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Home My WebLink About5/6/2025 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 6, 2025 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider a motion to approve the minutes of the Regular Meeting on April 15, 2025 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. New Staff Introductions – Town Manager 2. National Police Officers Week Proclamation (May 11-17) – Council Member Stovall 3. Business Appreciation Month Proclamation – Council Member McCarty 4. National Small Business Week Proclamation (May 4-10) – Council Member Liles 5. 2024 Regional Small Business Veteran of the Year Award Proclamation – Jill Loope G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. ITEMS REQUIRING ACTION Laurie J. Mullins, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 1. Consider a motion to adopt a Resolution authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2025, through June 30, 2026. – Donna Collins 2. Consider the adoption of a Resolution authorizing the Town Manager to execute a Real Property Lease with Option to Purchase Agreement between RSP11, LLC, and the Town for approximately 0.1083 acres located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00. – Jill Loope I. BRIEFINGS 1. Economic Development Update – Jill Loope 2. Overview of Town Manager’s Recommended Budget for FY2025-2026 – Town Manager J. TOWN ATTORNEY K. TOWN MANAGER’S PROJECT UPDATES/COMMENTS L. COUNCIL AND MAYOR M. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: May 14, 2025 – 9:00 a.m. – Public Works Committee Meeting – TOV Annex May 20, 2025 – 3:00 p.m. – Finance Committee Meeting – TOV Annex May 20, 2025 – 6:00 p.m. – Regular Council Meeting – Council Chambers May 26, 2025 – Town Offices Closed in Observance of Memorial Day NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 6, 2025 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of April 15, 2025 Attachments April 15, 2025, minutes Recommendations Motion to approve consent agenda as presented Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, APRIL 15, 2025, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles Sabrina M. McCarty Michael W. Stovall STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Administrative Manager/Town Clerk Nathan McClung, Assistant Planning and Zoning Director Andrew Keen, Finance Director/Treasurer Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief Scott Hurt, Lieutenant Justin Baker, Detective Corporal Mandie Baker, Administrative Assistant Jake Miller, Police Officer Todd Bailey, Detective Sergeant Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk Council Member Liles, Council Member McCarty, Council Member Stovall, Vice Mayor Mullins, and Mayor Grose present. After a Moment of Silence, Nathan McClung led the Pledge of Allegiance to the U.S. Flag. the agenda, there was a request to add an awards recognition under agenda item F,2. announcements, and Council Activities, Council Member McCarty announced the following: April 19 –Shred Event from 9 a.m. to 12 p.m. at the Municipal Building Parking Lot; April 24 – Arbor Day Celebration from 11 a.m. to 12 p.m. at the Vinton Public Library; April 25 and 26 – Dogwood Festival in Downtown Vinton; and May 26 – Town Offices Closed for the observance of Memorial Day. Council Member McCarty to visit the entertainment venues 2 Vice Mayor Mullins announced the following Council activities: April 9 – Council Member Liles and Council Member McCarty Community Development Committee Meeting and April 15 – Grose attended the Finance Committee Meeting. Council Member Liles made a motion to approve the Consent Agenda as presented, the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. April 1, 2025; approved the minutes of the Work Session on April 1, 2025; approved Resolution No. 2639 appropriating funds in the amount of $2192.70 for the receipt of an insurance claim made on a Town Vehicle that was damaged in a collision; approved Resolution No. 2640 budget. Under awards, introductions, presentations, and proclamations, Nathan McClung commented Library on April 24, 2025, from 11 a.m. to 12 p.m. Sign up is available online at the library website. Arbor Day. Ten trees were planted at the previous West Cedar Mobile Home acquired by the Town through a flood mitigation project.. Under awards, introductions, presentations, and proclamations, Roanoke County, was in attendance to receive the National Public Telecommunicators Week Proclamation read by Council Member Stovall. Mr. Davis expressed appreciation to Council and the Town for their recognition Chief Drumond recognized Detective Corporal Justin Baker for completing the Virginia Department of Forensic Science Academy. Jake Miller, Todd Bailey, and Council Member Stovall were program. Chief Drumond recognized Mandie Baker for her support and help while Detective Corporal Baker finished the academy. 3 Detective Corporal Baker appreciated Council and the Police Department for their never-ending support. Detective Corporal Baker Department for their hard work and dedication. Town Manager Peters expressed appreciation toward Town Clerk Arias- working at the Town of Vinton and wished her the best for her future endeavors. Arias-Magallon and wished her the best. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution approving the 2025-2026 operating budget for the Roanoke Valley Regional Cable Television Committee in the total amount of $627,365.00. Scott Ramsburg, Director at Roanoke Valley TV reviewed a PowerPoint Presentation that will be available at the Town Clerk’s Office as part of the permanent record. The amount that RVTV requests from the Town of Vinton is $25,973.00, which is 4.14% of the RVTV budget. RVTV has been a big part of the Town by providing a range promotions, etc. Council expressed appreciation towards RVTV for all that they do for the Town. Council Member McCarty made a motion to approve the Resolution approving the 2025-2026 operating budget for the Roanoke Valley Regional Cable Television Committee in the total amount of $627,365.00.; the motion was seconded by Vice Mayor Mullins, vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved Resolution No. 2641 2025-2026 Valley Regional Cable Television Committee in the total amount of $627,365.00. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution approving the FY 2025- 2026 Annual Operating and Reserves Budget of the Roanoke Valley Resource Authority in the total amount of $19,116,734.00. 4 Jon Lanford, Chief Executive Officer of the Roanoke Valley Resource Authority, presented Finance Manager, was at the meeting to answer any questions needed. Mr. Lanford reviewed the RVRA FY26 Budget Book that will be at the Town The total amount that RVRA is asking for from the Town of Vinton is $190,475. Council expressed appreciation for the report. Council Member Stovall made a motion to approve the Resolution approving the FY 2025- 2026 Annual Operating and Reserves Budget of the Roanoke Valley Resource Authority in the total amount of $19,116,734.00; seconded by Council Member Liles vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved Resolution No. 2642 approving the FY 2025- Budget of the Roanoke Valley Resource Authority in the total amount of $19,116,734.00 With regard to the nominations for the 2025 VML Policy Committees, the Town Clerk commented that Council was polled and provided the proposed slate of nominees and all indicated committee. Council Member Liles approve the Slate of Nominees as presented; the motion was seconded by Vice Mayor Mullins and voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved the 2025 VML Policy Committee's Slate of Nominees as presented Under appointments to boards and commissions motion to appoint Clerk effective April 25, 2025, to replace Antonia Arias-Magallon who will be resigning on April 24, 2025, for the remainder of her term that will end on December 31, 2026. Council Member McCarty appoint Richard Peters Jr. as Town Clerk effective April 25, 2025, to replace Antonia Arias-Magallon remainder of her term that will end on December 31, 2026; the motion was seconded by Vice Mayor Mullins, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Appointed effective April 25, 2025, to replace Antonia Arias- Magallon, who will be resigning on April 24, 2025, for the remainder of her term that will end on December 31, 2026. 5 Under reports from committees, Cody Sexton reported on the March 26, 2025, Committee Meeting. Mr. Sexton reported that the has been graded and topsoiled, and the grass is once the grass reaches a higher level. provided updates on two stormwater projects the Town is pursuing. The Thrasher Church stormwater project is nearly complete— finished, with paving as the final remaining step. and a consultant regarding the roadway. Preparations boring on 3rd Street to conduct an analysis of the substructure of the road. Public Works has been working hard on cleaning up the greenways after spring paving and is working on discussing next year's paving. Under reports from committees, Andrew Keen reported on the April 15, 2025, Finance Committee Meeting. continues to increase, primarily due to business license collections, and is expected to grow further as spring tax payments begin to come in. The Committee mailed on April 22, 2025, and will be due by June 2, 2025. Updates regarding the next phases of the Tyler system were also reviewed. The upcoming capital fund tracking. The FY24 audit is currently expected by mid-May. Lastly, the Committee discussed the Town’s PTO buy- Employees may sell up to 60 hours of paid time off, provided they retain a minimum balance of 80 hours. 6 Council Member Stovall made a motion to adopt the statements for March 2025 seconded by Vice Mayor Mullins, carried by the Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under reports from committees, Nathan McClung reported on the April 9, 2025, Community Development Committee Meeting. Mr. McClung reported that the Committee began projects. The Gish Mill project is moving into its intended goals. The C plans for the multi- renovations to the war memorial. Additional topics included the 70th Annual Dogwood Festival and the upcoming Arbor Day event. The Glade Creek placement of the Wolf Creek Greenway restroom facility. The Committee also considered potential updates to the Town’s entrance signs. Council expressed appreciation toward the staff. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Meeting adjourned APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date May 6, 2025 Department Administration Issue New Staff Introduction Summary Town Manager will introduce new Staff to Council. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date May 6, 2024 Department Council Issue Proclamation - National Police Week (May 11-17) Summary In 1962, President John F. Kennedy declared May 15 as Peace Officers Memorial Day and the week in which it falls as National Police Week. We would like to recognize our law enforcement officers who serve the Town with a proclamation that recognizes National Police Week, which begins on May 11, 2025 and ends on May 17, 2025. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, the members of the Vinton Police Department play an essential role in safeguarding the rights and freedoms of the citizens of the Town of Vinton; and WHEREAS, it is important that all citizens know and understand the problems, duties, and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the Vinton Police Department has grown to be a modern and scientific law enforcement agency and provides a vital public service. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim May 11 to May 17, 2025, as NATIONAL POLICE WEEK in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas that are served by the Vinton Police Department to observe this week and to join Town Council in recognizing officers for their faithful and loyal devotion to duty and dedicated service to their community. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 6th day of May 2025. _______________________________ Bradley E. Grose, Mayor Meeting Date May 6, 2025 Department Council Issue Proclamation – Business Appreciation Month Summary Council will present the Proclamation at the Council Meeting. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, May is Business Appreciation Month in Virginia and was created by the Virginia Department of Housing & Community Development to honor our local businesses; and WHEREAS, Our private sector partners play an integral role in making the Town of Vinton more than just a locality, but a community with unique opportunities and offerings; and WHEREAS, The local business community creates jobs, grows the local tax base, and drives traffic within the Town of Vinton to support the local economy; and WHEREAS, Public-private partnerships are the backbone of economic development which catalyze the attraction of new businesses and the retention and expansion of existing businesses; and WHEREAS, the Town of Vinton recognizes the accomplishments of Vinton’s entrepreneurs, small and medium-size businesses, and major employers that contribute greatly to building and sustaining Vinton’s’ economy. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim the month of May 2025 as SMALL buSINESS APPRECIATION MONTH in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas to recognized small businesses. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 6th day of May 2025. ____________________________ Bradley E. Grose, Mayor Meeting Date May 6, 2025 Department Council Issue Proclamation – National Small Business Week Summary Council will present the Proclamation. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, America’s progress has been driven by people who think big, take risks, and work hard; and WHEREAS, Small business owners capture the essence of that independent spirit and drive to succeed on their own terms; and WHEREAS, the driving economic force behind what makes America strong, and our communities flourish starts with an idea and the courage of individuals with a desire to have their own small business; and WHEREAS, The Town of Vinton’s’ small business community deserves to be celebrated for their dedication and entrepreneurial spirit; and WHEREAS, the Town of Vinton recognizes the accomplishments of Vinton’s entrepreneurs, small businesses, and employers that contribute greatly to building and sustaining Vinton’s’ economy. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim the week of May 4 to May 10, 2025 as NATIONAL SMALL buSINESS WEEk in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas to recognize small businesses. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 6th day of May 2025. ____________________________ Bradley E. Grose, Mayor Meeting Date May 6, 2025 Department Council Issue Recognition – Nadean Carson, Oya Construction Summary Local small business owner, Nadean Carson of Oya Construction, received the Veteran of the Year award from the Greater Roanoke & NRV Small Business Development Center. Attachment N/A Recommendations Present Recognition Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the Town of Vinton recognizes individuals who demonstrate exceptional dedication and service to our community; and WHEREAS, Nadean Carson, a licensed Professional Engineer and U.S. Air Force veteran, has over 20 years of experience in construction and environmental work; and WHEREAS, as the founder and owner of Oya Construction, LLC, a female veteran-owned company based in Vinton, Virginia, Ms. Carson has shown outstanding leadership in stormwater management and erosion control, ensuring environmental compliance and the protection of our waterways; and WHEREAS, Ms. Carson's commitment to community service is exemplified by her participation in Habitat for Humanity's "Women Build" event, where she and her team contributed significantly to constructing homes for families in need; and WHEREAS, her dedication, professional expertise and problem-solving skills have been recognized in publications such as The Roanoker, highlighting her contributions to the construction industry and the community; and WHEREAS, Ms. Carson is the 2024 recipient of the prestigious Greater Roanoke and NRV Veteran-Owned Small Business of the Year Award; and WHEREAS, Ms. Carson continues to inspire others through her professional excellence and community involvement, embodying the values of leadership, service, and environmental stewardship. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, do hereby recognize and honor Nadean Carson for her achievements, outstanding contributions to our community and her unwavering commitment to improving the lives of others. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 6th day of May 2025. ____________________________ Bradley E. Grose, Mayor Meeting Date May 6, 2025 Department Human Resources Issue Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2025, through June 30, 2026. Summary • The Town did not receive an increase for Fiscal Year 2025/2026. • The Key Advantage 500 Plan and the Key Advantage 1000 will continue to be offered. • All employee premiums will remain at the same level. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 6, 2025 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town of Vinton has participated in the State’s group health insurance program (The Local Choice Health Benefits Program) since July 1, 1990; and WHEREAS, each year, participants of the program are required to submit a renewal acceptance to the Virginia Department of Human Resource Management for the new contract year. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize renewal of the Town of Vinton Employees’ group health insurance coverage with the State of Virginia (The Local Choice Program) for the contract year July 1, 2025, through June 30, 2026. This Resolution was adopted on motion made by ___________________, seconded by ___________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: ________________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date May 6, 2025 Department Administration Issue Consider the adoption of a Resolution authorizing the Town Manager to execute a Real Property Lease with Option to Purchase Agreement between RSP11, LLC, and the Town for approximately 0.1083 acres located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00 Summary The owners of the building and restaurant located at 303 South Pollard Street have expressed interest in purchasing the property located at 307 South Pollard Street for the purpose of expanding the restaurant with a physical building addition for cold and dry storage, as well as a semi-enclosed patio for exterior seating and a second-floor residential unit. Town staff and the owners have negotiated terms for a “Real Property Lease with Option to Purchase” that will outline the timeline and requirements of the property improvements and identify the process for transfer of ownership. General Terms of the Lease include: • The town will provide a real estate lease agreement for one (1) year with an additional Three (3) one-year renewals, to provide for adequate time for the owners to meet the minimum required investment and complete construction. • The agreement also provides an Option to Purchase the property, to protect the property on the tenant’s behalf while site improvements are realized and prior to purchasing the property from the town. • The tenant agrees to purchase the property for $20,000 upon completion of the construction improvements. • The tenant will pay an annual rent of $250 for use of the property, which is equivalent to the total annual real estate tax assessment for the property. Town Council Agenda Summary • The tenant will be responsible for maintaining the property and maintain adequate liability and property insurance during the term of the lease agreement, to include all site improvements. • An investment goal of $100,000 has been established to add an addition to the existing building, construct an outdoor dining area and second floor residential unit, and install an enclosed dumpster pad with vehicle access and complete associated landscaping. The Community Development Committee was briefed on the project at multiple committee meetings and is recommending approval of the Lease with Option to Purchase Agreement by Town Council. Attachments Real Property Purchase Option and Property Lease Resolution Recommendations Conduct Public Hearing Motion to adopt Resolution RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 6, 2025 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, RSP11, LLC has requested to lease with an option to purchase certain Town property located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00 in the Town of Vinton, Virginia for the purpose of expanding the Restaurant located at 303 South Pollard Street; and WHEREAS, during the negotiations and discussions between the Town staff, representatives of RSP11, LLC and the Town Attorney, a proposal was negotiated to lease with an option to purchase said property for the terms and conditions set forth in a Real Property Lease with Option to Purchase; and WHEREAS, Town staff recommends that said Real Property Lease with Option to Purchase between the Town and RSP11, LLC be executed to formalize said agreement between the parties. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Real Property Lease with Option to Purchase is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney; and 2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and then to deliver the Real Property Lease with Option to Purchase and any other necessary documents in furtherance of the same. This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date May 6, 2025 Department Economic Development Summary Jill Loope, Special Projects Assistant to the Town Manager will update Council on Economic Development Projects. Attachments No attachments. Recommendations No recommendations. Town Council Agenda Summary Meeting Date May 6, 2025 Department Administration Issue Overview of Town Manager’s Recommended Budget for FY2025-2026 Summary The Town Manager will present the overview of the recommended budget for FY2025-2026. The FY2025-2026 proposed budget will also be placed on the Town’s Citizen Access Portal and on the Town’s website. Attachments None Recommendations No action required Town Council Agenda Summary