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Home My WebLink About5/19/2026 - Public Hearing 1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 19, 2026 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider a motion to approve the minutes of the Regular Meeting of May 5, 2026 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. ALS Awareness Month Proclamation – Council Member Liles 2. GBB/CIDP Awareness Month Proclamation – Council Member McCarty (Rick Forney, Mid-Atlantic Regional Director) 3. National Public Works Week Proclamation – Vice Mayor Mullins 4. Public Works Roadeo Recognitions – William ‘Bo’ Herndon, Director of Public Works 5. GFAO Distinguished Budget Award – Cody Sexton, Deputy Town Manager G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 H. BRIEFINGS 1. Proposed changes to the Employee Handbook – Donna Collins, Director of Human Resources & Risk Management 2. Second Amended and Restated Intergovernmental Agreement regarding the Roanoke Valley Greenway – Cody Sexton, Deputy Town Manager • Action to be taken on June 2, 2026 3. Overview of Town Manager’s Recommended Budget for FY2026-2027 – Richard “Pete” Peters, Town Manager I. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution in support of a newly established sub-committee under the Community Development Committee – Richard “Pete” Peters, Town Manager J. PUBLIC HEARINGS 1. Consideration of public comments regarding the proposed FY 2026-2027 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Cody Sexton, Deputy Town Manager • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 2, 2026 2. Consideration of public comments regarding the proposed Rate Changes for the Vinton War Memorial to be effective May 19, 2026. a. Open Public Hearing • Report from Staff – Mandy Adkins, Director of Cultural Placemaking and Events • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider adoption of a Resolution to accept the proposed rates. 3. Consideration of public comments concerning the proposed amendment and additional appropriation to the Town of Vinton’s FY2025-2026 budget to appropriate funding for the purchase of real property in the total amount of $260,000.00. The action will amend revenue and expenditure lines in both the Town’s General Fund and the Town’s Capital Fund for a total across both funds in the amount of $440,000.00. a. Open Public Hearing • Report from Staff – Cody Sexton, Deputy Town Manager • Receive public comments • Council discussion and questions b. Close Public Hearing 3 c. Consider the adoption of a Resolution to amend the Town of Vinton’s FY2025- 2026 budget to appropriate funding for the purchase of real property in the total amount of $440,000.00. K. APPOINTMENTS TO BOARD/COMISSIONS/COMMITTEES 1. Council-appointed Committees a. Sub-Committee to review all RFPs for the Town of Vinton L. REPORTS FROM COMMITTEES 1. Finance Committee – Tiffany Stewart, Interim Director of Finance a. Consider a motion to approve the Financial Statements for April 30, 2026. M. TOWN ATTORNEY N. TOWN MANAGER’S PROJECT UPDATES/COMMENTS O. COUNCIL AND MAYOR P. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: May 25, 2026 – Town Offices Closed in Observance of Memorial Day May 27, 2026 – 10:30 a.m. – Public Works Committee Meeting – TOV Annex June 2, 2026 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 10, 2026 – 9:00 a.m. – Community Development Committee Meeting – TOV Annex June 16, 2026 – 3:00 p.m. – Finance Committee Meeting – TOV Annex June 16, 2026 – 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983 -0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 19, 2026 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 5, 2026 Attachments Minutes Recommendations Motion to approve the consent agenda as presented Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MAY 5, 2026, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles Sabrina M. McCarty Michael W. Stovall STAFF PRESENT: Cody Sexton, Deputy Town Manager Megan Lawless, Town Clerk Jeremy Carroll, Town Attorney Tiffany Stewart, Interim Director of Finance Fabricio Drumond, Chief of Police Tim Lawless, Deputy Chief of Police Andrew Hagy, Corporal Mandie Baker, Executive Assistant to the Chief of Police Nathan McClung, Assistant Director of Planning and Zoning Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Stovall, Vice Mayor Mullins, Grose present. After a Moment of Silence,Mrs. Baker led the Pledge of Allegiance. Announcements, and Council Activities, Council Member McCarty announced the following events: May 15 – sponsored by Vinton Area Chamber of Commerce; May 25 – Town offices will be closed in observance of Memorial Day. Vice Mayor Mullins announced the following Council activities: April 22 – Council Member Liles and Council Member McCarty April 23 – April 25 – April 30 – Cutting Ceremony for the Glade Creek Greenway; May 5 – Regional Chamber Legislative Wrap Up seminar. Requests order of agenda items, no requests were offered. 2 Council Member Stovall made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, 21, 2026. Under Awards, Introductions, Presentations, Partnership presented the 2025 Annual Report. He showed a PowerPoint presentation highlighting the employment support. This presentation is on file at the Town Clerk’s office as part of the permanent record. Roanoke Regional Partnership’s economic impact reached a new record at $396.9 million with 555 was $175.9 million with 715 new jobs. growing. Mr. Hull reported 679 project opportunities, which was a 38% increase from 2024. 37,591 email contacts. The Roanoke region received national recognition. Livibility.com named the region in the Top 100 Best Places to Live in 2025. Roanoke was named #2 on USA Today’s 10 Best Destinations for Fall Colors and named in the top 1/3 among metros in the 2025 Best Places for Food and Beverage Manufacturing Report. outdoor developments such as In- Park, expanded trails on Mill Mountain, Craig- track, New River access and campsites at Explore Park, and the Jackson River Scenic Trail. Roanoke saw two times the growth since 2020 with 1,949 new residents in 2025. Regional Partnership and for the staff. He values 3 Under Awards, Introductions, Presentations, Council Member Liles read the proclamation recognizing the week of May 3-9, 2026, as Small Business Week in the Town of Vinton and called surrounding areas to recognize small businesses. Under Awards, Introductions, Presentations, recognizing May 11-16, 2026, as National Police Day. Town Council called upon all citizens that are served by the Vinton Police Department to observe this week and to recognize officers for their faithful and loyal devotion to duty and dedicated service to their community. Under Awards, Introductions, Presentations, Chief Drumond introduced a new division within the Vinton Police Department operates on four foundations that they believe build resilient individuals and strengthens the agency. Those foundations are faith, family, fitness, and experts. partnership with Shield Chaplaincy. This organization has three chaplains and two canines: Darren Potter, Gareth Stephenson, Adam Hughes, they provide full-time chaplain services to support Commonwealth of Virginia. Shield Chaplaincy will be a part of the Wellness Division. introduction. volunteering in 2009 when he noticed the need for this type of service. Once he got involved in the law enforcement community, he felt the need to start Sheild Chaplaincy to offer more services. Mayor Grose shared that he and Council are very proud of the Vinton Police Department. Council Member McCarty shared appreciation for the police department and Chief Drumond. 4 Council Member Stovall thanked Shield Chaplaincy for the services they offer, and work performed by the police department. Council Member Liles expressed gratitude for the police department. Chief Drumond then shared information on Impact and off the job. He then int Support Team within the Wellness Division. Chief Drumond recognized Mandie Baker and Jake National Association of Sports Medicine in support of the new Wellness Division coaching, weight loss management, nutrition, and mental toughness. Lastly, Chief Drumond recognized Corporal Hagy as Officer of the Year. Corporal Hagy consistently demonstrated a level of follow. His work ethic, attention to detail, and ability what it means to serve with purpose and discipline in today’s law enforcement environment. Hagy. Under Citizens’ Comments and Petitions, no comments were offered. Under Briefings, there were none. Under Items Requiring Action, there were none. Under Public Hearing, there were none. Under Appointments to none. Under Reports from Committee, Mr. McClung shared details from the Community Development 5 Committee meeting that was held on April 22, 2026. McGimsey Property – The RFP has been issued with a due date of April 30, 2026. involve high density residential in that parcel. Avenue): This property is compiled of five parcels. some design work for this project. The goal is to have a mixed-use space. Staff have met with the expectations, and Town requirements. environmental funding to help with some mitigation as there was some paint left in the building. National Chain/Franchise Updates: There are prospects, individual companies, building plans for properties within Vinton. The Planning and Zoning Department is going to Planning, to complete this study. This study should take approximately six months. Mr. McClung shared that Mandy Adkins, Director of Cultural Placemaking and Events, shared the new proposed Vinton War Memorial rental rates, and Jamie Hurt, Director of Capital Projects, shared an update Vinton War Memorial. new crosswalk across from the McClung Parking Lot that was a due diligence project in relation to the E. Lee Avenue Redevelopment Project. This is a VDOT Smart Scale Project that is in the right-of-way phase now. VDOT is currently meeting with property owners to discuss right-of-way acquisitions and different impact costs. 6 3rd Street Stormwater Improvements and FDR Engineering: A lot of stormwater improvements have to be implemented in addition to the FDR process. The funding of this project will be phased out over two fiscal years. how narrow this street is. The committee decided that no changes would be made to the street. FY2027 Budget and CIP Discussion: There was a brief discussion on the budget and CIP. overview of the code enforcement process in the Town of Vinton. Council shared appreciation for the briefing. There were no questions from Council. Under Town Attorney, no comments were offered. Under Town Manager’s Projects Updates, Mr. Sexton shared that the Shred Event from May 2, 2026, brought in 159 vehicles with 7,700 pounds of paper. Feeding Southwest Virginia They monetary donations. All donations combined will provide over 1,450 meals. Also, Mr. Sexton successful fundraiser. Mr. Sexton then thanked the Dogwood Committee for the 71st estimated that attendance reached a new record. The Town will collected. Mr. Sexton development department. planning to pave Virginia Avenue and Hardy Road from S. Pollard Street up to Clearview Drive. This week of May 10. 7 Council was reminded that the Public Hearing for the FY2027 budget will take place on May 19, 2026 FY2027 budget will take place on June 2. Lastly, Mr. Sexton recognized National Municipal Clerk’s Week. Council. Under Council and Mayor Comments, Council Member Stovall commented on the Dogwood Festival and the crowds that were in restaurants such as Pollard 107 and Pok-e-Joe’s. Vice Mayor Mullins complimented the Shred Event and the fundraiser for Feeding Southwest Virginia. department for their presentation. helpfulness and kindness. Council Member McCarty Dogwood Festival stroll and how the band played the entire time. She expressed appreciation for the Shred Event. Her two shout- Sun and Woods Automotive. Lastly acknowledged the award for the Comprehensive Plan from the APA Virginia 2026. Council Member Liles recognized the award from the APA Virginia 2026. He then complimented the event, Tip-A-Cop at Dunkin’ Donuts to benefit the Special Olympics. Mayor Grose congratulated the police department Festival and acknowledged this is a tradition that we should always have. He then complimented the Shred Event and the national celebrations such as Lastly, he recognized that three restaurants within the Town of Vinton who will be providing meals to Ronald McDonald House on Wednesday, May 6. 8 and Pollard 107. Council Member Stovall shared comments on the sale of the old street signs from within the Town. Unsold signs will be donated to the Vinton History Museum. No additional comments or questions were offered. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following vote 5-0; Yeas (5) – Liles, Grose; Nays (0) – None. ATTEST: _______________________________ Megan Lawless, Town Clerk Meeting Adjourned at 7:27 p.m. APPROVED: _______________________________ Bradley E. Grose, Mayor Meeting Date May 19, 2026 Department Council Issue Proclamation – ALS Awareness Month Summary Amyotrophic Lateral Sclerosis, commonly known as ALS or Lou Gehrig’s Disease, is a progressive neurodegenerative disease that affects nerve cells in the brain and spinal cord, leading to loss of muscle control and, ultimately, the ability to walk, speak, eat, and breathe. Mrs. Judy Cunningham will be present to accept this Proclamation. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, Amyotrophic Lateral Sclerosis, commonly known as ALS or Lou Gehrig’s Disease, is a progressive neurodegenerative disease that affects nerve cells in the brain and spinal cord, leading to loss of muscle control and, ultimately, the ability to walk, speak, eat, and breathe; and WHEREAS, ALS can affect individuals of all backgrounds, without regard to age, gender, or ethnicity, and there is currently no known cure; and WHEREAS, thousands of Americans are living with ALS, and countless family members, caregivers, healthcare professionals, researchers, and advocates work tirelessly to provide support, raise awareness, and pursue advancements in treatment and research; and WHEREAS, during the month of May, communities across the nation unite to recognize ALS Awareness Month and honor the courage and resilience of individuals living with ALS, while also acknowledging the dedication of caregivers and advocates; and WHEREAS, the Town of Vinton encourages residents to learn more about ALS, support those affected by the disease, and recognize the importance of ongoing efforts to improve the quality of life for individuals and families facing ALS. NOW, THEREFORE, Mayor Bradley E. Grose and the Town Council hereby recognize May 2026 as ALS Awareness Month in the Town of Vinton and encourages all citizens to join in raising awareness and supporting efforts to find a cure for ALS. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th day of May 2026. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 19, 2026 Department Council Issue Proclamation – GBB/CIDP Awareness Month Summary The month of May has been designated as GBS and CIDP Awareness Month to educate the public and to focus attention on Guillain-Barre Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP), rare, paralyzing, and potentially catastrophic disorders of the peripheral nerves. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the month of May has been designated as "GBS and CIDP Awareness Month" to educate the public and to focus attention on Guillain-Barre Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP), rare, paralyzing, and potentially Catastrophic disorders of the peripheral nerves; and WHEREAS, the cause of GBS and CIDP is unknown. The length of the illness is unpredictable. It is characterized by the rapid onset of weakness and often paralysis of the legs, arms, breathing muscles, and face. Usually, months of hospital care are required, with patients and families facing an uncertain future, not knowing if and when recovery will occur. Some may face long-term disabilities of varying degrees. GBS or CIDP can develop in any person at any age, regardless of gender or ethnic background; and WHEREAS, in 1980, the Guillain-Barre Foundation International (now the GBS/CIDP Foundation International), was founded to provide a support network to patients and their families through the national office headquartered in Philadelphia and its 180 chapters with more than 40,000 members throughout the United States, Canada, Asia, Europe, Australia, South America, and South Africa; and WHEREAS, Rick Forney is the Liaison for the local area chapter, serving as the link between patients, physicians, nurses, and families. The Foundation provides educational materials, including a comprehensive booklet, "GBS, an Overview for the Layperson," and newsletters, as well as funding medical research and conducting symposia; and WHEREAS, the Foundations Medical Advisory Board includes prominent neurologists active in GBS and CIDP research, leading physicians in rehabilitation medicine, and physicians who, themselves, have had the disorder. NOW, THEREFORE, Mayor Bradley E. Grose and the Vinton Town Council, on behalf of the citizens of our town, proudly proclaim the month of May 2026 as GBS/CIDP AWARENESS MONTH in the Town of Vinton and encourage all the citizens to recognize the importance of raising awareness of GBS and CIDP. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on the 19th day of May 2026. _______________________________ Bradley E. Grose, Mayor Meeting Date May 19, 2026 Department Public Works Issue Proclamation – National Public Works Week Summary The American Public Works Association advocates the recognition and celebration of Public Works Week in all cities, counties, and towns across the U.S. The Week proudly honors the vital contribution public works professionals make every day that leads to healthier, happier, more vibrant communities. "Rooted in Service, Powered by Community" is the theme for the 2026 National Public Works Week poster. This year’s theme reminds us that public works professionals are motivated to serve the communities that they love and power them to always do their best. The roots of service run deep in public works. It’s what has propelled public works innovations that have helped our communities evolve into places where people can lead lives of purpose and possibility. Some work – like refuse collection and plowing roads is highly visible while other public works contributions – like maintaining stormwater systems are sometimes hidden from view. Together, these efforts form the foundation of thriving communities, reminding us that every project, seen or unseen, powers the connection between service and people it supports. For sixty-six years, this celebration has highlighted the impact that public works has on our daily lives. Our community of 8,000 citizens in the Town depends on the men and women of the public works profession who work tirelessly every day and often at night and on weekends, under all weather conditions with quiet dedication to make our communities dynamic places to live and work. Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S. House, and Governor of Virginia. This will be the twenty first year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, Public Works services provided in the Town are an integral part of our citizens, institutions, businesses, and industries' everyday lives and well-being; and WHEREAS, public support of the importance of effective and efficient Public Works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal, and stormwater collection, improves the morale and performance of Public Works staff; and WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly depend on these vital Public Works services; and WHEREAS, Public Works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff Public Works is positively influenced by the citizens’ attitude and understanding of the important services the staff provides. NOW, THEREFORE, Mayor Bradley E. Grose and the Town Council of the Town of Vinton on behalf of all our citizens, do hereby proclaim May 17, 2026, to May 23, 2026, as NATIONAL PubLIC WORkS WEEk in the Town of Vinton. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th day of May 2026. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 19, 2026 Department Public Works Issue Recognition of Andrew Critcher, Jason Davison and Chris Lawhorn. Summary Recognition of Andrew Critcher for placing 3rd in the Bucket Truck Competition, Jason Davison for placing 1st in the Knuckleboom Competition and 2nd in the Bucket Truck Competition and Chris Lawhorn for placing 1st in the Zero Turn Mower Competition at the Southwest Virginia Public Works (SWVA-PW) Academy Roadeo at the Berglund Center on April 8, 2026. Recognition of Andrew Critcher for placing 3rd in the Mini-Excavator Competition and Jason Davison for placing 1st in the Bucket Truck Competition at the APWA Mid-Atlantic Roadeo in Ocean City, Maryland on May 13, 2026. Recommendations Present Certificates Town Council Agenda Summary Meeting Date May 19, 2026 Department Finance/Treasurer Issue Presentation of Certificate of Distinguished Budget Presentation Award for the Fiscal Year beginning July 1, 2025, awarded to the Treasurer/Finance Department Summary The Town Staff is pleased to announce that we have received notification that the Town of Vinton has received GFOA’s Distinguished Budget Presentation Award for the Fiscal Year 2025-2026 Budget. This is the 11th year that the Town has received this award, which represents a significant achievement for the Town. In order to receive the award, a budget document must satisfy the criteria to operate as a policy document, a financial plan, an operations guide, and a communications device. Budget documents must rate “proficient” in all four categories, and in the fourteen mandatory criteria within those categories to receive the award. Without support from the Mayor, Town Council, Town Management, and all Departmental Staff, this budget document and GFOA Distinguished Budget Award would not be possible. The Finance Department is looking forward to continuing to submit the budget document for the GFOA award, and to implementing improvement recommendations from the reviewers. Attachments None Recommendations Present the Award Town Council Agenda Summary Meeting Date May 19, 2026 Department Administration Issue Overview of Town Manager’s Recommended Budget for FY2026-2027 Summary The Town Manager will present an overview of the recommended budget for FY2026-2027. The FY2026-2027 proposed budget has been placed on the Town’s Citizen Access Portal and on the Town’s website. Attachments None Recommendations No action required Town Council Agenda Summary 1 Meeting Date May 19, 2026 Department Administration Issue Consider adoption of a Resolution in support of a newly established RFP Subcommittee under the Community Development Committee. Summary To maintain consistent, transparent, and efficient process for the review of Requests for Proposals (RFPs) for projects within the Town, the establishment of a RFP Subcommittee under the Community Development Committee will enhance due diligence, promote fairness and competitiveness, and provide informed recommendations. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 19, 2026, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town Council has established standing Council Committees, including Finance, Community Development, and Public Works, to provide focused review and recommendations on matters within their respective areas of responsibility; and WHEREAS, members of Town Council are appointed to such Committees each election year for two-year terms; and WHEREAS, the Community Development Committee fulfills the need for a Council Committee to review and consider matters pertaining to the Planning & Zoning Department, the Community Programs & Facilities Department, Economic Development, and the Police Department. WHEREAS, the Town Council recognizes the importance of a consistent, transparent, and efficient process for the review of Requests for Proposals (RFPs) for projects within the Town; and WHEREAS, the establishment of a subcommittee dedicated to the review of RFPs will enhance due diligence, promote fairness and competitiveness, and provide informed recommendations to the Town Council; NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Vinton, Virginia, that: 1. A subcommittee of the Community Development Committee, to be known as the “RFP Review Subcommittee,” is hereby established. 2. The RFP Review Subcommittee shall: o Review all Requests for Proposals issued by the Town for projects within the Town of Vinton; o Evaluate proposals received in response to such RFPs in accordance with applicable laws, policies, and evaluation criteria; o Confer with relevant staff, departments, and consultants as necessary; and o Make recommendations to the Community Development Committee and/or directly to Town Council, as appropriate, for final consideration and action. 3. The Mayor will appoint two members of Community Development Committee to the RFP Review Subcommittee. In addition, the Mayor may, in his discretion, appoint other Town employees, or appointees to the RFP Review Subcommittee as he deems appropriate. The Mayor may remove members of the RFP Review Subcommittee with or without cause, provided two members of the Community Development Committee are members of the Subcommittee. Town staff shall provide administrative support for the RFP Review Subcommittee. 4. The RFP Subcommittee shall operate in accordance with applicable provisions of the Code of Virginia, Town ordinances, and adopted policies governing procurement, public meetings, and ethics. 5. This Resolution shall take effect immediately upon adoption. This Resolution adopted on motion made by, seconded by, with the following votes recorded: AYES: NAYS: APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ________________________________ Megan Lawless, Town Clerk Meeting Date May 19, 2026 Department Administration Issue Consideration of public comments regarding the proposed FY2026-2027 Town of Vinton Budget Summary This year’s budget represents a balanced budget with a cautiously optimistic outlook. The proposed FY27 Budget for the General Fund totals $15,404,943, which represents an increase of 13.63% or $1,847,762 over the previous fiscal year. The proposed FY27 Budget for all funds totals $17,203,943, which represents an overall increase of 22.35%. This overall increase for all funds is primarily due to the large transfer of funds from the General Fund to the Capital Fund for one-time projects. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY26 budget, is as follows: Proposed FY27 Adopted FY26 $ Variance % Variance Total 17,203,943 14,061,181 3,142,762 22.35% The Notice of this Public Hearing was advertised in The Vinton Messenger on May 7 and May 14, 2026. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments Draft Ordinance Recommendations Conduct Public Hearing Action to be taken on June 2, 2026 Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 2, 2026, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2026, to June 30, 2027, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2026, and ending June 30, 2027, be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the Department of Law and the Department of Finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2026. This Ordinance adopted on motion made by __________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Megan Lawless, Town Clerk Revenues Total All Funds General Fund $15,404,943 Grant Fund $4,000 Capital Fund $1,795,000 Total Revenues $17,203,943 Expenditures General Fund: Town Council $189,302 Town Manager's Office 606,581 Commonwealth Attorney 60,000 Town Attorney 35,000 Human Resources 330,387 Treasurer/Finance Department 964,611 Independent Auditors 90,000 Police Department 3,437,220 Animal Control/Community Services 7,656 Communications Contract Services 150,000 Fire & EMS 2,584 Public Works/Highway Maint Admin 590,037 Highway, Streets, Bridge Maintenance 1,879,560 Traffic Signs and Street Lights 105,360 Snow and Ice Removal 30,983 Refuse Operations 653,442 Recycling 64,096 Building and Grounds Admin 438,715 Health Department Bldg 25,450 Vinton War Memorial and Senior Ctr 615,606 Special Programs 293,178 Community Programs Overtime 15,000 Town Museum 23,489 Planning and Zoning 577,092 Economic Development 104,685 Performance Agreements 736,500 Public Transportation 80,000 Vinton Business Center 2,850 Stormwater Administration 164,748 Stormwater Street and Road Cleaning 119,328 Stormwater Operations 381,967 Debt Principal Payments 934,516 Transfer to Other Funds 1,695,000 Total General Fund $15,404,943 VML Risk Management Grant $4,000 Total Grant Fund $4,000 Capital Fund: Public Works $400,000 Refuse 25,000 Building and Grounds 700,000 General Property 20,000 Parks 650,000 Total Capital Fund $1,795,000 Total Combined Expenditures $17,203,943 Meeting Date May 19, 2026 Department Community Development Issue Consideration of public comments concerning the proposed rate changes for the Vinton War Memorial to be effective July 1, 2026. Summary The Finance Committee has reviewed the request from the Vinton War Memorial to increase rental rates and recommends approval by Town Council. Attachments Proposed rental rates Resolution Recommendations Conduct Public Hearing Motion to adopt Resolution Town Council Agenda Summary 1 Proposed War Memorial Rental Rates HOURLY RENTAL RATES Weekday Rates (Monday – Thursday) Library South Ballroom North Ballroom Dogwood Ballroom Weekend Rates (Friday – Sunday) Library South Ballroom North Ballroom Dogwood Ballroom Dogwood Ballroom is South and North Ballroom combined. The minimum rental block is four (4) hours. The following events require rental of both the Dogwood Ballroom and Library: • Events with 120 or more guests • Events utilizing the parking lot as event space (beyond standard guest parking) 2 Event Venue Rental Packages Weekend bookings (Friday, Saturday, Sunday) require a two-day package THE SIGNATURE EXPERIENCE Pricing: • Weekend (Fri–Sun): $6,500 • Weekday (Mon–Thu): $5,500 Includes: • Exclusive access to the entire building for two days o Access for set up day is 9:00 AM – 8:00 PM o Access for event day is 9:00 AM – 11:00 PM*  *Event cut off is 10:00 PM. • Pre-event timeline and layout meetings • Tables and chairs arranged per client layout (decorations not included) • Optional coffee and water service provided 3 THE GRAND AFFAIR Pricing: • Weekend (Fri–Sun): $7,250 • Weekday (Mon–Thu): $6,250 Includes: • Exclusive access to the entire building for two days. o Access for set up day is 9:00 AM – 8:00 PM o Access for event day is 9:00 AM – 11:00 PM*  *Event cut off is 10:00 PM. • Pre-event timeline and layout meetings. • Tables and chairs arranged per client layout. • Choice of in-house table linens. • Choice of in-house dishware. • Basic centerpiece options (votive candles, ﬂoral holders, etc.) • Staff set up linens and centerpieces according to approved layout. • Optional coffee and water service provided Optional Add-Ons for The Signature Experience and The Grand Affair • Dedicated Day-of Coordinator to manage timelines, vendors, ceremony coordination*, and emergencies - $800 o Includes additional planning meetings. • Ceremony coordination* (bridal party cues, music timing, etc.) - $350 o Includes additional planning meetings. *If VWM staff is providing ceremony coordination, the client’s rehearsal must take place in the War Memorial. 4 SINGLE WEEKDAY EVENTS Monday–Thursday Only Flat Rate: $4,000 Perfect for smaller celebrations, corporate gatherings, or intimate events. • Exclusive access to the entire building for one day. o Access for single event day is 9:00 AM – 11:00 PM*  *Event cut off is 10:00 PM • Pre-event timeline and layout meetings. • Tables and chairs arranged per client layout (decorations not included) • Optional coffee and water service provided Optional Add-Ons for Single Weekday Events • Linens – $15 per linen • Dishware may be added on for an additional fee of $150 • We offer a limited selection of pre-designed centerpieces available for use with the décor add-on package. The décor add-ons include set up and clean-up of the centerpieces on event tables. $250 Wedding Ceremony Fee: $1,000 Includes: • Set up house chairs for ceremony. • Partition wall in place for ceremony. • Staff will ﬂip the room during cocktail hour, and ﬁnish set up of Dogwood Ballroom for reception. *If the client would like to bring in their own chairs, the client will be responsible for setting up and cleaning up chairs. *If client elects to have ceremony on front lawn, the client will be responsible for renting and setting up chairs on the lawn. Vendors (caterers, bartenders, planners) must be licensed & insured. RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 19, 2026, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, Vinton Town Council recognizes that the costs to provide services at the Vinton War Memorial have continued to increase; and WHEREAS, the costs to maintain and operate the building have also increased; and WHEREAS, the last rate increase was adopted by Council on December 18, 2018; and WHEREAS, the Finance Committee of the Vinton Town Council has reviewed the request for the Vinton War Memorial and recommends approval by Town Council. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approves the attached Rental Rate Schedule to be effective July 1, 2026. This Resolution adopted on motion made by, seconded by, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Megan Lawless, Town Clerk Meeting Date May 19, 2026 Department Administration Issue Consideration of public comments concerning the proposed amendment and additional appropriation to the Town of Vinton’s FY2025-2026 budget to appropriate funding for the purchase of real property in the total amount of $260,000.00. The action will amend revenue and expenditure lines in both the Town’s General Fund and the Town’s Capital Fund for a total across both funds in the amount of $440,000.00. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget. Summary Town staff have identified a parcel of real property of interest to the Town, and as a result of informal discussions between the Town Manager and the property owners, the Town staff have negotiated a purchase price and purchase agreement with the owner. The total cost of the purchase of real property and associated costs by the Town is $260,000.00 as outlined in a purchase agreement presented to Town Council. The Town had not previously budgeted for this expenditure, so a budget amendment and appropriation is necessary for the purchase. The proposed resolution and list of budget amendments and appropriations would provide $180,000.00 from unassigned fund balance in the General Fund and $80,000.00 from interest on investments in the Capital Fund budgeted. Due to it being transferred from the General Fund to the Capital Fund, the $180,000.00 also must be counted as revenue in the Capital Fund, resulting in a total appropriation of $440,000.00 across the two funds. Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures shown in the currently adopted budget. The Notice of this Public Hearing was advertised in The Vinton Messenger on May 7, 2026. Attachments Recommendations List of Appropriations Conduct Public Hearing Resolution Motion to adopt Resolution Agenda Summary GENERAL LEDGER GL Account Description Debit Credit 10010000-334401 Appropriations 180,000.00 10010000-334404 Estimated Revenue 180,000.00 MOVE FUNDS TO: GL Account Description 10099000-509900 Transfer to Capital Fund 180,000.00 180,000.00 MOVE FUNDS FROM: GL Account Description 10035003-499999 Re-Appropriated Fund Balance 180,000.00 180,000.00 GENERAL LEDGER GL Account Description Debit Credit 20010000-334401 Appropriations 260,000.00 20010000-334404 Estimated Revenue 260,000.00 MOVE FUNDS TO: GL Account Description 20081504-508100 Purchase of Real Property (Econ Dev)260,000.00 260,000.00 MOVE FUNDS FROM: GL Account Description 20032003-150102 Interest on Investments 80,000.00 20099993-410901 Transfer in 180,000.00 260,000.00 BUDGET TRANSFERS - COUNCIL ACTION ITEM - May 19, 2026 GENERAL FUND CAPITAL FUND RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MAY 19, 2026, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, Town staff have identified a parcel of real property of interest to the Town and have negotiated a purchase price and executed a purchase agreement with the owner; and, WHEREAS, the proposed amendment to the Town of Vinton’s FY 2025-2026 budget is intended to appropriate funding for the purchase of real property in the total amount of $440,000.00 in the General Fund and Capital Fund; and, WHEREAS, Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures shown in the currently adopted budget; and, WHEREAS, the Notice of this Public Hearing was advertised in The Vinton Messenger on May 7, 2026; and, NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the budget amendments, transfers, and appropriations as shown on the attached. BE IT FURTHER RESOLVED that the Vinton Town Council approves the purchase agreement dated May 5, 2026, between the Town and S.A.S.S. Properties, L.L.C. for the purchase of 103 East Lee Avenue, 107 East Lee Avenue, and 0 South Pollard for the purchase price of $250,000, ratifies the execution of the foregoing agreement on May 6, 2026, by Adam E. Cody Sexton in his capacity as Deputy Town Manager, and authorizes the Mayor or Town Manager, either of whom may act, to accept the conveyance of the referenced properties. This Resolution adopted on motion made by, seconded by, with the following votes recorded: AYES: ABSENT: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________________ Megan Lawless, Town Clerk 1 Meeting Date May 19, 2026 Department Council Issue Appointments to RFP Subcommittee under the Community Development Committee Summary Staff recommend that the following individuals be appointed to the newly adopted RFP Subcommittee of the Community Development Committee with terms effective immediately and expiring on January 1 following the next Town Council election. Upon expiration of the term, members may be considered for reappointment. Council Member Keith Liles Council Member Sabrina McCarty Josh Mullen Alexander Jones The following Town staff will be on the subcommittee: Richard Peters Jill Loope Nathan McClung Attachments None Recommendations Motion to appoint the members. Town Council Agenda Summary Meeting Date May 19, 2026 Department Finance Issue Finance Committee Summary The Finance Committee met on May 19, 2026. Tiffany Stewart, Interim Finance Director, will be present to provide a report to Council on what the Committee discussed. Attachments None Recommendations Consider a motion to approve Financial Statements for April 30, 2026. Town Council Agenda Summary