HomeMy WebLinkAbout4/15/2025 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 15, 2025
AGENDA
Consideration of:
A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND
CITIZEN GUIDELINES
B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES
D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
E. CONSENT AGENDA
1. Consider a motion to approve the minutes of the Work Session on April 1, 2025.
2. Consider a motion to approve the minutes of the Regular Meeting on April 1,
2025.
3. Consider a motion to adopt a Resolution appropriating funds in the amount of
$2192.70 for the receipt of an insurance claim made on a Town Vehicle that was
damaged in a collision.
4. Consider a motion to adopt a Resolution appropriating funds in the amount of
$623.20 received for scrap metal to the Public Works budget.
F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Arbor Day Proclamation – Arbor Day Event – April 24, 2025 – Nathan McClung
2. National Public Safety Telecommunicators Week Proclamation (April 13-19) – Roy
Davis, Emergency Communications Manager of Operations
G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda
Laurie J. Mullins, Vice Mayor
Keith N. Liles, Council Member
Sabrina M. McCarty, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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H. ITEMS REQUIRING ACTION
1. Consider a motion to adopt a Resolution approving the 2025-2026 operating budget
for the Roanoke Valley Regional Cable Television Committee in the total amount of
$627,365.00. – Scott Ramsburg, Director, Roanoke Valley TV
2. Consider a motion to adopt a Resolution approving the FY 2025-2026 Annual
Operating and Reserves Budget of the Roanoke Valley Resource Authority in the
total amount of $19,116,734.00. – Jon Lanford, CEO, Roanoke Valley Resource
Authority
I. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES
1. VML Policy Committees – Town Clerk
2. Appointment of Town Clerk – Town Clerk
J. REPORTS FROM COMMITTEES
1. Public Works Committee – Bo Herndon
2. Finance Committee – Andrew Keen
a. Consider a motion to approve the Financial Statements for March 31, 2025.
3. Community Development Committee – Nathan McClung
K. TOWN ATTORNEY
L. TOWN MANAGER’S PROJECT UPDATES/COMMENTS
M. COUNCIL AND MAYOR
N. ADJOURNMENT
NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS:
April 19, 2025 – 9:00 a.m. – Shred Event – Municipal Building Parking Lot
April 24, 2025 – 11:00 a.m. – Arbor Day Celebration – Vinton Library
April 25-26, 2025 – Dogwood Festival – Downtown Vinton
May 6, 2025 – 6:00 p.m. – Regular Council Meeting – Council Chambers
May 14, 2025 – 9:00 a.m. – Public Works Committee Meeting – PW Conference
May 20, 2025 – 2:00 p.m. – Finance Committee Meeting – TOV Annex
May 20, 2025 – 6:00 p.m. – Regular Council Meeting – Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities
in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours
prior to the meeting date so that proper arrangements may be made.
Meeting Date
April 15, 2025
Department
Town Clerk
Issue
Consider a motion to approve the minutes of the Work Session on April 1, 2025 and the minutes
of the Regular Meeting on April 1, 2025
Attachments
April 1, 2025, minutes
April 1, 2025 Work Session, minutes
Recommendations
Motion to approve consent agenda as presented
Town Council
Agenda Summary
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MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00
P.M. ON TUESDAY, APRIL 1, 2025, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Laurie J. Mullins, Vice Mayor
Keith N. Liles
Sabrina M. McCarty
Michael W. Stovall
STAFF PRESENT: Richard Peters, Town Manager
Cody Sexton, Deputy Town Manager
Antonia Arias-Magallon, Town Clerk
Andrew Keen, Finance Director/Treasurer
Tim Lawless, Deputy Police Chief
Mandy Adkins, Cultural Placemaking and Events Director
Jeremy Carroll, Town Attorney
Mayor Grose called the meeting to order at
6:00 p.m. The Town Clerk
Council Member Liles, Council Member McCarty,
Council Member Stovall, Vice Mayor Mullins, and
Mayor Grose present.
After a Moment of Silence, Kathryn Sowers,
from the
(GFWC) Vinton Woman’s Club led the Pledge of
Allegiance to the U.S. Flag.
announcements, and Council Activities, Council
Member McCarty announced the following: April 9
– Lunch and Learn with Debbie Custer from 12
p.m. to 1 p.m. at Charles Hill Senior Center; April
19 –Shred Event from 9 a.m. to 12 p.m. at the
Municipal Building Parking Lot; April 24 – Arbor
Day Celebration from 11 a.m. to 12 p.m. at the
Vinton Public Library; April 25 and 26 – Dogwood
Festival in Downtown Vinton; and May 26 – Town
Offices Closed for the observance of Memorial
Day.
Council Member McCarty
to visit the
entertainment venues
social media and website for more information.
Vice Mayor Mullins announced the following
Council activities: March 6 – Council Member Liles
attended the Advisory Committee Meeting for the
Comprehensive Plan; March 10 – Council
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attended an Economic Development Project
Discussion with staff; March 26 – Council Member
Public Works Committee Meeting; March 26 –
Committee Meeting for the Comprehensive Plan;
March 26 – Mayor Grose attended
Manager's Reception; March 27 – Council
attended the
Planning Organization Meeting; March 27 –
Mayor Grose attended the R
Alleghany Regional Commission Meeting; April 1
– Council attended the Work Session for the FY26
Budget and Pinwheel Planting
Awareness Month.
Vice Mayor Mullins made a motion to approve
the Consent Agenda as presented with the
minutes of the Regular Meeting on March 18,
2025; the motion was seconded by Council
Member Stovall and carried by the following vote,
with all members voting: Vote 5-0; Yeas (5) –
Liles, McCarty, Mullins, Stovall, Grose; Nays (0) –
None.
March 18, 2025
Under awards, introductions, presentations,
and proclamations, Kathryn Sowers, from the
General Federation of Women’s Clubs (GFWC)
Vinton Woman’s Club, gave a brief presentation
on Child Abuse Awareness Prevention Month and
expressed appreciation towards the Town Council
and Town Staff. Council Member Liles presented
Proclamation to Ms. Sowers.
Under awards, introductions, presentations,
and proclamations, Kathryn Sowers, Executive
Assistant to the
Commerce, gave an update on the Vinton Area
Chamber. Ms. Sowers commented that the
Chamber has
strengthened existing partnerships
commented that
businesses has brought lots of new faces to Town.
The Chamber assisted with Restaurant Week and
encouraged businesses
regional Restaurant Week.
newly elected president, Page Lovern.
work at the Chamber.
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The next item on the agenda was the
Consideration of public comments regarding the
setting of the real estate tax rates for the calendar
year 2025.
The Mayor opened the Public Hearing at 6:18 p.m.
Deputy Town Manager Sexton commented on the
there is an increase in the a
than 1%, a public hearing is required to set the tax
rate even if the rate is staying the same. The Town
increase in the calendar year 2025.
estate tax rate is recommended to stay at $0.07
per $100 of valuation.
Hearing no more comments,
Public Hearing at 6:20 p.m.
Council Member Liles made a motion to
approve the Ordinance regarding the setting of the
real estate tax rate for the calendar year 2025; the
motion was seconded by
McCarty; and carried by the following roll call vote,
with all members voting: Vote 5-0; Yeas (5) –
Liles, McCarty, Stovall, Mullins, Grose; Nays (0) –
None; and
Public Hearing Opened
Public Hearing Closed
Approved Ordinance No. 1066 setting of the real
estate tax rate for the calendar year 2025
Under items requiring action under the
agenda, there was a motion to consider the
adoption of an Ordinance regarding the setting of
rates for the calendar year 2025.
Mr. Sexton commented that the current personal
property
assessed valuation of all machinery and tools.
Staff is recommending no change for the calendar
year 2025 in the personal property tax rate. The
bills for residents will go out later in the month and
are due May 31st.
Vice Mayor Mullins made a motion to approve
the Ordinance regarding the setting of personal
property and machinery and tools tax rates for the
calendar year 2025; the motion was seconded by
Council Member Stovall, carried by the following
Approved Ordinance No. 1067 setting of personal
property and machinery and tools tax rates for the
calendar year 2025
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Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose;
Nays (0) – None.
Under items requiring action under the
agenda, there was a motion to consider the
adoption of a Resolution
percentage for Personal Property Tax Relief in the
Town of Vinton for the 2025 tax year.
Mr. Sexton explained that the Town is proposing
an allocation percentage of 42.17% for Personal
Property Tax Relief for the 2025 calendar year.
This allocation helps reduce the local tax burden
fixed amount of relief funds from the state, and the
goal is to distribute those funds as equitably as
possible among eligible taxpayers.
Vehicles assessed at less than $1,000 in value will
receive 100% tax relief. For vehicles valued over
the previous year, so taxpayers should notice a
slight increase in their relief amount compared to
last year.
Council Member Stovall made a motion to
approve the Resolution
percentage for Personal Property Tax Relief in the
Town of Vinton for the 2025 tax year; seconded
by Vice Mayor Mullins, carried by the following roll
call vote, with all members voting: Vote 5-0; Yeas
(5) – Liles, McCarty, Stovall, Mullins, Grose; Nays
(0) – None.
Approved Resolution No. 2636 setting the
allocation percentage for Personal Property Tax
Relief in the Town of Vinton for the 2025 tax year.
Under items requiring action under the
agenda, there was a presentation of the June 30,
2023, Annual Comprehensive Financial Report by
Brown Edwards & Company, LLP, and a
Resolution considering the approval and
acceptance of said Report.
Edwards & Company, LLP. Ms. Bailey presented
office. She noted that the audit results and related
the March Finance Committee meeting.
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Ms. Bailey explained that Brown Edwards assists
the Town in preparing its financial statements in
Western Virginia Wat
financial statements.
Council expressed their appreciation to Ms. Bailey
for her thorough presentation and the clarity of the
information provided.
Council Member Liles
approve the Resolution approving and accepting
the June 30, 2023
Financial Report by Brown Edwards & Company,
LLP; seconded by Vice Mayor Mullins and carried
voting: Vote 5-0; Yeas (5) –
Stovall, Mullins, Grose; Nays (0) – None
Approved Resolution No. 2637
accepting
Edwards & Company, LLP
Under items requiring action under the
agenda, there was a motion to consider the
adoption of a Resolution
Manager to execute a Second Amendment to the
Memorandum of Understanding (MOU) dated July
1, 2019, between Roanoke County and the Town
of Vinton
Mr. Peters explained that under the current MOU,
refuse tipping fees and E911 emergency services.
During a recent meeting, the renewal of the MOU
was discussed, and the Roanoke County Board
with an emphasis on including provisions against
annexation.
Mr. Peters clarified that this amendment does not
prevent the Town from pursuing annexation in the
pursue annexation, it may forfeit certain benefits
under the MOU, such as revenue sharing.
Council Member
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has no intention of doing so. He stressed the
positive and collaborative working relationship
between the Town and the County, and that this
continue that cooperation.
Mayor Grose asked whether there would be any
penalties if the Town chose to withdraw from the
that early termination would require the Town to
safety expenses. However, if no action is taken by
the Town, there are no penalties—only the loss of
the revenue-
under the MOU.
Council Member McCarty
approve a
Manager to execute a Second Amendment to the
Memorandum of Understanding (MOU) dated July
1, 2019, between Roanoke County and the Town
of Vinton; seconded by Vice Mayor Mullins and
members voting: Vote 5-0; Yeas (5) – Liles,
McCarty, Stovall, Mullins, Grose; Nays (0) – None
Approved Resolution No. 2638 authorizing the
Town Manager to execute a Second Amendment
dated July 1, 2019, between Roanoke County and
the Town of Vinton
Under appointments to boards and
motion to appoint Mandy Adkins to the Roanoke
Executive Member effective April 1, 2025.
Council Member McCarty made a motion to
appoint
Member effective April 1, 2025; the motion was
seconded by Council Member Liles, carried by the
Vote 5-0; Yeas (5) –
Stovall, Grose; Nays (0) – None
Appointed Mandy Adkins to the Roanoke Valley
Regional Cable TV Committee as an Executive
Member effective April 1, 2025.
Town Manager Peters expressed appreciation
to Council and staff for their attendance and
engagement for the fiscal year 2026 Budget Work
Session.
Council expressed appreciation towards staff
for their work on the Budget presentation. Council
expressed appreciation toward
Department for their efforts in
prevention.
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Council Member Liles made a motion to
adjourn the meeting; the motion was seconded by
Vice Mayor Mullins and carried by the following
vote, with all members voting: Vote 5-0; Yeas (5)
– Liles, McCarty, Stovall, Mullins, Grose; Nays (0)
Meeting adjourned
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Antonia Arias-Magallon, Town Clerk
1
MINUTES OF A TOWN COUNCIL WORK SESSION HELD AT 3:00 P.M. ON TUESDAY,
APRIL 1, 2025, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING
LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Laurie J. Mullins, Vice Mayor
Michael W. Stovall
Keith N. Liles
Sabrina M. McCarty
STAFF PRESENT: Richard Peters, Town Manager
Cody Sexton, Deputy Town Manager
Antonia Arias-Magallon, Town Clerk/Administrative Manager
Andrew Keen, Finance Director/Treasurer
Anita McMillan, Planning and Zoning Director
Nathan McClung, Assistant Planning and Zoning Director
Donna Collins, Human Resources/Risk Management Director
Mandy Adkins, Cultural Placemaking and Events Director
William Herndon, Public Works Director
Jill Acker, Assistant Public Works Director
Tim Lawless, Deputy Police Chief
Jamie Hurt, Capital Projects Director
Jill Loope, Special Project Assistant to the Town Manager
Mayor Grose called the work session to order at 3:08 p.m.
Town Manager Pete Peters opened the work session by discussing the collaborative process
with departments in preparing the proposed budget for adoption. He noted that the Town is
currently working on its Comprehensive Plan and will soon begin developing a five-year
Strategic Plan.
Deputy Town Manager Cody Sexton presented a PowerPoint, which is available in the Town
Clerk’s office as part of the permanent record. He began with an overview of revenues, stating
that they are stable and currently sustainable. Major revenue streams such as sales and meal
taxes have shown consistent growth in recent years, attributed to both new and established
restaurants performing well. Continued revenue growth in meals tax is anticipated. Growth in
sales tax seems to be leveling off.
Mr. Peters added that the Town will begin examining reserves with the goal of increasing
fund balances. He also noted that FY25 is the final year for the revenue payments from the
Western Virginia Water Authority (WVWA).
There was a discussion on real estate taxes, with Mr. Peters and Mr. Sexton noting that
Vinton does not rely heavily on this source. Council Member Stovall inquired about ideal
revenue targets. A graph showed that total revenues are expected to decrease gradually in
FY26 and FY27, largely due to one-time payments ending and the inability of natural revenue
growth to keep pace. The proposed revenue for FY26 is $13,435,681.
Mr. Sexton reviewed graphs detailing estimated growth in personal property taxes, business
license taxes, sales taxes, meals taxes, and pari-mutuel taxes. Council Member Stovall also
commented on revenue from pari-mutuel wagering.
2
Mr. Sexton addressed both the General Fund and Capital Fund balances. He explained that
General Fund operating cash and investments support daily expenses, while the Capital
Fund is used for large, one-time projects. He noted the Town often appropriates money in
the middle of the fiscal year as a result of projected surpluses in order to limit growth of the
General Fund balances.
Mr. Sexton and Mr. Peters provided an overview of expenditures, highlighting that the overall
expenditure budget is essentially flat thanks to the prudent management of our department
heads and managers. Personnel expenses make up over half of the budget, including a 3%
COLA, targeted raises for Public Works and Police, adjustments to Town Council salaries,
and no changes to health insurance premiums. Additional expenses of note include annual
paving, which continues to increase as part of a 10-year plan to repave all roads, and funding
for economic development performance agreements.
The payroll budget analysis showed a proposed increase of $383,899 from the adopted FY25
budget. This includes the 3% COLA, a 1.5% raise and class adjustments for Public Works
and Police Department, and a Council salary adjustment.
Mr. Sexton also reviewed community organization funding requests. Council expressed its
opinion on how to distribute the funding.
Regarding the Capital Improvement Program, Mr. Peters noted that up to three quarters-of a
million dollars is potentially needed in to complete the park, with concrete bids forthcoming.
Mr. Sexton concluded with a review of the overall budget balance. Operational revenues are
projected at approximately $12 million, with an additional $500,000.00 from the final WVWA
payment. Planned use of the fund balance totals $913,350.00, which will appear on the
expenditure side as known and anticipated performance agreements. Expenditures include
$4 million for operations, $7 million for personnel, $800,000.00 for paving, $913,350.00 for
performance agreements, and $500,000.00 for capital projects. There is flexibility in
reallocating funds, particularly regarding the WVWA payment.
A final graph illustrated that expenditures are beginning to outpace revenues by 2–3%, which
may require adjustments moving forward.
Following no further discussion, the meeting adjourned at 4:42 p.m.
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Antonia Arias-Magallon, Town Clerk
Meeting Date
April 15, 2025
Department
Public Works
Issue
Consider a motion to adopt a Resolution appropriating funds in the amount of $2192.70 for the
receipt of an insurance claim made on a Town Vehicle that was damaged in a collision.
Summary
On March 12, 2025, a Dodge Ram 2500 pick-up truck was damaged when it collided with a deer on
Washington Ave, causing damage to the truck bumper.
Two checks totaling $2192.70 have been received from Virginia Risk Sharing Association (VRSA)
and deposited in Revenue Account 10035003 190204 Recoveries and Rebates. The checks are for the
payment of loss less the deductible of $500.00 on a 2024 Dodge Ram 2500 pick-up truck VIN ending
7990.
It is necessary to appropriate the $2192.70 to Public Works, Admin Stormwater, Account 10041104
505000 Maintenance and Repairs – Equipment to pay the repair invoices when received.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 15, 2025, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, on March 12, 2025, a Dodge Ram 2500 pick-up truck incurred damage when it
collided with a deer; and
WHEREAS, the proper insurance filing was made to the Virginia Risk Sharing Association
(VRSA) and the amount including a supplemental charge less the $500.00
deductible has been received into the Revenue Account 10035003 190204 –
Recoveries and Rebates in the amount of $2192.70; and
WHEREAS, in order that Buddy’s Auto Body, Inc. can be paid, it is necessary for the Vinton
Town Council to appropriate the funds from the Revenue Account 10035003
190204 – Recoveries and Rebates to the Public Works Operating Budget Account
Number 10041104 505000 Maintenance and Repair of Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
99999999 334401 Appropriations $2192.70
99990000 334404 Estimated Revenue $2192.70
FROM
REVENUE:
10035003 190204 Recoveries and Rebates $2192.70
TO
EXPENDITURE:
10041104 505000 Maintenance & Repair of Equipment $2192.70
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Antonia Arias-Magallon, Town Clerk
Meeting Date
April 15, 2025
Department
Public Works
Issue
Consider a motion to adopt a Resolution appropriating funds in the amount of $623.20 received
for scrap metal to the Public Works budget.
Summary
A check for $623.20 has been received from D. H. Griffin Wrecking Co., Inc. and deposited in
Revenue Account 10035003 190204 Recoveries and Rebates. The check is for scrap metal from the
Public Works Department.
It is necessary to appropriate the $623.20 to Public Works Administration Operating Budget Account
Number 10041104 505040, Maintenance Highways, Streets and Bridges Admin Other.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 15, 2025 AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through
D. H. Griffin Wrecking Co., Inc.; and
WHEREAS, the revenue received from the scrap metal has been received into the Revenue
Account 10035003 190204– Recoveries and Rebates in the amount of $623.20; and
WHEREAS, in order that the money can be used for maintenance and repairs to Public Works
building, it is necessary for the Vinton Town Council to appropriate the funds from
the Revenue Account 10035003 190204 – Recoveries and Rebates to the Public
Works Operating Budget Account Number 10041104 505040, Maintenance
Highways, Streets and Bridges Admin Other Maintenance Cost.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
99990000 334401 Appropriations $623.20
99990000 334004 Estimated Revenue $623.20
FROM
REVENUE:
10035003 190204 Recoveries and Rebates $623.20
TO
EXPENDITURE:
10041104 505040 Maintenance Highway, Streets Adm Other $623.20
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Antonia Magallon, Town Clerk
Meeting Date
April 15, 2025
Department
Planning and Zoning
Issue
Proclamation – Annual Arbor Day Event, April 24, 2025
Summary
The Town of Vinton has been designated as a Tree City USA for the past 23 years. To retain the
Tree City USA designation, the Town is required to hold an Arbor Day Celebration, along with
tree plantings and tree education outreach each year.
Staff has been responsible for securing Virginia Department of Forestry grant funding each year,
including this year, the 24th year, by partnering with Roanoke Valley Urban Forestry Council and
Roanoke Valley-Alleghany Regional Commission (RVARC) in submitting the grant request, with
the Town providing the required matching funds. These funds have enabled the Town to plant
trees on public properties, including the elementary schools in Vinton, Wolf Creek Greenway,
M.A. Banks Park, and on the grounds of Vinton Public Works, Vinton War Memorial, Vinton
Municipal Building, Craig Avenue Recreation Center, and Glade Creek Greenway. This year the
trees will be planted on Town-owned property, along Glade Road across from the Glade Creek
Greenway.
The 2025 Arbor Day Celebration will be celebrated at the Roanoke County-Vinton Branch
Library. The event will be held in the library’s meeting room on Thursday, April 24, 2025,
beginning at 11:00 a.m.
Attachments
Flyer
Program
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
You are Cordially Invited to Attend the
Town of Vinton's
Arbor Day Celebration
Thursday, April 24, 2025, at 11:00 AM.
Located at the Vinton Public Library
Meeting Room
300 S. Pollard St., Vinton, VA 24179
Arbor DayArbor Day
2025 Celebration2025 Celebration
PROCLAMATION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable source giving us paper, wood for our homes, fuel for our fires, and countless other wood products; and
WHEREAS, trees in our town increase property values, enhance the economic vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.
NOW, THEREFORE, Mayor Bradley E. Grose and the Town Council of the Town of Vinton on behalf of all our citizens, do hereby proclaim April 24, 2025, as ARBOR DAY in the Town of Vinton, and urge all citizens to plant trees to gladden the hearts and promote the well-being of this and future generations.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 15th of April 2025.
_______________________________
Bradley E. Grose, Mayor
Meeting Date
April 16, 2024
Department
Administration
Issue
Proclamation for National Public Safety Telecommunicators Week
Summary
The week of April 14 through April 20 has been declared "National Public Safety
Telecommunicators Week" by the Senate and House of Representatives of the United States of
America. The Town of Vinton would like to recognize the Communications Officers of the
Roanoke County Emergency Communications Center, who serve the Town of Vinton and
Roanoke County faithfully and professionally with a proclamation for their service.
Attachments
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the week of April 13th through 19th, 2025, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and
WHEREAS, problems of crime, fire, and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both the moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response systems for the Town of Vinton; and
WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services.
NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim APRIL 13 TO 19, 2025 as NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK in the Town of Vinton and call upon the citizens of the Town of Vinton to observe this week with appropriate ceremonies and activities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 15th of April 2025.
_______________________________
Bradley E. Grose, Mayor
Meeting Date
April 15, 2025
Department
Administration
Issue
Consider adoption of a Resolution approving the 2025-2026 operating budget for the Roanoke
Valley Regional Cable Television Committee in the amount of $627,365.00.
Summary
The annual operating budget of the Roanoke Valley Regional Cable Television must be submitted
for approval by each of the governing bodies after approval by the RVTV Committee. Scott
Ramsburg will be present at the meeting to make comments and answer any questions.
Attachments
Memo-RVTV Operating Budget-FY2025-2026
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 15, 2025 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179.
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2025-2026 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of $627,365.00, of which Vinton’s allocation based on subscribers is four-point one percent
(4.14%), or the amount of $25,973.00 of the total budget.
This Resolution was adopted on motion made by _________________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Antonia Arias-Magallon, Town Clerk
To: Roanoke Regional Cable Television Committee
Re: FY 2026 RVTV Operating Budget
From: Scott Ramsburg, Director
Date: 4/10/25
BACKGROUND INFORMATION:
Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County,
Town of Vinton, and their respective school systems. Since 1993, RVTV has provided government and
educational media services for the three localities, and distributes video content via cablecast, live-stream,
social media and on-demand.
RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by
the three local governments, and it is funded through the Virginia Communications Sales and Use Tax
Revenue paid by telecommunications operators such as Cox Communications and Shentel/GloFiber, as well
as the EG fee paid by customers to each locality. Primary functions of RVTV are as follows:
• Government Meetings & Remote Live Coverage
In 2024, RVTV facilitated the recording, directing and live streaming of (91) government meetings including: (30)
Roanoke county Board meetings (51) Roanoke City Council Meetings and (10) special event social media event
live streams.
• Creative Media Production
RVTV produces original media content for the municipalities we serve. In 2024, RVTV carried out 476 unique
projects including 2,215 minutes (37 hours) of finished video.
• Short-form Video: Productions that are typically 30 seconds to 10 minutes in length, suitable for use on
social media and general public communications efforts.
• Graphic & Print Design: RVTV offers custom creation of digital graphics, and limited print production such
as postcards, flyers and brochures.
• Podcasts: RVTV offers a podcast studio for the use of our partners to record monthly content, which our staff
typically edits into 30-60 minute long productions.
• Archival Photo/Video/Drone & Event Documentation: Includes documentation of municipal events, as well
as the capture of file video, aerial drone video, and still photography for future use.
• Long-form Video: Productions that are typically 11 to 30 minutes in length. This may include recurring
programs (quarterly/monthly) or stand-alone long-form productions by request.
• Distribution - Live Stream 24/7 Video Feed
o RVTV Website www.RVTV.org/live
o Cox Cable - Channel 3
o Comcast Cable – Channel 3
o Shentel/GloFiber Cable – Channel 7
• Distribution – On Demand via Social Media
o RVTV YouTube www.youtube.com/RoanokeValleyTV
o RVTV Facebook www.facebook.com/RoanokeValleyTelevision
o RVTV Instagram www.instagram.com/roanokevalleytelevision/
o RVTV X www.X.com/RoanokeValleyTV
FISCAL IMPACT:
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.)
required cable television providers to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia
in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town
of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television
providers, like Cox and Shentel/GloFiber, to the localities. Additionally, each locality passes an EG fee of $0.20
per subscriber to be used in support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV
budget amount paid by each locality is based on US Census Population Data for each partner government.
Locality US Census Population (2024) Percentage
City of Roanoke 97,171 50.04%
Roanoke County (excl. Vinton) 88,980 45.82%
Town of Vinton 8,043 4.14%
FY 2026 Operating Revenues
Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV team members are included in
the County’s payroll and benefits system. Personnel expenses represent approximately 80% of our budget,
and remain virtually flat for FY 2026 due to staff members moving to a spouse’s insurance plan. Increases to
the non-personnel are largely seen in the computer software budget line, due to increases from vendors and
new fees for service added by our fiscal agent Roanoke County. Overall, requested operating revenues are
increasing only 1.17% versus the previous fiscal year. This finalized budget has been approved and
recommended by the Roanoke Valley Regional Cable Television Committee as of April 10, 2025
Locality FY23 Budget FY24 Budget FY25 Budget FY 26 Budget
City $243,746 $297,033 $311,582 $313,933
County $215,070 $266,085 $282,991 $287,459
Vinton $19,117 $24,077 $25,614 $25,973
From Surplus $27,066__ ___$0_____ __$0__ $0______________
TOTAL $505,000 $587,254 $620,187 $627,365
Capital and Reserve Budgets – Projecting for July 1, 2025
The Capital Budget is appropriated by Regional Cable Television Committee vote as needed, following the 10-year
capital plan laid out by RVTV’s director. Cable Grants represent capital and equipment funds provided through past
franchise agreements. The Operating Reserve is a rollover account representing unused funds from the Operating Budget
from previous years. Committee policies recommend a target balance of the operating reserve of 20%.
PROJECTED C817-9602 (Salem Cable TV Grant)……………………….. $21,892
PROJECTED C817-9603 (Cox Cable Capital Equipment Grant)…………..$570,000
PROJECTED C817-9604 (Operating Reserve)……………………………..$70,000
APPENDIX
Summary of Completed Projects - Calendar Year 2024:
Project Distribution:
Meeting Date
April 15, 2025
Department
Administration
Issue
Consider adoption of a Resolution approving the FY 2025-2026 Annual Operating and Reserves
Budget of the Roanoke Valley Resource Authority in the total amount of $19,116,734.00.
Summary
Council was furnished a copy of the RVRA 2025-2026 operating budget prior to the meeting. In
accordance with the Members Use Agreement, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the RVRA Board.
Jon Lanford, Chief Executive Officer of the RVRA will attend the meeting to make comments and
answer any questions.
Attachments
RVRA Budget Summary
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 15, 2025, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town of Vinton, along with Roanoke County, the City of Roanoke, and the
City of Salem are the governing bodies of the Roanoke Valley Resource
Authority (RVRA); and
WHEREAS, in accordance with the Amended and Restated RVRA Members and Facilities
Use Agreement dated July 1, 2016, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the
RVRA Board; and
WHEREAS, on March 26, 2025, the RVRA Board approved the 2025-2026 annual budget in
the amount of $19,116,734.00.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve
the 2025-2026 operating budget in the amount of $19,116,734.00 to operate and maintain the
Roanoke Valley Resource Authority.
This Resolution shall be effective from and after the date of its adoption.
This Resolution adopted on motion made by ________________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_____________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Antonia Arias-Magallon, Town Clerk
Meeting Date
April 15, 2025
Department
Town Clerk
Issue
Consider nominations for the 2025 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2025 Policy Committees. A
Memo from VML is attached along with the proposed Slate of VML Policy Nominations.
Attachments
2025 VML Policy Nominations Memo
2025 Proposed Slate of VML Policy Nominations
Recommendations
Motion to nominate and approve slate of committee assignments
Town Council
Agenda Summary
March 31, 2025
To: VML Managers and Clerks
From: Michelle Gowdy, Executive Director
Subject: 2025 VML Policy Committee Appointments and Meetings
VML’s 2025 policy process is getting underway!
VML has five policy committees that meet in July to learn about current issues, review current
VML policy positions, revise current positions, propose new positions, and recommend issues
for consideration by VML’s legislative committee.
• Who’s eligible to serve? VML full-member local governments may nominate their
governing body members and appointed staff to serve on a committee.
• How do committees meet? Committee meeting dates and times will be announced soon;
all meetings will be held on Zoom.
• Who from my community has been serving? We are attaching the 2024 committee lists
so you can see who from your local government served on policy committees last year.
These members can ask to continue on the same committee or move to another one.
• If no one served on a committee last year, make some appointments this year! Just
remember that an individual can only serve on one committee per year.
Sign us up! Please use the nominations form to fill in your committee nominees for this year and
email the form to Keyara Johnson at kjohnson@vml.org by May 16.
An explanation of the areas covered by the policy committees and the policy process is attached.
Please email Janet Areson (jareson@vml.org) if you have any questions.
VML 2025 Policy Committee Nominations
I Pl ease return th is fo rm by Ma y 16 to Key ara John so n at VML , e mai l: kj ohn so n@vml.org
Community & Economic Development
ame & T it le: Richard Peters , Town Manager rpeters@vintonva .gov
Name & T itle: Keith N. Liles , Council Member kliles@vintonva .gov
Finance
Name & T itle : Bradley E. Grose , Mayor bgrose@vintonva.gov
ame & T itl e: Cody Sexton , Deputy Town Manager
General Laws
ame & T itl e : Laurie J . Mullins , Council Member lmullins@vintonva .gov
N ame & T itle: Cody Sexton , Deputy Town Manager csexton@vintonva .gov -------------------------~---~-
Human Development & Education
Na me & T itl e : Sabrina McCarty , Council Member smccarty@vintonva .gov
Name & T itl e : Donna Collins , Human Resources/Risk Management Director dcollins@v intonva.gov
Infrastructure (covers Transportation and Environment/Natural Resources)
ame & Ti tl e : Michael W . Stovall , Vice Mayor mwstovall@vintonva .gov
N ame & T itl e: William Herndon , Public Works Director
BETTER COMMUNITIES THROUGH SOUND GOVERNMENT
Meeting Date
April 15, 2025
Department
Council
Issue
Appointments of Council-appointed Officer:
I. Richard W. Peters, Jr., Town Clerk
Summary
Council needs to appoint Mr. Peters needs to be appointed as Town Clerk effective April 25, 2025,
to replace Antonia Arias-Magallon who will be resigning on April 24, 2025, for the remainder of
her term which will end December 31, 2026.
Attachments
None
Recommendations
Motion to approve appointments of Council-appointed Officer
Town Council
Agenda Summary
Meeting Date
April 15, 2025
Department
Public Works
Issue
Public Works Committee
Summary
The Public Works Committee met on March 26, 2025. Bo Herndon, Public Works Director, will
be present to provide a report to Council on what the Committee discussed.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 15, 2025
Department
Finance
Issue
Finance Committee
Summary
The Finance Committee met on April 15, 2025. Andrew Keen, Finance Director, will be present
to provide a report to Council on what the Committee discussed.
Attachments
None
Recommendations
Consider a motion to approve of Financial Statements for March 31, 2025.
Town Council
Agenda Summary
Meeting Date
April 15, 2025
Department
Planning and Zoning
Issue
Community Development Committee
Summary
The Community Development Committee met on April 9, 2025. Mr. McClung will provide a
report on the items discussed at the Committee Meeting.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary