. Chairman Jones stated that it had been a good celebration and also thanked
everyone for attending. The meeting was adjourned at 8:13 p.m.
Respectfully Submitted,
Anita McMillan
Planning Commission Secretary
Town ofVinton
Special Event Policy & Instructions
Thank you for your interest in holding a special event in the Town of Vinton. Encloses
are the materials "needed to obtain s Special Event Permit for your upcoming event.
Please follow the application directions very carefully. These first three pages should be
removed from the completed application and kept by the event coordinator for reference.
Also, an application checklist is included on page four of the instructions for further
assistance. Some of the information will not apply to your specific event. However, no
Special Event Permit will be issued without submittal of a signed application (See the
bottom of rage 5 and o of the application) and requested documentation.entation. Your event
roust have final approval of the Town of Vinton staff'and Town Manager and in some
cases the Town Council:
Your event will be assigned to the Special Programs Director who will assist you
throughout this process d will he your primary contact. You will be notified by your
primary contact person if your event requires additional permits such as : tent permit,
temporary food permit,electrical pen-nit,or liquor license permit,which roust be obtained
before you can receive a Special Event Permit,
Requirements rements and Conditions
1. Compliance with Town ordinances. The applicant shall comply with all applicable
Town ordinances, cedes, conditions, and requirements as well as all state and federal
laws.
. Compensation for gown Staffing. Depending on attendance and needs, the Town
may require Town personnel including Police, =EMS, Tire, and Public Works at the
function. All Town personnel involved in advance of, during and after, the day(s) of the
event may be charged Back to the sponsoring agency. e Town shall determine the
number of personnel necessary to ensure the safety of participants, minimize the
inconvenience to our residents, ensure the success of the event, and reduce the public
liability exposure to the sponsoring agency as well as the Town. The hill will he
transmitted to the sponsoring agency within thirty t3 days after the completion of the
event.
. Food and Beverage Service. No food or beverages shall he sold or given away at the
outdoor event, unless approved by the Virginia Department of Health.
4. Electrical Power. The Town will provide reasonable amounts of electrical power, if
available. if not readily available, the event organizer should snake provisions for
electrical power for its specific needs.
.Miscellaneous
a. Street closures are generally not permitted )Monday to Friday from 6 a.m. to 6 p.m. to
minimize inconvenience to downtown residents and businesses:
b. The Town of Vinton is not responsible for any accidents or damages to persons or
property resulting from the issuance of a Special Event Permit,
c. The Special Event Permit is non-transferable and can only be used on the designates)
dates and times as printed and is rewired to be posted on site during the event.
d. The Town of Vinton reserves the right to suspend, canceland/or reschedule events.
DRAFT##3 Created on I l l/2010 1
The event coordinator is responsible for ensuring that the organization and all participants
and spectators abide by all the above conditions, ordinances, codes, and requirements.
1) Purpose
It is the purpose of this document to establish a process for permitting Special Events
conducted on Town streets,, public property, or facilities. It is recognized that these
Special Events enhance Vinton's quality of life and provide benefits to the citizens
through the creation Of unique entertainment venues that are not normally provided as a
part of governmental services. Additionally, it is recognized that tax-exempt, non-profit
organizations that benefit the community are central to the quality of life in Vinton. From
time to time, it is necessary through holding their special events; these organizations gain
the resources to provide essential services to the citizens of the Town of Vinton. It is
further intended to provide coordinated policies for the regulation of certain activities to
be conducted in conjunction with special events, to ensure the health and safety of
patrons, to prohibit illegal activity from occurring within these events, and to protect the
rights and interests granted a Special Event Pen-nit. it is further intended to create a
mechanism for cost recovery for special events without having an adverse effect on those
events that contribute economically and socially to the community.
11) Definitions
As used in this policy:
(a) "Special Event" means an activity that meets any one of the following
definitions: Any activity sponsored by an organization or individual for profit or
non-profit, other than the Town of Vinton, held on public property and designed
for entertainment, competition, amusements or social, ethnic, religious and/or
cultural awareness that: 1) requires restricted or exclusive use of any portion of
public property, including but not limited to roped lawn areas, stages, tables,
bleachers, tents, temporary barriers and/or boundaries; and/or 2) impedes the
normal flow of traffic; and/or 3) impedes the enjoyment or use of the property by
the general public; and/or any organized activity conducted by a person,
organization or company on any public property or facility that plans to sell
alcoholic beverages. Such events require a Special Event Pen-nit issued by the
Town.
(b) "Commercial Special Event"means any Special Event organized and conducted
by any person, organization or company that does not qualify as a Tax-exempt
Non-profit Organization or governmental agency.
(c) "Nan-Commercial Special Event" means any Special Event organized and
conducted by a person, organization or company that qualifies as a Tax-exempt
Non-profit Organization.
(d) "Town-Sponsored Special Event" means any Special Event directly organIzed
and conducted by the Town of Vinton or any Special Event organized by a Non-
Commercial Event Organizer that the Town has elected to support through
DRAFT#3 Created on 2/11/2010 2
appropriation of funds within the Town's budget, Please see Addendum lfbr the
list o recognized events.
f -
(e) "Town Support Services"Services provided by the Town of Vinton to ensure that
a special event is conducted in such a way as to protect the safety, health, property
and general security of the public and integrity of public grounds. Services may
include security/police, public works, set-up, clean-up, event consulting etc.
"Special Events Director" Staff person, or designee, responsible for overseeing
the application process and obtaining acceptance or denial based on input from
appropriate Town departments, The Special Events Coordinator will act as a
liaison between the Event Organizer and affected departments within the Town of
Vinton as may be necessary.
(g) "Event Organizer"Person/s designated as the authorized head of the organization
or individual responsible for the proposed event
(It) "Public Assembly"Any meeting, demonstration, picket line, rally or gathering as
defined by the ToWD'S Ordinance that does not require restricted or exclusive use
of any portion of a facility as a Special Event.
(i) "Ticketed Event" Any Special Event in/on a Town facility/property that requires
a fee to be paid by a patron to enter or participate in the event.
Examples of Special Events include, but are not limited to, concerts, parades,
circuses, fairs, festivals, community events, mass participation sports (such as,
marathons and running events, bicycle races or tours, etc.).
(k) "Cost Recovery" means direct payment by an Event Organizer to the Town in
compensation for the direct costs of Town Services incurred during the Special
Event.
(1) "Special Event Permit" means a pen-nit issued by the Town which authorizes the
use of a public property or facility for a Special Event.
(m)"Special Event Venue or Event Venue" means that area for which a Special
Event Pen-nit has been issued.
(n) "Street" means a way or place of whatever nature, publicly maintained and open
to use of the public for purposes of vehicular travel.
(o) "Tax-exempt Non-profit Organization" means an organization that is exempted
from payment of income taxes by federal or state law.
(p) "Vendor" means any Person who sells or offers to sell any goods, food, or
beverages within a Special Event Revenue.
DRAFT 43 Created on 2/11/2010 3
(q) "Gross Revenues" means the sum of all revenues received by an Event
Organizer for a Special Event, including, but not limited to, cash receipts,
licensing, sponsorships, advertising and similar revenues, and concessions.
(r) "Alcoholic Beverage Event" means an organized activity conducted by a person,
organization or company on any public property or facility, identified in this
document as a town owned property, which plans to sell alcoholic beverages.
(s) "Beer/Wine/Beverage Garden" a defined area for serving and consuming beer
and/or wine during an approved Special Event.
(t) "Admissions Tax" tax levied on the price of admissions for any public
amusement, entertainment, performance, exhibition, sport or athletic event
occurring in the town.
111. Criteria for Evaluation
The criteria for evaluating and scheduling community festivals and special events are as
follows:
• Completeness of application and event layout,
• Impact and cost of the event on public health, welfare and safety.
• Impact and cost of the event on Town support services.
• Impact of the event on the environment.
• Frequency of the same or similar event(s) as well as potential conflicts with previously
approved events.
• Impact on the surrounding businesses or residences.
• Ability for the location to remain open to users.
• Perceived benefit of event for Town of Vinton community.
• Likelihood of participation by Town of Vinton citizens.
• Previous history of event organizer in facilitating special events.
• Ability of event organizer to achieve goals set forth for special events.
All applications shall be submitted to the Special Events Director. The Town will review
for completeness and appropriateness and issue a written approval or denial of the
application within 30 days of receipt of a complete application. The Town Manager is
empowered to approve or deny the application based on the Town's evaluation criteria.
Approval may include conditions or stipulations intended to address or mitigate any
potential issues. Written appeals to decisions made by the Town Manager may be
presented to Town Council, within 15 calendar days of said decision. All written appeals
shall be heard by Town Council in its normal course of business within 45 days from
receipt. The Town's failure to comply with the above mentioned timeframes will not
allow an applicant to use a facility; these timeframes shall serve as a guideline to keep the
process moving.
IV. Classes of Special Event Permits
DRAFT#3 Created on 2/11/2010 4
Class A Permit: A special event that is expected to draw an approximate number of
spectators and participants that is more than 5,000 persons within a consecutive 24-hour
time period.
Class B Permit: A special event that is expected to draw an approximate number of
spectators and participants that is between 2,501 and 5,000 persons within a consecutive
24-hour time period.
Class C Permit: A Special Event that is expected to draw an approximate number of
spectators and participants that is between 2,001 and 2,500 persons within a consecutive
24-hour time period.
Class D Permit: A Special Event that is expected to draw an approximate number of
spectators and participants that is 2,000 persons or less within a consecutive 24-hour time
period,
Class E Permit: An event held at the Vinton War Memorial regardless of the number of
people, Vinton War Memorial contract and rental fees will apply.
The Town reserves the right to be the final authoriti;regarding estimates of attendance.
V. Application Process
The Town of Vinton Events Director must receive a completed special events
application, event layout, and all fees if applicable no less than 90 days if alcohol will be
served or a Class A or B pen-nit is requested and 45 days for non-alcohol or Class C, D,
or E Pen-nit, and no more than 12 months prior to the proposed event. Applications
should be mailed or delivered to: Town of Vinton, Special Events Director, 311 South
Pollard Street, Vinton, Virginia, 24179
A. Fees
Fees and Deposits are as follows (to be paid at least 45 days prior to event):
CLASS PER NONREFUNDABLE REFUNDABLE INSURANCE
EVENT FEES DEPOSITS/ REQUIREMENTS
FEES
Permit Fees Town Charges Other Charges Combined single-
(Damage, etc) limit per
occurrence
CLASS A $2,000 TBD $1,000 $1,000,000
CLASS B $1,000 TBD $1,000 $1,000,000
CLASS C $ 500 TBD $500 $1,000,000
CLASS D $ 300 TBD $500 $1,000,000
CLASS E $ 300 TBD 25% of rental TBD
Checks Payable to: Town of Vinton (The permit fee and deposit.fees should be
submitted on separate certified checks, cashiers checks, money orders or cash only.)
DRAFT#3 Created on 2/11/20 10 5
The Pen-nit and Staff Fees are non-refundable. Other Fees and Deposits will be returned
in full provided that the property is left in appropriate order and no damage is reported.
Failure to comply will result in loss of deposit, liability for repair and/or additional clean
up fees as determined by the Town, as well as potential denial of future applications.
VI) Town Owned Venues for Special Events
All Special Events are permitted only at the following public Event Venues:
Farmer's Market, Vinton War Memorial Building and/or grounds, Vinton
Municipal Building and/or grounds, Wolf Creek Greenway.
Downtown streets including and limited to:
o Lee Street
o Portions of Walnut Avenue
o North and South Pollard Street
o Portions of Maple Street
o Portions of Washington Avenue
9 Certain Streets identified for Neighborhood Block Parties or Neighborhood
Watch Group meetings
V11)) Issuance of Town Services for Special Events
The Town mq), provide services for a Commercial or Non-Commercial Special Event, if
provisions are made with the Event Organizer for Cost Recovery.
The Town may provide services in direct support of a Town-Sanctioned Special Event.
Such support will be in the form of relief from all or a portion of Town Services costs.
An Event is granted Town-Sanctioned status only when approved by the Town Council.
The Town will provide services in direct support of a Town-Sponsored Special Event, if
the funds to offset Town Services costs are within budget limitations of the Town and if
the Town Manager finds that a public purpose will be served.
The Town reserves the right to determine necessary staff requirements. Support of Town
staff(i.e. Police—security and traffic or Public Works - clean-up and set-up) beyond their
normal daily routines may be obtained by noting a request for assistance on application.
Additional costs beyond the permit fee and refundable deposit will be quoted based on
estimated hours of service and availability; however, applicant will be responsible for
actual hours of service required. If there is no request noted on application, event
organizer will be responsible for obtaining necessary staff, as approved by Town, to
ensure proper event management and abiding by all policies and guidelines.
Whenever a Special Event is conducted without a Special Event Permit when one is
required, or an Event is conducted in violation of the terms of an issued Special Event
Pen-nit, the Event Organizer shall be responsible for, and the Town shall charge the Event
Organizer for the cost of all Town Services.
VIII) Use of Town Logo or Name
DRAFT#3 Created on 2/11/2010 6
Prior authorization from the Town Manager is required for an Event Organizer to use the
words, "The Town of Vinton" or "Town of Vinton" or a facsimile of the official logo of
the Town of Vinton, in the title and/or promotional materials of a Special Event. The
Town does not authorize use of its logo for any portion of an event that promotes
alcoholic beverage consumption.
IX) Effect of Receipt of Donations on Status of tax-exempt Non-Profit
Organizations
A tax exempt non-profit Organization sponsoring a Non-Commercial Special Event may
acknowledge the receipt of cash or in-kind services or goods, donations, prizes or other
consideration from for-profit organizations without causing the Event to be considered a
Commercial Special Event. Such acknowledgment may include use of the name,
trademark, service mark or logo of such a for-profit organization in the name or title of
the Event or the prominent appearance of the same in advertising or on collateral material
associated with the Event.
X) Ticketed Events
For all ticketed events, the organization shall abide by the Town of Vinton Ordinance
regarding Admissions Tax (Article VI of the Town of Vinton Code of Ordinances) and
State law references: Excise tax on admissions, Code of Virginia, § 58.1-3840.
The Town reserves the right to conduct an audit of applicant's revenue in order to verify
amount to be paid to Town.
XI) Insurance
A comprehensive liability insurance policy with at least one million dollars ($1,000,000)
combined single limit coverage per occurrence for bodily injury and property damage
with an endorsement naming the Town of Vinton, specifically and separately, as an
additional insured under the policy is required. Do not include any specific department or
person. A certificate of insurance is to be provided to the Special Events Director no less
than 14 days prior to the scheduled event. If an event is approved, it will be approved
pending receipt of the insurance certificate. The insurance agency must be licensed to do
business in the state of Virginia. The company providing insurance must provide at least
thirty (30) days written notice of cancellation or termination, if such cancellation or
termination of the policy is to occur prior to the indicated expiration date on the face of
the certificate. In the event of any changes or cancellation in the policy, the Town of
Vinton must be notified by certified mail.
XII) Release and Indemnity
Each applicant must execute the attached release and indemnity agreement. Applicants
must demonstrate that they are either personally or organizationally responsible for
liability, will guarantee orderly behavior/will underwrite any damage due to use of the
premises. Liability is assumed by the applicant in regard to any personal or property
damage rising out of activities of the applicant. It is the responsibility of the applicant to
read the application form completely and understand fully his/her responsibilities,
DRAFT#3 Created on 2/14/2010 7
XIII) Parking
Participants must adhere to all parking regulations. For Fanner's Market events, public
parking is available along Lee Avenue, parking lot between the Vinton Post Office and
Farmer's Market and behind the municipal building during non-business hours. Event
organizer must secure additional parking for larger events as well as
transportation/shuttle routes for off-site parking, both of which must be approved by the
Town of Vinton. Event organizer may not charge for parking in public spaces. All printed
publicity must include a diagram indicating available parking, The Town will help the
event organizer to make every reasonable attempt to accommodate ADA request/needs.
XIS') Alterations to Facilities
Alterations to facilities including the attachment or installation of decorations and
displays are prohibited unless written permission has been received from the Town.
Construction and installation of special service facilities must be approved in writing
prior to the event. Damage to any structure or plant material will be billed to the
organization at full replacement cost. The Town withholds the right to regulate placement
and method of placement of items or structures in any Town facility. Any tents erected
must be secured with a weight system and shall not be secured with stakes or any other
means that would require installation into asphalt.
XV) Revocation of Permit
The Town shall have the authority to revoke any pen-nit upon violation of the conditions
set forth herein and/or where staging of the event would have an immediate and adverse
effect on the welfare and safety of persons or property. The Chief of Police or his or her
designee shall have the authority to close any event immediately upon violation of
conditions set forth herein or to preserve safety of persons or property.
XVI) Modification of Policies
The Vinton Town Council reserves the right to waive, modify, and/or amend said
Policies, partially or in its entirety, at any time solely at the Town's discretion. This may
occur by formal written action of the Town Manager or Town Council.
DRAFT#3 Created on 2/11/2010 8
Addendum 1
List of Recognized Town-Sponsored Special Events
These events are recognized by the Vinton Town Council as official Town-Sponsored
Events and are exempt from event pen-nit, non-refundable Town Charges, and refundable
deposits fees. The Event Organizer is still required to submit a Special Event
application. (See Page 5 of the Special Event Policy and Instructions)
• 4"' of July Celebration
• Town of Vinton Sponsored Events
• Halloween Downtown Trick or Treat
Vinton Chamber of Commerce Christmas Parade
• Vinton Chamber of Commerce Fall Festival
• Vinton Dogwood Festival presented by the Vinton Dogwood Festival
Board of Directors
• Gladetown Reunion
• Neighborhood Block Parties(with notification to the Town Manager)
Neighborhood Watch Group functions (with notification to the Town Manager)
DRAFT#3 Created on 2/11/2010 9
Addendum 2
XIV) Alcoholic Beverages at Special Events
Alcohol sales and consumption is pen-nitted only with consent from the Town Staff and
Town Manager in accordance with this policy. Please note that this process can be
lengthy (may exceed 60 days), so plan accordingly. Contact the Town's Special Events
Director for the actual date your written request is required. It is the event organizer's
responsibility to present the request to Town Staff and to attend any meetings and
monitor the process. All required licensing and insurance pertaining to the serving of
alcohol must be obtained by the event organizer,
In General:
The following guidelines are for all Special Events that include serving of alcoholic
beverages. The purpose of this policy is to:
Z Ensure public safety
R1 Prevent under-age possession of alcohol
P Prevent under-age consumption
10 Ensure adequate observation to help prevent intoxication
P Ensure compliance with Virginia Alcohol Beverage Control regulations
1) Serving and consumption of beer and/or wine only, is permitted at Special Events held
at the following Town-owned Event Venues
@ Fan-ner's Market or Vinton War Memorial
10 Downtown streets including and limited to:
Lee Street
Portions of Walnut Avenue
North and South Pollard Street
Portions of Maple Street .
Portions of Washington Avenue
2) Any Special Event held on Town-owned property serving beer and/or wine shall have
a defined area for serving and consuming beer and/or wine. This defined area, referred to
as a Beer/Wine/Beverage Garden, and may include a portion of or the entire Event
Venue,
3) The Event Organizer must obtain the appropriate license from the Virginia Department
of Alcohol Beverage Control (VDABC) and must conforni to all rules and regulations
specified by the VDABC for these events.
4) All Beer/Wine/Beverage Gardens will have Town of Vinton law enforcement officers
present during the serving and consuming of beer and/or wine, The Town will determine
the number of law enforcement personnel required.
5) Alcohol Beverage Control training seminars are available"as requested"or"regularly
scheduled" basis for all Special Event Organizers planning to sell beer and/or wine at
DRAFT#3 Created on 2/11/20 10 10
an event. This training is mandatory for Event Organizers and their key Event
Supervisors. All beer and/or wine serving locations must have at least one trained
Event Supervisor present during the sale and serving of beer and/or wine. The
training program required is a specific education program titled "Prevent Underage
Sales". A Training Packet is available through the Alcohol Beverage Control,
6) All Special Events approved to sell beer and/or wine must provide, prior to the Event,
training for the frontline event staff and volunteers responsible for selling and serving
beer and/or wine.
7) All event volunteers and staff members engaged in any aspect of serving beer and/or
wine (which includes but is not limited to checking ID's, ann banding, ticket sales,
serving and monitoring) are prohibited from consuming alcohol during the event.
This includes any server who completes their shift and is requested to return to duty,
8) The Applicant of the Alcohol Beverage Control license, or the Event Organizer in
charge, must be present at the Event Venue during the entire event. The Town
requires that every event organizer clearly display the name or names of their event's
Event Supervisor(s) and leaders in the Beer/Wine Garden during the entire Event.
9) The Event Organizer is solely responsibility for assuring that the Beer/Wine/Beverage
Garden is properly supervised and that its event staff has been properly trained to
serve such beverages as well as understands that it is against the law of the
Commonwealth of Virginia to sell alcoholic beverages to anyone who is less than
twenty-one years of age, to anyone that the server knows, or has reason to believe, is
intoxicated, or to anyone who has been forbidden to possess alcohol by a court of
competent jurisdiction. The Event Organizer is responsible for advising the servers
that they could face criminal charges for serving alcohol to any above-described
person.
10)The Event Organizer must implement a system of identification and distribution as
approved by the Virginia Department of Alcohol Beverage Control that effectively
monitors the consumption of each event attendee.
11) The Event organizer is solely responsible for determining and controlling access of
those individuals under the age of twenty-one in the defined Beer/Wine/Beverage
garden. The Event Organizer shall advise the Town at the time of application
submission, of the intent to pen-nit or restrict access to individuals under the age of
twenty-one in the defined Beer/Wine/Beverage Garden.
12)Serving of beer and/or wine shall end no later than 30 minutes before the end of any
Special Event.
13)The Town of Vinton reserves the right to deny, cease or restrict, in any manner
deemed appropriate, either prior to or during a Special Event the serving or
consumption of beer and/or wine. Factors governing this decision will include:
DRAFT#3 Created on 2/11/20 10 11
Z Proposed Event Venue layout & site plan
W Number of proposed beer and/or wine serving locations
W Anticipated and/or actual number of event attendees
W Nature of the event
RI History of the event
2 Duration of the event
W The Event Organizer's ability to provide sufficient event staff
R Ability of the event staff to monitor and control under-age consumption
Z Concern for public safety
R Evidence of non-compliance with Virginia Alcohol Beverage Control laws
and license.
Event Organization Responsibilities Before/During/After the Event
Event Setup:
During normal working hours, Monday through Friday, the Town will stage needed
barricades, cones, tables, chairs, etc. within the Farmers Market area in preparation for
the scheduled event. The Event Organizer shall be responsible for set-up before the event
and for take-down after the event. At the conclusion of the event, all items shall be
returned to the staging location within the Farmers Market area for pickup by the Town
during non-nal working hours.
Cleanup:
During normal working hours, Monday through Friday, the Town will stage needed
refuse containers (55-gallon-size) within the Fanners Market area in preparation for the
scheduled event. The Event Organizer shall be responsible for providing 55-gallon
plastic bags for the containers and shall be responsible for emptying containers as needed
during the event and at the conclusion of the event. All refuse shall be disposed of by the
Event Organizer in the dumpster located within the Farmers market area. The Event
Organizer shall also perform general cleanup of the Fanners Market area to collect and
dispose of any trash and debris generated during the event,
Recycling:
The Town promotes and practices recycling as a good responsible green practice with
significant benefits to the environment. At the Event Organizer's request the Town will
provide containers for collecting recyclables. Acceptable recycling items include
aluminum cans, tin cans, and plastic bottles, such as beverage containers. These
recyclables are the only items that the Town can presently collect. During normal
working hours, Monday through Friday, the Town will stage needed recycling collection
containers within the Farmers Market area and will remove the containers after the event.
The Town encourages the Event Organizer to use recyclable materials and biodegradable
items at their event to promote sustainable, environmentally friendly practices.
Restrooms:
The Town will stock restrooms with paper hand towels and toilet tissue prior to the
scheduled event. The Event Organizers shall be responsible for maintaining an adequate
DRAFT#3 Created on 2/11/2010 12
supply of towels and tissue in men's and ladies restroonis during the event; and for
providing restroom cleanliness upkeep if needed.
Tobacco Use:
The Town encourages a smoke free life style at work and recreation, including during
public events. However, if Event Organizers choose to pen-nit smoking at their event,
then they shall be responsible to provide safe suitable receptacles for smokers use during
the event. At the conclusion of the event, the Event Organizer shall be responsible for
cleanup and safe disposal of cigarette butts and ashes, etc.
Security, Identification and Crowd Control Requirements for the Event
SECURITY:
• A minimum of two (2) Vinton Police Officers will be assigned to an event.
Additional officers may be assigned depending on the type of event and the
anticipated size of the crowd expected based on similar events in the past.
• The event sponsors shall provide adequate staff to monitor the crowd, report
problems, check ID's and issue identification credentials to those meeting
requirements to purchase alcohol. Event staff must be dressed in such a manner
to be easily recognizable to police personnel and to persons attending the
function.
• Event staff will Dave a direct means of communication with the police officers at
the event.
CROWD CONTROL:
The area that has been pre-planned for the event shall be set up in such a manner
as not to unduly restrict the free movement of attendees. Methods to ensure this
include sectioning the area of the event in such a way that it can be expanded if
the crowd increases.
• The post office complex will be allowed free access and egress by patrons.
Appropriate barricades, cones and signs will be set up by Public Works personnel
and according to a pre-plan.
PATRON IDENTIFICATION:
• Event staff will ensure that all persons meeting the requirements to purchase
alcohol will be identified by some means to make it obvious to police personnel
and event staff. Such identification will be placed in such a manner and designed
to be easily observed and verified to be authentic for the event.
Event staff will check ID's to verify the persons date of birth and ensure that the person
is age 21 or older in order to issue identification that allows the purchase of alcohol. The
ID presented must be all official identification bearing a photograph and issued by a
governing body, i.e. Drivers license.. ID card, etc.
DRAFT-93 Created on 2/11/2010 13
Security Deposit
The Town may require an Event Organizer to prepay, in the form of a refundable security
deposit. The applicant will be notified of the Security Deposit requirement at the time of
official response from the Town to the Special Event Pen-nit Application. A Security
Deposit must be paid no later than forty- five (45) calendar days prior to the start of the
proposed Special Event. The Town reserves the right to revoke a Special Event Permit
for non-payment of a required Security Deposit. A Security Deposit may be required at
the Town's discretion when:
0 The Event Organizer has never before hosted a Special Event within the Town
of Vinton.
9 The Event Organizer is not a resident of Vinton or is not a business located
within Vinton.
The Town's decision on any loss of deposit shall be final.
Staff and Volunteer Staffing for Alcohol Special Events
held on Town of Vinton ProperA
The following will be in place-.
I. No outside alcohol will be allowed in and no alcohol will be allowed out of the
beer/wine/beverage garden.
2. There will be ID check tables that will issue wristbands to those 21 years of age
and over and put an identifying mark on those that meet the age requirement.
3. There will be a minimum of 4 volunteers and I event supervisor on duty that are
easily identified by badges or similar identification. For anticipated larger crowds
the minimum will be increased per instruction of the Special Programs Director
4. There will be a minimum of I volunteer monitor per 100 attendees to observe
alcohol beverages staying within the marked alcohol beverage area and overall
compliance with Alcohol Beverage guidelines.
5. There will be a minimum of I volunteer checking ID's.
6. There will be a minimum of I volunteer selling tickets for beverages.
7. There will be a minimum of 2 volunteers serving at the beverage station with I
ABC Manager that has Prevent Underage Sales Training (ABC Education
Program).
8. Volunteers and staff are not to drink while on duty. All event volunteers and staff
members engaged in any aspect of serving beer and/or wine (which includes but
is not limited to checking ID's, arm banding, ticket sales, serving and monitoring)
are prohibited from consuming alcohol during the event. This includes any server
who completes their shift and is requested to return to duty.
9. There will be a limit of 5 drinks that will be marked on the wristbands. A
maximum of two drinks will be allowed per person to be given out at one time.
Last call will be 30 minutes prior to end of the event.
10. As the event increases in size the need for additional volunteers will detennined
by Special Program Director.
11. Food and soft drinks and water must be available.
DRAFT#3 Created on 2/11/2010 14
12. The volunteers and staff will rove around checking for situations that could be in
violation and will take action if needed.
The procedures must be provided verbally and in writing to each volunteer that works.
The Event Supervisor and ABC manager or lead security will oversee the precautions and
will sign-off as to the compliance with procedures of the Town of Vinton and the
Virginia Department of Alcohol Beverage Control.
Addendum 3
Vinton War Memorial Outdoor• Special Events Policy / Contract
Addenduni
When public outdoor events are planned for the Vinton War Memorial the
standard contract and rental rates will apply to the organization and event coordinator.
The following requirements and conditions will also be required by the Vinton War
Memorial facilities manager-,
1. A Town Of Vinton Special Event Pen-nit will be required 45 days prior to the
event date or 90 days for an event that includes alcohol. Full compliance to
this policy will be enforced by the Vinton War Memorial Facilities Manager
and applicable Town Of Vinton staff.
2. When alcoholic beverages are present, strict adherence to addendum 2 in the
TOV Special Events Policy will be required with no exceptions.
I The Event Organizer will work closely with the Vinton War Memorial
Facilities Manager in the development of the event layout. All barriers,
structures, vendor locations, and portable restroom locations must be
approved by the War Memorial Facilities Manager at least 14 days prior
to event.
4. No pre-event signage will be allowed on Vinton War Memorial grounds prior
to day of event.
5. Event Set-up and Clean-up must be scheduled and approved by Vinton War
Memorial staff to avoid overlap with other events scheduled on the War
Memorial grounds.
6. Prior authorization from the VWM Facilities Manager is required for all Event
Organizer to use any rendition of the Vinton War Memorial logo or marketing
photos in the title and/ or promotional materials of a special event.
7. The Event Organizer will adhere to the Clean-up section of the TOV Special
Events Policy. Responsibility for emptying refuse containers as needed both
during and at the conclusion of the event will go to the Event Organizer. All
refuse shall be disposed of by the Event Organizer in the dumpster located
behind the Vinton War Memorial. The Event Organizer shall also perform
general cleanup of the Vinton War Memorial grounds and surrounding area to
collect and dispose of any trash and debris generated during the event. Failure
to adhere to the Clean-up policy will result in full forfeiture of the damage
deposit.
DRAFT-43 Created on 2/11/2 010 15
8. The Vinton — Roanoke County Veterans Monument and surrounding area will
be treated respectfully, kept clean and trash-free through the duration of the
event. No alcohol will be permitted in the general vicinity of the monument
or fountain area.
DRAFT 43 Created on 2/11/2010 16
Town of Vinton
Special Event Permit Application
To apply for a Special Event Permit, please complete this application. Submit this
application form with an event site plan and to the Town of Vinton. This application must
be received at least forty-five (45) days prior to your event to be considered for approval.
Event Name
Start Date End Date
Event Category Community Festival Parade
(check all that apply) Run/Walk Bike Race/Tour
Concert Other
Organization
Event Organizer(Name)
Street Address
City State Zip
Phone Number Cell Number Fax
E-Mail Address
Event
Sponsors
Description of
Event
Event
Venue/Site(s)
First Time Event AnnualEvent and Longevity_
Alcohol Served No Yes
Admission Fee In Advance Day of Event
^
'
2
Additional Venue(S) or sites required for Event Set-up or
Staging
Requested Streets to be
Closed
Proposed Date(s) and Times of Street
Closures
Will you be supplying any of the following items or elements at your Event?
Dumpsters Quantity_
Portable Toilets Quantity_
Trash Cans Quantity
Recycling Containers Quantity
Banners or Signs Quantity_
Fencing Quantity
Barricades Quantity
Special Lighting Describe
Shuttle Services Describe
Site Decorations Describe
Catered Food Describe
Live Entertainment Describe
Stage, Bleachers,or Other Structures Quantity Describe
Event web site or hot line phone URL or Phone#
Fireworks, Fires, or Pyrotechnics Describe
(Cont'd)
Name of Fireworks Contractor
Booths, exhibits, or display Quantity_
Tents or Canopies Quantity_
Vehicles/Trailers Quantity_
Annnals Describe
VIP Area Describe
Amplified Music/Sound Describe
Rides, inflatabIcs, other Describe
3
4
Business Phone
Policy Number
Policy$ Limits
Address
City State Zip
Indemni", Agr
eement
In consideration for the Town of Vinton granting the undersigned Event Organizer
representative permission to hold the proposed event on public property and to display,
sell,or offer for sale wares, services, and/or food or merchandise within the perimeters of
their event venue, the undersigned agrees to assume the defense of and indemnify and
save harmless the Town, it's employees, offices, and agents against any and all claims,
liabilities,judgments, costs, causes of action, damages, expenses, and shall pay all
attorney's fees, court costs, and other cost incurred in defending such claims, which may
accrue against,be charged to,be recovered frorn, or sought to be removed from the
Town, its employees, officers, and agents by reason of or on account of any personal
injury or death or damage to property arising from the undersigned's event and associated
activities, if such personal injury or death or damage of property is caused by the acts or
omissions or negligence of the undersigned, or the undersigned's employees and agents or
by such acts, omissions, or negligence of any other person subject to the undersigned's
control. The Town, its employees, officers, and agents shall not have to give the
undersigned any specific types of notices of such claims.
Event Organizer
Signature
Witnessed
by:
Certification by Applicant
I certify that the information contained in this Special Event Application is true and
correct to the best of my knowledge and belief, that I understand, and agree to abide by
all regulations,provisions, and rules governing Special Events as set forth by the Town of
Vinton. I understand that this application is made subject to the rules and regulations
established by the Vinton Town Council, I agree to abide by these rules and further
certify that, on behalf of the organization, I am authorized to commit that organization,
and therefore agree to be financially responsible for any cost and fees that may be
incurred by or on behalf of the Event to the Town of Vinton.
Applicant
Title(print or type)
Signature of Applicant (Event Organizer)
Date of Application
5
A signed hard copy of the Indemnity Agreement and Certification of Applicant portions
of the Special Event Pen-nit Application must be provided to the Town before an
application will be considered fully executed. Submit a hard copy and an electronic
-version (either email or disk) of this Special Event Permit Application to Mary Beth
Layman, Special Programs Director,Town of Vinton.
Town of Vinton
Attention: Special Programs Director
Mailing Address: 311 S. Pollard St.
Office Address: 814 Washington Ave.
Vinton, Virginia 24179
Phone(540)983-0613 Fax(540)983-0639
E-mail: mblayman@vintonva.gov
For Office Use Only
Reviewed By, Sign and Date:
Special Programs Director Date
Town
Manager Date
Police Department Date
Fire Department Date
Rescue
Squad Date
Public Works Date
_j
6