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HomeMy WebLinkAbout6/16/2026 - Public Hearing 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JUNE 16, 2026, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Laurie J. Mullins, Vice Mayor Keith N. Liles Sabrina M. McCarty Michael W. Stovall STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Megan Lawless, Town Clerk Jill Loope, Special Project Assistant to the Town Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Chief of Police Nathan McClung, Assistant Director of Planning and Zoning Mayor Grose called the meeting to order at 6:01 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Stovall, Vice Mayor Mullins, and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance. Under Upcoming Community Events/ Announcements, and Council Activities, Council Member McCarty announced the following events: June 19 – Town Offices will be closed in observance of Juneteenth. June 27 – Mingle in the Market with Eric Wayne Band. July 3 – Town Offices will be closed in observance of Independence Day. July 4 – Annual Boys and Girls Club of Southwest Virginia’s Four on the 4th Race in Downtown Vinton. July 4 – Independence Day Celebration on the Vinton War Memorial Lawn. Vice Mayor Mullins announced the following Council activities: June 3 – Council Member McCarty and Council Member Liles attended the RFP Subcommittee meeting, and Mayor Grose had a meeting with 2 Mayor Cobb of Roanoke and Mayor Turk of Salem. June 8 – Mayor Grose had a meeting with the Town Manager. June 9 – All members of Council toured the Vinton War Memorial at separate times of the day. June 11 – Vice Mayor Mullins attended the RVTV Committee meeting. June 12 – Council Member Stovall attended the Mingle at the Market. June 12 – Mayor Grose and Council Member McCarty attended the Land & Liberty play. June 15 – Council Member McCarty and Council Member Liles attended the Community Development Committee meeting. June 16 – Mayor Grose and Council Member Stovall attended the Finance Committee meeting. Requests to postpone, add to or change the order of agenda items, no requests were offered. Vice Mayor Mullins made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Approved minutes of the Regular Meeting of June 2, 2026, and adopted Resolution No. 2679 appropriating funds in the amount of $2,539.50 for the receipt of an insurance claim made on a town vehicle that was damaged in a collision. Under Awards, Introductions, Presentations, none were offered. Under Citizens’ Comments and Petitions, Mrs. Janet Scheid spoke about the Second Amended and Restated Intergovernmental Agreement regarding the Roanoke Valley Greenway. She shared that the agreement lacks clarity on if and how the Greenway Commission can continue to be a voting member of the Transportation Technical Committee. She then shared why the Transportation Technical Committee is so important. She concluded by saying that without voting members on the Transportation Technical Committee, the Greenway movement loses a powerful regional voice. 3 Under Briefings, Mrs. Mary Beth Layman, President of the Vinton Historical Society, provided an update on the latest events and projects to include the Land and Liberty: The Vinton Story play, accessibility lift project, 2025 summer internships, Holiday Open House, Christmas in August, Ice Cream Social, National Unplugged Day, Downtown Vinton Trick or Treat, Vinton Fall Festival Holiday Sale, and First Saturdays at the Museum. Mrs. Layman reminded everyone about the Little Free Library Box on the front sidewalk of the Vinton History Museum. Over the past several years, the museum has collected over 2,500 books and distributed approximately 1,000 surplus books from the library to other charitable agencies. Mrs. Layman finished her briefing by sharing that the Vinton Historical Society continues to identify opportunities for securing outside funding through charitable foundations and other corporate charity donation programs. This year’s fundraisers will include the Spring Yard Sale, Fall Yard Sale, and Holiday Sale during the Vinton Fall Festival along with continuing to sell new and gently used items donated to the museum. Under Briefings, Ms. Madison Bailey with Brown Edwards provided a copy of the draft report of the FY2024 Audit. A copy of this report is on file at the Town Clerk’s Office as part of the permanent record. A draft of the report was presented instead of the finalized version due to the compliance section not being ready. The final report will be ready in the next two weeks. Ms. Bailey highlighted the Independent Auditor’s Report on page one which explains the nature of the audit that includes the Financial Statements and Compliance on Laws and Regulations. The report indicated the best opinion that a locality can receive with the Financial Statements being correct in all aspects. The major change in FY24 was the closure of the Water and Sewer Fund and the transfer of all remaining account balances to the General Fund. This was in response to the transfer of water and 4 sewer services to the Western Virginia Water Authority. All members of Council expressed appreciation for the report. There were no questions. Under Items Requiring Action, Mr. Peters presented a Resolution regarding the proposed granting of a Lease of Real Property with Davis- McGhee Enterprises, LLC, of certain real property known as 840 3rd Street, further identified as Tax Parcel No. 70.07-1-10 (2.10 acres) and 70.07-1-9. There were no questions or comments. Council Member McCarty made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Items Requiring Action, Mr. Peters presented a Resolution authorizing the Town Manager to execute a Second Amendment and Assignment of the 2022 Parking Lot Lease and Real Property Purchase Right of First Refusal between Davis S. McClung, II, and the Town for approximately 1.463 acres located at 7 Walnut Avenue, Vinton, Virginia, to Shadwell Properties, LLC. There were no questions or comments. Council Member McCarty made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Items Requiring Action, Mr. Peters presented a Resolution to authorize a Purchase Agreement between David S. McClung, II, the Town of Vinton and Shadwell Properties for approximately 1.463 acres to include the building and parking lot located at 7 Walnut Avenue, Vinton, Virginia. Adopted Resolution No. 2680 regarding the proposed granting of a Lease of Real Property with Davis-McGhee Enterprises, LLC, of certain real property known as 840 3rd Street, further identified as Tax Parcel No. 70.07-1-10 (2.10 acres) and 70.07-1-9. Adopted Resolution No. 2681 authorizing the Town Manager to execute a Second Amendment and Assignment of the 2022 Parking Lot Lease and Real Property Purchase Right of First Refusal between David S. McClung, II, and the Town of Vinton for approximately 1.463 acres located at 7 Walnut Avenue, Vinton, Virginia, to Shadwell Properties, LLC. 5 There were no questions or comments. Council Member McCarty made a motion to approve the Resolution as presented; the motion was seconded by Vice Mayor Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Items Requiring Action, Mr. Peters presented a Resolution authorizing the Town Manager to execute a Performance Agreement between the Town of Vinton, the Roanoke County Economic Development Authority (EDA), and Shadwell Properties, LLC., to redevelop 7 Walnut Avenue, Vinton, Virginia. Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Items Requiring Action, Mrs. Loope provided a briefing and PowerPoint presentation with a summary of what the RFP Subcommittee reviewed at their meeting on June 3, 2026. This presentation is on file at the Town Clerk’s Office as part of the permanent record. She then requested a motion to accept the proposal from River Park Properties, LLC, for the McGimsey Property Development Project and authorize staff to proceed with due diligence activities, public design charettes to plan the residential community, and draft necessary agreements for future consideration. Vice Mayor Mullins asked for clarification on who currently owner the property of which Mrs. Loope shared that the Town has the option to purchase and that option is assignable to a developer. Mayor Grose shared that he is excited for this project and recognized how difficult this project will be. Mr. Jeremy Holmes, Executive Director for the Roanoke Valley-Alleghany Regional Commission and member of the RFP Subcommittee, shared Adopted Resolution No. 2682 to authorize a Purchase Agreement between David S. McClung, II, the Town of Vinton and Shadwell Properties for approximately 1.463 acres to include the building and parking lot located at 7 Walnut Avenue, Vinton, Virginia. Adopted Resolution No. 2683 authorizing the Town Manager to execute a Performance Agreement between the Town of Vinton, the Roanoke County Economic Development Authority (EDA), and Shadwell Properties, LLC., to redevelop 7 Walnut Avenue, Vinton, Virginia. 6 that staff did a great job reviewing the Request for Proposal. From a regional perspective, he appreciates the opportunity for more housing and believes the developer is a great fit for this project. Council Member Liles made a motion to accept the proposal from River Park Properties, LLC as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Mr. Peters commented on the work that Mrs. Loope has done on this project for over a year. He is excited to work with this developer as they have completed some other projects within the Town. Under Items Requiring Action, Mr. Sexton presented an Ordinance to repeal the existing Amended and Restated Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission. He further explained that the action to adopt the new agreement will take place at the next Town Council meeting on July 7, 2026. There were no questions or comments. Council Member Stovall made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Public Hearing, Mayor Grose opened the public hearing at 7:04 p.m. for consideration of public comments regarding the proposed granting of a Lease to Cargill Animal Nutrition of certain Town property located on three lots lying on the south side of 11th Street identified as 60.14-2-24, 60.14-2-25, and 60.14-2-26 and five lots along Walnut Avenue identified as 60.14-2-1, 60.14-2-2, 60.14-2-3, 60.14-2-4, and 60.14-2-5. Mr. Peters presented a Resolution to renew terms on a Lease of Real Property with Cargill Animal Nutrition. He shared that this is the third renewal of these sets of properties. These properties were acquired by the Town through FEMA grants as that land cannot be built on because they are in the flood zone. This property is suitable for storage lot Accepted the proposal from River Park Properties, LLC for the McGimsey Property Development Project and authorized staff to proceed with due diligence activities, public design charettes to plan the residential community, and draft necessary agreements for future consideration. Adopted Ordinance No. 1076 to repeal the existing Amended and Restated Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission. Opened public hearing at 7:04 p.m. 7 usage for trailers that contribute to the operation of the business. We cannot earn income from these properties, so the $800 rental fee is donated to a local nonprofit organization. The Boys and Girls Club of Vinton will receive the fee in the form of a donation. Cargill has been great stewards of the property. There were no public comments. Mayor Grose shared appreciation to Cargill for maintaining the property. Mayor Grose officially closed the public hearing at 7:07 p.m. Vice Mayor Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Public Hearing, Mayor Grose opened the public hearing at 7:08 p.m. for consideration of public comments regarding the proposed granting of a Lease to Vindo’s LLC, (Macado’s) of certain real property located at 814 Washington Avenue, further identified as Tax Map No. 060.16-06-33.00- 000. Mr. Peters presented a Resolution to renew terms on a Lease of Real Property with Vindo’s, LLC. He shared this is the third renewal for Macado’s. The parking lot supports employee and patron parking. Macado’s has been good stewards of the property. There were no public comments. Mayor Grose shared appreciation to Macado’s for maintaining the property. Mayor Grose officially closed the public hearing at 7:09 p.m. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Closed public hearing at 7:07 p.m. Adopted Resolution No. 2684 to renew terms on a Lease of Real Property with Cargill Animal Nutrition. Opened public hearing at 7:08 p.m. Adopted Resolution No. 2685 to renew terms on a Lease of Real Property with Vindo’s, LLC. 8 Under Public Hearing, Mayor Grose opened the proposed amendments and additional appropriation to the Town of Vinton’s FY2025- 2026 budget to appropriate funding for building equipment, furniture and fixtures, traffic signals, a vehicle purchase, paving and striping, stormwater projects, and various operational expenditures, including personnel expenditures, maintenance projects, contractual services, and training in the total amount of $1,612,300 in the General Fund and the Capital Fund. Mr. Sexton shared that this Resolution is presented typically in June as a year-end cleanup for revenues that may be running as surplus, along with expenditures that are either doing better than expected or need to be rightsized. He reviewed the Budget Transfer sheet that was included in the agenda packet. There were no public comments. Vice Mayor Mullins said that was very well explained. Mayor Grose asked for clarification on the use of interest. Mr. Sexton explained that in the Capital Fund the interest in investments is listed at $10,000. That is additional dollars that staff had not previously allocated, so the Town is running approximately $200,000 on interest earnings for the year in the Capital Fund. Of these funds, the Town used $100,000 to help buy down the cost of the Vinton War Memorial Park and $80,000 to help purchase the fire property. Mayor Grose shared that those property purchases are very important for future development. There were no public comments. No additional comments are questions were offered from Council. Mayor Grose officially closed the public hearing at 7:19 p.m. Closed the public hearing at 7:19 p.m. 9 Vice Mayor Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Under Reports from Committee, Mr. McClung provided a report on what the Community Development Committee discussed at the meeting on June 15, 2026. Economic Development Projects include: The McGimsey property that was discussed early in this Town Council meeting. Staff are working to develop concepts for mixed use property on E. Madison Avenue. 7 Walnut Avenue project that was discussed earlier in this Town Council meeting. Staff are working with different national chain restaurants by showing them parcels with appropriate zoning. Community Development Projects include: Staff are working to update the zoning ordinances to match the Comprehensive Plan that was adopted last year. Vinton War Memorial construction is moving along. Transportation Projects include: Pedestrian signage and rumble strips have been installed along Walnut Avenue. Other areas will be evaluated for rumble strips. Some right-of-way along Walnut Avenue will have to be given up to allow for a sidewalk. There will be a public hearing in July for this project. Glade Creek Greenway Phase III is moving forward and is being administered by the Roanoke Valley-Alleghany Regional Commission. The Vinton Police Department is working on ordinances to support parks, trails and greenways, more specifically, the use of electronic bikes and hours of operation. Adopted Resolution No. 2686 to amend the Town of Vinton’s FY2025-2026 budget to appropriate funds. 10 Council shared appreciation for the report. Under Appointments to Boards/Commissions/Committees, Mrs. Lawless provided the list of appointments. Comprehensive Economic Development Strategy: Staff recommends that Vice Mayor Mullins and Mr. Chris McCarty be reappointed to the Board for a three-year term beginning July 1, 2026, and ending June 30, 2029. Roanoke Valley Transportation Planning Organization (RVTPO): Mr. Sexton’s term, on the Roanoke Valley Transportation Planning Organization, expires on June 30, 2026. Council needs to re-appoint him to a new three-year term beginning July 1, 2026, and ending June 30, 2029. Council Member Liles’ term, on the Roanoke Valley Transportation Planning Organization, expires on June 30, 2026. Council needs to re-appoint him to a new three-year term beginning July 1, 2026, and ending June 30, 2029. Council Member Stovall’s term, on the Roanoke Valley Transportation Planning Organization, expires on June 30, 2026. Council needs to re- appoint him to a new three-year term beginning July 1, 2026, and ending June 30, 2029. Greater Roanoke Transit Company Board: Mr. Peters’ term on the Greater Roanoke Transit Company Board (GRTC) expires on June 30, 2026. Staff recommends that Mr. Sexton be appointed on the Board for a one-year term beginning July 1, 2026, and ending June 30, 2027. Mr. Carroll advised that these motions should be separated by organization. Council Member Liles made a motion to reappoint Vice Mayor Mullins and Mr. McCarty to the Comprehensive Economic Development Strategy for a three-year term beginning July 1, 2026, and ending June 30, 2029, the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Appointment to Comprehensive Economic Development Strategy. 11 Council Member McCarty made a motion to reappoint Council Member Stovall, Council Member Liles and Mr. Sexton to the Roanoke Valley Transportation Planning Organization for a three-year term beginning July 1, 2026, and ending June 30, 2029, the motion was seconded by Vice Mayor Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Council Member Liles made a motion to appoint Mr. Sexton to the Greater Roanoke Transit Company Board for a one-year term beginning July 1, 2026, and ending June 30, 2027, the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. Appointment to Roanoke Valley Transportation Planning Organization. Appointment to Greater Roanoke Transit Company Board. Under Town Attorney, no comments were offered. Under Town Manager’s Projects Updates, Mr. Peters shared that pre-construction meeting for the S. Pollard Street and Cedar Avenue stormwater project was held today. This project should start the week of July 6 and will be completed within six to eight weeks. This project will require road closures. He then reminded everyone of the Independence Day Celebration on July 4th. The Four on the 4th race has been relocated to Downtown Vinton, so it will start and end at the Farmers’ Market. In addition to the activities from last year, Roanoke County has donated some decorations and made a financial contribution to the event. Under Council and Mayor Comments, Council Member Liles shared that he is looking forward to the summer in Town and looking forward to all the things. Council Member McCarty shared compliments on the Land and Liberty: The Vinton Story play. She then gave a shout-out to the Dogwood Restaurant and shared that she attended Mingle in the Market. Vice Mayor Mullins complimented the paving work and the Land and Liberty: The Vinton Story play. She is looking forward to the fireworks. 12 Council Member Stovall congratulated Council Member McCarty for another four years to serve on Town Council. Vice Mayor Mullins acknowledged Council Member Stovall’s accomplishment for another four years as well. He complimented the Mingle in the Market and the crowd that it brought to the Town. Mayor Grose thanked the staff for the work they put into Town projects. He also shared appreciation for the Vinton War Memorial tour. He then thanked Chief Drumond for going over and beyond for supporting his staff. Council Member Liles agreed with the comments on Chief Drumond. There were no additional comments. Vice Mayor Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote 5- 0; Yeas (5) – Liles, McCarty, Stovall, Mullins, Grose; Nays (0) – None. ATTEST: _______________________________ Megan Lawless, Town Clerk Meeting Adjourned at 7:39 p.m. APPROVED: _______________________________ Bradley E. Grose, Mayor