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HomeMy WebLinkAbout3/2/2010 - RegularBradley E. Grose, Mayor Robert R. Altice, Councilmember Carolyn D. Fidler, Councilmember Matthew S. Hare, Councilmember William "Wes" Nance, Councilmember Vinton Town Council Regular Meeting Tuesday, March 2, 2010 AGENDA Consideration of: A. 7:00 P.M. — Roll Call and Establishment of a Quorum C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG F61 01 k&I A 111 A F-,TCW I Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 1 Request to Approve Minutes for Regular Meetings of January 5 and January 19,2010 2. Request to Recommend Appointment of Don Altice as an Alternate Member of the Vinton Board of Zoning Appeals — Resolution No. 1858 ACTION: ADOPT RESOLUTION NO. 1858 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1. William Byrd Middle School Youth Presentation F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY H. TOWN MANAGER 1. M4YOR 1. Request to Allocate Funding for "Rebuild Together" Program— Resolution No. 1859 J. COUNCIL K. CLOSED MEETING Request to Convene in a Closed Meeting Pursuant to §22-3711 (A) -3 — Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body N 11 NEXT TOWN COUNCIL MEETING: * Regularly Scheduled Meeting of March 16, 2010 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. 11-111111-flaw, MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D, Fidler William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Consuella Caudill, Asst. Town Manager Elizabeth Dillon, Town Attorney Darleen R. Bailey, Town Clerk Barry Thompson, Finance Director/Treasurer Joey Hiner, Assistant Public Works Director Mike Kennedy, Public Works Director Craig Sheets, Communications Supervisor Wayne Guffey, Communications Officer Agenda A. 7:00 P.M. - Roll Call and Establishment of a Quorum B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes: Regular Meeting of December 1, 2009 E. AWARDS, RECOGNITIONS, PRESENTATIONS F. CITIZENS' COMMENTS AND PETITIONS G. TOWN ATTORNEY H. TOWN MANAGER 1, Memorandum of Agreement with Roanoke County for Proposed Communications Merger 1, MAYOR J. COUNCIL K. WORK SESSION 1. Walnut Avenue Bridge Replacement Detour L. CLOSED MEETING 1 Request to Convene in a Closed Meeting Pursuant to § 2.2-3711 (A) 1 of the Code of Virginia, as Amended, for Discussion or Consideration of the Appointment Process and Prospective Candidates for an Interim Appointment to Town Council. M. Reconvene and Adopt Certification of Closed Meeting N. ADJOURNMENT Mayor Grose called the regular meeting to order at 7:00 p.m, Following roll call, Roll call, invocation and Pastor John Oft gave the invocation in memory of Vice Mayor Billy Obenchain who Pledge of Allegiance to U.S. passed away on December 23, 2009 and Councilman Altice led the Pledge of Flag. Allegiance to the U,S. Flag. The minutes for the regular meeting and work session of December 1, 2009 were Approval of Consent approved on motion by Ms. Fidler and seconded by Mr. Nance, with all in favor. Agenda Stephanie Merlin of 502 Tinker Avenue, Vinton, spoke to Council concerning the Citizen Comments and proposed community garden for her neighborhood. She stated that she recently Petitions spoke with Mark Powell and he had informed her that the Town had already approved this project. She also stated that Mr. Powell had told her that a small shed would be placed next to her property for garden tools and people would be coming and going during the daylight hours of Gam to 9pm to work in the garden. Ms, Merlin expressed concern about the additional vehicle and foot traffic in a neighborhood that has lots of children and noted that parking is already very limited in this area. She noted that the neighborhood has a lot of wildlife especially skunks and felt that additional vegetation would agitate the existing skunk issue. She explained that the skunk problem is so bad she has been working with the animal control officer on the issue. Ms. Merlin also stated that Mr. Powell had told her that the fire hydrant in front of her house could be utilized to help water the garden project. She was very concerned about this because she already has issues with the water supply and stated that the quality of her water was already very poor. Joan Drewrey of 454 Tinker Avenue also spoke to Council about the proposed community garden. She stated that because there are no parks in the Midway neighborhood, children use the proposed community garden site to play football, soccer and baseball. She explained that this is a safe area for children to play that is watched by the neighbors, Ms. Drewrey questioned whether this was a good location for the community garden and suggested other locations such as Walnut Avenue. She pointed out this area is located in a floodplain and you cannot put up a fence to direct the flow of water or use fertilizer or chemicals on the garden as that will pollute the water in the adjoining creek. She also questioned whether it was a good idea to place a garden shed with tools and a portable john in an area where kids might break items or steal tools. Ms. Drewrey pointed out that the neighborhood has elderly people and other individuals who work the night shift that need sleep during the day and suggested that the additional noise created by garden tillers would not be desirable. In addition, she noted that the neighborhood has a lot of deer, groundhogs and skunks that will be attracted to the garden's vegetation, Sue Overstreet who lives at 458 Tinker Ave also expressed concerns about the possibility of a community garden being located in the neighborhood, She also noted that the proposed site is a safe area where the neighborhood children currently play. Ms, Overstreet stated that traffic is already bad in the afternoon and this situation will create additional traffic and parking issues within the neighborhood, Mayor Grose thanked the citizens for their comments and stated that he felt each of them had brought up valid issues. He explained that the community garden project was still in the very early planning stage of what would be a lengthy public process that would allow Town citizens to have input. He noted that he had no idea that the 2 land was being used by the neighborhood children and was so" that that Ms, Merlin was having an issue with her water. Mayor Grose stated that Council would have Mr. Kennedy look into Ms. Merlin's water issue. Councilwoman Fidler explained that the idea of a community garden had been initiated to provide a service for people who would like to have a small garden and may not have the opportunity to do so anyplace else. She noted that research had found that the vandalism and crime rate usually goes down with the addition of a community garden or greenway, Ms. Fidler stated she had talked with Mr. Powell earlier that day and he had explained he was now at the stage where they come in and talk with the community and set up public community meetings to discuss details on what the project would entail. She stressed that to her knowledge no final decision has been made of any exact location and this is a first try at the project. Ms. Fidler commented that she could appreciate how the citizens feel and she had no idea the proposed site was being used as a park by the kids in the neighborhood. She stated that a final proposal of something of this magnitude would require a public hearing notice which would be in the newspaper as well as on the Town website, Mr. Nance reiterated that Mr. Powell was in the very early stages of the proposed project and nothing was set in stone. He explained that when Mr. Powell pitched the idea to Council during a work session he and other members of Council had thought this sounded like a good idea to explore. He stated he felt this would be an asset to the community and really did not see the negative side that it would have on a specific neighborhood. Mr. Nance referred to work session minutes which explained that the first step for Mr. Powell would be to get out in the surrounding community and talk to people to determine the amount of interest in developing a community garden. He stated that he was appreciative of the feedback and encouraged citizens to continue to interact with both Counsel and Mr. Powell, Town Manager, Chris Lawrence reiterated that Mr. Powell came to a work session about eight months ago and explained that this type project had been done successfully in Roanoke City in two separate locations. Mr. Lawrence commented that for a project of this type to be successful it must have value to the proposed neighborhood and be supported by that neighborhood. Mr. Lawrence noted that if there is not an interest in this particular neighborhood he will encourage Mr. Powell to look in another neighborhood within the town, He also stated that he will work with the animal control officer to see if there are any solutions to the wildlife issue in this neighborhood. Mr, Lawrence reported that a steering committee comprised of both Town and Roanoke County leadership recommended that Council move forward with the proposed merger of the Emergency Communication centers. He stated that this merger of Emergency Communications centers will result in service improvements and long term savings for both localities. He also reassured Council that no employee jobs are being eliminated as a result of this merger. Mayor Grose stated that he wanted to thank everyone and express his appreciation for all of the hard work and details generated from the steering committee research. He noted that citizens demand and deserve for governments to operate as efficiently Adopted Resolution No, 1851 to merge with Roanoke County's Emergency Communication Centers as possible and he felt this merger will increase and enhance service as well as place the locality in a better position to receive grants that enhance the 911 system. Mr. Nance also expressed his appreciation to staff and noted that there appears to be a very strong economic incentive to complete this merger, Mr. Nance moved to adopt proposed Resolution No, 1851 to enter into a memorandum of agreement with Roanoke County to merge Emergency Communications Centers. The motion was seconded by Mr. Altice and unanimously approved on a roll call vote, Mr. Lawrence expressed his deep appreciation to Craig Sheets, Emergency Services Town Manager comments Coordinator, the Public Works department, the Police department and Emergency Services for all their hard work during the recent storm event where sixteen inches of snow fell. He commented that initial estimates come in at around $40,000 thousand dollars to respond to this weather event and noted that due to declaring a state of emergency we will hopefully be able to be reimbursed for some of the cost from FEMA. Council also expressed their appreciation to staff for all their hard work during this historic snow event. Mr. Lawrence reported that the traffic light issue at the intersection of Rt. 24 Bypass and Washington Avenue had been narrowed down to a circuit or wiring problem and should be fixed by tomorrow. He noted that the control unit had been replaced in April 2009 and was still under warranty. Mayor Grose commented that one of the things he would remember most about Vice Comments from the Mayor Mayor Billy Obenchain was his love of people and noted that Billy was actually the and members of Council one that led the battle to bring staff salaries up to a competitive level with the other governments in the valley. He talked of Billy's courage in battling cancer, his integrity and fairness and noted that Billy was a man who stood behind his convictions no matter the cost. Mayor Grose shared that one of his most meaningful memories of Billy occurred approximately a year or so ago during a particularly late Council session where news that was not very encouraging, was received. The Mayor stated that as he and Billy were walking out of the municipal building and he was running down the list of huge challenges facing local governments, Billy looked over at him and said "You know some day we are going to be in a place where we will not have to worry about any of these problems." Mayor Grose reflected that it reminded him that that he needed to get back on track, let him know that Billy had faith, his priorities straight and knew things were going to be all right eventually. Mayor Grose closed with the statement "I just want to say that it was indeed a privilege, an honor and an advantage to know Bill Obenchain, I am going to miss him," Mr. Nance stated that he had prepared a statement to read. In this prepared statement he shared that Vice Mayor Obenchain was a hard working man who kept his priorities of faith, family and community straight. He noted that Billy's life was filled with examples of his service to others, whether it be with the Roanoke City Fire Department, Vinton Town Council or on the individual level of providing friends items from his garden or even providing a newcomer to local politics invaluable advice 4 about how to serve the community better. Mr. Nance noted that Billy's service to his community and its members did not lag with his illness instead Billy continued to give and serve his community until God called him home. He stated that these characteristics of Billy are much like those of Vinton itself, unpretentious, hardworking and never forgetting what makes this community great, its people. In conclusion, Mr. Nance noted that the Town lost one of its finest sons in Billy Obenchain and he felt that all of Vinton will miss Billy's humor, friendship and leadership. Mr. Altice stated that he had known Billy practically all his life, He noted that Billy never changed and was always dedicated to whatever goals he set. He commented that Billy was very dedicated to the Town of Vinton and always interested in everything that went on. In conclusion, Mr. Altice commented that Billy knew people, liked people and was a people person. Ms. Fidler stated that this had been a very sad time and unfortunately there was nothing she could say about Billy that everybody else hadn't already said and keep a straight face. She reported that Council was in the process of filling the vacancy on Council but not replacing Billy, because that could never be done. Ms. Fidler explained that in the process of filling a vacancy on Council they had discovered that the Town Charter allows only 30 days to fill the vacancy. She noted that this is an extremely short time period and expressed concern about whether 30 days really gives enough time to open the process up to give it the attention that it deserves to have, She stated that upon further research it was noted that State code allows 45 days which would add an additional 15 days to the process. Ms. Fidler asked that Council pass a Resolution to request that the State Legislature file a bill during the 2010 General Assembly session to amend the Town Charter to allow 45 days to fill vacancies on Council. She clarified that the only change to the Town Cheer would be section 3.2 which states that vacancies on the Council shall be filled with in 30 days, The language '30 days" would be deleted and replaced with "45 days". Mayor Grose noted that a motion had been made by Ms. Fidler to apply for a change to the Town Charter from 30 days to 45 days for the placement of Council members, The motion was seconded by Mr. Altice and unanimously approved on a roll call vote. Mr. Lawrence reported that he had been in contact with Senator Smith and he was open to co -sponsoring the bill with Delegate Ware. He explained this would introduce the bill to both the House and Senate for consideration. Adjournment of Regular The regular session adjourned at 8:05 p.m. Session Mr. Lawrence requested that the work session item for the Walnut Avenue bridge Work Session on Walnut replacement be heard before Council convened in closed session. Mr. Kennedy Ave. Bridge Replacement gave a brief report to Council concerning the options available during the construction Detour of a new bridge on Walnut Avenue. He stated that the existing bridge does need to be replaced as it is very old. He reported that current traffic volumes on Walnut 5 Avenue equal to about 7300 vehicles per day and about 1 % or 73 of those vehicles are trucks. He explained that about half of the truck count belongs to Southern State vehicles. He further explained that the Southern States trucks are too high to fit under the existing low water bridge connecting into Roanoke City. Mr, Kennedy explained that one option is for the Town to build a temporary bridge located on the south of the existing bridge which could be tom down at a later date. He noted that the cost of building the temporary bridge and associated expenses are estimated to be approximately $300,000 dollars. He explained that a permit will have to be obtained for the temporary bridge with traffic routed through the bridge as a detour while the permanent bridge is built. Mr. Kennedy noted that another option would be to just detour the traffic. He explained that a detour would have an impact on the Southern States plant and traffic going towards the Midway area. He stated that Roanoke City is willing to work with us on the traffic situation. Council members indicated that they are interested in allowing VDOT to begin design work on a permanent bridge. They indicated that final Council approval would be subject to input received from public hearings on the subject. FffJWX$ in, Mr. Nance moved to convene in a closed meeting pursuant to § 2.2-3711 (A) 1 - of the Code of Virginia, as amended, for discussion or consideration of the appointment process and prospective candidates for an interim appointment to Town Council. The motion was seconded by Mr, Altice and passed on a unanimous roll call vote. Adjournment of Work Session Convened in a closed meeting Following the closed session, Council reconvened and the Certification that the Adopted Certification of Closed Meeting was held in conformity with State Law was approved on motion by Closed Meeting Mr. Nance, seconded by Ms. Fidler and approved unanimously on a roll call vote. There was no further business and Mayor Grose adjourned the closed meeting at Final Adjournment 9:15 P.M. Bradley E. Grose., Mayor ATTI�ST: Darleen R. Bailey,'I'oxvn Clerk Cl MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 19,2010, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA, MEMBERS PRESENT: Bradley E. Grose, Mayor Robert R. Altice Carolyn D. Fidler William W. Nance STAFF PRESENT: Chris Lawrence, Town Manager Elizabeth Dillon, Town Attorney Darleen Bailey, Town Clerk Consuella Caudill, Asst. Town Manager Herb Cooley, Police Chief Mike Kennedy, Public Works Director Barry Thompson, Finance Director/Treasurer Ben Cook, Police Lieutenant A. 7:00 P.M. — Roll Call and Establishment of a Quorum B. INVOCATION — C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. CONSENT AGENDA 1. Approval of Minutes: a. Special Called Meeting Held on December 22, 2009 - Declaration of a State of Emergency lb. Special Called Meeting for a Closed Meeting Held on December 30, 2009 C. Special Called Meeting for a Closed Meeting Held on January 12, 2010 E. AWARDS, RECOGNITIONS, PRESENTATIONS 1 Recognition of the Vinton Public Works Department's Efforts to Keep the Vinton Water System Operational During This Period of Extreme Cold Weather F. CITIZENS' COMMENTS AND PETITIONS G. PUBLIC HEARING 1 Request to Amend Town Charter, Section 3.2, Extending the Number of Days from 30 to 45 to Fill Vacancies on Town Council - Resolution No. 1853 H. TOWN ATTORNEY I. TOWN MANAGER 1. Approval and Authorization to Award and Execute Professional Services Contract for the Preparation and Completion of Vinton Business District Revitalization Plans — Resolution No. 1854 2, Highway Safety Commission Recommendation for Pollard Street 3. New World System CAD and Records Management System — Resolution No. 1855 4. Grant Match to Allow Purchase of Mobile Data Terminals for Patrol Vehicles — Resolution No. 1856 J. MAYOR K. COUNCIL L. ADJOURNMENT WORK SESSION 1. Economic Development Strategy Presentation Mayor Grose called the regular meeting to order at 7-00 p.m. Following roll call, William Booth gave the invocation and Mr. Altice led the Pledge of Allegiance to the U.S. .♦ The Consent Agenda was approved on motion by Mr. Nance and seconded by Mr. Altice with all in favor. Mayor Grose expressed his appreciation to the Public Works Department employees for their efforts to keep the Vinton water system operational during the recent period of extreme cold weather and asked that the Public Works Director, Mike Kennedy, forward his comments to his employees. Mr. Nance, Mr. Altice and Ms Fidler echoed the Mayor's comments. Mr. Booth commented that he had written a letter to the Roanoke Times editor regarding the excellent job done by Town crews in clearing snow off of the Town's streets. Mayor Gross opened the public hearing at 7:05 p.m. to consider a request to amend Section 3.2 of the Town Charter extending the number of days allowed to fill vacancies on Town Council from 30 to 45, The Town Manager advised that the State Code allows up to 45 days to make the appointment. He further advised that the Town's Charter stipulates that the appointment be made within 30 days. He went on to say that the Town Attorney had advised him that the Town's Charter takes precedence over the State Code on this issue and if Council wishes to extend the time period allowed to fill a vacancy to 45 days, they will need to hold a public hearing and adopt a resolution requesting that the General Assembly amend the Town Charter. Mayor Grose closed the public hearing at 7:11 p.m. and Ms. Fidler moved to adopt proposed Resolution No. 1853 requesting that the General Assembly amend the Town's Charter to extend the time period for vacancies on Town Council to be filled. The motion was seconded by Mr. Nance and passed unanimously on a roll call vote. Mr, Lawrence advised that a copy of Resolution No. 1853 would be sent to Senator Ralph Smith before the General Assembly session begins next week. Roll call, invocation and Pledge of Allegiance to U.S. Flag, Adopted Resolution No. 1853 requesting amend- ment to Town Charter Anita McMillan reported on a request for Town Council to authorize the Town Manager to execute and award the Professional Services Contract for the Vinton Business District Plans, She advised that in June, 2009, the Town applied for a planning grant from the Virginia Department of Housing and Community Development (VA DHCD) Community Development Block Grant (CDBG) funds. Ms. McMillan went on to say that the total grant amount is $35,000 with $3000 being allocated for pre -contract activities and the remaining $32,000 to be spent on the completion of Downtown Economic Restructuring/Marketing Plan and Downtown Physical Improvement Plan. Ms. McMillan reported that the Town received seven proposals in response to a Request for Proposals issued by the Town for the Vinton Business District Revitalization. She advised that the proposals were reviewed by a staff committee consisting of Chris Lawrence, Consuella Caudill, Mary Beth Layman, Mike Kennedy and herself, who selected four of the seven responders to be interviewed by a panel consisting of Carolyn Fidler, Ed Mazeika, Judy Cunningham, Chris Lawrence, Consuella Caudill, Mary Beth Layman and another member of the Chamber of Commerce, who chose Hill Studio to perform the work. Mr. Altice moved to adopt proposed Resolution No. 1854 authorizing the Town Manager to execute and award the Professional Services Contract for the Vinton Business District Plans. The motion was seconded by Mr. Nance and passed unanimously on a roll call vote. Mr. Altice expressed his appreciation to Ms. McMillan and everyone who had worked on the project as he realized it had been a very difficult task. Mr. Lawrence reported on a recommendation by the Highway Safety Commission to remove parking spaces on Pollard Street from Lee Avenue to Washington Avenue. He noted that the issue had been discussed at the December 1st Town Council meeting. He went onto say that the Assistant Town Manager had sent out letters to the businesses owners advising them of the possibility that four or five parking spaces on Pollard Street from Lee Avenue to Washington Avenue, may be removed. Mr. Lawrence noted that staff received a response from Mr. Poff, owner of the Dogwood Restaurant, opposing the recommendation. Ms. Fidler asked if the business owners had been contacted in person and Mr. Lawrence replied that staff had spoken with several of the business owners that would be affected. Ms. Fidler commented that changing the spaces to a five to ten minute loading zone might be sufficient to correct the traffic problem. Mr. Lawrence replied that he was concerned that making it a loading zone could be confusing since this would be the only parking spaces in the downtown area that is limited to five or ten minutes. Ms. Fidler moved to approve the Highway Safety Commission's recommendation to remove the parking spaces located on Pollard Street between Lee Avenue and Washington Avenue, The motion was seconded by Mr, Altice and approved Adopted Resolution No, 1854 authorizing and awarding professional services contract for Vinton Business District Plans Approved request to remove parking spaces on Pollard Street unanimously on a roll call vote. Mr. Nance noted that he regretted having to take the parking spaces away but he felt it was a safety issue. Mr. Lawrence reported on a request to use funds from the Wireless 911 Grant Account to purchase the New World System GAD and Records Management System for the Police Department. He advised that as a part of the Town's efforts to merge with Roanoke County's Communications Center, it is imperative that the Town convert to the New World System to be compatible with Roanoke County. He added that the Police Department had recommended the conversion to the New World System even if the Communications Merger did not take place. Mr. Lawrence noted that the staff report states that $150,000 would need to be transferred but the actual funding needed for this year would be $76,225. He further noted that the Town would be billed over a two-year period for the total amount. He advised that funding for the software would come from the Wireless E-911 Grant funds that are received quarterly from the State which accrue from budget year to budget year. Mr. Lawrence pointed out that the Town's contract with Interact, our current CAD system, with expire in 2011 and advised that the contract with New World System will save the Town at least $30,000 over what it would cost to renew the contract with Interact. Mr, Nance expressed concern that using most of the money in the E-911 account would cause a hardship for the Town for other expenses that routinely come up. Mr. Lawrence explained that the Town will receive $12,000 each quarter from the State until the Town no longer operates a dispatch center. Mayor Grose inquired as to how the loss of the Wireless E-911 funds would affect the Town should funding be needed to replace items such as new mobile data terminals and other items needed for the Police Department. Mr. Lawrence replied that the Town will have to rely on grants or the General Fund. Mr, Altice moved to adopt proposed Resolution No. 1855 transferring funds to purchase the New World System, The motion was seconded by Ms, Fidler and approved unanimously on a roll call vote. Mr. Lawrence reported on a request to allocate matching funds for a grant received by the Police Department from the Department of Criminal Justice to purchase 6 mobile data terminals for Police patrol vehicles. He noted that the actual grant amount is $38,503 with a grant match of 12,835 for a total grant amount of $51,338, He also noted that the new terminals would help with the implementation of the New World System software. Mr. Lawrence advised that the funding for the grant match would come from Wireless E-911 funds. The Town Manager reported that the Police Department had been successful in Adopted Resolution No. 1855 transferring funds to purchase the New World System Adopted Resolution R• i • allocating grant funds to purchase mobile data terminals obtaining a grant to purchase air cards (allowing wireless access for their data terminals wireless) making their patrol vehicles into mobile offices. Mr. Altice moved to adopt proposed Resolution No. 1856 approving the use of E-911 grant funds for the grant match in the amount of $12,338 and transferring the Department of Criminal Justice grant funds in the amount of $38,503 to allow the purchase of six mobile data terminals for patrol vehicles. The motion was seconded by Ms. Fidler and passed unanimously on a roll call vote, Mr. Thompson gave an explanation of the Town's W-2 forms that had recently been distributed to Town employees. He explained that the gross salary amount on the forms appeared to be higher that it should have been because there were 27 pay days in this W-2 reporting period for 2009 and explained that employees were paid on January I st of 2009 and December 31 $1 of 2009. He stressed that there would be no budget impact for the extra pay period. Ms. Fidler reported that Council had worked extra hours to perform one of the most Adopted Resolution No. difficult tasks required of a council member. She went on to say that the Town 1857 appointing Matt Hare Charter requires that Council appoint someone to fill the vacancy created by the to Town Council passing of Vice Mayor Billy Obenchain, Ms. Fidler moved to adopt Resolution No, 1857 appointing Matthew Scott Hare to serve on Vinton Town Council for a term extending through June 30, 2010 to fill the vacancy created by the death of Billy Obenchain, Mr. Altice seconded the motion that passed unanimously on a roll call vote. Mayor Grose noted that Mr. Hare was very qualified to serve on Town Council, and with his qualifications as a Financial Analyst, he would be very helpful during the upcoming budget deliberations. Ms. Fidler stated that she feels he will bring much wisdom to Town Council. Mr. Nance commented on his "lingering feeling of doom" regarding the present budget situation. He encouraged Council to provide some very broad guidelines to staff during the next couple of meetings as what Council's priorities are. He felt that Council should have pro -active approach to the budget this year rather to react to Department Heads requests. Mr. Altice felt that priorities need to be set, Ms. Fidler stated that she hoped that the citizens would look at what Council does with the Town's money and would come forward with ideas and suggestions for Council. On another note, Ms. Fidler stated that the Recreation Facilities Authority had met that morning and had a discussion on what would happen if Mr. Vander Maten does not fulfill his contract with the Explore Park. She noted that a consortium made up of various business leaders, was appointed to work on this issue. She advised that the Consortium has another meeting scheduled for January 29th. She pointed out that Chris Lawrence had been a member of the group since the second meeting and had been highly praised by everyone for the work he has done for the consortium. Ms. Fidler asked for ideas from the public for possible uses of the property. Mr, Lawrence stated that staff had considered an early March date to meet with Council to set budget priorities but felt that it might be better to move that meeting up to late February. He assured Council that staff looks forward to working with them on the budget as it helps immensely to have clear direction. There was no further business and Mayor Grose adjourned the regular meeting at 7:55 p.m. WORK SESSION Economic Development Strategv Presentation Ms. Caudill, Assistant Town Manager, gave a presentation on an economic development strategy for the Town of Vinton. She noted that this presentation is a follow-up from a Council planning session that took place last year at which Council had indicated that they wanted to focus on economic development in the downtown area and the town. overall. A copy of Ms. Caudill's slide presentation on Economic Development Strategy is attached as a part of the work session minutes. Mr. Lawrence reported that sometime during the next couple of meetings, staff will brief Council on different, more specific plans for the Town such as the Farmers Market, the Pool, the Second Quarter Financial Update and information about other key areas that Council might need or want. The Town Manager briefly discussed some of the difficulties that will need to be considered during the upcoming budget deliberations. The work session was adjourned at 9:45 p.m. AYFEST: Darleen R. Bailey. Town Clerk APPROVED: Bradley E. Grose, Mayor H* 3m m I- 0111� i, :4, ........... .......... nn .......... nn Town of Vinton Economic Development Strategy KIT111;1�1 �111 0 MM, Town of Vinton Economic Vitality Strategy Communities should recognize and understand their individual assets, Economic development plans must have community consensus. Partnerships are an essential component of all five cornerstones. S_ ww #— — aV9.,vx W-C TED-L.— POF Town of Vinton Economic Vitality Strategy In order to expand its economy, the Town should look into: Understanding the obstacles, opportunities, and critical issues of our community. Identifying existing programs, people, and resources. Gathering information on the local economy, industries, and review best practices by peer communities. Articulating an agreed -upon vision for the community. 5— ?*%, ww m wWq*,bccUVACTED L­ POF Town of Vinton Economic Vitality Strategy Generally there are a few guiding principles to a good Economic Development strategy: It is comprised of five cornerstones: organizational, product development, market, business, and workforce. Communities that choose to expand their economies incorporate elements of all five cornerstones. Economic development is an investment in the future the community. Town of Vinton Economic Vitality Strategy Generally, three things can happen to a local economy: It can expand. It can stagnate. It can dwindle. Sara hip ffi­ mac wVWdx WAIMD-*­ PDF Town of Vinton Economic Vitality Strategy ViS47n1(itwaKt4 to Rd semewke,e and be able to kxaw when it has arrfvea. An excellent Economic Development vision incorporates the best of a community's history into an ideal yet feasible view of the future. It will include an organizational charter of core values and principles, summarize priorities, plans and goals, provide insight into the future, and identify what makes the community unique. Town of Vinton Economic Vitality Strategy This Economic Vitality Strategy presentation is organized to provide the following: A discussion of Vinton's place in the Roanoke market, which includes current opportunities and challenges; Identification of key industries for business attraction efforts; and Descriptions of the primary goals and objectives that could guide the Town's economic development efforts throughout the next two to five years. Town of Vinton Economic Vitality Strategy • Provide efficient, effective government services to Town businesses; • Support entrepreneurship and small business opportunities; and • Revitalize Downtown and other business corridors. Town of Vinton Market Position Population: Vinton's population is virtually unchanged in 15 years. 1980 (8,027) to 1990 (7,665) % change: -4.509 1990 (7,665) to 2005 (7,734) % Change: 0.900 2000 (7,782) to 2005 (7,734) % Change: -0.616 2005 (7,734) to 2008 (7.868) % Change: 1.732 This can be interpreted as a challenge for communities that want companies, industries, businesses that place fast growth and income as a premium/opportunity for site selection. Our challenge is to use it to our benefit as a `stable community' and stress the continuity of consumers buying habits. Town of Vinton Economic Vitality Strategy By taking a long-term, comprehensive approach to economic development, the Town seeks to: - Enhance Vinton's quality of life, Facilitate a stable, healthy business environment. Retain, attract, and expand businesses in strategic industries; - Expand the Town's tax base to ensure long-term fiscal stability; Town of Vinton Economic Vitality Strategy VINTON'S POSITION IN THE ROANOKE MARKET It is a destination for small to medium sized second tier retail, dining and business support service industries. Vinton offers entrepreneurial businesses Opportunities for low cost office space,' which presents a value over some downtown or other Roanoke County locations. Town of Vinton Market Position Volume of Population: One consideration for some businesses i.e, retail and restaurants, will be the volume of "daytime" pedestrian traffic. Simply put, how much volume, considering the anticipated mark-up, will the operation need to make a profit? Anecdotally our volume is low. We need to verify this and/or present opportunities for businesses to locate that will increase that traffic. K Shift in Age Group as a % of Population 2000 0% 5% 10% 15% 20% 25% 30% Educational Attainment * Over 71% of Town residents have high school degree or higher education * 8,2% have a bachelor's degree or higher , Comparatively: , Botetourt 81% 20% , Roanoke County 89% 32% Roanoke City 76% 19% Salem City 82% 20% Labor Statistics Employment Status Population 16 Yrs + by Employment Status Total % In Armed Forces 0 0 Civilian -Employed 4,157 65.2 Civilian -Unemployed 106 1.7 Not in Labor Force 2,112 33,11 Shift in Age Group as a % of Population 45-64 7444 16-24 antler 18 0% 10% 20% 30% 40% 10 1950 0 20001 Town of Vinton Market Position Labor Market: Another consideration for some businesses will be the availability of workers that are qualified and willing to work. We have a good infrastructure for "workforce housing" but very limited units available. Increasing the opportunity in workforce housing in our downtown and homeownership in our neighborhoods will add to the economic vitality of the community. Labor Statistics Sources of Earnings by Places of Work Total % Manufacturing 639 154 Services 471 11.4 Wholesale Trade 185 45 Construction 590 142 Retail Trade 630 15.2 Educational, Health Social Svcs 736 17.7 Ans, Entenainment, Recreation 227 55 Food Services Source Census 2000 Profile of Selected Economic Characteristics 3 Labor Statistics Sources of Earnings by Places of Work Total Transportation, & Public Utilities 318 Finance, Insurance & Real Estate 319 Government 163 Information 89 21 Agriculture 19 0.5 S__ C_ MO No". W S~w Econa.rw C—W"%* Labor Statistics 7.7 7.7 3.9 Comparatively: Roanoke County Median Household Income $47,689 Roanoke County Est. Per Capita Income $24,637 Roanoke County Median Family Income $56,450 Roanoke City Median Household Income $30,719 Roanoke City Est, Per Capita Income 518,468 Roanoke City Median Family Income $37,826 ... ... Pe Labor Statistics Commuting Data: Total In -Commuters 2,851 Total Out -Commuters 3,270 Total Vinton Residents who work 3,875 Net Commuting from Vinton -419 (on average daily total population loss) 3-- C­ = P,.'" 0 60W. EGhat Wcb�sLCW - Labor Statistics Income: 2000 Estimated Median Household Income $32,620 2000 Estimated Per Capita Income $16,817 2000 Median Family Income $40,701 Labor Statistics Commuting Data: 2000 Estimated Workers Age 16+, Transportation to Work Drove Alone, Car 3,301 843% Carpooled 462 11.9% Public Transportation 15 0.4% Walked 32 0.8% Other means 21 0.5% Worked at home 66 1.7% S­ CW�.WW 2DW Rufdq ot $*+t­ Cccno�nr Cm — Top 10 Places Residents are Commuting to: Area Workers Roanoke City 1,985 Town of Vinton (Live & Work in Vinton) 605 Salem City 315 Roanoke County Cave Spring 2 Roanoke County Hollins 210 Roanoke County Remainder Bedford County 75 Botetourt County (not Blue Ridge) Franklin County 114 Town of Christiansburg S­ C­ 2M �6. of SWrWnaa E­ C-1-- 55 220 -at] 12 Top 1DPlaces Residents are Commuting from: Area Workers Roanoke City 775 Salem City Ss Roanoke County Cave Spring 160 Roanoke County Hollins 65 Roanoke County Remainder 530 Bedford County 725 Bone\ourtCounty (not Blue Ridge) ",1; CXnoteworthy mention Accommodation & Food Service 28 Fmil-ServiceRostawrants 8 Limited -service Restaurants 12 Administrative Support & Waste Management 20 Janitorial Services 5 Landscaping Services 6 Construction 79 New housing operative builders 6 RenidenVa|Remooe}mm 9 Plumbing, heating & ACcontractor 17 Market Position Continued While Vinton does have apremier business park with available parcels, itdoes only have one, whereas other localities have many more options Vooffer prospects. VVehave mo"shovel ready" sites at the Vinton Business Center. Business recruitmeni, marketing and asset development/readiness isatime consuming and takes significant networking. Town of Vinton Market Position NAICS: The North American Industry Classification System (N8|CB)|nthe standard used byFederal statistical agencies inclassifying business establishments for the purpose ufcollecting, analyzing and publishing statistical data related tothe U.S. business economy. 4manalysis o|Vlnvzn'sNA|CS data shows our economy iadiversified with only afew areas with nunrlittle business representation. Finance &Insurance 42 Commercial Banking 13 All other noogepnmhmycredit intermediation Insurance agencies &brokerages g Healthcare & Social Services 19 Kxanuhauwdmg 16 Professional Services )g Offices of Lawyers 4 Tax Preparation services J Other accounting services J Retail Trade 57 Wholesale Trade 17 Otxar—BoautySa|ona 11 Market Position Continued The Roanoke Regional Partnership pointed out inits annual board ofdirectors meeting: GS percent ofcorporate decision makers say they find Udifficult tudifferentiate between locations onthe basis ofhard economic factors. 92percent say intangible elements like image and profi|eare more important im making olocation stand out, Other surrounding localities have more aggressive incentives including Enterprise Zones and Technology Zones. Labor force is aging and emerging workforce is less interested in traditional manufacturing. Lower levels cdeducation attainment (college level) make the town less attractive for employers offering knowledge based jobs. Roanoke County - Corridor Study - Completed in cooperation with the Roanoke County Community Development and Planning staff ojoint corridor study, The two planning commissions had ajoint session earlier oo approve the study and recommendations. Roanoke Valley Gmenwayo- Staff continue to work with the Oreenways staff to improve our local goeenwaysand utilization ofthe geenwmymaaatransportation alternative. Successes & Challenges Vinton should distinguish itself as a premier business destination due 1useveral key advantages: A central, convenient location; Best value for off ice/industrial space; and Aoefficient, responsive, business -friendly government. Local Partnerships & Activities RvaRC- cEDS-Worked with RVARCstaff to develop and submit projects muScoa moVinton projects were eligible for funding, but *mcontinue to*evpartner inthe process. RuP- Developer's Cmnmittee-wee,onaeQularuasis with other local EDstaff mdiscuss issues. Helped mdraft nregional Public Policy agenda that the Partnership impresenting |uthe General Successes and Challenges The Tmw'scommitment to families and to the business community fosters ahigh quality o/life with attractive residential neighborhoods, excellent public safety and services. Vinton isacommunity of safe and friendly neighborhoods with good trail and recreation venues, convenient shopping, and diverse dining opportunities. Vinton's economy was mffenmu by the 2009 recession, which resulted mthe closure wseveral businesses. Vinton faces anarray cnchallenges and opportunities for its economy. including: Branding Ymton'simogelidmnUty Downtown Revitalization Opportunities mattract emerging indumAms<m/�. N. Challenges Changes in the regional retail market Attracting homeowners to our neighborhoods Large incentive laden pads in other localities These emerging industries may have special needs with respect minfrastructure, workforce development, zoning, and business services. The Town could consider incorporating the needs oy these key industries aoitworks tocontinuously improve its delivery ofefficient, effective business services. and as itcontinues tnupdate the zoning ordinance and other Town policies. STRATEGIC INITIATIVES Goal #1:Develop and implement a comprehensive, integrated Economic Development and Marketing Strategy m strengthen Nn*ontimage and brand identity in the Valley, state, and among key target industries Objective 11Develop and carry out emintegrated Marketing and Public Information Campaign targeted voprospective new businesses, based onawell- defined branding strategy. Opportunities Looking forward, several new industries are becoming increasingly important to Vinton'aeconomy and have the potential tobecome major drivers inemployment. These industries include: Health Care Financial Services Green/Clean-Tech/Energy Life Sciences /Biotechnology Professional & Business Services AnEconomic Development Vitality Strategy should develop targeted marketing strategies and other initiatives all in a coordinated effort k»facilitate the growth of industries inVinton, The means 0o accomplish this isdiscussed inthe following section, which describes the strategic initiatives proposed hobeundertaken aspart of the Vitality Strategy. A� Market Research & Branding Strategy. Conduct marketing research and develop o well-defined branding strategy for the Town. EL VVebsheand Internet Marketing, Staff will comprehensively update, reorganize, m- brand, and promote the Town'swobai\e, In addition, the staff will consider initiatives m communicate the Town's message using well - established community websites, social networking websitem.b|o8s.°ebzines'and nmerweba|oaa. 7 C.Press & Publicity. Staff will develop a12- momhpress calendar, which will allow staff bzplan inadvance toissue press releases and/or media advisories. The goal would be toplace positive coverage ofVinton inthe press sdleast once per month for anentire year. This would keep Vinton active inthe public's awareness for asustained period. B. Customer Service. The Town ofVinton will continue mprovide mehighemleve|ofnusmmeroavicem further expedite permit decisions, coordinate inter - jurisdictional punnitmviewm.spncd.darify.and ease communication between applicants and permitting agencies and provide training and support mfurther implement improvements |ucustomer service, C.Business Recognition Award Program, m cooperation with the Vinton Chamber of Commerce, the Town could honor throughout the year companies that have shown significant growth n,innovation, have longevity inVinton, support vimon*mcommunity, are major employers, v,are major revenue generators. Market Facts Todey'esmall businesses are the large businesses oftomorrow, Strong small business development |ea sign cfnnentrepreneurial culture, and a willingness totake risks inorder for people totake control oftheir own economic destiny. Vintnn'slifestyle and community offers an attractive environment for home based business. Goal #2: Retain, Expand, Develop and Attract Business Objective 2.1:Strengthen the positive business climate that supports the growth, development, and prosperity urvin|on's business community. A, Annual Business Survey. The desires mseek the input of businesses wnanannual basis through a business survey. The survey will gather information about existing firms, evaluate the business climate and identify business problems, business nppnooniVo. and expanding orrelocating firms. C\Welcome Letters, The staff would like tosend welcome letters, signed by the Mayor and Town Manager, Wtargeted new businesses )nVinton in order mmake them feel welcome, promote cooperation with government, and provide aTown contact when issues arise that affect the success cfthe business, A. Home Based Businesses. The staff proposes the Town consider supporting their expansion into storefronts and offices through certain incentives. B.Small Business Seminars, Staff will continue hofacilitate small business seminars and other programs with its partners such as the Small Business Development Center, Chamber of Commerce, Workforce Development Board, and the Small Business Administration. C.Business Attraction. The staff will continue m pursue attraction efforts by identifying sites and available space that would beappropriate for businesses inall sectors. The staff proposes aggressively work With brokers, nmaunm.site selectors, |uevaluate and encourage opportunities for new businesses that enhance our economic base. LIInvestigate best practice options for assisting Small, Micro and Home Based Business. E.Encourage business and professional services m establish a presence in Vinton. Objective 3]Lstab||shmCultural Exonom/c Development Task Force Voevaluate the feasibility and success ofcultural economic development. Anevaluation resource isthe Michigan Department ofHistory, Arts and Libraries (HAL) Community Cultural Economic Development (CEO)Readiness Actions should focus on: Identifying historical, cultural and natural assets that have high potential as catalysts for economic growth. Size does matter, The Town needs to achieve ecritical mass in order to support retail and industrial development. fmincrease imnew residents adds greatly 10 the local tax base. Competing for business locations imhigh risk, while competing for new local citizens iolow risk, New residents have fresh ideas and may become volunteers who want tobeapan nxthe community. F. Bus/mess5upport.Cons/deraos/at/ng businesses with site and orinfrastructure needs byestablishing aTechnology Zone or Enterprise Zone (with County Approva|). Offer incentives for job growth and investments. G.Work with local lenders koestablish a competitive local pool. Provide aresource package hzsmall emerging businesses with information onfinancing options, and other available resources. Identifying and document Vinhon's sbohea, and how 0mtell them in a compelling and engaging manner Assist inthe development and enhancement of community cultural offerings that are strategic, synergistic and have potential toattract overnight Goal #4: Enhance Educational and VVnrMorce Development Opportunities Objectivo4.1 : Encourage m'wmrk-ready' labor force for local businesses. A,Attract skilled workers WVinton by promoting the town msanideal location ¢` live, work and invest. Conduct awareness campaigns with the high school Urreach college seniors/graduates W consider Vinton for employment after graduation. B.Encourage internship programs internally and 41 Objective 42:Conduct aCommunity assessment Vohelp with developing mnow resident attraction marketing strategy. Here are basic questions that should be answered: 1, What amenities does Vinton offer mpeople with disposable income? 2.What resources are available toserve them? 3.How many new residents can the community absorb? 4.At what rate can weabsorb them into the community? Market Facts Infrastructure inthe backbone onwhich economic activities depend. hiscritical meconomic development because: The quality ofinfrastructure has adirect relationship ^obusiness costs. Infrastructure development amd|ond'use planning have adirect relationship with business performance and security. Infrastructure development determines, \oa large extent, the euatainobi|ityof an area. Goal #6: Utilize state and local funding sources that advocate strategic land use planning that accommodates long-term business and industry needs. A.Apply for TEA-21.VDUTCD0lSafe Routes mSchool, Surface Transportation Program, S8FETEA-LV.DCR.and Transportation Enhancement Funds funding for improvements. B.Apply for Highway Safety Improvement Program (HG|P)meliminate roadside hazards and reduce risk at highway rail grade crossings. VDiec /ve 4.�5: mnnjzemarket analysis /nzm Downtown Revitalization hotarget new residents. -1—Identify community attributes and amenities '2—Match amenities with targeted population '3—Select marketing channels -4 - Market. Market, K8arketfl! Goal #5: Coordinate aoompnshensiwa review of ordinances, policies, initiatives and resources that support economic development inconjunction with any projects related tueconomic development, Objective 5.1 — Make sure not tooperate any projects, inidadve, orrelated activities in avocuum, The focus ofall projects should beonresource optimization, foresightedness and amulti-faceted approach boeconomic development. How do we do it? Options available: Incentives Locally supported Loan Pool Expanding FacedeProgram Easements for store fronts Creating enEntrepreneurial supportive environment HE Utilizing General Assembly enabling legislation Revitalization Districts Cultural/Tourism Districts Technology Zones Enterprise Zones Strengthen lobbying efforts with state officials to bring Vinton's needs to the forefront. Be a leader in energy efficiency and property maintenance. Thank You! Questions? What else do we do? Continue partnership with Roanoke County and enlist their support in changes to Fagade Grant Program and Enterprise Zone designation. Strengthen relationship with Chamber and property owners to list available properties. Establish a task force to lead the Downtown development and engage community in ED efforts. Give the community opportunities to work together on projects. Other Economic Development Strategy Methods This is definitely a condensed version of a broader strategy that could develop. Other localities have developed their strategies with the assistance from consultants and the Town could do the same. Staff recommends waiting for Roanoke County to complete their Economic Development Strategy to see what inclusion Vinton receives and how to build/relate to that strategy/vision. ,IF TO: TOWN MANAGER'S OFFICE FROM: Karla D.Tun-nan, Associate Planner DATE: February 26, 2010 SUBJECT: Board of Zoning Appeals (BZA) Appointment of Alternate Member ISSUE/PURPOSE: Per attached written notice, Mr. Staley Pennington resigned his position Z-- as an alternate member of the Board of Zoning Appeals, effective February 15, 2010. Mr. Pennington has served on the BZA since April 1987, serving as the chairperson from March 1995 through December 1998. Mr. Pennington has been a great asset to the BZA, and he will be greatly missed by staff and the rest of the BZA members. Mr. Pennington's current term on the BZA is from February 21, 2006, through February 20, 2011. At the request ofTown Council, staff contacted Mr. Donald R. Altice of 627 S. Maple Street regarding his interest in serving as an alternate member of the BZA, Mr. Altice informed staff that he would like to serve on the BZA if the Town Council chooses to appoint him. Staff will meet with Mr. Altice on March 2 to provide hire with a packet of information regarding the BZA. Fie will be briefed on the expectations and responsibilities of the BZA, including the requirement that each member of the BZA obtain certification within two years of his appointment. Staff has prepared Resolution No. 1858 for the Town Council's consideration on appointing Mr. Altice to the BZA. 11'appointed, Mr. Altice would serve Mr. Pennington's unexpired term, ending February 20, 2011. ACTION REQUESTED: To approve the appointment of Mr. Donald R. Altice to the Board of Zoning Appeals, DATE ACTION NEEDED: March 2,2010 Attachments: Mr. Pennington's Resignation Notice Resolution No. 1858 RESOLUTION NO, 1858 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 2, 2010, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, pursuant to §15.2-2308 of the Code of Virginia, as amended, there shall be a Board of Zoning Appeals which shall consist of five members who shall be residents of the Town ol'Vinton and shall be appointed for five-year terms by the Circuit Court of Roanoke COLInty; and, WHEREAS, pursuant to 515.2-2308 (A) of the Code of Virginia, as amended, at the request of the Vinton Town Council, the Circuit Court of'Roanoke County may appoint not more than three alternates to the Board of Zoning Appeals: and, WHEREAS, the Town of Vinton has a vacant position for an Alternate Member with an unexpired five-year term that will run through February 20, 2011; and, WHEREAS, Donald R. Altice, who resides at 627 S. Maple Street, has expressed an interest to volunteer to serve on a ]'own Citizen Committee or Commission, and has agreed to serve on the Board of Zoning Appeals if Council wishes to recommend his appointment. NOW, THEREFORE, BE 11' RESOLVED, that the Vinton ToNvii Council does hereby recommend to the Roanoke County Circuit that Donald R. Altice, be appointed to serve Out the unexpired five-year term of the Vinton Board of Zoning Appeals Alternate Member through February 20, 2011. This resolution adopted by motion made by Councilmember , and seconded by Councilmember , with the following votes recorded: 101%,101 Bradley E. Grose, Mayor ATTEST: Darleen R. Bailey Town Clerk ,�,o /)- / RESOLUTION NO. 1859 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 2, 2010 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, Town Council has established a vision which is based on the principle that vibrant neighborhoods are the foundation of our small town character, and the safety, maintenance, and attractiveness of these homes add value to the overall community-, and WHEREAS, Rebuilding Together, a national non-profit, was created in recognition of the fact that each year many homes are lost to decay and demolition because in difficult situations, homeowners cannot afford to maintain their residences; and WHEREAS, Rebuilding Together works collaboratively with a number of community partners to bring together various resources, skill sets and material needed to accomplish their rehabilitative objectives; and WHEREAS, Town Council supports the efforts of Rebuilding Together through their mission to rehabilitate a residence within the Town of Vinton: NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize the Town Manager to enter into a sponsor agreement with Rebuilding Together to become a house sponsor for 2010 in the amount of $2,800. Motion made by and seconded by with the following votes recorded: AYES: NAYS: Bradley E. Grose, Mayor Uy W M, 2 Darleen R. Bailey, Town Clerk Roanoke We are committed to helping to support Rebuilding Together — Roanoke. We wish to: Become a Program Patron @ $10,000. Become a Multiyear House Sponsor @ $2,800 per year for years. Become a House Sponsor for 2010 @ $2,800 —Co-Sponsor a House @ $1,400. Provide a contribution of: Signature: Organization: Contact Person: Address: Return to: Rebuilding Together — Roanoke P.O. Box 4532 Roanoke VA 24015 Benefits of becoming a $10,000 Program Patron Consistent recognition as a Program Patron on affiliate publications, in newsletter, annual report, brochures, and other documents Prominent recognition on Rebuilding Together t-shirts Prominent recognition in all public and community speeches given by Rebuilding Together - Roanoke Press release prior to Rebuilding Day recognizing Program Patrons Recognition in all Rebuilding Together — Roanoke newspaper, radio, and television coverage Prominent recognition at Rebuilding Together events Opportunity for broader involvement in the future growth of Rebuilding - Together Roanoke The knowledge that your generosity is helping to build a better community Benefits of becoming a $2800 I -louse Sponsor Listing on House Sponsor signage at jobsite Recognition on Rebuilding Together t-shirts Recognition at Rebuilding Together events Press release prior to Rebuilding Day recognizing House Sponsors Recognition in newsletter Opportunity to involve your employees, customers, vendors or association members in a hands-on volunteer event (This is optional, your organization may choose any or no level ofvoluntecr involvement) Rebuilding Together, a national non-profit, non-sectarian organization, was created in recognition of the fact that each year many homes are lost to decay and demolition because low-income families, elderly and/or disabled homeowners cannot afford to maintain their residences. The work undertaken by Rebuilding Together — Roanoke (RTR) includes such tasks as replacing or repairing porches, roofs, bathrooms and siding; upgrading and replacing heating and electrical systems; plumbing repairs; installing wheelchair ramps and windows; and painting. Whenever possible, such efforts are coordinated with related organizations so as to supplement other community development activities. The Rebuilding Day model requires the collaboration of a number of community partners to bring together the various resources, skill sets and materials needed to accomplish their rehabilitation objectives. Our experience in the Roanoke area has shown that as we repair homes in low-income neighborhoods, there is a "domino effect" of improvements being made to surrounding homes. On Rebuilding Day 2010 (April 24) Rebuilding Together -Roanoke will repair and remodel 30 homes in the Roanoke area - these will be homes of low-income, elderly and disabled individuals and families. The goal is to improve living conditions and revitalize neighborhoods. Rebuilding Day 2010 will be the 12th annual project and will include the 300th home to be completed by Rebuilding Together -Roanoke. The work will be conducted by volunteers from churches, contractors, businesses and other groups. Materials will be donated or purchased using donations from sponsoring organizations and grants. The number of homes completed depends on the amount of funds raised (we generally receive more than 150 applications each year) and the number of volunteer organizations available to conduct work on a house.. AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAV, MARCH 2, 2010, AT 7:00 P.M. IN THE COUNCIL CHAM13ERS OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA, CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia 1reedom of Information Act, and, WHEREAS, Section 2.2-3712 of the Code of'Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton "Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies'. and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member , and seconded by Council Member , with the following votes recorded: AYES: Clerk of Council