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HomeMy WebLinkAbout5/20/2025 - Public Hearing1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 20, 2025 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider a motion to approve the minutes of the Regular Meeting of May 6, 2025 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. GBB/CIDP Awareness Month Proclamation – Council Member McCarty (Rick Forney, Mid-Atlantic Regional Director) 2. National Public Works Week Proclamation – Vice Mayor Mullins 3. Public Works Roadeo Recognitions – Bo Herndon 4. Police Department Promotions – Chief Drumond G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. ITEMS REQUIRING ACTION I. PUBLIC HEARINGS Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 1. Consideration of public comments regarding the proposed FY 2025-2026 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Cody Sexton • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 3, 2025 J. REPORTS FROM COMMITTEES 1. Public Works Committee – Bo Herndon 2. Finance Committee – Andrew Keen a. Consider a motion to approve the Financial Statements for April 30, 2025. K. TOWN ATTORNEY L. TOWN MANAGER’S PROJECT UPDATES/COMMENTS M. COUNCIL AND MAYOR N. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: May 26, 2025 – Town Offices Closed in Observance of Memorial Day June 3, 2025 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 11, 2025 – 9:00 a.m. – Community Development Committee Meeting – TOV Annex June 17, 2025 – 3:00 p.m. – Finance Committee Meeting – TOV Annex June 17, 2025 – 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983 -0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 20, 2025 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 6, 2025 Attachments May 6, 2025, minutes Recommendations Motion to approve the consent agenda as presented Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MAY 6, 2025, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles Sabrina M. McCarty Michael W. Stovall STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Megan Lawless, Executive Assistant to the Town Manager Donna Collins, Human Resources/Risk Management Director Andrew Keen, Finance Director/Treasurer Jill Loope, Special Projects Assistant to the Town Manager Fabricio Drumond, Police Chief Jesse Dibble, Police Corporal Brandon Alterio, Police Sergeant Jason Call, Police Sergeant Daniel Valladarez, Police Officer Julie Tucei, Planning and Zoning Coordinator Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:01 p.m. Mrs. Tucei called the roll with Council Member Liles, Council Member McCarty, Council Member Stovall, Vice Mayor Mullins, and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, and Council Activities, Council Member McCarty announced the following: May 10 – Vinton History Museum Garage Sale from 8 a.m. to 1 p.m. at the Museum; May 26 – Town Offices Closed for the observance of Memorial Day; June 3 – Ribbon Cutting for Glade Creek Greenway Phase 2B from 10:30 a.m. to 11:30 a.m.; June 7 – from 10 a.m. to 1 p.m. Vinton History Museum Ice Cream Social First Saturday Event at the Museum; and June 14 – Mingle at the Market with Filthy Souls and Gasoline Alley. Council Member McCarty encouraged everyone to visit the community's many restaurants and entertainment venues and to follow the Town’s social media and website for more information. 2 Vice Mayor Mullins announced the following Council activities: April 17 – Mayor Brad Grose attended William Byrd High School’s Navy National Defense Cadet Corps First Military Ball; April 24 – Vice Mayor Laurie Mullins and Council Member Sabrina McCarty attended Town of Vinton Arbor Day Celebration at the Vinton Branch Library; April 24 – Council Member Mike Stovall attended the RVTPO meeting; April 26 – Mayor Brad Grose, Vice Mayor Laurie Mullins, and Council Members Keith Liles, Sabrina McCarty and Mike Stovall attended the 70th Annual Dogwood Festival; April 29 – Council Member Keith Liles attended the Vinton Planning Commission Work Session; April 30 – Mayor Brad Grose attended a Staff Meeting with the Town Manager and staff; and April 30 – Council Member Keith Liles attended the Comprehensive Plan 2050 Citizen Advisory Committee. Under requests to postpone, add to, or change the agenda, there were no requests for postponements, additions, or changes. Council Member Stovall made a motion to approve the Consent Agenda as presented with the minutes of the Regular Meeting on April 15, 2025; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved the minutes of the Regular Meeting on April 15, 2025. Under awards, introductions, presentations, and proclamations, Mr. Peters introduced the new Executive Assistant to the Town Manager, Megan Lawless. He also thanked Ms. Tucei for helping with the Council Meeting tonight. Mr. Peters mentioned that Ms. Lawless is wife to Deputy Chief of Police Tim Lawless. Ms. Lawless said she is very happy to be here. Everyone welcomed her aboard. Council Member Stovall read a proclamation for National Police Officers Week from May 11 to May 17. Mayor Grose thanked him. Mr. Stovall presented the proclamation to Chief Drummond and the officers who were in attendance. Chief Drummond thanked the Council for their support, and he said it is a privilege to serve alongside the officers of the department. 3 Council Member McCarty read a proclamation for Business Appreciation Month for May. Council Member Liles read the National Small Business Week Proclamation for May 4 to 10. Ms. Loope said May is the time that we pause to say thanks to our small businesses, over 600 in the Town. She introduced Heather Fay and Tom Tanner from the Greater Roanoke and New River Valley Small Business Development Center She also introduced Nadean Carson of Oya Construction, LLC., who was awarded the 2024 Regional Small Business Veteran of the Year for her business located in the Town that began in the Gauntlet. Vice Mayor Mullins read a Proclamation for Ms. Carson from the Town of Vinton. Ms. Loope thanked Ms. Carson for her hard work and energy. Ms. Carson expressed thanks to the Town of Vinton and Mr. Peters. Under citizen comments and petitions, there were no comments or petitions from citizens. Under items requiring action on the agenda, there was a motion to adopt a Resolution authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2025, through June 30, 2026. Ms. Collins presented the Resolution for the employee health insurance. She reported that the Town will continue to offer the same health insurance plans with no cost increase. She also said that the Town is still able to offer free coverage for the employees. Council Member Stovall stated that giving the employees a pay raise and not raising the cost of insurance is a job well done. Mayor Grose said he appreciates the efforts of the Town Staff to stay healthy. Council Member McCarty made a motion to authorize the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2025, through June 30, 2026; the motion was seconded by Vice Mayor Mullins, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved Resolution No. 2643 authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2025, through June 30, 2026. 4 Ms. Collins informed them about the Field of Honor which will consist of 300 American flags on the lawn of the Vinton War Memorial in honor of our veterans and first responders. She said they are looking for volunteers on May 9 at 10 a.m. to assist with setting up the flags. Mayor Grose thanked Ms. Collins and Town Staff for putting together the Field of Honor display. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution authorizing the Town Manager to execute a Real Property Lease with Option to Purchase Agreement between RSP11, LLC, and the Town for approximately 0.1083 acres located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00. Ms. Loope stated that the Town has renegotiated the lease with the owner of 307 S. Pollard Street. The Town worked with the property owner to develop a lease/purchase agreement very similar to the one we had in place before. The plan is to construct a two-story building to expand the restaurant with a first floor for additional seating with a deck/patio for outdoor dining and cold storage in the back. The second floor will consist of a residential unit. The purchase price is $20,000 with a $100,000 estimated investment. Ms. Loope said it would be a one-year lease with three-one- year renewals for $250.00 a year. Again, this is very similar to the first agreement that was in place, with a few exceptions. There were no comments or questions about this from the Town Council. Council Member Liles made a motion to authorize the Town Manager to execute a Real Property Lease with Option to Purchase Agreement between RSP11, LLC, and the Town for approximately 0.1083 acres located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00; seconded by Council Member Stovall, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved Resolution No. 2644 authorizing the Town Manager to execute a Real Property Lease with Option to Purchase Agreement between RSP11, LLC, and the Town for approximately 0.1083 acres located at 307 South Pollard Street, identified as Tax Parcel Number 060.15-07-43.00 Under briefings, Ms. Loope provided an update on Economic Development in the Town. Ms. Loope 5 reported that the Town has nearly completed the purchase of the DR Music property. The site has been stabilized, and the Town is working with the surrounding property owners to rebuild the project. There are various approaches being evaluated from a phased-in version of the project to a full-scale build-out, which can include a combination of retail and residential uses with the number of units and total square footage to be determined. A grant request of $734,810 from Virginia Housing has been submitted for the maximum build out, and it has not been determined which approach will be implemented yet. Ms. Loope also reported that there is a degree of anxiety over cost control, which is causing uncertainty with investors to take risks with new project investments. She said that escalation in pricing for materials is a great consideration in the decision-making process. Ms. Loope also briefed the Council on the 7 Walnut/McClung Property. The lease agreement has been signed between the Town and the property owner, and the structural assessment and asbestos survey have been completed. The Phase II ESA is currently underway. Ms. Loope stated that the Town is planning to issue a request for proposals to give interested developers an opportunity to secure a sublease to manage the build-out and operations for a multi-tenant space. This will involve a complex financial analysis by a developer who will analyze the cost of improvements and the return on investment to convert the space into a multi- tenant building. Ms. Loope also briefed Council on the Gish Mill project. She stated that the project has progressed from stabilization of the structure to rehabilitation. Interior construction is underway with an opening planned by Spring of 2026. For the Hotel Project, Ms. Loope said that the site plan has been submitted, and construction is expected to begin by the end of May (or early June) and will continue over the next year. Staff are working with the general contractor to assist with securing local sub-contractors for the site work and construction activities. They are strong supporters of using local contractors, which is encouraged and appreciated. Also, the Certificate of Occupancy has been issued for their Charlottesville hotel, which is now open and had 6 more than 30 guests to date. A grand opening will be planned soon, and they will inform the Town of the date if leadership and Council would like to attend. Ms. Loope reported that construction is underway at Stone Plaza, and they are halfway done with the walkway from Lee Street and Walnut Avenue to Pollard Street. The improvements being made are ADA compliant. She said that the McClung parking lot is already being used as it was intended with people parking there and using the walkway as a connector to Pollard Street. Design plans for the public space are being evaluated to maximize the aesthetics, appeal and functionality of the space for the public. This could potentially include unique features that are incorporated into the plaza. She said they are two weeks ahead of schedule with the project expected to be completed in June. Lastly, Ms. Loope stated that the Virginia Energy Grant through the US Department of Energy has made available for $1.6 million in block grants to Virginia communities for marketing, education and outreach grants. Vinton has received $100,000 in two grants totaling $200,000 for capacity building, education and training to boost staff for energy auditor education, certification and training. The overall objective of the program is to secure and train a total of 10 individuals to become certified residential energy auditors, which will expand the local workforce capable of performing high-quality home energy assessments. The Town will partner with a third-party provider that will coordinate the training and certifications for these individuals. The grant will require minimal staff involvement, oversight and administration. Under briefings, Mr. Peters provided an overview of the Town Manager’s Recommended Budget for FY 2025-2026. Mr. Peters presented a PowerPoint presentation, a copy of which will be made a part of the permanent record of this meeting. He stated that the budget looks very similar to what they saw a few weeks ago, but that some numbers have been updated since then. He mentioned that nothing negative came out of the Governor’s announcements last Friday. He again mentioned that there is not a lot of new information, just updated numbers. Mr. Peters reviewed the six 7 goals for the presentation tonight that are included in his PowerPoint. He mentioned that the fund balance is the Town’s reserves. He stated that the Town has been using one-time money to fund Capital Improvement Program (CIP) items. He said that we have been able to draw good interest rates. However, the fund balance is drawing down. He stated we are proposing to use about $900,000 this year for Economic Development Performance Agreements. He mentioned that it is typical of local governments to use the fund balance for these types of items. Mr. Peters said the Town will receive the last payment from the Western Virginia Water Authority this year for the water system. He pointed out that the economy has been doing well up to now. He said that the Town has Rosie’s and has added some new restaurants to the area. Mr. Peters said there is caution about the economy in the forecast. He mentioned that there is still growth in our revenue, but it is not as much as years past. He reviewed the major revenue sources—real estate, personal property, business licenses, state sales, meals, and pari-mutuel. He stated that the projections are cautious due to the economy. Mr. Peters said that the numbers shown for Rosie’s do not factor in any potential new legislation from the State of Virginia regarding how much the Town receives. Mr. Peters mentioned that the Town Department’s expenditures are flat, with most increases in personnel. He stated that it takes good compensation to attract and retain good talent. He said that other major expenditures include the annual paving and the Economic Development Performance Agreements. He pointed out that the Police Department and the Public Works Department make up half of the Town’s budget. They are the largest and have the most employees. Mr. Peters said that a three percent raise across the board is proposed for employees, plus a targeted additional 1.5% raise for the Police and Public Works Departments. He stated that there is a lot of competition for employees in those departments. He said it will also help with the Public Works staff being able to make fair wages. Next, Mr. Peters showed a slide in the PowerPoint presentation which illustrated the contributions to be made to community organizations. He also briefly went over the (CIP) items for this year, including a streetsweeper, which was prioritized over a knuckleboom truck; Downtown furniture which is needed for the lower block of Pollard Street; HVAC upgrades for Public Works; 8 Gateway Entrance Signs, which will be fabricated and installed in July possibly; and the Vinton History Museum cargo lift which may or may not need all of the planned $50,000. Vice Mayor Mullins asked where the Town had landed on the multi-generational park. Mr. Peters stated that we may have a mid-year request to complete the park, and the funds will come from fund balance. He mentioned that names for the park have been looked at, and they may come back to Council to help with the selection of the final name for it. Next. Mr. Peters reviewed a slide showing a balanced general fund budget of $13,557,181. He reminded the Council that there will be a Public Hearing on May 20 for the budget, with June 3 being the budget adoption meeting. He asked them to let Mr. Sexton or Mr. Keen know if there are any questions about the budget. Mayor Grose thanked staff for all the hard work on the budget. Mr. Peters thanked his team for all their hard work. Mayor Grose asked if there were any other questions, and there were none. Under the Town Attorney portion of the agenda, Mr. Carroll reported that the Town will be closing next week on May 15 tentatively, on the DR Music lot in Downtown. He stated that the lot is covered by the Town’s insurance in the meantime. 9 Under the Town Manager’s Project Updates/Comments, Mr. Peters acknowledged the Vinton Dogwood Festival and its volunteers. He said they provided an adequate number of volunteers to work with Town staff during the event and said they put on a great show. He recognized the Special Programs, Police and Public Works staff for working on the festival this year. Mr. Peters said the weather and attendance were great. He also appreciated the Council’s participation. He thanked the Town staff and volunteers. Mr. Peters said the fireworks at the Farmers’ Market were incredible. He stated that they were not much smaller than the July 4th fireworks shows the Town holds. He said the company who supplies the fireworks, Grucci, did a great job on them. Mayor Grose said he received numerous comments about how nice the festival was this year. He said it is a wonderful Town tradition, and he said that the Dogwood Festival Committee and Town staff should be very proud of it. Mayor Grose stated that the Dogwood Festival’s car show at the new parking lot received a lot of praise from participants. He also mentioned that it is amazing how quickly our Public Works staff cleans up after the festival. Under the Council and Mayor portion of the agenda, Council Member Stovall echoed Mayor Grose’s comments on the Vinton Dogwood Festival. He said there were a lot of people in attendance this year. He mentioned that Angie Chewning from the Vinton Chamber told him they had 191 vendors at the festival this year. He said that the people loved the free cupcakes the festival had in honor of their 70th year. Council Member Stovall also commended Dale Wilkinson who he said has put his fingerprint on the Town. Mr. Stovall said he is proud of Mr. Wilkinson’s work, and he said he tips his hat to him. Vice Mayor Mullins commended Mr. Peters for all his work on the Dogwood Festival, as well as the Vinton Police and Public Works Departments. She said she noticed that there were a lot of people from outside Vinton who attended the festival which she thought was remarkable. Vice Mayor Mullins also mentioned that she had a fun day attending the Town’s Arbor Day Celebration and seeing Smokey Bear there. Mayor Grose commended her for the video interview with RVTV for the Arbor Day Celebration. 10 Council Member McCarty said Vice Mayor Mullins did a great job at the Arbor Day Celebration at the library. She also mentioned that there is a lot going on at the Vinton Library and she recommended people go check out all the activities they have there. She said she was very thankful the weather was nice for the Dogwood Festival this year. Council Member Liles said the Dogwood Festival this year was fantastic. He said he really liked the car show at the new parking lot. He reiterated what Council Member Stovall said about Dale Wilkinson. He said that Mr. Wilkinson likes to stay behind the scenes on his projects. He mentioned that work has been going on for a year on the Comprehensive Plan Update and mentioned that they just had their last advisory committee meeting in April. Mayor Grose said the Comprehensive Plan is very important to the Town. He thanked Council Member Liles for his involvement in it. Council Member Liles showed appreciation for the citizens who have participated in the process. Mayor Grose stated that we are fortunate to have Mr. Wilkinson interested in our Town. He also said that the Vinton Dogwood Festival was great this year. Mayor Grose mentioned that he had attended the ROTC ball, and it was a wonderful tradition that has been brought back. He said the highlight was the grog. Mayor Grose recommended others attend the event if they have an opportunity in the future. Vice Mayor Mullins made a motion to adjourn the meeting at 7:14 p.m.; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Meeting adjourned APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date May 20, 2025 Department Council Issue Proclamation – GBB/CIDP Awareness Month Summary Rick Forney, GBS/CIDP Mid-Atlantic Regional Director & Southwest Virginia Liaison, will be present at the meeting to make brief comments and accept this Proclamation. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the month of May has been designated as "GBS and CIDP Awareness Month" to educate the public and to focus attention on Guillain-Barre Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP), rare, paralyzing, and potentially Catastrophic disorders of the peripheral nerves; and WHEREAS, the cause of GBS and CIDP is unknown. The length of the illness is unpredictable. It is characterized by the rapid onset of weakness and often paralysis of the legs, arms, breathing muscles, and face. Usually, months of hospital care are required, with patients and families facing an uncertain future, not knowing if and when recovery will occur. Some may face long-term disabilities of varying degrees. GBS or CIDP can develop in any person at any age, regardless of gender or ethnic background; and WHEREAS, in 1980, the Guillain-Barre Foundation International (now the GBS/CIDP Foundation International), was founded to provide a support network to patients and their families through the national office headquartered in Philadelphia and its 180 chapters with more than 40,000 members throughout the United States, Canada, Asia, Europe, Australia, South America, and South Africa; and WHEREAS, Rick Forney is the Liaison for the local area chapter, serving as the link between patients, physicians, nurses, and families. The Foundation provides educational materials, including a comprehensive booklet, "GBS, an Overview for the Layperson," and newsletters, as well as funding medical research and conducting symposia; and WHEREAS, the Foundations Medical Advisory Board includes prominent neurologists active in GBS and CIDP research, leading physicians in rehabilitation medicine, and physicians who, themselves, have had the disorder. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim the month of May 2025 as GBS/CIDP AWARENESS MONTH in the Town of Vinton and encourage all the citizens to recognize the importance of raising awareness of GBS and CIDP. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia, to be affixed on this 20th day of May 2025. _______________________________ Bradley E. Grose, Mayor Meeting Date May 20, 2025 Department Public Works Issue Proclamation – National Public Works Week Summary The American Public Works Association advocates the recognition and celebration of Public Works Week in all cities, counties, and towns across the U.S. The Week proudly honors the vital contribution public works professionals make every day that leads to healthier, happier, more vibrant communities. "People, Purpose, Presence" is the theme for the 2025 National Public Works Week poster. This year’s theme highlights three cornerstone ideals that motivate public works professionals to serve in their communities every day. Meeting the needs of people is what gives public works its sense of purpose. Many times, public works professionals will never meet those whose lives have been impacted because when things are going right, no one knows that public works is there. Yet, with or without fanfare, public works is ever present, working in the background to advance quality of life for all. For sixty-five years, this celebration has highlighted the impact that public works has on our daily lives. Our community of 8,000 citizens in the Town depends on the men and women of the public works profession who work tirelessly every day and often at night and on weekends, under all weather conditions with quiet dedication to make our communities dynamic places to live and work. Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S. House, and Governor of Virginia. This will be the twentieth year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, Public Works services provided in the Town are an integral part of our citizens, institutions, businesses, and industries' everyday lives and well-being; and WHEREAS, public support of the importance of effective and efficient Public Works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal, and stormwater collection, improves the morale and performance of Public Works staff; and WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly depend on these vital Public Works services; and WHEREAS, Public Works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff Public Works is positively influenced by the citizens’ attitude and understanding of the important services the staff provides. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim May 18, 2025, to May 24, 2025, as NATIONAL PubLIC WORkS WEEk in the Town of Vinton. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 20th day of May 2025. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 20, 2025 Department Public Works Issue Recognition of Garrett Chappell, Keith Childress, Andrew Critcher, Jason Davison and Steven Newman. Summary Bo Herndon will recognize Garrett Chappell for placing 1st in the Knuckleboom Competition, Keith Childress for placing 2nd in the Snow Plow Competition, Andrew Critcher for placing 1st in the Zero Turn Competition, Jason Davison for placing 1st in the Bucket Truck and 2nd in the Knuckleboom Competitions and Steven Newman for placing 3rd in the Zero Turn Competition at the Southwest Virginia Public Works (SWVA-PW) Academy Roadeo at the Berglund Center on April 2, 2025 Recommendations Present Certificates Town Council Agenda Summary Meeting Date May 20, 2025 Department Police Issue New Staff Promotions Summary Chief Drumond will introduce Jason Call as Sergeant and Andew Hagy as Corporal Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date May 20, 2025 Department Administration Issue Consideration of public comments regarding the proposed FY2025-2026 Town of Vinton Budget Summary This year’s budget represents a balanced budget with an optimistically outlook. The proposed FY26 Budget for the General Fund totals $13,557,181, which represents a decrease of 0.40% or $53,810 under the previous fiscal year. The proposed FY26 Budget for all funds totals $14,061,181, which represents an overall decrease of 5.48%. This overall decrease for all funds is primarily due to the elimination of the Stormwater Fund as a standalone fund. Its operations and projects are now in the General Fund. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY25 budget, is as follows: Proposed FY26 Adopted FY25 $ Variance % Variance General Fund 13,557,181 13,610,991 (53,810) (0.40%) Grant Fund 4,000 4,000 - 0.00% Capital Fund 500,000 660,000 (160,000) (24.24%) Stormwater Fund - 601,534 (601,534) (100.00%) Total 14,061,181 14,876,525 (815,344) (5.48%) The Notice of this Public Hearing was advertised in The Vinton Messenger on May 8 and May 15, 2025. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments Draft Ordinance Recommendations Conduct Public Hearing Action to be taken on June 3, 2025 Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 3, 2025 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2025, to June 30, 2026, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2025, and ending June 30, 2026, be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the Department of Law and the Department of Finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2025. This Ordinance adopted on motion made by __________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Richard W. Peters, Jr., Town Clerk Revenues Total All Funds General Fund $13,557,181 Grant Fund $4,000 Capital Fund $500,000 Total Revenues $14,061,181 Expenditures General Fund: Town Council $184,066 Town Manager's Office 579,980 Human Resources 297,219 Treasurer/Finance Department 884,299 Police Department 3,209,751 Police/Animal Control 4,100 Public Works Administration 638,462 Maintenance/Highways/Streets/Bridges 1,752,285 Snow and Ice Removal 20,600 Refuse Collection 604,448 Recycling 75,353 Building & Grounds 512,009 War Memorial 399,150 Special Programs 298,810 Planning & Zoning 514,628 Economic Development 98,913 Town Museum 23,117 Commonwealth Attorney 45,000 Town Attorney 35,000 E911/Communications Services 150,000 Traffic Signs and Street Light 110,000 General Property 2,300 Health Department 26,000 Greenway 11,000 Vinton Veterans Monument 5,000 Performance Agreements 913,350 Public Transportation 80,000 Vinton Business Center 2,850 Audit 65,000 Fire & EMS 2,385 Debt Retirement 859,458 Stormwater Administration 160,142 Stormwater Street and Road Cleaning 123,593 Stormwater Operations 368,913 Transfer to Other Funds 500,000 Total General Fund $13,557,181 Grant Fund: VML Risk Management Grant $4,000 Total Grant Fund $4,000 Capital Fund: Public Works $280,000 Building and Grounds 27,500 Town Museum 50,000 Economic Development 142,500 Total Capital Fund $500,000 Total Combined Expenditures $14,061,181 Meeting Date May 20, 2025 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on May 14, 2025. Bo Herndon, Public Works Director, will be present to provide a report to Council on what the Committee discussed. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date May 20, 2025 Department Finance Issue Finance Committee Summary The Finance Committee met on May 20, 2025. Andrew Keen, Finance Director, will be present to provide a report to Council on what the Committee discussed. Attachments None Recommendations Consider a motion to approve of Financial Statements for April 30, 2025. Town Council Agenda Summary