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HomeMy WebLinkAbout2/2/2010 - Regular Bradley E. Grose, Mayor Vinton Municipal Building Robert R. Altice, Councilmember 311 South Pollard Street Carolyn D. Fidler, Councilmember z Vinton, VA 24179 Matthew S. Hare, Councilmember (540)983-0607 William "Wes" Nance, Councilmember 4S 1884 Vinton Town Council Regular Meeting Tuesday, February 2, 2010 AGENDA Consideration of: A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — Pastor John Off, Parkway Wesleyan Church C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes: Regular Meeting of December 15, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY H. TOWN MANAGER I. MAYOR J. COUNCIL K. ADJOURNMENT NEXT TOWN COUNCIL MEETING: * Regularly Scheduled Meeting of February 16, 2010 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. WORK SESSION 1 Petition of William Walker for a request to rezone the property located at 602 3 d Street, tax map number 60,15-5-1, from R-B Residential Business District to GB General Business District, 2. Petition of Jeanie Harperfor a Special Use Permit (SUP) to operate a Family Day Care Home, located at 119 Franklin Avenue, tax map number 60.19-5-10. 3. Petition of Evette Bennett for a Special Use Permit (SUP)to operate a Family Day Care Home, located at 303 Ashley Court, tax map number 61.13-1-33.03. 4. The proposed amendment to the Town of Vinton Comprehensive Plan to incorporate the Vinton Area Corridors Plan, 5. Special Events Policy MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, DECEMBER 15, 2009 IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance MEMBERS ABSENT: William E. Obenchain, Jr. STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Consuella Caudill, Asst. Town Manager Herb Cooley, Police Chief Mike Kennedy, Public Works Director Barry Thompson, Finance Director/Treasurer Ben Cook, Police Lieutenant Greg Chieppa, Police Officer Anna Wooten, MPO Craig Frye, Police Detective Mark Vaught, Police Lieutenant Monica McCullough, Police Detective April Alterio, Administrative Services Coordinator Fabricio Drummond, Police Officer Christopher Hays, Police Officer Stephen Foutz, Police Officer Carrie Eakin, Communications Officer Erica Lloyd, Communications Officer Agend A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes for the Regular Meeting of November 17, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Promotion Ceremony—Vinton Police Department 2. Introduction of New Police Officers 3. Recognize Public Works Employees— Motorist Assist F. CITIZENS' COMMENTS AND PETITIONS G. SPECIAL PRESENTATION 1. Vinton Ford Feasibility Study H. PUBLIC HEARING 1 Family Day Care Homes a. Request to Amend Vinton Zoning Ordinance No. 634, Appendix B of the Vinton Town Code, ARTICLE IV. DISTRICT REGULATIONS — Ordinance No. 892 b. Request to Amend Vinton Zoning Ordinance No. 634, Appendix B of the Vinton Town Code, ARTICLE X. DEFINITIONS, Section 10-2, Words and Terms Defined (b) Certain Words and Terms Defined — Ordinance No. 893 2. Proposed Deed of Exchange between Town of Vinton and Billy E. and Betty Jean Chumbley(Vinton Scrap Metal), of an Undeveloped Portion of Daleton Ave. — Resolution No. 1850 3. Request to adopt fees and charges for water service and wastewater service pursuant to the Vinton Town Code, Chapter 94, Utilities, Section 94- 22. Fees and charges for water service and Section 94-74. Fees and charges for wastewater service and to establish an effective date — Ordinance No. 894 L TOWN ATTORNEY J. TOWN MANAGER 1. Public Meeting — Consideration of the Memorandum of Understanding Regarding the Operation of a Merged Emergency Communications Center with Roanoke County K. MAYOR L. COUNCIL M. ADJOURNMENT WORK SESSION 1. New World Systems CAD and Records Management System Update Mayor Grose called the regular meeting to order at 7:00 p.m. Following roll call Roll call, invocation and Pastor Thomas Harper gave the invocation and Mr. Altice led the Pledge of Pledge of Allegiance to U.S. Allegiance to the U.S. Flag. Flag. The Consent Agenda was unanimously approved by the four members present on motion by Mr. Nance and seconded by Ms. Fidler, Mr. Nance read a letter from Police Chief Cooley recognizing Police Officers Paul Harris and James Hearn as Officers of the Month for the month of November, Chief Cooley introduced two new Communication Officers, Carrie Eakin and Erica Lloyd. He also introduced two new Police Officers, Fabricio Drummond and Stephen Foutz. He noted that the third new Officer, Christopher Hayes, was not present as he was out with his trainer, Following the introduction of the new employees,the Police Chief announced several 2 promotions in the Police Department and introduced them and their families: Corey Reid was promoted to Master Police Officer Gregory Chieppa was promoted to Master Police Officer Anna Wooten was promoted to Sergeant Glenn Austin was promoted to Lieutenant Ben Cook was promoted to Captain Mayor Grose complimented the Police Department for the great job they do on a daily basis and stated that he was very proud of all those who had earned promotions as well as the newly hired officers, Mr. Nance concurred with the Mayor's statements. Mr, Lawrence recognized three Public Works employees, Crew Leader Walton Nash, Equipment Operator Richard Leftwich and Equipment Operator Jared Meadows, who had assisted a non-responsive accident victim until an emergency services team arrived and safely rescued her from her vehicle. Their action possibly prevented further injury to the person involved and to others in the area, The Mayor asked the Public Works Director to pass along Council's appreciation to the three Public Works employees, The Town Manager presented framed pictures of the Town Clock to each Town Council member on behalf of all the Town employees in commemoration of the Town's 125th anniversary. He went on to say that the employees wanted to thank Council for their support over the past year. Each of the Council members expressed their appreciation for the framed picture. Consuella Caudill reported that the Town had applied for and had been awarded, a Presentation of feasibility planning grant offered through the Virginia Housing and Development Authority to study for Vinton Ford fund a feasibility study for future use of the Vinton Ford property, She noted that the property. Town had also contributed funds toward the costs of the work for the Study. Ms, Caudill advised that it is hoped that the feasibility study will help to build more partnerships with the community, property owners and business owners in the development of the downtown area. She distributed copies of the entire report to Council and staff and advised that it would be available in the Town Clerk's office for anyone to review. The contract managers for the project,Tim Wagner from Wiley and Wilson, and Greg Webster and Evie Sloan from Hill Studio, gave a presentation on the feasibility study, Mr. Wagner pointed out that the location of the former Vinton Ford property and the old Cundiff's Drug Store building on the corner of Washington Avenue and Pollard Street, is a very strategic corner in setting the stage for the rest of the downtown redevelopment along Pollard Street and up Washington Avenue. He reported that one option would use existing buildings, and a second option would involve new construction on the entire two thirds of the block owned by Mr. Vinyard. Mr. Wagner 3 stated that a sub-option to the first option (Option A) would introduce some second story residential use to the existing buildings and would change the concept for the use of the former Vinton Motors dealership building from private to a public use. The following is a brief description of each Option: Qpt[MA Mr. Wagner reported that because the suitability of renovating the existing structures for the addition of a second story was somewhat limited, this option would be focused on the existing buildings as single-story commercial structures and constructing a new two-story, mixed use building on the northeast comer of the site. He noted that this would create an inward looking site with a central courtyard with outdoor eating areas and a drive connecting Washington Avenue with Maple Street which would be constructed of cobble stone pavers in keeping with the theme of a "Classic European Sports Car Rental"as well as provide a subtle means of keeping driving speeds low. This option would also include a proposed fountain. The existing structures would be renovated for new retail uses and the former dealership building would be converted to a classic car rental establishment. The former Parts portion of the building could be converted to a classic diner with a rear entrance to access the outdoor eating area located at the center of the site. The remaining office space and the Cundiff Drug building would be renovated for other retail uses. The new structure is shown as a two-story with a sloped roof and a somewhat taller accent tower at the extreme northeast comer. The lower portion of the structure would contain parking for the residents and tenants and commercial space facing the streets. The upper floor would contain a mixture of one and two bedroom apartments with the sloped roof area providing space for the creation of lofts, It was noted that the proposed new two-story building would be constructed on an existing vacant lot that fronts on Lee Avenue. Option A-1 Since Option A leaves several issues in an unresolved state, a sub-altemate to Option A was created which would call for the demolition of the existing office portion of the dealership, This would allow for the creation of a pedestrian mail from Pollard street to the center of the site. By having a pedestrian mall, a link would be created with the Farmers Market to the west and the possibility of utilizing public parking near the market. It was suggested that given its 1950's exterior fagade, the former Cundiff Drug store be renovated into a classic diner. Since this building has a rear entrance, it would make connection to the proposed outdoor eating area very convenient. 4 Mr, Wagner reported that while the construction of most of the former automobile dealership makes the addition of a second story impractical, it would be possible that a second story could be added to the former parts space to be used as a residential space that would have access to the pedestrian access path. The exterior wall exposed to the pedestrian path could offer additional opportunities for subdividing the ground floor and adding retail tenants. The actual dealership would be configured into a public use space. It was noted in the initial meeting with the Town that the library might possibly be relocated. If so, the dealership could be renovated into a library. Option A-1 also proposes the construction of a new two-story building upon an existing vacant lot fronting on Lee Avenue for retail uses. Option B It was reported that this option proposes a radical redevelopment for the site as all components of the existing dealership as well as the former Cundiff Drug would be removed and an entirely new building would be constructed, The new building would be two-story, mixed use with commercial on the lower floor and residential on the upper floor. The construction would be arranged around a central courtyard and would include parking for the tenants and residents. Access to the site would be provided by a drive connecting to Maple Street. This option also proposes the construction of a new two-story building on an existing vacant site fronting on Lee Street that could be used for a variety of retail uses. A bed and breakfast was suggested as one use for the building. In a discussion on cost estimates for the proposed options, Mr. Wagner advised that their estimates are based purely on concepts with a large contingency amount included as the design between concept and final design can change drastically, Depending on the design preferred by Mr. Vinyard, the costs could range from $9,000,000 to$12,000,000 which equates to $180 to $220 per square foot. He went on to say that because the project is a "downtown revitalization", there are some potential resources for funding available. Ms. Sloan advised that they planned to work with the Town to find ways to help fund the project. She noted that most downtown projects are public-private partnerships and advised that one of the most significant tools used by communities is Historic Rehabilitation Tax Credits. Ms. Sloan stated that Vinton has not been designated as a Historic District but she felt that Vinton would have the potential to have this designation established as any building located in an historic district would qualify for up to 45% of the rehabilitation costs. She added that any building that is older than 50 years old can qualify for a 10% tax credit. These tax credits would drop the $9,000,000 cost down to$4,500,000. Ms. Sloan advised that another funding option would be Community Development Block Grant funds, especially for public infrastructure.. Another funding option noted 5 was Transportation Enhancement Funds, a Business Improvement District that would allow the Town to collect additional taxes on businesses in that district and a Tax Increment Financing District that is available for large developments that provides revenue to the community. At the conclusion of the report, the Mayor and Council thanked Mr. Wagner, Mr, Webster and Ms. Sloan for their very informative and exciting presentation. The Mayor opened a public hearing to take comments and questions on residential Public Hearing and adop- daycare regulations, Ms. Turman presented the staff report. She advised that earlier tion of Ordinance No. 892 in the year, a situation was brought to the Town's attention regarding a family day and Ordinance No. 893 care home that was keeping more than the allowed five children. She noted that increasing the maximum there is no provision in the Town Code that would allow for more than five children in number of children allowed a residential daycare home, and after researching other localities and their in a home daycare with a requirements for family daycare homes in residential districts, staff had presented the Special Use Permit. information to the Planning Commission at work sessions on July 9, 2009 and October 8, 2009. Staff had recommended to the Planning Commission that the care of 1-5 children be considered a home occupation (no business license would be required and would not be required to be certified by the state) and that a Special Use Permit be required for the care of six to nine children. Ms. MicMillan noted that staff recommendations would allow for no more than nine children in a home daycare with a Special Use Permit. Ms. Turman advised that the State Code definition of a daycare home allows for up to 12 children to be cared for, however,the Town Attorney had advised that the Town Code would override the State Code on this issue so the Town could be more restrictive than the State Code. Staffs recommendation was that home daycare be allowed for six to nine children with a Special Use Permit. It was noted that the Planning Commission held their public hearing on the issue on November 16, 2009 and recommended that a home daycare be allowed to care for 6 to 12 children with a special use permit. Mr. Nance asked if Council could limit the number of children in a specific daycare home depending on impact to the neighborhood and Ms. Dillon advised that with special use permits, conditions can be added to limit the impact on the surrounding neighborhood. Mayor Grose questioned whether a neighborhood that already had two daycare homes with 12 children could limit a third applicant to fewer children in the same neighborhood. Ms, Dillon replied that the Town could limit the third applicant's number. A discussion ensued regarding the handling of violations of the special use permit. Ms. Dillon pointed out that with a special use permit, the Town can take the revocation action if there is a violation, it would not have to go to court. Mr. Nance questioned how it would be handled if a violation was reported to the Town and Ms. Dillon reported that the Town would have to give notice and allow the person an opportunity to be heard. At that point, Council would determine whether or not to 6 revoke the permit, Mr, Vincent Bennett of 303 Ashley Court, spoke in favor of the Planning Commission's recommendation to allow residential daycare homes to provide care for 6 to 12 children. Ms. Fidler advised that she had no objections to setting the number of children at 6 to 12, The Mayor pointed out that if the two ordinances mentioned earlier are approved, the Bennetts would have to then apply for a special use permit to be voted on at a future Council meeting. Ms. Harper of 119 Franklin Avenue, also spoke in favor of setting the limit at 12. After hearing Mr. Bennett's and Ms. Harpers comments on the regulations required by Social Services, Mr. Nance pointed out that the Town would be looking at a different set of priorities than Social Services. He advised that he was in support of the amendment and felt it was important to have an enforcement procedure in place not only for those who apply for the permit but also for those who provide daycare for more than five children and do not have a special use permit, Mr. Altice stated that he is in favor of requiring a special use permit as it would be easier to enforce, Ms. Fidler and Mayor Grose agreed also. Mayor Grose closed the public hearing at 8:40 p.m. Ms. Dillon advised the Mayor that Council will need to amend Ordinance No. 893 by changing the number 10 to 13 relating to the number of children to be cared for in a residential daycare home with a special use permit. Ms. Fidler moved to adopt proposed Ordinance No. 892 taking family day care homes out of Article IV, District Regulations of the Vinton Zoning Ordinance and moving it to Special Uses. The motion was seconded by Mr. Altice and passed unanimously on a roll call vote by the four members present, Ms. Fidler moved to adopt proposed Ordinance 893, as amended, increasing the maximum number of children to be cared for in a residential daycare home with a Special Use Permit from less than 10 to less than 13. The motion was seconded by Mr.Altice and passed unanimously by the four members present, Mayor Grose opened the next public hearing at 8:45 p.m. to consider the proposed Adopted Resolution No. deed of exchange between the Town and the owners of the property where Vinton 1850 approving a deed ex- Scrap Metal is located, Billy and Betty Chumbly. change between Mr. and Mrs. Chumbly (owner's of Ms. Dillon reported that the issue had previously been discussed at a Council work Vinton Scrap Metal)and the session in the fall of 2006 in response to a variance request made by Vinton Scrap Town of Vinton. Metal by Mr. Chumbly and Jerry Harris to provide for space for a transitional yard between the properties where the business is located and the adjoining residential properties for a proposed 40' by 80' shelter building. She advised that it was 7 discovered at that time that the ownership of the land was to question which has since been worked out. She gent on to say that Minton Scrap Metal had been using property owned by the Town and the Town had been using property owned by Anton Scrap Metal. She expressed rope that the proposed deed of exchange would remedy the issue so that everyone is using property that belongs to there. Ms. Dillon added that there is also a portion of the land vat's located in the City of Roanoke which, by recordation of the plat; would dedicate that portion of the property to the city. Following comments by fir. Jerry Harris on the history of the issue, Mayor Grose closed the public hearing at 6.59s After looking at a reap of the property, Mr, Nance moved to adopt proposed Resolution No. 156 authorizing the deed of exchange between ter. and Mrs. humbly and the Town of Minton. The motion was seconded by Mr, Altice and passed unanimously on a roll call vote. Mayor Grose opened the thin public hearing at 6:51 p.m. on proposed Ordinance Public blearing on proposed No. 894 establishing tees and charges for water and wastewater services, system Ordinance No. 894 increas- development fees and connection and inspection fees.; Mr. Kennedy, Public Works ing fees and charges sche- Director, pointed out that the Town Code requires that these fees are to be reviewed dule far water and waste- annually, He noted that the matter was discussed in detail at a previous work water service (Ordinance session. did not pass. fees will remain at 2009 levels) He advised that staff proposes system development fees to be increased by about 2/, the connection charges to be decreased by approximately 6% and the inspection charges to be n ased between 1 and 0/0, Meter setting fees would also increase due to the cost of materials. He recommended that Council adopt the new fees so that rates will reflect the value of the Town's system as well as recognize the Town's long-term future capital needs. r,Altice asked if it was necessary o change the rates since the proposed increases were so small and Mr. Kennedy replied that he felt it is necessary to make the increases when they are needed so the rates would be kept current based on the methodology used every year. He pointed out that the Town's fees are less than the Water Authority's and substantially less than the State-wide average. Mayor Grose pointed out that staff had kept Council updated and made annual recommendations as asked, but stated that even though the increases would be small, he was not sure this would be the best time for the Town to raise fees of any type due to the current economic climate. Ms. Fidler stated that she felt it was appropriate at this time to make the increases since most citizens would not be impacted by it as only new construction cost would be affected.. Mr. Dance stated that he did not want to make any increases that would affect any new development in the Town and that perhaps this was not the year to make increases, even small ones. He recommended waiting until a time when an 8 increase would not hurt new development so much. Mr. Altice felt that since the increase would be so small, Council should wait until later to increase the fees and charges. He expressed concern about how the public would view an increase at this time. Mr. Lawrence advised that Mr. Kennedy had pointed out at the last two work sessions that there is a need for additional revenue. The Town Manager went on to explain that,according to the Town Attorney, though the Town is required to establish rates each year, it does not mean that the rates have to be changed, Ms, Dillon advised that if Council takes no action on the proposed resolution, Council would keep the 2009 rates and would be establishing rates by default. Mayor Grose closed the public hearing at 9:05 p,m. Ms, Fidler moved to adopt proposed Ordinance No. 894 establishing a fee and charge schedule for water and wastewater services, As there was no second, the motion died for lack of a second. The Town Manager reported that Town staff and Roanoke County staff has been Public meeting on proposed working on a proposal to merge the Town's Emergency Communications Center with merger of Town of Vinton's Roanoke County's Communications Center since last Spring. After introducing Bill Communications Center Greaves, Roanoke County's Communications Information Technology Director, Mr. with Roanoke County Lawrence explained that the purpose of the public meeting was to begin the formal process of consideration and adoption of a Memorandum of Understanding (MOU) regarding the proposed merge. In his comments, he advised Council that it can be shown that there would be significant savings for the Town and for the County. He went on to say that there would be immediate annual budget savings as well as a savings in cost avoidance because additional staff would not have to be hired to meet current and future needs. He further advised that the Town would be able to continue to provide services to Town residents who would also benefit from enhanced services that are currently being provided to other Roanoke County citizens. Mr. Lawrence reported that Roanoke County had voted earlier in the day to offer an invitation to the Town's Communications Center to join them and had scheduled a second reading for their January 26th meeting. He noted that the MOU would be placed on the January 5, 2010 meeting agenda for Vinton Town Council's consideration and vote, Mr. Nance questioned how the Town would pay for the merger if the grant is not approved, Mr. Lawrence replied that the MOU would allow the Town to opt out with a 12 month notice if the grant is not approved or if the state cuts its communications funding. In response to a question from Mr. Altice as to when the merger would take place, Mr. Lawrence replied that the target date is July 1, 2010. He noted that on December 18th, the Town would be submitting a grant for $300,000 to the E-911 Wireless Board for the first time, up-front expense. The Town Manager stated that if the grant is not approved, the Town would take one-half of the "up-front money"from the Wireless 911 account and the rest would be spread out over a several year period. 9 Mr. Nance asked if the Memorandum of Understanding would be perpetual and if the Town would have veto power for anyone else joining the agreement. Mr. Lawrence replied that the County would not be allowed to merge with another agency without the consent of the Town which gives the Town the opportunity to either withdraw from the agreement, say no, or renegotiate the Town's formula. Bill Greaves spoke up to say that everyone concerned felt that the Town and the County's close relationship has affected how well the group worked together. He stated that the merger would be a partnership, Mayor Grose congratulated the staff on the very comprehensive presentation at the Joint Meeting on December Ist and noted that other localities in the state have successfully merged their communications centers. He felt the merger would be good for both localities. Mr. Lawrence advised that staff would be working with local newspapers to assure that the citizens are made aware of the proposed merger. Ms. Fidler stressed that the public needs to be assured that the merger would be seamless with the Town actually receiving enhanced services, Mr. Nance commented that the Corridor Study meeting which had taken place a few days before had been very successful with good citizen tum-out and a report that looks very promising. Following a report from Mr, Thompson on the Needy Family Program, Mr, Nance complimented those involved with the successful"Cops for Coats"program. The Mayor and Council wished everyone a Merry Christmas and a Happy New Year. Mayor Grose adjourned the regular meeting at 9:30 p.m. WORK SESSION 1 New World System CAD and Records Management System Update Mr, Lawrence reported that the Town's contract with Interact for CAD and records management systems software would expire in the near future and will need to be renewed or other vendors considered. He went on to say that if the Town does approve the communications merger, the Town would have to move forward with New World Systems because Roanoke County uses that system as its CAD and RMS. The New World System would cost $153,000 but would save the Town approximately $30,000 per year in maintenance fees. He also noted that the Town would contract with the County for the software and the County would hold the licenses for and maintain the New World system. 10 Mr, Lawrence stated that staff is hopeful that a Wireless 911 Communications Merger grant will cover most of the cost of the $150,000 expense. He further stated that the Town needs to enter into a contract with New World at Council's January 5th meeting. The work session adjourned at 9:56 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST- Darleen R. Bailey, Town Cle.,A, MEMORANDUM T Members of the Vinton Town Council CC: Members of the Vinton Planning Commission omission Chris Lawrence, Town Manager FROM: Anita J. McMillan, Pl Ming d fining ire tar DATE: January 29, 2010 {I SUBJECT: Town Council Work Session— February 2,2010 Public Haring Items for February 16,2010 ISSUE/PURPOSE: The Planning Commission held a public bearing on Wednesday, January 27, 2010,to discuss and receive comments concerning the following petitions: 1. Petition of William Walker for a request to rezone the property located at 602 3 Street, tax map number 60.15-5-1, from RB Residential Business District to G General Business District. 2. Petition of Jeanie Harper for a Special Use Permit (SUP) to operate a Family Day Care Home, located at 11 q Franklin Avenue,tax mat number 60.1 q- -1 . 3. Petition of Fv tte Bennett for a Special Use Permit (SUP) to operate a Family Day Care Name, located at 303 Ashley Court, tax reap number 61.13-1-33.03 The Town Council will Mold its public hearing concerning the above petition requests on February 16 201Ol BACKGROUND: Please see attache staff report concerning the rezoning and SLAP requests, and supporting materials as provided by the Petitioners, _ I The rezoning of 602 3d Street will allow the property to be used for retail stares. According to Mr. walker,the operator ofTwo peas in a Pod is interested finexpanding her business to his building.Two Peas in a Pod is renting a space in the Temp-0-Matie building,which is located across from 602 3d Street. The two special use permit(SUP) requests are to allow Mrs. Harper and Mrs. Bennett to continue operating their family day care homes. Please mate that on December 15, 2009, the Town Council held a;public hearing and voted to amend the zoning ordinance for 6 to 12 children to be eared for in a family day care horse with the issuance of SUP. ACTION QUESTED: "Town Council to hold and receive public comments concerning the requests during its public hearing to be held on February 6,20 10. PC RECOMMENDATIONS: 1;, William talker rezoning request: The Planning Commission voted unanimously to recommend to Town Council that the rezoning of the property from RB to G13 be approved with the conditions as proffered by Mr. Walker, After discussion during the Planning Commission public hearing, Mr. Talker requested to amend his proffered conditions for uses not to be allowed. He asked that item 7 and item 1 under special uses be removed from the puffers, 3. Jeanie Harper SUP request: The Planning Commission voted unanimously to recommend approval of the SUP request, 3. Evette Bennett SUP request: The Planning Commission voted unanimously t recommend approval of the SLIP request, CITIZENS COMMENTS: Mr. Willie Le "el,the owner of'Temp-0-Mati , informed the Planning Commission that Mr. Walker has done a lot of improvements to the property, including keeping the property clear of trash. Mrs, fatty Kiser,the owner of Two Peas in a Pod informed the Planning `o rrmission that the rezoning of Mr. Walker's property Nvill enable her to expand her business and allow for her business to stay in Vinton. Mr. Joe Banks and Mr. .Alen K se , were present to support Mrs. Harper's SLIP request., 1r. Kasey indicated that lie has never had any problems with the children that Mrs. Harper has been keeping and asked that her request be approved. Mr. Vincent Bennett was present on behalf of his wife, Mrs. Bennett's, SUP request. Mr. Bennett submitted d petition signed by five of his neighbors in support of their request. STAFF COMMENTS: In conjunction with an application for rezoning of the property,the property owner may voluntarily proffer,in writing,reasonable conditions to allow the property to be used for limited commercial uses: Staff would life to state that,with a special use permit request,the Town Council is given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. DATE ACTION NEEDED: February 16, 2010 Attachments-,ents Staff Reports and Supporting Materials STAFF REPORT PETITIONER:ER William "talker PREPARED D BY.- Karla D. Turman Anita J. McMillan CASE NUMBER: 1-01-10 DATE:: December ber 30, 2009 A. NATURE RE OF REQUEST William Walker Idba Walker Commercial Services),Petitioner and Property Owner,is requesting tin a rezoning of the property located at 602 3°d Street,tax reap number 6 .I - -1,from R-B Residential Business District to GB General Business District.The proposed rezoning will allow retail stores be operated on the property. B. APPLICABLE REGULATIONS The property with a building, which is currently vacant is zoned RB Residential Business District. The intent of the RB District is to accommodate a Bruited range of offices d similar uses that are compatible with moderate density residential in order to provide for mixed use and other alternatives for new construction ction in areas that are undergoing change and are no longer viable as exclusively residential in character. The RB District is also intended as a means to ease the transition between residential and commercial areas by providing for a mix of uses and development standards that are compatible with nearly residential areas The property is located at the intersection of 3d Street and Vest Virginia Avenue.The GB District i intended to be applied along primary traffic routes and to areas having direct access to such routes,in carder to provide safe and efficient access while avoiding the routing oftraffic onto minor streets or through residential areas. The district regulations are designed to afford flexibility in permitted uses of individual sites in order to promote business opportunities, economic development, and the provision of services. Uses by right that are allowed in GB District include institutional, offices and/or commercial uses such as but not limited adult day care center, auto wash facilities, bank, doctor office, retail stares and shops. In addition, a list of uses such as amusement centers, flea market, and auto and truck general repair are permitted in the GB District, subject to approval of a special use permit. C. ANALYSIS OF EXISTING CONDITIONS TIO Background--This site was fortnerly occupied by Caribbean Tan. The building has been vacant since Caribbean Tan closed Its doors in the fall of 2007. Since then, staff has had inquiries from potential tenants regarding the use of the property for'retail services, 1n 2008, staff provided an employee of Mr. Walker with options retarding the property. Staff suggested that if Mr. Walker wanted to be able to rent the property for retail/commercial use,he might want to consider applying for a rezoning of the property. 1 Location--602 P Street, at the intersection of Street and "Nest Virginia Avenue. Too a Ne station—`The existing structure is located on a level lot. There i a small grassy area adjacent to the right-cif-way on Virginia.Avenue;the remainder of the lot has been paved. Ad"acent Zonin d land lases--The properties to the west,separated by 2" Street,are zoned M-2 d are developed with a contractor's office(Temp-C - latic),a retail store(Two P's in a Pod),and a manufacturing facility PFG), The properties to east fie in the same block as this property,and are zoned R- . These properties are developed with office buildings,a financial institution Freedom First Credit Union),and a business complex that includes offices,a tanning salon,a beauty salon and a clothes alteration business. The property immediately to the south is zoned RB and is developed with a photography raphy studio. The property to the north;separated by Virginia Avenue,is ion f- and is developed with a dental office. D. ANALYSIS OF PROPOSED DEVELOPMENT ENT Site Layout/Architecture - Cane 2,500 sq. ft. structure exists on the property. Although the lot i paved,there are currently no marked parking spats. Site Access—3rd Street, a fifty(5 ) feet wide right-of-way. Utilities Public water and sewer services are available and the existing structure is served by public water and sewer services. T . COMPREHENSIVE PLAN/FUTURE LAND USE The 20 —2024 Town Comprehensive Plan designates this property and the properties to the cast d south as residential/business land use,the properties to the west as heavy industrial land use,and the properties to the north as general commercial ercial land use. The draft version of the 2009 Vinton Area Corridors Plan VA P) recommends a retail/service commercial land use designation for this property,as well as the properties in the sane block to the east. Please note that Town Council has not yet held a public hearing regarding the V AP,nor have they voted to approve the recommendations within the draft document. F. STAFF CONCLUSION The proposed rezoning of the property from RB to GB District might be considered to be consistent with the existing uses of the area to the west and north,if the property will only be used for a certain type of commercial/retail uses. The property is already developed with a building and paved parking area.,therefore the required minimum um fifteen(l 5)feet buffer to the cast and south of the property will not be met. If the proposed rezoning is approved,the existing building and paved parking area will be nonconforming with respect to the buffer and yard setback requirements,because the properties to the east and south are zoned RB District: In conjunction with an application for rezoning of the property,the property owner may voluntarily proffer in writing reasonable conditions to allow the property he used for a limited type of commercial uses. These proffered conditions must be submitted at the time of submission of the application for rezoning or at any other time before the planning Commission makes its recommendation on the application to the town council. REZONING OF PROPERTY: Pro 602 3"STREET, VI TO , VIA; IA Tax Map#60.IS-S-1 At a Public Hearing of the Town of Vinton,scheduled duled for Wednesday,January 27,2010 at 7. p.m.In Vinton municipal Bulldft at 311 south Pollard street,Vinton,Virginia,the matter for the aforementioned property is to be heard to determine if the zoning on the subject property can be changed from R•R to General Business. The Petitioner,'William J.Walker,fit,owner of Walker Commercial Services,Inc.,hereby is voluntarily In writing the following uses which will Mt be allowed on the property. . Auto and Truck sales and service establishments . Auto Wash Facilities 3. Bed and Breakfast Establishments 4. Dwelling Units of any kind S. Gasoline Service Stations 6. Parldrig Areas,Parking and Parking Garages 7. Pet Shops,Pat Grooming Shops,Veterinary(3ini s,Animal Hospitals,etc. Special Uses: 1. Commercial Indoor Amusement uses,game rooms,billiard and pool hags,etc. 2. Auto and Truck general repair . Halfway House 4. Outpatient mental health centers S. Outpatient substance abuse centers Thank you for your consideration of my request. Respectfully submitted, c ri;;?� Wa r,iii,r Commercial Services,Inc. ,' {f��. �, a rxl �� � 1 tl h: � i�� t¢r:'�= ;� t ���45�t`���a ��} ��Jy� !f f {tt� �t { k � � � 3 � t, �� j' t ���r�}tc�. g '� �Y '�¢���t d " r �� �� � � � �5� {� ��k'� ����_ � ff �', ��, '��� � ��� �'� ���� �� �r 4 f�� as �� ����� �� �4{t �k� r ��i t 4�� ���� s,�} �. �� �Y t��� �� � �1 �S� �tl�,{ x , ..f � � :., � t 4 .i }���`� $� �� r �r �� �„ zj`;. �'#A 4 ; ., �,�.' � o ftX y �1;r=�' v,, fi � r � 47, �� ��� ���. R �� ,t �t, i ��? �� 1�{,��� ���" ' �� ` tip,� �� „.. � ',���� �t� by�.p STAFF` REPORT PETITIONEW Jeanie 1-harper PREPARED D .- Karla D. Turman CASE NUMBER: -01-1 DATE: December 29,2009 A. NATURE OF REQUEST Jeanie Harper,the Petitioner and Property Owner,is requesting a special use permit SUP to operate Family Day Care Home, located at 11 9 Franklin Avenue, tax map number 60.1 - - . B. APPLICABLE REGULATIONS Article IV, District Regulations,of Appendix B,Zoning, of the"Town Code Division 3, - Residential District -1tb , Special Uses. The intent of the R-2 district is to provide appropriate areas for moderate density residential development and promote a suitable residential environment with necessary community facilities d public services, Although the primary intended use is single-family detached, the district also provides for flexibility in housing types by permitting two-family dwellings and townhouses at densities compatible with single-family detached. The district is also intended to preserve the predominant character of established neighborhoods d protect them from encroachment by potentially incompatible nonresidential uses and higher density residential uses. Examples of uses that are permitted by right in the R-2 District are single-family and two-family dwellings,parks and playgrounds,churches and either places of worship, and adult clay care homes. Some uses that are permitted by SUP are townhouses;bed and breakfast establishments;fire stations and rescue squad facilities; and major public utilities. C. ANALYSIS OF EXISTING CONDITIONS ack ro tnd -- In June 2009, staff received information regarding a family day home that was operating in a residential district where more than five children were being cared for. At that time, the zoning ordinance stated that u family day hone could provide care for not more than five children,exclusive of children residing in the residence. Town administration requested that staff research how rather localities handle family day hornes and child dada care centers, solely in residential districts; On October S, 2009, staff presented its recommendations to the Planning ing om ission. Staff recommended that peeping of 1-5 children be allowed by right in a residential district,and that the keeping of more than children be allowed b special use permit in a residential district. The Planning Commission held a public hearing on November 16,2009,to receive comments regarding the proposed amendments. Mrs.Harper was in 1 attendance and spoke on behalf of allowing more than 5 children to be kept at a residence,with the issuance of a SUP. The Planning Commission voted in favor of recommending to Town Council uncil that 6-12 children be allowed to be kept in a day home with the issuance of SUP. Can December ber 15,2009,'Town Council held a public hearing and d voted in favor of the proposed amendments. As Council voted to amend the zoning;ordinance to allow more than children to be kept by SUP Mrs. Harper then had to comply with the zoning ordinance by filing this SLIT' application. Location- 119 Franklin Avenue lgpqW3phyI etatit n--The existing structure is located on a 0.46 acne lot that is level in the front l slightly sloped in the rear. "There is grassy yard, and a driveway to the west. Adjacent Zoning,and Land Uses -The properties to the north, south, east and west are zoned Residential and are developed with single-family homes. D. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture m The property is accessed via an entrance from Franklin Avenue."There is a small front porch on the structure. To the rear of the structure, there is a retaining wall. An undeveloped alley runs along the rear of the prrperty. Site Access-- Franklin Avenue, a fifty( ) feet wide right-of-way. Utilities-Public water and sewer services are availably and the existing structure is served by public water and sewer services. E. COMPREHENSIVE PLAN/FUTURE LAND USE The 2004-2024'Town Comprehensive plan designates this property and the surrounding properties as low density residential land use area, F. STAFF CONCLUSION ON The proposed use as indicated in the SUP application may be considered consistent with the general characteristics of the neighborhood. Staff would like to state that,with a special use permit request,the Planning Commission and'Town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. 2 { { f� fF� v 4 A fN Sr s � kxf "x; F tf { �t r 1 , I I STAFF REPORT PETITIONER: Vincent& Evette Bennett PREPARED 1 ED BY: Karla 1 , Turman CAST. NUMBER: 3- 1-1 DATE; December 30, 2009 A. NATURE F REQUEST Vincent and Ev tte Bennett,the Petitioners and Property Owners,are requesting a special use permit (SLIP)to operate a Family Day Care Home, located at 303 Ashley Court,tax map number 61:13-1- 33.03. B. APPLICABLE U AT ON Article IV,District Regulations,of Appendix B Zoning,of the Town Code Division 2,R-I Residential District -7(b), Special Uses. The intent of the -I residential district is to provide appropriate areas for moderate density single- family residential development and promote a suitable residential environment with necessary community facilities and public services; The district is also intended to preserve the predominant character of established neighborhoods and protect single-family residential areas from encroachment by potentially incompatible nonresidential uses and higher density residential uses. C. ANALYSIS OF EXISTING CONDITIONS 13aek round In June 2009, staff received information regarding a family day hone that was operating at this location where more than five children were being cared for. At that time, the zoning ordinance stated that a family day home could provide care for not more than five children, exclusive of the children residing in the residence Town administration requested that staff research how other localities handle family day homes d child day care centers, solely in residential districts.. Can October r , 2009, staff presented its recommendations to the Planning Commission. Staff recommended that keeping of 1- children be allowed by right in a residential district,and that the keeping of more than children be allowed by special use pennit in a residential district. The Planning Commission held a public hearing on November 16, 2009, to receive comments regarding the proposed amendments. Mr. and Mrs. Bennett were in attendance and spoke on behalf of allowing more than children to be kept at a residence with the issuance of SUP. The Planning Commission voted in favor ofrecornmendingto Town Council that 6-12 children be allowed to be kept in a day home with the issuance of SHIP. Can December 15, 2009, Town. Council held a public hearing and voted in favor of the proposed amendments. As Council voted to amend the zoning ordinance to allow more than 5 children to be l kept by SUP,Mr.and Mrs. Bennettthen had to complywith the zoning ordinance by filing this SUP application. Location 303 Ashley Court,on the southeastern end of the cul-de-sac, o o a h /Ve station_..The existing structure is located in a 1. 7 acre, slightly-sloped lot the rear. There is grassy yard, and a driveway to the west. d'acent Zonin&and Land Uses-The properties to the north, south, east and west areon R-I Residential and are developed with single-family homes, two-family homes and triplexes. D. ANALYSIS OF PROPOSED DEVELOPMENT Site La out/Architecture-The property is accessed vie entrance from to cul-de-sac on Ashley "dart.'here is a small front porch on the structure,To the west side and rearof th nr ,there is a retaining wall: Site Access— Ashley Court which ranges from a fifty(50)feet wide fight-of-way on the street to a one-hundred 1 f C i feet wide right-of-way in the cul-de-sac. Utilities lities Public water and sewer services are available and the existing structure is served by public water and sewer services. E. COMPREHENSIVE PLAN/FUTURE PLAN/FUTURE LAND USE The 2004—2024 Town Comprehensive plan designates this property and the surrounding properties as low density residential land use area, F. STAFF CONCLUSION The proposed use as indicated in the SUP application may be considered consistent with the general characteristics of the neighborhood, Staff would like to state that,with a special use permit request,the Planning rzin Commission and`town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. i T : All Neighbors hbors on :Ashley Court 1 S /20 S 0 The Town of Vinton is requiring a variance to the ordinance pertaining to child care out of our home. The current amount of children for a home daycare is nine children. In order for her to beep 12 we will reed to get a variance. Signing this petition would indicate you ould have no issues if the Town of Vinton sees fit to grant s variance. Your help would be greatly ppr ci ted. Vince& Evette Bennett Gary& Gloria tint 308 Ashley Court x Skate. 1 JamesCarol White 312 .Ashley Court JASete. Alisa Barnette 72 z t Slate:; _ Donna Morgan 311 ,Ashley Court _X9AI_x --Date: Bob& Debbie Menkedick 316 Ashley Court Date: r` P r� I � i a: Qus off„ %Ad t n 7 N if a, p a j l ii n ix o� 4. t MEMORANDUM TO Members of the'Vinton 'Town Council CC: Members of the'Vinton Planning Commission Chris Lawrence, Town Manager c O Anita J. e ll � P l `n d Zoning Director DATE: a 29, 2010 S CT Town Council Work Session--February , t Vinton Area Corridors Plan (VACP) ISSUE/PURPOSE to December 7 2009,the Vinton and Roanoke e Plwining Commission held a joint work session at 6:00 p.m. and a public hearing at TOO p.m. at the Tinton War Memorial.1. The joint meetings were to receive comments on the proposed amendment to the Roanoke County ty Comprehensive Plan d the Town 'Vinton Comprehensive Plan to incorporate the Vinton Area Corridors Plan(ACP). Each member Town Council been providedwith the dry copy of the VACP document. The Town Council will hold its public hearing on the proposed amendment to the'Vinton Comprehensive Plan to incorporate the VACP on February t ,2 t r' BACKGROUND: The VACR is a joint effort of the Roanoke County Planning Staff, Vinton Staff, Roanoke Valley Alleghany Regional Commission,ission, d "Virginia Department of Transportation(VDOT) Salem District;staff The process started in the fall of 2008 and involved the follo tag; l. A community survey from middle of January 2009 through the end of February 2009, 2, One-on-one business owner interviews from December 2008 and through the end of February 2009 and presentation by staff to the Vinton Area Chamber of Commerce during their annual meeting. . Two unity meetings held on January 29, and June 18, 209. . Several stakeholders meetings in the Vinton Community including Vinton Public Works Department,Roanoke County Dire Marshal Office, paid and volunteer personnel of the Vinton EMS, VI)OT, and the Blue Ridge Parkway. . Four work sessions with the Planning Commissioners issioners d a joint staff-led tour of the Vinton study corridors to fwniliarize the Planning Commissioners with potential issues and opportunities during staff s inventory of the existing conditions: ACTION QUA D: Town Council to hold and receive public coniments,on the proposed endm t to the"Vinton Comprehensive Plan to incorporate the VACP during i I its public hearing to be held on February 16, 2010. PC RECOMMENDATIONS: Both the Roanoke County and the Vinton Planning Commission unanimously voted to recommend to the Board of Supervisors and the Town Council to amend the Roanoke County Comprehensive Plan and the Town of Vinton Comprehensive to incorporate the VACP. CITIZENS COMMENTS: 20 citizens attended the joint public heating of the Planning Commission. The attached minutes of the joint public hearing of the Roanoke County and Planning Commission listed comments of the citizens who addressed the Planning Commissioners. STAFF COMMENTS: The purpose of the VACP is to provide data and information for Roanoke County, the Town of Vinton, and VDOT to use in their land use and transportation planning. The research and analysis performed will be useful in identifying and guiding future development and redevelopment opportunities along these corridors. In addition to examining land use and development/redevelopment opportunities,aesthetic issues will be addressed with recommendations for design guidelines and streetscape improvements. DATE ACTION NEEDED: During Town Council's scheduled public hearing to be held on Tuesday, February 16, 2010. The Roanoke County Board of Supervisors was briefed by Roanoke County Planning Staff on the status of VACP during their work session held on Tuesday, January 26, 2010. The public hearing of the Board of Supervisors on the proposed amendment to the Roanoke County Comprehensive Plan to incorporate the VACP is tentatively scheduled for Tuesday,February 23, 2010. Attachments: Planning Commission minutes. 2 MINUTES OF THE JOINT WORK SESSION AND PUBLIC HEARING OF THE TOWN OF VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS HELD ON MONDAY, DECEMBER 7, 2009,AT 6 P.M. AND 7 P.M. RESPECTIVELY, AT THE VINTON WAR MEMORIAL, 814 WASHINGTON AVENUE. JOINT WORK SESSION MEMBERS PRESENT: Dave Jones, Chairman C.W. Pace,Jr. Bob Patterson Dawn Michelsen, Vice Chairperson TOWN COUNCIL PRESENT: Brad Grose, Mayor Wes Nance,Councilman TOWN STAFF PRESENT: Anita McMillan, Planning and Zoning Director Karla Turman, Associate Planner/Code Enforcement Officer Julie S.Tucei, Planning and Zoning Coordinator OTHERS PRESENT: Martha Hooker, Roanoke County Planning Commission Steve Azar, Roanoke County Planning Commission David Radford, Roanoke County Planning Commission Gary Jarrell, Roanoke County Planning Commission Rodney McNeil,Roanoke County Planning Commission Philip Thompson, Roanoke County Community Development Lindsay Blankenship,Roanoke County Community Development Tammi Wood, Roanoke County Community Development Tara Pattisatl, Roanoke County Community Development Rebecca Mahoney, Roanoke County Community Development Susan Carter, Roanoke County Community Development , Melinda Cox, Roanoke County Economic Development Joe Obenshain,Roanoke County Senior Assistant Attorney Matt Miller, Roanoke Valley-Alleghany Regional Commission AGENDA 1. Call to Order 11. Discussion of Vinton Area Corridors Plan Draft Document 111. Adjournment The joint work session of the Vinton and Roanoke County Planning Commissions was called to order at 6:18 p.m.by Vintons Chairman Jones and Roanoke's Chairperson Hooker. Roll was called,and all Vinton and Roanoke County Planning Commissioners were present. Mr. Thompson began the work session with a brief introduction of the corridor study. He said he knew the document could be overwhelming. He mentioned that the actual document is to page 178,and from there are the supporting documents. He turned the meeting over to Ms. Blankenship to continue the presentation. First,Ms. Blankenship highlighted the implementation strategies and schedule,a copy of which will be made part of the permanent record of this work session. She briefly went through each category on the schedule. Ms. McMillan also updated them on the Downtown Revitalization plan through the DHCD and the recently VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING DECEMBER 7, 2009 PAGE 2 received RFP's from potential firms. She said they plan to begin the interview process with the firms in the next week and hope to have a contract signed by the beginning of 2010, She also updated them on the feasibility study on the Vinton Ford Motors property, Ms. McMillan said the study would be presented to Town Council at their next meeting. Following Ms. McMillan's updates, Ms. Blankenship asked if there were any questions, comments, or additions to the implementation list. Chairman Jones asked what Ms. Blankenship planned for the public hearing. Ms. Blankenship stated that she would be giving a presentation that included a brief overview of each chapter of the study and also an overview of the implementation strategy. Mr. Patterson stated that he thought they had done a good job on the study. Chairman Jones mentioned that there are some items that need to be corrected prior to the final draft. He also mentioned that he was concerned about the elderly having access to the document since it was a web document. Chain-nan Jones asked if the Mayor thought the Town had left out any segments of the Vinton population in the process. Mayor Grose stated that it is always a challenge to get the word out to population segments such as the elderly, He said they do use the newspaper to help with notification. Next,Ms.Hooker opened the floor up to her commission for comments. First,she stated that she appreciated all the work that has been done on this project. Mr. Azar said he believes this to be one of the most comprehensive studies that had ever been undertaken by the Town and County. He said they have made efforts to include all segments of the population with the community meetings and stakeholder interviews. He congratulated both staffs forgetting the document to this point. Mr, Radford agreed with Mr. Azar and also complimented both staffs on their work. He mentioned that it takes a lot of work to get these studies together. He also stated that his father is 77 years old,and he still reads these types of documents on the internet. Mr.Jarrell said he felt that there are a lot of elderly citizens who do not have access to the internet. Mr. McNeil applauded the staff of both localities on their efforts. He said that you can put out notices for people about meetings,but people will not become involved until it directly affects them. He stated that you cannot make people attend the meetings. Ms. Hooker said the efforts have been made to invite people to be involved and she looks upon tonight as a celebration of the study. Mr.Obenshain suggested that Town meetings could be broadcast on RVTV as a way to reach more citizens and get the word out, Mr.Azar asked if the County had the ability to do webcasts. Mr. Obenshain said there are funds available to enable the purchase of equipment for broadcasting meetings. Ms. Cox stated that she has an upcoming taping of a show that will mention the various corridor studies and she offered to give out contact information for the Vinton study on the show. Ms. McMillan mentioned that she had received two citizen comments about the study. One gentleman wanted copies of the map, and one just wanted to make sure his property was not being rezoned. She mentioned that they both said they appreciated the letter they received notifying them of the meeting. In other business,the commissions discussed how the public hearing would be held and limitations on the time that the public would be allowed to speak. Mr. McNeil suggested that they announce that people will have the opportunity to speak on the study,but to ask that they try to limit their comments to three minutes. With there being no further business, the joint work session was adjourned by Chairman Jones and Ms. Hooker at 6:50 p.m. to prepare for the public hearing at 7 p.m. VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING DECEMBER 7,2009 PAGE 3 JOINT PUBLIC HEARING MEMBERS PRESENT: Dave Jones,Chairman C.W. Pace,Jr. Bob Patterson Dawn Michelsen,Vice Chairperson TOWN COUNCIL PRESENT: Brad Grose,Mayor Robert Altice Carolyn Fidler Wes Nance TOWN STAFF PRESENT: Consuella Caudill,Assistant Town Manager Anita McMillan, Planning and Zoning Director Mary Beth Layman,Special Programs Director Joey Hiner,Assistant Public Works Director Karla Turman,Associate Planner/Code Enforcement Officer Julie S. Tucei,Planning and Zoning Coordinator ROANOKE STAFF PRESENT: Martha Hooker, Roanoke County Planning Commission Steve Azar, Roanoke County Planning Commission David Radford, Roanoke County Planning Commission Gary Jarrell, Roanoke County Planning Commission Rodney McNeil, Roanoke County Planning Commission Philip Thompson, Roanoke County Community Development Lindsay Blankenship,Roanoke County Community Development Tammi Wood, Roanoke County Community Development Tara Pattisall, Roanoke County Community Development Rebecca Mahoney, Roanoke County Community Development Susan Carter, Roanoke County Community Development Melinda Cox, Roanoke County Economic Development Joe Obenshain, Roanoke County Senior Assistant Attorney Matt Miller,Roanoke Valley-Alleghany Regional Commission CITIZENS PRESENT: Chris Craft, Roanoke Aaron Lyles,Vinton Janet Scheid, Vinton Wayne Dunman, Vinton Esther Adcox, Vinton William Figart,Vinton Tiffany Rawfing, Vinton Harold and Judy Harless, Vinton W.C. Butler,Vinton Tim Greenway,Vinton VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING DECEMBER 7, 2009 PAGE 4 CITIZENS PRESENT(cont.): Keith Lafferty,Vinton James Privitera, Vinton Susan Teass, Vinton L.T. McGhee, Roanoke Gayette Epperly, Vinton Ann Huddleston,Vinton Tommy Wood,Vinton Randy and Marie Flippen Doug Forbes, Vinton AGENDA 1. Invocation/Pledge of Allegiance 11. Call to Order III. Public Hearing—Vinton Area Corridors Plan Draft Document IV. Citizens' and Staff Comments V. Adjournment The joint public hearing of the Vinton and Roanoke County Planning Commissions was called to order at 7:00 p.m.by Chairman Jones and Chairperson Hooker. Roll was called and all Vinton and Roanoke County Planning Commission members were present. Vinton's Mayor,Bradley Grose,gave the Invocation and led the Pledge of Allegiance. The first item on the agenda was the joint public hearing on a proposed amendment to the Roanoke County Comprehensive Plan and the Town of Vinton Comprehensive Plan. The proposed amendment would incorporate the Vinton Area Corridors Plan into the Comprehensive Plans of both Roanoke County and the Town of Vinton. Chairman Jones thanked everyone for attending the public hearing and stated that he knew their time was very valuable. Chairman Jones asked staff to present the corridor plan overview. Ms. Blankenship first recognized County and Town staff who worked on the study. She stated that everyone would have the opportunity to make comments during the public hearing after her PowerPoint presentation. She also stated that they can call staff if they have any questions during regular office hours. In her presentation, she gave an overview of each chapter of the study. A copy of the presentation will be made a part of the permanent record of this meeting. The presentation covered: Chapter 1-introduction of the approximately 7.5 miles of corridors in the study;Chapter 2-Transportation;Chapter 3-Bicycle and Pedestrian Accommodations;Chapter 4-Community Facilities;Chapter 5-Resource Preservation;Chapter 6-Land Use and Development; Chapter 7-Community Involvement; Chapter 8-Goals, Recommendations, and Implementation Strategies. Chapter 8 included the chart of implementation strategies,a copy of which will be made a part of the permanent record of this meeting. Ms. Blankenship also presented a list of proposed funding sources. She briefly mentioned the CDBG for downtown revitalization that the Town had applied for and received. Lastly, she gave an overview of the adoption process for the corridors plan, with the implementation to follow adoption of the plan. Chairman Jones thanked Ms. Blankenship for her presentation and also thanked County staff for all their hard work on it, Ms. Michelsen said they had done an excellent job and that they appreciated the hard work. Mr. Patterson congratulated the staffs ofboth localities on the plan. Mr.Pace mentioned that it had been a phenomena] process, Chairman Jones asked for additional comments from the Vinton Planning Commission. There were no further comments so he turned the meeting VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING DECEMBER 7,2009 PAGE 5 over to Ms. Hooker. She began with Mr.Azar, Mr.Azar thanked those in attendance for corn ing out to be a part of the process. He stated that this plan was for them and that is why the Commissions are here. He said the staff had done excellent job on the plan. Mr. Jarrell said there was a lot of work that had been put into the plan,and be looked forward to the citizens' feedback on it. Mr.McNeil echoed their comments. He thanked those in attendance for coming out to be a part of the process. Mr. Radford said he represents the western part of the County. He stated that his father built Maywood,and he feels a real connection to the community. He said he was looking forward to the comments from the citizens tonight. Ms. Hooker stated that this is a celebration of the work that has taken place in this process. She said the document is probably not a perfect document,but is probably pretty close. Next on the agenda was the citizens'comments time. Chairman Jones mentioned that they want to hear from everyone who wanted to speak,but would like to keep the comments to three minutes for each speaker. He stated that they had five people sign up to speak, Chairman Jones asked that they identify themselves,as well as their address,prior to speaking. He said they would first hear from the five people who signed up to speak, and then open it up to others wishing to speak, He asked that each person use a microphone when they speak. Ms. McMillan suggested they use the podium, Mr. Chris Craft was first on the list. He stated he is not a resident of Vinton,but he comes to Vinton quite often to go to the library and post office. He stated he liked the suggestions for the post office improvements, improvements to the gateway signs, and improvements to the infrastructure. He said he hopes they will also consider renovating the library, He also liked the idea of taking down the large power poles in downtown and using smaller ones. He mentioned the proposed improvements to the William Byrd area and to the River Park shopping center. Because he is on the regional storinwater committee, lie asked that they protect the rivers and streams in the area. Next to speak was Janet Scheid: She thanked Chairman Jones and Ms. Hooker. Ms. Scheid stated that she has lived in Vinton on Wolf Creek Drive for more than 22 years. She said the Town is great place to live. She thanked the town and county staff for the enormous amount of work they put into this plan. She mentioned that she is the greenway planner for the County. For the plan, she asked that they consider the transportation aspects of the greenways rather than just viewing them as community facilities. She said they increase the capacity and safety for walkers and bikers and reduce the number of cars on the roadways. She asked for improvements to Hardy Road for people to get across it to get to the greenway, perhaps adding a crosswalk or island in the road. She asked that the sidewalks in the Town be improved to allow connection of the Wolf Creek Greenway to Tinker Creek Greenway. She urged them to be more specific as to the sidewalk improvements that are to be made. She said Bypass Road needs sidewalks for connection of Hardy Road and Washington Avenue, She also discussed Hardy Road from a personal standpoint. She said Hardy Road maybe the worst corridor in this part of the County. She said it is acknowledged that there is a poor level of service on.Hardy Road. She pointed out that frontage parcels along Hardy Road are proposed to be upgraded to more intense land use designations. She recommended that it be reconsidered since Hardy Road is no longer on the VDOT six-year plan. She urged that there be no changes along Hardy Road. She mentioned that she would like to see some design guidelines to go along with changes that are recommended,including for new entrances onto existing roadways. She said everything needs to be done in a cohesive manner. She thanked them and said she appreciated a]I the work that had gone into the plan. Next on the list was Wayne Dunman. He deferred, as did Esther Adcox and William Figart. Chairman Jones asked if anyone else who had not signed up would like to speak. Ms. Suzette Epperly who lives on Augusta Avenue behind Famous Anthony's Restaurant spoke next. She said she is all for beautification of the properties in the Town. However,she mentioned that she has complained about the property behind Anthony's, which she stated has not been mowed for three VINTON AND ROANOKE COUNTY PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING DECEMBER 7,2009 PAGE 6 summers. She said it is overgrown with brush,honeysuckle,and weeds. She said each time she complained, there was no action taken and was told none would be taken. She pointed out that another restaurant, Bojangles, takes good care of its property. She said it is a violation of the Town Code to have weeds over twelve inches tall. She mentioned that they also have groundhogs that live in the overgrown area. She asked for their consideration of this matter. Chairman Jones asked if anyone else would like to speak. No one did. He asked for further comments from the Vinton Planning Commission, and there were none. Ms. Hooker asked for comments from the Roanoke County Planning Commission,beginning with Mr. Azar. Mr.Azar asked for staff to come to the podium to elaborate on Ms. Scheid's concerns about the greenways and the future land use designation along Hardy Road. Ms. Blankenship said they can adjust the plan in accordance with the Planning Commissions' wishes. Ms.Hooker said she would hate for the document to be delayed in any way and asked how difficult it would be to revise the document after it is approved. Mr.Thompson said the comprehensive plan is updated every five years, but most plans included in the comprehensive plan will not be updated that frequently. Mr.Azar asked what the preferred method was for making the changes. He asked if they should consider taking action at the Planning Commission's next work session on possible revisions. Mr.McNeil stated that this is a planning document,not an implementation document. He said it is a vision of what they want to see in place down the road. He said the document outlines plans,but does not necessarily mean changes will take place. Ms. Hooker stated that was all of the Roanoke County Planning Commission's comments. Chairman Jones started to close the public hearing, but Mr. Leon McGhee requested to speak. He stated that he owns properties on Hardy Road and is also a realtor in the area. He said he received the notice in the mail about the meeting,and he stated that he has no idea what is being done with this plan. He asked that the Town take more time if they are changing the zoning or uses of properties along the corridors. He said people usually find out later about such changes, and he feels that business and property owners should know in advance of changes to the plans for their properties. Chairman Jones asked for staff comments on Mr. McGhee's comments. Ms. Blankenship gave a brief history on the area along Hardy Road near Mr. McGhee's properties regarding the zoning. Chairman Jones stated that they had been at this process for nearly a year with many opportunities for input and that this is just a plan with no changes being made tonight. Ms.Michelsen stated that it made sense to her to notify property owners of changes. Mr. Patterson agreed. Mayor Grose spoke next. He asked Ms.McMillan to correct him if he was wrong. He said if there is a rezoning for a property the owner and surrounding owners are notified of the change(s). He said the Town also notifies an extra layer of'property owners,not required by Code, Ms.McMillan confirmed that property owners and adjoining property owners are notified by mail of zoning changes. She stated that individual owners do not have to be notified for comprehensive plan amendments. Mayor Grose said he feels the plan is very good. He thanked staff and both Planning Commissions for their hard work on the plan. Chairman Jones closed public hearing at 8:05 p.m. Next on the agenda were the comments of the Planning Commissioners and staff. Mr.Jones asked for Vinton Planning Commission comments, and there were none, Ms. Hooker asked for Roanoke County Planning Commission comments. Mr.Azar began with his comments. He stated that it had been a very long process. He said it was unfortunate that some felt that they were not notified of the meetings and of the plan. However, he said they are open to suggestions as to how they can do a better job and welcome any comments. He mentioned that the plan may need to be tweaked a bit before a recommendation is made. Mr. Jarrell agreed with Mr. Azar in that there had been a lot of work put into the plan and also that some tweaks may be necessary. He said it is a good plan,not perfect,but good and is just a plan. Mr. McNeil agreed and said he hadn't heard any specific complaints about properties and changes to land use. He said he does not VINTON AND ROANOKE COUNTY Y PLANNING COMMISSIONS WORK SESSION AND PUBLIC HEARING PAGE " have a problem voting on the recommendation this evening. Mr. Radford agreed with his fellow members. He said it is more of a plan rather than a rezoning, and he was in favor of going forward with a recommendation. Ms.Hooker ncurr d with Mr. Radford, She said the plan is not set in stone and that this will be just a recommendation to Town Council and the Board of Supervisors. She stated that this is not the final say on the plan. Chairman Jones asked for a motion from the Vinton Planning Commission. Mr.face made motion to move forward to Town Council with the plan. Mr.;l Patterson seconded the motion, A roll call vote was taken and all members voted in favor of the motion. For the Roanoke County ty l ning Commission,Mr.Azar made a notion to adept the plan with scenario 4— (there was no second for the motion), A roll call vote was taken and all members voted in favor of the motion. Chairman Jones asked for any additional comments from those in attendance, There were no addition comments from attendees. He then asked for comments from the Vinton Planning Commission,ission, d there were none. Ms. Hooker asked for final comments ents from the Roanoke County Planning Commission, Mr. Azar thanked everyone for coring out to the meeting, Chairman Jones stated that it had been a good celebration and also thanked everyone for attending;. The meeting was adjourned ed at 8:13 p.m. Respectfully Submitted; Anita McMillan Planning Commission Secretary 3 .a PLANNING COMMISSION PUBLIC HEARING MINUTES DECEMBER T, 200 Roanoke County Commissioners Present. r. Stave Azar s. Martha Hooker r. Gary Jarrell r. Rodney McNeil r. David Radford Roanoke County resent r. Philip Thompson, Secretary r. Joe Obenshain, Senior Assistant County Attorney Ms. Melinda Cox, Economic Development ent s. Lindsay Blankenship lbs. Becky Mahoney s. Tmmi Wood s. Tara Pattisall s. Susan Carter, Recording Secretary Town of Vinton Commissioners Present: r. David Jones Ms. Dawn Michelsen r, Charles Pace, Jr. Mr. Robert Patterson Town of Vinton Staff Present: lbs. Anita McMillan, Secretary Ms. Consuella Caudill, Assistant Town !Manager s. Darla Turman s. Julie Tudei, Recording Secretary Guests: r. Egad Grose„ Town Mayor Mr. Wes Nance, Town Council Mr. Matt Miller, Roanoke Malley-Allegi any Regional Commission jSS r. Jones called the Town of Vinton meeting to order a p.m. s. Hooker called the Roanoke County meeting to order at 6:05 p.m. Vinton Corridors Plan r. Thompson provided a brief outline of the plan; noting Chapter 8 addresses future laird use f the area, Ms. Blankenship reviewed implementation strategies. Ms. McMillan discussed Rending available for downtown revitalization and development, noting the Town of Vinton has been a member of the Main Street Community since 2004. Page 1 of ROANOKE COUNTY PLANNING COMMISSION MINUTES {£4 k ;} December 7,2009 Mr. Jones stated some portions of the plan are not correct. He expressed concern regarding elderly citizens having access to the proposed plan information. Mr. Grose agreed it is a challenge to provide information to the elderly, noting most read information in the newspaper. s. booker stated she applauds staff for the development of the plan, noting it has been a huge undertaking. Mr. Azar stated the plan incorporates comprehensive studies conducted by joint governments. He discussed citizen outreach including the January 2009 Community Meeting which both elderly and younger citizens attended. Mr. Radford thanked staff members for participation in the compilation of information. Mr. Jarrell discussed the challenge of getting all ages involved in the process. Mr, McNeil reiterated that staff members from both localities have done a good job. He discussed being open to innovative ideas regarding citizen outreach. GIs. Tooker noted the meeting is a celebration of the development of the plan. Mr. Gbenshain suggested utilizing RVTV for town meetings and announcements, Mr. Grose agreed citizens watch RVTV. Ms. pox suggested providing Town ofMinton quarterly information sessions on s. McMillan discussed information provided to the citizens regarding the plan. Both commissions and staff discussed meeting procedures. V t S r. Brad Grose, Mayor, Town of Vinton, gave the invocation and lest the pledge of allegiance. The Roanoke County Planning Commission and Town of Vinton Planning Commission will hold a joint public hearing on a proposed amendment to the Roanoke County Comprehensive Plan and the Town of Vinton Comprehensive Plan. The proposed amendment would incorporate the Vinton Area Corridors Plan into the Roanoke aunty Comprehensive Flan and the Town of Vinton Comprehensive Flan, s. Blankenship provided an overview and a Power Point presentation of the Vinton Area corridors Plan, including Transportation, Bicycle and Pedestrian Accommodations, Community Facilities, Resource Preservation, land Use and Development, Community Involvement, and Goals, Recommendations and Implementation Strategies. She reviewed reaps, noting Scenario 4 is a compromise of various suggestions received regarding future land use. She discussed transportation including access management; bicycle and pedestrian accommodations, and public transportation. She discussed the implementation strategies including issues regarding proposed funding, the Blue Ridge Parkway, revitalization of downtown, the Vinton Business Center, and ay-finding signage Both the Town of Vinton and Roanoke County Planning Commission members expressed appreciation to staff members: r. Chris Graft suggested improving pedestrian walkways and access for the post office; renovating the library, and improving intersection"near William Byrd High School, He discussed the importance of protecting natural resources and stormwater management. s. Janet Scheid, Greenways Planner, stated she has resided in the town for 22 years. She suggested including greenways in both the Community Facilities and Transportation sections to encourage pedestrians and bicyclists to commute in order to reduce car traffic. She suggested using safety islands on hardy load to assist greenway users when crossing from Wolf Greek Greenway to Timer Greek Greenway. She discussed various sidewalk creeds in the area. She suggested changing density requirements and Developing design guidelines for the lardy Road area since transportation funding has been delayed on hardy Road; Page 2 of ROANOKE COUNTYPLANNING COMMISSION MINUTES i lbs. suzette Epperley, 414 Augusta Avenue, expressed concern regarding the area behind her property which has not been maintained.. r. Azar requested staff discuss Ms, Scheid°s concerns, Ms. Blankenship discussed Hardy Road improvements. Ms. booker inquired about the procedure to revise portions of the document if it is approved. Mr. Thompson discussed Comprehensive Ilan update requirements, noting the corridor studies are part of updating the plan: Mr. McNeil stated it is a planning document not an implementation document. r. Leon McGhee, stated he was unsure if his property would be affected. He suggested notifying property owners if zoning changes. GIs. McMillan discussed this issue: r. Jones stated the planning departments have worked on this project one year to develop the best plan. GIs, Michelsen suggested notifying the property owners if zoning changes are made. Mr. Pace and Mr. Patterson concurred. Mr. Patterson Inquired about notification procedures. Ms. McMillan discussed the notification process: Mr, Patterson thanked citizens, staff, and commissioners for their participation. r. Jones closed the public hearing; Mr. Pace crude a notion to recommend approval of the petition to the Town Council. Ms. McMillan called the roll and the motion passed 4- with the following vote; AYES- Jones, Michelsen, Puce, Patterson NAY ES: done ABSTAIN: lone r. Azar mated development of the plan began in January 2009. He discussed the citizen notification process. He stated he is comfortable with Scenario 4 although some portions of the plan may require miner revisions. Mr. ,Jarrell noted the plan may need some altering. Mr. McNeil stated he is in favor of the plan. Mr. Radford complimented the plan. Ms. Hooker concurred that it a good plan although it may need some changes. r. Azar made a motion to recommend approval of the petition to the Board of Supervisors. r. Thompson called the roll and the motion passed 5- with the following vote. AYES: Azar, booker, Jarrell, McNeil, RadfordIAYs: None ABSTAIN: done Commissioners'for ers' Comments "There were none. With no further business or comments, Mr: Jones and lbs. Tooker adjourned the meeting at 8:16 p.m. Page 3 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES Decorn 7,2009 Respectfully Submitted: Susan Carter Recording Secretary, Roanoke County Planning Commission Philip Thompson Secretary, Roanoke County Planning Commission Martha Hooker Chairman, Roanoke County Planning Commission Page 4 of 4 Town of'Vinton Special Event Policy & Instructions Thank you for your interest in holding a special event in the Town of Vinton. Enclosed are the materials needed to obtain a Special Event Pen-nit for your upcoming event. Please follow the application directions very carefully. These First three pages should be removed from the completed application and kept by the event coordinator for reference. Also, an application checklist is included on page four of the instructions for further assistance. Some of the information will not apply to your specific event. However, no Special Event Permit will be issued without submittal of a signed application (See the bottom of Page 5 and 6 of the application) and requested documentation. Your event must have final approval of the Town of Vinton staff and Town Manager and in some cases the Town Council. Your event will be assigned to the Special Programs Director who will assist you throughout this process and will be your primary contact. You will be notified by your primary contact person if your event requires additional permits such as a: tent permit, temporary food permit, electrical permit, or liquor license permit, which must be obtained before you can receive a Special Event Permit. Requirements and Conditions 1. Compliance with Town ordinances. The applicant shall comply with all applicable Town ordinances, codes, conditions, and requirements as well as all state and federal laws. 2. Compensation for Town Staffing. Depending on attendance and needs, the Town may require Town personnel including Police, EMS, Fire, and Public Works at the function. All Town personnel involved in advance of, during and after, the day(s) of the event may be charged back to the sponsoring agency. The Town shall determine the number of personnel necessary to ensure the safety of participants, minimize the inconvenience to our residents, ensure the success of the event, and reduce the public liability exposure to the sponsoring agency as well as the Town. The bill will be transmitted to the sponsoring agency within thirty (30) days after the completion of the event. 3. Food and Beverage Service. No food or beverages shall be sold or given away at the outdoor event, unless approved by the Virginia Department of Health. 4. Electrical Power. The Town will provide reasonable amounts of electrical power, if available. If not readily available, the event organizer should make provisions for electrical power for its specific needs. 5. Miscellaneous a. Street closures are generally not permitted Monday to Friday from 6 a.m. to 6 p.m. to minimize inconvenience to downtown residents and businesses. b. The Town of Vinton is not responsible for any accidents or damages to persons or property resulting from the issuance of a Special Event Permit. c. The Special Event Permit is non-transferable and can only be used on the designated dates and times as printed and is required to be posted on site during the event. d. The Town of Vinton reserves the right to suspend, cancel and/or reschedule events. DRAFT-43 Created on 1/28/20 10 1 The event coordinator is responsible for ensuring that the organization and all participants and spectators abide by all the above conditions, ordinances, codes, and requirements. 1) Purpose It is the purpose of this document to establish a process for permitting Special Events conducted on Town streets, public property, or facilities. It is recognized that these Special Events enhance Vinton's quality of life and provide benefits to the citizens through the creation of unique entertainment venues that are not normally provided as a part of governmental services. Additionally, it is recognized that tax-exempt, non-profit organizations that benefit the community are central to the quality of life in Vinton. From time to time, it is necessary through holding their special events; these organizations gain the resources to provide essential services to the citizens of the Town of Vinton. It is further intended to provide coordinated policies for the regulation of certain activities to be conducted in conjunction with special events, to ensure the health and safety of patrons, to prohibit illegal activity from occurring within these events, and to protect the rights and interests granted a Special Event Permit. It is further intended to create a mechanism for cost recovery for special events without having an adverse effect on those events that contribute economically and socially to the community. 11) Definitions As used in this policy: (a) "Special Event" means an activity that meets any one of the following definitions: Any activity sponsored by an organization or individual for profit or non-profit, other than the Town of Vinton, held on public property and designed for entertainment, competition, amusements or social, ethnic, religious and/or cultural awareness that: 1) requires restricted or exclusive use of any portion of public property, including but not limited to roped lawn areas, stages, tables, bleachers, tents, temporary barriers and/or boundaries-, and/or 2) impedes the normal flow of traffic; and/or 3) impedes the enjoyment or use of the property by the general public; and/or any organized activity conducted by a person, organization or company on any public property or facility that plans to sell alcoholic beverages, Such events require a Special Event Permit issued by the Town. (b) "Commercial Special Event" means any Special Event organized and conducted by any person, organization or company that does not qualify as a Tax-exempt Non-profit Organization or governmental agency. (c) "Non-Commercial Special Event" means any Special Event organized and conducted by a person, organization or company that qualifies as a Tax-exempt Non-profit Organization. (cl) "Tofvn-Sponsored Special Event" means any Special Event directly organized and conducted by the Town of Vinton or any Special Event organized by a Non- Commercial Event Organizer that the Town has elected to support through DRAFT 43 Created on 1/28/2010 2 appropriation of funds within the Town's budget. Please see Addendum ]for the list of recognized events. (e) "Town Support Services"Services provided by the Town of Vinton to ensure that a special event is conducted in such a way as to protect the safety, health, property and general security of the public and integrity of public grounds. Services may include security/police. I, public works, set-up., clean-up, event consulting etc. "Special Events Director" Staff person, or designee, responsible for overseeing the application process and obtaining acceptance or denial based on input from appropriate Town departments. The Special Events Coordinator will act as a liaison between the Event Organizer and affected departments within the Town of Vinton as may be necessary. (g) 'Event Organizer" Person/s designated as the authorized head of the organization or individual responsible for the proposed event (h) "Public Assembly" Any meeting, demonstration, picket line, rally or gathering as defined by the Town's Ordinance that does not require restricted or exclusive use of any portion of a facility as a Special Event. W "Ticketed Event" Any Special Event in/on a Town facilityYproperty that requires a fee to be paid by a patron to enter or participate in the event. Examples of Special Events include, but are not limited to, concerts, parades, circuses, fairs, festivals, community events, mass participation sports (such as, marathons and running events, bicycle races or tours, etc.). (k) "Cost Recovery" means direct payment by an Event Organizer to the Town in compensation for the direct costs of Town Services incurred during the Special Event. (1) "Special Event Permit" means a permit issued by the Town which authorizes the use of a public property or facility for a Special Event. (m)"Special Event Venue or Event Venue" means that area for which a Special Event Permit has been issued. (n) "Street" means a way or place of whatever nature, publicly maintained and open to use of the public for purposes of vehicular travel. (o) "Tax-exempt Non-profit Organization" means an organization that is exempted from payment of income taxes by federal or state law. (p) "Vendor" means any Person who sells or offers to sell any goods, food, or beverages within a Special Event Revenue, DRAFT#3 Created on 1/2 8/2 010 (q) "Gross Revenues" means the sum of all revenues received by an Event Organizer for a Special Event, including, but not limited to, cash receipts, licensing, sponsorships, advertising and similar revenues, and concessions. (r) "Alcoholic Beverage Event" means an organized activity conducted by a person, organization or company on any public property or facility, identified in this document as a town owned property, which plans to sell alcoholic beverages. (s) "BeerfWine/Beverage Garden" a defined area for serving and consuming beer and/or wine during an approved Special Event. 111. Criteria for Evaluation The criteria for evaluating and scheduling community festivals and special events are as follows: • Completeness of application and event layout, • Impact and cost of the event on public health, welfare and safety. • Impact and cost of the event on Town support services. • Impact of'the event on the environment. • Frequency of the same or similar event(s) as well as potential conflicts with previously approved events. • Impact on the surrounding businesses or residences. • Ability for the location to remain open to users. • Perceived benefit of event for Town of Vinton community. • Likelihood of participation by Town of Vinton citizens. • Previous history of event organizer in facilitating special events. • Ability of event organizer to achieve goals set forth for special events. All applications shall be submitted to the Special Events Director. The Town will review for completeness and appropriateness and issue a written approval or denial of the application within 30 days of receipt of a complete application. The Town Manager is empowered to approve or deny the application based on the Town's evaluation criteria. Approval may include conditions or Stipulations intended to address or mitigate any potential issues. Written appeals to decisions made by the Town Manager may be presented to Town Council, within 15 calendar days of said decision. All written appeals shall be heard by Town Council in its normal course of business within 45 days from receipt. The Town's failure to comply with the above mentioned timeframes will not allow an applicant to use a facility; these timeframes shall serve as a guideline to keep the process moving. IV. Classes of Special Event Permits Class A Permit: A special event that is expected to draw an approximate number of spectators and participants that is more than 5,000 persons within a consecutive 24-hour time period. DRAFT#3 Created on 1/28/2010 4 Class B Permit: A special event that is expected to draw an approximate number of spectators and participants that is between 2,501 and 5,000 persons within a consecutive 24-hour time period. Class C Permit: A Special Event that is expected to draw an approximate number of spectators and participants that is between 2,001 and 2,500 persons within a consecutive 24-hour time period. Class D Permit: A Special Event that is expected to draw an approximate number of spectators and participants that is 2,000 persons or less within a consecutive 24-hour time period. Class E Permit: An event held at the Vinton War Memorial regardless of the number of people. Vinton War Memorial contract and rental fees will apply. The Town reserves the right to be the final authority regarding estimates of attendance. V. Application Process The Town of Vinton Events Director must receive a completed special events application, event layout, and all fees it'applicable no less than 90 days if alcohol will be served or a Class A, B, or E permit, and 45 days for non-alcohol or Class C, D, or E Permit, and no more than 12 months prior to the proposed event. Applications should be mailed or delivered to: Town of Vinton, Special Events Director, 311 South Pollard Street, Vinton, Virginia, 24179 A. Fees Fees and Deposits are as follows (to be paid at least 45 days prior to event): Processing Fee S25 non-refundable (required by all applicants; to be included with application) CLASS PER NONREFUNDABLE REFUNDABLE INSURANCE EVENT FEES DEPOSITS/ REQUIREMENTS FEES Permit Fees Town Charges Other Charges Combined single- (Damage, etc) limit per occurrence CLASS A $2,000 TBD $1,000 $1,000,000 CLASS B S1,000 TBD S1,000 $1,000,000 CLASS C S 500 TBD $500 $1,000,000 CLASS D S 300 TBD $500 $1,000,000 CLASS $ 300 TBD 25% of rental Checks Payable to: Town of Vinton (The permit fee and deposit fees should be submitted on scy7arate certified checks, cashiers checks, Money orders or cash only.) DRAFT 93 Created on 1/2 8/2010 5 The Permit and Staff Fees are non-refundable. Other Fees and Deposits will be returned in full provided that the property is left in appropriate order and no damage is reported. Failure to comply will result in loss of deposit, liability for repair and/or additional clean up fees as determined by the Town, as well as potential denial of future applications. VI) Town Owned Venues for Special Events All Special Events are permitted only at the following public Event Venues: 2 Farmer's Market, Vinton War Memorial Building and/or grounds, Vinton Municipal Building and/or grounds. S Downtown streets including and limited to: o Lee Street • Portions of Walnut Avenue • North and South Pollard Street • Portions of Maple Street • Portions of Washington Avenue 2 Certain Streets identified for Neighborhood Block Parties or Neighborhood Watch Group meetings V11)) Issuance of Town Services for Special Events The Town inay provide services for a Commercial or Non-Commercial Special Event, if provisions are made with the Event Organizer for Cost Recovery. The Town may provide services in direct support of a Town-Sanctioned Special Event. Such support will be in the form of relief from all or a portion of Town Services costs. An Event is granted Town-Sanctioned status only xhen approved by the Town Council. The Town will provide services in direct support of a Town-Sponsored Special Event, if the funds to offset Town Services costs are within budget limitations of the Town and if the Town Manager finds that a public purpose will be served, The Town reserves the right to determine necessary staff requirements. Support of Town staff(i.e. Police—security and traffic or Public Works - clean-up and set-up) beyond their normal daily routines may be obtained by noting a request for assistance on application. Additional costs beyond the permit fee and refundable deposit will be quoted based on estimated hours of service and availability; however, applicant will be responsible for actual hours of service required. If there is no request noted on application, event organizer will be responsible for obtaining necessary staff, as approved by Town, to ensure proper event management and abiding by all policies and guidelines. Whenever a Special Event is conducted without a Special Event Pen-nit when one is required, or an Event is conducted in violation of the terms of an issued Special Event Pen-nit, the Event Organizer shall be responsible for, and the Town shall charge the Event Organizer for the cost of all Town Services. VIII) Use of Town Logo or Name DRAFT#3 Created on 1/28/2010 6 Prior authorization from the Town Manager is required for an Event Organizer to use the words, "The Town of Vinton" or "Town of Vinton" or a facsimile of the official logo of the Town of Vinton, in the title and/or promotional materials of a Special Event. The Town does not authorize use of its logo for any portion of an event that promotes alcoholic beverage consumption. IX) Effect of Receipt of Donations on Status of tax-exempt Non-Profit Organizations A tax exempt non-profit Organization sponsoring a Non-Commercial Special Event may acknowledge the receipt of cash or in-kind services or goods, donations, prizes or other consideration from for-profit organizations without causing the Event to be considered a Commercial Special Event, Such acknowledgment may include use of the name, tradernark, service mark or logo of such a for-profit organization in the name or title of the Event or the prominent appearance of the same in advertising or on collateral material associated with the Event. X) Ticketed Events For all ticketed events, the organization shall abide by the Town of Vinton Ordinance regarding Admissions Tax (Article VI of the Town of Vinton Code of Ordinances) and State law references: Excise tax on admissions, Code of Virginia, § 58.1-3840. The Town reserves the right to conduct an audit of applicant's revenue in order to verify amount to be paid to Town. XI) Insurance A comprehensive liability insurance policy with at least one million dollars ($1,000,000) combined single limit coverage per occurrence for bodily injury and property damage with an endorsement naming the Town of Vinton, specifically and separately, as an additional insured under the policy is required, Do not include any specific department or person. A certificate of insurance is to be provided to the Special Events Director no less than 14 days prior to the scheduled event. If an event is approved, it will be approved pending receipt of the insurance certificate. The insurance agency must be licensed to do business in the state of Virginia, The company providing insurance must provide at least thirty (30) days written notice of cancellation or termination, if such cancellation or termination of the policy is to occur prior to the indicated expiration date on the face of the certificate. In the event of any changes or cancellation in the policy, the Town of Vinton must be notified by certified mail. XII) Release and Indemnity Each applicant must execute the attached release and indemnity agreement. Applicants must demonstrate that they are either personally or organizationally responsible for liability; will guarantee orderly behavior/will underwrite any damage due to use of the premises. Liability is assumed by the applicant in regard to any personal or property damage rising out of activities of the applicant. It is the responsibility of the applicant to read the application form completely and understand fully his/her responsibilities. DR-AFT 43 Created on 1/28/2010 7 XIII.) Parking Participants must adhere to all parking regulations. For Farmer's Market events, public parking is available along Lee Avenue, parking lot between the Vinton Post Office and Farmer's Market and behind the municipal building during non-business hours. Event organizer must secure additional parking for larger events as well as trail sportati on/shuttle routes for off-site parking, both of which must be approved by the Town of Vinton. Event organizer may not charge for parking in public spaces. All printed publicity must include a diagram indicating available parking. The Town Xvill help the event organizer to make every reasonable attempt to accommodate ADA request/needs. XIV) Alterations to Facilities Alterations to facilities including the attachment or installation of decorations and displays are prohibited unless written permission has been received from the Town. Construction and installation of special service facilities must be approved in writing prior to the event. Damage to any structure or plant material will be billed to the organization at full replacement cost, The Town withholds the right to regulate placement and method of placement of items or structures in any Town facility. Any tents erected must be secured with a weight system and shall not be secured with stakes or any other means that would require installation into asphalt. XV) Revocation of Permit The Town shall have the authority to revoke any permit upon violation of the conditions set forth herein and/or where staging of the event would have an immediate and adverse effect on the welfare and safety of persons or property. The Chief of Police or his or her designee shall, have the authority to close any event immediately upon violation of conditions set forth herein or to preserve safety of persons or property. XVI) Modification of Policies The Vinton Town Council reserves the right to waive, modify, and/or amend said Policies, partially or in its entirety, at any time solely at the Town's discretion. This may occur by formal written action of the Town Manager or Town Council. DRAFT #3 Created on 1/28/2010 8 Addendum I List of Recognized Town-Sponsored Special Events These events are recognized by the Vinton Town Council as official Town-Sponsored Events and are exempt from event permit, non-refundable Town Charges, and refundable deposits fees, after an initial one time processing fee. The Event Organizer is still required to submit a Special Event application and initial one time processing fee provided the event does not significantly change in scope each year. (See Page 5 of the Special Event Policy and Instructions) • 4 1h of July Celebration • Town of Vinton Sponsored Events • Halloween Downtown Trick or Treat • Vinton Chamber of Commerce Christmas Parade • Vinton Chamber of Commerce Fall Festival • Vinton Dogwood Festival presented by the Vinton Dogwood Festival Board of Directors • Roanoke County Enchanted Eve New Year's Celebration • Gladetown Reunion • Neighborhood Block Parties (with notification to the Town Manager) • Neighborhood Watch Group functions (with notification to the Town Manager) DRAFT 43 Created on 1/28/2010 9 Addendum 2 XIV) Alcoholic Beverages at Special Events Alcohol sales and consumption is permitted only with consent from the Town Staff and Town Manager in accordance with this policy. Please note that this process can be length), (may exceed 60 days), so plan accordingly. Contact the Town's Special Events Director for the actual date your written request is required. It is the event organizer's responsibility to present the request to Town Staff and to attend any meetings and monitor the process. All required licensing and insurance pertaining to the serving of alcohol must be obtained by the event organizer. In General: The following guidelines are for all Special Events that include serving of alcoholic beverages. The purpose of this policy is to: 2 Ensure public safety R Prevent under-age possession of alcohol 121 Prevent under-age consumption 21 Ensure adequate observation to help prevent intoxication El Ensure compliance with Virginia Alcohol Beverage Control regulations 1) Serving and consumption of beer and/or wine only, is permitted at Special Events held at the following Town-owned Event Venues 2 Farmer's Market or Vinton War Memorial 121 Downtown streets including and limited to-. Lee Street Portions of Walnut Avenue North and South Pollard Street Portions of Maple Street Portions of Washington Avenue 2) Any Special Event held on Town-owned property serving beer and/or wine shall have a defined area for serving and consuming beer and/or wine. This defined area, referred to as a Beer/Wine/Beverage Garden, may include a portion of or the entire Event Venue, 3) The Event Organizer must obtain the appropriate license from the Virginia Department of Alcohol Beverage Control (VDABC) and must conform to all rules and regulations specified by the VDABC for these events. 4) All Beer/Wine/Beverage Gardens will have Town of Vinton law enforcement officers present during the serving and consuming of beer and/or wine, The Town will determine the number of law enforcement personnel required, 5) Alcohol Beverage Control training seminars are available `'as requested" or-regularly scheduled" basis for all Special Event Organizers planning to sell beer and/or wine at an event. This training is mandatory for Event Organizers and their key Event DRAFT 43 Created on 1/28/2010 10 Supervisors. All beer and/or wine serving locations must have at least one trained Event Supervisor present during the sale and serving of beer and/or wine. The training at the VDABC is RSVP (Responsible Sellers and Servers Program). 6) All Special Events approved to sell beer and/or wine must provide, prior to the Event, training for the frontline event staff and volunteers responsible for selling and serving beer and/or wine, 7) All event volunteers and staff members engaged in any aspect of serving beer and/or wine (which includes but is not limited to checking ID's, arm banding, ticket sales, serving and monitoring) are prohibited from consuming alcohol during the event. This includes any server who completes their shift and is requested to return to duty. 8) The Applicant of the Alcohol Beverage Control license, or the Event Organizer in charge, must be present at the Event Venue during the entire event. The Town requires that every event organizer clearly display the name or names of their event's Event Supervisor(s) in the Beer/Wine Garden during the entire Event. 9) The Event Organizer is solely responsibility for assuring that the Beer/Wine/Beverage Garden is properly supervised and that its event staff has been properly trained to serve such beverages as well as understands that it is against the law of the Commonwealth of Virginia to sell alcoholic beverages to anyone who is less than twenty-one years of age, to anyone that the server knows, or has reason to believe, is intoxicated, or to anyone who has been forbidden to possess alcohol by a court of competent jurisdiction. The Event Organizer is responsible for advising the servers that they could face criminal charges for serving alcohol to any above-described person. 10)The Event Organizer must implement a system of identification and distribution as approved by the Virginia Department of Alcohol Beverage Control that effectively monitors the consumption of each event attendee. 11) The Event organizer is solely responsible for determining and controlling access of those individuals under the age of twenty-one in the defined Beer/Wine garden, The Event Organizer shall advise the Town at the time of application submission, of the intent to permit or restrict access to individuals Linder the age of twenty-one in the defined Beer/Wine/Beverage Garden, 12)Serving of beer and/or wine shall end no later than 30 minutes before the end of any Special Event, 13))The Town of Vinton reserves the right to deny, cease or restrict, in any manner deemed appropriate, either prior to or during a Special Event the serving or consumption of beer and/or wine. Factors governing this decision will include: 0 Proposed Event Venue layout & site plan 9 Number of proposed beer andtor wine serving locations DRAFT 43 Created on 1/2 8/2010 11 10 Anticipated and/or actual number of event attendees W Nature of the event El History of the event 0 Duration of the event El The Event Organizer's ability to provide sufficient event staff 2 Ability of the event staff to monitor and control under-age consumption E Concern for public safety 0 Evidence of non-compliance with Virginia Alcohol Beverage Control laws and license. Event Organization Responsibilities Before/During/After the Event Event Setup: During normal working hours, Monday through Friday.. the Town will stage needed barricades, cones, tables, chairs, etc. within the Farmers Market area in preparation for the scheduled event. The Event Organizer shall be responsible for set-Lip before the event and for take-down after the event. At the conclusion of the event, all items shall be returned to the staging location within the Farmers Market area for pickup by the Town during normal working hours. Cleanup: During normal working hours, Monday through Friday, the Town will stage needed refuse containers (55-gallon-size) within the Farmers Market area in preparation for the scheduled event, The Event Organizer shall be responsible for providing 55-gallon plastic bags for the containers and shall be responsible for emptying containers as needed during the event and at the conclusion of the event. All refuse shall be disposed of by the Event Organizer in the dumpster located within the Farmers market area. The Event Organizer shall also perform general cleanup of the Farmers Market area to collect and dispose of any trash and debris generated during the event. Recycling: The Town promotes and practices recycling as a good responsible green practice with significant benefits to the environment. At the Event Organizer's request the Town will provide containers for collecting recyclables. Acceptable recycling items include aluminum cans, tin cans, and plastic bottles, such as beverage containers. These recyclables are the only items that the Town can presently collect. During normal working hours, Monday through Friday, the Town will stage needed recycling collection containers within the Farmers Market area and will remove the containers after the event. The Town encourages the Event Organizer to use recyclable materials and biodegradable items at their event to promote sustainable, environmentally friendly practices. Restroorns: The Town will stock restrooms with paper hand towels and toilet tissue prior to the scheduled event. The Event Organizers shall be responsible for maintaining an adequate supply of towels and tissue in men's and ladies restrooms during the event; and for providing restroorn cleanliness upkeep if needed. DRAFT 43 Created on 1/28/2010 12 Tobacco Use: The Town encourages a smoke free life style at work and recreation, including during public events. However, if Event Organizers choose to permit smoking at their event, then the), shall be responsible to provide safe suitable receptacles for smokers use during the event. At the conclusion of the event, the Event Organizer shall be responsible for cleanup and safe disposal of cigarette butts and ashes, etc, Security, Identification and Crowd Control Requirements for the Event SECURITY: • A minimum of two (2) Vinton Police Officers will be assigned to an event. Additional officers may be assigned depending on the type of event and the anticipated size of the crowd expected based on similar events in the past. • The event sponsors shall provide adequate staff to monitor the crowd, report problems, check ID's and issue identification credentials to those meeting requirements to purchase alcohol. Event staff must be dressed in such a manner to be easily recognizable to police personnel and to persons attending the function, • Event staff will have a direct means of communication with the police officers at the event. CROWD CONTROL: • The area that has been pre-planned for the event shall be set tip in such a manner as not to unduly restrict the free movement of attendees. Methods to ensure this include sectioning the area of the event in such a way that it can be expanded if the crowd increases. • The post office complex will be allowed free access and egress by patrons. • Appropriate barricades, cones and signs will be set up by Public Works personnel and according to a pre-plan. PATRON IDENTIFICATION: • Event staff will ensure that all persons meeting the requirements to purchase alcohol will be identified by some means to make it obvious to police personnel and event staff. Such identification will be placed in such a manner and designed to be easily observed and verified to be authentic for the event. Event staff will check ID's to verify the person's date of birth and ensure that the person is age 21 or older in order to issue identification that allows the purchase of alcohol. The ID presented must be an official identification bearing a photograph and issued by a governing body, i.e. Drivers license, ID card, etc. Security Deposit in DRAFT#3 Created on 1/28/20 10 The Town may require an Event Organizer to prepay, in the form of a refundable security deposit. The applicant will be notified of the Security Deposit requirement at the time of official response from the Town to the Special Event Permit Application, A Security Deposit must be paid no later than forty- five (45) calendar days prior to the start of the proposed Special Event, The Town reserves the right to revoke a Special Event Permit for non-payment of a required Security Deposit. A Security Deposit may be required at the Town's discretion when: 0 The Event Organizer has never before hosted a Special Event within the Town of Vinton. El The Event Organizer is not a resident of Vinton or is not a business located within Vinton. The Town's decision on any loss of deposit shall be final. Staff and Volunteer Staffing for Alcohol Special Events held on Town of Vinton Propert-*, The following will be in place: I. No outside alcohol will be allowed in and no alcohol will be allowed out of the beer/wine/beverage garden. I There will be ID check tables that will issue wristbands to those 21 years of age and over and put an identifying mark on those that meet the age requirement, 3. There will be a minimum of 4 security guards and I event supervisor on duty. For anticipated larger crowds the minimum will be increased per instruction of the Special Programs Director 4. There will be a minimum of I volunteer monitor per 100 attendees to observe alcohol beverages staying within the marked alcohol beverage area and overall compliance with Alcohol Beverage guidelines. 5, There will be a minimum of I volunteer checking ID's. 6. There will be a minimum of I volunteer selling tickets for beverages, 7. There will be a minimum of 2 volunteers serving at the beverage station with I ABC Manager that has RSVP training. 8. Volunteers and staff are not to drink while on duty. All event volunteers and staff members engaged in any aspect of serving beer and/or wine (which includes but is not limited to checking ID's, arm banding, ticket sales, serving and monitoring) are prohibited from consuming alcohol during the event. This includes any server who completes their shift and is requested to return to duty. 9. There will be a limit of 5 drinks that will be marked on the wristbands. A maximum of two drinks will be allowed per person to be given out at one time. Last call will be 30 minutes prior to end of the event. 10. As the event increases in size the need for additional volunteers will determined by Special Program Director. 11. Food and soft drinks and water must be available. 12, The monitors and staff will rove around checking for situations that could be in violation and will take action if needed. DRAFT 93 Created on 1/28/2010 14 The procedures must be provided verbally and in writing to each volunteer that works. The Event Supervisor and ABC manager or lead security will oversee the precautions and will sign-off as to the compliance with procedures of the Town of Vinton and the Virginia Department of Alcohol Beverage Control, Addendum 3 Vinton War Memorial Outdoor Special Events Policy / Contract Addendum When public outdoor events are planned for the Vinton War Memorial the standard contract and rental rates will apply to the organization and event coordinator. The following requirements and conditions will also be required by the Vinton War Memorial facilities manager: L A Town Of Vinton Special Event Permit will be required 45 days prior to the event date. Full compliance to this policy will be enforced by the Vinton War Memorial Facilities Manager and applicable Town Of Vinton staff. 2. When alcoholic beverages are present, strict adherence to addendum 2 in the TOV Special Events Policy will be required with no exceptions. 3 I The Event Organizer will work closely with the Vinton War Memorial Facilities Manager in the development of the event layout. All barriers, structures, vendor locations, and portable restroom locations must be approved by the War Memorial Facilities Manager at least 14 days prior to event. 4. No pre-event signage will be allowed on Vinton War Memorial grounds prior to day of event. 5. Event Set-up and Clean-up must be scheduled and approved by Vinton War Memorial staff to avoid overlap with other events scheduled on the War Memorial grounds. 6. Prior authorization from the VWM Facilities Manager is required for an Event Organizer to use any rendition of the Vinton War Memorial logo or marketing photos in the title and/ or promotional materials of a special event. 7. The Event Organizer will adhere to the Clean-up section of the TOV Special Events Policy, Responsibility for emptying refuse containers as needed both during and at the conclusion of the event will go to the Event Organizer. All refuse shall be disposed of by the Event Organizer in the durnpster located behind the Vinton War Memorial. The Event Organizer shall also perform general cleanup of the Vinton War Memorial grounds and surrounding area to collect and dispose of any trash and debris generated during the event, Failure to adhere to the Clean-Lip policy will result in full forfeiture of the damage deposit. 8. The Vinton— Roanoke County Veterans Monument and surrounding area will be treated respectfully, kept clean and trash-free through the duration of the event. No alcohol will be permitted in the general vicinity of the monument or fountain area. DR-AFT#3 Created on 1/28/2010 15